HomeMy WebLinkAboutCity of Tamarac Resolution R-2015-019Temp. Reso. #12617
February 17, 2015
Page 1 of 5
Revision 1, February 24, 2015
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2015-/2
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, AUTHORIZING THE CITY
COMMISSION TO APPROVE TASK AUTHORIZATION NO.
15-05E AND AUTHORIZE THE APPROPRIATE CITY
OFFICIALS TO EXECUTE TASK AUTHORIZATION NO. 15-
05E WITH STANTEC CONSULTING SERVICES, INC., TO
PROVIDE PROFESSIONAL SERVICES FOR THE DESIGN
OF A NEW SCADA SAFE ROOM DESIGN PROJECT AT
THE WATER TREATMENT PLANT (WTP); INCLUDING
PREPARATION OF DETAILED PLANS AND
SPECIFICATIONS FOLLOWED BY PERMITTING
ASSISTANCE, IN ACCORDANCE WITH THE CITY'S
CONSULTING ENGINEERING AGREEMENT AS
AUTHORIZED BY RESOLUTION NO. R-2011-87, FOR AN
AMOUNT NOT TO EXCEED $103,100; AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO ADMINISTER THE
CONTRACT; PROVIDING FOR CONFLICTS; PROVIDING
FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Tamarac owns, operates and maintains the water supply,
treatment, and distribution systems; and
WHEREAS, the City of Tamarac currently has an existing Water Plant Control
Building with second floor walls constructed of Stucco applied over Styrofoam attached
to light duty steel channel walls that probably will not survive a hurricane with an
intensity greater than Category 1 without sustaining -major damage; and
WHEREAS, the Water Treatment Plant is reliant upon the SCADA controls
located on the Second floor of the Control Building to operate the Water Treatment
Plant in automatic mode to maintain compliance with regulatory conditions of the
Federal Safe Drinking Water Act; and
Temp. Reso. #12617
February 17, 2015
Page 2of5
Revision 1, February 24, 2015
WHEREAS, the Water Treatment Plant Control Building second floor cannot be
modified
to comply
with the
2010
Florida Building Code making this a hardened
structure
to withstand
winds up
to 180
mph; and
WHEREAS, the Water Treatment Plant Control Building
has a first floor
constructed of
concrete reinforced walls, floor and
ceiling
that can be hardened to
support a safe
room to meet the 2010 Florida Building
Code;
and
WHEREAS, the construction of a Safe Room in the old pump room on the first
floor of the Water Treatment Plant Control Building will allow the operator to run the
Water Plant safely during a major hurricane; and
WHEREAS, Task Authorization No. 15-05E with Stantec Consulting Services,
Inc., will provide the design and permitting assistance at a cost of $103,100 to design a
Safe Room which would contain a redundant SCADA cabinet, control panel, operator's
console, and operator's laboratory plus a design to "Weather Proof' the Main Electrical
Breaker room to meet specific NEMA 3R conditions; and
WHEREAS, the City requires the service of a consulting firm knowledgeable in
this area and capable of providing professional services for the design and permitting
assistance of the Water Treatment Plant Safe Room Project; and
WHEREAS, Stantec Consulting Services, Inc., possesses the required
knowledge and experience to provide the professional engineering services associated
with the Water Treatment Plant Safe Room Project; and
WHEREAS, Stantec Consulting Services, Inc., has been pre -qualified as an
approved consultant for engineering services by the City of Tamarac as authorized by
Temp. Reso. #12617
February 17, 2015
Page 3 of 5
Revision 1, February 24, 2015
the City's original Consulting Engineering Agreement, Resolution No. R-2011-87 on
August 24, 2011 and the execution of the Assignment of the Continuing Engineering
Services Agreement with Corzo, Castella, Carballo, Thompson, Salman, P.A., - C3TS
as authorized by Resolution No. R-2013-33 on April 24, 2013, incorporated herein by
reference and on file in the office of the City Clerk; and
WHEREAS, it is the recommendation of the Director of Public Services that Task
Authorization No. 15-05E from Stantec Consulting Services, Inc., be approved and
executed by the appropriate City Officials; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be
in the best interest of the citizens and residents of the City of Tamarac to accept and
execute Task Authorization No. 15-05E (a copy of which is attached hereto as "Exhibit
1 ") with Stantec Consulting Services, Inc., to provide engineering services for the design
and permitting assistance of the Water Treatment Plant Emergency Safe Room Project
for a total amount not to exceed $103,100.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, THAT:
SECTION L
The foregoing "WHEREAS" clauses are hereby ratified and
confirmed
as being true and correct
and are hereby made a
specific
part of
this
resolution.
The exhibit attached hereto
is incorporated herein and
made a
specific
part
of this resolution.
SECTION 2:
The City Commission approves Task Authorization No. 15-
05E
and
authorizes the appropriate City Officials to execute Task
Authorization No. 15-
05E
with
Stantec Consulting Services, Inc., to provide engineering
services for the
Temp. Reso. #12617
February 17, 2015
Page 4 of 5
Revision 1, February 24, 2015
design and permitting assistance of the Water Treatment Plant Safe Room Project, in
accordance with the City's original Consulting Engineering Agreement as authorized by
Resolution No. R-2011-87 on August 24, 2011 and execution of the Assignment of the
Continuing Engineering Services Agreement with Corzo, Castella, Carballo, Thompson,
Salman, P.A., - C3TS as authorized by Resolution No. R-2013-33 on April 24, 2013,
incorporated herein by reference and on file in the office of the City Clerk, for an amount
not to exceed $103,100.
SECTION 3:
The City Manager, or his designee, are hereby authorized to
make changes, issue change orders not to exceed $65,000-00 per Section 6-147-of the
City Code, and close the contract award including, but not limited to making final
payment within the terms and conditions of the contract and within the contract price.
SECTION 4:
All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 5:
If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid,
in part or application, it shall not affect the validity of the remaining portions or
applications of this Resolution.
SECTION 6:
passage and adoption.
This Resolution shall become effective immediately upon its
1
[!J
PASSED, ADOPTED AND APPROVED
2015.
ATTEST':
dt`
PA''fR,rCIA TEUFEV'Mc
CITY CLERK
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM
SAMUEL S. GOREN
CITY ATTORNEY
Temp. Reso. #12617
February 17, 2015
Page 5of5
Revision 1, February 24, 2015
this day of ,
RFW DRESSLER
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR DRESSLER
DIST 1: VICE MAYOR BUSHNELL
DIST 2: COMM. GOMEZ
DIST 3: COMM. GLASSER
DIST 4: COMM. PLACKO
t
0
Water Treatment Plant Safe Room Design
City's Task Authorization Number: 15-05E
Page 2
Exhibit "A"
Water Treatment Plant Safe Room Design
City Task Authorization No,15-05E
GENERAL DESCRIPTION OF PROJECT
"EXHIBIT 1"
TR ##12617
Services are required for the design and construction of a secondary control room (Safe Room) in
the existing water Treatment Plant facility located at 7803 NW 61" Street, City of Tamarac,
Florida, specifically described by Broward County Folio number as 484133010014.
SCOPE OF SERVICES
1. Based on discussions with the Client, the desired consulting services shall consist of the
collection and evaluation of existing information, development of construction documents,
permitting through regulatory agencies, bidding and construction services.
2. The intended improvements are based in part on the recommendations put forth in the report
dated October 24, 2012 providing an assessment of the existing structural integrity of the
building at the time of the investigation. Subsequent to that report, meetings were held with
the client to review the findings and develop the direction for moving forward with the
intended improvements as described herein.
3. It is assumed that the Safe Room will require full control of the treatment plant operations
plus sufficient administration room for personnel, records and operations should power be out
for extended periods of time. A refrigerator and microwave along with a small counter and
cabinet storage area and small table with 4 chairs will be provided in a "break area". This
will be located on the west area of the old pump room.
4. The center section of the old pump room will be equipped with a laboratory with
approximately 8 feet of workable table surface where operational lab tests will be conducted.
A lab sink will be installed and a small cabinet to store glassware and chemicals will be
provided.
5. A new mechanical pressure gage showing the Finish water pressure will be provided.
6. The new Safe Room will occupy the old pump room with an emphasis of locating the
SCADA equipment, operator's laboratory, and break room in the western two thirds of the
old pump room in an area which is approximately 12.67 Ft x 42 Ft.
7. It will be assumed that all WTP staff will use the existing locker rooms and bathrooms
located just south of the existing old pump room and the entrance will be on the west end of
the modified safe room.
8. It is assumed that coordination with the City is limited to department staff approval.
Additional presentations and/or coordination with the City staff, if requested, would be
provided as an additional service.
9. Most records from the original structure have already been reviewed as part of the previous
study, but should any other pertinent data be required, the Client will provide copies of all
available information pertinent to Stantec's services on the project.
i
i
Stantec
Water Treatment Plant Safe Room Design
City=s Task Authorization Number. 15-05E
Page 3
10. No other portions of the building shall be addressed with improvements at this time except
for that portion being immediately affected by the design of the Safe Room.
The proposed scope of services and fees follow.
Task 1— Safe Room Evaluation and Design
The following shall be evaluated prior to proceeding with design to insure that all possible issues
regarding code, ancillary structures and utilities, electrical control, safety and overall integrity of
the structure:
1. Evaluate the existing retired pump room for current code requirements (wind and
loading), as well as Client specified loading guidelines in order to construct a safe room
within the pump room.
2. Coordinate with architect, MEP, civil, and client for items that may impact the structure.
This information is required within 2 weeks of beginning the evaluation
3. Review existing documents (provided by City at start of project) in order to determine
existing strength for determination of loads should structure collapse onto safe room.
4. No non-destructive and/or destructive testing is included within this scope. The need for
these services will be established at the start of the project and will be addressed as an
additional service.
S. Designs and drawings will not be submitted within this phase.
6. Deliverable will be a summarization letter regarding the results of this evaluation.
The WTP will be improved to include "hardening". This hardening will include making the
former transfer pump room into a water proof "hardened" room large enough for the Owner's
personnel to operate the WTP with the understanding that the upstairs control room may be
destroyed by a hurricane. The Consultant will prepare construction plans, calculations and
specifications for the project consisting of:
1. Structural Plans
a. Evaluation of existing structure for the determination of potential dead and live load
impacts on the safe room due to catastrophic failure of the surrounding envelope of the
existing structure.
b. Design of new structural elements to support the architectural design and provide
adequate protection for the instrumentation, staff and records.
c. Coordination with architects and MEP engineers as needed to insure adequate details and
code compliance.
2. Architectural Plans
a. Develop plans in accordance with current Building Code compliance to meet FEMA P-
361 standards.
b. Provide plan view, elevations, sections, details and finish schedules as needed for the safe
room construction.
c. Any doors leading into the downstairs old pump room will be replaced, as needed to be
in compliance with hurricane building codes.
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Stantec
Water Treatment Plant Safe Room Design
City's Task Authorization Number. 15-05 E
Page 4
d. All windows on the north side of the old pump room will be inspected and if needed
replaced to make hurricane code compliant.
The building shall be a hardened structure, constructed in accordance with the 2010
Florida Building Code, Section 1620.2 — Broward County, Risk Category IV Building
and Structums:180 mph (Table 1604.5 Risk Category IV)
3. Electrical Plans (See C&W Engineering scope attached)
a. A safe room will be constructed within the old transfer pump room downstairs from. the
existing control room. The intent is for a fully functional remote control room to operate
the facility should the upstairs control room be damaged from a catastrophic event such
as a hurricane. In addition, the existing meter room shall be "weather -proofed" to meet
specific NEMA 3R Conditions.
b. A redundant control system will be added.
i. The Main Control panel (N4CP1) with the quantum PLC, the Annunciator and
SCADA system monitors will serve as one system. This system is upstairs.
ii. A, new Main Control panel (MCP2) with the quantum PLC, the Annunciator and
SCADA system monitors will serve as the redundant system. This system will be
downstairs within the hardened area.
iii. The idea being, in the event of a storm the operators could control and monitor
the plant from above or from below, in the hardened area.
iv. All control wiring will be terminated in the New Control panels. Systems will
be cut over one device at a time to minimize equipment downtime and plant
operations.
V. The new Main Control Panel will serve as the Master Control and a fiber optic
will be run to the old, secondary control panel in the existing control room.
vi. All Controls/ Readouts on the existing Control Panel will be duplicated on the
new Primary Control Panel.
vim. Move Plant Server and network switches ( Currently located in phone room) into
Safe Room.
c. The video display systems (output) will be made redundant and located downstairs. The
video display systems will be upstairs and downstairs. The Owner desires to add video
cameras to provide visual observation of the treatment yard from the safe room.
d. Move the existing IT Equipment into the hardened area from the 1st Floor telephone
room. Also move PLC-6 from the air handler room to the Safe Room.
e. The room will need typical electrical equipment useful during a hurricane. Such
equipment will include lights, receptacles, emergency lighting, a refrigerator and the like.
f. The existing electrical service feeds and meter room shall be modified to meet NEMA 3
Code requirements for compliance to weatherproofing criteria with the intent to protect
the service as much as practical without redesigning and constructing a new meter room.
This will include new NEMA 3R enclosures for the switchboard, MCC, panel boards and
ancillary equipment to prevent as much water intrusion as practical.
g. The Safe Room requires adequate ventilation and a dedicated AC System.
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Water Treatment Plant Safe Room Design
City's Task Authorization Number. 15-OSE
Page S
4. Technical Specifications in Construction Specification Institute (CSI), Division 2 through 16,
StantK 8 %" x l l" format as applicable.
5. Opinion of Probable Costs (OPC) organized by pay item.
The Consultant will submit documents for review to the City at the following stages:
• 60% plans and specification outline
• 90% plans, specifications and OPC
• Final plans, specifications and OPC
The consultant will meet once with City staff after each submittal to review and discuss City
comments. The purpose of the meeting will be to review the comments, discuss revisions and
design decisions associated with the project, concluding the meeting with an approved set of
percent complete deliverables for the project. The Consultant will address comments and revise
the work as applicable to the following phase of development for the work. Any significant
redesign will be provided as an additional service.
It is assumed for this work that there will be no need for any survey or geotechnical services as
part of this scope. Additionally, since the City does not have a time frame for construction at this
time, there are no bid assistance or construction administration services included in this proposal.
The drawings will be developed in a 24" x 36" format and also printed in 11" x 17" format. Final
drawings and documents shall also be submitted in electronic format (PDF files).
6. Stantec shall provide a design schedule.
Task 2 — Government Agency Approval Assistance
It is assumed that the only permit required for this project will be a building construction permit.
Therefore, the Consultant shall prepare and process the City of Tamarac building permit
applications, plans and any associate documentation in accordance with the agency requirements.
The consultant will respond to all reasonable requests for additional information from the above
referenced agency regarding the permit application submittal packages.
Any significant plan revisions caused by changing agency criteria after our initial design is
reviewed with each appropriate agency and similar factors outside the Consultant's control,
additional meetings or coordination will be considered. as Additional Services.
Task 3 -- Reimbursable Expenses
Direct reimbursable expenses such as express delivery services, travel, outside reproduction and
duplication are included in this task. Standard reproduction for submittals and construction are
not included. Out of state travel is not included. All permitting, application, and similar project
fees will be paid directly by the Client. The fee for this task is meant to be an allowance. Backup
documentation will be submitted with each invoice. The Client will be notified if additional fee
is required to accommodate additional expenses above and beyond the fee specified in this task.
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope will be considered additional
services and can be performed at our then current hourly rates. Additional services we can
provide include, but are not limited to, the following:
•
Water Treaunent Plant Safe Room Design
f City's Task Authorization Number: 15-05E
Page 6
sta�ec
1. Attendance at public hearings.
2. Permit applications, processing or expedition except as noted herein,
3. Services required by additional governmental regulations, which might be put into effect after
the date of this agreement.
4. Construction documents for elements outside of the identified project limits.
5. Structural design beyond those identified.
6. Environmental services if required.
7. Responses to agency comments beyond those outlined in this scope.
8. Threatened or Endangered species coordination or specific protected species surveys.
9. Any services not specifically identified and described in the above Scope of Services.
TO BE PROVIDED BY CLIENT
The following items are to be provided to Stantec by the Client or the Client's Consultants:
1) As -built (record) drawings of all existing utilities within the project limits.
2) Underground utility location services —Not needed
3) All required geotechnical reports and recommendations —Not needed
4) Authorization to represent the Client on permit applications.
5) Access to the facilities.
6) Proof of Ownership documentation needed for permitting — If required.
7) Permit application fees and plan review fees.
8) Any other existing information related to the project that may influence the scope of services
noted above including but not limited to, budget, aesthetics and associated modifications or
revisions.
SCHEDULE
Stantec will provide its services in an expeditious and orderly manner to meet the formal written
schedule mutually agreed to by the Client and the Consultant for the various elements of the
project. Specific tasks as follows require a certain mniimum time frame:
TASK 1: The investigation for the evaluation will begin within 5 business days of receiving the
Notice to Proceed. The report will be delivered to the City three (3) weeks following initial visit
to the site. Four (4) weeks following the acceptance of the action items listed within the report,
the 60% o plans will be provided. Subsequently, three (3) weeks will be required for development
of the 90% o plans and two (2) weeks for Final Plans and CD's.
TASK 2: The building permit application process should run approximately six (6) weeks for the
review, comment and revision process. This task shall run subsequent to Task 1.
FEE AND BILLING
C3TS Stantec will accomplish the services outlined in Tasks 1 and 2 for the Total Project Lump
Sum budget of $102,600.00. Additionally, a reimbursable task (Task 3) for permit fees,
reproductions, etc. shall be established with a budget not to exceed of $500.00. None of the
reimbursable fees shall be invoiced without prior consent of use and proper substantiating
backup. Invoicing and payment will be in accordance with the terms and conditions of the
consulting agreement between the City of Tamarac and Stantec dated August 24, 2011 and shall
govern this agreement as applicable.
i 1 1 It
Water Treatment Punt Safe Room Design
City's Task Authorization Number: i S-OSE
Page 7
When possible, all permitting, application, and similar project fees will be paid directly by the
SLMteC Client. Reimbursable expenses shall only be used when needed to expedite processes as directed
by the Owner. Expenses are in addition to the labor amount.
Fees and expenses will be invoiced monthly based, as applicable, upon the percentage of services
completed and expenses incurred as of the invoice date. Payment will be due within 30 days of
the date on the Stantec invoice.
Fees and times stated in the agreement are valid for sixty (60) days after the date of this letter.
The following task items represent a breakdown of the Iump sum amounts for Stantec for
reference:
LUMP SUM FEES
Task Description Fee
1 Project Design
Analysis, Evaluation & Report $3,500.00
Structural Engineering $233,600.00
Architectural $18,000.00
MEP (safe room only) $7,500.00
Electrical Controls Design $48,000.00
2 Agency Approvals (Bldg. Dept.) $2,a00.00
TOTAL Lump Sum Fees $102,600.00
UPSET LEMn FEES
3 Reimbursable Fees, Permits, Etc. $500.00
TOTAL TASK AUTI30RIZATION FEE $1031,100.00
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stanroec
Water Treatment Plant Safe Room Design
City's Task Authorization Number: 15-OSE
Page 8
If you concur with the foregoing and wish to direct us to proceed with the aforementioned
services, please execute the enclosed copy of this letter agreement in the space provided and
return. Fees and time stated in this agreement are valid for sixty (60) days after the date of
agreement by Stantec Consulting Services, Inc.
Stantec Consulting Services, Inc. appreciates the opportunity to submit this letter agreement.
Please contact Terrance Glunt at (561) 487-3379 x 231 if you have any questions.
Respectfully Submitted,
STANTEC CONSULTING SERVICES, INC.
Terrance N. Glunt, P.E.
Principal
Cc: fire
Agreed to this I��day of —Mac , 2015
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MichaelC. City Manager
(Print or T ame) •�� R C
Attest: Witness; ,••• O '•,•O�
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