HomeMy WebLinkAboutCity of Tamarac Resolution R-2015-031Temp. Reso. 12635
May 13, 2015
Page 1 of 5
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R2015- 3 f
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, AWARDING
RFP NO. 15-15R TO AND APPROVING AN
AGREEMENT WITH AIP US, LLC. FOR THE
PURCHASE AND INSTALLATION OF CISCO
SYSTEMS NETWORK EQUIPMENT FOR A
CONTRACT AMOUNT OF $97,997.71 INCLUSIVE
OF A TRADE-IN OF EQUIPMENT IN THE AMOUNT
OF $5,997.05; AUTHORIZING A CONTINGENCY IN
THE AMOUNT OF $4,900; AUTHORIZING AN
EXPENDITURE OF NOT TO EXCEED $102,897.71
FROM THE APPROPRIATE ACCOUNTS;
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, technology is one of the key components in the efficient
delivery of City services, and the City's network, telephony and security
infrastructure are critical to ensuring continued operations; and
WHEREAS, the City's existing Cisco Systems network infrastructure that
was purchased in 2005, is at the end of its lifecycle, and replacement is
necessary to support continued operations, alleviate issues related to increasing
data/network traffic and to enhance security; and
WHEREAS, the City published Request for Proposal (RFP) 15-15R for
Cisco Network Infrastructure Replacement to obtain the services of a qualified
firm to replace the City's Cisco Network Core Switching Infrastructure, Cisco
Telephony Core Routing Infrastructure and Cisco Security Infrastructure
including related installation and configuration services, in accordance with the
Temp. Reso. 12635
May 13, 2015
Page 2 of 5
terms, conditions, and specifications contained in RFP 15-15R, a copy of said
RFP is attached hereto as "Exhibit 1 "; and
WHEREAS, an Evaluation Committee was convened and was comprised
of the Director of Information Technology, Assistant Director of Information
Technology, one of the City's Network Administrators, Financial Services Grants
Administrator, Public Services Operations Manager, and was facilitated by the
Purchasing and Contracts Division Buyer; and
WHEREAS, five (5) proposals were received —with one (1) proposal
deemed non -responsive — with costs as indicated below:
Vendor Proposal Amount
AIP US, LLC
Office Depot, Inc.
Nexus, A Dimension Data Company
United Data Technologies (UDT)
Big Sur Technologies
; and
$103)994.76
$1191662.26
$149)374.29
$1871337.00
Non -responsive
WHEREAS, the Evaluation Committee reviewed the proposals and ranked
AIP US, LLC as number one (1) out of the four (4) qualified respondents; and
WHEREAS, Cisco Systems through AIP US, LLC will provide a trade-in
discount in the amount of $5,997-05, for the return of the City's core network
switch (Cisco Catalyst 4507r switch, S/N FOX0920074P) as part of the purchase
of new equipment; and
Temp. Reso. 12635
May 13, 2015
Page 3 of 5
WHEREAS,
it
is the recommendation of the Director
of Information
Technology and
the
Purchasing and Contracts Manager
that the City
Commission of the City of Tamarac award RFP 15-15R to and execute an
Agreement with AIP US, LLC, a copy of the Agreement is attached hereto as
"Exhibit 2", incorporated herein and made a specific part of this resolution; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it
to be in the best interest of the citizens and residents of the City of Tamarac to
award RFP 15-15R to and execute an Agreement with AIP US, LLC, for the
purchase and installation of Cisco network equipment at a contract cost of
$97,997.71 inclusive of a trade-in value of equipment of $5,997.05; authorize a
contingency in the amount of $4,900; for a total project cost of $102,897-71.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA THAT:
Section 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution upon adoption hereof and all exhibits attached hereto
incorporated herein and made a specific part of this resolution.
Section 2: The City Commission hereby awards RFP No. 15-15R to
are
and approves an Agreement between the City of Tamarac and AIP US, LLC ("the
Agreement") in the amount of $97,997.71, inclusive of a trade in of equipment in
the amount of $5,997.71, and authorizes the appropriate City Officials to execute
Temp. Reso. 12635
May 13, 2015
Page 4 of 5
the Agreement, attached hereto and incorporated herein as "Exhibit 2", for the
purchase and installation of Cisco network equipment.
Section 3: The
appropriate
City Officials
are hereby
authorized
to
expend an amount not
to exceed
$102,897.71,
including a
contingency
of
$4,900, for said purpose.
Section 4:
The City Manager or Designee is hereby authorized to issue
Change Order in amount not to exceed established threshold per Section 6-147
of the City Code.
Section 5:
All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
Section 6:
If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining
portions or applications of this Resolution.
Section 7: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this day of
ATTEST:
ATCMC
CITI"Y CLERK
HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM
SAMUEL S. GOREN
CITY ATTORNEY
Temp. Reso. 12635
May 13, 2015
Page 5of5
, 2015.
RY DRESSLER
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR
DRESSLER
DIST
1:
VICE MAYOR BUSHNELL
DIST
2:
COMM. GOMEZ
DIST
3:
COMM. GLASSER
DIST
4:
COMM.
PLACKO
a
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PURCHASING AND
CONTRACTS DIVISION
Date: March 18, 2015
REQUEST FOR PROPOSALS
RFP 15-15R
ALL QUALIFIED PROPOSERS:
RFP NO. 15-15R
Sealed Proposals, addressed to the Purchasing and Contracts Manager of the City of
Tamarac, Broward County, Florida, will be received in the Purchasing Office, 7525 NW 88th
Avenue, Tamarac, Florida 33321-2401 until 2:00 PM local time, Tuesday, April 7, 2015 for:
CISCO NETWORK INFRASTRUCTURE REPLACEMENT
The City is soliciting proposals on behalf of the City of Tamarac Information Technology
Department to obtain the services of a qualified firm to replace the City's Cisco Network Core
Switching Infrastructure, Cisco Telephony Core Routing Infrastructure and Cisco Security
Infrastructure including related installation and configuration services.
Sealed Proposals must be received and time stamped in the Purchasing Office, either bymail
or hand delivery, on or before the date and time referenced above. Any Proposals
received after 2:00 p.m. on said date will not be accepted under any circumstances. Any
uncertainty regarding the time a Proposal is received will be resolved against the Proposer.
Official time will be measured by the time stamp in the Purchasing Office.
City reserves the right to reject any or all Proposals, to waive any informalities or irregularities
in any Proposals received, to re -advertise for Proposals, to award in whole or in part to one or
more Proposers, or take any other such actions that may be deemed to be in the best
interests of the City.
Proposal documents may be obtained from the Purchasing Office or via the Internet at
http://www.tamarac.orq. For inquiries, contact the Purchasing Office at (954) 597-3570.
Steven Beamsderfer
Buyer
Publish Sun -Sentinel: March 22, 2015
7525 N.W. 88th Avenue I Tamarac, Florida 333212401 I P: 954.597.35701 F: 954.597.3565
EQUAL OPPORTUNITY EMPLOYER
..
City of Tamarac Purchasing and Contracts Division
REQUEST FOR PROPOSALS
RFP 15-15R
CISCO NETWORK INFRASTRUCTURE REPLACEMENT
Definition: A Request for Proposal (RFP) is a method of procurement permitting discussions
with responsible offerors and revisions to proposals prior to award of a contract. Proposals will
be opened in private. Award will be based on the criteria set forth herein.
I. INTRODUCTION
The City is soliciting proposals on behalf of the City of Tamarac Information Technology
Department to obtain the services of a qualified firm to replace the City's Cisco Network Core
Switching Infrastructure, Cisco Telephony Core Routing Infrastructure and Cisco Security
Infrastructure including related installation and configuration services.
II. INFORMATION
For information pertaining to this Request for Proposals (RFP), contact Steven Beamsderfer,
CPPB, Buyer in the Purchasing and Contracts Division at (954) 597-3566, or by email at
steven.beam sderfer(�tamarac.org or James Twigger, Assistant Director of Information
Technology, at (954) 597-3904 or by email at James.TwiggerCDtamarac.org. Such contact
shall be for clarification purposes only. Material changes, if any, to the scope of services or
proposal procedures will be transmitted only by written addendum.
It is preferred that all questions be submitted in writing, either via fax or email. Fax questions
to (954) 597-3565 or email to purchasingatamarac.orq.
III. SCHEDULE OF EVENTS
The schedule of events related to this Request for Proposals shall be as follows:
RFP Document issued
Deadline for Written Questions
(questions received after this date may not be considered)
Deadline for Receipt of Proposals
Evaluation of Proposals
Presentations by Short-listed Proposers (if applicable)
Final Ranking of Firms
3/18/15
3/31 /15
4/7/15
4/8/ 15 - 4/ 16/ 15
As Needed
4/17/15
Anticipated Award by Commission 5/13/15
All dates are tentative. City reserves the right to change scheduled dates.
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City of Tamarac Purchasing and Contracts Division
proposal is issued pursuant to, and
governed by the laws of the State of
IV. INSTRUCTIONS TO OFFERORS Florida, Article VII "Financial
& Procedures", Section 7.11,
STANDARD TERMS AND CONDITIONS "Requirements for Public Bidding, of
the City of Tamarac Charter; and
RFP 15-15R Chapter 6 "Finance and Taxation",
Article V, the Tamarac Procurement
Our Vision and Mission Code.
Our Vision: The City of Tamarac, our community of
1.2 These General Terms and
choice -- leading the nation in quality of life through safe
Conditions apply to all offers made
neighborhoods, a vibrant economy, exceptional
to the City of Tamarac by all
customer service and recognized excellence.
prospective Proposers, includingbut
not limited to, Requests for Quotes,
Our Mission: We Are "Committed to Excellence...
Requests for Proposal and
Always" It is our job to foster and create an environment
Requests for Bid. As such the
that
words "bid", "proposal" and "offer"
are used interchangeably in
Responds to the Customer
reference to all offers submitted by
Creates and Innovates
prospective Proposers. The City of
Works as a Team
Tamarac reserves the right to reject
Achieves Results, and
any or all proposals, to w aive any
Makes a Difference
inf ormalities or irregularities in any
proposals received, to re -advertise
In the fulfillment of our vision and mission, as sbAardsof
for proposals, to enter into contract
the public trust, we value vision, integrity, efficiency and
negotiations w ith the selected
quality service.
Proposer or take any other actions
that may be deemed to be in the
Our vendors are truly partners in meeting these
best interest of the City of Tamarac.
commitments to the community, and in support of that
Any and all special conditions in
vision and mission, we are committed to ensuring that
this RFP or any sample agreement
qualified, competitive vendors who share ourcorrm&nent
document that may be in variance or
to quality, efficiency, teamwork and customer service are
conflict with these General Terms
employed to provide goods and services to the City. Our
and Conditions shall have
vendors are expected to deliver high quality products and
precedence over these General
efficient service that is provided on time and as ordered
Terms and Conditions. If no
in a manner that improves the overall value of the
changes or deletions to General
services that the City provides to its residents. In
Conditions are made in the Special
addition, wre expect our vendors to work with the Cityasa
Conditions, then the General Terms
team, and exhibit the highest level of integrity when
and Conditions shall prevail in their
dealing with any office or department of the City.
entirety.
Diligence in the execution of the requirements of this
2. DEFINED TERMS
proposal will ultima tely c on trib ute to the overall quaRyof
services provided to the entire community. The City is
Terms used in these Instructions to offerors are
searching for a firm who will exemplify these ideals in the
defined as follows:
execution of their work, and the successful firm will be
2.1 "Offeror" - one w ho submits a
measured against the performance standards outhrx)din
Proposal in response to a solicitation,
this bid invitation.
as distinct from a Sub -Offeror, who
submits a Proposal to the Offeror.
1. AUTHORITY AND GENERAL TERMS AND
CONDITIONS
2.2 "Proposer" — one who submits a
Proposal in response to a solicitation.
1.1 It is the intent of the City to aw and the
The terms "offeror" and "Proposer"
proposal to the responsive proposer
are used interchangeably and have
providing a response which is most
the same meaning.
advantageous to the City. This
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City of Tamarac Purchasing and Contracts Division
2.3 "Successful Offeror" - the qualified, submission of a Proposal, agrees that
responsible and responsive Offerorto Offeror shall be held responsible for
w horn City (on the basis of City's having examined the facilities and
evaluation as hereinafter provided) equipment (if applicable); is familiar
makes an aw ard. w ith the nature and extent of thework
and any local conditions that may
2.4 "City" - the City of Tamarac, a affect the work, and is f amiliar w ith
municipal corporation of the State of the equipment, materials, parts and
Florida.
labor required to successfully perform
2.5 "Proposal Documents" - the the w ork.
Request for Proposals, Instructions to
Offerors, Offeror's Qualifications
5. OMISSION OF DETAILS / VARIANCES AND
Statement, Non -Collusive Affidavit,
EXCEPTIONS
Certified Resolution, Vendor Drug -Free
5.1 The apparent silence of the
Workplace, Offeror's Proposal,
requirements as to any detail, or the
Proposal Security and Specifications,
apparent omission of a detailed
if any, and the proposed Contract
description concerning any point, shall
Documents (including all Addenda
be regarded as meaning that only the
issued prior to opening of Proposals).
best commercial practice is to prevail,
2.6 "Contractor" - the individual(s) or
and that only material and
firms) to whom the award is made
w orkmans hip of the finest quality is to
and w ho executes the Contract
be used. All interpretations of the
Documents.
specifications shall be made on the
basis of this statement. Omission of
3. SPECIAL CONDITIONS
any essential details from these
Where there appears to be variances or
specifications will not relieve the
conflicts between the General Terms and
Proposer of supplying such services
Conditions and the Special Conditions and/or
or product(s) as specified.
Scope of Work outlined in this proposal, the
5.2 For the purpose of evaluation, the
Special Conditions and/or the Scope of Work
Offeror must indicate any variance or
shall prevail.
exceptions to the stated requirements,
4. EXAMINATION OF CONTRACT DOCUMENTS
no matter how slight. Deviations
AND SITE
should be explained in detail.
Absence of variations and/or
4.1. Before submitting a Proposal, each
corrections w ill be interpreted to rrean
Offeror must visit the site (if applicable
that the Offeror meets all the
to the project) to become familiar w ith
requirements in every respect.
the facilities and equipment that may in
any manner affect cost or
6. INTERPRETATIONS AND ADDENDA
performance of the work; must
consider federal, state and local laws,
If the Offeror is in doubt as to the meaning of
ordinances, rules and regulations that
any of the Proposal Documents, believes that
the General Conditions, Special Conditions
may in any manner affect cost or
and/or Technical Specifications contain errors,
performance of the work, must
carefully compare the Offeror's
contradictions or obvious omissions, or has any
questions concerning the information contained
observations made during site visits
in the RFP documents, the Offeror shall submta
or in review of applicable laws with
written request to the Purchasing Office for
the Proposal Documents; and must
interpretation or clarification. Such requestrrust
promptly notify the Purchasing and
reference RFP name and number, and should be
Contracts Manager of all conflicts,
received by the Purchasing Office at least ten
errors and discrepancies, if any, nthe
(10) calendar days prior to the Proposal opening
Proposal Documents.
date, or prior to the deadline specif ied in the
4.2. The Offeror, by and through the
"Schedule of Events" provided herein.
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Questions received less than ten (10) calendar encouraged to provide prompt
days prior to the Proposal opening, or the payment. If no payment discount is
deadline specified by the "Schedule of Events" offered, the discount shall assume net
herein, w hichever is sooner, may not be 30 days. Payment is deemed made on
answered. Interpretations or clarif ications in the date of the mailing of the check.
response to such questions will be issued'nthe All payments shall be governed by the
form of a w ritten addendum transmitted via Local Government Prompt Payment
Act, F.S. Chapter 218.
either fax or email to all parties recorded by the
Purchasing Office as having received the
Proposal Documents. The issuance of a wren *****
addendum shall be the only official method IMPORTANT NOTE*****************
whereby such an interpretation or clarification
w ill be made.
8.3 Payments by Bectronic Funds
Transfer: ALL payments by the
7. COSTS AND COMPENSATION
City will be made by Direct
Deposit (ACH) via electronicfunds
7.1. Costs and compensation shall be
transfer. No paper checks will be
shown in both unit prices and
issued after that date. Vendors
extensions whenever applicable, and
must register for direct deposit
expressed in U.S. Dollars. In theevent
with the City prior to receiving
of discrepancies existing between unt
any payments by providing a "City
prices and extensions or totals, the
of Tamarac Consent for Direct
unit prices shall govern.
De posit" form (ACH Form) to the
City's Financial Services
7.2. All costs and compensation shall
Accounting Division. The form
remain firm and fixed for acceptance
may be accessed on the City of
for 60 calendar days after the day of
Tam arac web -site at
the Proposal opening.
htt2I/www.tamarac.org/index.asp
x?NID=622. Please contact the
7.3. The price proposal shall include all
Purchasing & Contracts Division
franchise fees, royalties, license fees,
at the number shown on this
etc., as well as all costs for
solicitation document herein as
transportation or delivery as apptable
the first point of contact for more
w ithin the scope of the solicitation.
information.
8. PRICES, PAYMENTS, DISCOUNTS &
9. NON -COLLUSIVE AFFIDAVIT
ELECTRONIC PAYMENTS
Each Offeror shall complete the Non -Collusive
8.1 Firm Pricing: Prices shall be fixed
Affidavit form and shall submit the form with
and firm to the extent required under
their Proposal. City considers the failure of the
Special Conditions. In the absence
of a reference in the Special
Offeror to submit this document may be cause
Conditions, prices shall be fixed
for rejection of the Proposal.
and firm for a period of sixty (60)
calendar days, or ninety (90)
10. PUBLIC ENTITY CRIMES
calendar days w hen the contract
In accordance with Florida Statutes �287.133
must be approved by another
2 a : A person or affiliate who has been
agency. Payment w ill be made only
placed on the convicted vendor list following a
after receipt and acceptance of
conviction for public entity crime may not subnrt
materials/services. Cash discounts
a bid on a contract to provide any goods or
may be offered for prompt paymerl
services to a public entity, may not submit a bid
however, such discounts shall not
on a contract w ith a public entity for the
be considered in determining the
construction or repair of a public building or
low est net cost for bid evaluation.
public work, may not submit bids on leases of
real property to public entity, may not be
aw arded or perf orm w ork as a contractor,
8.2 Prom Pt Payment Discounts:
supplier, subcontractor, or consultant under a
Where applicable, offeror is
contract w ith any public entity, and may not
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City of Tamarac Purchasing and Contracts Division
transact business w ith any public entity in 13.5 Non -Collusive Affidavit Form
excess of the threshold amount provided in
Florida Statutes §287.017 for Category Two, for 13.6 Proof of applicable insurance.
a period of 36 months from the date of being 13.7 Listing of any Sub -consultants or
placed on the convicted vendor list. Subcontractors to be utilized.
11. CONFLICT OF INTEREST
13.8
The City reserves the right to request
the most recently completed audited
The award of any contract hereunder is subject
financial statement, or other
to the provisions of Chapter 112, Florida
approved documentation to verify
Statutes. Offerors must disclose with their
financial viability.
Proposal the name of any officer, director,
partner, proprietor, associate or agent w ho is
14. SUBMISSION OF PROPOSALS
also an officer or employee of City or any of its
14.1
Proposals must be typed or printed in
agencies. Further, all Offerors must disclose
ink. Use of erasable ink is not
the name of any officer or employee of Cty w ho
permitted. All corrections to prices
owns, directly or indirectly, an interest of five
made by the Offeror should be
percent (5%) or more in the Offeror's firm or
initialed.
any of its branches or affiliate companies.
14.2
All proposals shall be submitted in the
12. PERFORMANCE BONDS AND INSURANCE
English language, and pricing
expressed in U.S. Dollars.
Upon award of a contract, the Successful
Offeror, as required w ithin the scope of the
14.3
Proposals must contain a manual
solicitation, may be required to submit
signature of a corporate officer or
performance bonds and/or payment bonds.
designee w ith the proven authority to
Offeror shall provide certificates of insurances
bind the firm in matters of this nature.
the manner, form and amount(s) specified.
The address and telephone number
for any communications regarding the
13. SUMMARY OF DOCUMENTS TO BE
Proposal must be included.
SUBM ITT® WITH PROPOSALS
14.4
Proposals shall contain an
The following is a summary of documents
acknowledgment of receipt of all
required to be submitted for this proposal.
addenda.
Failure to include a completed proposal, bid
surety (if required below), or any other
14.5
Proposals by corporations must be
document that, by its omission, may prejudice
executed in the corporation's legal
the rights of other respondents, may result in
name by the President or other
immediate rejection of your proposal. Other
corporate officer, accompanied by
forms or documents which, by their nature do
evidence of authority to sign. Evidence
not impact price or the Offeror's cost of doing
of authority shall be provided on the
business should accompany the Proposal; but
enclosed Certified Resolution form, or
must be provided within three (3) business
by the company's own Corporate
days of the City's request to be considered
Resolution.
res pons ive.
13.1 Proposal (further defined in SectionV.
14.6
Proposals by partnerships must be
STATE\ ENT OF WORK, Proposal
executed in the partnership name and
Format) (See Proposal Response
signed by a partner, w hose title must
Format and Proposal Price Sheet in
appear under the signature.
Section Vlll — PROPOSAL COPIES)
14.7
Proposals shall be submitted to the
Certification Forms
Purchasing Office on or before the
13.2 Certified Resolution Form (or firms
time indicated in the Request for
ow n Corporate Resolution)
Proposals. Proposals shall be
13.3 Offeror's Qualif ications Statement
submitted in a sealed envelope (f axed
Form & References
proposals w ill not be accepted under
any circumstances). The envelope
13.4 Vendor Drug Free Workplace Form
should be clearly marked on the
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City of Tamarac
Purchasing and Contracts Division
exterior w ith the applicable solicitation
softw are, any use by the City or
name and number. The envelope
anyone authorized by the City, of such
should state the name and address of
data for additions to projects except
the Offeror and should be include all
as authorized in w riting by the
documents as specified in the lequest
proposing firm.
for Proposals. Purchasing and
14.12 The City reserves the right to charges
Contracts Division staff is not
non-refundable fee for the purchase
responsible for the premature openng
of a solicitation document, and / or for
of a Proposal that is not properly
addressed and identified.
project plans related to the solicitation.
Such requirement w ill be specifiedon
14.8
In accordance w ith Florida Statutes,
the cover page of this document if it's
Chapter §119.07(1)(a) and except as
applicable to this solicitation. Payment
may be provided by other applicable
of such fee to the City shall be
state and federal law, the Request for
required in order for a bidder to be
Proposals and the responses thereto
considered for the award of an
are in the public domain. However,
agreement as a result of this
Proposers are requested to
solicitation.
specifically identify in the submitted
Proposal any financial information
15. MODIFICATION AND WITHDRAWAL OF
considered confidential and/or
PROPOSALS
proprietary w hich may be considered
15.1 Proposals may be modified or
exempt under Florida Statute
withdraw n by a duly executed
§119.07(t).
document signed by a corporate
14.9
All Proposals received from Offerors
officer or other employee w ith
in response to the Request for
designated signature authority.
Proposals w ill become the property of
Evidence of such authority must
City and will not be returned. In the
accompany the request for
event of Contract aw ard, all
w ithdraw al or modif ication. The
documentation produced as part of the
request must be delivered to the
Contract shall become the exclusive
Purchasing Office at any time priorto
property of City.
the deadline for submitting Proposals.
Withdraw al of a Proposal will not
14.10
The Proposer preparing a submittal in
prejudice the rights of an Offeror to
response to this RFP shall bear all
submit a new Proposal prior to the
expenses associated with its
Proposal opening date and time.
preparation. The Proposer shall
prepare a submittal w ith the
15.2 If, w ithin tw enty-f our (24) hours after
understanding that no claim for
Proposals are opened, any Offeror
reimbursement shall be submitted to
files a duly signed, w ritten notice w 1h
the City for the expense of proposal
the Purchasing Office, and w ithin five
preparation and/or presentation.
(5) calendar days thereafter
demonstrates to the reasonable
14.11
Bectronic Media Submission: The Cky
satisfaction of City, by clear and
may require that machine readable
convincing evidence, that there was
information and data, including
material and substantial mistake in the
computer assisted drafting designs
preparation of its Proposal, or that the
(AutoCAD files) be provided by the
mistake is clearly evident on the face
proposing firm as a part of its
of the Proposal, but the intended
submittal. The proposing firm shall not
correct Proposal is not similarly
be liable for claims or losses arising
evident, Offeror may withdraw its
out of, or connected w ith, modif icatbn
Proposal and any bid security will be
by the City, or anyone authorized by
returned. Thereafter, the Offeror w ill
the City, decline of accuracy or
be disqualified from further bidding on
readability of data due to storage or
the subject Contract.
obsolescence of equipment or
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City of Tamarac Purchasing and Contracts Division
17.3 As a part of the evaluation process,
16. REJECTION OF PROPOSALS the City may conduct a background
16.1 To the extent permitted by applicable investigation including a criminal
state and federal law s and record check of Proposer's officers
and/or employees, by the Brow and
regulations, City reserves the right to County Sheriff's Office. Proposer's
reject any and all Proposals, to w aive
any and all inf ormalities not involving submission of a proposal constitutes
price, time or changes in the w ork acknowledgement of and consent to
with the Successful Offeror, and to such investigation. Crty shall be the
disregard all nonconforming, non- sole judge in determining Proposer's
qualifications.
responsive, unbalanced or conditional
Proposals. Proposals w ill be
considered irregular and may be
rejected if they show serious
omissions, alterations in form,
additions not called for, conditions or
unauthorized alterations, or
irregularities of any kind.
16.2 City reserves the right to reject the
Proposal of any Offeror if
City
believes that it w ould not be in its
best
interest of to make an award to
that
Offeror, w hether because
the
Proposal is not responsive,
the
Offeror is unqualified, of doubtful
financial ability, or fails to meet
any
other pertinent criteria established by
City w ithin the scope of
the
solicitation.
17. QUALIFICATIONS OF PROPOSERS
17.1 Proposals w ill be considered from
firms normally engaged in providing
the service requested. The proposing
Firm must demonstrate adequate
experience, organization, facilities,
equipment and personnel to ensure
prompt and efficient service to the ay
of Tamarac. The City of Tamarac w ill
determine w hether the evidence of
ability to perform is satisfactory and
reserves the right to reject proposals
w here evidence submitted, or
investigation and evaluation, indicates
inability of a firm to perform.
17.2 Each Offeror shall complete the
Off eror's Qualif ications Statement and
submit the form w ith the Proposal.
Failure to submit the Offeror's
Qualif ications Statement and the
documents required thereunder may
constitute grounds for rejection of the
Proposal.
17.4 No proposal shall be accepted from,
nor w ill any contract be aw arded to,
any person w ho is in arrears to City
for any debt or contract, w ho is a
defaulter, as surety or otherwise, of
any obligation to City, or w ho is
deemed irresponsible for unreliableby
City. City w ill be the sole judge of said
determination.
17.5 The City reserves the right, bef ore
recommending any award, to inspect
the facilities, equipment and
organization or to take any other
action necessary to determine ability
to perform in accordance with the
specifications, terms and conditions.
17.6 Employees of the Proposer shall at all
times be under its sole direction and
not an employee or agent of the City.
The Proposer shall supply competent
and physically capable employees.
The City may require the Proposer to
remove an employee it deems
careless, incompetent, insubordinate
or otherwise objectionable. Proposer
shall be responsible to the City for the
acts and omissions of all employees
w orking under its directions.
18. INSURANCE
18.1 Offeror agrees to, in the performance
of work and services under this
Agreement, comply with all federal,
state, and local laws and regulations
now in effect, or hereinafter enacted
during the term of this agreement that
are applicable to Offeror, its
employees, agents, or subcontractors,
if any, w ith respect to the work and
services described herein.
18.2 Offeror shall obtain at Offeror's
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expense all necessary insurance in
evidence of such coverage in theform
such form and amount as required by
of an insurance certif icate and
this proposal or by the City's Risk
endorsement. The Offeror w ill ensure
Manager before beginning w ork under
that all Sub -Offerors w ill comply w ith
this Agreement. Offeror shall maim
the above guidelines and w ill maintain
such insurance in full force and effect
the necessary coverages throughout
the term of this Agreement.
during the life of this Agreement.
Offeror shall provide to the City's Risk
18.7 All insurance carriers shall be ratedat
Manager current certificates of all
least A-VII per Best's Key Rating
insurance required under this section
Guide and shall be licensed to do
prior to beginning any w ork under this
business in Florida. Policies shall be
Agreement.
"Occurrence" form. Each carrier will
give the City sixty (60) days notice
18.3 Offeror shall indemnify and save the
prior to cancellation.
City harmless from any damage
r
resulting to it for failure of either
18.8
The Offeror's liability insurance
policies shall be endorsed to add the
Offeror or any Sub -Offeror to obtain
City of Tamarac as an "additional
or maintain such insurance.
insured". The Offeror's Workers'
18.4 The following are required types and
Compensation carrier w ill provide a
minimum limits of insurance coverage,
Waiver of Subrogation to the City.
w hich the Offeror agrees to maintain
18.9
The Offeror shall be responsible for
during the term of this contract:
the payment of all deductibles and
self -insured retentions. The City may
require that the Offeror purchase a
Line of Occurrence Aggregate
bond to cover the full amount of the
Business/
deductible or self -insured retention.
Coverage
Commercial $19000,000 $1,000,000
18.10
If the Offeror is to provide
General
professional services under this
Liability
Agreement, the Offeror must provide
the City with evidence of Professional
Including:
Liability insurance w ith, at a minimum,
Premises/Operations
a limit of $1,000,000 per occurrence
Contractual Liability
and in the aggregate. "Claims -Made"
Plersonal Injury
forms are acceptable only for
Explosion, Collapse, Underground Hazard
Professional Liability.
Products/Completed Operations
18.11
The Successful Offeror agrees to
Broad Form Property Damage
perform the w ork under the Contract
Cross Liability and Severability of Interest
as an independent contractor, and not
Clause
as a subcontractor, agent or errpl yee
of City .
Automobile $1,000,000 $10000,000
Liability
19. INDEMNIFICATION
Workers' Statutory
Compensation
19.1
GENERAL INDEMNIFICATION:
& Employer's
Consultant shall, in addition to any
Liability
other obligation to indemnify the City
and to the fullest extent permitted by
18.5 The City reserves the right to require
law, protect, defend, indemnify and
higher limits depending upon thescope
hold harmless the City, their agents,
of w ork under this Agreement.
elected officials and employees from
and against all claims, actions,
18.6 Neither Offeror nor any Sub -Offeror
liabilities, losses (including economic
shall commence work under this
losses), costs arising out of any
contract until they have obtained all
actual or alleged: a). Bodily injury,
insurance required under this section
sickness, disease or death, or injuryto
and have supplied the City w ith
or destruction of tangible property
no
City of Tamarac
Purchasing and Contracts Division
including the loss of use resulting
does not create an employee/employer
therefrom, or any other damage or
relationship between the Parties. It is the intent
loss arising out of or resulting, or
of the Parties that the Contractor is an
claimed to have resulted in w hole or in
independent contractor under this Agreement
part from any actual or alleged act or
and not the City's employee for any purposes,
omission of the Consultant, any sub-
including but not limited to, the application of the
Consultant, anyone directly or
Fair Labor Standards Act minimum wage and
indirectly employed by any of them, or
anyone for whose acts any of them
overtime payments, Federal Insurance
may be liable in the performance of the
Contribution Act, the Social Security Act, the
Work; or b). violation of law, statute,
Federal Unemployment Tax Act, the provisions
ordinance, governmental
of the Internal Revenue Code, the State
administration order, rule, regulation,
Worker's Compensation Act, and the State
or infringement of patent rights by
Unemployment Insurance law. The Contractor
Consultant in the performance of the
shall retain sole and absolute discretion in the
Work; or c). liens, claims or actions
judgment of the manner and means of carrying
made by the Consultant or any sub-
out Contractor's activities and responsibilities
consultant under w orkers
hereunder provided, further that administrative
compensation acts; disability benefit
procedures applicable to services rendered
acts, other employee benefit acts or
under any potential Agreement shall be thoseof
any statutory bar. Any cost of
Contractor, which policies of Contractor shall
expenses, including attorney's fees,
not conflict w ith City, State, or United States
incurred by the city to enforce this
agreement shall be borne by the
policies, rules or regulations relating to the use
Consultant.
of Contractor's funds provided .for herein. The
Contractor agrees that it is a separate and
19.2 Upon completion of all Services,
independent enterprise from the City, that it had
obligations and duties provided for in
full opportunity to find other business, that Ihas
this Agreement, or in the event of
made its ow n investment in its business, and
termination of this Agreement for any
that it w ill utilize a high level of skill necessary to
reason, the terms and conditions of
perform the work. Any potential Agreementshall
this Article shall survive indefinitely.
not be construed as creating any joint
employment relationship between the Cont-actor
The Consultant shall pay all claims,
and the City and the City w ill not be liableforany
losses, liens, settlements or judgments
obligation incurred by Contractor, including but
of any nature whatsoever in
not limited to unpaid minimum wages and/or
connection with the foregoing
overtime premiums.
indemnifications including, but not
limited to, reasonable attorney's fees
21. DELIVERIES
(including appellate attorneys fees)
Any item requiring delivery by the Offeror or
and costs.
by sub -contractors shall be delivered F.O.B.
destination to a specific City address. All
19.4 City reserves the right to select its
delivery costs and charges must be included
own legal counsel to conduct any
in the bid price. If delivery of an item is
defense in any such proceeding and
required, the City reserves the right to cancel
all costs and fees associated
the delivery order(s) or any part thereof,
therewith shall be the responsibility of
w ithout obligation if delivery is not made atthe
Consultant under the indemnification
time specified in the proposal.
agreement. Nothing contained herein
is intended nor shall it be construed to
22. WARRANTIES
waive City's rights and immunities
under the common law or Florida
22.1 Successful Offeror warrants to City
Statute 768.28 as amended from time
that the consurnrnation of the w ork
to time.
provided for in the Contract
documents will not result in the breach
20. INDEPENDENT CONTRACTOR
of any term or provision of, or
constitute a default under any
An Agreement resulting from this solicitation
indenture, mortgage, contract, or
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Purchasing and Contracts Division
agreement to which Successful
supplied to the City shall conform in all
Offeror is a party.
respects to the standards set forth in the
Occupational Safety and Health Act of 1970
22.2 Successful Offeror warrants to City
as amended, and shall be in compliance w ith
that it is not insolvent, it is not in
Chapter 442, Florida Statutes as w ell as any
bankruptcy proceedings or
industry standards, if applicable. Any toxic
receivership, nor is it engaged in or
substance listed in Section 38F-41.03 of the
threatened w ith any litigation,
Florida Administrative Code delivered as a
arbitration or other legal or
result of this order must be accompanied by a
administrative proceedings or
completed Material Safety Data Sheet (MSDS).
investigations of any kind w hich
would have an adverse effect on its
26. INSPECTION
ability to perform its obligations under
The City shall have the right to inspect any
the Contract.
materials, components, equipment, supplies,
services or completed work specified herein.
22.3 Successful Offeror warrants to City
Any of said items not complying with these
that it will comply with all applicable
specifications are subject to rejection at the
federal, state and local law s,
option of the City. Any items rejected shall be
regulations and orders in carrying out
removed from the premises of the City and/or
its obligations under the Contract.
replaced at the entire expense of the
successful vendor.
22.4 All warranties made by Successful
Offeror together w ith service
warranties and guarantees shall run
to City and the successors and
27. NON-DISCRIM INATION AND EQUAL
assigns of City.
OPPORTUNITY EIVI PLOYM ENT
During the performance of the Contract, the
23. CONDITIONS OF MATERIAL
Contractor and its sub -contractors shall not
All materials and products supplied by the
discriminate against any employee or applicant
Offeror in conjunction w ith this proposal shall
for employment because of race, color, sex
be new, warranted for their merchantability,
including pregnancy, religion, age, national
f it f or a particular purpose, f ree f rom defects
origin, marital status, political affiliation, familial
and consistent w ith industry standards. The
status, sexual orientation, gender identity and
products shall be delivered to the City in
expression, or disability if qualified. The
excellent condition. In the event that any of
Contractor w ill take affirmative action to ensure
the products supplied to the City are found to
that employees and those of its sub -contractors
be defective or do not conform to the
are treated during employment, w ithout regard
specifications, the City reserves the right to
to their race, color, sex including pregnancy,
return the product to the Bidder at no cost to
religion, age, national origin, marital status,
the City.
political affiliation, familial status, sexual
Successful Offeror shall furnish all guarantees
orientation, gender identity or expression, or
and warranties to the Purchasing Division prior
disability if qualified. Such actions must include,
to final acceptance and payment. The w arranty
but not be limited to, the following: employment,
period shall commence upon final acceptanceof
promotion; demotion or transfer; recruitment or
the product.
recruitment advertising, layoff or termination;
rates of pay or other forms of compensation;
24. COPYRIGHTS OR PATENT RIGHTS
and selection for training, including
apprenticeship. The Contractor and its sub -
The Offeror w arrants that there has been no
contractors shall agree to post in conspicuous
violation of copyrights or patent rights in
places, available to its employees and appicanls
manufacturing, producing or selling the goods
for employment, notices to be provided by the
shipped or ordered as a result of this bid.The
contracting officer setting forth the provisions of
seller agrees to hold the City harmless fromal
this nondiscrimination clause. The Contractor
liability, loss or expense occasioned by any
further agrees that he/she will ensure that all
such violation.
sub -contractors, if any, w ill be made aware of
and will comply with this nondiscrimination
25. SAFETY STANDARDS
clause.
The Proposer warrants that the product(s)
City of Tamarac
Purchasing and Contracts Division
28. CLARIFICATION & ADDENDA
Successful Offeror shall pay all applicable
sales, consumer use and other similar taxes
Where there appears to be variances or
required by law.
conflicts between the General Terms and
Conditions and the Special Conditions and/or
30.
PERMITS, FEES AND NOTICES
Detailed Specifications outlined in this bid, the
Special Conditions and/or the Detailed
Successful Offeror shall secure and pay for all
Specifications shall prevail.
permits and fees, licenses and charges
The Proposer shall examine all proposal
necessary for the proper execution and
documents and shall judge all matters relatinglo
completion of the w ork, if applicable. The costs
the adequacy and accuracy of such
of all permits, fees, licenses and charges shall
documents. If, upon review , any material errors
be included in the Price Proposal except w here
in specifications are found, the Proposer shall
expressly noted in the specifications.
contact the Purchasing Office immediately. Any
inquires, suggestions, requests concerning
31.
PERFORMANCE
clarification, or requests for additional
Failure on the part of the Offeror to comply
information shall be submitted in writing to the
w ith the conditions, terms, specifications and
Purchasing and Contracts Manager.
requirements of the bid shall be just causefor
cancellation of the proposal award. The City
The City of Tamarac reserves the right iDarrend
may, by w ritten notice to the Proposal,
this bid prior to the Proposal due date indicated
terminate the contract for failure to perform.
by w ritten addenda. Written addenda shall
The date of termination shall be stated in the
serve as the sole means of clarification. The
notice. The City shall be the sole judge of
City shall not be responsible for oral
interpretations given by any City employee orfs
nonperformance.
representative.
32.
TERM (NATION FOR CAUSE AND DEFAULT
**** SPECIAL NOTE -- Addendums will
only be issued electronically through the
In addition to all other remedies available to the
City's web -site. Vendors will be notified
City, this Agreement shall be subject to
of the availability of new solicitations and
cancellation by the City for cause, should the
addendums via e-mail or text message
Successful Offeror neglect or fail to performer
(per the vendor's choice). It is essential
observe any of the terms, provisions,
that all vendors receiving a bid or
conditions, or requirements herein contained, if
proposal either download the document
such neglect or failure shall continue for a
from the City's web -site, or register as a
period of thirty (30) days after receipt by of
plan holder. All bidders / proposers must
w ritten notice of such neglect or failure.
visit httpJ/www.tamarac.org/bids.aspx,
and select the "NOTIFY ME' icon. This
33.
TERM INATION FOR CONVENIENCE OF CITY
action will take the bidder/proposer tothe
"Notify Me" page. Once on the "NofifyMe"
This Agreement may be terminated by the City
page, enter the appropriate e-mail
for convenience, upon seven (7) days of
address to which notifications of
written notice by the City to the Successful
solicitations and addendums should be
Offeror for such termination in w hich event the
sent. Bidders and proposers may also
Successful Offeror shall be paid its
request notification by text message at
compensation for services performed to
this time. Upon completion of this
termination date, including services reasonably
process, a confirming e-mail will be sent
related to termination. In the event that the
to the individual who registered. You
Successful Offeror abandons this Agreerrentor
must click on the link provided to confirm
causes it to be terminated, the Successful
registration for solicitation documents
Offeror shall indemnify the city against loss
and addendums. Regardless of the means
pertaining to this termination.
of transmission of an Addendum it is the
responsibility of the bidder or proposerto
34.
FUNDING OUT
insure that they have received all
This agreement shall remain in full force and
addendums issued for a solicitation prior
to submitting a response.****
effect only as long as the expenditures provided
for in the Agreement have been approprialed by
29. TAXES
the City Comrnission of the City of Tamarac in
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the annual budget for each fiscal year of this
Article shall constitute a Default and
Agreement, and is subject to termination based
Breach of this Agreement and the
on lack of funding.
City shall enforce any available
contract remedies in force including
35. RECORDS / AUDITS
termination of the Agreement.
35.3
During the term of the contract, the
35.1 The City of Tamarac is a public
Contractor shall maintain all books,
agency subject to Chapter 119,
reports and records in accordance
Florida Statutes. The Contractor
shall comply w ith Florida's Public
w ith generally accepted accounting
Records Law. Specifically, the
practices and standards for records
Contractor shall:
directly related to this contract. The
form of all records and reports shall
35.1.1 Keep and maintain public
be subject to the approval of the Cty's
records that ordinarily and
Auditor. The Contractor agrees to
necessarily would be
make available to the City's Auditor,
required by the City in order
during normal business hours and in
to perform the service;
Brow ard, Dade or Palm Beach
Counties, all books of account, reports
35.1.2 Provide the public w ith
and records relating to this contract.
access to such public
records on the same terms
36. ASSIGNMENT
and conditions that the City
would provide the records
36.1
Successful Offeror shall not assign,
and at a cost that does not
transfer or subject the Contract or its
exceed that provided in
rights, title, interests or obligations
chapter 119, Fla. Stat., or
therein w ithout City's prior w ritten
as otherwise provided by
approval.
law;
36.2
Violation of the terms of this
35.1.3 Ensure that public records
paragraph shall constitute a breachof
that are exempt or that are
the Contract by Successful Offeror
confidential and exempt
and City may, at its discretion, cancel
from public record
the Contract. All rights, title, interest
requirements are not
and obligations of Successful Offeror
disclosed except as
shall thereupon cease and terminate.
authorized by law; and
37. EMPLOYEES
35.1.4 Meet all requirements for
37.1
Employees of the successful
retaining public records and
Contractor shall at all times be under
transfer to the City, at no
its sole direction and not an
cost, all public records in
employee or agent of the City. The
possession of the
Contractor shall supply competent
contractor upon termination
and physically capable employees.
of the contract and destroy
The City may require the Contractor
any duplicate public
to remove an employee it deems
records that are exempt or
careless, incompetent,
confidential and exempt. All
insubordinate or otherw ise
records stored
objectionable. Bidder shall be
electronically must be
responsible to the City for the acts
provided to the City in a
and omissions of all employees
format that is compatible
working under its directions.
with the information
technology systems of the
37.2
Unauthorized Aliens: The
agency.
employment of unauthorized aliens
by any Contractor is considered a
35.2 The failure of Contractor to comply
violation of Section 274A (e) of the
w ith the provisions set forth in this
Immgration and Nationality Act. If the
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City of Tamarac Purchasing and Contracts Division
Contractor knowingly employs §119.071(1) (b) (2), or within 30 days after
unauthorized aliens, such violation bid/proposal opening, whichever is earlier.
shall be cause for unilateral
cancellation of any contract resulting 44. OWNERSHIP OF PRELIMINARY AND FINAL
from this RFP. This applies to any RECORDS
sub -contractors used by the
Contractor as well All preliminary and f inal documentation and
38. TAXES
The City of Tamarac is exempt f rom all Federal,
State, and Local taxes. An exemption certifiicabe
w ill be provided w here applicable upon request
39. GOVERNING LAW:
The laws of the State of Florida shall govern this
Agreement. Venue shall be Brow and County,
Florida.
- • -=_ =.•
The City may attach as a part of this
solicitation, a Form Agreement document.
Proposers shall be responsible for complying
with all of the terms and conditions of the
Form Agreement document if included herein,
except w here variant or conflicting language
may be included in any Special Conditions
contained herein. Proposers shall note any
deviation or variance w ith the Form
Agreement document at the time of bid
submission.
41. OTHER GOVERNM ENTAL ENTITIES
If a Proposer is aw arded a contract as a
result of this RFP, Proposer will, if Proposer
has sufficient capacity or quantities available,
provide to other governmental agencies, so
requesting, the products or services awarded
in accordance w ith the terms and conditions
of the Invitation for Bid and resulting contract
Prices shall be F.O.B. Destination to the
requesting agency.
42. UNBALANCED PROPOSAL PRICING
When a unit price proposed has variable or
estimated quantities, and the proposal shows
evidence of unbalanced proposal pricing, such
proposal may be rejected.
43. INFORMATION REQUESTS AFTER DUE DATE
Pursuant to Florida Statute Chapter 119,
Section 071 (1), sealed bids or proposals
received by an agency pursuant to invitations
to bid or requests for proposals are exempt
from the provisions of subsection (1) and s.
24(a), Art. I of the State Constitution untisuch
time as the agency provides notice of a
decision or intended decision pursuant to F.S.
records shall become and remain the sole
property of the City. The aw arded firm shall
maintain original documents thereof for its
records and for its future professional
endeavors and provide reproducible copies to
the City. In the event of termination of the
agreement the proposing f irm shall cease w ork
and deliver to the City all documents (including
reports and all other data and material prepared
or obtained by the aw arded f irm in connection
w ith the project), including all documents
bearing the professional seal of the firm. The
City shall, upon delivery of the aforesaid
documents, pay the firm and the firm shall
accept as full payment for its services
thereunder, a sum of money equal to the
percentage of the work done by the firm and
accepted as satisfactory to the City.
45. BUDGETARY CONSTRAINTS
In the event the City is required to reduce
contract costs due to budgetary constraints, all
services specified in this document may be
subject to a permanent or temporary reduction in
budget. In such an event, the total cost for the
affected service shall be reduced as required.
The Contractor shall also be provided w ith a
minimum 30-day notice prior to any such
reduction in budget.
46. CONTINGENT FEES PROHIBITED
The proposing firm must w arrant that it has not
employed or retained a company or person,
other than a bona fide employee, contractor or
subcontractor, working in its employ, to soickor
secure a contract w ith the City, and that it has
not paid or agreed to pay any person, company,
corporation, individual or f irm other than a bona
fide employee, contractor or sub -consultant,
working in its employ, any fee, commission,
percentage, gift or other consideration
contingent upon or resulting from the aw and or
making of a contract w ith the City.
47. PROHIBITION AGAINST LOBBYING
During the solicitation of any bid or proposal,
any firm and its agents, officers or employees
w ho intend to submit, or w ho have submitted,
bids or proposals shall not lobby, either
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individually or collectively, any City Commission the immediate disqualification of that firm from
members, candidates for City Commission or further consideration.
any employee of the City. Contact should only
be made through regularly scheduled
Commission meetings, or meetings scheduled
through the Purchasing and Contracts Division
for purposes of obtaining additional or clarifying
information. Any action, including meals,
invitations, gifts or gratuities by a submittngf m
its officers, agents, or employees shall bewilhn
the purview of this prohibition and shall resukn
During a formal solicitation process, contact
w ith personnel of the City of Tamarac otherthan
the Purchasing and Contracts Manager or
designated representative regarding any such
solicitation may be grounds for elimination from
the selection process. (Reference: Tamarac
Procurement Code Section 6-156.)
15
City of Tamarac Purchasing and Contracts Division
V. STATEMENT OF WORK
A. SCOPE OF PROPOSAL
The purpose of this Request for Proposals is to obtain the services of a qualified firm
to replace the City's Cisco Network Core Switching Infrastructure, Cisco Telephony
Core Routing Infrastructure and Cisco Security Infrastructure including related
installation and configuration services, on behalf of the City of Tamarac Information
Technology Department, in conformity with the requirements contained herein.
Remainder of Page Intentionally Blank
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B. SERVICES TO BE PROVIDED
1) Vendor is to provide Cisco switches, licensing, SMARTnet, components and
cabling, as specified below. Cost break down is to be included in proposal.
1 N9K-C9372PX-B18Q
2 CON-SNTP-72PXB18Q
3 N9K-C9372PX-BUN
4 CON-SNTP-9372PXBN
5 N3K-C3064-ACC-KIT
6 QSFP-40G-SR-BD
7 NXA-FAN-30CFM-B
8 CAB-9K12A-NA
9 N9K-PAC-650W
10 N9KDK9-70311
11 N93-LIC-PAK
12 CON-SAU-N93LPAK
13 N93-LAN1K9
14 N9K-C9372PX-BUN
15 CON-S NTP-9372 PXB N
16 N3K-C3064-ACC-KIT
17 QSFP-40G-SR-BD
18 NXA-FAN-30CFM-B
19 CAB-9K12A-NA
20 N9K-PAC-650w
21 N9KDK9-70311
22 N93-LIC-PAK
23 CON-SAU-N93LPAK
24 N93-LANIK9
25 QSFP-H40G-CU1M=
26 N3K-C3048TP-1GE
27 CON-SNTP-48TPlGE
28 N3K-C3064-ACC-KIT
29 N3K-C3048-BAS1K9
30 N3K-C3048-FAN
31 N3KUK9-602U4.1
32 N2200-PAC-40OW
33 CAB-9K12A-NA
34 SFP-H10GB-CU1M
2 Nexus 9372PX with 8 QSFP-40G-SR-BD
SMARTNET 24X7X4 2 Nexus 9372PX with
Nexus 9372PX bundle PID
SMARTNET 24X7X4 Nexus 9372PX bundle PID
Nexus 3064PQ Accessory Kit
QSFP40G BiDi Short -reach Transceiver
Nexus 2K/3K/9K Single Fan port side intake airflow
Power Cord 125VAC 13A NEMA 5-15 Plug North America
Nexus 9300 65OW AC PS Port -side Intake
Nexus 9500 or 9300 Base NX-OS Software Rel 7.0(3)11.x
N9300 License PAK Expansion
SW APP SUPP + UPGR N9300 License PAK Ex
LAN Enterprise License for Nexus 9300 Platform
Nexus 9372PX bundle PID
SMARTNET 24X7X4 Nexus 9372PX bundle PID
Nexus 3064PQ Accessory Kit
QSFP40G BiDi Short -reach Transceiver
Nexus 2K/3K/9K Single Fan port side intake airflow
Power Cord 125VAC 13A NEMA 5-15 Plug North America
Nexus 9300 65OW AC PS Port -side Intake
Nexus 9500 or 9300 Base NX-OS Software Rel 7.0(3)11.x
N9300 License PAK Expansion
SW APP SUPP + UPGR N9300 License PAK Ex
LAN Enterprise License for Nexus 9300 Platform
40GBASE-CR4 Passive Copper Cable 1m
Nexus 3048TP-1GE 1RU 48 x 10/100/1000 and 4 x 10GE ports
SMARTNET 24X7X4 Nexus 3048TP-1GE 1RU 481GE410GE ports
Nexus 3064PQ Accessory Kit
Nexus 3048 Base License
Nexus 3048 Fan Module Port -side Exhaust
NX-OS Release 6.0(2)U4(1)
N2K/N3K AC Power Supply Std airflow (port side exhaust)
Power Cord 125VAC 13A NEMA 5-15 Plug North America
10GBASE-CU SFP+ Cable 1 Meter
N/A
1
60 month(s)
1
N/A
1
60 month(s)
1
N/A
1
N/A
4
N/A
4
N/A
2
N/A
2
N/A
1
N/A
1
60 month(s)
1
N/A
1
N/A
1
60 month(s)
1
N/A
1
N/A
4
N/A
4
N/A
2
N/A
2
N/A
1
N/A
1
60 month(s)
1
N/A
1
N/A
4
N/A
1
60 month(s)
1
N/A
1
N/A
1
N/A
1
N/A
1
N/A
2
N/A
2
N/A
2
17
35
WS-C2960X-48FPD-L
Catalyst 2960-X 48 GigE PoE 740W 2 x 1OG SFP+ LAN Base
N/A
2
36
CON-SNTP-WSC296XL
SMARTNET 24X7X4 Catalyst 2960-X 48 GigE PoE 740W 2 x 10
60 month(s)
2
37
CAB-16AWG-AC
AC Power cord 16AWG
N/A
2
38
C2960X-STACK
Catalyst 2960-X FlexStack Plus Stacking Module
N/A
2
39
CAB-STK-E-0.5M
Cisco FlexStack 50cm stacking cable
N/A
2
40
SFP-HIOGB-CU1M
1OGBASE-CU SFP+ Cable 1 Meter
N/A
2
41 WS-C2960X-24PSQ L Catalyst 2960-X 24 GigE PoE 92W (8 ports) 2 x SFP, N/A 1
2 x 10/100/1000 LAN Base
42 CON-SNTP-WSC224QL SMARTNET 24X7X4 Catalyst 2960-X 24 GigE PoE 92W 60 month(s) 1
43 CAB-16AWG-AC AC Power cord 16AWG N/A 1
44 SFP-HIOGB-ACU7M 1OGBASE-CU SFP+ Cable 7 Meter N/A 8
45
C2911-CME-SRST/K9
2911 Voice Bundle w/PVDM3-16 FL-CME-SRST-25 UC Lic FL-
N/A
3
CUBE10
46
CON-SNTP-2911CMST
SMARTNET 24X7X4 2911 Voice Bundle w/ UC License PAK
60 month(s)
3
47
MEM-2900-512U2.SGB
512MB to 2.5GB DRAM Upgrade (2GB+512MB) for Cisco 2901-
N/A
3
2921
48
MEM-CF-256U2GB
256MB to 2GB Compact Flash Upgrade for Cisco 190029003900
N/A
3
49
PW R-2911-AC
Cisco 2911 AC Power Supply
N/A
3
50
CAB -AC
AC Power Cord (North America) C13 NEMA 5-15P 2.1m
N/A
3
51
ISR-CCP-EXP
Cisco Config Pro Express on Router Flash
N/A
3
52
PI-MSE-PRMO-INSRT
Insert Packout - PI-MSE
N/A
3
53
FL-CME-SRST-25
Communication Manager Express or SRST - 25 seat license
N/A
3
54
SL-29-UC-K9
Unified Communication License for Cisco 2901-2951
N/A
3
55
HWIC-BLANK
Blank faceplate for HWIC slot on Cisco ISR
N/A
3
56
SL-29-IPB-K9
IP Base License for Cisco 2901-2951
N/A
3
57
FL-CUBEE-5
Unified Border Element Enterprise License - 5 sessions
N/A
3
58
SM-S-BLANK
Removable faceplate for SM slot on Cisco 290039004400 ISR
N/A
3
59
S29UK9-15303M
Cisco 2901-2921 IOS UNIVERSAL
N/A
3
60
FL-SRST
Cisco Survivable Remote Site Telephony License
N/A
3
61
FL-CME-SRST-5
Communication Manager Express or SRST - 5 seat license
N/A
3
62
VWIC3-IMFT-T1/E1
1-Port 3rd Gen Multiflex Trunk Voice/WAN Int. Card - T1/E1
N/A
3
63
VIC3-4FXS/DID
Four -Port Voice Interface Card - FXS and DID
N/A
3
64
VIC2-4FXO
Four -port Voice Interface Card - FXO (Universal)
N/A
3
65
PVDM3-16U64
PVDM316-channel to 64-channel factory upgrade
N/A
3
is
Is
is
0
0
0
65 A5A5512-FPWR-BUN ASA 5512-X with FirePOWER Svcs. Chassis and Subs. Bundle
67 ASA5512-FPWR-K9 ASA 5512-X with FirePOWER Services 6GE AC 3DES/AES SSD
68 CON-SNTP-Al2FPK9 SMARTNET 24X7X4 ASA 5512-X with FirePOWER Services, 6GE,
69
SF-FP5.3.1-K9
Cisco FirePOWER Software v5.3.1
70
ASASS12-CTRL-LIC
Cisco ASASS12 Control License
71
SF-ASA-X-9.2.2-K8
ASA 9.2.2 Software image for ASA 5500-X Series,5585-X,ASA-SM
72
ASA5500-SSL-10
ASA 5500 SSL VPN 10 Premium User License
73
ASA-AC-M-5512
AnyConnect Mobile - ASA 5512-X (req. Essentials or Premium)_
74
CAB -AC
AC Power Cord (North America), C13, NEMA 5-15P, 2.1m
75
ASA-AC-PH-5512
AnyConnect VPN Phone License - ASA 5512-X (req Premium lic)
76
ASA-VPN-CLNT-K9
Cisco VPN Client Software (Windows, Solaris, Linux, Mac)
77
ASA5500-ENCR-K9
ASA 5500 Strong Encryption License (3DES/AES)
78
ASA5512-MB
ASA 5512 IPS Part Number with which PCB Serial is associated
79
ASA-ANYCONN-CSD-K!ASA 5500 AnyConnect Client + Cisco_ Security Desktop Software
80
ASA5500X-SSD120INC
ASA 5512-X through 5555-X 120GB MLC SED SSD (Inca.)
81
L-ASA5512-TA=
Cisco ASA5512 FirePOWER IPS and Apps Licenses
82
L-ASASS12-TA-3Y
Cisco ASASS12 FirePOWER IPS 3YR Subscription
83
FS-VMW-2-SW-K9
Cisco FireSIGHT Management Center (VMWare) for 2 devices
84
CON-SAU-VMWSW2
SW APP SUPP + UPGR Cisco FireSIGHT Mana
85 Services Installation and Configuration Services
86 Trade-in Discount Trade-in Discount for Cisco Catalyst 4507r Switch
N/A
N/A
60 month(s)
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
36 month(s)
N/A
60 month(s)
2) Vendor is to provide services to configure switches. Switch configuration shall
include, but is not limited to, OSPF, routing, route maps, VLANs, Virtual
Switching System (VSS), FlexStack configuration, EtherChannels (port
channels), multicasting, access lists, spanning -tree, applicable services, SSH,
logging, RADIUS integration, switchport configurations, trunk port connections,
QoS, NTP, etc.... Configuration should replicate the City's existing core
switching infrastructure configuration on the new switching equipment and
ensure a fully operational environment once the project is complete.
3) Vendor is to provide services to configure integrated service routers (ISRs).
Routers are used in conjunction with the City's Cisco Unified Communication
Manager (C UC M) software as gateway devices s upport ing MGC P, H.323, PRIs,
SRST, etc.... ISR configuration shall include, but is not limited to, voice
services, MGCP, H.323, dial peer configurations, voice card (FXS/FXO)
configurations, voice port configurations, PRI card configurations, multicasting,
applicable services, SSH, logging, RADIUS integration, switchport
configurations, QoS, NTP, etc.... Configuration should replicate the City's
existing telephony core routing infrastructure configuration on the new
integrated service router equipment and ensure a fully operational environment
once the project is complete.
4) Vendor is to provide services to configure the firewall. Firewall configuration
shall include, but is not limited to, interface configurations, security level
configurations, Internet connection failover configuration, object groups, access
1
1
1
1
1
1
1
1
1
1
1
1
19
City of Tamarac Purchasing and Contracts Division
lists, NAT, static IP address mappings, routing, SLA monitors, crypto and other
applicable services, User VPN and Site -to -Site VPNs, ASA UC Proxy service,
media termination points, SSH, logging, RADIUS integration, NTP, etc....
Configuration should also include IPS configuration and any other new
security/threat prevention security features available on the ASA. Configuration
should replicate the City's existing security infrastructure configuration on the
new firewall equipment and ensure a fully operational environment once the
project is complete
5) As this is a production environment, configuration shall be completed prior to
cutover. The cutover will scheduled after hours on a weekend. The City will
assist with the physical removal of the old switching, routing and security
infrastructure as well as the physical installation of the new switching, routing
and security infrastructure; however, the vendor is to be present onsite and
available to assist and troubleshoot as necessary to ensure a successful
transition to the new switching, routing and security infrastructure.
6) The cost of configuration services shall be included in the cost break down,
including the estimated number of hours.
7) The City of Tamarac currently utilizes the following Cisco equipment:
a. Cisco Catalyst 4507r switch (Serial Number FOX0920074P) with an
Enterprise Services license.
b. Cisco 2821 integrated services router (Serial Number FTX0925AOX4)
with the SP Services featureset.
C. Cisco 2821 integrated services router (Serial Number FHK1503FOCX)
with the SP Services featureset.
d. Cisco 2801 integrated services router (Serial Number FCZ114691 HQ)
with the SP Services featureset.
e. Cisco ASA 5510 (Serial Number JMX1033K1 NZ) with the Security Plus
license.
8) Vendor is to work with Cisco to secure additional discounting for the Cisco
Catalyst Nexus switches based upon the prior purchase of the Cisco Catalyst
4507 switch with the Enterprise Services license. Vendor should contact
Nicole Cordova, Cisco Systems Account Manager, by phone at (305) 718-2618,
or by email at nicordovC cisco.com for further assistance.
a. Vendor is to provide a trade-in option for the City Cisco Catalyst 4507
switch, Cisco integrated services routers and Cisco ASA, showing
trade-in value as an additional line item and potential discount.
9) Reference Pricing -Cisco Systems has made available a quote based on
retail pricing for the aforementioned equipment in order to provide vendors with
the complete and accurate list ofcontracts/items to be quoted. The retail quote
provided by Cisco Systems has been attached to this Request for Proposals
as Exhibit 1. Vendors shall base their response and pricing on the information
contained in this Exhibit.
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0
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City of Tamarac Purchasing and Contracts Division
C. MINIMUM REQUIREMENTS
To be considered for award, vendors must be a registered and active Cisco partner
(Select, Silver, Gold or Platinum level), and be able to provide references for other
similar projects recently completed. Proposer must include proof of Cisco registration
along with their proposal response.
Minimum required service shall include all Cisco switches, Cisco routers, Cisco
firewall, licensing, SMARTnet, components, cabling, and related installation and
configuration services, as specified in Section V. STATEMENT OF WORK, Services
To Be Provided, necessary to ensure a fully operational environment once the project
is com plete.
E. PROPOSAL FORMAT
Vendor shall furnish the City with a proposal to satisfy the requirements set forth in
Section V. STATEMENT OF WORK. The proposal shall be comprised of four (4)
sections:
Section I Organization His
Section 11 Project Overview
Section III Proposal Forms
Section IV Proposal Price Sheet
Section I shall include information regarding the vendor's firm, its' history and
experience with similar projects.
Section II shall include (1) Scope of Work and (2) Project Timeline.
Section III shall include all remaining documents or materials required as part of this
Request for Proposals, including Non -Collusive Affidavit, Bid Certification, Offeror's
Qualification Statement, Reference Form, Vendor Drug Free Workplace Form, List of
Sub -consultants or Subcontractors (if applicable), Certified Resolution, Financial
Statements, proof of insurance, etc....
Section IV shall be the Proposal Price Sheet.
Each proposal must include a table of contents with section numbers for each
of the required components of the proposal. Vendors must use the numbering
scheme above in their response to allow for efficient evaluation.
F. PERFORMANCE SCHEDULE
Vendors shall provide a project timeline as requested for project Deliverables.
21
City of Tamarac Purchasing and Contracts Division
VI. PROPOSAL SELECTION
The City Manager will appoint an Evaluation and Selection Committee to review Proposals.
The City reserves the right to select the Proposer who represents the best value, and to
accept or reject any proposal submitted in response to this solicitation. The City's Evaluation
and Selection Committee will act in what they consider to be the best interest of the City and
its residents.
Price shall not be the sole determining factor for selection, as indicated in the following
section:
Mi. EVALUATION OF PROPOSALS
A. EVALUATION METHOD AND CRITERIA
An Evaluation and Selection Committee has been appointed by the City Manager and
will be responsible for selecting the most qualified firm and then negotiating a contract
The Proposers with the highest -ranked submittals may be asked to make a detailed
presentation of their product/service to the Evaluation and Selection Committee.
Al Proposers are advised that in the event of receipt of an adequate number of
Proposals which in the opinion of the Evaluation Committee require no clarification
and/or supplementary information, such Proposals may be evaluated without
discussion. Hence, proposals should be initially submitted on the most complete and
favorable terms which Proposers are capable of offering to the City.
After presentations, firms will be assigned a final score, with the highest -ranked firm
moving forward to the negotiation phase. Upon successful negotiation, a
recommendation for award will be considered by the City Commission. No work on
this project shall proceed without written authorization from the City of Tamarac.
The City reserves the right to enter into contract negotiations with the selected
Proposer. If the City and the selected Proposer cannot negotiate a successful
contract, the City may terminate such negotiations and begin negotiations with thenext
selected Proposer. No Proposer shall have any rights against the City arising from
such negotiations.
The City's evaluation criteria may include, but shall not be limited to, the following:
1. Compliance with Request for Proposals [Mandatory]. This refers to the
adherence to all conditions and requirements of the Request for Proposals.
2. Quality of Response
i. Clearly demonstrated understanding of the work to be performed.
CI
0
ii. Completeness and reasonableness of the offeror's plan/proposal for •
accomplishing the tasks.
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City of Tamarac Purchasing and Contracts Division
14
• C.
iii. Level of creativity demonstrated by the offeror's proposed
methodologies for meeting the requirements of this proposal.
3. Services to be Provided and Schedule. This refers to the exact type and
nature of the offeror's proposed services and delivery schedule and how they
accomplish the objectives of the project, as well as the ability to rapidly respond
to the City's needs, as defined in the Evaluation Criteria set forth. The schedule
shall be a critical element of this contract.
4. Qualifications of the Contractor. Offeror's capability in all respects to
perform fully the contract requirements, and the tenacity, perseverance,
experience, integrity, and reliability which will assure good faith performance, as
well as satisfactory reference verification. This criteria includes:
i. The experience of the firm and its record on engagements of a similar
nature, including the ability to serve in a similar capacity for other units of
government or organizations.
ii. Reference information gathered from other entities regarding the past
experience of the firm; and
iii. Other areas addressed in the Statement of Work herein.
5. Costs (Price). This refers to the proposed contract fee and reimbursement
expense budget. (Please note that price is only one factor for consideration of
award).
i. The offeror shall propose a not -to -exceed amount for complete execution of
this project as detailed in the Specifications or Statement of Work herein.
ii. If proposing costs which may include alternate programs or services not
covered in the base bid pricing, the offeror, when offering such alternative
services must provide a detailed explanation of additional optional services
to be offered.
ACCEPTABLITY OF PROPOSALS
The Offer shall be evaluated solely in accordance with the criteria set forth herein. The
proposals shall be categorized as follows:
1. Acceptable ;
2. Potentially Acceptable; that is reasonably susceptible of being made
acceptable; or
3. Unacceptable.
AWARD OF AGREEMENT
23
City of Tamarac Purchasing and Contracts Division
Award shall be made by the City to the responsible offeror whose proposal is
determined to be the most advantageous to the City, taking into consideration price
and the evaluation criteria set forth herein below. The City of Tamarac reserves the
right to accept the Proposal as a whole, or for any component thereof if it appears to
be in the best interest of the City.
D. WEIGHTED CRITERIA
Points will be assigned to each proposal based on the following weighted criteria:
CRITERIA
1. Compliance with Request for Proposal (Mandatory)
2. Quality of Response
3. Services to be Provided and Schedule
4. Qualifications of the Proposer/Expertise
5. Costs/(Price)
MAXIMUM POINTS
«o
10 points
20 points
20 points
50 points
TOTAL: 100 Points
These weighted criteria are provided to assist Proposers in the allocation of their time
and efforts during the proposal preparation process. The criteria also guide the
Evaluation Committee during the short -listing and final ranking of proposers by
establishing a general framework for those deliberations.
Once the Proposals are evaluated, a "short-list" may be selected to make
presentations to the Evaluation and Selection Committee, prior to a recommendation
for award.
E. DISCUSSIONS & PRESENTATIONS
The short-listed Proposers may be requested to make presentations to the
Committee. The City may require additional information after evaluation of the
submittals, and Proposers agree to furnish such information upon the City 's request.
All Proposers are advised that in the event of receipt of an adequate number of
proposals, which in the opinion of the Evaluation Committee require no clarification
and/or supplementary information, such proposals may be evaluated without
discussion or need for presentations. Hence, proposals should be initially submitted
on the most complete and favorable terms which offerors are capable of offering tothe
City.
The Evaluation Committee may conduct discussions with any Proposerwho submits
an acceptable or potentially acceptable proposal. Proposers shall be accorded fair
and equal treatment with respect to any opportunity for discussion and revision of
proposals. The Evaluation Committee reserves the right to request the Proposer to
provide additional information during this process.
C�
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City of Tamarac Purchasing and Contracts Division
F. RIGHT TO REJECT PROPOSALS
To the extent permitted by applicable state and federal laws and regulations, City
reserves the right to reject any and all Proposals, to waive any and all informalities not
involving price, time or changes in the work, and to disregard all nonconforming, non-
responsive, unbalanced or conditional Proposals. Proposals will be considered
irregular and may be rejected if they show serious omissions, alterations in form,
additions not called for, conditions, unauthorized alterations, or irregularities of any
kind.
City reserves the right to reject any Proposal if City believes that it would not be in its
best interest to make an award to a particular Proposer, either because the Proposal is
not responsive, the Proposer is unqualified, of doubtful financial ability, or fails to meet
any other pertinent criteria established by City within the scope of this solicitation.
VIII. PROPOSAL COPIES
Return One (1) Original and five (5) copies in an envelope marked with your firm's
name and "RFP 15-15R Cisco Network Infrastructure Replacement" to the City of
Tamarac, Purchasing & Contracts Division, 7525 NW 88 Avenue, Room #108,
Tamarac, Florida 33321, attention: Steven J. Beamsde rfe r, Buyer. Any addenda
become part of this Request of Proposal and the resulting agreement. The Proposal
Form included herein should be signed by an authorized company representative,
dated and returned with the Proposal.
No negotiations, decisions or actions shall be initiated or executed by the Proposer as a result
of any discussions with any City employee. Only those communications that are issued in
writing from the Purchasing & Contracts Division may be considered as a duly authorized
expression. Also, only communications from Proposers that are signed in and in writing will
be recognized by the City as duly authorized expressions on behalf of the Proposer.
Failure to include a complete Cost/Price Proposal may result in disqualification of the
Proposal.
CONTACT WITH PERSONNEL OF THE CITY OF TAMARAC OTHER THAN THE
PURCHASING AND CONTRACTS MANAGER OR DESIGNATED REPRESENTATIVE
REGARDING THEIR REQUEST FOR PROPOSALS MAY BE GROUNDS FOR
ELIMINATION FROM THE SELECTION PROCESS.
25
City of Tamarac Purchasing and Contracts Division
COMPANY NAME: (Please Print):
Phone:
Fax:
BEFORE SUBMITTING YOUR PROPOSAL, MAKE SURE YOU...
El 1. Carefully read the General Terms &Conditions, Special Conditions and the General
Requirements.
❑ 2. Provide a Proposal, using Proposal Response Format and Proposal Price Sheet.
El 3. Fill out and sign the Non -Collusive Affidavit and have it properly notarized.
F-1 4. Provide PROOF of CISCO Registration
❑ 5. Provide Performance Schedule
❑ 6. Sign the Certification page. Failure to do so will result in your Bid being
deemed non -responsive.
F-1 7. Fill out the Offeror's Qualification Statement and Reference Form.
[:18. Sign the Vendor Drug Free Workplace Form.
F-1 9. Fill out the List of Sub -consultants or Subcontractors, if applicable.
[:110. Fill out and sign the Certified Resolution.
❑ 11. Include all necessary Financial Statements requested.
❑ 12. Include proof of insurance.
❑ 13. Provide any additional documentation requested within the Proposal Document.
❑ 14. Submit ONE (1) Original AND the number of copies requested in the Proposal
Instructions. Clearly mark the sealed container with the PROPOSALNUMBER
AND PROPOSAL NAME on the outside of the package.
Make sure your Proposal is submitted PRIOR to the deadline.
Late Proposals wi I I not be accepted.
Failure to provide the requested attachments may result in your proposal
being deemed non -responsive.
THIS SHOULD BE THE FIRST PAGE OF YOUR PROPOSAL.
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City of Tamarac Purchasing and Contracts Division
RFP 15-15R
CISCO NETWORK INFRASTRUCTURE REPLACEMENT
SUBMITTED BY:
Company Name:
Address:
City:
Telephone:
Email:
FAX:
State:
Authorized Signature Title
Typed/Printed Name
Zip:
The City of Tamarac desires to have the ability to use a city credit card for payment. Will
your firm accept a Visa credit card as payment from the City of Tamarac?
❑ Yes
❑ No
NOTE: To be considered eligible for award, one (1) original copy of this proposal form
must be submitted with the Proposal.
NO BID INDICATION (IF "NO BID" IS OFFERED):
Please indicate reason(s) why a Proposal is not being submitted at this time.
27
City of Tamarac Purchasing and Contracts Division
PROPOSAL RESPONSE FORMAT
RFP 15-15R
CISCO NETWORK INFRASTRUCTURE REPLACEMENT
USE THE FOLLOWING AS A GUIDE TO ENSURE THE COMPLETENESS OF YOUR
PROPOSAL:
Table of Contents
Section I: Organization History
Section II: Project Overview
A. Scope of Work
B. Project Timeline
Section III: Proposal Forms
A. Forms required for this Proposal (see Proposal Checklist)
Section IV: Proposal Price Sheet
A. Be sure your pricing includes all costs for:
i. Hardware
ii. Licensing
iii. SMARTnet
iv. Components and Cabling
V. Installation and Configuration Services
vi. Trade-in Option
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City of Tamarac Purchasing and Contracts Division
Proposal Price Sheet
RFP 15-15R
(to be placed in Section IV of Proposal, electronic copy attached as Exhibit 2)
1
N9K-C9372PX B18Q
2 Nexus 9372PX with 8 QSFP-40G-SR-BD
N/A
1
$0.00
2
CON-SNTP-72PXBISQ
SMARTNET 24X7X4 2 Nexus 9372PX with
60 month(s)
1
$0.00
3
N9K-C9372PX-BUN
Nexus 9372PX bundle PID
N/A
1
$0.00
4
CON-SNTP-9372PXBN
SMARTNET 24X7X4 Nexus 9372PX bundle PID
60 month(s)
1
$0.00
5
NU-0064-ACC-KIT
Nexus 3064PQ Accessory Kit
N/A
1
$0.00
6
QSFP-40G-SR-BD
QSFP40G SO Short -reach Transceiver
N/A
4
$0.00
7
NXA-FAN-30CFM-B
Nexus 2K/3K/9K Single Fan port side intake airflow
N/A
4
$0.00
8
CAB-9K12A-NA
Power Cord 125VAC 13A NEMA 5-15 Plug North America
N/A
2
$0.00
9
N9K-PAC-650W
Nexus 9300 65OW AC PS Port -side Intake
N/A
2
$0.00
10
N9KDK9-70311
Nexus 9500 or 9300 Base NX-OS Software Rol 7.0(3)11.x
N/A
1
$0.00
11
N93-LIC-PAK
N9300 License PAK Expansion
N/A
1
$0.00
12
CON-SAU-N93LPAK
SW APP SUPP + UPGR N9300 License PAK Ex
60 month(s)
1
$0.00
13
N93-LAN1K9
LAN Enterprise License for Nexus 9300 Platform
N/A
1
$0.00
14
N9K C9372PX-BUN
Nexus 9372PX bundle PID
N/A
1
$0.00
15
CON-SNTP-9372PXBN
SMARTNET 24X7X4 Nexus 9372PX bundle PID
60 month(s)
1
$0.00
16
N3K C3064-ACC-KIT
Nexus 3064PQ Accessory Kit
N/A
1
$0.00
17
QSFP-40G-SR-BD
QSFP40G BiDi Short -reach Transceiver
N/A
4
$0.00
18
NXA-FAN-30CFM-B
Nexus 2K/3K/9K Single Fan port side intake airflow
N/A
4
$0.00
19
CAB-9K12A-NA
Power Cord 125VAC 13A NEMA 5-15 Plug North America
N/A
2
$0.00
20
N9K-PAC-65OW
Nexus 9300 65OW AC PS Port -side Intake
N/A
2
$0.00
21
N9KDK9-70311
Nexus 9500 or 9300 Base NX-OS Software Rol 7.0(3)11.x
N/A
1
$0.00
22
N93-LIC-PAK
N9300 License PAK Expansion
N/A
1
$0.00
23
CON-SAU-N93LPAK
SW APP SUPP + UPGR N9300 License PAK Ex
60 month(s)
1
$0.00
24
N93-LAN1K9
LAN Enterprise License for Nexus 9300 Platform
N/A
1
$0.00
25
QSFP-H40G-CU1M=
40GBASE-CR4 Passive Copper Cable 1m
N/A
4
$0.00
$0.00
26 N3K-C3048TP-1GE
Nexus 3048TP-1GE 1RU 48 x 10/100/1000 and 4 x 10GE ports
N/A
1
$0.00
27
CON-SNTP48TPlGE
SMARTNET 24X7X4 Nexus 304STP-1GE 1RU 481GE410GE ports
60 month(s)
1
$0.00
28
N3K C3064-ACC-KIT
Nexus 3064PQ Accessory Kit
N/A
1
$0.00
29
NU-0048-13AS11(9
Nexus 3048 Base License
N/A
1
$0.00
30
N3K-C3048-FAN
Nexus 3048 Fan Module Port -side Exhaust
N/A
1
$0.00
31
N3KUK9-602U4.1
NX-OS Release 6.0(2)U4(1)
N/A
1
$0.00
32
N2200-PAC-40OW
N2K/N3K AC Power Supply Std airflow (port side exhaust)
N/A
2
$0.00
33
CAB-9K12A-NA
Power Cord 125VAC 13A NEMA 5-15 Plug North America
N/A
2
$0.00
34
SFP-HIOGB-CU1M
10GBASE-CU SFP+ Cable 1 Meter
N/A
2
WOO
35 WS-C296OX-48FPD-L
Catalyst 2960-X 48 GigE PoE 74OW 2 x 10G SFP+ LAN Base
N/A
2
$0.00
36
CON-SNTP-WSC296XL
SMARTNET 24X7X4 Catalyst 2960-X 48 GigE PoE 74OW 2 x 10
60 month(s)
2
$0.00
37
CAB-16AWG-AC
AC Power cord 16AWG
N/A
2
$0.00
38
C296OX STACK
Catalyst 2960-X FlexStack Plus Stacking Module
N/A
2
$0.00
39
CAB-STK E-O.SM
Cisco FlexStack 50cm stacking cable
N/A
2
$0.00
40
SFP-HIOGB-CU1M
10GBASE-CU SFP+ Cable 1 Meter
N/A
2
$0.00
41 WS-C2960X-24PSQ L Catalyst 2960-X 24 GigE PoE 92W (8 ports) 2 x SFP, N/A 1 $0.
2 x 10/100/1000 LAN Base
42 CON-SNTP-WSC224QL SMARTNET 24X7X4 Catalyst 2960-X 24 GigE PoE 92W 60 month(s) 1 $0.
43 CAB-16AWG-AC AC Power cord 16AWG N/A 1 $0.
29
45 C2911-CME-SRST/K9
2911 Voice Bundle w/PVDM3-16 FL-CME-SRST-25 UC Lic FL-
N/A
3
$0.
CUSE10
46
CON-SNTP-2911CMST
SMARTNET 24X7X4 2911 Voice Bundle w/ UC License PAK
60 month(s)
3
$0.
47
MEM-2900-512U2.5G8
512MB to 2.5GS DRAM Upgrade (2GB+512MB) for Cisco 2901-
N/A
3
$0.
2921
48
MEM-CF-256U2GB
256MB to 2GB Compact Flash Upgrade for Cisco 190029003900
N/A
3
$0.
49
PWR-2911-AC
Cisco 2911 AC Power Supply
N/A
3
$0.
50
CAB -AC
AC Power Cord (North America) C13 NEMA 5-15P 2.1m
N/A
3
$0.
51
ISR-CCP-EXP
Cisco Config Pro Express on Router Flash
N/A
3
$0.
52
PI-MSE-PRMO-INSRT
Insert Packout - PI-MSE
N/A
3
$0.
53
FL-CME-SRST-25
Communication Manager Express or SRST - 25 seat license
N/A
3
$0.
54
SL-29-UC-K9
Unified Communication License for Cisco 2901-2951
N/A
3
$0.
55
HWIC-BLANK
Blank faceplate for HWIC slot on Cisco ISR
N/A
3
$0.
56
SL-29-IPB-K9
IP Base License for Cisco 2901-2951
N/A
3
$0.
57
FL-CUBEE-5
Unified Border Element Enterprise License - 5 sessions
N/A
3
$0.
58
SM-S-BLANK
Removable faceplate for SM slot on Cisco 290039004400 ISR
N/A
3
$0.
59
S29UK9-15303M
Cisco 2901-2921 IOS UNIVERSAL
N/A
3
$0.
60
FL-SRST
Cisco Survivable Remote Site Telephony License
N/A
3
$0.
61
FL-CME-SRST-5
Communication Manager Express or SRST - 5 seat license
N/A
3
$0.
62
VWIC3-IMFT-T1/E1
1-Port 3rd Gen Multif1ex Trunk Voice/WAN Int. Card - T1/E1
N/A
3
$0.
63
VIC3-4FXS/DID
Four -Port Voice Interface Card - FXS and DID
N/A
3
$0.
64
VIC2-4FXO
Four -port Voice Interface Card - FXO (Universal)
N/A
3
$0.
65
PVDM3-16U64
PVDM316-channel to 64-channel factory upgrade
N/A
3
$0.
66 ASASS12-FPWR-BUN
ASA 5512-X with FirePOWER Svcs. Chassis and Subs. Bundle
N/A
1
$0.
67
ASA5512-FPWR-K9
ASA 5512-X with FirePOWER Services 6GE AC 3DES/AES SSD
N/A
1
$0.
68
CON-SNTP-Al2FPK9
SMARTNET 24X7X4 ASA 5512-X with FirePOWER Services, 6GE,
60 month(s)
1
$0.
69
SF-FP5.3.1-K9
Cisco FirePOWER Software v5.3.1
N/A
1
$0.
70
ASASS12-CTRL-LIC
Cisco ASASS12 Control License
N/A
1
$0.
71
SF-ASA-X-9.2.248
ASA 9.2.2 Software image for ASA 5500-X Series,5585-X,ASA-SM
N/A
1
$0.
72
ASA5500-SSL-10
ASA 5500 SSL VPN 10 Premium User License
N/A
1
$0.
73
ASA-AC-M-5512
AnyConnect Mobile - ASA 5512-X (req. Essentials or Premium)
N/A
1
$0.
74
CAB -AC
AC Power Cord (North America), C13, NEMA 5-15P, 2.1m
N/A
1
$0.
75
ASA-AC-PH-5512
AnyConnect VPN Phone License - ASA 5512-X (req Premium lic)
N/A
1
$0.
76
ASA-VPN-CLNT-K9
Cisco VPN Client Software (Windows, Solaris, Linux, Mac)
N/A
1
$0.
77
ASA5500-ENCR-K9
ASA 5500 Strong Encryption License (3DES/AES)
N/A
1
$0.
78
ASA5512-MB
ASA 5512 IPS Part Number with which PCB Serial is associated
N/A
1
$0.
79
ASA-ANYCONN-CSD-K!ASA 5500 AnyConnect Client + Cisco Security Desktop Software
N/A
1
$0.
80
ASA5500X-SSD1201NC ASA 5512-X through 5555-X 120GB MLC SED SSD (Ind.)
N/A
1
$0.
81
L-ASA5512-TA=
Cisco ASA5512 FirePOWER IPS and Apps Licenses
N/A
1
$0.
82
L-ASASS12TA-3Y
Cisco ASASS12 FirePOWER IPS 3YR Subscription
36 month(s)
1
$0.
83 FS-VMW-2-SW-K9
Cisco FireSIGHT Management Center (VMWare) for 2 devices
N/A
1
$0.
84
CON-SAU-VMWSW2
SW APP SUPP + UPGR Cisco FireSIGHT Mane
60 month(s)
1
$0.
86 Trade-in Discount
Installation and Configuration Services
Trade-in Discount for Cisco Catalyst 4507r Switch
Proposers Name:
0
0
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0
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City of Tamarac Purchasing and Contracts Division
NON -COLLUSIVE AFFIDAVIT
State of )
County of )
deposes and says that:
1.
)ss.
being first duly sworn,
He/she is the ,
Representative or Agent) of
Offeror that has submitted the attached Proposal;
(Owner, Partner, Officer,
the
2. He/she is fully informed respecting the preparation and contents of the attached Proposal
and of all pertinent circumstances respecting such Proposal;
3. Such Proposal is genuine and is not a collusive or sham Proposal;
4. Neither the said Offeror nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, have in any way colluded,
conspired, connived or agreed, directly or indirectly, with any other Offeror, firm, or
person to submit a collusive or sham Proposal in connection with the Work for which
the attached Proposal has been submitted; or to refrain from bidding in connectionwM
such Work; or have in any manner, directly or indirectly, sought by agreement or
collusion, or communication, or conference with any Offeror, firm, or person to fix the
price or prices in the attached Proposal or of any other Offeror, or to fix any overhead,
profit, or cost elements of the Proposal price or the Proposal price of any other Offeror,
or to secure through any collusion, conspiracy, connivance, or unlawful agreementany
advantage against (Recipient), or any person interested in the proposed Work;
5. The price or prices quoted in the attached Proposal are fair and proper and are not tainted
by any collusion, conspiracy, connivance, or unlawful agreement on the part of the
Offeror or any other of its agents, representatives, owners, employees or parties in
interest, including this affiant.
Signed, sealed and delivered in the presence of:
Witness
Witness
Printed Name
Title
31
City of Tamarac IPurchasing and Contracts Division
ACKNOWLEDGMENT
NON -COLLUSIVE AFFIDAVIT
State of Florida
County of
On this the day of , 20 , before me, the undersigned Notary Public
of the State of Florida, personally appeared
and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they acknowledge
that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
NOTARY PUBLIC, STATE OF FLORIDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
❑ Personally known to me, or
❑ Produced identification:
(Type of Identification Produced)
❑ DID take an oath, or ❑ DID NOT take an oath
C,
I*
I
32
0
0
I*
City of Tamarac Purchasing and Contracts Division
CERTIFICATION
THIS DOCUMENT MUST BE SUBMITTED WITH THE PROPOSAL
We (I), the undersigned, hereby agree to furnish the items)/service(s) described in
the Invitation to Bid. We (I) certify that we(I) have read the entire document, including
the Scope of Work, Additional Requirements, Supplemental Attachments,
Instructions to Proposers, Terms and Conditions, and any addenda issued. We
agree to comply with all of the requirements of the entire Request for Proposals.
Indicate which type of organization below:
INDMDUAL ❑
If "Other", Explain:
Authorized Signature
Typed/Printed Name
Telephone
Fax
PARTNERSHIP R
Email address for above signer (if any)
CORPORATION El
Company Name
Address
City, State, ZIP
Federal Tax ID Number
OTHER El
33
City of Tamarac Purchasing and Contracts Division
OFFEROR'S QUALIFICATION STATEMENT
The undersigned certifies under oath the truth and correctness of all statements and of all
answers to questions made hereinafter:
SUBMITTED TO:
Submitted By:
Name:
Address:
City, State, Zip
Telephone No.
Fax No.
City of Tamarac
Purchasing and Contracts
7525 NW 88th Avenue
Tamarac, Florida 33321
Manager
Check One
R Corporation
El Partnership
El Individual
❑ Other
State the true, exact, correct and complete name of the partnership, corporation, trade or
fictitious name under which you do business and the address of the place of business.
The correct name of the Offeror is:
The address of the principal place of business is:
1. If Offeror is a corporation, answer the following:
a) Date of Incorporation:
b) State of Incorporation:
c) President's name:
d) Vice President's name:
e) Secretary's name:
D Treasurer's name:
g) Name and address of Resident Agent:
0
0
0
34
•
2.
City of Tamarac Purchasing and Contracts Division
If Offeror is an individual or a partnership, answer the following:
h) Date of organization:
i) Name, address and ownership units of all partners:
j) State whether general or limited partnership:
3. If Offeror is other than an individual, corporation or partnership, describe the organization
and give the name and address of principals:
4. If Offeror is operating under a fictitious name, submit evidence of compliance with the
Florida Fictitious Name Statute.
5. How many years has your organization been in business under its present business
name?
• a) Under what other former names has your organization operate
0
6. Have you ever failed to complete any work awarded to you? If so, state when, where and
why:
7. State the names, telephone numbers and last known addresses of three (3) owners,
individuals or representatives of owners with the most knowledge of work which you
have performed and to which you refer (government owners are preferred as
references).
Name
Address
Telephone
8. List the pertinent experience of the key individuals of your organization (continue on insert
sheet, if necessary).
35
City of Tamarac Purchasing and Contracts Division
9. State the name of the individual who will have personal supervision of the work:
10. State the names and addresses of all businesses and/or individuals who own an interest
of more than five percent (5%) of the Offeror's business and indicate the percentage
owned of each such business and/or individual:
11. State the names, addresses and the type of business of all firms that are partially or wholly
owned by Offeror:
12. Bank References:
I
Bank Address Telephone
--- - 0
13. Attach a financial statement including Proposer's latest balance sheet and income
statement showing the following items:
a) Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes
receivable, accrued income, deposits, materials, real estate, stocks and bonds,
equipment, furniture and fixtures, inventory and prepaid expenses):
b) Net Fixed Assets
c) Other Assets
d) Current Liabilities (e.g., accounts payable, notes payable, accrued expenses,
provision for income taxes, advances, accrued salaries, real estate
encumbrances and accrued payroll taxes).
e) Other Liabilities (e.g., capital, capital stock, authorized and outstanding shares
par values, earned surplus, and retained earnings).
14. State the name of the firm preparing the financial statement and date thereof:
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City of Tamarac Purchasing and Contracts Division
15. Is this financial statement for the identical organization named on page one?
❑ YES
D NO
16. If not, explain the relationship and financial responsibility of the organization whose
financial statement is provided (e.g., parent -subsidiary).
37
City of Tamarac Purchasing and Contracts Division
The Offeror acknowledges and understands that the information contained in response tothis
Qualification Statement shall be relied upon by owner in awarding the contract and such
information is warranted by Offeror to be true. The discovery of any omission or
misstatement that materially affects the Offeror's qualifications to perform under the contract
shall cause the owner to reject the proposal, and if after the award, to cancel and terminate
the award and/or contract.
Signature
State of
County of
On this the
ACKNOWLEDGEMENT
OFFEROR'S QUALIFICATION STATEMENT
day of , 20 , before me,
the undersigned Notary Public of the State of Florida, personally appeared
and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they acknowledgethat
he/she/they executed it.
WITNESS my hand and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
mf
NOTARY PUBLIC, STATE OF FLORIDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
❑ Personally known to me, or
❑ Produced identification:
(Type of Identification Produced)
❑ DID take an oath, or
❑ DID NOT take an oath
0
Is
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City of Tamarac Purchasing and Contracts Division
REFERENCES
Please list government agencies and/or private firms with whom you have done
business during the last five years:
Your Company Name
Address
City State Zip
Phone/Fax
E-mail
Agency/Firm Name:
Address
City State Zip
P hone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
P hone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
0
39
City of Tamarac Purchasing and Contracts Division
VENDOR DRUG -FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug -free workplace in accordance with Section 287.087,
Florida Statutes. This requirement affects all public entities of the State and becomes
effective January 1, 1991. The special condition is as follows:
IDENTICAL TIE PROPOSALS - Preference may be given to businesses with drug -
free workplace programs. Whenever two or more proposals that are equal with
respect to price, quality, and service are received by the State or by any political
subdivision for the procurement of commodities or contractual services, a bid
received from a business that certifies that it has implemented a drug -free workplace
program shall be given preference in the award process. Established procedures for
processing tie proposals will be followed if none of the tied vendors have a drug -free
workplace program. In order to have a drug -free workplace program, a business
shall:
17. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition.
18. Inform employees about the dangers of drug abuse in the workplace, the business's policy
of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penalties that may be imposed upon employees
for drug abuse violations.
19. Give each employee engaged in providing the commodities or contractual services that
are under bid a copy of the statement specified in subsection (1).
20. In the statement specified in subsection (1), notify the employees that, as a condition of
working on the commodities or contractual services that are under bid, the employee will
abide by the terms of the statement and will notify the employer of any conviction of, or
plea of guilty or nolo contendere to, any violation of chapter 893 or of any controlled
substance law of the United States or any state, for a violation occurring in the workplace
no later that five (5) days after each conviction.
21. Impose a section on, or require the satisfactory participation in a drug abuse assistanceor
rehabilitation program if such is available in the employee's community, by any employee
who is so convicted.
22. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section. As the person authorized to sign the statement, I certify
that this form complies fully with the above requirements.
Authorized Signature Company Name
40
0
A
0
City of Tamarac Purchasing and Contracts Division
CERTIFIED RESOLUTION
I, (Name), the duly elected Secretary of
(Corporate Title), a corporation organized and existing under the laws of the
State of , do hereby certify that the following Resolution was
unanimously adopted and passed by a quorum of the Board of Directors of the said corporation at a
meeting held in accordance with law and the by-laws of the said corporation.
"IT IS HEREBY RESOLVED THAT I (Name)", the duly elected
(Title of Officer)
of
(Corporate Title) be and is hereby authorized to execute and
submit a Bid and/or Bid Bond, if such bond is required, to the City of Tamarac and such other
instruments in writing as may be necessary on behalf of the said corporation; and that the Bid,
Bid Bond, and other such instruments signed by him/her shall be binding upon the said corporation as its
own acts and deeds. The secretary shall certify the names and signatures of those authorized to act by
the foregoing resolution.
The City of Tamarac shall be fully protected in relying upon such certification of the secretary and shall be
indemnified and saved harmless from any and all claims, demands, expenses, loss or damage resulting
from or growing out of honoring, the signature of any person so certified or for refusing to honor any
signature not so certified.
I further certify that the above resolution is in force and effect and has not been revised, revoked or
rescinded.
• I further certify that the following are the name, titles and official signatures of those persons authorizedto
act by the foregoing resolution.
NAME
TITLE
Given under my hand and the Seal of the said corporation this
(SEAL) By:
NOTE:
day of
SIGNATURE
, 20
Secretary
Corporate Title
The above is a suggested form of the type of Corporate Resolution desired. Such form need not be
followed explicitly, but the Certified Resolution submitted must clearly show to the satisfaction of the City
• of Tamarac that the person signing the Bid and Bid Bond for the corporation has been properly
41
City of Tamarac Purchasing and Contracts Division
empowered by the corporation to do so in its behalf
2
L-1
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City or Tamarac Purchasing and Contracts Division
SAMPLE FORM AGREEMENT
BETWEEN THE CITY OF TAMARAC
THIS AGREEMENT is made and entered into this day of ,
20 , by and between the City of Tamarac, a municipal corporation with principal
offices located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "City") and , a
corporation with principal offices located at (the "Consultant") to provide
for
Now therefore, in consideration of the mutual covenants hereinafter set forth, the City
and Consultant agree as follows:
1) The Contract Documents
The contract documents shall consist of this Agreement, Document No
including all conditions therein, (including any General Terms and Conditions, Supplementary
Conditions, Statement of Work or any other provisions contained within the document), any
and all addenda, Proposal executed and submitted by the Consultant, specifications, bond(s),
(if applicable), and insurance certificate(s), the City Resolution awarding the project, and all
modifications issued after execution of this Agreement. These documents form the
Agreement, and all are as fully a part of the Agreement as if attached to this Agreement or
repeated therein. In the event of a conflict between this document and any other contract
documents, this Agreement shall prevail.
2) The Work
2.1. The Consultant shall perform all work for the City required by the contract
documents as set forth below:
2.1.1 Consultant shall furnish all labor, materials, and equipment necessaryto
2.1.2 Consultant shall
2.1.3 Consultant shall supervise the work force to ensure that all workers
conduct themselves and perform their work in a safe and professional
manner. Consultant shall comply with all OSHA safety rules and
regulations in the operation of equipment and in the performance of the
work. Consultant shall at all times have a competent field supervisor on
the job site to enforce these policies and procedures at the Consultant's
expense.
2.1.4 Consultant shall provide the City with seventy-two (72) hours written
notice prior to the beginning of work under this Agreement and prior to
any schedule change with the exception of changes caused by
43
City of Tamarac Purchasing and Contracts Division
inclement weather.
2.1.5 Consultant shall comply with any and all Federal, State, and local laws
and regulations now in effect, or hereinafter enacted during the term of
this Agreement, which are applicable to the Consultant, its employees,
agents or sub -consultants, if any, with respect to the work and services
described herein.
3) Insurance
3.1. Consultant shall obtain at Consultant's expense all necessary insurance in
such form and amount as specified in the original bid or proposal document or
as required by the City's Risk and Safety Manager before beginning work under
this Agreement including, but not limited to, Workers' Compensation,
Commercial General Liability, and all other insurance as required by the City,
including Professional Liability when appropriate. Consultant shall maintain
such insurance in full force and effect during the life of this Agreement.
Consultant shall provide to the City's Risk and Safety Manager certificates of all
insurances required under this section prior to beginning any work under this
Agreement. The Consultant will ensure that all subcontractors comply with the
above guidelines and will retain all necessary insurance in force throughout the
term of this agreement.
3.2. Consultant shall indemnify and hold the City harmless for any damages
resulting from failure of the Consultant to take out and maintain such insurance.
Consultant's Liability Insurance policies shall be endorsed to add the Cityasan
additional insured. Consultant shall be responsible for payment of all
deductibles and self-insurance retentions on Consultant's Liability Insurance
policies.
4) Schedule
The work to be performed under this Agreement shall be commenced after City
execution of this Agreement. The work shall be completed no later than
5) Contract Sum
The Contract Sum for the above work is Dollars and
6) Payments
, 20
cents ( ).
The City shall pay in full the Contract Sum to the Consultant upon completion of the
work listed in Paragraph 2 of this Agreement unless the parties agree otherwise. The
City shall pay the Consultant for work performed subject to the specifications of the job
and subject to any additions and deductions by subsequent change order provided in
the contract documents. All payments shall be governed by the Local Government
Prompt Payment Act, F.S., Part VII, Chapter 218.
44
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City of Tamarac Purchasing and Contracts Division
7) Indemnification
7.1. GENERAL INDEMNIFICATION: Consultant shall, in addition to any other
obligation to indemnify the City and to the fullest extent permitted by law,
protect, defend, indemnify and hold harmless the City, their agents, elected
officials and employees from and against all claims, actions, liabilities, losses
(including economic losses), costs arising out of any actual or alleged: a).
Bodily injury, sickness, disease or death, or injury to or destruction of tangible
property including the loss of use resulting therefrom, or any other damage or
loss arising out of or resulting, or claimed to have resulted in whole or in part
from any actual or alleged act or omission of the Consultant, any sub -
Consultant, anyone directly or indirectly employed by any of them, or anyonefor
whose acts any of them may be liable in the performance of the Work; or b).
violation of law, statute, ordinance, governmental administration order, rule,
regulation, or infringement of patent rights by Consultant in the performance of
the Work; or c). liens, claims or actions made by the Consultant or any sub -
consultant under workers compensation acts; disability benefit acts, other
employee benefit acts or any statutory bar. Any cost of expenses, including
attorney's fees, incurred by the City to enforce this agreement shall be borneby
the Consultant.
7.2. Upon completion of all Services, obligations and duties provided for in this
Agreement, or in the event of termination of this Agreement for any reason, the
terms and conditions of this Article shall survive indefinitely.
7.3. The Consultant shall pay all claims, losses, liens, settlements or judgments of
any nature whatsoever in connection with the foregoing indemnifications
including, but not limited to, reasonable attorney's fees (including appellate
attorney's fees) and costs.
7.4. The City and Consultant recognize that various provisions of this Agreement,
including but not limited to this Section, provide for indemnification by the
Consultant and requires a specific consideration be given there for. The
Parties therefore agree that the sum of Ten Dollars and 00/100 ($10-00),
receipt of which is hereby acknowledged, is the specific consideration for such
indemnities, and the providing of such indemnities is deemed to be part of the
specifications with respect to the services to be provided by Consultant.
Furthermore, the City and Consultant understand and agree that the covenants
and representations relating to this indemnification provision shall serve the
term of this Agreement and continue in full force and effect as to the City's and
the Consultant's responsibility to indemnify.
7.5 City reserves the right to select its own legal counsel to conduct any defense in
any such proceeding and all costs and fees associated therewith shall be the
responsibility of Consultant under the indemnification agreement. Nothing
contained herein is intended nor shall it be construed to waive City's rights and
immunities under the common law or Florida Statute 768.28 as amended from
time to time.
45
City of Tamarac Purchasing and Contracts Division
8) Non -Discrimination & Equal Opportunity Employment
During the performance of the Contract, the Contractor and its sub -contractors shall
not discriminate against any employee or applicant for employment because of race, color,
sex including pregnancy, religion, age, national origin, marital status, political affiliation, familial
status, sexual orientation, gender identity and expression, or disability if qualified. The
Contractor will take affirmative action to ensure that employees and those of its sub-
contractors are treated during employment, without regard to their race, color, sex including
pregnancy, religion, age, national origin, marital status, political affiliation, familial status,
sexual orientation, gender identity or expression, or disability if qualified. Such actions must
include, but not be limited to, the following: employment, promotion; demotion or transfer;
recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The Contractor and its
sub -contractors shall agree to post in conspicuous places, available to its employees and
applicants for employment, notices to be provided by the contracting officer setting forth the
provisions of this nondiscrimination clause. The Contractor further agrees that he/she will
ensure that all sub -contractors, if any, will be made aware of and will comply with this
nondiscrimination clause.
9) Independent Contractor
This Agreement does not create an employee/employer relationship between the
Parties. It is the intent of the Parties that the Consultant is an independent contractor under
this Agreement and not the City's employee for any purposes, including but not limited to, the
application of the Fair Labor Standards Act minimum wage and overtime payments, Federal
Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the
provisions of the Internal Revenue Code, the State Worker's Compensation Act, and theme
Unemployment Insurance law. The Consultant shall retain sole and absolute discretion in the
judgment of the manner and means of carrying out Consultant's activities and responsibilities
hereunder provided, further that administrative procedures applicable to services rendered
under this Agreement shall be those of Consultant, which policies of Consultant shall not
conflict with City, State, or United States policies, rules or regulations relating to the use of
Consultant's funds provided for herein. The Consultant agrees that it is a separate and
independent enterprise from the City, that it had full opportunity to find other business, that it
has made its own investment in its business, and that it will utilize a high level of skill
necessary to perform the work. This Agreement shall not be construed as creating any joint
employment relationship between the Consultant and the City and the City will not be liable for
any obligation incurred by Consultant, including but not limited to unpaid minimum wages
and/or overtime premiums.
10) Assignment and Subcontracting
Consultant shall not transfer or assign the performance required by this Agreement
without the prior consent of the City. This Agreement, or any portion thereof, shall not be
subcontracted without the prior written consent of the city.
11) Notice
Whenever either party desires or is required under this Agreement to give notice toany
0
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0
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City of Tamarac Purchasing and Contracts Division
other party, it must be given by written notice either delivered in person, sent by U.S. Certified
Mail, U.S. Express Mail, air or ground courier services, or by messenger service, as follows:
CITY
City Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321
With a copy to City Attorney at the following address:
Goren, Cherof, Doody & Ezrol, P.A.
3099 East Commercial Blvd., Suite 200
Fort Lauderdale, FL 33308
CONSULTANT
12) Termination
• 12.1 Termination for Convenience: This Agreement may be terminated by the
City for convenience, upon seven (7) days of written notice by the City to the
Consultant for such termination in which event the Consultant shall be paid its
compensation for services performed to termination date, including services
reasonably related to termination. In the event that the Consultant abandaislhis
Agreement or causes it to be terminated, Consultant shall indemnify the city
against loss pertaining to this termination.
0
12.2 Default by Consultant: In addition to all other remedies available to the City,
this Agreement shall be subject to cancellation by the City for cause, should the
Consultant neglect or fail to perform or observe any of the terms, provisions,
conditions, or requirements herein contained, if such neglect or failure shall
continue for a period of thirty (30) days after receipt by Consultant of written
notice of such neglect or failure.
13) Public Records
13.1 The City of Tamarac is a public agency subject to Chapter 119, Florida
Statutes. The Contractor shall comply with Florida's Public Records Law.
Specifically, the Contractor shall:
13.1.1 Keep and maintain public records that ordinarily and necessarily would
be required by the City in order to perform the service;
47
City of Tamarac IPurchasing and Contracts Division
13.1.2 Provide the public with access to such public records on the same
terms and conditions that the City would provide the records and at a
cost that does not exceed that provided in chapter 119, Fla. Stat., or as
otherwise provided by law;
13.1.3 Ensure that public records that are exempt or that are confidential and
exempt from public record requirements are not disclosed except as
authorized by law; and
13.1.4 Meet all requirements for retaining public records and transfer to the
City, at no cost, all public records in possession of the contractor upon
termination of the contract and destroy any duplicate public records that
are exempt or confidential and exempt. All records stored electronically
must be provided to the City in a format that is compatible with the
information technology systems of the agency.
13.2 The failure of Contractor to comply with the provisions set forth in this Article
shall constitute a Default and Breach of this Agreement and the City shall
enforce the Default in accordance with the provisions set forth in Article 12
"Termination" herein.
14) Uncontrollable Forces
14.1 Neither the City nor Consultant shall be considered to be in default of this
Agreement if delays in or failure of performance shall be due to Uncontrollable
Forces, the effect of which, by the exercise of reasonable diligence, the non-
performing party could not avoid. The term "Uncontrollable Forces" shall mean
any event which results in the prevention or delay of performance by a party of
its obligations under this Agreement and which is beyond the reasonable
control of the nonperforming party. It includes, but is not limited to fire, flood,
earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage,
and governmental actions.
14.2 Neither party shall, however, be excused from performance if nonperformance
is due to forces, which are preventable, removable, or remediable, and which
the nonperforming party could have, with the exercise of reasonable diligence,
prevented, removed, or remedied with reasonable dispatch. The nonperforming
party shall, within a reasonable time of being prevented or delayed from
performance by an uncontrollable force, give written notice to the other party
describing the circumstances and uncontrollable forces preventing continued
performance of the obligations of this Agreement.
15) Agreement Subject to Funding
CI
This agreement shall remain in full force and effect only as long as the expenditures •
48
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City of Tamarac Purchasing and Contracts Division
provided for in the Agreement have been appropriated by the City Commission of the
City of Tamarac in the annual budget for each fiscal year of this Agreement, and is
subject to termination based on lack of funding.
16) Venue
This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement is fixed in
Broward County, Florida.
17) Signatory Authority
The Consultant shall provide the City with copies of requisite documentation
evidencing that the signatory for Consultant has the authority to enter into this
Agreement.
18) Severability; Waiver of Provisions
Any provision in this Agreement that is prohibited or unenforceable in any jurisdiction
shall, as to such jurisdiction, be ineffective to the extent of such prohibition or
unenforceability without invalidating the remaining provisions hereof or affecting the
validity or enforceability of such provisions in any other jurisdiction. The non-
enforcement of any provision by either party shall not constitute a waiver of that
provision nor shall it affect the enforceability of that provision or of the remainder of this
Agreement.
19) Merger; Amendment
This Agreement constitutes the entire Agreement between the Consultant and theCityy,
and negotiations and oral understandings between the parties are merged herein. This
Agreement can be supplemented and/or amended only by a written document
executed by both the Consultant and the City.
20) No Construction Against Drafting Party
Each party to this Agreement expressly recognizes that this Agreement results from
the negotiation process in which each party was represented by counsel and
contributed to the drafting of this Agreement. Given this fact, no legal or other
presumptions against the party drafting this Agreement concerning its construction,
interpretation or otherwise accrue to the benefit of any party to the Agreement, and
each party expressly waives the right to assert such a presumption in any proceedings
or disputes connected with, arising out of, or involving this Agreement.
21) Budgetary Constraints
In the event the City is required to reduce contract costs due to budgetary constraints,
all services specified in this document may be subject to a permanent or temporary
reduction in budget. In such an event, the total cost for the affected service shall be
49
City of Tamarac Purchasing and Contracts Division
reduced as required. The Contractor shall also be provided with a minimum 30-day
notice prior to any such reduction in budget.
Remainder of Page Intentionally Blank
50
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City of Tamarac Purchasing and Contracts Division
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the
respective dates under each signature. CITY OF TAMARAC, signing by and through its
Mayor and City Manager, and CONSULTANT, signing by and through its , duly
authorized to execute same.
ATTEST:
Patricia A. Teufel, CIVIC
City Clerk
Date
ATTEST:
(Corporate Secretary)
Type/Print Name of Corporate Secy.
(CORPORATE SEAL)
CITY OF TAMARAC
Harry Dressler, Mayor
Date
Michael C. Cernech, City Manager
Date:
Approved as to form and legal sufficiency:
City Attorney
Company Name
Signature of President/Owner
Type/Print Name of President/Owner
Date
51
City of Tamarac Purchasing and Contracts Division
CORPORATE ACKNOWLEDGEMENT
STATE OF
:SS
COUNTY OF
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
, of ,
0
Corporation, to me known to be the person(s) described in and
who executed the foregoing instrument and acknowledged before me that he/she executed
the same.
WITNESS my hand and official seal this _ day of 120
Signature of Notary Public
State of Florida at Large
Print, Type or Stamp
Name of Notary Public
EJ Personally known to me or
1:1 Produced Identification
Type of I.D. Produced
El DID take an oath, or
F-1 DID NOT take an
oath.
52
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CITY OF TAMARAC
PURCHASING AND CONTRACTS DIVISION
7525 NW 88T" AVENUE
TAMARAC, FL 33321
"Committed to Excellence... Always"
ADDENDUM NO. 1
RFP NO.15-15R
CISCO NETWORK INFRASTRUCTURE REPLACEMENT
DATE OF ADDENDUM: MARCH 26, 2015
TO ALL PROSPECTIVE PROPOSERS:
The following clarifications, changes, additions and/or deletions are hereby made part of
the Contract Documents for RFP No. 15-15R.
1. Q: Will you accept products other than Cisco?
A: Responses should include pricing for equipment and service specified in the
RFP.
2. Q: Please advise if RFP #15-15R is for the purchase of equipment only or if
installation /configuration services are also required.
A: Both installation and configuration services are to be provided as well. Per
Section V — Statement of Work — , g - Services to be Provided — , (5), the selected
vendor is to be onsite after hours, on a weekend (as scheduled by the City), to
physically remove the old switches and routers, and to physically install the new
switches and routers. City IT Staff will also be present, and will assist with the physical
installation/removal as well.
Please return and/or acknowledge this Addendum
2— by 2:00 PM local time to Tamarac City Hall,
33321.
NAME OF PROPOSER:
No.1 with your bid submittal due April 7
RM 108, 7525 NW 88 Ave., Tamarac, FL
7525 NW 88th Avenue ■ Tamarac, Florida 33321-2401 ■ (954) 597-3570 ■ Fax (954) 597-3565 ■ vwwv.tamarac.org
Equal Opportunity Employer
0
I
40
CITY OF TAMARAC
PURCHASING AND CONTRACTS DIVISION
7525 NW 88T" AVENUE
TAMARAC, FL 33321
"Committed to Excellence... Always"
ADDENDUM NO. 2
RFP NO.15-15R
CISCO NETWORK INFRASTRUCTURE REPLACEMENT
DATE OF ADDENDUM: APRIL 1, 2015
TO ALL PROSPECTIVE PROPOSERS:
The following clarifications, changes, additions and/or deletions are hereby made part of
the Contract Documents for RFP No. 15-15R.
1) Q: Will the RFP response include quotes for copper patch cabling to connect
devices to the LAN switching infrastructure
A: Cabling to be provided by the respondents has been specified in the RFP. For
example, cabling such as the 1 Meter 40GBASE-CR4 Passive Copper Cables, 1
Meter 10GBASE-CU SFP+ Cables and the 7 Meter 10GBASE-CU SFP+ Cables
has been listed within the RFP and also on Exhibit 2 — Proposal Price Sheet.
Any additional cables outside of those already listed in the RFP or on Exhibit 2 will
be provided by the City of Tamarac.
2) Q: Should the RFP response include travel and expense for the installation.
A: Yes. Please include any and all travel related expenses (or other related
expenses) as part of your response in Exhibit 2 — Proposal Price Sheet under the
section Installation and Configuration Services.
3) Q: Is a full blown Project Plan required or just a high level sequence of
events?
A: This is to be considered a project; however, a full blown project plan is
unnecessary. Our expectation is, however, that the selected vendor as well as our
IT staff will participate in conference calls throughout the course of the project to
7525 NW 88th Avenue ■ Tamarac, Florida 33321-2401 ■ (954) 597-3570 ■ Fax (954) 597-3565 ■ www.tamarac.org
Equal Opportunity Employer
discuss the project goals, timeline, steps, implementation plan, etc... in order to
plan accordingly for the switch, router and firewall replacements.
4) Q: Are there dates in mind that need to be considered? 2 month project? 6
month project? Constraints? Drop Dead Dates?
A: Ideally, barring unforeseen delays or other issues and irrespective of lead times
for Cisco equipment orders, we would like to have the project completed within two
(2) months of Award by the City Commission, meaning by the end of June or mid
July 2015. This is not a 6 month project. We do not have constraints or drop dead
dates; however, this project must be completed before the City is able to move
forward with other projects. All things considered, we would like to move forward
with the project as quickly as possible.
5) Q: Can you provide a BOM of what is already owned/currently installed in
environment?
A: The City of Tamarac's network currently extents to eighteen (18) physical
locations. Most locations are connected by a high speed fiber network. Other
remote locations are connected via wireless connection. The majority of network
equipment was purchased in 2005 and are Cisco Catalyst 3560 switches.
The current Network Operations Center Switching Infrastructure (which will be
replaced) includes a Cisco Catalyst 4507r switch and add additional Cisco Catalyst
3560 switches. These will be replaced by the Cisco Nexus 9372PX switches, Cisco
Nexus 3048TP-1 GE switch, and Cisco Catalyst 2960-X switches.
The current Telephony Infrastructure (which will be replaced) at the Network
Operations Center and City Hall includes Cisco 2821 routers. At the Community
Center, there is a Cisco 2801 router. These will be replaced by the Cisco 2911
Integrated Services Router (ISR).
The current Security Infrastructure (which will be replaced) at the Network
Operations Center includes a Cisco ASA5510 firewall. This will be replaced by the
Cisco ASA 5512-X firewall.
Full details, network diagram and current configuration files will be provided to the
selected vendor.
6) Q: What are the Locations for installation?
A: IT/Utilities Building
10101 State Street
Tamarac, FL 33321
City Hall
I*
0
0
L-1
I*
0
7525 NW 88t" Avenue
Tamarac, FL 33321
Community Center
8601 W. Commercial Blvd.
Tamarac, FL 33321
7) Q: What is the timeframe required for installation (during business hours,
weekend, etc.)?
A: Per Section (B) — Services to be Provided,
(5), "As
this is a
production
environment,
configuration
shall
be completed
prior
to
cutover.
The
cutover
will
scheduled after hours on a weekend."
8) Q: Are there any special instructions for installation?
A: As of this moment, all known installation instructions/information has been
provided in the RFP. Should any further information or installation instructions
arise, the information will be provided to the selected vendor as soon as possible.
9) Q: Do you
awarded?
need financial Documents attached to bid response or when
A: Any required documents should accompany the bid response.
10) Q: Do you need proof of Liability Insurance attached to bid response or
when awarded?
A: A sample certificate of insurance should accompany your submission. The City
does not need to be shown as additionally insured or as the certificate holder on this
sample. If awarded, you will be required to submit a certificate of insurance meeting
all of the requirements outlined in the RFP before any work may begin.
11) Q; When must a site visit be made?
A: A site visit is not required prior to award/selection. After vendor selection, an in -
person project kickoff meeting is desired, and thereafter a site visit will only be
required for the date/time of actual installation.
Please return and/or acknowledge this Addendu
2015 by 2:00 PM local time to Tamarac City Hall,
33321.
NAME OF PROPOSER:
m No.1 with your bid submittal due April 7
RM 108, 7525 NW 88 Ave., Tamarac, FL
0
......................................................................................................................................................................................................._.. City of
on
......................_._..............._..........._.....................................,...._....._.................................................................................,............................_..........................................................._............_......__. ,............ _ ...._,_...._.............
AGREEMENT
BETWEEN THE CITY OF TAMARAC
AND
AIP US, LLC
THIS AGREEMENT is made and entered into this day of
20 by and between the City of Tamarac, a municipal corporation Wdh principal
offices located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "City") and AIP US,
LLC, a Florida Foreign limited liability corporation with principal offices located at
2001 Route 46, Waterview Plaza, Suite 310, Parsippany, NJ 07054 (the
"Contractor") to provide for replacement of the City's Cisco Network Core Switching
Infrastructure, Cisco Telephony Core Routing Infrastructure and Cisco Security
Infrastructure including related installation and configuration services.
Now therefore, in consideration of the mutual covenants hereinafter set forth, the
City and Contractor agree as follows:
1) The Contract Documents
The contract documents shall consist of this Agreement, Request for Proposal
Document No. 15-15R issued by the City on March 18, 2015 including all conditions
therein, (including any General Terms and Conditions, Supplementary Conditions,
Statement of Work, or any other provisions contained within the document), any and all
addenda, Proposal executed and submitted by the Contractor dated April 7, 2015
including specifications, bond(s), (if applicable), and insurance certificate(s), the City
Resolution awarding the project, and all modifications issued after execution of this
Agreement, These documents form the Agreement, and all are as fully a part of the
Agreement as if attached to this Agreement or repeated therein. In the event of a conflict
between this document and any other contract documents, this Agreement shall prevail
followed sequentially by the Request for Proposal Document No. 15-15R issued by the City
on March 18, 2015, and the Contractor's Proposal dated April 7, 2015.
2) The Work
2.1. The Contractor shall perform all work for the City required by the contract
documents as set forth below:
2.1.1 Contractor shall furnish all labor, materials, and equipment necessary
to replace the City's Cisco Network Core Switching Infrastructure,
Cisco Telephony Core Routing Infrastructure and Cisco Security
Infrastructure including related installation and configuration services.
2.1.2 Contractor shall provide Cisco switches, licensing, SMARTnet,
components and cabling, as specified below. Cost break down is
to be included in proposal.
1
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2.1.3 Contractor shall supervise the work force to ensure that all workers
conduct themselves and perform their work in a safe and professional
manner. Contractor shall comply with all OSHA safety rules and
regulations in the operation of equipment and in the performance of
the work. Contractor shall at all times have a competent field
supervisor on the job site to enforce these policies and procedures at
the Contractor's expense.
2.1.4 Contractor shall provide the City with seventy-two (72) hours written
notice prior to the beginning of work under this Agreement and prior to
any schedule change with the exception of changes caused by
inclement weather.
2.1.5 Contractor shall comply with any and all Federal, State, and local laws
and regulations now in effect, or hereinafter enacted during the term
of this Agreement, which are applicable to the Contractor, its
employees, agents or sub -Contractors, if any, with respect to the work
and services described herein.
3) Insurance
3.1. Contractor shall obtain at Contractor's expense all necessary insurance in
such form and amount as specified in the original bid or proposal document
or as required by the City's Risk and Safety Manager before beginning work
under this Agreement including, but not limited to, Workers' Compensation,
Commercial General Liability, and all other insurance as required by the City,
including Professional Liability when appropriate. Contractor shall maintain
such insurance in full force and effect during the life of this Agreement.
Contractor shall provide to the City's Risk and Safety Manager certificates of
all insurances required under this section prior to beginning any work under
this Agreement. The Contractor will ensure that all subcontractors comply
with the above guidelines and will retain all necessary insurance in force
throughout the term of this agreement.
3.2. Contractor shall indemnify and hold the City harmless for any damages
resulting from failure of the Contractor to take out and maintain such
insurance. Contractor's Liability Insurance policies shall be endorsed to add
the City as an additional insured. Contractor shall be responsible for
payment of all deductibles and self-insurance retentions on Contractor's
Liability Insurance policies.
4) Schedule
The work to be performed under this Agreement shall be commenced after City
execution of this Agreement. The work shall be completed no later than Seven (7) Days
after contractor begins work on -site.
2
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5) Contract Sum
The Contract Sum for the above work shall not exceed One Hundred Three
Thousand Nine Hundred Ninety -Four Dollars and Seventy- Six Cents ($103,994.76) as well
as a Trade-in Allowance of Five Thousand Nine Hundred Ninety -Seven Dollars and Five
Cents ($5,997.05) for a net total after Trade-in of Ninety -Seven Thousand Nine Hundred
Ninety -Seven Dollars and Seventy -One cents ($97,997.71).
6) Payments
The City shall pay in full the Contract Sum to the Contractor upon completion of the
work listed in Paragraph 2 of this Agreement unless the parties agree otherwise.
The City shall pay the Contractor for work performed subject to the specifications of
the job and subject to any additions and deductions by subsequent change order
provided in the contract documents. All payments shall be governed by the Local
Government Prompt Payment Act, F.S., Part VII, Chapter 218.
7) Indemnification
7.1. GENERAL INDEMNIFICATION: Contractor shall, in addition to any other
obligation to indemnify the City and to the fullest extent permitted by law,
protect, defend, indemnify and hold harmless the City, their agents, elected
officials and employees from and against all claims, actions, liabilities, losses
(including economic losses), costs arising out of any actual or alleged: a).
Bodily injury, sickness, disease or death, or injury to or destruction of tangible
property including the loss of use resulting therefrom, or any other damage
or loss arising out of or resulting, or claimed to have resulted in whole or in
part from any actual or alleged act or omission of the Contractor, any sub -
Contractor, anyone directly or indirectly employed by any of them, or anyone
for whose acts any of them may be liable in the performance of the Work; or
b). violation of law, statute, ordinance, governmental administration order,
rule, regulation, or infringement of patent rights by Contractor in the
performance of the Work; or c). liens, claims or actions made by the
Contractor or any sub -Contractor under workers compensation acts;
disability benefit acts, other employee benefit acts or any statutory bar. Any
cost of expenses, including attorney's fees, incurred by the City to enforce
this agreement shall be borne by the Contractor.
7.2. Upon completion of all Services, obligations and duties provided for in this
Agreement, or in the event of termination of this Agreement for any reason,
the terms and conditions of this Article shall survive indefinitely.
7.3. The Contractor shall pay all claims, losses, liens, settlements or judgments of
any nature whatsoever in connection with the foregoing indemnifications
including, but not limited to, reasonable attorney's fees (including appellate
attorney's fees) and costs.
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_.......................................................!�ity of Tamarac 1PMr111k1Md1J=[iQ� Air....��r.��:�...c:w Div%:...........
7.4. The City and Contractor recognize that various provisions of this Agreement,
including but not limited to this Section, provide for indemnification by the
Contractor and requires a specific consideration be given there for. The
Parties therefore agree that the sum of Ten Dollars and 00/100 ($10-00),
receipt of which is hereby acknowledged, is the specific consideration for such
indemnities, and the providing of such indemnities is deemed to be part of the
specifications with respect to the services to be provided by Contractor.
Furthermore, the City and Contractor understand and agree that the covenants
and representations relating to this indemnification provision shall serve the
term of this Agreement and continue in full force and effect as to the City's and
the Contractor's responsibility to indemnify.
7.5 City reserves the right to select its own legal counsel to conduct any defense in
any such proceeding and all costs and fees associated therewith shall be the
responsibility of Contractor under the indemnification agreement. Nothing
contained herein is intended nor shall it be construed to waive City's rights and
immunities under the common law or Florida Statute 768.28 as amended from
time to time.
8) Non -Discrimination &Equal Opportunity Employment
During the performance of the Contract, the Contractor and its sub -contractors
shall not discriminate against any employee or applicant for employment because of race,
color, sex including pregnancy, religion, age, national origin, marital status, political
affiliation, familial status, sexual orientation, gender identity and expression, or disability if
qualified. The Contractor will take affirmative action to ensure that employees and those of
its sub -contractors are treated during employment, without regard to their race, color, sex
including pregnancy, religion, age, national origin, marital status, political affiliation, familial
status, sexual orientation, gender identity or expression, or disability if qualified. Such
actions must include, but not be limited to, the following: employment, promotion;
demotion or transfer; recruitment or recruitment advertising, layoff or termination; rates of
pay or other forms of compensation; and selection for training, including apprenticeship.
The Contractor and its sub -contractors shall agree to post in conspicuous places, available
to its employees and applicants for employment, notices to be provided by the contracting
officer setting forth the provisions of this nondiscrimination clause. The Contractor further
agrees that he/she will ensure that all sub -contractors, if any, will be made aware of and
will comply with this nondiscrimination clause.
9) Independent Contractor
This Agreement does not create an employee/employer relationship between the
Parties. It is the intent of the Parties that the Contractor is an independent contractor under
this Agreement and not the City's employee for any purposes, including but not limited to,
the application of the Fair Labor Standards Act minimum wage and overtime payments,
Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment
Tax Act, the provisions of the Internal Revenue Code, the State Worker's Compensation
Act, and the State Unemployment Insurance law. The Contractor shall retain sole and
absolute discretion in the judgment of the manner and means of carrying out Contractor's
M
............._...................................................���;�����..r���_ �_ .._..�vi�.��.��Cif of Tamarac . ....... ....
..........................................................._._........................................................................_..........._.._. _..........................._.......
activities and responsibilities hereunder provided, further that administrative procedures
applicable to services rendered under this Agreement shall be those of Contractor, which
policies of Contractor shall not conflict with City, State, or United States policies, rules or
regulations relating to the use of Contractor's funds provided for herein. The Contractor
agrees that it is a separate and independent enterprise from the City, that it had full
opportunity to find other business, that it has made its own investment in its business, and
that it will utilize a high level of skill necessary to perform the work. This Agreement shall
not be construed as creating any joint employment relationship between the Contractor and
the City and the City will not be liable for any obligation incurred by Contractor, including
but not limited to unpaid minimum wages and/or overtime premiums.
10) Assignment and Subcontracting
Contractor shall not transfer or assign the performance required by this Agreement
without the prior consent of the City. This Agreement, or any portion thereof, shall not be
subcontracted without the prior written consent of the city.
11) Notice
Whenever either party desires or is required under this Agreement to give notice to
any other party, it must be given by written notice either delivered in person, sent by U.S.
Certified Mail, U.S. Express Mail, air or ground courier services, or by messenger service, as
follows:
CITY
City Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321
With a copy to City Attorney at the following address:
Goren, Cherof, Doody & Ezrol, P.A.
3099 East Commercial Blvd., Suite 200
Fort Lauderdale, FL 33308
CONTRACTOR
AIP US, LLC
80 SW 8th Street, Suite 2000
Miami, FL 33130
ATTN: Jkohut@aip-us.com
Telephone: (954) 648-1059
Fax: (973) 577-4547
Jkohut@aip-us.com
5
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..... . . ............................................................................................................_._.
12) Termination
12.1 Termination for Convenience: This Agreement may be terminated by the
City for convenience, upon seven (7) days of written notice by the City to the
Contractor for such termination in which event the Contractor shall be paid its
compensation for services performed to termination date, including services
reasonably related to termination. In the event that the Contractor abandons
this Agreement or causes it to be terminated, Contractor shall indemnify the
city against loss pertaining to this termination.
12.2 Default by Contractor: In addition to all other remedies available to the City,
this Agreement shall be subject to cancellation by the City for cause, should
the Contractor neglect or fail to perform or observe any of the terms,
provisions, conditions, or requirements herein contained, if such neglect or
failure shall continue for a period of thirty (30) days after receipt by
Contractor of written notice of such neglect or failure.
13) Public Records
13.1 The City of Tamarac is a public agency subject to Chapter 119, Florida
Statutes. The Contractor shall comply with Florida's Public Records Law.
Specifically, the Contractor shall:
13.1.1 Keep and maintain public records that ordinarily and necessarily
would be required by the City in order to perform the service;
13.1.2 Provide the public with access to such public records on the same
terms and conditions that the City would provide the records and at a
cost that does not exceed that provided in chapter 119, Fla. Stat., or
as otherwise provided by law;
13.1.3 Ensure that public records that are exempt or that are confidential and
exempt from public record requirements are not disclosed except as
authorized by law; and
13.1.4 Meet all requirements for retaining public records and transfer to the
City, at no cost, all public records in possession of the contractor upon
termination of the contract and destroy any duplicate public records
that are exempt or confidential and exempt. All records stored
electronically must be provided to the City in a format that is
compatible with the information technology systems of the agency.
13.2 The failure of Contractor to comply with the provisions set forth in this Article
shall constitute a Default and Breach of this Agreement and the City shall
enforce the Default in accordance with the provisions set forth in Article 12
"Termination" herein.
City o. TamaracContractsDivision.................................... ..W.
14)
15)
16)
17)
18)
Uncontrollable Forces
14.1 Neither the City nor Contractor shall be considered to be in default of this
Agreement if delays in or failure of performance shall be due to Uncontrollable
Forces, the effect of which, by the exercise of reasonable diligence, the non-
performing party could not avoid. The term "Uncontrollable Forces" shall mean
any event which results in the prevention or delay of performance by a party of
its obligations under this Agreement and which is beyond the reasonable
control of the nonperforming party. It includes, but is not limited to fire, flood,
earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage,
and governmental actions.
14.2 Neither party shall, however, be excused from performance if nonperformance
is due to forces, which are preventable, removable, or remediable, and which
the nonperforming party could have, with the exercise of reasonable diligence,
prevented, removed, or remedied with reasonable dispatch. The
nonperforming party shall, within a reasonable time of being prevented or
delayed from performance by an uncontrollable force, give written notice to the
other party describing the circumstances and uncontrollable forces preventing
continued performance of the obligations of this Agreement.
Agreement Subject to Funding
This agreement shall remain in full force and effect only as long as the expenditures
provided for in the Agreement have been appropriated by the City Commission of
the City of Tamarac in the annual budget for each fiscal year of this Agreement, and
is subject to termination based on lack of funding.
Venue
This Agreement shall be governed by the
hereafter in force. The venue for actions
Broward County, Florida.
Signatory Authority
laws of
the
State
of
Florida
as now and
arising
out
of
this
agreement is fixed
in
The Contractor shall provide the City with
evidencing that the signatory for Contractor
Agreement.
Severability; Waiver of Provisions
copies of requisite documentation
has the authority to enter into this
Any provision in this Agreement that is prohibited or unenforceable in any
jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such
prohibition or unenforceability without invalidating the remaining provisions hereof or
affecting the validity or enforceability of such provisions in any other jurisdiction. The
non -enforcement of any provision by either party shall not constitute a waiver of that
provision nor shall it affect the enforceability of that provision or of the remainder of
KA
_gity of Tamarac
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this Agreement.
19) Merger; Amendment
This Agreement constitutes the entire Agreement between the Contractor and the
City, and negotiations and oral understandings between the parties are merged
herein. This Agreement can be supplemented and/or amended only by a written
document executed by both the Contractor and the City.
20) No Construction Against Drafting Party
Each party to this Agreement expressly recognizes that this Agreement results from
the negotiation process in which each party was represented by counsel and
contributed to the drafting of this Agreement. Given this fact, no legal or other
presumptions against the party drafting this Agreement concerning its construction,
interpretation or otherwise accrue to the benefit of any party to the Agreement, and
each party expressly waives the right to assert such a presumption in any
proceedings or disputes connected with, arising out of, or involving this Agreement.
21) Budgetary Constraints
In the event the City is required to reduce contract costs due to budgetary
constraints, all services specified in this document may be subject to a permanent
or temporary reduction in budget. In such an event, the total cost for the affected
service shall be reduced as required. The Contractor shall also be provided with a
minimum 30-day notice prior to any such reduction in budget.
Remainder of Page Intentionally Blank
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the
respective dates under each signature. CITY OF TAMARAC, signing by and through its
Mayor and City Manager, and CONTRACTOR, signing by and through its President, duly
authorized to execute same.
Patricia A. Teufel, CIVIC
City Clerk
Ic a i
Date
ATTEST:
(Corporate
retary)
Min Wang
Type/Print Name of Corporate Secy.
(CORPORATE SEAL)
no
CIV-KOF TAMARAC
Harry/Dres6fer, Mayor
Da
Michael . Cernech, City
Date:
Imo•• �i�-• • •
orney
AIP US, LLC
Company Name
Signature of P(Oident
nager
nd legal sufficiency:
Min Wang
President /KV)
-n / - 100000' —
City of Tamarac Purchasing and Contracts Division
CORPORATE ACKNOWLEDGEMENT
STATE OF \fiv-2 i dltc,,
.SS
COUNTY OF , ,r--
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared Min
Wang, President of, of AIP US, LLC a Florida Foreign Limited Liability Corporation, to me
known to be the person(s) described in and who executed the foregoing instrument and
acknowledged before me that he/she executed the same.
WITNESS m hand and official seal this-3`0da of , 20 .
y _ y ..tom
Signature of Notary Public
State of i.d,,--%. at Large
vl�(3 % V) 1'1"
i I'sm
Print, Type or Stamp
Name of Notary Public
❑� Personally known to me or
❑� Produced Identification
� -;z, *--r>c 1'4 -c r
Type of I.D. Produced
DID take an oath, or
❑ DID NOT take an
oath.