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Home My WebLink AboutCity of Tamarac Resolution R-2014-016Temp. Reso. # 12451 February 12, 2014 Page 1 of 4 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R- 2014 &1 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO SELECT, APPROVE AND AWARD THE PURCHASE OF REPLACEMENT VEHICLES TO CONTRACTORS UTILIZING COMPETITIVE PROCUREMENT METHODS AND CURRENT AGREEMENTS AVAILABLE FOR COOPERATIVE PURCHASE AT THE TIME OF PURCHASE IN THE BEST INTEREST OF THE CITY; AUTHORIZING AN EXPENDITURE IN AN AMOUNT NOT TO EXCEED $1,309,700 FROM THE APPROPRIATE ACCOUNTS; AUTHORIZING AN APPROPRIATION OF $122,200; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, funds were appropriated in the Adopted Fiscal Year 2014 Budget for replacement of vehicles and heavy equipment; and WHEREAS, the timely replacement of City vehicles and equipment is necessary in order to ensure the effective and efficient delivery of services by City departments; and WHEREAS, City of Tamarac Code, §6-148 allows the Purchasing Officer the authority to waive purchasing procedures and purchase equipment which is the subject of contracts with other governmental agencies; and WHEREAS, it has been proven in the marketplace that formal competitive bids available for cooperative purchase provide the lowest prices as well as the most efficient method for purchasing vehicles and heavy equipment; and WHEREAS, approval and award of City -issued competitive bids, if utilized, shall be subject to City Manager and/or City Commission approval per City of Tamarac Code §6- 145; and WHEREAS, the Director of Public Services, Director of Financial Services, and Temp. Reso. # 12451 February 12, 2014 Page 2 of 4 Purchasing and Contracts Manager have determined that it is in the City's economic interests to purchase replacement vehicles and equipment as identified in "Exhibit 1 ", attached hereto, utilizing a current agreement available for cooperative purchase including, but not limited to, State of Florida Agreement, a Florida Sheriff's Association Agreement, or a national cooperative purchasing organization, such as National IPA, whichever is in the best interest of the City; and WHEREAS, it is in the best interest of the City to authorize the appropriate City officials to select, approve, and award the most cost effective procurement method utilizing current agreements available for cooperative purchase at the time of purchase including, but not limited to, agreements awarded by the State of Florida Department of Management Services, the Florida Sheriff's Association, or a national cooperative purchasing organization, such as National IPA, whichever is in the best interest of City; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac that the appropriate City Officials be authorized to select, approve and award the cost effective choice for replacement vehicles and equipment as identified in "Exhibit 1" be purchased utilizing a current agreement available for cooperative purchase. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof and all exhibits referenced and attached hereto are incorporated Temp. Reso. # 12451 February 12, 2014 Page 3 of 4 herein and made a specific part of this resolution. SECTION 2: The appropriate City Officials are authorized to select, approve and award the purchase of replacement vehicles and equipment utilizing a current agreement at the time of purchase awarded by the State of Florida, Florida Sheriff's Association, or national cooperative purchasing organization, such as National IPA, which is in the best interest of the City. SECTION 3: Funds totaling $1,187,500 were appropriated in the Adopted Fiscal Year 2014 Budget for the purchase of replacement vehicles and equipment as identified in "Exhibit 1 ", of which, $337,000 was provided for in the Capital Equipment Fund — General Government, $45,000 was provided for in the General Fund — Streets and Roads, $27,000 was provided for in the Capital Equipment Fund — Streets & Roads, $35,500 was provided for in the Capital Equipment Fund — Ground Maintenance, $300,000 was provided for in the Stormwater Fund, $143,000 was provided for in the Utilities Fund — Water Distribution, and $300,000 was provided for in the Utilities Fund — Waste Water Collection; a detailed budget summary is hereto attached as "Exhibit 2" SECTION 4: An appropriation in the amount not to exceed $122,200 is hereby approved and will be included in a budget amendment prior to November 30, 2014. SECTION 5: An expenditure in the amount of $1,309,700 for said purpose is hereby authorized. SECTION 6: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict SECTION 7: If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions Temp. Reso. # 12451 February 12, 2014 Page 4 of 4 or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are declared to be severable. SECTION 8: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this / ATTEST: PATRICIA CITY CLERK I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM day of 2014. HARRY D ESSLER MAYOR RECORD OF COMMISSION VOTE: MAYOR DRESSLER DIST 1: COMM. BUSH ELL Z-� DIST 2: VICE MAYOR GOME DIST 3: COMM. GLASSER Exhibit 1 TR 12451 FY14 VEHICLE NEW AND REPLACEMENT / PROJECTED COST Replacement Vehicles # UNIT Department Year Purchased Make Model / Description FY 14 Budget 1 613 Community Development 1997 DODGE INTREPID 29,000 2 614 Community Development 1999 CHEVY S/10 16,000 3 826 Parks & Recreation 2006 DODGE MAGNUM 30,000 4 2044 Public Services-PW 2001 FORD F750 14' 6YD. 150,000 5 2052 Public Services-PW 2003 FORD EXPLORER XLS 30,000 6 2070 Public Services-PW 2006 STERLING LT7501 VAC CON 300,000 7 2708 Public Services-PW 2004 CHEVY 2500 30,000 8 2709 Public Services-PW 2004 CHEVY 2500 22,000 9 2711 Public Services-PW 2005 CHEVY 2500 30,000 10 4000 Public Services -Utilities 1996 FORD F250 27,000 11 4015 Public Services -Utilities 1998 DODGE 2500 28,200 121 4001 Public Services -Utilities 1996 CHEVY PANEL VAN (VIDEO) 300,000 131 4027 Public Services -Utilities 2002 FORD F350 43,000 14 4029 Public Services -Utilities 2003 CHEVY S/10 16,000 15 4036 Public Services -Utilities 2005 CHEVY 11500 30,000 16 4037 1 Public Services -Utilities 2005 CHEVY 12500 27,000 1,108,200 Replacement Equipment # UNIT Department Year Make Model / Description I FY 14 Purchased Budget 1 N/A Public Services-PW 1997 Toro Groundsmaster 3505-D Fine 35,500 Cut Rotary Mower 2 N/A Public Services-PW 2000 John Deere Skid Loader with 45,000 Bucket and Pallet Forks 3 N/A Public Services-PW 1998 Dynapac Tandem 2 Ton Vibratory 27,000 Asphalt Roller 107,500 New Vehicles - Curb & Median Pressure Washing # UNIT Description Year Purchased Make Model / Description FY 14 Budget 1 TBD Pressure Washer / Truck New Ford F-250 32,000 2 TBD Pressure Washer / Truck New Ford F-250 32,000 3 TBD Pressure Washer/ Trailer New Honda GX690 15,000 4 TBD Pressure Washer/Trailer New Honda IGX690 1 15,000 94,000 Total New and Replacement Vehicles/Equipment - FY 2014 1 1,309,700 Exhibit 2 TR 12451 FISCAL YEAR 2014 VEHICLE / EQUIPMENT BUDGET Fund Account FY14 Budget Capital Equipment Fund —General Government 301-9000-519.64-05 337,000 General Fund —Streets & Roads 001-5020-541.64-01 45,000 Capital Equipment Fund —Streets & Roads 301-5020-541.64-05 27,000 Capital Equipment Fund —Grounds Maintenance 301-5090-541.64-05 35,500 Stormwater Fund 410-5050-538.64-05 300,000 Utilities Fund (Water Distribution) 425-6030-533.64-05 143,000 Utilities Fund (Waste Water Collection) 425-6040-535.64-05 300,000 1,187, 500 PROPOSED APPROPRIATION Fund Account FY14 Budget Capital Equipment Fund —Grounds Maintenance 301-5090-541.64-05 94,000 Utilities Fund (Water Distribution) 425-6030-533.64-05 28,200 122,200 TOTAL PROPOSED VEHICLE / EQUIPMENT PURCHASES FOR FY 20141 1,309,700