HomeMy WebLinkAboutCity of Tamarac Resolution R-2015-045Temp. Reso. #12643
May 13, 2015
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2015- ij- A�_
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, APPROVING
THE AWARD OF REQUEST FOR PROPOSAL #15-
14R, AND EXECUTION OF AN AGREEMENT TO
PROVIDE PUBLIC ART PROGRAM
ADMINISTRATOR SERVICES FOR A CONTRACT
TERM OF TWO YEARS TO GADSON AND RAVITZ,
LLC IN THE AMOUNT OF $61,900, AUTHORIZING
AN APPROPRIATION OF $61,900 FROM THE
PUBLIC ART FUND; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the City of Tamarac desires to encourage and promote public
art within the City; and
WHEREAS, the City has had a public art program since 2004 funded by
and through a public art fee generated from construction value of improvements to
real property in the City; and
WHEREAS, the public art program has proven to be a tremendous success
and is responsible for significant art sculptures and art pieces displayed
throughout the City; and
WHEREAS, the program continues to require the administration by an art
professional with distinct experience, capable of facilitating and directing the
public art committee and administering the public art program; and
WHEREAS, in an effort to solicit a public art professional, City staff
developed a Request for Proposal (RFP) #15-14R that was formally advertised on
the City's web -site and in the South Florida Sun Sentinel on March 8, 2015, a
copy of which is included herein as Exhibit 'T' (attached hereto, incorporated
herein, and made a specific part thereof); and
Temp. Reso. #12643
May 13, 2015
Page 2
WHEREAS, the City received responses from two (2) firms who responded
to RFP #15-1 R which closed on April 1, 2015 who are as follows:
Gadson & Ravitz, LLC
• Laura Atria, Independent Contractor; and
WHEREAS, the Evaluation Committee facilitated by the Purchasing and
Contracts Manager, and comprised of the Director of Community Development,
the Assistant Director of Parks and Recreation Department, the operations
Manager of the Public Services Department Public Works Division, and the
Grants Administrator of the Financial Services Department reviewed both
proposals and invited both firms to provide oral presentations to the Committee on
April 21,'2015; and
WHEREAS, the Evaluation Committee ranked the proposal submitted by
Gadson Ravitz, LLC as the highest ranked response, a copy of said response is
included herein as Exhibit "2" (attached hereto, incorporated herein, and made a
specific part thereof), with a synopsis of all rankings included herein as Exhibit "3"
(attached hereto, incorporated herein, and made a specific part thereof); and
and
WHEREAS, negotiations have been completed with Gadson Ravitz, LLC;
WHEREAS, City staff and Gadson Ravitz, LLC. have agreed upon a
contract price of $61,900 for a contract term of two years for the project with
pricing provided for additional optional services if required in the future; and
WHEREAS, an appropriation of $61,900 will be required to fund this
agreement and will be paid for entirely from the Public Art Fund; and
Temp. Reso. #12643
May 13, 2015
Page 3
WHEREAS, it is the recommendation of the Evaluation Committee and the
Purchasing and Contracts Manager to award RFP #15-14R to Gadson & Ravitz,
LLC to serve as the City's Public Art Program Administrator for a contract price of
$61,900 for a contract term of two years; and
WHEREAS, it is recommended that the appropriate City Officials execute
an Agreement with Gadson & Ravitz, LLC for a contract term of two years; and
WHEREAS, it is recommended that the City Manager be authorized to
exercise the right to renew the contract for up to two (2) additional two (2) year
periods; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it
to be in the best interest of the citizens and residents of the City of Tamarac to
award RFP #15-14R to Gadson & Ravitz, LLC to serve as the City's Public Art
Program Administrator for a contract price of $61,900; a copy of said Agreement
is included herein as Exhibit 'A" (attached hereto, incorporated herein, and made
a specific part thereof.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution upon adoption hereof; all exhibits referenced and attached hereto are
incorporated herein and made a specific part of this resolution.
Temp. Reso. #12643
May 13, 2015
Page 4
SECTION 2: the award of RFP #15-14R to Gadson & Ravitz, LLC is
hereby approved.
SECTION 3: The appropriate City officials are hereby authorized to
execute an Agreement with Gadson & Ravitz, LLC. to serve as the City's Public
Art Program Administrator for a contract price of $61,900 for a term of two years
and authorizing the City Manager to exercise renewal options for up to two
additional two year periods, a copy of said Agreement is attached hereto as
E:.vh;h;+ "A"
SECTION 4: All Resolutions or parts of Resolutions in conflict herewith
are hereby repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining
portions or applications of this Resolution.
SECTION 6: This Resolution shall become effective immediately upon its
passage and adoption.
Temp. Reso. #12643
May 13, 2015
Page 5
PASSED ADOPTED AND APPROVED this day of 2015.
HARK )(Dl:?,ESSLER, MAYOR
ATTEST:
PATRICIA TEUFE CMC
CITY CLERK
RECORD OF COMMISSION VOTE:
MAYOR DRESSLER
DIST 1 - VICE MAYOR BUSHNELL
DIST 2: COMM. GOMEZ
DIST 1 COMM. GLASSER
DIST4.- COMM. PLACKO
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM
SAMUEL S. GOREN
CITY ATTORNEY
The City For i s
s
RFP NO. 15-14R
REQU EST FOR PROPOSALS
RFP 15-14R
,
ALL QUALIFIED PROPOSERS.
Sealed Proposals, addressed to the Purchasing and Contracts Manager of the City of
Tamarac, Broward County, Florida, will be received in the Purchasing Office, 7525 NW
88th Avenue, Tamarac, Florida 33321-2401 until 2:00 PM local time, Wednesday, April
1, 2015.
PUBLIC ART PROGRAM ADMINISTRATOR
The City of Tamarac seeks to identify a firm with proven experience Administering Public
Art programs to perform these services on behalf of the City Community Development
Department.
Sealed Proposals must be received and time stamped in the Purchasing Office, either by
mail or hand delivery, on or before the date and time referenced above. Any Proposals
received after 8:00 p.m. on said date will not be accepted under any circumstances. Any
uncertainty regarding the time a Proposal is received will be resolved against the Proposer.
Official time will be measured by the time stamp in the Purchasing Office.
City reserves the right to reject any or all Proposals, to waive any informalities or
irregularities in any Proposals received, to re -advertise for Proposals, to award in whole or
in part to one or more Proposers, or take any other such actions that may be deemed to be
in the best interests of the City.
Proposal documents may be obtained from the Purchasing Office or via the Internet at
htt : lwwwrtarrarac.or . For inquiries, contact the Purchasing Office at (954) 597-3570.
1
R
Keith K. Olatz, CPPO
Purchasing and Contracts Manager
G Publish Sun -Sentinel: Sunday, March 82,015
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lie
NIL-
7525 N.W. 88th Avenue I Tamarac, Flodda 33321-2401 j P: 954,597.35701 F: 954.597.3565
EQUAL OPPORTUNITY EMPLOYER
REQUEST FOR PROPOSALS
RFP 15-14R
PUBLIC ART PROGRAM ADMINISTRATOR
Definition: A Request for Proposal (RFP) is a method of procurement permitting
discussions with responsible offerors and revisions to proposals prior to award of a contract.
Proposals will be opened in private. Award will be based on the criteria set forth herein.
1. INTRODUCTION
The City of Tamarac seeks to identify a firm with proven experience Administering Public
Art programs to perform these services on behalf of the City Community Development
Department.
II. INFORMATION
For information pertaining to this Request for Proposals (RFP), contact Purchasing at (954)
597-3570. Such contact shall be for clarification purposes only. Material changes, if any, to
the scope of services or proposal procedures will be transmitted only by written addendum.
t is preferred that all questions be submitted in writing, either via fax or email. Fax
questions to (954) 597-3555 or email to purchasing a�tamarac.oro.
III. SCHEDULE OF EVENTS
The schedule of events related to this Request for Proposals shall be as follows:
RFP Document issued March 8, 2015
Deadline for Written Questions March 18, 2015
Deadline for Receipt of Proposals April 1, 2015
Evaluation of Proposals April 2 — 20, 2015
Presentations by Short-listed Proposers (if applicable) April 20, 2015
Final Ranking of Firms April 21, 2015
Anticipated Award by Commission May 27, 2015
All dates are tentative. City reserves the right to change scheduled dates.
JT
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irregularities in any proposals received, to re -
IV. INSTRUCTIONS TO OFFERORS
advertise for proposals, to enter into contract
&
negotiations with the selected Proposer or
STANDARD TERMS AND CONDITIONS
take any other actions that may be deemed to
be in the best interest of the City of Tamarac.
Any and all special conditions in this RFP or
RFP 15-14R
any sample agreement document that may
be in variance or conflict with these General
INTRODUCTION
Terms and Conditions shall have precedence
Our Vision and Mission
over these General Terms and Conditions. If
no changes or deletions to General
Our Vision: The i Cityof Tamarac, our community of
Conditions are made in the Special
Conditions, then the General Terms and
choice -- leading the nation in quality of life through
Conditions shall prevail in their entirety.
safe neighborhoods, a vibrant economy, exceptional
customer service and recognized excellence.
2. DEFINED TERMS
Terms used in these instructions to Offerors are
Our Mission: We Are "Committed to Excellence...
defined as follows.
Always" It is our job to foster and create an
environment that
2 1 '"Offeror"- one who submits a
Proposal in response to a solicitation,
Responds to the Customer
as distinct from a Sub -Offeror, who
Creates and Innovates
submits a Proposal to the Offeror.
Works as a Team
2.2 "Proposer' -- one who submits a
Achieves Results, and
Proposal in response to a solicitation.
Makes a Difference
The terms '`Offeror'' and "Proposer"
In the fulfillment of our vision and mission, as stewards
are used interchangeably and have
the same meaning.
of the public trust, we value vision, integrity, efficiency
and quality service.
2.3 "Successful Offeror"' -the qualified,
responsible and responsive Offeror to
Our vendors are truly partners in meeting these
whom City (on the basis of City's
commitments to the community, and in support of that
evaluation as hereinafter provided)
vision and mission; we are committed to ensuring that
makes an award.
qualified, competitive vendors who share our
2.4 "City" - the City of Tamarac, a
commitment to quality, efficiency, teamwork and
municipal corporation of the State of
customer service are employed to provide goods and
Florida.
services to the City. Our vendors are expected to
deliver high quality products and efficient service that is
2-5 "Proposal Documents" -the Request
provided on time and as ordered; in a manner that
for Proposals, Instructions to Offerors,
improves the overall value of the services that the City
Offeror's Qualifications Statement;
provides to its residents. in addition, we expect our
Non -Collusive Affidavit, Certified
vendors to work with the City as a team, and exhibit the
Resolution, Vendor Drug -Free
highest level of integrity when dealing with any office or
Workplace, Offeror's Proposal,
department of the City.
Proposal Security and Specifications,
if any, and the proposed Contract
1. GENERAL TERMS AND CONDITIONS
Documents (including all Addenda
These General Terms and Conditions apply
issued prior to opening of Proposals).
to all offers made to the City of Tamarac by
all prospective Proposers, including but not
2.6 "Contractor" - the individual(s) or
limited to, Requests for Quotes, Requests for
firm(s) to whom the award is made
Proposal and Requests for Bid. As such the
and who executes the Contract
words "bid" "proposal" and "'offer" are used
Documents.
interchangeably in reference to all offers
submitted by prospective Proposers. The City
3. SPECIAL CONDITIONS
of Tamarac reserves the right to reject any or
all proposals, to waive any informalities or
Where there appears to be variances or
conflicts between the General Terms and
Conditions and the Special Conditions and/or
Scope of Work outlined in this proposal, the
Special Conditions and/or the Scope of Work
shall prevail.
4. EXAMINATION OF CONTRACT DOCUMENTS
AND SITE
4.1. Before submitting a Proposal, each
Offeror must visit the site (if applicable
to the project) to become familiar with
the facilities and equipment that may
in any manner affect cost or
performance of the work; must
consider federal, state and local laws,
ordinances, rules and regulations that
may in any manner affect cost or
performance of the work, must
carefully compare the Offerors
observations made during site visits or
in review of applicable laws with the
Proposal Documents; and must
promptly notify the Purchasing and
Contracts Manager of all conflicts,
errors and discrepancies, if any, in the
Proposal Documents,
4.2. The Offeror, by and through the
submission of a Proposal, agrees that
Offeror shall be held responsible for
having examined the facilities and
equipment (if applicable); is familiar
with the nature and extent of the work
and any local conditions that may
affect the work, and is familiar with the
equipment, materials, parts and labor
required to successfully perform the
work.
5. OMISSION OF DETAILS I VARIANCES AND
EXCEPTIONS
5.1 The apparent silence of the
requirements as to any detail, or the
apparent omission of a detailed
description concerning any point,
shall be regarded as meaning that
only the best commercial practice is
to prevail, and that only material and
workmanship of the finest quality is
to be used. All interpretations of the
specifications shall be made on the
basis of this statement. Omission of
any essential details from these
specifications will not relieve the
Proposer of supplying such services
or product(s) as specified.
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5.2 For the purpose of evaluation, the
Offeror must indicate any variance or
exceptions to the stated requirements,
no matter how slight. Deviations
should be explained in detail.
Absence of variations and/or
corrections will be interpreted to mean
that the Offeror meets all the
requirements in every respect
6.
INTERPRETATIONS AND ADDENDA
If the Offeror is in doubt as to the meaning of
any of the Proposal Documents, believes that
the General Conditions, Special Conditions
and/or Technical Specifications contain errors,
contradictions or obvious omissions, or has any
questions concerning the information contained
in the RFP documents, the Offeror shall submit
a written request to the Purchasing Office for
interpretation or clarification. Such request must
reference RFP name and number, and should
be received by the Purchasing Office at least
ten (10) calendar days prior to the Proposal
opening date. Questions received less than ten
(10) calendar days prior to the Proposal
opening may not be answered. Interpretations
or clarifications in response to such questions
will be issued in the form of a written addendum
transmitted via either fax or email to all parties
recorded by the Purchasing Office as having
received the Proposal Documents. The
issuance of a written addendum shall be the
only official method whereby such an
interpretation or clarification will be made.
7.
COSTS AND COMPENSATION
7.1. Costs and compensation shall be
shown in both unit prices and
extensions whenever applicable, and
expressed in U.S. Dollars. In the event
of discrepancies existing between unit
prices and extensions or totals, the
unit prices shall govern.
7.2. All costs and compensation shall
remain firm and fixed for acceptance
for 60 calendar days after the day of
the Proposal opening.
7,1 The price proposal shall include all
franchise fees, royalties, license fees,
etc., as well as all costs for
transportation or delivery as
applicable within the scope of the
0
solicitation.
8. NON -COLLUSIVE AFFIDAVIT
Each Offeror shall complete the Non -Collusive
Affidavit form and shall submit the form with
their Proposal. City considers the failure of the
Offeror to submit this document may be cause
for rejection of the Proposal.
9. PUBLIC ENTITY CRIMES
In accordance with Florida Statutes_.§287.133
A person or affiliate who has been
placed on the convicted vendor list following a
conviction for public entity crime may not
submit a bid on a contract to provide any
goods or services to a public entity, may not
submit a bid on a contract with a public entity
for the construction or repair of a public
building or public work, may not submit bids
on leases of real property to public entity, may
not be awarded or perform work as a
contractor, supplier, subcontractor, or
consultant under a contract with any public
entity, and may not transact business with any
public entity in excess of the threshold amount
provided in Florida Statutes §287.017 for
Category Two, for a period of 36 months from
the date of being placed on the convicted
vendor list.
10. CONFLICT OF INTEREST
The award of any contract hereunder is subject
to the provisions of Chapter 112, Florida
Statutes. Offerors must disclose with their
Proposal the name of any officer, director,
partner, proprietor, associate or agent who is
also an officer or employee of City or any of its
agencies. Further, all Offerors must disclose the
name of any officer or employee of City who
owns, directly or indirectly, an interest of five
percent (5%) or more in the Offeror's firm or any
of its branches or affiliate companies,
11. PERFORMANCE BONDS AND INSURANCE
Upon award of a contract, the Successful
Offeror, as required within the scope of the
solicitation, may be required to submit
performance bonds and/or payment bonds.
Offeror shall provide certificates of insurance in
the manner, form and amount(s) specified.
12. SUMMARY OF DOCUMENTS TO BE
SUBMITTED WITH PROPOSALS
The following is a summary of documents
required to be submitted for this proposal.
Failure to include a technical proposal, cost
proposal, bid surety (if required below), or any
other document that, by its omission, may
prejudice the rights of other respondents, may
&
----------- - -
result in immediate rejection of your proposal.
Other forms or documents which, by their
nature do not impact price or the Offeror's cost
of doing business should accompany the
Proposal, but must be provided within three
(3) business days of the City's request to be
considered responsive.
12.1 Technical Proposal & Work Plan
12.2 Cost Proposal (See "Proposal Form"
herein)
12.3 Project schedule which includes a
breakdown of estimated hours to be
worked by each of your project team
members
12.4 Certification Forms
12.5 Certified Resolution Form (or firm's
own Corporate Resolution)
12.6 Offeror's Qualifications Statement
Form & References
12.7 Vendor Drug Free Workplace Form
12,8 Non -Collusive Affidavit Form
12.9 Proof of applicable insurance.
12.10 Listing of any Sub -consultants or
Subcontractors to be utilized.
12.11 The City reserves the right to request
the most recently completed audited
financial statement, or other
approved documentation to verify
financial viability.
13. SUBMISSION OF PROPOSALS
13.1 Proposals must be typed or printed in
ink. Use of erasable ink is not
permitted. All corrections to prices
made by the Offeror should be
initialed.
13,2 All proposals shall be submitted in the
English language, and pricing
expressed in U.S. Dollars,
13.3 Proposals must contain a manual
signature of a corporate officer or
designee with the proven authority to
bind the firm in matters of this nature.
The address and telephone number
for any communications regarding the
Proposal must be included.
13.4 Proposals shall contain an
acknowledgment of receipt of all
addenda,
13.5 Proposals 'by corporations must be
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executed in the corporation's legal
in response to this RFP shall bear all
name by the President or other
expenses associated with its
corporate officer, accompanied by
preparation. The Proposer shall
evidence of authority to sign.
prepare a submittal. with the
Evidence of authority shall be
understanding that no claim for
provided on the enclosed Certified
reimbursement shall be submitted to
Resolution form, or by the company's
the City for the expense of proposal
own Corporate Resolution.
preparation and/or presentation.
13,6
Proposals by partnerships must be
14. MODIFICATION AND WITHDRAWAL OF
executed in the partnership name and
PROPOSALS
signed by a partner, whose title must
14.1 Proposals may be modified or
appear under the signature.
withdrawn. by a duly executed
13.7
Proposals shall be submitted to the
document signed by a corporate
Purchasing Office on or before the
officer or other employee with
time indicated in the Request for
designated signature authority.
Proposals. Proposals shall be
Evidence of such authority must
submitted in a sealed envelope (faxed
accompany the request for withdrawal
proposals will not be accepted under
or modification. The request must be
any circumstances). The envelope
delivered to the Purchasing Office at
should be clearly marked on the
any time prior to the deadline for
exterior with the applicable solicitation
submitting Proposals. Withdrawal of a
name and number, The envelope
Proposal will not prejudice the rights
should state the name and address of
of an Offeror to submit a new
the Offeror and should be include all
Proposal prior to the Proposal
documents as specified in the
opening date and time. No Proposal
Request for Proposals. Purchasing
may be withdrawn or modified after
and Contracts Division staff is not
the date of proposal opening has
responsible for the premature opening
passed.
of a Proposal that is not properly
14,2 If, within twenty-four (24) hours after
addressed and identified.
Proposals are opened, any Offeror
13.8
In accordance with Florida Statutes,
files a duly signed, written notice with
Chapter §119.07(1)(a) and except as
the Purchasing Office, and within five
may be provided by other applicable
(5) calendar days thereafter
state and federal law, the Request for
demonstrates to the reasonable
Proposals and the responses thereto
satisfaction of City, by clear and
are in the public domain. However,
convincing evidence, that there was a
Proposers are requested to
material and substantial mistake in
specifically identify in the submitted
the preparation of its Proposal, or that
Proposal any financial information
the mistake is clearly evident on the
considered confidential and/or
face of the Proposal, but the intended
proprietary which may be considered
correct Proposal is not similarly
exempt under Florida Statute
evident, offeror may withdraw its
§119.07(t).
Proposal and any bid security will be
returned, Thereafter, the Offeror will
13.9
Offerors
all Proposals received from 0
be disqualified from further bidding on
in response to the Request for
the subject Contract.
Proposals will become the property of
City and will not be returned. In the
15. REJECTION OF PROPOSALS
event of Contract award, all
15.1 To the extent permitted by applicable
documentation produced as part of
state and federal laws and
the Contract shall become the
regulations, City reserves the right to
exclusive property of City.
reject any and all Proposals, to waive
13.10
The Proposer preparing a submittal
is
any and all informalities not involving
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price, time or changes in the work with
facilities and equipment prior to award
the Successful Offeror, and to
of Contract.
disregard all nonconforming, non-
16.5
Employees of the Proposer shall at
responsive, unbalanced or conditional
all times be under its sole direction
Proposals. Proposals will be
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and not an employee or agent of the
considered irregular and may be
City. The Proposer shall
rejected if the show serious
y
.supply
competent and physically capable
omissions, alterations in form,
employees. The City may require the
additions not called for, conditions or
Proposer to remove an employee it
unauthorized alterations, or
deems careless, incompetent,
irregularities of an kind.
rre g y
insubordinate or otherwise
15.2 City reserves the right to reject the
objectionable. Proposer shall be
Proposal of any Offeror if City believes
responsible to the City for the acts
that it would not be in its best interest
and omissions of all employees
of to make an award to that Offeror,
working under its directions.
whether because the Proposal is not 17.
INSURANCE
responsive, the Offeror is unqualified,
of doubtful financial ability, or fails to
17.1
Offeror agrees to, in the performance
meet any other pertinent criteria
of work and services under this
established by City within the scope of
Agreement, comply with all federal,
the solicitation.
state, and local laws and regulations
in effect, or hereinafter enacted
16. QUALIFICATIONS 4F PROPOSERSnow
during the term of this agreement
16.1 Each Offeror shall complete the
that are applicable to Offeror, its
Offeror's Qualifications Statement and
employees, agents, or
submit the form with the Proposal.
Failure to submit the Offeror's
subcontractors, if any, with respect to
the work and services described
Qualifications Statement and the
herein,
documents required thereunder may
17,2
Offeror shall obtain at Offeror's
constitute grounds for rejection of the
expense all necessary insurance in
Proposal.
p
such form and amount as required
16.2 As a part of the evaluation process,
by this proposal or by the City's Risk
the City may conduct a background
Manager before beginning work
investigation including a criminal
Under this Agreement. Offeror shall
record check of Proposer's officers
maintain such insurance in full force
and/or employees, by the Broward
and effect during the life of this
County Sheriff's Office. Proposer's
Agreement. Offeror shall provide to
submission of a proposal constitutes
the City's Risk Manager current
acknowledgement of and consent to
certificates of all insurance required
such investigation. City shall be the
under this section prior to beginning
sole judge in determining Proposer's
any work under this Agreement.
qualifications.
17.3
Offeror shall indemnify and save the
163 No proposal shall be accepted from,
City harmless from any damage
nor will any contract be awarded to,
resulting to it for failure of either
any person who is in arrears to City
Offeror or any Sub -Offeror to obtain
for any debt or contract, who is a
or maintain such insurance.
defaulter, as surety or otherwise, of
17.4
The following are required types and
any obligation to City, or who is
minimum limits of insurance
deemed irresponsible for unreliable by
coverage, which the Offeror agrees
City. City will be the sole judge of said
to maintain during the term of this
determination.
contract:
16.4 City reserves the right to make a pre -
award inspection of the Offerors
j
Line of Occurrence Aggregate
Business/
Coverage
Commercial $1,000,000 $1,000,000
General
Liability
Including:
Premises/Operations
Contractual Liability
Personal Injury
Explosion, Collapse, Underground Hazard
Products/Completed Operations
Broad Form Property Damage
Cross Liability and Severability of Interest
Clause
Automobile $1,000,000 $1,000,000
Liability
Workers' Statutory
Compensation
& Employer's
Liability
17.8 The City reserves the right to require
higher limits depending upon the
scope of work under this Agreement.
17.6 Neither Offeror nor any Sub -Offeror
shall commence work under this
contract until they have obtained all
insurance required underthis section
and have supplied the City with
evidence of such coverage in the
form of an insurance certificate and
endorsement. The Offeror will ensure
that all Sub -Offerors will comply with
the above guidelines and will
maintain the necessary coverages
throughout the term of this
Agreement.
17.7 All insurance carriers shall be rated
at least A-VII per Best's Key Rating
Guide and shall be licensed to do
business in Florida. Policies shall be
"Occurrence" form. Each carrier will
give the City sixty (60) days notice
prior to cancellation.
17.8 The Offeror's liability insurance
policies shall be endorsed to add the
City of Tamarac as an "additional
insured", The Offeror's Workers'
Compensation carrier will provide a
Waiver of Subrogation to the City.
17.9 The Offeror shall be responsible for
the payment of all deductibles and
self -insured retentions. The City may
require that the Offeror purchase a
bond to cover the full amount of the
deductible or self -insured retention.
17A0 Professional Liability Coverage. The
18.
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Offeror is requested to provide
professional services under this
Agreement. The Offeror must
provide the City with evidence of
Professional Liability insurance with,
at a minimum, a limit of $1,000,000
per occurrence and in the aggregate.
"Claims -Made" forms are acceptable
only for Professional Liability,
17.11 The Successful Offeror agrees to
perform the work under the Contract
as an independent contractor, and
not as a subcontractor, agent or
employee of City.
INDEMNIFICATION
18.1 GENERAL INDEMNIFICATION:
Consultant shall, in addition to any
other obligation to indemnify the City
and to the fullest extent permitted by
law, protect, defend, indemnify and
hold harmless the City, their agents,
elected officials and employees from
and against all claims, actions,
liabilities, losses (including economic
losses), costs arising out of any
actual or alleged: a). Bodily injury,
sickness, disease or death, or injury
to or destruction of tangible property
including the loss of use resulting
therefrom, or any other damage or
loss arising out of or resulting, or
claimed to have resulted in whole or
in part from any actual or alleged act
or omission of the Consultant, any
sub -Consultant, anyone directly or
indirectly employed by any of them,
or anyone for whose acts any of
them may be liable in the
performance of the Work; or b).
violation of law, statute, ordinance,
governmental administration order,
rule, regulation, or infringement of
patent rights by Consultant in the
performance of the Work; or c), liens,
claims or actions made by the
Consultant or any sub -consultant
under workers compensation acts,
disability benefit acts, other
employee benefit acts or any
statutory bar, Any cost of expenses,
including attorney's fees, incurred by
the City to enforce this agreement
shall be borne by the Consultant.
18.2 Upon completion of all Services,
obligations and duties provided for in
this Agreement, or in the event of
termination of this Agreement for any
reason, the terms and conditions of
this Article shall survive indefinitely.
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183 The Consultant shall pay all claims,
creating any joint employment relationship
losses, liens, settlements or
between the Contractor and the City and the
judgments of any nature whatsoever
City will not be liable for any obligation
in connection with the foregoing
incurred by Contractor, including but not
indemnifications including, but not
limited to unpaid minimum wages and/or
limited to, reasonable attorneys fees
overtime premiums,
(including appellate attorney's fees)
20 DELIVERIES
and costs.
Any item requiring delivery by the Offeror or
18.4 City reserves the right to select its
by sub -contractors shall be delivered F.O.B.
destination to a specific City address. All
own legal counsel to conduct any
delivery costs and charges must be included
defense in any such proceeding and
in the bid price. If delivery of an item is
all costs and fees associated
required, the City reserves the right to cancel
therewith shall be the responsibility of
the delivery order(s) or any part thereof,
Consultant under the indemnification
without obligation if delivery is not made at
agreement. Nothing contained herein
the time specified in the proposal.
is intended nor shall it be construed to
waive City's rights and immunities
21, NON-DISCRIMINATION AND EQUAL
under the common law or Florida
OPPORTUNITY EMPLOYMENT
Statute 768.28 as amended from time
to time.
During the performance of the Contract, the
Contractor/Consultant and its subcontractors
19 INDEPENDENT CONTRACTOR
shall not discriminate against any employee or
applicant for employment because of race,
An Agreement resulting from this solicitation
color, sex including pregnancy, religion, age,
does not create an employee/employer
national origin, marital status, political
affiliation, familial status, sexual orientation,
relationship between the Parties. It is the
gender identity and expression, or disability if
intent of the Parties that the Contractor is an
qualified. The Artist will take affirmative action
independent contractor under this Agreement
to ensure that employees and those of its
and not the City's employee for any purposes,
subcontractors are treated during
including but not limited to, the application of
employment, without regard to their race,
the Fair Labor Standards Act minimum wage
color, sex including pregnancy, religion, age,
national origin, marital status, political
and overtime payments, Federal Insurance
affiliation, familial status, sexual orientation,
Contribution Act, the Social Security Act, the
gender identity or expression, or disability if
Federal Unemployment Tax Act, the
qualified. Such actions must include, but not
provisions of the Internal Revenue Code, the
be limited to, the following: employment,
State Worker's Compensation Act, and the
promotion; demotion or transfer, recruitment
State Unemployment Insurance law. The
or recruitment advertising, layoff or
termination; rates of pay or other forms of
Contractor shall retain sole and absolute
compensation; and selection for training,
discretion in the judgment of the manner and
including apprenticeship. The Artist and its
means of carrying out Contractor's activities
subcontractors shall agree to post in
and responsibilities hereunder provided,
conspicuous places, available to its
further that administrative procedures
employees and applicants for employment,
notices to be provided by the contracting
applicable to services rendered under any
officer setting forth the provisions of this
potential Agreement shall be those of
nondiscrimination clause. The Artist further
Contractor, which policies of Contractor shall
agrees that he/she will ensure that Sub -all
not conflict with City, State, or United States
subcontractors, if any, will be made aware of
policies, rules or regulations relating to the
and will comply with this nondiscrimination
use of Contractor's funds provided for herein.
clause.
The Contractor agrees that it is a separate
22. PERFORMANCE
and independent enterprise from the City, that
Failure on the part of the Offeror to comply
it had full opportunity to find other business,
with the conditions, terms, specifications and
that it has made its own investment in its
requirements of the bid shall be just cause for
business, and that it will utilize a high level of
cancellation of the proposal award. The City
may, by written notice to the Proposal,
skill necessary to perform the work. Any
terminate the contract for failure to perform.
potential Agreement shall not be construed as
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The date of termination shall be stated in the
notice. The City shall be the sole judge of
nonperformance.
23. TERMINATION FOR CAUSE AND DEFAULT
24.
25.
26.
27.
In addition to all other remedies available to
the City, this Agreement shall be subject to
cancellation by the City for cause, should the
Successful Offeror neglect or fail to perform or
observe any of the terms, provisions,
conditions, or requirements herein contained,
if such neglect or failure shall continue for a
period of thirty (30) days after receipt by of
written notice of such neglect or failure.
TERMINATION FOR CONVENIENCE OF CITY
This Agreement may be terminated by the City
for convenience, upon seven (7) days of
written notice by the City to the Successful
Offeror for such termination in which event the
Successful Offeror shall be paid its
compensation for services performed to
termination date, including services
reasonably related to termination. In the event
that the Successful Offeror abandons this
Agreement or causes it to be terminated, the
Successful Offeror shall indemnify the city
against loss pertaining to this termination.
FUNDING OUT
This agreement shall remain in full force and
effect only as long as the expenditures
provided for in the Agreement have been
appropriated by the City Commission of the
City of Tamarac in the annual budget for each
fiscal year of this Agreement, and is subject to
termination based on lack of funding.
AUDIT RIGHTS
City reserves the right to audit the records of
Successful Offeror, relating to this contract, at
any time during the term of the Contract, and for
a period of three (3) years after completion of
contract. If required by City, Successful Offeror
shall agree to submit to an audit by an
independent Certified Public Accountant
selected by City. Successful Offeror shall allow
City to examine and review the records of
Successful Offeror at any and all times during
normal business hours during the term of the
Contract.
ASSIGNMENT
27.1 Successful Offeror shall not assign,
transfer or subject the Contract or its
rights, title, interests or obligations
therein without City's prior written
approval.
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27.2 Violation of the terms of this
paragraph shall constitute a breach
of the Contract by Successful Offeror
and City may, at its discretion, cancel
the Contract. All rights, title, interest
and obligations of Successful Offeror
shall thereupon cease and terminate.
28. EMPLOYEES
Employees of the successful Contractor shall
at a I I times be under its sole d i recti o n and not
an employee or agent of the City. The
Contractor shall supply competent and
physically capable employees. The City may
require the Contractor to remove an
employee it deems careless, incompetent,
insubordinate or otherwise objectionable.
Bidder shall be responsible to the City for the
acts and omissions of all employees working
under its directions.
29. TAXES
The City of Tamarac is exempt from all
Federal, State, and Local taxes, An
exemption certificate will be provided where
applicable upon request.
30. RECORDS/AUDITS
30.1 The City of Tamarac is a public
agency subject to Chapter 119,
Florida Statutes, The Contractor shall
comply with Florida's Public Records
Law. Specifically, the Contractor shall:
30.1.1 Keep and maintain public
records that ordinarily and
necessarily would be
required by the City in order
to perform the service-,
30.1.2 Provide the public with
access to such public
records on the same terms
and conditions that the City
would provide the records
and at a cost that does not
exceed that provided in
chapter 119, Fla. Stat., or as
otherwise provided by law;
30.1.3 Ensure that public records
that are exempt or that are
confidential and exempt
from public record
requirements are not
disclosed except as
authorized by law; and
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30,11A Meet all requirements for
retaining public records and
transfer to the City, at no
cost, all public records in
possession of the contractor
upon termination of the
contract and destroy any
duplicate public records that
are exempt or confidential
and exempt. All records
stored electronically must be
provided to the City in a
format that is compatible
with the information
technology systems of the
agency.
30,2 The failure of Contractor to comply
with the provisions set forth in this
Article shall constitute a Default and
Breach of this Agreement and the City
shall enforce any available contract
remedies in force including
termination of the Agreement.
30.3 During the term of the contract, the
Contractor shall maintain all books,
reports and records in accordance
with generally accepted accounting
practices and standards for records
directly related to this contract. The
form of all records and reports shall
be subject to the approval of the City's
Auditor, The Contractor agrees to
make available to the City's Auditor,
during normal business hours and in
Broward, Dade or Palm Beach
Counties, all books of account, reports
and records relating to this contract.
31. GOVERNING LAW:
The laws of the State of Florida shall govern
this Agreement. Venue shall be Broward
County, Florida.
32. STANDARD AGREEMENT DOCUMENT
The City may attach as a part of this
solicitation, a Sample Agreement document.
Proposers shall be responsible for complying
with all of the terms and conditions of the
Sample Agreement document if included
herein, except where variant or conflicting
language may be included in any Special
Conditions contained herein. Proposers shall
note any deviation or variance with the
Sample Agreement document at the time of
bid submission.
33. UNBALANCED PROPOSAL PRICING
When a unit price proposed has variable or
estimated quantities, and the proposal
shows evidence of unbalanced proposal
pricing, such proposal may be rejected.
34. INFORMATION REQUESTS AFTER DUE
DATE
Following a recommendation for award,
Proposers may download the evaluation
results directly from the Internet at
httr) -, Hwww. tam arac. orglindex- aspx? N I D-,.-)
7.
Pursuant to Florida Statute Chapter 119,
Section 7(m), sealed bids or proposals
received by an agency pursuant to
invitations to bid or requests for proposals
are exempt from the provisions of
subsection (1) and s. 24(a), Art I of the
State Constitution until such time as the
agency provides notice of a decision or
intended decision pursuant to F.S.
§1 20.57(3)(a), or within 10 days after
bid/proposal opening, whichever is earlier,
35. BUDGETARY CONSTRAINTS
In the event the City is required to reduce
contract costs due to budgetary constraints,
all services specified in this document may
be subject to a permanent or temporary
reduction in budget. In such an event, the
total cost for the affected service shall be
reduced as required: The Contractor shall
also be provided with a minimum 30-day
notice prior to any such reduction in budget.
Remainder of Page Intentionally Blank
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V. STATEMENT of WORK
General Background
The City of Tamarac seeks to identify firms with qualified experience providing Public Art
Program Administration per the requirements shown herein.
The City of Tamarac, incorporated in 1963, covers approximately twelve (12) square miles
and is located in central Broward County. The municipal limits stretch east to west from just
west of Powerline Road near 1-95, to the Sawgrass Expressway, and generally north to
south from Southgate Boulevard to Commercial Boulevard. The 2010 population estimate
was 60,427. With convenient access to Florida's Turnpike, Sawgrass Expressway, and
other or maJ'thoroughfares as Commercial Boulevard and University Drive, Tamarac has
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evolved from a retirement community into a place thriving with diversified economic,
residential, and recreational activities and opportunities.
Tamarac established a Public Art Committee in 2007. The Committee is responsible for the
determination of appropriate public artworks to be placed throughout the community.
Funding for the public art program is derived from a 1 % surcharge placed on building
permit fees issued by the City per established ordinance. The Committee has already been
responsible for issuing "Calls to Artists" to provide public art in designated locations. Since
2007, the City has commissioned and placed six (6) pieces at City facilities and Parks. In
addition, several projects have been included in the City's Capital Improvement Program
for immediate implementation, while at least three (3) other pieces are currently being
negotiated or under contract.
The City originally inally retained a Program Administrator in 2013. The new Administrator shall
assume the functions enumerated in this Statement of Work for a period of two (2) years,
with two 2 additional two (2) year options to renew subject to successful performance by
the Administrator.
A. ■ _EQUESTED TASKS & DELIVERABLES
V .BLES
1. Existing Information
Review the existing Public Art Master Plan and make recommendations as to
additions and deletions to ensure a complete updated Public Art Master Plan.
Note: The existing Public Art Master Plan, and the Public Art Policies and
Guidelines are available to be downloaded for no charge at
hftp://www.tamarac-orq/bids.aspx.
2. Information Gathering
a. Identify constraints and any associated barriers that may hinder the
maintenance and management of the City's public art pieces.
b. Make recommendations for the maintenance and management of the City's
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public art pieces including but not limited to cataloguing, overseeing
appraisals and ensuring proper conservation.
3. Public Art Policy
a. Partner with the Public Information Office and the Public Art Committee to
develop a program brochure that will not only increase the community's
involvement in the program but also expand the current audience. The
Program Administrator shall be responsible to design the brochure and shall
provide all written content.
b. Hold at least one community meeting while working together with the Public
Information Office and Public Art Committee.
c. Develop, design and provide all written content for an internet page for the
program on the City's website in order to increase awareness through the
use of social media.
d. Oversee and coordinate the installation of at least 2 public art projects on an
annual basis from developing and advertising the initial Call to Artists to
working with City staff and the artist(s) to install the artwork. The work must
be done in keeping with the Policies and Guidelines of the Public Art Master
Plan.
4. Program Ulanagernent:
a. Act as a staff liaison to both the Public Art and Selection Committee. Duties
include but are not limited to the following:
• Attend monthly Public Art Committee meetings, community meetings
and City Commission meetings and workshops where projects are
being discussed,
• Assist in the coordination of monthly Public Art Committee meetings
to include the preparation of agendas, Power Point presentations,
and minutes.
• Drafting City Commission Agenda items related to policy, budget,
selection of artwork, and other items that impact the City's Public
Art Program.
• Provide presentations regarding Agenda items to the Tamarac City
Commission, the Public Art Committee or the general public
related to the Public Art Program, or related to specific art pieces.
• Author and prepare Statements of Work and specifications for art -
related projects. Provide written drafts of bids, proposals, calls to
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artists and agreements with artists. Such efforts shall be
coordinated with the City's Purchasing and Contracts Manager to
maintain consistency with the City's policies, procedures and
ordinances, which will be provided to Consultant after award.
• Consult with City Departments regarding the integration of public art
into capital and construction projects managed by the City,
including recommendations of design, development of language
for bids and other related tasks managed by the City.
5. Budget:
a. Draft a five year budget for the Public art Program and present to the Public
Art Committee for adoption. Fiscal dates shall be provided by the Public Art
Committee.
B. SCHEDULE
The successful Proposer must complete this project within the first two (2) year period of
the Agreement commencing from the City's Notice to Proceed. Proposer shall provide the
City with a schedule of deliverables to ensure the city's project can be completed within a
timely manner.
VI. QUALIFICATIONS OF PROPOSERS
The successful Proposer shall have demonstrated experience in administration of a Public
Art Program and meet the following criteria:
A. HISTORY
Successful Proposer shall have a history of continuous, stable operation in administering a
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public art ram for a minimum of three (3) years prior to the submittal date of this
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proposal.
B. EXPERIENCE
Successful Proposer shall also have extensive experience working with the public sector.
VII. PROPOSAL REQUIREMENTS
Proposers should submit one (1) original proposal and seven (7) copies, and respond to
each of the following items as clearly as possible:
1. Provide a brief but complete history of your company that includes any and all
recent experience within the State of Florida.
2. Include resumes of key personnel who will actually be assigned to the project and
The City For i `
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descriptions of each of their roles shall be included. Please note: The City expects
the personnel listed in the Proposal to be those who will actually perform the work.
No substitutions shall be permitted except in the most serious circumstances.
3. A list of at least three (3) similar projects performed during the last five years
which shall include the following information:
a. dame of the entity for which the work was performed;
b. Brief description of the scope of the project;
C. Initial estimate of the project cost (that is, the estimate prior to the bid);
d. Amount of initial contract award;
e. Total number and source of change orders to the contract;
f. Total value of change orders for the project,
g. Total value of the project.
h. Name of contact person and their current telephone number who can
knowledgeably discuss your firm's rode and performance in the project. Note:
references and phone numbers that are out of date, missing, or not available
may be considered non -responsive.
4. Financial statements for your firm's past three (3) years of operation may be
requested.
5. Any other information that is relevant to properly evaluating your firm's qualifications.
V1. PROPOSAL SELECTION
The city Manager will appoint an Evaluation and Selection Committee to review Proposals.
The City reserves the right to select the Proposer, who represents the best value, and to
accept or reject any proposal submitted in response to this solicitation, The City's
Evaluation and Selection Committee will act in what they consider to be the best interest of
the city and its residents.
Price shall not be the sole determining factor for selection, as indicated in the following
section.
V11. EVALUATION OF PROPOSALS
A. EVALUATION METHOD AND CRITERIA
An Evaluation and Selection Committee has been appointed by the City Manager
and will be responsible for selecting the most qualified firm and then negotiating a
contract. The Proposers with the highest -ranked submittals may be asked to make a
detailed presentation of their product/service to the Evaluation and Selection
Committee.
All Proposers are advised that in the event of receipt of an adequate number of
Proposals which in the opinion of the Evaluation Committee require no clarification
and/or supplementary information, such Proposals may be evaluated without
discussion. HenceIr proposals should be initially submitted on the most complete
1 ia,
and favorable terms which Proposers are capable of offering to the City.
After presentations, firms will be assigned a final score, with the highest -ranked firm
moving forward to the negotiation phase. Upon successful negotiation, a
recommendation for award will be considered by the City Commission. No work on
this project shall proceed without written authorization from the City of Tamarac.
The City reserves the right to enter into contract negotiations with the selected
Proposer. If the City and the selected Proposer cannot negotiate a successful
contract, the City may terminate such negotiations and begin negotiations with the
next selected Proposer. No Proposer shall have any rights against the City arising
from such negotiations.
The City's evaluation criteria may include, but shall not be limited to, the following:
1. Compliance with Request for Proposals [Mandatory]. This refers to the
adherence to all conditions and requirements of the Request for Proposals.
2. Background, education and experience of the firm's staff members who will be
assigned to the project; Ability of the consultant to provide all of the expertise
necessary to successfully complete the work.
3. Availability of the proposed staff members; current projected work load of
consultant; ability to provide on -site time for meetings, training and cooperative
review of work products.
4. Knowledge of and approach to the proposed work; ability to suggest and apply new
technologies or innovative approaches that may either reduce project costs and
time frame, or improve the quality of the work products.
4. Proposer team work history.
5. Cost/Price: This refers to the proposed contract fee and reimbursement expense
(Please .bud etnote that price is only one factor for consideration of award).
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a. The offeror shall propose a not -to -exceed amount for complete execution
of this project as detailed in the Specifications or Statement of Work
herein .
b. If proposing costs which may include alternate programs or services no
covered in the base bid pricing, the offeror when offering such alternative
services must provide a detailed explanation of additional optional
services to be offered.
These weighted criteria are provided to assist the Offerors in the allocation of their time
and efforts during the submission process. The criteria also guide the Evaluation
Committee during the short -listing and final ranking of Offerors by establishing a
general framework for those deliberations.
Offerors are cautioned to make no assumptions concerning ranking or short -listing unless
their has been evaluated as being responsive. Additional information may be
proposal
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required during the review and selection process to clarify the information contained in
4fferor's submittal. Submission of a proposal indicates acceptance by the firm of the
conditions contained in the request for Request for Proposals unless clearly and
specifically noted in the submitted proposal and confirmed in the contract between the City
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of Tamarac and the selected firm.
B. ACCEPTABLITY of PROPOSALS
The Offer shall be evaluated solely in accordance with the criteria set forth
herein. The proposals shall be categorized as follows:
1. Acceptable;
2. Potentially Acceptable; that is reasonably susceptible of being
made acceptable; or
3. Unacceptable.
C. AWARD of AGREEMENT
Award shall be made by the City to the responsible offeror whose proposal is
determined to be the most advantageous to the City, taking into consideration price
and the evaluation criteria set forth herein below. The City of Tamarac reserves the
right to accept the Proposal as a whole or for any component thereof if it appears to
be in the best interest of the City.
D. WEIGHTED CRITERIA
Points will be assigned to each proposal based on the following weighted criteria.
CRITERIA MAXIMUM POINTS
1. Compliance with Request for Proposal (Mandatory) NIA
2. Background, Education & Experience of Firm 25 points
3. Availability of the Proposed Staff Members 20 points
4. Knowledge of and Proposed Approach 20 points
5. Consultant Teamwork History jLjoi.nts.
6. Cost/Price 10 points
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These weighted criteria are provided to assist Proposers in the allocation of their
time and efforts during the proposal preparation process. The criteria also guide the
Evaluation Committee during the short -listing and final ranking of proposers by
establishing a general framework for those deliberations.
Once the Proposals are evaluated, a "short-list" may be selected to make
presentations to the Evaluation and Selection Committee, prior to a
recommendation for award.
The City
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E. DISCUSSIONS & PRESENTATIONS
The short --listed Proposers may be requested to make presentations to the
Committee. The City may require additional information after evaluation of the
submittals, and Proposers agree to furnish such information upon the City's request.
All Proposers are advised that in the event of receipt of an adequate number of
proposals, which in the opinion of the Evaluation Committee require no clarification
and/or supplementary information, such proposals may be evaluated without
discussion or need for presentations. Hence, proposals should be initially submitted
on the most complete and favorable terms which offerors are capable of offering to
the City,
The Evaluation Committee may conduct discussions with any Proposer who
submits an acceptable or potentially acceptable proposal. Proposers shall be
accorded fair and equal treatment with respect to any opportunity for discussion and
revision of proposals. The Evaluation Committee reserves the right to request the
Proposer to provide additional information during this process.
F. RIGHT TO REJECT PROPOSALS
To the extent permitted by applicable state and federal laws and regulations, City
reserves the right to reject any and all Proposals, to waive any and all informalities not
involving price, time or changes in the work, and to disregard all nonconforming, non-
responsive, unbalanced or conditional Proposals. Proposals will be considered
irregular and may be rejected if they show serious omissions, alterations in form,
additions not called for, conditions, unauthorized alterations, or irregularities of any
kind.
City reserves the right to reject any Proposal if City believes that it would not be in its
best interest to make an award to a particular Proposer, either because the Proposal
is not responsive, the Proposer is unqualified, of doubtful financial ability, or fails to
meet any other pertinent criteria established by City within the scope of this
solicitation.
Vill. PROPOSAL COPIES
Return One (1) Original and Seven (7) copies in an envelope marked with your firms
name and "RFP 15-14R. "Public Art Pro ram Administrator" to the City of Tamarac,
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Purchasing & Contracts Division, 7525 NW 88 Avenue, Tamarac, Florida 33321,
attention: Keith K. Glatz, CPPO, FCPM, Purchasing & Contracts Division. Any addenda
become part of this Request of Proposal and the resulting agreement. The Proposal
Form included herein should be signed by an authorized company representative, dated
and returned with the Proposal.
No negotiations, decisions or actions shall be initiated or executed by the Proposer as a
result of any discussions with any City employee. Only those communications that are
issued in writing from the Purchasing & Contracts Division may be considered as a duly
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authorized expression. Also, only communications from Proposers that are signed in and
in writing will be recognized by the City as duly authorized expressions on behalf of the
Proposer.
CONTACT WITH PERSONNEL OF THE CITY OF TAMARAC OTHER THAN THE
PURCHASING AND CONTRACT'S MANAGER OR DESIGNATED REPRESENTATIVE
REGARDING THEIR REQUEST FOR PROPOSALS MAY BE GROUNDS FOR
ELIMINATION FROM THE SELECTION PROCESS,
Balance of Page is Blank
The City For Your Life
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PROPOSAL FORM
RFP 15-14R
PUBLIC ART PROGRAM ADMINISTRATOR
PROPOSAL PRICE
Public Art Program Administrator Services for a period
of two (2) years.
Lump Sum Two (2) Year Cost (Not to Exceed price
based on hourly rates and estimated number of hours
per month): $
Total Cost per Hour (Not to Exceed): $
Estimated Number of Hours per month
Estimated Reimbursable Expenses per month
SUBMITTED BY:
Company Name:
Address:
City:
Telephone:
Email:
State: Zip:
Fax:
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COMPANY NAME: (Please Print):
Phone:
Fax:
BEFORE SUBMITTING YOUR PROPOSAL, MAKE SURE YOU...
E] 1.
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Carefully read the General Terms & Conditions, Special Conditions and the
General Requirements.
[J 2.
Provide a Technical Proposal and Work Plan.
❑❑ 3
include a Cost Proposal (See Proposal Form).
❑❑ 4
Include your Project Schedule which includes a breakdown of estimated hours to
be worked by each of your project team members
❑ 5.
Fill out and sign the Non -Collusive Affidavit and have it properly notarized.
❑ 6.
Sign the Certification page. Failure to do so will result in your Bid being
deemed non -responsive.
F-1 7.
Fill out the Offeror's Qualification Statement and Reference Form.
❑ 8
Sign the Vendor Drug Free Workplace Form.
❑ 9
Fill out the List of Sub -consultants or Subcontractors, if applicable.
[❑ 10
Fill out and sign the Certified Resolution.
❑ 11
Include all necessary Financial Statements requested.
❑] 12
include proof of insurance.
E] 13
Provide any additional documentation requested within the Proposal Document.
❑ 14
Submit ONE (1) Original AND the number of copies requested in the Proposal
Instructions. Clearly mark the sealed container with the PROPOSAL
NUMBER AND PROPOSAL NAME on the outside of the package.
Make sure your Proposal is submitted PRIOR to the deadline.
Late Proposals will not be accepted.
Failure to provide the requested attachments may result in your proposal
being deemed non -responsive.
THIS SHOULD BE THE FIRST PAGE OF YOUR PROPOSAL.
0
No Text
0
0
MAMA 1UMN11
I J I
C
CERTIFICATION
THIS DOCUMENT MUST BE SUBMITTED WITH THE PROPOSAL
We (1), the undersigned, hereby agree to furnish the item (s)/se rvice(s) described in
the Invitation to Bid. We (i} certify that we(l) have read the entire document,
including the Scope of Work, Additional Requirements, Supplemental Attachments,
Instructions to Proposers, Terms and Conditions, and any addenda issued. We
agree to comply with all of the requirements of the entire Request for Proposals.
Indicate which type of organization below:
INDIVIDUAL PARTNERSHIP CORPORATION OTHER
[�
if "Other", Explain:
Authorized Signature
Typed/Printed Name
Telephone
Company Name
Address
City, State, ZIP
Fax Federal I ax IU NumDer
Email address for above signer (if any)
k9
Pill C"
&IJ
CERTIFIED RESOLUTION
1(Name), the duly elected Secretary of
(Corporate Title), a corporation organized and existing under the laws of
the State of , do hereby certify that the following Resolution was
unanimously adopted and passed by a quorum of the Board of Directors of the said corporation at a
meeting held in accordance with law and the by-laws of the said corporation.
"IT IS HEREBY RESOLVED THAT (Name)", the duly
elected (Title of Officer) of
(Corporate Title) be and is hereby authorized to execute and
submit a Bid and/or Bid Bond, if such bond is required, to the City of Tamarac and such other
instruments in writing as may be necessary on behalf of the said corporation; and that the Bid,
Bid Bond, and other such instruments signed by himlher shall be binding upon the said corporation as
its own acts and deeds. The secretary shall certify the names and signatures of those authorized to act
by the foregoing resolution.
The City of Tamarac shall be fully protected in relying upon such certification of the secretary and shall
be indemnified and saved harmless from any and all claims, demands, expenses, loss or damage
resulting from or growing out of honoring, the signature of any person so certified or for refusing to
honor any signature not so certified.
I further certify that the above resolution is in force and effect and has not been revised, revoked or
rescinded.
I further certify that the following are the name, titles and official signatures of those persons
authorized to act by the foregoing resolution.
DAME TITLE SIGNATURE
Given under my hand and the Seal of the said corporation this day of
(SEAL)
NOTE:
,120
Secretary
Corporate Title
The above is a suggested form of the type of Corporate Resolution desired. Such form need not be
followed explicitly, but the Certified Resolution submitted must clearly show to the satisfaction of the
City of Tamarac that the person signing the Bid and Sid Bond for the corporation has been properly
empowered by the corporation to do so in its behalf.
The City For Your Life
a
-__-
OR'S QUALIFICATION STATEMENT
F E R -
of
The undersigned certifies under oath the truth and correctness of all statements and of
all answers to questions made hereinafter:
SUBMITTED TO: City of Tamarac
Purchasing and Contracts Manager
7525 NW 88t" Avenue
Tamarac, Florida 33321
Check One
Submitted B _
Q Corporation
Name,
Partnership
Address. - --------
E] Individual
City, State, Zip
[] Other
Telephone No.
Fax No,
State the true exact correct and complete name of the partnership,
corporation, trade or
fictitious name under which you do business and the address
of the place of
business.
The correct name of the Offeror is:
0
The address of the principal place of business is:
1. If Offeror is a corporation, answer the following:
a) Date of Incorporation*
b) State of Incorporation:
c) President's name:
_.. _
d) Vice President's name:
_
e) Secretary's name:
f) Treasurer's name:...
g) Name and address of Resident Agent: _ _
_
;!Vrr1.)(1
2. If Offeror is an individual or a partnership, answer the following:
h) Date of organization;
i) Name, address and ownership units of all partners:
j) State whether general or limited partnership
3. If Offeror is other than an individual, corporation or partnership, describe the
organization and give the name and address of principals:
4. If Offeror is operating under a fictitious name, submit evidence of compliance with the
Florida Fictitious Name Statute.
5. How many years has your organization been in business under its present business
name?
a) Under what other former names has your organization operated?
6. Have you ever failed to complete any work awarded to you? If so, state when, where
and why.
7. List the pertinent experience of the key individuals of your organization (continue on
insert sheet, if necessary).
0
Balance of Page is Blank
1
The Offeror acknowledges and understands that the information contained in response to
this Qualification Statement shall be relied upon by owner in awarding the contract and
such information is warranted by Offeror to be true. The discovery of any omission or
misstatement that materially affects the Offerors qualifications to perform under the
contract shall cause the owner to reject the proposal, and if after the award, to cancel and
terminate the award and/or contract.
Signature
ACKNOWLEDGEMENT
OFFEROR'S QUALIFICATION STATEMENT
State of
County of
On this the day of , 20 , before me,
the undersigned Notary Public of the State of Florida, personally appeared
and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they acknowledge
that he/she/they executed it.
WITNESS my hand and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
NOTARY PUBLIC, STATE OF FLORIDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
Q Personally known to me, or
0 Produced identification:
(Type of Identification Produced)
❑ DID take an oath, or
0 DID NOT take an oath
0
t` 1 M 0i
NON -COLLUSIVE AFFIDAVIT
State of }
)ss.
County of }
being first duly sworn,
deposes and says that.
1 . He/she is the �._ - _ (Owner, Partner,
Officer, Representative or Agent) of
the Offeror that has submitted the attached Proposal;
2. He/she is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
3. Such Proposal is genuine and is not a collusive or sharp Proposal;
4. Neither the said offeror nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any
way colluded, conspired, connived or agreed, directly or indirectly, with any other
Offeror, firm, or person to submit a collusive or sham Proposal in connection with
the Work for which the attached Proposal has been submitted; or to refrain from
bidding in connection with such Work; or have in any manner, directly or indirectly,
sought by agreement or collusion, or communication, or conference with any
Offeror, firm, or person to fix the price or prices in the attached Proposal or of any
other offeror, or to fix any Overhead, profit, or cost elements of the Proposal price or
the Proposal rice of an other offeror, or to secure through any collusion,
p P Y
conspiracy, connivance, or unlawful agreement any advantage against (Recipient),
or any person interested in the proposed Work;
5. The
or rice prices quoted in the attached Proposal are fair and proper and are not
p
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part
of the Offeror or any other of its agents, representatives, owners, employees or
parties in interest, including this affiant.
Signed, sealed and delivered in the presence of:
Witness
Witness
y
a
Printed Dame
Title
'i.�� ...la t.I 3�r r.. .I
! ! a ;
1 �r
ACKNOWLEDGMENT
NON -COLLUSIVE AFFIDAVIT
State of Florida
County of
On this the day of , 20______, before me, the undersigned Notary Public
of the State of Florida, personally appeared
t
Milk
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC, STATE OF FLORIDA
NOTARY PUBLIC
SEAL OF OFFICE:
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
CI Personally known to me, or
D Produced identification:
(Type of Identification Produced)
❑ DID take an oath, or ❑DID NOT take an oath
1 9 1
Yon lyira;Ll�
4, & tad s ii f f ' i r,
VENDOR DRUG -FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug-freeworkplace in accordance with Section 287.087,
Florida Statutes. This requirement affects all public entities of the State and
becomes effective January 1, 1991. The special condition is as follows:
IDENTICAL TIE BIDS - Preference may be given to businesses with drug -free
workplace programs. Whenever two or more bids that are equal with respect to
price, quality, and service are received by the State or by any political subdivision for
the procurement of commodities or contractual services, a bid received from a
business that certifies that it has implemented a drug -free workplace program shall
be given preference in the award process. Established procedures for processing tie
bids will be followed if none of the tied vendors have a drug -free workplace program.
In order to have a drug -free workplace program, a business shall:
1 Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for
violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug -tree workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a
condition of working on the commodities or contractual services that are under bid,
the employee will abide by the terms of the statement and will notify the employer of
any conviction of, or plea of guilty or nolo contendere to, any violation of chapter
893 or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later that five (5) days after each conviction.
5. Impose a section on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section. As the person authorized to sign the statement , I
certify that this form complies fully with the above requirements.
Company Name
Authorized Signature
. rr
SWORN STATEMENT PURSUANT To SECTION 287,133(3)(a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
TH
IS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted with Bid, Proposal or Contract No.
to the City of Tamarac for
2. This sworn statement is submitted by
(Name of entity submitting sworn statement)
Federal Employer Identification Number (FEIN)
(If the entity has no FEIN, include the Social Security Number of the individual signing this
sworn statement:
3. My name is
(Print name of individual signing)
My relationship to the entity named above is
4. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida
Statutes, means a violation of any state or federal law by a person with respect to and
directly related to the transaction of business with any public entity or with an agency or
political subdivision of any other state or with the United States, including, but not limited to,
any bid or contract for goods or services, any lease for real property, or any contract for the
construction or repair of a public building or public work, involving antitrust, fraud, theft,
bribery, collusion, racketeering, conspiracy, or material misrepresentation.
5, l understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or
entity of a plea of guilt or nolo contendere.
6. 1 understand that an "affiliate" as defined in Paragraph 287.133(l)(a), Florida Statutes,
means:
a. A predecessor or successor of a person convicted of a public entity crime: or
b. An entity under the control of any natural person who is active in the management of the
entity and who has been convicted of a public entity crime. The term "affiliate" includes
those officers, directors, executives, partners, shareholders, employees, members, and
agents who are active in the management of an affiliate. The owner by one person of
shares constituting a controlling interest in another person, or a pooling of equipment or
income among persons when not for fair market value under an arm"s length agreement,
shall be a prima facie case that one person controls another person. A person who has
been convicted of a public entity crime in Florida during the preceding 36 months shall
be considered an affiliate.
0
0
0
t:.ii{_df {i,: L F €l _tl d l N
7. 1 understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means
any natural person or entity organized under the laws of any state or of the United States
with the legal power to enter into a binding contract and which bids or applies to bid on
contracts led by a public entity or which otherwise transacts or applies to transact business
with a public entity. The term "person" includes those officers, directors, executives,
partners, shareholders, employees, members and agents who are active in management of
an entity.
8. Based on information and belief, the statement, which I have marked below, is true in
relation to the entity submitting this sworn statement. (Please indicate which statement
applies.)
Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in
the management of the entity, nor any affiliate of the entity were charged with and
convicted of a public entity crime after July 1, 1989.
E] The entity submitting this sworn statement, or one or more of the officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in
the management of the entity, or an affiliate of the entity was charged with and
convicted of a public entity crime after July 1, 1989.
The entity submitting this sworn statement, or one of its officers, director, executives,
partners, shareholders, employees, members, or agents who are active in the
management of the entity, or the affiliate of the entity has been charged with and
convicted of a public entity crime subsequent to July 1, 1989.
However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing
Officer determined that it was not in the public interest to place the entity submitting this
sworn statement on the convicted vendor list. (Attach a copy of the final order,)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER
FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH (ONE) ABOVE, IS FOR THAT PUBLIC
ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE
CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO
INFORM THE PUBLIC ENTITY (PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE
THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR
CATEGORY Two OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
(Signature)
(Date)
t.I
ACKNOWLEDGMENT
State of Florida
County of
On this the day of , 20 , before me, the undersigned Notary Public
of the State of Florida, personally appeared
and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
NOTARY PUBLIC, STATE OF FLORIDA
(Name of Notary Public. Print,
Stamp, or Type as Commissioned)
❑ Personally known to me, or
❑ Produced identification. -
(Type of Identification Produced)
❑ DID take an oath, or ❑ DID NOT take an oath
City
SAMPLE FORM AGREEMENT
BETWEEN THE CITY of TAMARA.0
AND
THIS AGREEMENT is made and entered into this day of
, 20, by and between the City of Tamarac, a municipal corporation with
principal al offices located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "City„}
and , a corporation with principal offices located at (the
"Consultant") .
WHEREAS, the City intends to develop a master plan relating to public art
for the City of Tamarac, and,
WHEREAS, the City requires certain professional services in connection
with Public Art Master Planning Services and,
WHEREAS, the Consultant represents that it is capable and prepared to
provide such services.
NOW THEREFORE, in consideration of the promises contained herein, the
parties hereto agree as follows:
1} The Contract Documents
The contract documents shall consist of this Agreement, Request for Proposal 15-
14R, "Public Art Program Administrator" issued March 8, 2015, including all conditions
therein, (including any General Terms and Conditions, Supplementary Conditions,
Statement of Work or any other provisions contained within the document), any and all
addenda, Proposal executed and submitted by the Consultant, specifications, bonds), (if
applicable), and insurance certificates), the City Resolution awarding the project, and all
modifications issued after execution of this Agreement. These documents form the
Agreement, and all are as fully a part of the Agreement as if attached to this Agreement or
repeated therein. In the event of a conflict between this document and any other contract
documents, this Agreement shall prevail.
2) The work
2.1. The Consultant shall perform all work for the City required by the contract
documents as set forth below,
2.1.1 Consultant shall furnish all labor, materials, and equipment necessary
to provide Public Art Program Administration.
2.1.2 The Consultant shall perform the services in accordance with the
provisions contained in Request for Proposal #15-14R, "Public Art
Program Administrator" as specifically stated in the proposal and
incorporated herein as well as the response to the proposal included
herein, all of which are incorporated herein as if set forth in full.
i
i�'t" i't"- r 'I) t 'F C
Additional scope of work may be specifically designated and
additionally authorized by the City. Such additional authorizations will
be in the form of a Purchase Order or written Change Order. Each
Purchase Order or written Change Order shall set forth a specific
scope of services, the amount of compensation and the required
completion date. In the event of conflict, this Agreement shall govern,
followed in precedence by Request for Proposal #15-14R, "Public Art
Master Program Administrator'' and Consultant's proposal response
dated
2.1.3 Consultant shall comply with any and all Federal, State, and local
laws and regulations now in effect, or hereinafter enacted during the
term of this Agreement, which are applicable to the Consultant, its
employees, agents or sub -consultants, if any, with respect to the
work and services described herein.
3) Insurance
a. Consultant shall obtain at Consultant's expense all necessary insurance in
such form and amount as specified in the original bid or proposal document
or as required b the City's Risk and Safety Manager before beginning work
q Y
under this Agreement including, but not limited to, Workers, Compensation,
Commercial General Liability, and all other insurance as required by the City,
including Professional Liability when appropriate. Consultant shall maintain
such insurance in full force and effect during the life of this Agreement.
Consultant shall provide to the City's Risk and Safety Manager certificates of
all insurances required under this section prior to beginning any work under
this Agreement. The Consultant will ensure that all subcontractors comply
with the above guidelines and will retain all necessary insurance in force
throughout the term of this agreement.
b. Consultant shall indemnify and hold the City harmless for any damages
resultingfrom failure of the Consultant to take out and maintain such
.
insurance. Consultants Liability Insurance policies shall be endorsed to add
the Cityas an additional insured. Consultant shall be responsible for
payment of all deductibles and self-insurance retentions on Consultant's
Liability Insurance policies.
4) Schedule
The work to be performed under this Agreement shall be commenced after City
execution of this Agreement, and subsequent Notice to Proceed. The work shall be
completed no later than eighteen (18) months after issuance of the Notice to Proceed by
the City.
0
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6} Contract Sum
The Contract Sum for the above work is Dollars and cents { }.
6) Payments
The City shall pay in full the Contract Sum to the Consultant upon completion of
the work listed in Paragraph 2 of this Agreement unless the parties agree
otherwise. The City shall pay the Consultant for work performed subject to the
specifications of the job and subject to any additions and deductions by
subsequent change order provided in the contract documents. All payments shall
be governed by the Local Government Prompt Payment Act, F.S., Part VII,
Chapter 218.
?} Indemnification
i. GENERAL INDEMNIFICATION: Consultant shall, in addition to any
other obligation to indemnify the City and to the fullest extent
permitted by law, protect, defend, indemnify and hold harmless the
City, their agents, elected officials and employees from and against all
claims, actions, liabilities, losses (including economic losses), costs
arising out of any actual or alleged; a). Bodily injury, sickness, disease
or death, or injury to or destruction of tangible property including the
loss of use resulting therefrom, or any other damage or loss arising
out of or resulting, or claimed to have resulted in whole or in part from
any actual or alleged act or omission of the Consultant, any sub -
Consultant, anyone directly or indirectly employed by any of them, or
anyone for whose acts any of them may be liable in the performance
of the Work; or b). violation of law, statute, ordinance, governmental
administration order, rule, regulation, or infringement of patent rights
by Consultant in the performance of the Mork; or c). liens, claims or
actions made by the Consultant or any sub -consultant under workers
compensation acts; disability benefit acts, other employee benefit acts
or any statutory bar. Any cost of expenses, including attorney's fees,
incurred by the City to enforce this agreement shall be borne by the
Consultant.
ii. Upon completion of all Services, obligations and duties provided for in
this Agreement, or in the event of termination of this Agreement for
any reason, the terms and conditions of this Article shall survive
indefinitely.
iii. The Consultant shall pay all claims, losses, liens, settlements or
judgments of any nature whatsoever in connection with the foregoing
indemnifications including, but not limited to, reasonable attorney's fees
(including appellate attorney's fees) and costs.
iv. City reserves the right to select its own legal counsel to conduct any
defense in any such proceeding and all costs and fees associated
therewith shall be the responsibility of Consultant under the
indemnification agreement. Nothing contained herein is intended nor
shall it be construed to waive City's rights and immunities under the
common law or Florida Statute 768.28 as amended from time to time.
v. The City and Consultant recognize that various provisions of this
Agreement, including but not limited to this Section, provide for
indemnification by the Consultant and requires a specific consideration
be given there for. The Parties therefore agree that the sum of Ten
Dollars and 00/100 {$10.00), receipt of which is hereby acknowledged,
is the specific consideration for such indemnities, and the providing of
such indemnities is deemed to be part of the specifications with respect
to the services to be provided by Consultant. Furthermore, the City and
Consultant understand and agree that the covenants and
representations relating to this indemnification provision shall serve the
term of this Agreement and continue in full force and effect as to the
City's and the Consultant's responsibility to indemnify.
8) Non -Discrimination & Equal Opportunity Employment
During the performance of the Contract, the Contractor/Consultant and its
subcontractors shall not discriminate against any employee or applicant for employment
because of race, color, sex including pregnancy, religion, age, national origin, marital
status political affiliation, familial status, sexual orientation, gender identity and
expression, or disability if qualified. The Artist will take affirmative action to ensure that
employees and those of its subcontractors are treated during employment, without
regard to their race, color, sex including pregnancy, religion, age, national origin, marital
status, political affiliation, familial status, sexual orientation, gender identity or
expression, or disability if qualified. Such actions must include, but not be limited to, the
following: employment, promotion; demotion or transfer; recruitment or recruitment
advertising, layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Artist and its subcontractors shall
agree to post in conspicuous places, available to its employees and applicants for
9 employment, notices to be provided by the contracting officer setting forth the
provisions of this nondiscrimination clause. The Artist further agrees that he/she will
ensure that Sub -all subcontractors, if any, will be made aware of and will comply with
this nondiscrimination clause.
9) independent Contractor
This Agreement does not create an employee/employer relationship between the
Parties. It is the intent of the Parties that the Consultant is an independent contractor under
this Agreement and not the City's employee for any purposes, including but not limited to,
the application of the Fair Labor Standards Act minimum wage and overtime payments,
Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment
Tax Act the provisions of the Internal Revenue Code, the State Worker's Compensation
Act, and the State Unemployment Insurance law. The Consultant shall retain sole and
iv
The GIIY f T " , — ', t r Ji , " " i I P , , -,
'J ) For tourlite L V'
absolute discretion in the judgment of the manner and means of carrying out Consultant's
activities and responsibilities hereunder provided, further that administrative procedures
applicable to services rendered under this Agreement shall be those of Consultant, which
policies of Consultant shall not conflict with City, State, or United States policies, rules or
regulations relating to the use of Consultant's funds provided for herein. The Consultant
agrees that it is a separate and independent enterprise from the City, that it had full
opportunity to find other business, that it has made its own investment in its business, and
that it will utilize a high level of skill necessary to perform the work. This Agreement shall
not be construed as creating any joint employment relationship between the Consultant
and the City and the City will not be liable for any obligation incurred by Consultant,
including but not limited to unpaid minimum wages and/or overtime premiums.
10) Assignment and Subcontracting
Consultant shall not transfer or assign the performance required by this Agreement
without the prior consent of the City. This Agreement, or any portion thereof, shall not be
subcontracted without the prior written consent of the city.
11) Notice
Whenever either party desires or is required under this Agreement to give notice to
any other party, it must be given by written notice either delivered in person, sent by U.S.
Certified Mail, U.S. Express Mail, air or ground courier services, or by messenger service, as
follows:
CITY
City Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321,
With a copy to City Attorney at the following address:
Goren, Cherof, Doody & Ezrol, P.A.
3099 East Commercial Blvd., Suite 200
Fort Lauderdale, FL 33308
CONSULTANT
12) Termination
12.1 Termination for Convenience: This Agreement may be terminated by the
City for convenience, upon seven (7) days of written notice by the City to the
I
Consultant for such termination in which event the Consultant shall be paid
its compensation for services performed to termination date, including
services reasonably related to termination. In the event that the Consultant
abandons this Agreement or causes it to be terminated, Consultant shall
indemnify the city against loss pertaining to this termination.
12.2 Default by Consultant: In addition to all other remedies available to the City,
this Agreement shall be subject to cancellation by the City for cause, should
the Consultant neglect or fail to perform or observe any of the terms,
provisions, conditions, or requirements herein contained, if such neglect or
failure shall continue for a period of thirty (30) days after receipt by
Consultant of written notice of such neglect or failure.
13) Records/Audits
13.1 The Cityof Tamarac is a public agency subject to Chapter 119, Florida
Statutes. The Contractor shall comply with Florida's Public Records Law.
Specifically, the Contractor shall:
13.1.1 Keep and maintain public records that ordinarily and necessarily would
be required by the City in order to perform the service;
13.1.2 Provide the public with access to such public records on the same
terms and conditions that the City would provide the records and at a
cost that does not exceed that provided in chapter 119, Fla. Stat., or as
otherwise provided by law;
13.1.3 Ensure that public records that are exempt or that are confidential and
exempt from public record requirements are not disclosed except as
authorized by law; and
13.1.4 Meet all requirements for retaining public records and transfer to the
City, at no cost, all public records in possession of the contractor upon
termination of the contract and destroy any duplicate public records that
are exempt or confidential and exempt. All records stored electronically
must be provided to the City in a format that is compatible with the
information technology systems of the agency.
13.2 The failure of Contractor to comply with the provisions set forth in this Article
shall constitute a Default and Breach of this Agreement and the City shall
enforce any available contract remedies in force including Article 12,
"Termination" of this Agreement.
13.3 During the term of the contract, the Contractor shall maintain all books, reports
and records in accordance with generally accepted accounting practices and
standards for records directly related to this contract. The form of all records
and reports shall be subject to the approval of the City's Auditor. The
Contractor agrees to make available to the City s Auditor, during normal
business hours and in Broward, Dade or Palm Beach Counties, all books of
Ot L
account, reports and records relating to this contract.
14) Uncontrollable Forces
14.1 Neither the City nor Consultant shall be considered to be in default of this
Agreement if delays in or failure of performance shall be due to Uncontrollable
Forces, the effect of which, by the exercise of reasonable diligence, the non-
performing party could not avoid. The term "Uncontrollable Forces" shall mean
any event which results in the prevention or delay of performance by a party of
its obligations under this Agreement and which is beyond the reasonable
control of the nonperforming party. It includes, but is not limited to fire, flood,
earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage,
and governmental actions.
14.2 Neither party shall, however, be excused from performance if nonperformance
is due to forces, which are preventable, removable, or remediable, and which
the nonperforming party could have, with the exercise of reasonable diligence,
prevented, removed, or remedied with reasonable dispatch. The
nonperforming party shall, within a reasonable time of being prevented or
delayed from performance by an uncontrollable force, give written notice to the
other party describing the circumstances and uncontrollable forces preventing
continued performance of the obligations of this Agreement.
15) Agreement Subject to Funding
This agreement shall remain in full force and effect only as long as the
expenditures provided for in the Agreement have been appropriated by the City
Commission of the City of Tamarac in the annual budget for each fiscal year of
this Agreement, and is subject to termination based on lack of funding.
16) Contingent Fees
The Consultant warrants that it has not employed or retained any company or person,
other than a bona fide employee working solely for the Consultant to solicit or secure
this Agreement and that it has not paid or agreed to pay any person, company,
corporation, individual or firm, other than a bona fide employee working solely for the
Consultant, any fee, commission, percentage, gift or any other consideration
contingent upon or resulting from the award or making of this Agreement.
17) Truth in Negotiation Certification
17.1 Execution of this Agreement by the Consultant shall act as the execution of a
truth -in -negotiation certificate certifying that the wage rates and costs used to
determine the compensation provided for in this Agreement are accurate,
complete and current as of the date of the Agreement and no higher than
those charged the Consultant's most favored customer for the same or
substantially similar service.
17.2 The said rates and cost shall be adjusted to exclude any significant sums
should the City determine that the rates and costs were increased due to
v11
0101 di
inaccurate, incomplete or non -current wage rates or due to inaccurate
representations of fees paid to outside consultants. The City shall exercise its
rights under this "Certificate" within one (1) year following payment.
18) Venue
This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement is fixed in
Broward County, Florida.
19) Signatory Authority
The Consultant shall provide the City with copies of requisite documentation
evidencing that the signatory for Consultant has the authority to enter into this
Agreement.
20) Severabiiity; Waiver of Provisions
Any provision in this Agreement that is prohibited or unenforceable in any
jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such
prohibition or u nenforceability without invalidating the remaining provisions hereof or
affecting the validity or enforceability of such provisions in any other jurisdiction. The
non -enforcement of any provision by either party shall not constitute a waiver of that
provision nor shall it affect the enforceability of that provision or of the remainder of
this Agreement.
21) Merger; Amendment
This Agreement constitutes the entire Agreement between the Consultant and the
City, and negotiations and oral understandings between the parties are merged
herein. This Agreement can be supplemented and/or amended only by a written
document executed by both the Consultant and the City.
22) No Construction Against Drafting Party
Each party to this Agreement expressly recognizes that this Agreement results from
the negotiation process in which each party was represented by counsel and
contributed to the drafting of this Agreement. Given this fact, no legal or other
presumptions against the party drafting this Agreement concerning its construction,
interpretation or otherwise accrue to the benefit of any party to the Agreement, and
each party expressly waives the right to assert such a presumption in any
proceedings or disputes connected with, arising out of, or involving this Agreement.
23) Budgetary Constraints
In the event the City is required to reduce contract costs due to budgetary
constraints, all services specified in this document may be subject to a
permanent or temporary reduction in budget. In such an event, the total cost for
viii
The City For Your Life
4C &
TS jr
t, - h . e 1-1 affected -. service , , . shall be reduced as required, The Contractor shall also be
provided with a minimum 30-day notice prior to any such reduction in budget.
Balance of Page is Blank
f. J,. `e.l ;+ .,' a,lE lJ "°N""}�1!f'} [✓I v`�Ix,)�
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the
respective dates under each signature. CITY OF TAMARAC, signing by and through its
p Mayor and City Manager, and CONSULTANT, signing by and through its duly
authorized to execute same.
CITY of TAMARAC
Harry Dressler, Mayor
Date
ATTEST: Michael C. Cernech, City Manager
Patricia A. Teufel, CIVIC Date:
City Clerk
Approved as to form and legal sufficiency:
Date
Sam Goren
ATTEST:
Company Name
(Corporate Secretary) Signature of President/Owner
Type/Print Name of Corporate Secy. Type/Print Name of President/Owner
(CORPORATE SEAL) Date
0
x
CORPORATE ACKNOWLEDGEMENT
STATE OF
SS
COUNTY OF
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
aforesaid and in the county aforesaid to take acknowledgments, personally appeared
, of
a corporation, to me known to be the person(s) described in and
who executed the foregoing instrument and acknowledged before me that he/she executed
the same.
WITNESS my hand and official seal this day of 120
Signature of Notary Public
State of Florida at Large
Print, Type or Stamp
Name of Notary Public
El Personally known to me or
D Produced Identification
Type of I.D. Produced
❑ DID take an oath, or
El DID NOT take an
oath.
XI
Exhibit 2
COMPANY NAME: (Please Print).- Gadson & Ravitz, LLC
Phone: G. (954 822 5425) R: (954)701-2118 Fax- NA
BEFORE SUBMITTING YOUR PROPOSAL, MAKE SURE YOU-10w
1. Carefully read the General Terms & Conditions, Special Conditions and
the General Requirements.
[P00�2- Provide a Technical Proposal and Work Plan.
[e3 Include a Cost Proposal (See Proposal Form).
Ee 4 Include your Project Schedule which includes a breakdown of estimated hours
to be worked by each of your project team members
5. Fill out and sign the Non -Collusive Affidavit and have it properly notarized.
6. Sign the Certification page. Failure to do so will result in your Bid
being deemed non -responsive.
Fill out the Offeror's Qualification Statement and Reference FormX
Sign the Vendor Drug Free Workplace Form.
9 Fill out the List of Sub -consultants or Subcontractors, if applicable.
0 Fill out and sign the Certified Resolution.
11 Include all necessary Financial Statements requested,
12 Include proof of insurance.
13 Provide any additional documentation requested within the Proposal Document.
14 Submit ONE (1) Original AND the number of copies requested in the
Proposal Instructions. Clearly mark the sealed container with the
PROPOSAL NUMBER AND PROPOSAL NAME on the outside of the
package.
Make sure your Proposal is submitted PRIOR to the deadline.
Late Proposals will Abe accepted.
Failure to provide the requested attachments may result in your
proposal being deemed non -responsive.
I* THIS SHOULD BE THE FIRST PAGE OF YOUR PROPOSAL.
Gadson & Ravitz, LLC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
Public Art Program Administrator
City of Tamarac
RFP 15-14R
�,
`�`��"G a ro�d
8 R�vitz
public, Art+i7esign Consultinq
George Gadson — georgegadson@gmail.com
Beth Ravitz- bethrovitz@gmall.com
Public Art and Design Consultants
11831 Highland Place
Coral Springs, Florida 33071
954-822-5425 954-701-2118
April 1, 2015
Submitted to:
Purchasing Office
City of Tamarac
7525 NW 88 Ih Avenue
Tamarac, Florida 33321
2
Gadson & Ravitz, LLC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
0
0
4D
•
Table
of Content
CI
Technical Proposal and Work Plan Pg. 4
Gadson & Ravitz, LLC History - Public Art Consultants and Public Artists
Project Task List and Work Plan
Summary of Resumes
References
Cost Proposal Pg. 26
Protect Schedule Pg. 27
Hours by Team Members
24 Month Schedule
Other Requested Documents Pg. 27
Non -Collusive Affidavit
Certification Page
Offeror's Qualification Statement and Reference Form
Vendor Drug Free Workplace Form
List of Sub -Consultants
Certified Resolution
Financial Statement
Proof of Insurance
Gadson & Ravitz, LLC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
0
TECHNICAL PROPOSAL AND WORK PLAN
0
0
Gadson & Ravitz, irLC- RFP 15--14R- Public Art Program Administrator- April 1, 2015
0 Gadson & Ravitz, LLC History
With combined careers of nearly 50 years, the team of Gadson & Ravitz helped obtain public
art ordinances, written master plans, chaired public art committees and consulted for several
cities, as well as created over 30 public art projects. Additionally, they have created several
integrated pieces in collaboration with engineers, architects, landscape architects and
municipalities and as part of a Master Plan for Art in Public Places.
The team has strategically developed lasting partnerships with communities, businesses,
developers, local government, influential designers and architectural firms.
Their diversity reflects the communities they serve and is expressed in the art they render.
The team is knowledgeable and has facilitated artworks in public locations including but not
limited to suspended ceiling sculptures, wall murals, free standing sculptures and terrazzo
rustic terrazzo and lithocrete floor designs to name a few.
Since 2008, the team has operated as consultants and developed the Public Art Master
Plan for the City of Lauderhill and was responsible for facilitating its implementation to date.
The team created all Call to Artists for the Public Art placed throughout the City of Lauderhill.
The relationships forged between Gadson and Ravitz amongst different departments in the
City of Lauderhill for the past 8 years has led to the successful implementation of 16 public
art projects. This is due to the team's ability to know and understand the "culture" of the
city's government and the interconnectivity by meeting continuously with City Staff including
but not limited to the City Manager, Deputy City Manager and staff, the City Commission,
the Mayor, the city's attorney, and other departments throughout They oversaw and
coordinated the installation of public art projects from developing and advertising the initial
Call to Artists to working with City Staff and the selected artist(s) to install the artwork.
Completed Public Art Projects in the City of Lauderhill Parks and buildings from 2008-
2015:
• Police Station- Wall painting completed by Lauderhill Art Center Artists
• Fire Station
Gadson & Ravitz designed exterior space outside the city is Fire Station to serve
as a memorial of the September 11, 2001 World Trade Center tragedy.
■ City Hall — National Call for artists for the following sites selected by Gadson &
Ravitz from shop drawings:
0 Suspended artwork for double height lobby
0 Artist designed terrazzo floor
0 Painted Mural for Curved City Commission dome
0 Wall Mural depicting the City of Lauderhill History
0 Lobby.- Mosaic the time capsule
Gadson & Ravitz, LLC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
Parks
• Ilene Lieberman Botanical Garden- (Gadson & Ravitz worked with local
school children' to create art for the park gazebo, and designed and
installed a rock wall mural for amphitheater wall) —Florida call to artists for
the selection of the sculptor Mark Fuller, and provided project management
services from design to installation of his sculpture.
• Jackie Gleason Park — Invitational call for artists for a wall mural paying
tribute to Jackie Gleason. Gadson & Ravitz worked with Veterans Park
Children's Camp to create the imbedded in the sidewalk.
0 John Mullins Aquatic Center-- Gadson and Ravitz designed and created
indoor lobby floor and an outdoor lithocrete (glass bead) floor.
0 Wally Effers, Park- Stained glass the mosaic mural on fountain, ceramic
clay sculpture and the wall mural.
0 Broward Estates Park -Mosaic mural for amphitheater wall
0 Renaissance Park —900 tiles created by children from the Boys and Girls
Club and the YMCA were imbedded into the sidewalk surrounding the tot
lot.
• Veteran's Park- Facilitated Call for Artist. Spearheaded the Public Art
Committee for the selection of the artist Mark Fuller, and provided project
management services from design to installation.
Community Centers 0
6 Sadkin Community Center- Indoor and outdoor floors, children's art in
lobby.
X Windemere Community Center —Mural on exterior wall created by
Lauderhill Art Center Artists.
• Performing Art Center -In progress: 5 calls for artists - Facilitated Call for
Artists. Spearheaded the Public Art Committee for the selection of the artists.
Elements and organizational Structure of the team
Administrative
Gadson & Ravtiz is a two person team, both sharing interchangeable roles and
responsibilities ranging from administrative to project management. Both attend
all meetings with clients, prospects, contractors, sub contractors, and project
managers the majority of the time. One partner is available at all times.
Proposer's Approach
o Gadson & Ravitz has a proven track record with all of our clients and t for
Prompt service, customer satisfaction, and prompt complaint resolution.
Methodology
Our approach to fulfilling the Scope of Work begins with development of a work
plan with due dates and deliverables. Once developed, a meeting with be
scheduled with to review and make adjustment where appropriate. The team
Gadson & Ravitz, LLC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
0
will always be available via phone or email to respond to the city's need and to
assure customer satisfactions. Our approach to challenges is to promptly
respond, gather the facts and arrive at an immediate solution.
Other Consultancy
Public Art Consultancy
• Broward County Cultural Corridor Project Evaluated art deficiencies in 3 adjacent
cities to determine community needs and feasibility for innovative visual and
performing art programs : Gadson & Ravitz
Contact Person: James Shermer, Grant Administrator
Broward County Cultural Division
100 S. Andrews Avenue
Fort Lauderdale, Florida 33301
Phone: 954-357-7502
Contract: $30,000
• city of Dania Beach Design Plan- Created a design plan for a future Art and Antique
District that incorporated use of historic building and placement of art throughout the
city, creating a sense of place and a destination for art and antique enthusiasts
(Gadson)
Contact Person:
James Shermer, Grant Administrator
Broward County Cultural Division
100 S. Andrews Avenue
Fort Lauderdale, Florida 33301
Phone: 954-357-7502
Contract: $30,000
Community of Liberia- Liberia Economic Services, Design Plan- Hollywood, FL:
Created a design plan for a community park, transforming it into a historical museum without
walls that captured historical African American figures, making the park a fun education
place to gather. (Gadson)
Contact Person: James Shermer, Grant Administrator
Broward County Cultural Division
100 S. Andrews Avenue
Fort Lauderdale, Florida 33301
Phone: 954-357-7502
Contract: $30,000
Gadson & Ravitz, LLB"- RFP 15-14R- Public Art Program Administrator- April 1, 2015
• City of Wilton Manors: Design Plan developed for creating an amphitheatre for
community gathering. (Gadson)
Contact Person: James Shermer, Grant Administrator
Broward County Cultural Division
100 S. Andrews Avenue
Fort Lauderdale, Florida 33301
Phone: 954-357-7502
Contract.- $30,000
Project Artist and Consultant:
• In collaboration with Matting-Jackson/AECOM Landscape Architects & SITE
specialists to create construction documents for various municipal projects and grants.
Wrote Master Plans, designed and developed models, sketches, thernes—determined
art placement, fabricated and installed artwork.
* City of Defray Beach, FL landscape/hardscape design, Community
Redevelopment Agency (ongoing), Veteran's Park (2010), Old School Square
Cultural Arts Expansion, (2010)
* City of Boynton Beach, FL Congress Avenue Park 2007-2009
* City of Deerfield Beach, FL.- Pioneer Cemetery entryway. 2006
* City of Tamarac, FL: Southgate Linear Park. 2005 (all above: Ravitz)
• Chair. Public Art Committee for the city of Coral Springs for 7 years (Ravitz)
• Member Broward Public Art and Design Committee (PAD) ( Ravitz)
• Chair. Tamarac Public Art Committee for the City of Tamarac for 5 years (Gadson)
• Member Broward County Public Art and Design committee- Pompano Beach Library
Project (Gadson)
0
8
Gadson & Ravitz, LLC- RFP 15-14R- Public Art Program Administrator- April 1,. 2015
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0
I*
Project Task List and Work Plan
Gadson & Ravitz, LLC- RFP 15-1411- Public Art Program Administrator- April
i 1, 2015
Task List for Work Plan 0
Existing Information
■ Get an update on existing public art projects
a Review the existing Public Art Master Plan
■ Make recommendations for additions or deletions with staff and
PAC Members
Information Gathering
■ Assess existing public art pieces
■ Identify constraints/barriers to maintenance of art pieces
■ Review existing procedures for cataloguing, overseeing appraisals
and ensuring proper conservation. I
■ Establish a maintenance and management program for art pieces
Public Art Policy
Develop Public Art Map/Brochure
■ Establish a planning meeting and implementation plan.
■ Develop content to include text, photos and site map
■ Presentation to PAC of Draft brochure
■ Partner with the Public Information Office and the Public Art
Committee to develop a program brochure/map that will not only
increase the community's involvement in the program but also
expand the current audience
■ Hold one community meeting
■ Establish meetings with staff to develop objective, schedules and
clarify roles and responsibilities
■ Work together with the Public Information Office and Public Art
Committee to develop press release and promotions materials.
Develop design and content for the City's website
■ Presentation to PAC Committee
■ Graphic design and approvals
Facilitate Two Public Art Projects
■ Create Draft Call to Artist
• Advertising Call to Artist through various distribution channels
■ Prepare Review Book for Panel Review
■ Prepare PowerPoint Sideshow
■ Facilitate contracts with finalists
■ Facilitate interviews with project finalists
a Correspondence with finalists
■ Work closely with Public Information Office on Press Release
f
10
Gadson & Ravitz, LLC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
0
I*
■ Facilitate Engineering Review, Site Constructions Reviews
■ Permitting
Scheduling of deliver and installation of art work
Planning Dedication Ceremony
■ Preparing Cataloging and archiving information
Care and Maintenance Flan
Program Management:
■ Monthly Public Art Meeting
■ Monthly Agenda and Material Prep
■ City Commission/Community Meeting where artwork is discussed
Work with Departments for consideration of integration art in to capital
projects
Budget:
M Review Current Budget
M Draft Recommendations
a City Commission Report
Gadson & Raviltz, LLC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
The following is
based on a
total budget of
$59Y500
Work Plan
Existing Information
• Get an update on existing public art projects
• Review the existing Public Art Master Plan
• Make recommendations for additions or
deletions with staff and PAC Members
Information Gathering
• Assess existing public aft pieces
• Identify constraints/barriers to
maintenance of art pieces
• Review existing procedures for
cataloguing, overseeing appraisals and
ensuring proper conservation.
• Establish a maintenance and
management program for art pieces
Public Art Policy
Develop Public Art Map/Brochure
• Establish a planning meeting and
implementation plan.
• Develop content to include text, photos
and site map
• Presentation to PAC of Draft brochure
• Partner with the Public Information
office and the Public Art Committee to
develop a program brochure/map that
will not only increase the community's
involvement in the program but also
expand the current audience
• Hold one community meeting
• Establish meetings with staff to develop
objective, schedules and clarify roles
• and responsibilities the Public
Work together with
Information Office and Public Art
Committee to develop press release
and promotions materials.
TOTAL BUDGET: $59,500
TIMELINE*
(Contingent upon execution of contract)
June - August
August - October
October - December
*Based on a Two Year
Contract
12
Gadson & Ravitz, PLC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
0
0
r�
•
Work Plan, Continued
Develop design and content for the City's website
0 Presentation to PAC Committee
a Graphic design and approvals
Facilitate Minimum of TWo Public Art Projects
• Create Draft Call to Artists
• Advertise Call to Artists through various
distribution channels
a Prepare Review Book for Panel Review
• Prepare PowerPoint Slideshow
a Facilitate contracts with finalists
a Facilitate interviews with project finalists
a Correspondence with finalists
■ Work closely with Public Information Office
on Press Release, City Newsletter
a Facilitate Engineering Review, Site
Constructions Reviews
■ Permitting
• Scheduling of deliver and installation of art
work
Planning Dedication Ceremony
Preparing Cataloging and archiving
information
■ Care and Maintenance Plan
Program Management:
• Monthly Public Art Meeting
• Monthly Agenda and Material Prep
• City Commission/Community Meeting
where artwork is discussed
• Work with Departments for consideration of
integrating art into capital projects
Budget:
Review Current Budget
Draft Recommendations
City Commission Report
TOTAL BUDGET: $69,600
August — October
(Updated on a continuous
basis)
Full Two Years of the
Contract beginning in June
2015- May 2017 as needed.
Ongoing for full term of the
contract beginninginJune
2015- May 20176
Ongoing for full term of the
contract beginning in June
2015- May 2017.
N
Gadson & Ravitz, LLC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
Summary of Resumes
Education:
Consultancy
George Gadson, M.A.
954-822-5425
Website: http:llwww.geortegadsonstudios-com
N Duke University — 1975 BA
a University of Valencia, Spain — Spanish Studies -1974
a Florida Atlantic University -Non-Profit Management Studies — 2002
a University of Massachusetts Amherst — Arts Management — 2006
a Brewer Christian College and Graduate School - The Kaleo Institute --Masters of Arts in
Christian Education -2008
• City of Lauderhill, FL: Developed Master Plan for 13 capital improvement projects including:
parks, playgrounds, municipal buildings, a fire station and aquatic center. Performing Art
Center project in progress. 2008-present
• Broward County Cultural Corridor Project: Evaluated art deficiencies in 3 adjacent cities to
determine community needs and feasibility for innovative visual and performing art programs.
• Liberia Economic and Social Development- Henry Graham Park Design Art Plan — 2008
Dania Beach, FL. — Art and Antique District Design Plan - 2006
Wilton Manor, FL — Jaycee Park Design Plan Consultant - 2006
City of Lauderdale Lakes, "Lauderdale Lakes Blueways" Design Plan - 2005
Selected Public Art Commissions
• "Equality", Urban League of Broward County, Fort Lauderdale; FL - 2012
• "Common Unity', Urban League of Broward County, Fort Lauderdale, FL -2012 -2011
"Mangrove Canopy", Community Redevelopment Agency, City of Boynton Beach, FL
■ "Burst of Flowers", Lauderhill, FL- Broward Estates Park - 2011
• "Yesterday, Today, Tomorrow", Broward County Libraries, Lauderdale Lakes, FL - 2009
• Lauderhill, FL— "Imaginary Animals", Renaissance Park — 2008
Lauderhill, FL — Public Art Master Plan Consultant — 2008 to Present
Lauderhill, FL. Ilene Lieberman Botanical Gardens — 2008
"In Celebration of Children and Families", Children's Services Council., Boynton, FL - 2007
a "Lift Every Voice", Florida Memorial University, Miami, FL - 2006
N "Family Roots",, Pompano Beach, FL - 2005
0 Tgreta Thula", Tamarac, FL., Tamarac Commons Park - 2005
Pineapple Grove ArtWalk- Delray Beach, FL- 2003:The Cultural Loop — Delray Beach, FL -
2003
■ "The Bridge", African American Research Library and Cultural Ctr., Ft. Lauderdale, FL— 2002
West Pompano Beach Highlands Park Community Center, Broward County, FL - 2001
Art Professional History
8 Fine Artist Drawing, Painting., Photography, Sculpture 1981 -Present
a Online Professor/Lecturer Brewer Christian College & Graduate School- Kaleo Institute 2008-Present
Jacksonville, Florida
Selected Art Commissions:
• Jul Family Enterprises, Inc. — African American Achievers Awards — 2014
• Intemational Swimming Hall of Fame — Fort Lauderdale, FL -2012
• Fort Lauderdale Riverwalk Trust — Fort Lauderdale, FL- 2010 -2008
• United States White House Christmas Tree Ornament — Washington, DC
• McDonald's Air and Sea Show — Fort Lauderdale, FL,, 2006, 2007
• Darden Restaurants, Inc. — Orlando, FL 2004, 2005
■ The Jim Moran Foundation — Deerfield Beach, FL 2003
■ Jack and Jill Children's Center - Ft. Lauderdale, FL 2003
Gadson & Ravitz, LLC- RFP 15-1411- Public Art Program Administrator- April 1, 2015
0
a
C. Spencer Pompey Committee - Delray Beach, FL 2003
a
Delta Heritage Foundation - West Palm Beach, FL 2003
a
African American Research Library and Cultural Center, Ft. Lauderdale, FL 2002
a
Youth Automotive Training Center, Deerfield Beach, FL - 2001
a
Community Foundation of Broward- Ft. Lauderdale, FL - 2001
a
J. M. Family Enterprises -Deerfield Beach, FL - 2000
e
The Salvation Army, Ft. Lauderdale, FL - 2000
Good Samaritan Outreach - 2000
Gold Coast Magazine/ Presidents' Council -1999 (Exemplar Awards) - 2000
Ely Educational Foundation- Pompano Beach, F1 - 1999
•
Healthy Mother Healthy Babies Coalition of Broward County - 1998, 1999, 2000, 2001
Super Bowl XXIX, "The Quarterback", to commemorate Super Bowl XXIX -1999
The Links of Broward County - 1998
18'�'Annual Sistrunk Historical Festival Poster - 1998
Children's Home Society- C.J. Radar "Hand of Hope" Award - 1996, 1997, 1998
■
Super Bowl XXIX- Sculpture- "The Kicker"; The Quarterback- Super Bowl XXIX - 1995
Miami Dolphin quarterback, Dan Marino -Dan Marino Foundation - 1994
Painting for the 1994 Dan Marino Classic Golf Benefit Tournament - 1994
Selected Awards:
a
Best in Show-ArtServe- "African American Mosaic" - 2008
a
Best in Show- Sculpture- Dania Beach Art & Antique Fine Art Show - 2006
s
Community Service and Distinguished Achievement, Florida Youth Orchestra, Ft. Lauderdale,
FL- 2006
a
Friends of Broward County African American Research Library and Cultural Center - Ft.
Lauderdale, FL - 2006
%
Best of Show - Sculpture- Dania Beach Art and Antiques on the Avenue- 2006
a
Spirit of South Florida Awards - NBC Channel 6 - 2006
4
Florida Youth Orchestra, Joseph Leavitt Award - 2006
4
Dr. Martin Luther King,, Jr. Humanitarian Award -City of Weston- Weston, FL -2 006
a
Artist of the Year - ArtServe Encore Awards - Fort Lauderdale, FL - 2004
Honorable Mention - The Delray Affair -Delray Beach, FL - 2004
Judges Award - Promenade in the Park- Ft. Lauderdale, FL - 2002
Honorable Mention - "The Splendor of Bonnet House Art Competition Fort Lauderdale, FL
2000
Certificate of Achievement - Florida Atlantic University -1999
Public Art and Design Intensive Training Workshop - 1999
tA
JM Family Enterprises, Inc.- African American Achievers Award - 1995
10
Cultural Foundation of Broward-Fellowship Award - 1996
One -Person Selected Exhibitions: - Ft.
"Hattitudes: The Art of Hat Wearing" African American Research Library & Cultural Center
Lauderdale, FL - 2007
City of Tamarac - Tamarac, Florida - 2005
Old Davie School Historical Museum: George Gadson.- Then & Now —Davie, FL - 2004
African American Research Library and Cultural Center -Ft. Lauderdale, FL - 2003
■
Ashanti Cultural Arts, Fort Lauderdale, FL - 1995
0
15
Gadson & Ravitz, LLC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
Group Exhibitions:
• "Keepers of the Dream" — Hollywood ArtsPark - 2009
• "African American Mosaic" — Tamarac, FL - 2008
• "Origins"- Lake Wales Art Center- Lake Wales, FL - 2005
• "The Middle Passage)' — Florida International University — 2005
• African Presence in the Western Hemisphere — Nova Southeastern University - 2004
* Form, Fashion and Photography, ArtServe, Ft. Lauderdale, FL - 2003
• "Healings and Heroes", ArtServe, Ft. Lauderdale, FL - 2002
• "Black Expressions" Broward County Sheriffs Office,, Ft. Lauderdale, FL - 2002
• 'The Splendor of Bonnet House Art Competition", Ft. Lauderdale, FL - 2000, 2001
• "Gathering of the Spirits% Gallery Antigua, Miami, FL 1999
• "Black Renaissance in Broward", JM. Family Enterprises Gallery at ArtServe, Ft. Lauderdale,
FL - 1999
• Florida Black Newspaper Publishers Association's "Political and Economic Summit" - 1998
• "Inspiration 98" — Harriet W. and George D. Cornell Museum of Art and History — 1998
• Steven Roy Schacknow Memorial Exhibit- Coral Springs Art Guild- Schacknow Museum of
Fine Art -1997
• "Inspiration 97" — Harriet W. and George D. Comell Museum of Art and American Culture,
Delray Beach, FL — 1997
• "Linkages. Bridging the Gulf of Time" Old Dillard Museum -Fort Lauderdale, FL — 1996
0
0
'it 6
Gadson & Ravitz, LLC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
rI
I*
Pubic Ardst/ Consultant
beth Ravitz
Fine Artist/Sculptor
www.betb-ravit2.com 11831 Highland 'Place - Coral Springs - FL - 33071 954-701.2118
PUBLIC ART CONSULTING
Public Art Consultant
City of Lauderhill, FL: Developed Master Plan for 13 capital improvement projects Including: parks, playgrounds,
municipal buildings, a fire station and aquatic center. Performing Art Center project in progress. 2008-present
•Broward County Cultural Corridor Project: Evaluated art deficiencies in 3 adjacent cites to determine community
needs and feasibility for innovative visual and performing art programs.
Project Artist
• in collaboration with Glatting-Jackson/AECOM Landscape Architects & SITE specialists to create construction
documents for various municipal projects and grants. Wrote Master Plans, designed and developed models,
sketches, themes —determined art placement, fabricated and installed artwork,
• City of Delray Beach, FL landscape/hardscape design, Community Redevelopment Agency (ongoing),
Veteran's Park (2010), Old School Square Cultural Arts Expansion, (2010)
• City of Boynton Beach, FL: Congress Avenue Park 2007-2009
• City of Deerfield Beach, FL: Pioneer Cemetery entryway. 2006
• City of Tamarac, FL: Southgate Linear Park, 2005
Professional History
Fine Artist drawing, painting printmaking, collage 1985-Present
Gallery Director Coconut Grove Gallery, Coconut Grove, FL 2006-2007
Broward College, Davie, FL 1999-2008
• Adjunct Professor/Lecturer Broward College, Nova Southeastern University 1999-2008
Davie, FL
Selected PUBLIC ART COMMISSIONS AND GRANTS
Selected Concrete —Powder Coated Alurninum—Metal
• American Cancer Society -Relay For Life, Tacoma, WA, free-standing sculpture 2013
• Congress Avenue Park, Boynton Beach, FL, integrated screen panels 2011
• Volunteer Park, Plantation, FL, 3 free-standing park sculptures 2006
• North County Homeless Assistance Center, Pompano, FL, functonal sculpture 2004
• Animal Care Facility, Davie, FL, design in progress 2004
0 Veterans Park, Tamarac, FL, commemorative aluminum sculptures 2004
• Broward Animal Care, Pompano, FL, way -finding entry feature 2002
Gadson & Ravitz,, LLC- RFP 15-1411- Public Art Program Administrator- April 1, 2015
17
Selected Stained —Fused —Slumped Glass
University of Central Florida, Orlando, FL, 2 story glass panels above stairs 2013
• Renaissance Community Senior Center, Orlando, FL, 8 glass clerestory windows 2007
Selected Terrazzo —Aggregate —Granite
• J. Mullin Community Pool, Lauderhill, FL, lithocrete pool deck Boor 2011
• Fire Station #57, Lauderhill, FL, memorial for 9111 victims 2010
• J. Mullin Community Pool, Lauderhill, FL, lobby floor 2009
• City Hall, Lauderhill, FL, foyer floor design 2009
• Sadkin Community Center, Lauderhill, FL, rustic terrazzo courtyard 2009
Selected Ceramic -Clay --Glass Tile
• Hispanic Housing Authodty, Portland OR, entryway glass the mural 2013
• Gainesville Senior Center, Gainesville, FL, entry fagade, clay and glass 2012
• Everglades High School Miramar, FL, entry fagade, grant funded 2011
• Flowering Tree Park, Lauderhill, FL, amphitheatre ceramic mural 2011
• Ocean Avenue Amphitheater, Boynton Beach, FL, wall and canopy 2011
• Nova Blanche Forman Elementary, Davie, FL, entry mural 2010
• Taravella High School, Coral Springs, FL, promenade mural 2009
• Ilene Lieberman Botanical Garden, Lauderhill, FL, sidewalk and gazebo 2009
• Renaissance Park, Lauderhill, FL, entry path and sidewalk in playground 2008
• Multicultural Park, Plantation, FL, free-standing pergola gateway and mural 2003
• Westchester Elementary School, Coral Springs, FL, pedestrian walkway mural 1999
Selected grams and Awards
• 3 time recipient of Zone Residency Grant 2008, 2010, 2012
• 2 time recipient of Community Arts in Education Grant 2001, 2008
• Best Public Art in Florida at the FAPAP Year in Review toad, 2005
• FASLA Award; FL Chapter 2002, 2004
Selected EXHIBITIONS
• Art and Culture Center of Hollywood, Hollywood, FL 2011
Art Basel, Miami, FL 2009
• Tuchin Center for the Visual Arts, Boone, NC 2009
• Mills County Arts Foundation, Ingram, TX 2009
• National Collage Exhibit, Lincoln Center, New York, NY 2005, 2008
• 2 + 3 Artist Exhibition, Hollywood, FL 2008
• Gallery S, Portraits Exhibit, Ft. Lauderdale, FL 2008
• Jupiter Center for the Arts, Jupiter, FL 2008
• Art Institute of R. Lauderdale, Mark Wheeler Gallery, Ft. Lauderdale, FL 2008
• Four Arts at Vero Beach, Vero Beach, FL 2008
• Wave Gallery, Key (Nest, FL 2008
• Yes Gallery, Wilton Manners, FL 2007
• Solo Exhibition, Coconut Grove Gallery, Coconut Grove, FL 2007
• Solo Exhibition, Miami Beach Botanical Garden Gallery, Miami, FL 2007
• Central Florida College Webber Center, Ocala, FL 2007
Gadson & Ravitz, LLC-- RFP 15-14R- Public Art Program Administrator- April 1, 2015
0
Grace Gallery, Dania Beach, FL 2006
•
Nova Southeastern University, AJvin Sherman Library "Artist in Residence", Davie, FL 2006
•
Costa Rica Ju6ed Exhibition, San Jose, Costa Rica 2006
Baker's Dozen International Collage Exhibit, New Plymouth, New Zealand 2004, 2005
International Museum of Collage, Assemblage and Construction, Mexico 2004, 2005
ArtColle, Museum and Gallery of Collage, Sergiens, France 2004, 2005
National Collage Exhibit, Lincoln Center, New York, NY 2005
•
The Open Space Gallery, Allentown, PA 2005
•
Soho Art Gallery Exhibition, Pensacola, FL 2004
•
Eclectic Art Exhibition, Columbus, OH 2002
•
Post Cards to New York, Macy Gallery, New York, NY 2002
Home Show, Schmidt Gallery Center, Boca Raton, FL 2002
•
Ft. Lauderdale Museum of Art, Ft. Lauderdale, FL 2000, 2001
•
T.W. Wood Gallery, Montpelier, VT 1999
•
Coral Springs Museum of Art, Coral Springs, FL 1999
•
Artlink Art Gallery, Ft. Wayne, IN 1998
0
0
19
Gadson & Ravitz, LLC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
Resume of Sub -consultants
Claire Garrett
Kathleen Cella Fera
20
Gadson & Ravitz, LLC- RFP 15--14R- public Art Program Administrator- April 1, 2015
0
0
0
0
CLAIRE GARRETT
3148 Cade Largo Drive * Hollywood, FL 33021 * Phone: (954) 684-1062 * clalregarri4taol.com
Public Art and Design Career Summary
Broward Cultural Division
Claire Garrett served as the senior Project Manager for Broward Cultural Division's Public Art &
Design program from 1995-2013, where she managed a diverse portfolio of public art projects.
Ms. Garrett facilitated the public art process, delivering over 30 outstanding public art projects
for the County on time and within budget. She developed the scope of work and the Call to
Artists for these projects, many of which were placemaking projects. She coordinated
community outreach meetings in the early stages of community -based projects.
The projects that Ms. Garrett managed encompassed a broad spectrum of County Divisions
and Departments such as Libraries, Parks, Public Works, Mass Transit, Human Services,
Animal Care and Regulation and Port Everglades. Budget size ranged from $8,340 to
$580,000. Notable past projects include the 3,000 square foot terrazzo and bronze floor by
Michele Oka Doner for Port Everglades Terminal 18, the kinetic light project by Larry Kirkland
in the ceilings of the two pedestrian skybridges at the Convention Center, the / LOVE YOU
project by Rosario Marquardt and Roberto Behar for the Young at Art Museum/Broward
County Library, the Pompano Drum Circle by Bill and Mary Buchen (SonArc, Inc,) for the
Northeast Transit Center, and functional artistic amenities such as benches, shelters and bike
racks by Jersey Devil, Inc. for multiple locations along the Greenway trails.
Other Relevant Experience
Member, Americans for the Arts
Member, Florida Association of Public Art Administrators (FAPAA)
• Member, Broward County Cultural Council 92-1995
► Member, Public Art Master Plan Steering Committee, Broward County, FL 19
Gadson & RavitzJLC- RIP 15-14R- Public Art Program Administrator- April 1, 2015
0
CLAIRE GARRETT
3148 Calle Largo Drive * Hollywood, FL 33021 0 Phone.- (954) 684-1062 0 clairegarr(�aol.com
Summary
More than twenty-five years of arts management experience with expertise in the following areas:
- Public Art Project Management
- Art Gallery Management
- Art Museum Education Department Management
- Volunteer Program Management
An experienced arts administrator with exceptional organizational, verbal and written
communication skills. Adept at inspiring volunteers, motivating artists to do their best work
on time and within budget, and working with diverse groups to develop consensus.
Enthusiastic promoter of art and artists. Broad experience in public, private and nonprofit sectors.
Relevant Arts Management Experience
Bonnet House Museum & Gardens — Assistant Orchid Curator 2014-present
• Recruit, train, coordinate and oversee the work of volunteers to maintain the extensive
orchid collection
• Lead monthly tours of the orchid collection
• Coordinate and oversee orchid volunteer participation in the annual Orchid Festival,
including producing divisions of the original orchids for sale during the Festival
CG Arts Management and Consulting 2014-present
* Individualized coaching services for artists
Broward Cultural Division — Public Art Senior Project Manager 1995-2013
Managed a diverse portfolio of public art projects (budget size $8,340-$580,000) Supervised commissioned artists and brought over thirty projects to successful completion
• Developed the project scope, Call to Artists and contracts; wrote reports and factsheets
• Provided training for Artist Selection Panels and managed the artist selection process
Prepared and delivered multi -media presentations -off meetings
• Coordinated community and education outreach meetings, and project kick
• Supervised the successful fabrication, delivery and installation of the artwork
0 Supervised contract compliance and Risk Management requirement compliance
0 Trained junior public art project managers
# Developed Public Art curriculum for Broward County artist training
0
22
Gadson & Ravitz, LLC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
0
KATHLEENDELI.A1'ERA
110 SE 6th
Fort Lauderdale, Florida 33305
471-1269
home (954) 561-4376
Cell (954}-
Professional Profile
As a classically trained artist and designer, Delia Vera has been assisting in the creation, coordination, and
management of public art instaEations nation-wide. Her expertise in ethnograpby and her skill as a Master Gardener
enable her to discover the distinctive physical and emotional characteristics of a place and its people; In this
research capacity, she assists artists in the translation of these values into designs that reflect the natural and human
culture of the community. She is also fluent u3 Spanish and trained in human resource management, so she
understands how cultural difference and interpersonal dynamics influence a client's expected outcomes, as well as
the collaborative processes of artistic teams. As the founder of Life by Design, Della Fera provides *individuals with
design solutions that improve the functionality and aesthetic appeal of their home, office, and rental properties,
often without incurring any adchtional cost.
11w,
o 19 years serving as the first line of communication between a employees and customers for a elite world -
made orgativIation o 1curricula' for a global staff from var-ious cultural and
5 years designing, teaching, and Coordinating training
linostic backgrounds
o 14 years serving as Assistant Grant Waiter and Installation Artist for Flon'da-based Public Artist responding
to inquiries,inquiries,vetting interests, tracking correspondence, assist in managing press /publisher requests
o 12 years researching and coordinating art project content and work with social. media consultant
website/wordpress updates, including online conimunlities
o 6 years Master Gardener Educator of best practices 'in sustainable and indigenous homiculture through
a&Ttinistrative and outreach activities.
Key SIdUs
I I I
o To make decisions with little of no supervision and in the face of crisis and time sensitive deadlines
o to resolve difficult, emotionally charged or confrontational Issues while Maintaining composure and
focusing on client needs
o to demonstrate flexibility and adjust to new and challenging work conditions
o to use time and resources efficiently and productively to achieve project objectives
o Read, write and speak Spanish fluently; conversant in French and Italian.
o ruthlessly efficient while maintaining creative flexibility, toimagiuie and brainstorm innovative ways of
responding to a design request
o exceptional writing and conununication skills, and able to work in a Mac 0sx/Google docs environment,
Adobe Suite, Microsoft Office) ..
Employment History
T.41 FF Lauderdale, FL 2001-present
I by design Founder and Freelance .DesignConfultant,
213
Gadson & Ravitz, LLC- RFP 15-1411- Public Art Program Administrator- April 1., 2015
Artist Assistant for Beth Ravtiz, LLC, Coral Springs 2002-present 0
0 Public Aft installation— multiple projects nationwide
Writer. Grants., RFQ applications, project presentations
Research planning and ethnography
0 Project design advisor
0 Photograpber and portfolio designer 2013
Real Estate St,ger, private i te client, Oakland Park
0 Generated narrative and created physical design to market property for vacation rental
Land,rcape Desi 2013
gner for Enviroscapes Plus, Plantation, FT,
interview husband and wife, survey physical property, draft master plan based on engineer
survey to create new landscape and hardscape design responding to client vision
Landscape Consultant for private client, Lighthouse Point, FL 2012
Consult on landscape design using site appropriate, low maintenance plants
S ami Beach and Ff Lauderdale Beach 2001 & 2008
pace Desi private ,gn Coor&nator, p ' ate clients, Mi
• -Renovation of Historical and Corporate long-term rental properties,
0
0
24
Gadson & Ravitz, PLC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
REFERENCES
Please list government
agencies and/or private firms with whom you have done
business during
the last five years:
Your Company Name
Gadson & Ravitz,-LLC
Address
11831 Highland Place
City State Zip
Coral Springs, F1 33071
Phone/Fax
G: 954- 822-5425 R: 954-701-2118
E-mail
qeo[Legadson(a-)_gmaiI.com bethravitz g ail.com
Agency/Firm Name:
City of Lauderhill
Address
5581 W. Oakland Park Blvd.
City State Zip
Lauderhill, Florida 33313
Phone/Fax
954-730-3004
Contact Name
Desorae Giles -Smith dgiles@lauderhill-fl.gov
Agency/Firm Name:
Kathleen Margoles- City of Oakland Park
Address
3650 NE 12'hAve
Cit y State Zip
Oakland Park, FL 33334
Phone/Fax
(954j 630-4240
Contact Name
Kathleenm@oaklandparkfl.gov
Agency/Firm Name.*
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
Agency/Firm Name:
Address
City State Zip
Phone/Fax
Contact Name
James Shermer, Grant Administrator
Broward County Cultural Division
100 S. Andrews Avenue
Fort Lauderdale, Florida 33301
Phone.- 954-357-7502
JShermer@broward.org
25
Gadson & Ravitz, LLC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
COST PROPOSAL •
PROPOSAL FORM
RFP 15-14R
PUBLIC ART PROGRAM ADMINISTRATOR
PROPOSAL PRICE
Public Art Program Administrator Services for a period
of two (2) years.
Lump Sum Two (2) Year Cost (Not to Exceed price
based on hourly rates and estimated number of hours $5.9
per month): j500
Total Cost per Hour (Not to Exceed): $50
Estimated Number of Hours per month 50 Hours
Estimated Reimbursable Expenses per month $100
SUBMITTED BY:
Company Name: Gadson & Ravitz, LLC
Address: 11831 -Highland Place
City: Coral Springs, Florida State: FL
Telephone:-G: 954-822-5425 R:954-701-2118 Fax: NA
Email: gpor il.com beth -Com
gegpdson@gma raviLz@cimail
Zip: 33071
NOTE: To be considered eligible for award, one (1) original copy of this proposal form
must be submitted with the Proposal.
NO BID INDICATION (IF "NO BID" IS OFFERED):
Please indicate reason(s) why a Proposal Is not being submitted at this time.
2(
Gadson & Ravitz, .LC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
0 PROJECT SCHEDULE
Hours by Team Members
(24 Month Schedule)
Gadson & Ravi - 1, 190
Claire Garrett - 50
Kathleen Delia Fera, - 40
OTHER REQUESTED DOCUMENTS
27
Gadson & Ravitz, PLC- RPM' 15-14R- Public Art Program Administrator- April 1, 2015
NON -COLLUSIVE AFFIDAVIT
State of Florida
County of Broward
)ss.
t4D 45V ein first duly
sworn, deposes and saysthat'.
1 Owner, )rtnqr He/sg is the r, Partner, Officer, Representative or Agent)
of 'i � T the Offeror that
has submitted the attached Proposal;
2. He/she is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal.,
3. Such Proposal is genuine and is not a collusive or sham Proposal;
4, Neither the said Offeror nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in
any way colluded, conspired, connived or agreed, directly or indirectly, with any
other Offeror, firm, or person to submit a collusive or sham Proposal in
connection with the Work for which the attached Proposal has been submitted;
or to refrain from bidding in connection with such Work; or have in any manner,
directly or indirectly, sought by agreement or collusion, or communication, or
conference with any Offeror, firm, or person to fix the price or prices in the
attached Proposal or of any other Offeror, or to fix any overhead, profit, or cost
elements of the Proposal price or the Proposal price of any other Offeror, or to
secure through any collusion, conspiracy, connivance, or unlawful agreement
any advantage against (Recipient), or any person interested in the proposed
Work;
5. The price or prices quoted in the attached Proposal are fair and proper and are
not tainted by any collusion, conspiracy, connivance, or unlawful agreement on
e
the part of the Offeror or any other of its agents, resentati owneipls,
employees or parties in interest, including this affian
Signed, sealed and delivered in the presence of:
. . . . . . . . . . .
fitness
�81
Pri elk^
* id NjYne
Title
0
0
0
0
0
0
ACKNOWLEDGMENT
NON -COLLUSIVE AFFIDAVIT
State of Florida
County of
On this the /aday of XA d- 2Q 1, before me, the undersigned Notary Public
of the State of Florida, perdonally appeared
ce or c e.- gApSol% and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/shelthey
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal. WWI
NOTARY PUBLIC, STATE OF FLORIIYA
NOTARY PUBLIC
SEAL OF OFFICE:
(Name of Notary Public: P/rint,
Stamp, or Type as Commissioned)
,,, * � ;�., TINA M. WEATLEy.
pUblic - StAt of Fkgid&
My Cam. 6pW At* 6,
I0 Personally known to me, or
0 FF 13MS
V"*=, eProduced identification:
F-wr MW -
(Type of Identification Produced)
0 DID take an oath or DID N -0 T_ take an oath
CERTIFICATION 0
THIS DOCUMENT MUST BE SUBMITTED WITH THE
PROPOSAL
We (l}, the undersigned, hereby agree to furnish the items)/service(s) described
in the Invitation to Bid. We (I} certify that we(l) have read the entire
document, including the Scope of Work, Additional Requirements, Supplemental
Attachments, Instructions to Proposers, Terms and Conditions, and any
addenda issued. We agree to comply With all of the requirements of the entire
Request for Proposals.
Indicate which type of organization below.,
INDIVIDUAL[] PARTNERSHIP[] CORPORATION[] X OTHE[R
If t er') , Expl i Limited Liability - Corry pgay 4
&W, V2 iL C
Authorize I ature Company Name
Gadson & Ravitz, LLC
Typed/Printed Name Address
George Gadson 11831 Highland Place
Telephone City, State, ZIP
G: 954 822-5425 R. 954-701-2118 Coral Springs, Florida 33071
Fax Federal Tax ID Number
NA
26-3377990
Email address for above signer (if any) georgegadson@gmail-com
0
OFFEROR'S QUALIFICATION STATEMENT
The undersigned certifies under oath the truth and correctness of all statements and of
all answers to questions made hereinafter:
SUBMITTED TO: City of Tamarac
Purchasing and Contracts Manager
7525 NW 88 th Avenue
Tamarac, Florida 33321
Check One
Submitted By: Gadson & Ravin t , G 0 Corporation
Name: George Gadson & Beth Ravitz Partnership
Address 11831 Highland Place Individual
City, State, Zip Coral Springs, Fl 33071
(1,other
Telephone No. G.- 954 822-5425 R: 954-701-2118
Fax No. NA
State the true, exact, correct and complete name of the partnership, corporation, trade
or fictitious name under which you do business and the address of the
place of business.
The correct name of the Offeror is:
Gadson & Ravitz, LLC
The address of the principal place of business is
11831 Highland Place
Coral Springs, Florida 33071
1, If Offeror is a corporation, answer the following:
a) Date of Incorporation:
b) State of Incorporation:
c) President's name:.,.--
d) Vice President's name:
e) Secretary's name:
f) Treasurer's name.,
• g) Name and address of Resident Agent:..*,-,.,,_.,-.-,-,---,,--.-,,,,.---,--.-,----.------,,-,,,.---_,.---,-
0
2. If Offeror is an individual or a partnership, answer the following:
h) Date of organization: 9/02L2008
i) Name, address and ownership units of all partners:
Gadson & Ravitz, LLC
11831 Highland Place
Coral Springs, Florida 33071
j State whether general or limited partnership: Limited Liability Company
3. If Offeror is other than an individual, corporation or partnership, describe the
organization and give the name and address of principals:
Offeror is a Limited Liability Company
George Gadson 8834 NW 75 th Ct., Tama rc, FL 33321
Beth Ravitz 11831 Highland Place, Coral Springs, FL 33071
4. If Offeror is operating under a fictitious name, submit evidence of compliance with the
Florida Fictitious Name Statute. NA
5. How many years has your organization been in business under its present business
name? 7 vears
a) Under what other former names has your organization operated?
NA
0
Gadson & Ravitz, LC- RFP 15-14R- Public Art Program Administrator. April 1, 2015
0
0
6. Have you ever failed to complete any work awarded to you? If so, state when, where
and why:
None
7. List the pertinent experience of the key individuals of your organization (continue on
insert sheet, if necessary).
With combined careers of nearly 50 years, the team of Gadson & Ravitz helped obtain
public art ordinances, written master plans, chaired public art committees and consulted for
several cities, as well as created over 30 public art projects. Additionally, they have created
several integrated pieces in collaboration with engineers, architects, landscape architects
and municipalities and as part of a Master Plan for Art in Public Places.
8. State the names and addresses of all businesses and/or individuals who own an
interest of more than five percent (5%) of the Offeror's business and indicate the
percentage owned of each such business and/or individual;
George Gadson.- 50%
Beth Ravitz — 50%
9. State the names, addresses and the type of business of all firms that are partially or
wholly owned by Offeror:
None
10. Bank References:
Bank Address Telephone xr
Wis 1=ar9 o Bank 1460 Coral Ridge Drive, Coral Springs, Florida 954-786-7031
3 3
Gadson & Ravitz, LLC- RFP 15-14R- Public Art Program Administrator- April 1, 2015
The Offeror acknowledges and understands that the information contained in response to
`pp�
this Qualification Statement shall be relied upon by owner in awarding the contract and
such Information is warranted by Offeror to be true. The discovery of any omission or
misstatement that materially affects the Offeror's qualifications to perform under the
conAa t shall cause the owner to reject the proposal, and if after the award, to cancel and
ter to the award and/or contract.
co
n
n te sn"' the a,
iu
ign�ature
ACKNOWLEDGEMENT
OFFEROR'S QUALIFICATION STATEMENT
State of
County of l3' Rd WA4P
On this the day of 20 15 "before me,
the undersigned Notary Publ!g of the State of Florida, personally appeared
e6RG 6AD-1�0i✓ and
(Name(s) of individual(s) who appeared before notary) •
whose name(s) is/are Subscribed to within the instrument, and he/she/they acknowledge
that he/she/they executed it.
WITNESS my hand and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
TINA M. WHEATLEY
Notary Public - Slaft of Florida
s. My Comm. fxpkes Aug 6, 2018
Comowistin # FF 135874 M1
=2 ===
NOTARY PUBLIC, STATE OF FLOIDA
U
(Name of Notary Pudlic- Print,
Stamp, or Type as Commissioned)
[I Personally known to me, or
XProduced identification:
--
(Type of Identification Produced)
0 DID take an oath, or
DID NOT take an oath
0 VENDOR DRUG -FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug -free workplace in accordance with Section 287.087,
Florida Statutes. "his requirement affects all public entities of the State and
becomes effective January 1, 1991. The special condition is as follows:
IDENTICALJIE BIQ.S- Preference may be given to businesses with drug -free
workplace programs. Whenever two or more bids that are equal with respect to
price, quality, and service are received by the State or by any political subdivision for
the procurement of commodities or contractual services, a bid received from the
business that certifies that it has implemented a drug -free workplace program shall
beg iven preference in the award process. Established procedures for processing tie
bids will be followed If none of the tied vendors have a drug -free workplace program.
In order to have a drug -free workplace program, a business shall:
1 Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for
violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug -free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection {1), notify the employees that, as a
condition of working on the commodities or contractual services that are under bid,
the employee will abide by the terms of the statement and will notify the employer of
any conviction of, or plea of guilty or nolo contenders to, any violation of chapter
893 or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later than five (5) days after each
convicfion.
5. Impose a section on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this seclion. As the person authorized to sign the statement, I
certify th t his form complies fully with the above requirements.
Company Name
Athorized Ignature
List of Sub -consultants
Claire Garrett
Kathleen Delia Fera
r�
I*
r�
CERTIFIED RESOLUTION
NA
0
r�
u
FINANCIAL STATEMENTS
(Available Upon Request)
0
u
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a),
FLORIDA aT&T.UTU, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS.
I This sworn statement is sui-bMi"LL �d wit b E3id,R or Co tr ct No.
to the City of Tamarac for D Ak ( x^ TTMYA -A
I - --,
2. This sworn statement is submitted by Gadson & Ravitz, LL C
(Name of entity submitting sworn statement)
elP
Federal Employer Identification Number (FEIN) 337
(If the entity has no FEIN, include the Social Security Number of the individual signing this
sworn statement:
3. My name is Georga Gadson
(Print name of individual signing)
My relationship to the entity named above is Mr,
4. 1 understand that a "public entity crime" as defined in Paragraph 287.133(l)(g), Florida
Is Statutes, means a violation of any state or federal law by a person with respect to and
-directly related to the transaction of business with any public entity or with an agency or
political subdivision of any other state or with the United States, including, but not limited to,
any bid or contract for goods or services, any lease for real property, or any contract for the
construction or repair of a public building or public work, involving antitrust, fraud, theft,
bribery, collusion, racketeering, conspiracy, or material misrepresentation.
5. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133(l)(b), Florida
StatuLeq, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or
entity of a plea of guilt or nolo contendere.
6. 1 understand that an "affiliate" as defined in Paragraph 287.133(l)(a), Florida Statutes,
means:
a. A predecessor or successor of a person convicted of a public entity crime: or
b. An entity under the control of any natural person who is active in the management of the
entity and who has been convicted of a public entity crime. The term "affiliate" includes
those officers, directors,, executives, partners, shareholders, employees, members, and
agents who are active in the management of an affiliate. The owner by one person of
shares constituting a controlling interest in another person, or a pooling of equipment or
income among persons when not for fair market value under an arms length agreement,
shall be a prima facie case that one person controls another person. A person who has
been convicted of a public entity crime in Florida during the preceding 36 months shall
be considered an affiliate.
I*
7. 1 understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means
any natural person or entity organized under the laws of any state or of the United States
with the legal power to enter into a binding contract and which bids or applies to bid on
contracts led by a public entity or which otherwise transacts or applies to transact business
with a public entity. The term "person" includes those officers, directors, executives,
partners, shareholders, employees, members and agents who are active in management of
a n entity.
8. Based on information and belief, the statement, which I have marked below, is true in
relation to the entity submitting this sworn statement. (Please indicate which statement
applies.)
Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in
the management of the entity, nor any affiliate of the entity were charged with and
convicted of a public entity crime after July 1, 1989.
The entity submitting this sworn statement, or one or more of the officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in
the management of the entity, or an affiliate of the entity was charged with and
convicted of a public entity crime after July 1, 1989.
The entity submitting this sworn statement, or one of its officers, director, executives,
partners, shareholders, employees, members, or agents who are active in the
management of the entity, or the affiliate of the entity has been charged with and
convicted of a public entity crime subsequent to July 1, 1989.
However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing
Officer determined that it was not in the public interest to place the entity submitting this
sworn statement on the convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER
FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH (ONE) ABOVE, IS FORTHAT PUBLIC
ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE
CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO
INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO ACONTRACT IN EXCESS OF THE
n A CIA
THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, 1W TUTE§ FOR
CATEGORY TWO OF ANY CHANGE IN THE INFORMATION COM*.IN THIS MO,M.
(Date)
0
ACKNOWLEDGMENT
State of Florida
County of
On this the /day of f� I 20g, before me, the undersigned Notary Public
of the State of Florida, personally appeared
eqrq and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
"dvaftao
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
0
NOTARY PUBLIC
SEAL OF OFFICE:
sit#
111#A M, MWATLEY
Nalry PAft, . $tat# of flodda
My Comm. tlpitgs Avg 6. 2015
COMMiSsWn 0 Ff 135116
lmd,14 No"
0
NOTARY PUBLIC, STATE OF FLORIDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
0 Personally known to me, or
VProduced identification:
GG DRivees L/�
(Type of Identification Produced)
[I DID take an oath, or 'DID NOT take an oath
y
SUMMARY OF INSURANCE
FOR:
GADSON & RAVITZ LLC
PO BOX 771802
POMPANO BEACH FL 33077
Phone:
BY: HOME OFFICE
NTjTMEG INSURANCE AGENCY INC/PHS
po BOX 29611
CHARLOTTE NC 28229
Phone: (866) 467-8730
FAX:
025657
TxE
fLARTFURD
Prepared:8/21/2014
FAX: (888) 443-6112
ACCOUNT POLICY RECAP Polk X - Number -Ef f Date Em Date Premium
Spectrum 02 SBY, RB1254 08202014 08202015 $438.35
Sentinel Ins Co LTD
POLICY DETAIL Policy Spectrum
Property Caves ,gees - Form Limit Deductible
Location 001 Building 001
11831 HIGHLAND PL
CORAL SPRINGS, FL 33071-7827
.jocation 001 Builciing 002
11831 HIGHLAND PL
CORAL SPRINGS, FA_T
33071-7827
Comm'I Liability COVeragjs_ -Ada Iicable to all _polio locations
Each Occurrence
$1,000,000
Damage to Premises Rented to You
$1,000f000
Medical Expense (Any One Person)
$lot 000
Personal & Advertising Injury
$1,000,000
General Aggregate
$21000t000
Product/Complet operation Aggregate
$2,000,000
Hired Non -Owned Auto Liability
$If000fcoo
EMPL PRACTICES LIAR COVG
$101000
CYBER_'FLEX LIABILITY EXC1TJ3T0N
TERRORISM
DATA BREACH RESPONSE EXPENSE COVG
$1 or 000 $1,000
DATA BREACH DEFENSE & LTAB COW1.3
$50,000
Class Description Detail Code Premium Basis
LOCATION 001 Consultant - NOC 65781 $25,000
LOCATION 001. Art Studio Including Art 44831
Lessons
This summary and its attachrnents provides high 1evel overview of policy coverages and does
riot include all conditions, limitation or exclusion. Please refer to the actual policy
forms for detailed cover -'ages, limits and deductibles.
0
Exhibit 3
0
0
0
April 22, 2015 PUBLIC ART PROGRAM ADMINISTRATOR
RFP 15-14R
FINAL EVALUATION TOTALS
Laura Atria
Gadson & Ravitz
Back round, Education & Exeerience (Max 26 voi
tsl
- ----- - ---
Director of Community Development
20
2424
Assistant Director of Parks & Recreation
20
'Grants Administrator
23
25
Public Services Operations Manager
15
25
Availability of the Proposed Staff Members (Max 20points}
Director of Community Development
20
19
Assistant Director of Parks & Recreation
19
17
Grants Administrator
19
15
Public Services Operations Manager
----
15
18
r-
Knowledge of and Proposed Approach (Max 20 poi_,_ ts)
-
Director of Community Development
15
20
Assistant Director of Parks & Recreation
17
18
Grants Administrator
19
1920
Public Services CiLerations Manager
15
Consultant Teamwork History (Max 25 points) . . ..........
Director of Development
20
25
-Community
Assistant Director of Parks & Recreation
22 --------
24
Grants Administrator
...
23
25
Public serviyes. operations Manager .. .....
15
25
Cost Price (Max 10 points)
Director of Community Development
7.45
10
Assistant Director of Parks & Recreation
7.45
10
Grants Administrator
7.45
10
Public Services operations Manager
7.45
10
------ -
TOTAL POINTS
Director of Community Development
82,45
85,45
98
93
Assistant Director of Parks & Recreation
Grants Administrator
91.46
94
Public Services Deerations Manager
67.45
98
383
TOTAL
326.8
...... TOTAL RANKING
Director of Community Development
2
Assistant Director of Parks & Recreation
2
Grants Administrator
2
Public Services Operations Manager
2
2
-----------
AGREEMENT
BETWEEN THE CITY OF TAMARAC
GADSON & RAVITZ, LLC
THIS AGREE ,YIENT is made and entered into this c�1*ay of
120
_&, by and between the City of Tamarac, a municipal v corporation with
principal offices located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "City I))
and Gadson and Ravitz, LLC, a Florida Limited Liability corporation with principal
offices located at 11831 Highland Place, Coral Springs, Florida 33071 (the
"Consultant") .
WHEREAS, the City intends to develop a master plan relating to public art
for the City of Tamarac, and,
WHEREAS, the City requires certain professional services in connection
with Public Art Master Planning Services and,
WHEREAS, the Consultant represents that it is capable and prepared to
provide such services:
NOW THEREFORE, in consideration of the promises contained herein, the
parties hereto agree as follows:
1) The Contract Documents
The contract documents shall consist of this Agreement, Request for Proposal 15-
14R, "Public Art Program Administrator" issued March 8, 2015, including all conditions
therein, (including any General Terms and Conditions, Supplementary Conditions,
Statement of Work or any other provisions contained within the document), any and all
addenda, Proposal executed and submitted by the Consultant, specifications, bond(s), (if
applicable), and insurance certificate(s), the City Resolution awarding the project, and all
modifications issued after execution of this Agreement. These documents form the
Agreement, and all are as fully a part of the Agreement as if attached to this Agreement or
repeated therein. In the event of a conflict between this document and any other contract
documents, this Agreement shall prevail.
2) The Work
2.1. The Consultant shall perform all work for the City required by the contract
documents as set forth below:
2.1.1 Consultant shall furnish all labor, materials, and equipment necessary
to provide Public Art Program Administration.
2.1.2 The Consultant shall perform the services in accordance with the
provisions contained in Request for Proposal #1 5-14R, "Public Art
Program Administrator'' as specifically stated in the proposal and
incorporated herein as well as the response to the proposal included
herein, all of which are incorporated herein as if set forth in full.
Additional scope of work may be specifically designated and
additionally authorized by the City. Such additional authorizations will
be in the form of a Purchase Order or written Change Carder. Each
Purchase Carder or written Change Order shall set forth a specific
scope of services, the amount of compensation and the required
completion date. In the event of conflict, this Agreement shall govern,
followed in precedence by Request for Proposal #15-14R, "Public Art
Master Program Administrator" and Consultant's proposal response
dated April 11 2015.
2.1.3 Consultant shall comply with any and all Federal, State, and local
laws and regulations now in effect, or hereinafter enacted during the
term of this Agreement, which are applicable to the Consultant, its
employees, agents or sub -consultants, if any, with respect to the
work and services described herein.
3} Insurance
a. Consultant shall obtain at Consultant's expense all necessary insurance in
such form and amount as specified in the original bid or proposal document
or as required by the City's Risk and Safety Manager before beginning work
under this Agreement including, but not limited to, Workers' Compensation,
Commercial General Liability, Automobile Liability, and all other insurance as
required by the City, including Professional Liability coverage. Consultant
shall maintain such insurance in full force and effect during the life of this
Agreement. Consultant shall provide to the City's Risk and Safety Manager
certificates of all insurances required under this section prior to beginning any
work under this Agreement. The Consultant will ensure that all
subcontractors comply with the above guidelines and will retain all necessary
insurance in force throughout the term of this agreement.
b. Consultant shall indemnify and hold the City harmless for any damages
resulting from failure of the Consultant to take out and maintain such
insurance. Consultant's Liability Insurance policies shall be endorsed to add
the City as an additional insured. Consultant shall be responsible for payment
of all deductibles and self-insurance retentions on Consultant's Liability
Insurance policies.
c. If consultant is not required by Florida Statutes to maintain Workers'
Compensation insurance, the Consultant shall endeavor to provide a
Workers' Compensation Exemption pursuant to Chapter 440, Florida
Statutes and shall not perform work under this contract until such
exemption is obtained.
4) Term of Agreement
The contract shall be for an initial period of two (2}years commencing with the date
of final acceptance by the City. The City reserves the right to renew the contract for
up to two (2) additional two (2) year periods, providing all parties agree to the
renewal and all of the terms, conditions and specifications remain the same.
In the event services are scheduled to end because of the expiration of this contract,
Contractor shall continue the service upon the request of the Purchasing and
Contracts Manager. Any extension period shall be in place on a month to month
basis, until terminated by the City. The contractor shall be compensated for the
service at the rate in effect when this extension clause is invoked by the City.
5) Contract Sum
The Contract Sum for the above work shall be Fifty -Nine Thousand Six Hundred
Dollars and No cents ($59,600.00), which includes snot -to -exceed fee of Fifty -Nine
Thousand Five Hundred Dollars and No Cents ($59,500.00) plus estimated
reimbursable expenses of One Hundred Dollars and No Cents ($100.00).
6) Payments
Contractor shall provide invoices for completed on a monthly basis. Payment will be
made monthly for work that has been completed and properly invoiced. Invoices
must bear the project name, a complete summary of hours worked by partners or
employees of the firm, receipts for any reimbursable expenses and the City's
purchase order number, which will be issued separately from this Agreement. City
has up to thirty (30) days to review, approve and pay all invoices after receipt. All
payments shall be governed by the Local Government Prompt Payment Act, F.S.,
Part VII, Chapter 218.
7) Indemnification
i. GENERAL INDEMNIFICATION: Consultant shall, in addition to any
other obligation to indemnify the City and to the fullest extent
permitted by law, protect, defend, indemnify and hold harmless the
City, their agents, elected officials and employees from and against all
claims, actions, liabilities, losses (including economic losses), costs
arising out of any actual or alleged.- a). Bodily injury, sickness, disease
or death, or injury to or destruction of tangible property including the
loss of use resulting therefrom, or any other damage or loss arising
out of or resulting, or claimed to have resulted in whole or in part from
any actual or alleged act or omission of the Consultant, any sub -
Consultant, anyone directly or indirectly employed by any of them, or
anyone for whose acts any of them may be liable in the performance
of the Work; or b). violation of law, statute, ordinance, governmental
iii
administration order, rule, regulation, or infringement of patent rights
by Consultant in the performance of the Work; or c). liens, claims or
actions made by the Consultant or any sub -consultant under workers
compensation acts; disability benefit acts, other employee benefit acts
or any statutory bar. Any cost of expenses, including attorney's fees,
incurred by the City to enforce this agreement shall be borne by the
Consultant.
ii. Upon completion of all Services, obligations and duties provided for in
this Agreement, or in the event of termination of this Agreement for
any reason, the terms and conditions of this Article shall survive
indefinitely.
iii. The Consultant shall pay all claims, losses, liens, settlements or
judgments of any nature whatsoever in connection with the foregoing
indemnifications including, but not limited to, reasonable attorney's fees
(including appellate attorney's fees) and costs.
iv. City reserves the right to select its own legal counsel to conduct any
defense in any such proceeding and all costs and fees associated
therewith shall be the responsibility of Consultant under the
indemnification agreement. Nothing contained herein is intended nor
shall it be construed to waive City's rights and immunities under the
common law or Florida Statute 768.28 as amended from time to time.
v. The City and Consultant recognize that various provisions of this
Agreement, including but not limited to this Section, provide for
indemnification by the Consultant and requires a specific consideration
be given there for. The Parties therefore agree that the sum of Ten
Dollars and 00/100 ($10.00), receipt of which is hereby acknowledged, is
the specific consideration for such indemnities, and the providing of such
indemnities is deemed to be part of the specifications with respect to the
services to be provided by Consultant. Furthermore, the City and
Consultant understand and agree that the covenants and
representations relating to this indemnification provision shall serve the
term of this Agreement and continue in full force and effect as to the
City's and the Consultants responsibility to indemnify.
8) Non -Discrimination & Equal Opportunity Employment
During the performance of the Contract, the Contractor/Consultant and its
subcontractors shall not discriminate against any employee or applicant for employment
because of race, color, sex including pregnancy, religion, age, national origin, marital
status, political affiliation, familial status, sexual orientation, gender identity and
expression, or disability if qualified. The Artist will take affirmative action to ensure that
employees and those of its subcontractors are treated during employment, without
regard to their race, color, sex including pregnancy, religion, age, national origin, marital
iv
status, political affiliation, familial status, sexual orientation, gender identity or
expression, or disability if qualified. Such actions must include, but not be limited to, the
following: employment, promotion; demotion or transfer; recruitment or recruitment
advertising, layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Artist and its subcontractors shall
agree to post in conspicuous places, available to its employees and applicants for
employment, notices to be provided by the contracting officer setting forth the provisions
of this nondiscrimination clause. The Artist further agrees that he/she will ensure that
Sub -ail subcontractors, if any, will be made aware of and will comply with this
nondiscrimination clause.
9) Independent contractor
This Agreement does not create an employee/employer relationship between the
Parties. It is the intent of the Parties that the Consultant is an independent contractor under
this Agreement and not the City's employee for any purposes, including but not limited to,
the application of the Fair Labor Standards Act minimum wage and overtime payments,
Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment
Tax Act, the provisions of the Internal Revenue Code, the State Worker's Compensation
Act, and the State Unemployment Insurance law. The Consultant shall retain sole and
absolute discretion in the judgment of the manner and means of carrying out Consultant's
activities and responsibilities hereunder provided, further that administrative procedures
applicable to services rendered under this Agreement shall be those of Consultant, which
policies of Consultant shall not conflict with City, State, or United States policies, rules or
regulations relating to the use of Consultant's funds provided for herein. The Consultant
agrees that it is a separate and independent enterprise from the City, that it had full
opportunity to find other business, that it has made its own investment in its business, and
that it will utilize a high level of skill necessary to perform the work. This Agreement shall
not be construed as creating any joint employment relationship between the Consultant and
the City and the City will not be liable for any obligation incurred by Consultant, including
but not limited to unpaid minimum wages and/or overtime premiums.
10) Assignment and Subcontracting
Consultant shall not transfer or assign the performance required by this Agreement
without the prior consent of the City. This Agreement, or any portion thereof, shall not be
subcontracted without the prior written consent of the city.
11) Notice
Whenever either party desires or is required under this Agreement to give notice to
any other party, it must be given by written notice either delivered in person, sent by U.S.
Certified Mail, U.S. Express Mail, air or ground courier services, or by messenger service, as
follows:
CITY
City Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321
With a copy to City Attorney at the following address:
Goren, Cherof, Doody & Ezrol, P.A.
3099 East Commercial Blvd., Suite 200
Fort Lauderdale, FL 33308
,CONSULTANT
Gadson & Ravitz, LLC
11831 Highland Place
Coral Springs, FL 33071
ATTN: George Gadson, MGR
(954) 822-5425
georgegadson@gmail.com
12) Termination
12.1 Termination for Convenience- This Agreement may be terminated by the
City for convenience, upon seven (7) days of written notice by the City to the
Consultant for such termination in which event the Consultant shall be paid
its compensation for services performed to termination date, including
services reasonably related to termination. In the event that the Consultant
abandons this Agreement or causes it to be terminated, Consultant shall
indemnify the city against loss pertaining to this termination.
12.2 Default by Consultant: In addition to all other remedies available to the City,
this Agreement shall be subject to cancellation by the City for cause, should
the Consultant neglect or fail to perform or observe any of the terms,
provisions, conditions, or requirements herein contained, if such neglect or
failure shall continue for a period of thirty (30) days after receipt by
Consultant of written notice of such neglect or failure.
13) Records/Audits
13.1 The City of Tamarac is a public agency subject to Chapter 119, Florida
Statutes. The Contractor shall comply with Florida's Public Records Law.
Specifically, the Contractor shall:
13.1.1 Keep and maintain public records that ordinarily and necessarily would
be required by the City in order to perform the service-,
13.1.2 Provide the public with access to such public records on the same
terms and conditions that the City would provide the records and at a
cost that does not exceed that provided in chapter 119, Fla. Stat., or as
otherwise provided by law,
13.1.3 Ensure that public records that are exempt or that are confidential and
exempt from public record requirements are not disclosed except as
authorized by law; and
13.1.4 Meet all requirements for retaining public records and transfer to the
City, at no cost, all public records in possession of the contractor upon
termination of the contract and destroy any duplicate public records that
are exempt or confidential and exempt. All records stored electronically
must be provided to the City in a format that is compatible with the
information technology systems of the agency.
13.2 The failure of Contractor to comply with the provisions set forth in this Article
shall constitute a Default and Breach of this Agreement and the City shall
enforce any available contract remedies in force including Article 12,
"Termination" of this Agreement.
13.3 During the term of the contract, the Contractor shall maintain all books, reports
and records in accordance with generally accepted accounting practices and
standards for records directly related to this contract. The form of all records
and reports shall be subject to the approval of the City's Auditor. The
Contractor agrees to make available to the City's Auditor, during normal
business hours and in Broward, Dade or Palm Beach Counties, all books of
account, reports and records relating to this contract.
14) Uncontrollable Forces
14.1 Neither the City nor Consultant shall be considered to be in default of this
Agreement if delays in or failure of performance shall be due to Uncontrollable
Forces, the effect of which, by the exercise of reasonable diligence, the non-
performing party could not avoid. The term "Uncontrollable Forces" shall mean
any event which results in the prevention or delay of performance by a party of
its obligations under this Agreement and which is beyond the reasonable
control of the nonperforming party. It includes, but is not limited to fire, flood,
earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage,
and governmental actions.
14.2 Neither party shall, however, be excused from performance if nonperformance
is due to forces, which are preventable, removable, or remediable, and which
the nonperforming party could have, with the exercise of reasonable diligence,
prevented, removed, or remedied with reasonable dispatch. The
nonperforming party shall, within a reasonable time of being prevented or
delayed from performance by an uncontrollable force, give written notice to the
other party describing the circumstances and uncontrollable forces preventing
Vii
continued performance of the obligations of this Agreement.
15) Agreement Subject to Funding
This agreement shall remain in full force and effect only as long as the
expenditures provided for in the Agreement have been appropriated by the City
Commission of the City of Tamarac in the annual budget for each fiscal year of
this Agreement, and is subject to termination based on lack of funding.
16) Contingent Fees
The Consultant warrants that it has not employed or retained any company or person,
other than a bona fide employee working solely for the Consultant to solicit or secure
this Agreement and that it has not paid or agreed to pay any person, company,
corporation, individual or firm, other than a bona fide employee working solely for the
Consultant, any fee, commission, percentage, gift or any other consideration
contingent upon or resulting from the award or making of this Agreement.
17) Truth in Negotiation Certification
17.1 Execution of this Agreement by the Consultant shall act as the execution of a
truth -in -negotiation certificate certifying that the wage rates and costs used to
determine the compensation provided for in this Agreement are accurate,
complete and current as of the date of the Agreement and no higher than
those charged the Consultant's most favored customer for the same or
substantially similar service.
17.2 The said rates and cost shall be adjusted to exclude any significant sums
should the City determine that the rates and costs were increased due to
inaccurate, incomplete or non -current wage rates or due to inaccurate
representations of fees paid to outside consultants. The City shall exercise its
rights under this "Certificate" within one (1) year following payment.
18) Venue
This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement is fixed in
Broward County, Florida.
19) Signatory Authority
The Consultant shall provide the City with copies of requisite documentation
evidencing that the signatory for Consultant has the authority to enter into this
Agreement.
20) Severability; Waiver of Provisions
Any provision in this Agreement that is prohibited or unenforceable in any jurisdiction
shall, as to such jurisdiction, be ineffective to the extent of such prohibition or
unenforceability without invalidating the remaining provisions hereof or affecting the
V&
validity or enforceability of such provisions in any other jurisdiction. The non-
enforcement of any provision by either party shall not constitute a waiver of that
provision nor shall it affect the enforceability of that provision or of the remainder of
this Agreement.
21) Merger; Amendment
This Agreement constitutes the entire Agreement between the Consultant and the
City, and negotiations and oral understandings between the parties are merged
herein. This Agreement can be supplemented and/or amended only by a written
document executed by both the Consultant and the City.
22) No Construction Against Drafting Party
Each party to this Agreement expressly recognizes that this Agreement results from
the negotiation process in which each party was represented by counsel and
contributed to the drafting of this Agreement. Given this fact, no legal or other
presumptions against the party drafting this Agreement concerning its construction,
interpretation or otherwise accrue to the benefit of any party to the Agreement, and
each party expressly waives the right to assert such a presumption in any
proceedings or disputes connected with, arising out of, or involving this Agreement.
23) Budgetary Constraints
In the event the City is required to reduce contract costs due to budgetary
constraints, all services specified in this document may be subject to a
permanent or temporary reduction in budget. In such an event, the total cost for
the affected service shall be reduced as required. The Contractor shall also be
provided with a minimum 30-day notice prior to any such reduction in budget.
Remainder of Page Intentionally Blank
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the
respective dates under each signature. CITY OF TAMARAC, signing by and through its
Mayor and City Manager, and CONSULTANT, signing by and through its Manager, duly
authorized to execute same.
F TAMARAC
C
.44�� lll:0 Harry resslvr, Mayor
% C)
Go
Dat
oe" 11
A Michael. Cernech City Manager
NO
Patricia A. Teufel, CM Date:
City Clerk
Approved as to form and legal sufficiency.
Date
ATTEST:
N/A
(Corporate Secretary)
Type/Print Name of Corporate Secy.
(CORPORATE SEAL)
-Sam Goren
George Gadson
Type/Print Name of Manager
Date
CORPORATE ACKNOWLEDGEMENT
STATE OF
'SS
COUNTY OF
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
George Gadson, Manager, of Gadson & Ravitz, LLC, a Florida Limited Liability Corporation,
to me known to be the person(s) described in and who executed the foregoing instrument
and acknowledged before me that he/she executed the same.
WITNESS my hand and official seal this. day of 2 0__._
--T
TINA M. WHEATLEY
Notary Public - State of Florida
3
• = MY Comm. E" Ores Aug 6. 201$
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I ) Florida
Commission # FF 135878
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Signature of Notary Public
State of Florida at Large
Print, Type or Stamp
Name of Notary Public
❑ Personally known to me or
Produced Identification
Type of I.D. Produced
F-1 DID take an oath, or
DID NOT take an
oath.