HomeMy WebLinkAboutCity of Tamarac Resolution R-2014-104Temp. Reso #12551 — 9/9/14
Rev. 1- 9/25/14
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2014-_Ld 7
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE A
BROWARD SHERIFF'S OFFICE PERMIT APPLICATION FOR
SPECIAL DETAILS FOR POLICE SERVICES TO BE USED
BY THE PARKS AND RECREATION DEPARTMENT IN AN
AMOUNT NOT TO EXCEED $69,590 IN FY 15, OCTOBER 1,
2014-SEPTEMBER 30, 2015; APPROVING FUNDING FROM
THE APPROPRIATE PARKS AND RECREATION
ACCOUNTS; PROVIDING FOR CONFLICTS; PROVIDING
FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
',WHEREAS, on December 10, 2010, the City Commission of the City of Tamarac,
Florida, approved Resolution No. R-2010-146, authorizing the appropriate City officials to
execute an Agreement with the Broward Sheriff's Office for Police Services for a five-year
term commencing on October 1, 2010; and
WHEREAS, the current Agreement with the Broward Sheriff s Office is in effect until
September 30, 2015, with the option to renew for one (1) five-year term; and
WHEREAS, Section 36 of the Agreement, Special. Detail Services, provides that the
Broward Sheriffs office is authorized to administer a program that allows public and private
entities to contract for the services of sheriffs deputies during off -duty hours; and
Temp. Reso #12551 * -- 9/9/14
Rev. 1- 9/25/14
Page 2
WHEREAS, per paragraph 8 of the Terms and Conditions of the Permit Application
for Special Details, attached hereto as Exhibit "1 ", the minimum charge for each deputy
sheriff on any Special Detail will be for three (3) hours of service, at the usual detail charge
of $37.00 (rate effective February 1, 2008); specialized or motorized detail equipment will
incur additional charges as noted in paragraph 8 of the Terms and Conditions of the Permit
Application for Special Details; and
`WHEREAS, in an effort to maintain safety in our parks and recreation facilities,
programs, and events, certain police services are required by the Parks and Recreation
Department; and
WHEREAS, the Broward Sheriffs Office has been providing such needed services
to Parks and Recreation as required; and
14
WHEREAS, funds exist in the appropriate Parks and Recreation accounts entitled
"Other Contractual Services - Police Protection", "Events" and "July 4th Celebration"; and
WHEREAS, the Parks and Recreation Director and the Purchasing and Contracts
Manager recommend execution of a Broward Sheriffs Office Permit Application for Special
Details, to be used by the Parks and Recreation Department for police services for City of
Tamarac parks and recreation facilities in an amount not to exceed $69,590 in FY 15; and
1
Temp. Reso #12551 -- 9/9/14
Rev. 1- 9/25/14
Page 3
WHEREAS, the City Commission of -the City of Tamarac, Florida, deems it to be in
the best interest of the citizens and residents of the City of Tamarac to execute a Broward
Sheriffs Office Permit
Application for Special
Details to be used by
the
Parks and
Recreation Department
for police services for
City of Tamarac Parks
and
Recreation
facilities in an amount not to' exceed $69,590 in FY 15.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution upon adoption hereof. All exhibits attached hereto are hereby incorporated
herein by this reference:
.SECTION 2: That the appropriate City officials are hereby authorized to execute a
Broward. Sheriffs Office Permit Application for Special Details, attached hereto as Exhibit
"1 ", for police services to be used by the Parks and Recreation Department at City of
Tamarac Parks and Recreation facilities in an amount not to exceed $69,590 in FY 15.
Temp. Reso #12551 -- 9/9/14
Rev. 1- 9/2 5/ 14
Page 4
SECTION 3: Funding for this service will be from the appropriate Parks and
Recreation accounts entitled "Other Contractual Services — Police Protection", "Events",
and "July 0 Celebration".
SECTION 4: All resolutions or parts of resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this Resolution is
held by an court of competent jurisdiction to be unconstitutional or invalid, in part or
y
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 6: This Resolution shall become effective immediately upon its passage
and adoption.
PASSED, ADOPTED AND APPROVED this f
ATTEST:
PATRICIA TEUF CMC
CITY CLERK
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM
EL S. GOREN
CITY ATTORNEY
day of
Temp. Reso #12551 — 9/9/14
Rev. 1- 9/25/14
Page 5
, 2014.
RY DRESSLER
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR D
DIST 1:
DIST 2:
DIST 3:
DIST 4:
RESSLER ' lloo"
)MM. BUSHNELt 144o
CE MAYOR GOME
COMM. GLASSER
COMM. PLACKO�
Broward Sheriffs Office
Special Details
2601 West Broward Boulevard
Ft. Lauderdale, FL 33312
Phone No. (954) 831-8199
Fax No. (954) 797-0926
Temp. Reso. #12551
Exhibit 1
PERMIT NO.
R SPECIAL DE
ALL INFORMATION MUST BE TYPED OR PRINTED
Full Legal Name of Permittee: City of Tamarac, Florida
Check One. • x Corporation, State of F 1 o r i da
Partnership, State of
Fictitious name registered to
Attach copy of Driver's License of individual, partner or corporate officer
Federal Employer Identification Number (corporation, partnership, fictitious name) or Social Security
Number (of individual):
Mailing Address of Permittee: City of Tamarac
7525 N.W. 88 Ave. Tamarac FL 33321-2401
Telephone No. 95 4 5 9 7- 3 6 2 0
Facsimile No. 54 5 97 - 3 6 5 0
E-mail Address inda . probert@tamarac org
Permittee will promptly notify BSO's Special Details Unit of any change to the above information.
Address Where Special Details will be erformed: Various City parks located in the City of
p p
Permanent (under $2000 month) (Com. Ctr . , Sports Complex, Tamarac Park,
Permanent (over $2000 month) Capore l l a Park, etc.)
Point of Service Telephone No. (954 J 5 9 7- 3 6 2 0
Entertainment
Pre -Paid
Period of Employment: 10 / 1 / 14 9 / 3 0 / 15
Beginning Date Ending Date
Hours to be Worked:
Number of Deputies Requested:
B SO RP#43 (Revised 10/13)
Varies, as needed
From
To
Tama
Page 1 of 4
C
Type of Service Requested (i.e., security, traffic etc.):
Special or Motorized Detail Equipment Requested. Yes No
If yes, check one: K-9 Motorcycle Car Boat Horse
TERMS AND CONDITIONS
.SCOPE OF SERVICES
1. The Broward Sheriffs Office ("BSO") may contract for the employment of BSO deputies during their
off -duty hours, for public or private security services (Special Details). BSO does not provide
bodyguard services. No permit will be approved involving civil matters unless there is a signed court
order stating a deputy needs to accompany an individual and it is outside the routine services offered
through BSO civil enforcement division.
2. BSO is NOT obligated to provide Special Details. The Sheriff reserves the right to refuse to issue
permits to any individual, fictitious name, partnership or corporation for any reason. Although every
reasonable effort will be made to fill your detail, there is no guarantee it will be filled. Please call prior
to the detail date to confirm coverage.
3. Permittee may establish general rules regarding the duties to be performed by the deputy sheriff
providing Special Details; however, the Permittee has no authority over the deputy sheriff. Permittee
understands and agrees that while a deputy sheriff is performing Special Details, the deputy sheriff may
be required to report to duty. Some instances where the deputy sheriff may be required to report to duty
include responding to 9-1-1 calls and responding to hurricanes or natural disasters. In this event, the
Special Detail Service will be cancelled for the duration of the emergency, and Permittee will only be
charged for the actual number of hours worked plus any charges for specialized or motorized detail
equipment. Permittee understands and agrees that BSO may or may not be able to provide Permittee
with notice if the deputy sheriff is required to report to duty.
4. Permittee agrees to contact the Special Details Office in the event issues arise with respect to the deputy
sheriff s performance of duties under this Permit. The Special Details Office is open 7:00 a.m. to 5:00
p.m. Monday through Friday. The telephone number is (954) 831-8199. The Special Details Office is
closed on weekends and holidays. In an emergency situation, Permittee may call the Supervisor of
Special Details at: Cell number (954) 635-79890
5. BSO will attempt to accommodate requests for specialized or motorized detail equipment; however,
Permittee understands and agrees that BSO may not be able to fulfill this request. In the event BSO
does not fulfill a request for specialized or motorized detail equipment, BSO agrees not to assess the
specialized or motorized detail equipment fee against Permittee.
6. Permit application cannot be changed or amended in any way, by Permittee, without the express written
consent of BSO. Permittee shall not assign or transfer this Permit, or the BSO provided services
rendered under it, without the express written consent of BSO.
CANCELLATION
7. In Order to cancel a Special Detail, Permittee must contact the Special Details Office during normal
working hours and provide at least three (3) hours notice of the cancellation. The Special Details Office
will attempt to contact the deputy sheriff to advise of the cancellation; however, if the Special Details
Office can not contact the deputy sheriff and the deputy sheriff appears at the Special Detail or if less
than three (3) hours notice during normal working hours was provided, then Permittee agrees to pay
BSO for the three (3) hour minimum and any motorized vehicle charge.
BSO RP#43 (Revised 10/13)
Page 2 of 4
J;OMPENSATION
8. The minimum charge for each Deputy Sheriff on any Special Detail will be for three (3) hours of
service at the usual detail rate of $37.00 per hour. If there are more than four (4) deputies, a Sergeant
will be required at the usual rate of $40.00 per hour. In the event three (3) or more Sergeants are
working, a Lieutenant will be required at the usual rate of $43.00 per hour. Any compensation over and
above the established quoted written rate is prohibited. Specialized or motorized detail units or
equipment will incur additional charges:
• Marked vehicle -may incur a $10.00 fee per detail service;
• Horse two (2) additional hours of service at the applicable detail rate will be required;
• Boat-$12.00 per hour for fuel
BSO makes no guarantees that specialized or motorized detail equipment will be available. Although
every effort will be made to fill your detail, there is no guarantee it will be filled. Please call prior to
the detail date to confirm coverage.
9. A premium rate of $10.00 per hour per deputy sheriff will be applied to the usual detail rate for Special
Details on the following holidays: Martin Luther King Jr. Day, President's Day, Memorial Day,
Independence Day, Labor Day, Veteran's Day; Thanksgiving Day; Day after Thanksgiving Day,
Christmas Eve; Christmas Day; New Year's Eve; New Year's Day.
10. All payments are due to Broward Sheriffs Office, P.O. Box 9507, Ft. Lauderdale, FL 33310 and in U.S.
currency. A fee per Florida State Statute will be charged for any checks returned insufficient funds.
Payment types and frequency are dependent on the category of the permit which are as follows:
a. Permanent Details (under $2,000.00 monthly) -- Billed monthly, to pay monthly.
b. Permanent Details (over $2,000.00 monthly) -- Billed Bi-monthly, to pay bi-monthly.
c. Point of Service/One Time Details - Payment in advance or given to the deputy on the day of
service, before the service commences.
d. Entertainment Details -- Payment is required prior to the event.
e. weekend Call Out Details — In Emergency situations payment may be made at the time of
service, at the discretion of the Sheriff's Office.
*Bi-Monthly is defined as the I` and l 5'h of each month.
TERM_&TERMINATION
1 I . If the Permittee is requesting BSO Special Detail Services on an ongoing basis beyond one event, then
this Permit will be a month to month agreement, which shall automatically renew monthly until such
time as either party terminates it. Permittee agrees to complete a new Permit Application annually to
continue the Special Detail Services, if requested by BSO. Either party may terminate this permit by
providing the other party with written notice. However, all unpaid fees and charges for services already
performed by BSO shall still be due and payable by the Permittee after said termination. Under no
circumstances is BSO obligated to render services under this agreement if the Permittee has failed to
timely pay for past rendered services.
000000�
41 AN&a ... •. �..: ..r • i r i #: rrw l .fir+ Wr .•r ♦, y - _ _..:.,_ _ .'s1'• a
. WO Rra,r,v�.ww vslyr w ..w Fv t..�..�asa�.as+ j s. �M. a..ua�.r :.:.w. a,.#.+rsvi.r �. rvr' w.r.,�;vna..�:r:l� :+Mr v+✓�° ...,a .......� j,:.... ,�.�.....� :.. .�...,, �..,.. ,,..... . w....+e.,
BSO RP#43 (Revised 10/13)
Page 3 of 4
I"
AL4ENDMgL4j.S
13. The parties agree that BSO may amend the terms and conditions of this agreement and Permit by
providing Permittee with thirty (30) days written notice of the changed terms.
A ]: LO. RN E X.'S FEES
14. In the event the Sheriff has to take legal action to enforce this Permit Application, Permittee agrees to
pay Sheriff his costs and attorney's fees, including the costs of any appeal.
I HAVE READ, UNDERSTAND, AND AGREE TO THE ABOVE TERMS AND CONDITIONS. I AM
AUTHORIZED TO SIGN ON BEHALF OF THE ENTITY LISTED BELOW.
Legal name of
By(signature);
Print Name and title of person ign nrg Michael C . Ce me ch , City Manager
Date Signed:
(2 " r,*? .
TO BE COMPLETED BY SPECIAL DETAILS OFFICE
After investigating this request, it is recommended that this permit Application be10,
:
S,P
M
Disapproved
BSO RP#43 (Revised 10/13)
. i (D
Date
Date
Page 4 of 4
Additional Information for Permit Application
Description of duties you want the deputies to perform:
Varies, as needed (security, traffic, etc.)
Name and Phone No. of Emergency Contact Person:
Linda Probert, Assistant Director of Parks & Rec. (954) 597-3632
Is there anyone on the property to sign off on the invoice. Please provide us with a name:
Parks or special event staff on premises.
Is there a place the deputy can leave a copy of the invoice. Please give us the address:
Please leave with parks or special event staff.
Types of problems you are experiencing:
REMEMBER ALL DETAIL CHANGES MUST GO THROUGH THE DETAIL
OFFICE i.e. Canceling a detail, Changing scheduled times and dates. All changes must
be made in writing and faxed to us at (954) 797-0926.
Although every effort will be made to fill your detail there are no guarantees, please call
prior to the day of your detail to make sure it has been covered.
Payment is due prior to your event with a check made payable: Broward Sheriffs Office