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HomeMy WebLinkAboutCity of Tamarac Resolution R-2014-126Temp Reso#12565 October 23, 2014 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO R-2014- / a CD A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO APPROVE THE CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER FY2013-2014) FOR THE U.S. DEPARTMENT OF HOUSING & URBAN DEVELOPMENT (HUD))S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAMS FOR HUD'S FISCAL YEAR 2013-2014; CASE NO.7-MI-14; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, as of October 1, 2013, the City of Tamarac has received funding from the U.S. Department of Housing and Urban Development (HUD) for HUD's Fiscal Year (FY2013-2014) in the amount of $336,060.00 for its Community Development Block Grant (CDBG) Program; and WHEREAS, on January 8, 2014, the City Commission approved the first amendment to the FY 2013-2014 Annual Action Plan reallocating prior year funds in the amount of $17,157.05 revising the 2013-2014 budget to $386,217.05 for additional activities; and WHEREAS, at the conclusion of each funded year, the City of Tamarac must prepare a Consolidated Annual Performance Evaluation Report (CAPER), which details the expenditures for its approved projects and programs undertaken during that fiscal year; and WHEREAS, the approved CAPER FY 2013-2014 document will be submitted to HUD for approval by December 15, 2014; and Temp Reso#12565 October 23, 2014 Page 2 WHEREAS, the Director of Community Development recommends approval; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interests of the citizens and residents of the City of Tamarac to approve the Consolidated Annual Performance Evaluation Report (CAPER FY2013-2014) for submittal to the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION L The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. SECTION 2: That the City Commission adopt the Consolidated Annual Performance Evaluation Report (CAPER FY 2013-2014) (attached hereto as Exhibit 1 ") to be submitted to the U.S. Department of Housing and Urban Development (HUD) consistent with Community Development Block Grant (CDBG) Program requirements. SECTION 3: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 5: passage and adoption. Temp Reso#12565 October 23, 2014 Page 3 This Resolution shall become effective immediately upon its PASSED, ADOPTED AND APPROVED this � day of � , 2014 11 v TTEST : v PATRICIA fty CLER�Ca? I HEREBY CERTIFY that I have approved this RESOLUTION as to form. i � /) z'/1 t sAM GOREN, V CITY ATTORNEY CITY OF TAMARAC, FLORIDA HARRY DRESSLER, MAYOR H. DRESSLER D, PLACKO P. BUSHNELL LA;X� M. GOMEZ D. GLASSER in compliance with 24. CFR..Part 91 Consolidated Submissions for Community Planning and Development Programs Subpart B.: Citizen Participation and Consultation U.S. Department of Housing and U-'ban Developmentopme'nt CDBG citizen Participation Plan CITIZEN PARTICIPATION PLAN CITY of TAMARAC, FLORIDA Table of Contents Introduction 3 Information to be Provided 3 Public Hearings 4 Hearing Notice 4 Hearing Locations 5 Citizen Comment 5 Amendment to the Consolidated Plan 5 Publication 5 Criteria for Amendment 6 ubstantial Change, Amendment 6 Performance Report g Public Notice 6 Access to Records 7 Technical Assistance 7 Complaints 7 CDBG Citizen Participation Plan 2 Introduction The citizen participation component of all Community Development Block Grant (CDBG) funded activities for the City of Tamarac is an important element of our Community Development Program and, if effectively implemented, can yield substantial benefits to the City both in assessing need and establishing priorities. As a recipient of Department Housing and urban Development (HUD) CDBG funds, the City of Tamarac is required to adopt a Citizen Participation Plan to comply with the provisions of 24 CFR Part 91: Consolidated Submissions for Community Planning and Development Programs; Subpart B: Citizen Participation and Consultation. These requirements are designed especially to encourage participation by low and moderate income persons. Additionally the City will take whatever actions are appropriate to encourage the participation of a.il its citizens, including minorities and non-English speaking persons, as well as persons with mobility, visual or hearing impairments. In response to the above requirements of 24 CFR Part 91, Subpart E, the City of Tamarac Consolidated Plan Citizen Participation Plan will be implemented in a manner that encourages citizen participation in the development of the consolidated plan, any amendments to the plan, and the performance report, with appropriate information furnished to citizens. The Citizen Participation Plan encourage resident participation amendments to the Plan, the Performance Evaluation Report. opportunity for resident comment. Information to be Provided provides for the implementation of practices that in the development of the Consolidated Plan, any Annual Action Plan, and the Consolidated Annual The Citizen Participation Plan was prepared with the Before the City adopts a consolidated plan, the City will make available to citizens, public agencies, and other interested parties information that included the amount of assistance the City expects to receive and the range of activi ' that may be undertaken, including the estimated amount that will benefit persons of low and moderate income and the plans to minimize displacement of persons and to assist any persons displaced. This information will be included in a summary of the proposed consolidated plan, which the City will publish for comment. The summary will be published in the Sun Sentinel or Miami Herald, newspapers of general circulation, and also may be published in other local newspapers at the City's discretion. CDBG Citizen Participation Plan 3 The summary will describe the contents and purpose of the consolidated plan, and will state that copies of the entire proposed plan may be examined at the Community Development Department, Housing Division, located at 7525 NW 88 Avenue, Tamarac, FL 33321, and at other government offices, libraries or public places that the City may deem appropriate. The summary will be published to allow a period of not less than 30 days to receive comments from citizens on the proposed consolidated plan before the plan is finalized. The City will consider any comments or views of citizens received in writing., or orally at public hearings, in preparing the final consolidated plan. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefore, will be attached to the final consolidated plan. Notification of the availability of the consolidated plan as adopted will be published in the "Sun Sentinel", a newspaper of general circulation, and also may be published in other local newspapers at the City's discretion. The notification will state that copies of the adopted consolidated plan can be examined at City Hall, Community Development Department, Housing Division, located at 7525 NW 88 Avenue, Tamarac, .FL 33321 and at other government offices, libraries or public places that the City may deem appropriate. Public Hearings The City will conduct at least tw+ and to respond to proposals ai minimum of two different stage address housing and commur activities, and review of program on housing and community t community development needs, (2) public hearings annually to obtain citizens' views d questions. The hearings will be conducted at a of the program year. Together, these hearings will ty development needs, development of proposed performance. In order to obtain the views of citizens evelopment needs, including priority non -housing it least one of these hearings will be held before the summary or the proposes consoiiaatea plan is puDtisnea for comment. I ne c;fty is not required to hold a public hearing to amend the consolidated plan, although one of the public hearings could accommodate such a discussion. Adequate advance notice of each hearing will be given to citizens, with sufficient information published about the subject of the hearing to permit informed comment. Hearing Notice Each public hearing notice will be published in the Sun Sentinel or Miami Herald, newspapers of general circulation, and also may be published in other local newspapers at the City's discretion. Each notice will be published in advance of the public hearing date. The City will allow for a 30-day public review period for each Annual Action Plan prior to the public hearing date at which the City Commission is scheduled to approve the CDBG Citizen Participation Plan 4 Annual Action Plan. During this 30-day public review period, the Action Plan will be available for review at various locations throughout City Hall to receive citizen. comment. All comments will be reflected in the Action Plan. Hearing., Location s ww....rrrrrr it Public hearings will be held at times and locations convenient to potential and actual beneficiaries, and with accommodations for persons with disabilities. Public hearings may be held during regularly scheduled City Commission meetings. In cases where a significant number of non-English speaking residents can be reasonably expected to participate in a public hearing, a translator will be provided to meet the communication needs of the non-English speaking residents. Citizen Comment The City will consider any comments or views of citizens received in writing, orally at the public hearings, in preparing the final consolidated plan, amendments of the plan or the performance report. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefore, will be attached to the adopted consolidated plan, amendments of the plan, or performance report. Amendment to the Consolidated Plan Publication When the City decides to make a change that requires an amendment of the consolidated plan, the City will provide citizens with reasonable notice of the change and an opportunity to comment on it. Residents will. be given a 10 day public notice period to provide comments on any amendments to approved Action Plans or Consolidated Plan. A summary of the proposed amended consolidated plan will be published in the Sun Sentinel or Miam-i Herald,. newspapers of general circulation, and also may be published in other local newspapers at the Gity's discretion. The summary will be published to receive comments from citizens on the proposed amended consolidated plan, prior to finalization and submission to HUD. The City will consider the comments or views received in writing in preparing the final amendment of the plan. A summary of these public comments or views, and a summary of any comments or views not accepted and reasons therefore, will be attached to the adopted amended consolidated plan. The City will make the adopted amended consolidated plan available to the public at the time it is submitted to HUD and before it implements changes stipulated in the amendment. The above noted published summary will state that copies of the amended consolidated plan will be available to be examined at the Community Development Department, 7525 NW 88t" Avenue, Tamarac, FL 33321, and at other governmental offices, libraries or public places that the City may deem appropriate. CDBG Citizen Participation Plan 5 rn Criteria for Amendment The City will amend its approved plan whenever it makes one of the following decisions: 1. To carry out an activity, using . funds from any program covered by the consolidated plan (including program income), not previously described in the action plan; or 2. To make substantial change in its allocation priorities or a substantial change in the method of distribution of funds; or 3. To substantially change the purpose, scope, location, or beneficiaries of an activity. Substantial Change Amendment The City will apply the following criteria in determining whether a change in an activity or project represents a substantial change: A. Cancellation of an activity or project previously described in the consolidated plan. B. The movement of funds from one eligible activity to another by more than 25% of the costs of the total projects involved as projected in the consolidated plan. Projects included in the consolidated plan whose actual costs exceed the estimates presented in the consolidated plan are exempt from this policy when contingency funds are used to complete the project. C. The activity will not meet the National Objective that has been designated by the City in the consolidated plan. D. The aggregate use of CD.BG funds fails to principally benefit very low- and low-income families in a manner that ensures that at least 70 percent of the amount expended is for activities that benefit such persons during the designated period. Performance Report Public Notice The City will submit its Consolidated Annual Performance Evaluation Report to HUD within 90 days after the close of the City 's program year. Notification of availability of the performance report will be published in the Sun Sentinel -or Miami Herald, newspapers of general circulation, and may be published in other local newspapers at the City's discretion. CDBG Citizen Participation Plan 6 The notification will be published prior to public hearing to receive comments from citizens on the performance report, prior to finalization and submission to HUD. A summary of these public comments or views, and a summary of any comments or views not accepted and the reasons therefore, will be attached to the performance report. As stated in the Public Hearings section of this Citizen Participation Plan, performance will also be discussed at one of the two public hearings, at a minimum. Access to Records The City will provide citizens, public agencies, and other interested parties with reasonable and timely access to information and records relating to the City's consolidated plan and the City's use of assistance under the programs covered by 24 CFR Part 91. To request information, interested parties may contact the Community Development Department at 7525 NW 88th Avenue, Tamarac, FL 33321. Technical Assistance The City will provide technical assistance to groups representative of persons of very low- and low-income that request such assistance in developing proposals for funding assistance under any of the programs covered by the consolidated plan, with the level and type of assistance determined by the City. City Staff is available year-round for presentations or assistance to all interested parties, including appearances before homeowners' associations, as well as civic community action groups operating in areas traditionally affected by C.DBG projects and activities. Complaints The City will respond to all complaints from citizens related to the consolidated plan, amendments of the plan, or the performance report. The City will provide a timely, substantive written response to every written citizen complaint, within 15 working days, where practical. Complaints registered orally will be logged in the Complaint Register located in the Community Development Department, with al.l pertinent information recorded. The complaint will be responded to orally, or in writing, as deemed appropriate by the City. CDBG Citizen Participation Plan 7 f PUBLIC NOTICE CITY OF TAMARAC, FLORIDA CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER — FY 2013-2014) COVERING — October 1, 2013 — September 30,2014 14"' Program Year The City of Tamarac has completed its end -of -year performance Consolidated Annual Performance Evaluation Report as required by HUD under CFR-24; Part 91. This 'report assesses the City's performance for fiscal year 2013-2014 relative to the expenditure of funds provided by the Department of Housing and Urban Development (HUD), Community Development .Block Grant (CDBG) Program. Activities described in the FY 2013/2014 CAPER include Home Rehabilitation, Toilet Rebate Program, Installation of Sidewalks and Automatic Doors, and general program administration. The CAPER is available for review and comments at City Hall, room 206 weekdays 8:00 am to 5:00 pm. A Public Hearing will be held on Wednesday, November 12, 2014, 7:00 p.m. at City Hall, 7525 N.W. 88"' Avenue, Tamarac, F ' L 33321. The City will submit this CAPER to the local HUD Field Office December 15th 1 2014. The City of Tamarac complies with the provision of the American with Disabilities Act. If you are a disabled person requiring any accommodation or assistance, please notify the City of such need at least 72 hours (3 days) in advance. Published: October 19, 2014 Sun -Sentinel Newspaper PART I: SUMMARY OF CDBG RESOURCES 01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 02 ENTITLEMENT GRANT 03 SURPLUS URBAN RENEWAL 04 SECTION 108, GUARANTEED -LOAN FUNDS 05 CURRENT YEAR PROGRAM INCOME 05a CURRENT YEAR SEC I ON 108 PROGRAM INCOME (FOR SI TYPE) 06 RETURNS 07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 08 TOTAL AVAILABLE (SUM, LINES 01.07) PART II: SUMMARY OF CDBG* EXPENDITURES. 09 DISBURSEMENTS OTHER THAN SECTION, 1p8 REPAYMENTS AND PLANNING/ADMINISTRATION 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT .(LINE 09 +; LINE 10) 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 13 DISBURSED IN IDIS. FOR SECTION 108 REPAYMENTS 14 ADJUSTMENT TO COMPUTE. TOTAL EXPENDITURES 15 TOTAL' EXPENDITURES (SUM, LINES 11-14) 16 UNEXPENDED BALANCE (LINE 08 - LINE 15), PART III: LOWMOD BENEFIT THIS REPORTING PERIOD 17 EXPENDED- FOR LOW/MOD HOUSING 'IN SPECIAL AREAS 18 EXPENDED FOR LOW/MOD MULTI -UNIT HOUSING 19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT 21 TOTAL LOW/MOD CREDIT (SUM, LINES 17.20) 22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11) LOW/ MOD BENEFIT FOR MULTIYEAR CERTIFICATIONS 23 PROGRAM YEARS(PY) COVERED. IN CERTIFICATION 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION ZS CUMULATIVE - EXPENDITURES. BENEFITING LOW/MOD PERSONS 26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24) PART III: PUBLIC SERVICE (PS) CAP CALCULATIONS 27 DISBURSED IN IDIS FOR PUBLIC SERVICES Z8 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR Z9 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS -PROGRAM YEAR 30 ADJUSTMENT TO COMPUTE TOTAL. PS OBLIGATIONS 31 TOTAL PS. OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30) 32 ENTITLEMENT GRANT 33 PRIOR YEAR PROGRAM INCOME 34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS. CAP 35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34) : 36 PERCENT FUNDS -OBLIGATED FOR P&ACTIVITIES (LINE-31/LINE 35) PART V: PLANNING AND ADMINISTRATION (PA) CAP 37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 10 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS t1 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40) 270,127.98 369,060.00 0.00 0.00. 4,850.68 0.00 0.00 0.00 644,038.66 432,202.77 0.00 432,202.77 78,800.00 0.00 0.00 511,002,77 133,035.89 0.00 0.00 432,202.77 0.00 432, 202.77 100.00% PY: PY: PY: .0.00 0:00 0.00% 45,859:59 0.00 0.00 0-.00 45,859.59 -369,060.00 0:00 0.00 369,060.00 12.43% 78,800.00 0.00 0.00 (5,000.00) 73,800.00 r r v ... .' •,3 . ....,L r r w r y L J•^ Y W �► t av (/� Li. • i v o 0 o cn' �'. ? 3 SC. 3 3. v_, 3 ry 3 s 'ro 9L m i , R . 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O O O a 0 0 0 0 0 0 0 0 0 0 0 0 o a a o a o a o 0 0 � • � N O O O O O O O O O O O O N A •� N.N. m co rn ce ao . •b:o :o:o q PR06 - Summary of Consolidated Plan Projects for Report Year Grantee: TAMARAC IDIS Project Title and Plan Year Project Description 2013 2013 2013 2013 2013 Amount Amount Amount Project Commited Drawn Thru Available to Drawn in Program Estimate Amount Report Year Draw Report Year Home Rehabilitation and Minor Horne Rehab and Rehabilitation 1 Home Rehabilitation Services activities CDBG $231,407.05 $231,407.05 $141,177.66 $90,229.39 $141,177.66 2 Public Service Public Service CDBG $46,160.00 $46,190.00 $42,876.16 $3,313.84 $42,876.16 3 Area Wide Benefit Area Wide Benefit CDBG 4 Program Administration Program Administration CDBG $30,000.00 $4,850.00 $2,198.00 $2,652.00 $2,198.00 $73,800.00 $73,800.00 $73,800.00 $0.00 $73,800.00 I Section 3 Summary Report Economic Opportunities for Low — and Very Low -Income Persons See page 2 for Public Reporting Burden statement U.S. Department of Housing and Urban Development Office of Fair Housing And Equal Opportunity OMB Approval No: 2529-0.043 Hud Field Office: (exp. 8/31 /2007) 1. Recipient Name & Address: (street, city, state, zip) CITY OF TAMARAC 7525 NW 88 AVENUE 7525 NW 8 A ENU TAMMaxine 2. Federal Identification: (contract/award no.) B-1 3-MC-1 2-0048 3. Dollar Amount of Award: 377,497.00 4. Contact Person Calloway, Director of Communi Development 5. Phone: (Include area code) 954-597-3530 6. Reporting Period: 10/01 /12 - 09/30/13 7. Date Report Submitted: 11/27/13 8. Program Code " (Use a separate 7 sheet for each program code) 9. Program Name: Community Development Block Grant (CDBG) ) Part is Em 10 ment and Training Include -New Hires -in columns E & F.) A Job Category B Number of New Hires C Number of New Hires that are Sec. 3 Residents D % of Aggregrate Number of Staff Hours of New Hires that are Sec. 3 Residents E"* % of Total Staff Hours for Section 3 Employees and Trainees F** Number of Section 3 Employees and Trainees Professionals . Technicians 0 Office/Clerical Construction by Trade (List) Trade a Trade Q Trade Trade Trade Other (List , Total * Program Codes 1 = Flexible Subsidy 2 = Section 2021811 3 = Publictindian Housing A = Development, B = Operation C = Modernization 4 = Homeless Assistance 5 = HOME 6 = HOME State Administered 7 = CDBG Entitlement 8 = CDBG State Administered 9 = Other CD Programs 10 = Other Housing Programs Page 1 of 2 form HUD 60002 (6/2001) Ref 24 CFR 136 R 2 Part 11: Contracts Awarded I. Construction Contracts: A. Total dollar amount of all contracts awarded on the project I $ o B. Total dollar amount of contracts awarded to Section 3 businesses $ 0 C. Percentage of the total dollar amount that was awarded to Section 3 businesses 1 0 % D. Total number of Section 3 businesses receiving contracts 2. Non -Construction Contracts: A. Total dollar amount all non -construction contracts awarded on the project/activity $ 0 B. Total dollar amount of non -construction contracts awarded to Section 3 businesses I $ 0 C. Percentage of the total dollar amount that was awarded to Section 3 businesses 1 0 % D. Total number of Section 3 businesses receiving non -construction contracts Part III: Summary C6: Indicate the efforts made to direct the employment and other economic opportunities generated by. HUD financial assistance for housing and community development programs, to the greatest.extent feasible, toward low -and very low-income persons, particularly those who are recipients of government assistance for housing. (Check all that apply.) Attempted to recruit low-income residents through: Jocal advertising media, signs prominently displayed at the project site, contracts with community organizations and public or private agencies operating within the metropolitan area (or nonmetropolitan county) in which the Section 3 covered program or project is located, or similar methods. _[]w, Participated in a HUD program or other program which promotes the training or employment of Section 3 residents. _0— Participated in a HUD program or other program which promotes the award of contracts to business concerns which meet the definition of Section 3 business concerns. Coordinated with Youthbuild Programs administered in the metropolitan area in which the Section 3 covered project is located. _I�...,., Other; describe below. The next RFQ for Qualified General COntractors under the Home Rehabilitation Program, Section 3 has begun. The Section 3 Program will be incorporated. Public reporting for this collection of information is estimated, to average 2 hours per response, including the time for reviewing instructions, Searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB number. Section 3 of the Housing and Urban Development Act of 1968, as.amended, 12 U.S.C. 1701.u, mandates that the Department ensure that employment and other economic opportunities generated by its housing and community development assistance programs as directed toward low- and very -low income persons, particularly those who are recipients of government assistance housing. The regulations are found at 24 CFR Part 135. The information will be used by the Department to monitor program recipients' compliance with Section 3, to assess the results of the Department's efforts to meet the statutory objectives of Section 3, to prepare reports to Congress, and by recipients as self -monitoring tool. The data is entered into a database and will be analyzed and distributed. The collection of information involves recipients receiving Federal financial assistance for housing and community development programs covered by Section 3. The information will be collected annually to assist HUD in meeting its reporting requirements under Section 808(e)(6) of the Fair Housing Act and Section 916 of the HCDA of 1992. An assurance of confidentiality is not applicable to this form.. The Privacy Act of 1-974 and OMB Circular A-108 are not applicable. The reporting requirements do not contain sensitive questions. Data is cumulative; personal identifying information is not included. %0 00 -3 0 d I ;a, w0 A