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HomeMy WebLinkAboutCity of Tamarac Resolution R-2014-102Temp. Reso. # 12548 September 22, 2014 Page 1 of 6 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R- 2014 / 0 2 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING EXECUTION OF TASK AUTHORIZATION NO. 014-15E WITH STANTEC CONSULTING SERVICES INC. TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN AND PERMITTING OF THE TAMARAC LAKES SOUTH BUFFER WALL PROJECT, IN ACCORDANCE WITH THE CITY'S CONTINUING SERVICE AGREEMENT AS AUTHORIZED BY RESOLUTION R-2011-87; AUTHORIZING AN EXPENDITURE FOR SAID PURPOSE IN AN AMOUNT NOT TO EXCEED $93,820.00; AUTHORIZING AN APPROPRIATION OF $937820.00; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABI LITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, as part of the recently completed Major Arterial Corridor Study it was determined that the City will move forward with the Buffer Wall component of the Study, which includes the design and construction of neighborhood buffer wall treatments for various parts of the City; and WHEREAS, the Tamarac Lakes South Buffer Wall Project is considered Phase of this program; and 10 WHEREAS, the City of Tamarac desires to develop detailed engineering plans for the Tamarac Lakes South Buffer Wall Project, which is located on the south side of Temp. Reso. # 12548 September 22, 2014 Page 2 of 6 Commercial Boulevard between NW 25th Terrace and NW 31 St Avenue; and WHEREAS, the Tamarac Lakes South Buffer Wall Project consists of approximately 3,500 Linear Feet of a precast system buffer wall, together with associated landscaping and irrigation improvements; and WHEREAS, the design element for Task Authorization No. 14-15E include; concrete foundations, retaining walls, concrete columns and precast wall panels, together with associated landscaping, hardscape and irrigation improvements; and WHEREAS, the City requires the services of a consulting firm knowledgeable in buffer wall and landscaping design and permitting; and WHEREAS, Stantec Consulting Services, Inc. has submitted a detailed proposal in an amount not to exceed $93,820.00, attached hereto as Exhibit "1 ", incorporated herein and made a specific part of this resolution; and WHEREAS, the proposal for this work describes all tasks to be performed in accordance with Article I, "Scope of Work", of the City of Tamarac Continuing Engineering Services Agreement as authorized by Resolution R-2011-87 dated August 241 2011, incorporated herein by reference and on file in the office of the City Clerk; and Temp. Reso. # 12548 September 22, 2014 Page 3 of 6 WHEREAS, Stantec Consulting Services, Inc. has been pre -qualified to provide professional engineering services by the City of Tamarac as authorized by Resolution R-2011-87 and the associated Continuing Engineering Services Agreement dated August 24, 2011; and WHEREAS, it is the recommendation of the Director of Public Services, the Director of Financial Services and the Purchasing and Contracts Manager that Task Authorization No. 14-15E from Stantec Consulting Services, Inc. be approved, executed and funded; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to accept and execute Task Authorization No. 14-15E with Stantec Consulting Services, Inc. to provide professional engineering services for the design and permitting of the Tamarac Lakes South Buffer Wall Project in an amount not to exceed $93,820.00 and to provide funding from the appropriate budgeted accounts. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, SECTION L Temp. Reso. # 12548 September 22, 2014 Page 4 of 6 The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof and all exhibits referenced and attached hereto are incorporated herein and made a specific part of this resolution. SECTION 2: The City Commission HEREBY approves execution of Task Authorization No. 14-15E with Stantec Consulting Services, Inc. in an amount not to exceed $93,820-00, and the appropriate City Officials are hereby authorized to execute Task Authorization No. 14-15E per the proposal, attached hereto as Exhibit "1 ", incorporated herein and made a specific part of this resolution. SECTION I Funding for Task Authorization No. 14-15E in an amount not to exceed $93,820.00 is available in the FY14 Capital Improvement Budget, Project Number GP14K. SECTION 4: The appropriate City Officials are hereby authorized to expend an amount not to exceed $93,820-00 for said purpose. SECTION 5: Temp. Reso. # 12548 September 22, 2414 Page 5 of 6 The City Manager or Designee is hereby authorized to issue Change Order in amount not to exceed established threshold per Section 6-147 of the City Code. SECTION 6: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 7: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION I passage and adoption. This Resolution shall become effective immediately upon its Temp. Reso. # 12548 September 22, 2014 Page 6 of 6 ADOPTED AND APPROVED this �''-"- da AZ41-1� , 2014. PASSED, Y of HARRY DRESSLER MAYOR ATTEST: PATRICIA TEUFEL, CITY C,LEIRK RECORD OF COMMISSION VOTE: MAYOR DRESSLER DIST 1: COMM. BUSHNELL- DIST 2: VICE MAYOR GOMEZklZ4,--�7 DIST 3: COMM. GLASSER� DIST 4: COMM. PLAC KO I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM AMUEL S. GOREN � CITY ATTORNEY 'R, c Re: Tamarac Lakes South Buffer Wall City's Task Authorization Number: 14-15E Page 2 Exhibit "A" Tamarac Lakes South Buffer Wall Task Authorization No.14-15E GENERAL DESCRIPTION OF PROJECT Services are required for the design and construction of a buffer wall along the south side of Commercial Boulevard between NW 31 rst Ave and NW 25t' Terrace. The wall will generally run along the separator between Commercial Blvd and the frontage road with openings for the intersecting cross streets. The existing separator has a retaining wall along the R/W to account for a change in elevation; therefore, the wall structure will need to replicate the retaining wall functionality. The City has indicated that the selected wall design will be a PRECAST SYSTEM with THRU- COLOR DESIGN as shown in the presentation to the Home Owners Association dated April 3, 2014. Due to the limitations of precast designs and the need for retaining wall functionality, the design may vary slightly from that shown in the original corridor study. SCOPE OF SERVICES This Proposal pra,%rides for professional engineering services for the preparation of contract documents for various segments of Precast Concrete Wall along the corridor. This proposal provides the outline of the Consultants scope of services as well as the fee structure for providing services The proposed scope of services and fees follow. Task 1— Data Collection 1. The Consultant will coordinate with the City to provide survey parameters and scope for the City to hire surveying services under separate contract. 2. The Consultant will work with provided surveys or electronic plans to establish base sheets for roadway corridors. 3. The Consultant will Conduct Utility Sunshine Onecall design tickets for potential utility conflicts 4. The Consultant will provide site visits as necessary to verify existing conditions, identify conflicting elements and potential layouts. 5. GEOTECHNICAL is too be vided by the Client and shall include at a minimum one (4) standard penetration test boring to a depth of 15 feet throughout the length of the corridor. An engineering report will be provided and will include the results of testing with recommendations for wall foundations and supporting structural elements. Task 2 — Project Design and Construction Documents The Consultant will prepare construction plans, calculations and specifications for the project consisting of: Re: Tamarac Lakes South Buffer Wall City's Task Authorization Number: 14-15B Page 3 1. Concrete foundations, retaining walls, precast wall columns, precast wall panels as necessary for a complete wall design at the subject location. 2. Landscape Plans (including hardscape elements) for the planting of the corridor and Irrigation Plans for modification of the existing irrigation system. 3. Designs for traffic signage and pavement markings, as specifically depicted in the study proN ided by the City's Traffic Consultant, included within our plans and construction documents. 4. Technical Specifications in Construction Specification Institutc LCSI), Division 2 thraueh 16.8 %Z" x 11" format as applicable. 5. Opinion of Probable Costs C organized by pay item. The Consultant will submit documents for review to the City at the following stages: • 60% flans end specification outline + 90% plans, specifications and OFC a Final plazas, specifications and OPC The consultant will meet once with City staff after each submittal to retiiew and discuss City comments. The purpose of the meeting will be to review the comments. discuss revisions and design decisions associated with the project, concludingthe meeting with an approved set of permt complete deliverables for the project. The Consultant will address coxnxnents and revise the work as aMflcable to the following_ phase of development for the work. AM siggificant redesign will be provided as an additional service. The drawings will be developed in, a 24" x 36" format and also printed in 11" x 1 T' format. Final drawer and documents shall. also be submitted in electronic format (PDF files). Task 3 — Government Agency Approval Assistance The Consultant shall prepare and process permit applications, plans and any associate documentation in accordance with all permitting agency requirements, including, but not limited to, electronic permitting when applicable. These shall include but not be limited to the following agencies: ■ City of Tamarac Buildin Departiiment ■ ,Florida Department of Transportation ■ Broward County Surface water Management(Drainage — as reguired) The consultant will respond to as many as three (3) rounds of reasonable requests for additional information from each of the above referenced agencies regarding the application submittal packages. Any significant plan revisions caused by changing agency criteria after our initial design is reviewed with each appropriate agency and similar factors outside the Consultant's control, additional meetings or coordination wi11 be considered as Additional Services. Re: Tamarac Lakes South Buffer Wall City"s Task Authorization Nmnber: 14-15E Page 4 Task 4 — Bidding Assistance The consultant will attend one (1) pre -bid meeting and issue as many as three (31 ad in response to contractor questions. Once bids are received, The consultant will review the bids, prepare a bid tabulation sheet and check references of the three (3) lowest bidders to determine the most responsive and responsible bidder. The consultant will provide the City with a letter of recommendation based upon its findings. Task 5 - Construction Phase Services . . outlined below as required to certify the proiect's completion. We believe this level of ser ice to . . I T I • .1 — & d% -- —� * — -- &— ---- -- ---- A.. Building & Engineering Permit Assistance 1. The Consultant will provide up to five (5) signed and sealed sets of the construction documents developed in Tasks listed above for the Client's designated contractor to submit for building and engineering permit. 2. The Consultant will make minor revisions to the construction documents and respond to as many as three (3) rounds of reasonable requests for information based on the comments received from Broward County and the City's Engineering and Building Departments. Plans shall be revised as necessary to obtain permits. Minor revisions shall include correction of typos, clarification of dimensions, ancillary notes and details sufficient for permittina and incidental structural, design to the original design. elements. B . Construction Administration Assistance 1. Shop drawing review: The Consultant shall review and approve (or take other appropriate action in respect of) Shop Drawings (as that term is defined in the General Conditions of each construction contract) and samples and other data that each Contractor is required to submit but only for conformance with the design concept of the Project and compliance with the information given in the Contract Documents (such review and approval, or other action, shall not extend to means, methods, sequences, techniques or procedures of construction, or safety precautions and programs incident hereto). 2. Response to Requests for Information (RFI) by the Contractor: The Consultant will provide interpretations (up to four engineering person hours) of the plans and specifications developed in Tasks listed above and provide responses to the requests for information from the contractor during construction. The Consultant will advise the Client if a response to the RFI cannot be made based on a reasonable interpretation of the plans and specifications. The Consultant shall consult with and advise the Client as to the acceptability of substitute materials and equipment that are proposed by the contractor(s). Re: Tamarac Lakes South Buffer wall City's Task Authorization Number: 14-15E Page 5 � C. Construction Observations 1. Site Civil Periodic Site visits: The Consultant will conduct ton 10 site visits (4 hour per visit) during the construction phase of the project to observe the work for general conformance to the plans, specifications and permit conditions. The Consultant shall not be responsible for the means, methods, techniques, sequences, or procedures of constriction selected by Contractor(s) or the safety precautions and programs incident to the work of Contractor(s). The Consultant's efforts will be directed toward providing the Client with a greater degree of confidence that the completed work of Contractor(s) will conform to the Contract Documents. During such visits and on the basis of on -site observations, the Consultant shall keep the Client informed of the progress of the work, shall endeavor to protect the Client against defects and deficiencies in such work, and may disapprove or reject work if it fails to conform to the Contract Documents. The Consultant will provide a bullet format field report for each project visit. The report will stummarize project observations as they relate to general conformance with the construction documents. 2. The Consultant will attend as many as four 4, bi-weekly construction progress meeting at the�reauest of the Client for the successful administration, mane -and technical execution of the Scone of Services. The agenda for each Dross meeting will be determined by, the Client. Mgglings will be planned to last auuroximately oneAD hour. 3. Substantial Completion: Upon request of the Client, the Consultant will provide one (1) site visit (in addition to those described above) to review the construction site work for substantial completion and general compliance with the plans specifications and permit conditions. Based on the substantial completion site visit the Consultant will prepare one "punch list" listing any additional work to be completed for the site work. D. Final Project Close Out 1. Final Completion: Upon request of the Client, and confirmation by the contractor that the "punch list" items have been completed, the Consultant will provide one (1) site visit (in addition to those described above) to review the construction site work for final completion and general compliance with the plans specifications and permit conditions (subject to any conditions therein expressed). The Consultant will prepare a memo notifying the Client that the work has been completed. The Consultant shall not be responsible For the acts or omissions of any Contractor or subcontractor, any of the Contractor(s)' or subcontractor(s)' agents or employees, or any other persons (except the Consultant's own employees and agents) at the site or otherwise performing any of the Contractor(s)' work. 2. Construction Certification. of Completeness to Permitting Agencies: Upon satisfactory completion of the work and submittal of satisfactory as built drawings, inspection reports, tests, approvals shop drawing, and other data by the contractor the Consultant will notify the permitting Agencies that the project has been completed and that based on our periodic site observations and information provided by the contractor that the project has been constructed in general compliance with the plans, specifications and permit conditions. The Consultant will note any significant deviations from the plans, specifications and permit conditions. Re: Tamarac Lakes South Buffer Wall City's Task Authorization Numbs. 14-15E Page 6 Task 6 —Reimbursable Expenses Direct reimbursable expenses such as express delivery services, travel, outside reproduction and duplication are included in this task. Mass reproduction for submittals and construction are not included. Out of state travel is not included. All permitting, application, and similar project fees will be paid directly by the Client. The fee for this task is meant to be an allowance. Backup documentation will be submitted with each invoice. The Client will be notified if additional fee is required to accommodate additional expenses above and beyond the fee specified in this task. ADDITIONAL SERVICES Any services not specifically provided for in the above scope will be considered additional services and can be performed at our then current hourly rates. Additional services we can pro«ide include, but are not limited to, the following: 1.. Attendance at public hearings. 2. Permit applications, processing or expedition except as noted herein. 3. Services required by additional governmental regulations, which might be put into effect after the date of this agreement. 4. Construction documents for elements outside of the identified project limits. 5. Structural design beyond those identified. 6. Environmental services beyond those identified. 7. Responses to agency comments beyond those outlined in this scope. 8. Threatened or Endangered species coordination or specific protected species surveys. 9. Any services not specifically identified and described in the above Scope of Services. 10. Irrigation services for wells, meters or timer clocks if irrigation systems are not existing or adequate. TO BE PROVIDED BY CLIENT The following items are to be provided to Stantec by the Client or the Client's Consultants: 1) As -built (record) drawings of all existing utilities within the project limits. 2) Underground utility location services to verify locations and depths of underground utilities. 3) All required geotechnical reports and recommendations. 4) All survey work, easement work and title searches, etc. will be performed by the City "s Surveyors. Soils testing for foundation design will be provided by the City if necessary. Permit work other than that mentioned in the Scope of Services is not included. Bidding Services and/or production of bid documents are not included in the scope of this work Order. Additional work to relocate utilities or miscellaneous structures is not included in this proposal. This proposal assumes that a field survey will be performed and provided to us in, AutoCad format to utilize as a base sheet for the construction documents. 5) Coordination with residents and approvals for property rights (ie easements) will be handled by the City. 6) Authorization to represent the Client on permit applications. 7) Access to the site. 8) Proof of Ownership documentation needed for permitting. Re: Tamame Lakes South Buffer Wall City's Task Authorization Number: 14-15E Page 7 9) Permit application fees and plan review fees. 10) Any other existing information related to the project that may influence the scope of services noted above including but not limited to, budget, aesthetics and associated modifications or revisions. SCHEDULE Stantec will provide its services in an expeditious and orderly manner to meet the formal written schedule mutually agreed to by the Client and the Consultant for the various elements of the project. An anticipated schedule of deliverables is included herein. FEE AND BILLIlIIG C3TS Stantec will accomplish the services outlined in Tasks 1 through 5 for the Total Project Not -To -Exceed Budget of $92,320.00. Additionally, a reimbursable task for permit fees, etc. shall be established with a budget not to exceed of $1,500.00. None of the reimbursable fees shall be invoiced without prior consent of use and proper substantiating backup. Invoicing and payment will be in accordance with the terms and conditions of the consulting agreement between the City of Tamarac and Stantec dated August 24, 2011 and shall govern this agreement as applicable. When possible, all permitting, application, and similar project fees will be paid directly by the Client. Reimbursable expenses shall only be used when needed to expedite processes as directed by the Owner. Expenses are in addition to the labor amount. Fees and expenses will be invoiced monthly based, as applicable, upon the percentage of services completed and expenses incuned as of the invoice date. Payment will be due within 30 days of the date on the Stantec invoice. '* Fees and tunes stated in the agreement are valid for sixty (60) days after the date of this letter. The following task items represent a breakdown of the lump sum amounts for Stantec for reference. - NOT -TO -EXCEED FEES Task Description 1 Data Collection 2 Project Design and Construction Documents 3 Government Agency Approval Assistance 4 Bidding Assistance 5 Construction Phase Services Design, Permitting and CA Fees REIMBURSABLE FEES 6 Reimbursable Fees, Permits, Etc. Labor Fee $ 6J30.00 $ 61,190.00 $ 6,490.00 $ 29130.00 $ 152780.00 $ 922320.00 $ 1,500.00 Sub -Consultant Fee N/A N/A N/A N/A N/A TOTAL TASK AUTHORIZATION FEE $ $91820*00 stentec Re: Tamarac Lakes South Buffer Wall City's Task Authorization Number: 14-15B Page 8 CLOSURE If you concur with the foregoing and wish to direct us to proceed with the aforementioned services, please execute the enclosed copy of this letter agreement in the space provided and return. Fees and time stated in this agreement are valid for sixty (60) days after the date of agreement by Stantec Consulting Services, Inc. Stantec Consulting Services, Inc. appreciates the opportunity to submit this letter agreement. Please contact Terrance Glunt at (561) 487-3379 x 231 if you have any questions. Respectfully Submitted, STA,NTEC CONSULTING SERVICES, INC. N. G1unt, P.E. Cc: file Agreed to this d day of �� 2014 /"Trm? AM" T t w Ar• n. /" Michael C. Cernech, City Manager (Print or Type Njme) (Print or Type Name) Official Seal. ``oxIll111IN Witness ���` I A MA '� • . 000 EST L1� • • e 190 /i'f � �146 C 0 tj ,�OIl�il�rt�t W27 l56•husiness derelopaie--it"I'an:ar, c1('onimerc:isl BIN WaIWCommcrcial Wtvd walla:.doc SUBCONSULTANT FEES (GFOTECHNICAL SERVICES NONE) - See Abe" REIMBURSABLE ALLOWANCE (permit hes) 1,500.00 TCYFAL PROPOSED COMPENSA71ON $ "A20Ao -staff tec Re: Tamarac Lakes South Buffer Wall City's Task Authorization Number: 14-15E Page 2 Exhibit "A" Tamarac Lakes South Buffer wall Task Authorization No.14-15E GENERAL DESCRIPTION OF PROJECT Services are required for the design and construction of a buffer wall along the south side of Commercial Boulevard between NW 31 rst Ave and NW 25t' Terrace. The wall will generally run along the separator between Commercial Blvd and the frontage road with openings for the intersecting cross streets. The existing separator has a retaining wall along the R/w to account for a change 'n elevation; therefore, the wall structure will need to replicate the retaining wall functionality. The City bas indicated that the selected wall design will be a PRECAST SYSTEM with THRU- COLOR DESIGN as shown in the presentation to the Home Owners Association dated April 3, 2014. Due to the limitations of precast designs and the need for retaining wall functionality, the design may vary slightly from that shown in the original corridor study. SCOPE OF SERVICES This Proposal prm ides for professional engineering services for the preparation of contract documents for various segments of Precast Concrete wall along the corridor. This proposal provides the outline of the Consultants scope of services as well as the fee structure for providing services The proposed scope of services and fees follow. Task 1— Data Collection 1. The Consultant will coordinate with the City to provide survey parameters and scope for the City to hire surveying services under separate contract. 2. The Consultant will work with provided surveys or electronic plans to establish base sheets for roadway corridors. 3. The Consultant will Conduct Utility Sunshine Onecall design tickets for potential utility conflicts 4. The Consultant will provide site visits as necessary to verify existing conditions, identify conflicting elements and potential layouts. 5. GEOTECHNICAL is too be provided by the Client and shall include at a rninirnum one (4) standard penetration test boring to a depth of 15 feet throughout the length of the corridor. An engineering report will be provided and will include the results of testing with recommendations for wall foundations and supporting structural elements. Task 2 — Project Design. and Construction Documents The Consultant will prepare construction plans, calculations and specifications for the project consisting of: Re: Tamarac Lakes South Buffer Wall City's Task Authorize ion Dumber: 14-15E Page 3 b 1. Concrete foundations, retaining walls, precast wall columns, precast wall panels as necessary for a complete wall design at the subject location. 2. Landscape Plans (including hardscape elements) for the planting of the corridor and Irrigation Plans for modification of the existing irrigati Dn system. 3. Designs for traffic signage and pavement markings, as specifically depicted in the study pro-vided by the City's Traffic Consultant, included within our plans and construction documents. 4. Technical Specifications in Construction Soeciflcation Institute (CSI), Division 2 through 16.8 %" x I I" format as lglplicable. 5. Opinion of Probable Costs C1PC organized by pay item. The Consultant will submit documents for review to the City at the following stages: • 60%plans and snconica0 Alm tion outline • 90% plans=gmifications and OPC • Final plans, specifications and OPC The consultant will meet once with City staff after each submittal to reyew and discuss City comments. The purpose of the meeting will be to review , the cc mments. discuss revisions and design decisions associated with the project, concludingthe meeg with an approved set of nercent complete deliverables for the oroiect. The Consultant will address cs and revise the work as applicable to the following_. phase c redesign will be provided as an additional. service. inas will ina24"x36" drawings and documents shall also be submitted in electronic format CPDF. files). Task 3 — Government Agency Approval Assistance The Consultant shall prepare and process permit applications, plans and any associate documentation in accordance with all permitting agency requirements, including, but not limited to, electronic permitting when applicable. These shall include but not be limited to the following agencies: ■ City of Tamarac Buildin9�ent ■ ,Florida Denartnaent of Transportation ■ Broward County Surface Water Management (DMgage — as required) The consultant will respond to as man as three 3) rounds of reasonable requests for additional information from each of the above referenced agencies regarding the application submittal packages. Any significant plan revisions caused by changing agency criteria after our initial design is reviewed with each appropriate agency and similar factors outside the Consultant's control, additional meetings or coordination will be considered as Additional Services. ! I? . . �. IT&H Re: Tamarac Lakes South Buffer Wall City's Task Authorization Nuwnber: 14-15E Page 4 Task 4 — Bidding Assistance The consultant will attend one (1) pre -bid meeting and issue as many as three (3) ddenduets in response to contractor questions. Once bids are received, The consultant will review the bids, prepare a bid tabulation sheet and check references of the three (3) lowest bidders to detemune the most responsive and responsible bidder. The consultant will provide the City with a letter of recommendation based upon its findings. Task 5 - Construction Phase Services During the construction phase of the site imamqqnents. we will provide the scope of services outlined below as required to certifythe proiect's completion. , We believe this level of service to be the minimum necessary to obtain the necessary information to certifications. A. Building & Engineering Permit Assistance 1. The Consultant will provide up to five (5) signed and sealed sets of the construction documents developed in Tasks listed above for the Client's designated contractor to submit for building and engineering permit. 2. The Consultant will make minor revisions to the construction documents and res and to as man as three 3) rounds of reasonable requests for information based on the comments received from Broward County and the City's Engineering and Building Departments. Plans shall be revised as necessary to obtain permits. Minor revisions shall include correction of typos, clarification of dimensions. ancillary notes and details sufficient for 12ernaitting and incidental structural, design to the original designn elements. B. Construction Administration Assistance 1. Shop drawing review: The Consultant shall review and approve (or take other appropriate action in respect of) Shop Drawings (as that term is defined in the General Conditions of each construction contract) and samples and other data that each Contractor is required to submit but only for confc e with the design concept of the Project and compliance with the information given in the Contract Documents (such review and approval, or other action, shall not extend to means, methods, sequences, techniques or procedures of construction, or safety precautions and programs incident hereto). 2. Response to Requests for Information (RFI) by the Contractor: The Consultant will provide interpretations (up to four engineering person hours) of the plans and specifications developed in Tasks listed above and provide responses to the requests for information from the contractor during construction. The Consultant will advise the Client if a response to the RFI cannot be made based on a reasonable interpretation of the plans and specifications. The Consultant shall consult with and advise the Client as to the acceptability of substitute materials and equipment that are proposed by the contractor(s). Re: Tammac Lakes South Buffer Wall City's Task Authorization Nwnber: 14 -15E Page 5 StantK C. Construction Observations I. Site Civil Periodic Site Visits: The Consultant will conduct ten 10 site visits (4 hour per visit) during the construction phase of the project to observe the work for general conformance to the plans, specifications and permit conditions. The Consultant shall not be responsible for the means, methods, techniques, sequences, or procedures of construction selected by Contractor(s) or the safety precautions and programs incident to the work of Contractor(s). The Consultant's efforts will be directed toward providing the Client with a greater degree of confidence that the completed work of Contractor(s) will conform to the Contract Documents. During such visits and on the basis of on -site observations, the Consultant shall keep the Client informed of the progress of the work, shall endeavor to protect the Client against defects and deficiencies in such work, and may disapprove or reject work if it fails to conform to the Contract Documents. The Consultant will provide a bullet format field report for each project visit. The report will sproject observations as they relate to general conformance with the construction documents. 2. The Consultant will attend as Ynany, as four L4) bi-weekly construction orogress meetings at the request of the Client for the successful administration, manages and technical execution of the Sco ;,e of Services. _ The a& da for each oroaress m.= g will be determined by the Client. Meetiiin.es will be planned to last aMroximately one (1) I Substantial Completion: Upon request of the Client, the Consultant will provide one (1) site visit (in addition to those described above) to review the constriction site work for substantial completion and general compliance with the plans specifications and permit conditions. Based on the substantial completion site visit the Consultant will prepare one "punch list" listing any additional work to be completed for the site work. D. Final Project Close Out 1. Final Completion: Upon request of the Client, and confirmation by the contractor that the "punch list" items have been completed, the Consultant will provide one (1) site visit (in addition to those described above) to review the construction site work for final completion and general compliance with the plans specifications and permit conditions (subject to any conditions therein expressed). The Consultant will --- a memo notifying the Client that the work has been completed. The Consultant shall not be responsible for the acts or omissions of any Contractor or subcontractor, any of the Contractor(s)' or subcontractor(s)' agents or employees, or any other persons (except the Consultant's own employees and agents) at the site or otherwise performing any of the Contractor(s)' work. 2. Construction Certification of Completeness to Permitting Agencies: Upon satisfactory completion of the work and submittal of satisfactory as -built drawings, inspection reports, tests approvals. Lhogdrawingr. and other data by the contractor the Consultant will notify the permitting Agencies that the project has been completed and that based on our periodic site observations and information provided by the contractor that the project has been constructed in general compliance with the plans, specifications and permit conditions. The Consultant will note any significant deviations from the plans, specifications and permit conditions. v ,•'� lip - Re: Tamarac Lakes South Buffer Wall City's Task Authorization Number: 14-15E Page 6 Task 6 —Reimbursable Expenses Direct reimbursable expenses such as express delivery senices, travel, outside reproduction and duplication are included in this task. Mass reproduction for submittals and construction are not included. Out of state travel is not included. All permitting, application, and s' ' ar project fees will be paid directly by the Client. The fee for this task is meant to be an allowance. Backup documentation will be submitted with each m* voice. The Client will be notified if additional fee is required to accommodate additional expenses above and beyond the fee specified in this task. ADDITIONAL SERVICES Any services not specifically provided for in the above scope will be considered additional services and can be performed at our then current hourly rates. Additional services we can pro`'ide include, but are not limited to, the following: 1. Attendance at public hearings. 2. Permit applications, processing or expedition except as noted herein. 3. Services required by additional governmental regulations, which might be put into effect after the date of this agreement. 4. Construction documents for elements outside of the identified project limits. 5. Structural design beyond those identified. 6. Environmental services beyond those identified. 7. Responses to agency comments beyond those outlined in this scope. 8. Threatened or Endangered species cooridination or specific protected species surveys. 9. Any services not specifically identified and described in the above Scope of Services. 10. Irrigation services for wells, meters or tamer clocks if irrigation systems are not existing or adequate. TO BE PROVIDED BY CLIENT The following items are to be provided to Stantec by the Client or the Client's Consultants: 1) As -built (record) drawings of all existing utilities within the project limits. 2) Underground utility location services to verify locations and depths of underground utilities. 3) All required geoteehnical reports and recommendations. 4) All survey work, easement work and title searches, etc. will be performed by the City's Surveyors. Soils testing for foundation design will be provided by the City if necessary. Permit work other than that mentioned in the Scope of Services is not included. Bidding Services and/or production of bid documents are not included in the scope of this work Order. Additional work to relocate utilities or miscellaneous structures is not included in this proposal. This proposal assumes that a field survey will be performed and provided to us in AutoCad format to utilize as a base sheet for the construction documents. 5) Coordination with residents and approvals for property rights (ie easements) will be handled by the City. 6) Authorization to represent the Client on permit applications. 7) Access to the site. 8) Proof of Ownership documentation needed for permitting. � fm Re: Tamataa L kes South Buffer Wall City's Task Authorization Number: 1415E Page 7 9) Permit application fees and plan review fees. 10) Any other existing information related to the project that may influence the scope of services noted above including but not 'ted to, budget, aesthetics and associated modifications or revisions. SCHEDULE Stantec will provide its services in an expeditious and orderly manner to meet the formal written schedule mutually agreed to by the Client and the Consultant for the various elements of the project. An anticipated schedule of deliverables is included herein. s_ " 69 1 M IR 1 C3TS Stantec will accomplish the services outlined in Tasks 1 through 5 for the Total Project Not -To -Exceed Budget of $92,320.00. Ad 'tionally, a reimbursable task for permit fees, etc. shall be established with a budget not to exceed of $1,500.00. None of the reimbursable fees shall be invoiced without prior consent of use and proper substantiating backup. Invoicing and payment will be in accordance with the terms and conditions of the consulting agreement between the City of Tamarac and Stantec elated August 24, 2011 and shall govern this agreement as applicable. 'When possible, all permitting, application, and similar project fees will be paid directly by the Client. Reimbursable expenses shall only be used when needed to expedite processes as directed by the Owner. Expenses are in addition to the labor amount. Fees and expenses will be invoiced monthly based, as applicable, upon the percentage of services completed and expenses incurred as of the invoice date. Payment will be due within. 30 days of the date on the Stantec invoice. Fees and times stated in the agreement are valid for sixty (60) days after the date of this letter. The following task items represent a breakdown of the lump sum amounts for Stantec for reference: NOT -TO -EXCEED FEES Task Description 1 Data Collection 2 Project Design and Construction Documents 3 Government Agency Approval Assistance 4 Bidding Assistance 5 Construction Phase Services Design, Permitting and CA Fees REMBURSABLE FEES 6 Reimbursable Fees, Permits, Etc. Labor Fee $ 69730.00 $ 61,190.00 $ 62490.00 $ 29130.00 $ 15,780.00 $ 922520.00 $ 1,500.00 Sub -Consultant Fee NIA N/A N/A N/A N/A TOTAL TASK AUTHORIZATION FEE S. $93,820.00 Re: Tamarac Lakes South Buffer Nall City's Task Authorization Number. 14-15E Page 8 CLOSURE If you concur with the foregoing and wish to direct us to proceed with the aforementioned services, please execute the enclosed copy of this letter agreement in the space provided and return. Fees and time stated in this agreement are valid for sixty (60) days after the date of agreement by Stantec Consulting Services, Inc. Stantec Consulting Services, Inc. appreciates the opportunity to submit this letter agreement. Please contact Terrance G1unt at (561) 487-3379 x 231 if you have any questions. Respectfully Submitted, STA NTEC CONSULTING SERVICES, INC, N. G1unt, P.E. Cc: file Agreed to this day of 2014 CITY OF TAMARAC A. NkniciDa1kv 0 Michael C. Cernech, City Manager (Print or Type Naive) (Print or Type Name) Official Seal: City Manager Witness W2156-busincss develo meal'I amarac"Comrnereial BIN d YlallsxCammcrcial B11-d wall;.doe TA,4 `Y s • • • • .0, • • ISHE . Q. ESTAB .T — r � ; swam -"a �Z oft - Ii oft • A • e11141 SUBCONSULTANT FEES (GEOTECHMCAL SE ICES NOW - See Above REIMBURSABLE ALLOWANCE (permit flees) TOTAL PROPOSED COMPENSA7101N 5 1.5M.00 S 93XM