HomeMy WebLinkAboutCity of Tamarac Resolution R-2014-018Temp. Reso. #TR 12458
Page 1
February 12, 2014
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2014 ` O
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA, APPROVING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF TAMARAC AND
THE BROWARD SHERIFF'S OFFICE FOR THE 2013 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG);
AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO
EXECUTE THE MEMORANDUM OF UNDERSTANDING;
AUTHORIZING THE BROWARD SHERIFF'S OFFICE TO
CONTINUE TO SERVE AS THE LEAD AGENCY PROVIDING
FOR THE ADMINISTRATION OF THE 2013 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT (JAG); PROVIDING
FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Tamarac desires to enhance its crime
prevention and law enforcement programs; and
WHEREAS, the U.S. Department of Justice, Bureau of Justice Assistance provides
grants for projects that will reduce crime and improve public safety: and
WHEREAS, the U.S. Department of Justice requires that one party serve as the lead
agency for cities throughout Broward County for the purposes of filing the application and
administering the grant funds as indicated in the 2013 Edward Byrne, Memorial Justice
Assistance Grant (JAG) Local Solicitation attached hereto as Exhibit A and incorporated
herein by this reference; and
Temp. Reso. #TR12458
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February 12, 2014
WHEREAS, the City of Tamarac agrees to have the Broward Sheriff's Office serve as
the lead agency to file a joint application on behalf of the City and provide for the
administration of the 2013 JAG program funds; and
WHEREAS, the Broward Sheriff's Office agreed to serve as lead agency and
received notification that the City of Tamarac is eligible to receive $12,957 in JAG funds
as indicated on the 2013 JAG Funds Allocation list attached hereto as Exhibit B and
incorporated herein by this reference; and
WHEREAS, up to 10% of the award may be used for costs associated with
administering JAG funds and BSO requests 7.23% resulting in a net award of $12,020; and
WHEREAS, the Director of Financial Services and Broward Sheriff's Office Tamarac
District Chief recommend acceptance of the 2013 JAG award and approval of the
Memorandum of Understanding (MOU) between thBroward Sheriff's Office and the City
of Tamarac attached hereto as Exhibit C and incorporated herein by this -reference; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems. it to be in
the best interest of the citizens and residents of the City of Tamarac to authorize the
appropriate City Officials to approve and execute an MOU for the 2013 JAG program
between the City of
Tamarac and the Broward
Sheriff's Office
effective from the date of full
execution through
September 30, 2016 and
authorizes the
Broward Sheriff's Office to
continue to serve as the lead agency providing for the administration of the 2013 Edward
Byrne Justice Assistance Grant (JAG) funds.
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Temp. Reso. #TR12458
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February 12, 2014
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and
confirmed as being true and correct and are HEREBY made a specific part of this
Resolution. All exhibits attached hereto are incorporated herein and made a specific part of
this Resolution.
SECTION 2: The City Commission of the City of Tamarac HEREBY approves the
Memorandum of Understanding (MOU) between the City of Tamarac and the Broward
Sheriff's Office for the 2013 Edward Byrne Memorial Justice Assistance Grant (JAG)
effective from the date of full execution through September 30, 2016. The appropriate
officials are further authorized to execute the MOU and do all things necessary to
effectuate the intent of the agreement.
SECTION 3: The Broward Sheriff's Office is hereby authorized to continue to serve
as the lead agency and provide for the administration of the 2013 JAG program grant.
SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are HEREBY
repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this Resolution is held
by any court of competent jurisdiction to be unconstitutional or invalid, in part or application,
it shall not affect the validity of the remaining portions or applications of this Resolution.
Temp. Reso. #TR12458
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February 12, 2014
SECTION 6: This Resolution shall become effective immediately upon adoption.
PASSED, ADOPTED AND APPF
ATTEST:
�, ��. W-A, A
j3'A'T-RICIA
CITY CLERK
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM
SAMUEL S. GOREN
CITY ATTORNEY
2014.
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR DRESSLER W�
DIST 1: COMM. BUSHNEI
DIST 2:
DIST 3:
0
VICE MAYOR GO
COMM. GLASSE
Exhibit A
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
OMB No. 1121-0329
The U.S. Department of Justice (DOJ), Office of Justice Programs' (OJP) Bureau of Justice
Assistance (BJA) is seeking applications for funding under the Edward Byrne Memorial Justice
Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting
state, local, and tribal efforts to prevent or reduce crime and violence.
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
FY 2013 Local Solicitation
Eligibility
Applicants are limited to units of local government appearing on the FY 2013 JAG Allocations
List. To view this list, go to www.bia.gov/programs1 ag/13iagallocations.html. For JAG Program
purposes, a unit of local government is: a town, township, village, parish, city, county, borough,
or other general purpose political subdivision of a state; or, it may also be a federally recognized
Indian tribe that performs law enforcement functions (as determined by the Secretary of the
Interior). Otherwise a unit of local government may be any law enforcement district or judicial
enforcement district established under applicable state law with authority to independently
establish a budget and impose taxes. In Louisiana, a unit of local government means a district
attorney or parish sheriff. In the District of Columbia or any U.S. Trust Territory, a unit of local
government is any agency of the District of Columbia or federal government performing law
enforcement functions for the District of Columbia or U.S. Trust Territory.
Deadline
Applicants must register in OJP's Grants Management System (GMS) prior to submitting an
application for this funding opportunity. Select the "Apply Online" button associated with the
solicitation title. (See "How to Apply," page 19.) All registrations and applications are due by
8:00 p.m. eastern time on July 9, 2013. (See "Deadlines: Registration and Application," page 4.)
Contact Information
For technical assistance with submitting the application, contact the Grants Management
System Support Hotline at 1--888-549-9901, option 3, or via e-mail to
GMS. HeIQDesk(&,usdo1.gov.
Note: The GMS Support Hotline hours of operation are Monday --Friday from 6:00 a.m. to 12
midnight eastern time, except federal holidays.
For assistance with any other requirement of this solicitation, contact the BJA Justice
Information Center at 1-877-927-5657, via e-mail to JJ C(&-telesishg.com, or by five web chat.
The BJA Justice Information Center hours of operation are 8:30 a.m. to 5:00 p.m. eastern time,
and 8:30 a.m. to 8:00 p.m. eastern time, Monday through Friday, on the solicitation close date.
You may also contact your State Policy Advisor:
www. bia.4ov/A bouVContacts/Programs0fri ce html.
Funding opportunity number assigned to announcement: BJA-2013-3599
OMB No. 1121-0329
Approval Expires 02/2812013
Release date: May 30, 2013
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BJA-2013-3599
CONTENTS
Overview
Deadlines: Registration and Application
Eligibility
Program -Specific Information
Amount and Length of Awards
Budget Information
Other JAG Requirements
Reporting Requirements and Performance Measures
Priorities
What an Application Should Include
Information to Complete the Application for Federal Assistance
(SF-424) (Required)
Abstract and Project Identifiers (Required)
Program Narrative (Required)
Budget and Budget Narrative (Required)
Review Narrative (Required)
Tribal Authorizing Resolution (if applicable)
Additional Attachments
Other Standard Forms
Review Process
Additional Requirements
How To Apply
Provide Feedback to OJP on This Solicitation
Application Checklist
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BJA-2013-3599
Edward Byrne Memorial Justice Assistance Grant (JAG)
Program: Local Solicitation
CFDA #16138
Overview
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is
the primary provider of federal criminal justice funding to state and local jurisdictions. The JAG
Program provides states and units of local governments with critical funding necessary to
support a range of program areas including law enforcement, prosecution and court programs,
prevention and education programs, corrections and community corrections, drug treatment and
enforcement, crime victim and witness initiatives, and planning, evaluation, and technology
improvement programs.
Deadlines: Registration and Application
Applicants must register in GMS prior to submitting application for this funding opportunity.
Select the "Apply Online" button associated with the solicitation title. The deadline to register in
GMS and the deadline to apply for funding under this announcement is 8:00 p.m. eastern time
on July 9, 2013. See "How To Apply" on page 19 for details.
Eligibility
Refer to the title page for eligibility under this program.
Program -Specific Information
Program Areas
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
• Law enforcement programs.
• Prosecution and court programs.
• Prevention and education programs.
• Corrections and community corrections programs.
• Drug treatment and enforcement programs.
• Planning, evaluation, and technology improvement programs.
• Crime victim and witness programs (other than compensation).
Award Recipient Responsibilities: The Chief Executive Officer (CEO) of an eligible unit of
local government or other officer designated by the CEO must submit the application for JAG
funds. A unit of local government receiving a JAG award will be responsible for the
administration of the funds including: distributing the funds; monitoring the award; submitting
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quarterly financial status (SF-425) and performance metrics reports and annual programmatic
reports; and providing ongoing oversight and assistance to any subrecipients of the funds.
Governing Body Review: No fewer than 30 days prior to application submission, the applicant
agency (fiscal agent in disparate situations) must make the grant application available for review
by the governing body (or to the organization designated by the governing body. See the
Review Narrative section on page 15 for additional Information.
Public Comment: At the time of application submission, the applicant agency (the fiscal agent
in disparate situations) must provide an assurance that the application was made public and an
opportunity to comment was provided to citizens and neighborhood or community organizations
to the extent the applicable law or established procedure makes such an opportunity available.
See the Review Narrative section on page 15 for additional information.
Prohibited Uses: No JAG funds may be expended outside of JAG program areas. Even within
these program areas, however, JAG funds cannot be used directly or indirectly for security
enhancements or equipment for nongovernmental entities not engaged in criminal justice or
public safety. Additionally, JAG funds may not be used directly or indirectly to provide for
any of the following matters unless the BJA Director certifies that extraordinary and
exigent circumstances exist; making them essential to the maintenance of public safety and
good order:
• *Vehicles, vessels, or aircraft.
• **Unmanned aerial vehicles/unmanned aircraft, aircraft system, or aerial vehicles
(UA/UAS/UAV).
• Luxury items.
• Real estate.
• Construction projects (other than penal or correctional institutions).
• Any similar matters.
*Police cruisers, police boats, and police helicopters are allowable vehicles under JAG
and do not require BJA certification.
**Unmanned Aircraft, Aircraft System, or Aerial Vehicles (UA/UASIUAV): No JAG funds
may be expended on these items unless the BJA Director certifies that extraordinary and
exigent circumstances exist, making them essential to the maintenance of public safety and
good order. Also, any grant award using funds for this purpose may be subject to additional
reporting criteria, which will be spelled out in a customized special condition attached to the
grant award.
For information related to requesting a waiver to obtain BJA cord ication for any
prohibited item, or for examples of allowable vehicles that do not require BJA
certifr'cation, refer to the JAG FA Qs on BJA's JAG web page.
Evidence -Based Programs or Practices
OJP places a strong emphasis on the use of data and evidence in policy making and program
development in criminal justice. OJP is committed to:
• improving the quantity and quality of evidence OJP generates;
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• integrating evidence into program, practice, and policy decisions within OJP and the
field; and
• improving the translation of evidence into practice.
OJP considers programs and practices to be evidence -based when their effectiveness has been
demonstrated by causal evidence, generally obtained through one or more outcome
evaluations. Causal evidence documents a relationship between an activity or intervention
(including technology) and its intended outcome, including measuring the direction and size of a
change, and the extent to which a change may be attributed to the activity or
intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent
possible, alternative explanations for the documented change. The strength of causal evidence,
based on the factors described above, will influence the degree to which OJP considers a
program or practice to be evidence -based.
OJP's CrimeSolutions.gov web site is one resource that applicants may use to find information
about evidence -based programs in criminal justice, juvenile justice, and crime victim services.
Additionally, when considering evidence -based programs and practices specific to reentry, it is
recommended that jurisdictions review the What Works in Reentry Clearinghouse for important
research on the effectiveness of a wide variety of reentry programs and practices. The
Clearinghouse provides a one -stop shop for practitioners and service providers seeking
guidance on evidence -based reentry interventions.
Amount and Length of Awards
Eligible award amounts under JAG are posted annually on BJA's JAG web page:
www.bia.gov/ProgramDetails..asr)x?Program I13=59.
Awards of at least $25, 000 or more are 4 years in length with an award period of October 1,
2012 through September 30, 2016. Extensions beyond a 4-year period may be made on a case -
by -case basis at the discretion of BJA and must be requested via the Grants Management
System (GMS) no less than 30 days prior to the grant end date.
Awards that are less than $25,000 are 2 years in length with an award period of October 1,
2012 through September 30, 2014. Requests for up to two additional years to complete
performance of the award will be granted automatically, pursuant to 42 U.S.C. § 3751(f).
Extensions beyond a 4-year period may be made on a case -by -case basis at the discretion of
BJA and must be requested via the Grants Management System (GMS) no less than 30 days
prior to the grant end date.
All awards are subject to the availability of appropriated funds and to any modifications or
additional- requirements that may be imposed by law.
Budget Information
Applicants must submit a budget and budget narrative outlining how JAG funds, including
administrative funds if applicable, will be used to support and implement the program. See the
budget narrative description under' What an Application Should Include" on page xx for
more information.
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Formula: Once each fiscal year's overall JAG Program funding level is determined, BJA
partners with the Bureau of Justice Statistics (BJS) to begin a four -step grant award calculation
process which consists of:
1. Computing an initial JAG allocation for each state and territory, based on their share of
violent crime and population (weighted equally).
2. Reviewing the initial JAG allocation amount to determine if the state or territory allocation
is less than the minimum ("de minimus") award amount defined in the JAG legislation
(0.25 percent of the total). If this is the case, the state or territory is funded at the
minimum level, and the funds required for this are deducted from the overall pool of JAG
funds. Each of the remaining states receives the minimum award plus an additional
amount based on their share of violent crime and population.
3. Dividing each state's final award amount (except for the territories and District of
Columbia) between state and local governments at a rate of 60 and 40 percent,
respectively.
4. Determining local unit of government award allocations, which are based on their
proportion of the state's 3-year violent crime average. If a local eligible award amount is
less than $10,000, the funds are returned to the state to be awarded to these local units
of government through the state agency. If the eligible award amount is $10,000 or
more, then the local government is eligible to apply for a JAG award directly from BJA.
Administrative Funds: A unit of local government may use up to 10 percent of the award,
including interest, for costs associated with administering JAG funds.
Supplanting: Supplanting is prohibited under JAG. Applicants cannot replace or supplant non-
federal funds that have been appropriated for the same purpose. See the JAG FAQs on BJA's
JAG web page for examples of supplanting.
Leveraging of Grant Funds: Although supplanting is prohibited, the leveraging of federal
funding is encouraged. For example, a city may utilize JAG and Homeland Security Grant
Program (HSGP) money to fund different portions of a fusion center project. In instances where
leveraging occurs, all federal grant funds must .be tracked and reported on separately and may
not be used to fund the same line items. Additionally, federal funds cannot be used as match for
other federal awards.
Disparate Certification: A disparate allocation occurs when a city or municipality is allocated
one -and -one-half times (150 percent) more than the county, while the county bears more than
50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1
violent crimes. A disparate allocation also occurs when multiple cities or municipalities are
collectively allocated four times (400 percent) more than the county, and the county bears more
than 50 percent of the collective costs associated with prosecution or incarceration of each
municipality's Part 1 violent crimes.
* Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint
application for the aggregate eligible allocation to all disparate municipalities. The joint
application must determine and specify the award distribution to each unit of local W
government and the purposes for which the funds will be used. When beginning the JAG
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application process, a Memorandum of Understanding (MOU) that identifies which
jurisdiction will serve as the applicant/fiscal agent for joint funds must be completed and
signed by the Authorized Representative for each participating jurisdiction. The signed
MOU should be attached to the application. For a sample MOU, go to
www.bia.-gov/Fundin-q/JAGMOU.Pdf.
Trust Fund: Award recipients may draw down JAG funds in advance. To do so, a trust fund
must be established in which to deposit the funds. The trust fund may or may not be an interest -
bearing account. If subrecipients draw down JAG funds in advance, they also must establish a
trust fund in which to deposit funds. This trust fund requirement does not apply to direct JAG
award recipients or subrecipients that draw -down on a reimbursement basis rather than in
advance.
Limitation on Use of Award Funds for Employee Compensation; Waiver: With respect to
any award of more than $250,000 made under this solicitation, recipients may not use federal
funds to pay total cash compensation (salary plus cash bonuses) to any employee of the award
recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member
of the Federal Government's Senior Executive Service (SES) at an agency with a Certified SES
Performance Appraisal System for that year. The 2013 salary table for SES employees is
available at www.opm.cov/oca/13tables/indexSES.asp. Note: A recipient may compensate an
employee at a greater rate, provided the amount in excess of this compensation limitation is
paid with non-federal funds. (Any such additional compensation will not be considered matching
funds where match requirements apply.)
The Assistant Attorney General (AAG) for OJP may exercise discretion to waive, on an
individual basis, the limitation on compensation rates allowable under an award. An applicant
requesting a waiver should include a detailed justification in the budget narrative of the
application. Unless the applicant submits a waiver request and justification with the application,
the applicant should anticipate that OJP will request the applicant to adjust and resubmit the
budget.
The justification should include the particular qualifications and expertise of the individual, the
uniqueness of the service the individual will provide, the individual's specific knowledge of the
program or project being undertaken with award funds, and a statement explaining that the
individual's salary is commensurate with the regular and customary rate for an individual with
his/her qualifications and expertise, and for the work to be done.
Minimization of Conference Costs: OJP encourages applicants to review the OJP guidance
on conference approval, planning, and reporting that is available on the OJP web site at
WWW.Oi ov/fundin /confcost.htm. This guidance sets out the current OJP policy, which
requires all funding recipients that propose to hold or sponsor conferences (including meetings,
trainings, and other similar events) to minimize costs, requires OJP review and prior written
approval of most conference costs for cooperative agreement recipients (and certain costs for
grant recipients), and generally prohibits the use of OJP funding to provide food and beverages
at conferences. The guidance also sets upper limits on many conference costs, including facility
space, audio/visual services, logistical planning services, programmatic planning services, and
food and beverages (in the rare cases where food and beverage costs are permitted at all).
Prior review and approval of conference costs can take time (see the guidance for specific
deadlines), and applicants should take this into account when submitting proposals. Applicants
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also should understand that conference cost limits may change and that they should check the
guidance for updates before incurring such costs.
Note on food and beverages: OJP may make exceptions to the general prohibition on using
OJP funding for food and beverages, but will do so only in rare cases where food and
beverages are not otherwise available (e.g., in extremely remote areas); the size of the event
and capacity of nearby food and beverage vendors would make it impractical to not provide food
and beverages; or a special presentation at a conference requires a plenary address where
conference participants have no other time to obtain food and beverages. Any such exception
requires OJP's prior written approval. The restriction on food and beverages does not apply to
water provided at no cost, but does apply to any and all other refreshments, regardless of the
size or nature of the meeting. Additionally, this restriction does not affect direct payment of per
diem amounts to individuals in a travel status under your organization's travel policy.
Costs Associated with Language Assistance of applicable): If an applicant proposes a
program or activity that would deliver services or benefits to individuals, the costs of taking
reasonable steps to provide meaningful access to those services or benefits for individuals with
limited English proficiency may be allowable. Reasonable steps to provide meaningful access to
services or benefits may include interpretation or translation services where appropriate.
For additional information, see the "Civil Rights Compliance" section of the OJP "Other
Requirements for OJP Applications" web page at
www.oip.usdoi.gov/fundinq/other requirements. htm.
r
Match Requirement: While match is not required under the JAG Program, match is an effective
strategy to expand justice funds and build buy -in for local criminal justice initiatives. Matching
funds become part of the overall award amount, and as such are subject to audit and must be
expended or deobligated prior to closeout.
Other JAG Requirements
Body Armor Certification
• Ballistic -resistant and stab -resistant body armor can be funded through two BJA-
administered programs: the JAG Program and the Bulletproof Vest Partnership (BVP)
Program.
• The BVP Program is designed to provide a critical resource to state and local law
enforcement through the purchase of ballistic -resistant and stab -resistant body armor. A
jurisdiction is able to request up to 50 percent of the cost of a vest with BVP funds. For more
information on the BVP Program, including eligibility and application, refer to the BVP web
page.
• JAG funds may also be used to purchase vests for an agency, but they may not be used to
pay for that portion of the ballistic -resistant vest (50 percent) that is not covered by BVP
funds. Unlike BVP, JAG funds used to purchase vests do not require a 54 percent match.
• Vests purchased with JAG funds may be purchased at any threat level, make, or model from
any distributor or manufacturer, as long as the vests have been tested and found to comply
with the latest applicable National Institute of Justice ballistic or stab standards. In addition,
vests purchased must be American -made. Information on the latest National Institute of
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justice (NIJ) standards can be found at: www.nii.gov/topics/technology/bodv-armor/safety-
initiative.htm.
• As is the case in BVP, grantees who wish to purchase vests with JAG funds must certify that
law enforcement agencies receiving vests have a written "mandatory wear" policy in effect.
FAQs related to the mandatory wear policy and certifications can be found at
www.bia.gov/Funding/JAGFAQ.pdf. This policy must be in place for at least all uniformed
officers before any FY 2013 funding can be used by the agency for vests. There are no
requirements regarding the nature of the policy other than it being a mandatory wear policy
for all uniformed officers while on duty. The certification must be signed by the certifying
official and must be attached to the application. If the grantee proposes to change project
activities to utilize JAG funds to purchase bulletproof vests after the application period
(during the project period), then the grantee must submit the signed certification to BJA at
that time. A mandatory wear concept and issues paper and a model policy are available by
contacting the BVP Customer Support Center vestsAusdoj.gov or toll free at 1-877-758-
3787.
• A copy of the certification related to the mandatory wear can be found at:
www.bja.gov/Funding/13JAGBVPCert.pdf.
Interoperable Communications
• Grantees (including subgrantees) that are using FY 2013 JAG Program funds to support
emergency communications activities (including the purchase of interoperable
communications equipment and technologies such as voice-over-intemet protocol bridging
or gateway devices, or equipment to support the build out of wireless broadband networks in
the 700 MHz public safety band under the Federal Communications Commission (FCC)
Waiver Order) must ensure:
➢ Compliance with the FY 2013 SAFECOM Guidance for Emergency Communication
Grants (including provisions on technical standards that ensure and enhance
interoperable communications).
➢ Adherence to the technical standards set forth in the FCC Waiver Order, or any
succeeding FCC orders, rules, or regulations pertaining to broadband operations in the
700 MHz public safety band.
➢ Projects support the Statewide Communication I nteroperability Plan (SCIP) and are fully
coordinated with the full-time Statewide Interoperability Coordinator (SWIC) in the state
of the project. As the central coordination point for their state's interoperability effort, the
SWIC plays a critical role, and can serve as a valuable resource. SWICs are
responsible for the implementation of the SCIP through coordination and collaboration
with the emergency response community. The U.S. Department of Homeland Security
Office of Emergency Communications maintains a list of SWICs for each of the 56
states and territories. Contact 4EC0,hcdhs.gov.
All communications equipment purchased with grant award funding (plus the quantity
purchased of each item) is identified during quarterly performance metrics reporting.
DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database
If JAG program funds will be used for DNA testing of evidentiary materials, any resulting eli ible
DNA profiles must be uploaded to the Combined DNA Index System (CODIS, the national DNA
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database operated by the Federal Bureau of Investigation (FBI)), .by a government DNA lab with
access to CODI S. No profiles generated with JAG funding may be entered into any other non-
governmental DNA database without prior express written approval from BJA. For more
information, refer to the NIJ FY 2013 DNA Backlog Reduction Program, available at
wwtin►.ncirs.cov/r)df iilesl/nii/sIO01062.—p In addition, funds may not be used for purchase of
DNA equipment and supplies when the resulting DNA profiles from such technology are not
accepted for entry into CODIS.
Reporting Requirements, Performance Measures, and JAG Showcase
Submission of performance measures data is not required for the application. Instead,
applicants should discuss in their application their proposed methods for collecting data for
performance measures. Refer to the section "What an Application Should Include" on page 15
for additional information.
Award recipients will be required to submit quarterly financial status (SF-425) and annual
programmatic reports through GMS, quarterly performance metrics reports (see Performance
Measures section below) through BJA's Performance Measurement Tool (PMT), and Federal
Funding Accountability and Transparency Act (FFATA) reports through the FFATA Sub -award
Reporting System F( SRS) as necessary (see FFATA section below).
Performance Measures
To assist in fulfilling the Department's responsibilities under the Government Performance and
Results Act of 1993 (GPRA), P.L. 103-62, and the GPRA Modernization Act of 2010, Public Law
111 —352, applicants who receive funding under this solicitation must provide data that
measures the results of their work done under this solicitation. Quarterly performance metrics
reports must be submitted through BJA's Performance Measurement Tool (PLAIT) web
site, available at www.biaperformancetools.org. The performance measures can be found
at: www.blaperformancetools.org/help/JAGMeasuresQuestionnaire.pdf.
Note on Project Evaluations
Applicants that propose to use funds awarded through this solicitation to conduct project
evaluations should be aware that certain project evaluations (such as systematic investigations
designed to develop or contribute to generalizable knowledge) may constitute "research" for
purposes of applicable DOJ human subjects protection regulations. However, project
evaluations that are intended only to generate internal improvements to a, program or service, or
are conducted only to meet OJP's performance measure data reporting requirements likely do
not constitute "research." Applicants should provide sufficient information for OJP to determine
whether the particular project they propose would either intentionally or unintentionally collect
and/or use information in such a way that it meets the DOJ regulatory definition of research.
Research, for the purposes of human subjects protections for OJP-funded programs, is defined
as, "a systematic investigation, including research development, testing, and evaluation,
designed to develop or contribute to generalizable knowledge" 28 C.F.R. § 46.102(d). For
additional information on determining whether a proposed activity would constitute research,
see the decision tree to assist applicants on the "Research and the Protection of Human
Subjects" section of the OJP "Other Requirements for OJP Applications" Web page
(www.oip.usdoi..qov/funding/other requirements.htm). Applicants whose proposals may involve
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a research or statistical component also should review the "Confidentiality" section on that Web
page.
Notice of Post -Award FFATA Reporting Requirement
Applicants should anticipate that OJP will require all recipients (other than individuals) of awards
of $25,000 or more under this solicitation, consistent with the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), to report award information on any first -tier subawards
totaling $25,000 or more, and, in certain cases, to report information on the names and total
compensation of the five most highly compensated executives of the recipient and first -tier
subrecipients. Each applicant entity must ensure that it has the necessary processes and
systems in place to comply with the reporting requirements should it receive funding. Reports
regarding subawards will be made through the FFATA Subaward Reporting System (FSRS),
found at www.fsrs.gov.
Note also that applicants should anticipate that no subaward of an award made under this
solicitation may be made to a subrecipient (other than an individual) unless the potential
subrecipient acquires and provides a Data Universal Numbering System (DUNS) number.
JAG Showcase
This JAG Showcase was designed to identify and highlight JAG projects that have
demonstrated success or have shown promise in reducing crime, positively impacting
communities, etc. Because the JAG program provides state, tribal, and local jurisdictions with
flexibility to tailor the programs to fit their needs, a wide variety of programs have been funded
across the country. Each year, new methods to reduce and prevent crime, violence, and drug
abuse; and, to improve the functioning of the criminal justice system are being discovered. BJA
strives to increase awareness of JAG funds invested in innovation, evidence -based programs
and program evaluations. This page is intended to serve as a resource for criminal justice
professionals in the field who seek to stay informed of some the most interesting, innovative,
results oriented projects that have been funded with JAG money in the last several years.
JAG success stories success stories should include the: name and location of program/project;
point of contact with phone and e-mail; amount of JAG funding received and in which fiscal
year; and a brief summary describing the program/project and its impact. BJA strongly
encourages and appreciates annual (or more frequent) submissions at
JAG. Showcase(ftiP.usdo_ 1go.,v„ or via the online form.
Priorities
BJA recognizes that the downturn in the economy has resulted in significant pressures on state
and local criminal justice systems. In these challenging times, shared priorities and leveraged
resources can make a significant impact. In light of this, it is important to make SAM and local
JAG recipients aware of several areas of priority that may be of help in maximizing the
effectiveness of JAG funding at the state and local level.
In addition to our longstanding and unwavering commitment to keeping violent crime at its
lowest level in decades, the following priorities represent key areas where BJA will be focusing
nationally and invite each state and local JAG recipient to join us in addressing these challenges
as a part of our JAG partnership.
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A
Reducing Gun Violence
In the aftermath of the Sandy Hook Elementary School tragedy and mass shootings in Aurora,
Oak Creek, and Tucson, BJA encourages states and localities to invest valuable JAG funds in
programs to reduce gun violence., enforce existing firearms laws, and enhance reporting to the
FBI's National instant Criminal Background Check System. Other important priorities include
strengthening school safety, improving criminal justice/mental health collaborations, and
supporting joint first responder critical incident training.
Recidivism Reduction- and Justice System Realignment
In this time of fiscal austerity and smaller state and local budgets, reducing unnecessary
incarceration in a manner that promotes public safety is a paramount goal. Effective community
supervision coupled with evidence -based program interventions can result in significant
reductions in recidivism. A priority funding area is the implementation of effective pretrial
services programs and innovative programs and approaches in probation and parole
supervision that improve services to offenders and increase collaborative efforts among
community supervision agencies with law enforcement and the courts. Currently 17 states and
local governments are working to control spiraling incarceration costs through justice system
reforms and realignment under the Justice Reinvestment Initiative (JRI). Strategic investment of
JAG funds to implement JRI legislation and policy changes in those states and localities can
augment federal funds and achieve greater cost savings and reinvestments in programs to
promise public safety.
Indigent Defense
Another key priority area in the criminal justice system is support for indigent defense. BJA
continues to encourage states and SAAs to use JAG funds to support the vital needs of the
indigent defense community. Attorney General Holder has consistently stressed that the crisis in
indigent defense reform is a serious concern which must be addressed if true justice is to be
achieved in our nation. In 2002, the American Bar Association (ABA) published Ten Principles
of a Public Defense Delivery System which represent fundamental building blocks for
implementing quality legal representation for indigent defendants. (See ABA Ten Principles.)
Evidence -Based "Smart" Programs
As a result of the current fiscal crisis, many police departments are experiencing unprecedented
budget cuts, layoffs, and reductions in force. These challenges must be met by making wider
use of advancements in the law enforcement field in the last several decades which rely on use
of data, crime analysis, crime mapping and other analytic tools, cutting edge technology, and
research and evaluations regarding effective policing strategies and programs. BJA offers a
number of program models designed to effectively implement evidence based strategies
including Smart Policing and Smart Probation. A useful matrix of evidence -based policing
programs and strategies is available through the Center for Evidence -Based Policy at George
Mason University and provides valuable information on policing strategies and programs that
work. BJA encourages states to use JAG funds to support these "smart policing" strategies,
including a focus on real time crime analysis centers (CACs), and effective partnerships with
universities and research partners and with non-traditional criminal justice partners.
Counterterrorism continues to be the number one priority for DOJ. At the state and local level,
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high functioning, evidence -based, data -driven public safety agencies are a critical component of
our nation's "all crimes" strategy. In addition, the JAG Program has long supported effective and
collaborative mufti -jurisdictional task forces and justice information sharing programs, which
continue as a priority in order to maintain our nation's historic reductions in violent crime.
What an Application Should Include
Applicants should anticipate that if they fail to submit an application that contains all of the
specified elements, it may negatively affect the review of their application; and, should a
decision be made to make an award, it may result in the inclusion of special conditions that
preclude the recipient from accessing or using award funds pending satisfaction of the
conditions.
Refer to the BJA Grant Writing and Management Academy and OJP's Grants 101 for an
overview of what should be included in each application requirement. These trainings can be
found at bia.ncirs.gov/gwma/index.html and www.oip.goy&ants101/.
OJP strongly recommends use of appropriately descriptive file names (e.g., "Program
Narrative," "Budget Narrative," "Memoranda of Understanding,„ etc.) for all attachments.
1. Information to Complete the Application for Federal Assistance (SF-424)
The SF-424 is a standard form required for use as a cover sheet for submission of pre -
applications, applications, and related information. GMS takes information from the
applicant's profile to populate the fields on this form.
2. Abstract
Applicants must provide an abstract that includes the applicant's name, title of the project,
goals of the project, and a description of the strategies to be used. In addition, above or
below the abstract narrative, applicants must identify up to 5 project identifiers that would
be associated with proposed project activities. The list of all identifiers can be found at
www.bia.-gov/Fundin-Q/JAGIdentifiers.odf. The abstract should not exceed a half -page, or
400-500 words.
Failure to submit this required information will result in an application being returned
in the Grants Management System (GMS) for inclusion of the missing information OR
the attachment of a withholding of funds special condition at the time of award.
3. Program Narrative
Applicants must submit a program narrative that generally describes the proposed program
activities for the two or four year grant period. The narrative must outline the type of
programs to be funded by the JAG award and provide a brief analysis of the need for the
programs. Narratives must also identify anticipated coordination efforts involving JAG and
related justice funds. Certified disparate jurisdictions submitting a joint application must
specify the funding distribution to each disparate unit of local government and the purposes
for which the funds will be used.
Failure to submit this required information will result in an application being returned
in the Grants Management System (GMS) for inclusion of the missing information OR
the attachment of a withholding of funds special condition at the time of award.
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4. Budget and Budget Narrative
Applicants must submit a budget and budget narrative outlining how JAG funds, including
administrative funds if applicable, will be used to support and implement the program. This
narrative should include a full breakdown of administrative costs, as well as an overview of
how funds will be allocated across approved JAG purpose areas. Applicants should utilize
the following approved budget categories to label the requested administrative and/or sub -
grant expenditures: Personnel, Fringe Benefits, Travel, Equipment, Supplies,
Consultants/Contracts, and an Other category. For informational purposes only, a sample
budget form may be found at www.oip.usdoi.-gov/funding/forms/budget detail.pdf.
Failure to submit this required information will result in an application being returned
in the Grants Management System (GMS) for inclusion of the missing information OR
the attachment of a withholding of funds special condition at the time of award.
5. Review Narrative
Applicants must submit information documenting that the date the JAG application was
made available for review by the governing body of the state, or to an organization
designated by that governing body, not less than 30 days before the application was
submitted to BJA. The attachment must also specify that an opportunity to comment was
provided to citizens prior to application submission to the extent applicable law or
established procedures make such opportunity available.
Below are notification language templates that can be utilized in completing this
section of the application.
The (provide name of State/Territory) made its Fiscal Year 2013 JAG application available
to the (provide name of governing body) for its review and comment on (provide date); or
intends to do so on (provide date).
The (provide name of City/County for Local JAG and name of State for State JAG)
made its Fiscal Year 2013 JAG application available to citizens for comment prior to
application submission by (provide means of notification); or the application has not yet
been made available for public review/comment.
Failure to submit this required information will result in an application being returned
In the Grants Management System (GMS) for inclusion of the missing information OR
the attachment of a withholding of funds special condition at the time of award.
S. Tribal Authorizing Resolution (if applicable)
Tribes, tribal organizations, or third parties proposing to provide direct services or assistance
to residents on tribal lands should include in their applications a resolution, a letter, affidavit,
or other documentation, as appropriate, that certifies that the applicant has the legal
authority from the tribe(s) to implement the proposed project on tribal lands. In those
instances when an organization or consortium of tribes applies for a grant on behalf of a
tribe- or multiple specific tribes, then the application should include appropriate legal
documentation, as described above, from all tribes that would receive services/assistance
under the grant. A consortium of tribes for which existing consortium bylaws allow action
without support from all tribes in the consortium (i.e., without an authorizing resolution or
comparable legal documentation from each tribal governing body) may submit, instead, a
copy of its consortium bylaws with the application.
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Applicants that are unable to submit with the application a fully -executed (i.e., signed) copy
of appropriate legal documentation, as described above, consistent with the applicable
tribe's governance structure, should, at minimum, submit an unsigned, draft version of such
legal documentation as part of its application (except in cases where, with respect to a tribal
consortium applicant, consortium bylaws allow action without. the support of all consortium
member tribes). If selected for funding, use of and access to funds will be contingent on
receipt of the fully -executed legal documentation.
7. Additional Attachments
Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint
application for the aggregate eligible allocation to all disparate municipalities. The joint
application must determine and specify the award distribution to each unit of local
government and the purposes for which the funds will be used. When beginning the JAG
application process, a Memorandum of Understanding (MOU) that identifies which
jurisdiction will serve as the applicantfFiscal agent for joint funds must be completed and
signed by the Authorized Representative for each participating jurisdiction. The signed MOU
must be attached to the application. For a sample MOU, go to
www.bia.gov/Fundin-Q/JAGMOU.Pdf.
Failure to submit this required information will result In an application being change
requested in the Grants Management System (GMS) for inclusion of the missing
information OR the attachment of a withholding special condition at the time of award
if time doss not permit for a change request process.
8. Applicant Disclosure of Pending Applications
Applicants are to disclose whether they have pending applications for federally funded
assistance that include requests for funding to support the same project being proposed
under this solicitation and will cover the identical cost items outlined in the budget narrative
and worksheet in the application under this solicitation. The disclosure should include both
direct applications for federal funding (e.g., applications to federal agencies) and indirect
applications for such funding (e.g., applications to State agencies that will be subawarding
federal funds).
OJP seeks this information to help avoid any inappropriate duplication of funding.
Leveraging multiple funding sources in a complementary manner to implement
comprehensive programs or projects is encouraged and is not seen as inappropriate
duplication.
Applicants that have pending applications as described above are to provide the following
information about pending applications submitted within the last 12 months:
• the federal or state funding agency
• the solicitation name/project name
• the point of contact information at the applicable funding agency
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Federal or State
Solicitation
Name/Phone/E-mall for Point of Contact at Funding
Funding
Name/Project Name
Agency
Agency
; jan usdoj.gov
DOXCOPS
COPS Hiring Pr %n
HHS/ Substance
Drug Free Communities
Jon oe, 2 00-00 ; jo n. oe hhs.gov
Abuse & Mental
Mentoring Program/
Health Services
North County Youth
Administration
Mentoring Program
Applicants should include the table as a separate attachment, with the file name "Disclosure
of Pending Applications," to their application. Applicants that do not have pending
applications as described above are to include a statement to this effect in the separate
attachment page. (e.g., "[Applicant Name] does not have pending applications submitted
within the last 12 months for federally funded assistance that include requests for funding to
support the same project being proposed under this solicitation and will cover the identical
cost items outlined in the budget narrative and worksheet in the application under this
solicitation.")
9. Other Standard Forms
Additional forms that may be required in connection with an award are available on
OJP's funding page at www.o*p.usdoo.gov/funding/forms.htm. For successful applicants,
receipt of funds may be contingent upon submission of all necessary forms. Note in
particular the following forms:
a. Standard Assurances*
Applicants must read, certify, and submit this form in GIVIS prior to the receipt of any
award funds.
b. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility
Matters; and Drug -Free Workplace Requirements*
Applicants must read, certify and submit in GMS prior to the receipt of any award funds.
c. Accounting_System and Financial Capability Questionnaire
Any applicant (other than an individual) that is a non -governmental entity and that has
not received any award from OJP within the past 3 years must download, complete, and
submit this form.
*These OJP Standard Assurances and Certifications are forms which applicants accept in
GMS. They are not additional forms to be uploaded at the time of application submission.
Review Process
OJP is committed to ensuring a fair and open process for awarding grants. BJA reviews the
application to make sure that the information presented is reasonable, understandable,
measurable, and achievable, as well as consistent with the solicitation. Applications for formula
awards will be reviewed to ensure statutory requirements have been met.
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Absent explicit statutory authorization or written delegation of authority to the contrary, all final
grant award decisions will be made by the Assistant Attorney General will make all final award
decisions.
Additional Requirements
Applicants selected for awards must agree to comply with additional legal requirements upon
acceptance of an award. OJP encourages applicants to review the information pertaining to
these additional requirements prior to submitting an application. Additional information for each
requirement can be found at www.oio.usdoi.-Qov/fundinq/other reguirements.htm.
• Civil Rights Compliance
• Civil Rights Compliance Specific to State Administering Agencies
Faith -Based and Other Community Organizations
• Confidentiality
9 Research and the Protection of Human Subjects
Anti -Lobbying Act
• Financial and Government Audit Requirements
• National Environmental Policy Act (NEPA)
• DOJ Information Technology Standards (if applicable)
• Single Point of Contact Review
• Non -Supplanting of State or Local Funds
• Criminal Penalty for False Statements
• Compliance with Office of Justice Proqrams Financial Guide
• Suspension or Termination of Funding
• Nonprofit Organizations
• For -profit Organizations
• Government Performance and Results Act (GPRA)
• Rights in Intellectual Property
• Federal Funding Accountability and Transparency Act of 2006 (FFATA)
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• Awards in Excess of $5,000,000 — Federal Taxes Certification Requirement
• Policy and Guidance for Conference Approval, Planning, and Reporting
• OR Training Guiding Principles for Grantees and Subgrantees
How To Apply
Applicants must submit applications through the Grants Management System GMS , which
provides cradle to grave support for the application, award, and management of awards at OJP.
Applicants must register in GMS for each specific funding opportunity. Although the
registration and submission deadlines are the same, OR urges applicants to register
Immediately, especially if this is their first time using the system. Complete instructions on how
to register and submit an application in GMS can be found at www.oip.usdoo.gov/gmscbt/.
Applicants that experience technical difficulties during this process should e-mail
GMS. HelpDesk@usdoLgov or call 888-549-9901 (option 3), Monday — Friday from 6:00 a.m. to
midnight eastern time, except federal holidays. OR recommends that applicants register
immediately to prevent delays in submitting an application package by the deadline.
All applicants should complete the following steps:
1. Acquire a Data Universal Numbering System (DUNS) number. In general, the Office of
Management and Budget requires that all applicants (other than individuals) for federal
funds include a DUNS number in their application for a new award or a supplement to an
existing award. A DUNS number is a unique nine -digit sequence recognized as the
universal standard for identifying and differentiating entities receiving federal funds. The
identifier is used for tracking purposes and to validate address and point of contact
information for federal assistance applicants, recipients, and subrecipients. The DUNS
number will be used throughout the grant life cycle. Obtaining a DUNS number is a free,
one-time activity. Call Dun and Bradstreet at 866-705-5711 to obtain a DUNS number or
apply online at www.dnb.com. A DUNS number is usually received within 1-2 business days.
2. Acquire registration with the System for Award Management (SAM). SAM replaces the
Central Contractor Registration (CCR) database as the repository for standard
information about federal financial assistance applicants, recipients, and subrecipients. OR
requires that all applicants -(other than individuals) for federal financial assistance maintain
current registrations in the SAM database. Applicants must update or renew their SAM
registration annually to maintain an alive status.
Applicants that were previously registered in the CCR database must, at a minimum:
• Create a SAM account;
• Log in to SAM and migrate permissions to the SAM account (all the entity
registrations and records should already have been migrated).
Information about SAM registration procedures can be accessed at www.sam.gov.
3. Acquire a GMS username and password. New users must create a GMS profile by
selecting the "First Time User" link under the sign -in box of the GMS home page. For more
information on how to register in GMS, go to www.oip.usdoi.gov/gmscbt/.
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4. Verify the SAM registration in GMS, formerly CCR registration. OJP requests that all
applicants verify their SAM registration in GMS. Once logged into GMS, click the "CCR
Claim" link on the left side of the default screen. Click the submit button to verify the SAM
(formerly CCR) registration.
5. Search for the funding opportunity on GMS. After logging into GMS or completing the
GMS profile for username and password, go to the "Funding Opportunities" link on the left
side of the page. Select "Bureau of Justice Assistance" and the "Edward Byrne Memorial
Justice Assistance Grant (JAG) Program —Local Solicitation."
6. Register,by selecting the "Apply Online" button associated with the solicitation title.
The search results from step 5 will display the solicitation title along with the registration and
application deadlines for this funding opportunity. Select the "Apply Online" button in the
"Action" column to register for this solicitation and create an application in the system.
7. Complete the Disclosure of Lobbying Activities, If applicable. Any applicant that
expends any funds for lobbying activities must provide the detailed information requested on
the form, Disclosure of Lobbying Activities SF-LLL .
8. Follow the directions in GMS to submit an application consistent with this
solicitation. Once submitted, GMS will display a confirmation screen stating the submission
was successful. Important: In some instances, applicants must wait for GMS approval
before they can submit an application. OJP urges applicants to submit the application at
least 72 hours prior to the due date of the application.
Note: GMS does not accept executable file types as application attachments. These
disallowed file types include, but are not limited to, the following extensions: ".com," ".bat,"
".exe,r is " cfg," ".dat," " db," ".dbf," ".dll," ".ini," ".log," " ora," ".SYS," and ".zip."
Note: Duplicate Applications
If an applicant submits multiple versions of an application, BJA will review the most recent
version submitted.
Experiencing Unforeseen GMS Technical Issues
Applicants that experience unforeseen GMS technical'issues beyond their control that prevent
them from submitting their application by the deadline, must e-mail the BJA Programs Office
staff within 24 hours after the application deadline and request approval to submit their
application. The e-mail must describe the technical difficulties and include a timeline of the
applicant's submission efforts, the complete grant application, the applicant's DUNS number,
and any GMS Help Desk or SAM tracking number(s). Note: BJA does not automatically
approve requests. After the program office reviews the submission, and contacts the GMS
Help Desk to validate the reported technical issues, OJP will inform the applicant whether the
request to submit a late application has been approved or denied. If the technical issues
reported cannot be validated, the application will be rejected as untimely.
The following conditions are not valid reasons to permit late submissions: (1) failure to register
in sufficient time, (2) failure to follow GMS instructions on how to register and apply as posted
BJA-2013-3599
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on its Web site, (3) failure to follow each instruction in the OJP solicitation, and (4) technical
issues with the applicant's computer or information technology environment, including firewalls.
Notifications regarding known technical problems with GMS, If any, are posted at the top
of the OJP funding Web page at www.ojp.usdoi.aov/funding/solicitations.htm.
Provide Feedback to OJP on This Solicitation
To assist OJP in improving its application and award processes, we encourage applicants to
provide feedback on this solicitation, the application submission process, and/or the application
review/peer review process. Feedback may be provided to
OJPSolicitationFeed backAusdoi.gov.
IMPORTANT: This email is for feedback and suggestions only. Replies are not sent from this
mailbox. If you have specific questions on any program or technical aspect of the solicitation,
you must directly contact the appropriate number or email listed on the front of this solicitation
document. These contacts are provided to help ensure that you can directly reach an individual
who can address your specific questions in a timely manner.
If you are interested in being a reviewer for other OJP grant applications, please email your
resume to oiapeerrevielt@lmbps.com. The OJP Solicitation Feedback email account will not
forward your resume. Note: Neither you nor anyone else from your organization can be a peer
reviewer in a competition in which you or your organization have submitted an application.
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Application Checklist
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
FY 2013 Local Solicitation
The application checklist has been created to assist in developing an application.
Eligibility Requirement:
Jurisdiction listed as the legal name on the application corresponds with the eligible
jurisdiction listed on BJA's JAG web page
Federal amount requested is within the allowable limit of the FY 2013 JAG
Allocations List as listed on BJA's JAG web page
What an Application Should Include:
Application for Federal Assistance (SF-424) (see page 14)
Abstract (see page 15)
Program Narrative (see page 14)
Budget and Budget Narrative (see page 15)
Review Narrative (see page 15)
Applicant Disclosure of Pending Applications (see page 16)
Other Standard Forms, if applicable (see page 17)
_ DUNS Number (see page 19)
_ SAM Registration (see page 19)
Disclosure of Lobbying Activities, if applicable (SF-LLL (see page 20)
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BJA-2013-3599
Exhibit B
JAG Program. Pursuant to the JAG Program guidelines, funding for the JAG
Program will be provided to BSO.
2. The BSO shall then disperse the funds to the parties in the amounts
determined by the JAG Program. For municipalities that currently contract
with BSO for law enforcement services, the BSO shall retain the funds for use
in the appropriate BSO Districts pursuant to the contracts for law enforcement
services.
3. Each party shall be responsible for submitting its own application for their
individual JAG Program to the Broward Sheriffs Office. The Broward Sheriffs
Office, Grants Management Office will prepare the single application to include
the Program Narrative and Budget Narrative, and shall submit the application
to the Department of Justice.
The grant award to each party is as follows:
Jurisdiction Name
Formula -Based Award
Less 7.23 % Indirect Cost
Allocation
Broward Sheriffs Office
$21316.00
$641775.00
City of Coral S_rings
$18,915.00
$17,547.00
CiW of Dania Beach
$15472.00
$ 6*853.00
Town of Davie
$26o3OO.00
$24,399.00
Ci of Deerfield Beach
$28,610.00
$99,716,00
$19,042.00
$92,507.00
Cit
y of Fort Lauderdale
City of Hallandale Beach
$23.287.00
$2103.00
City of Hollywood
$44,218.00
$24329.00
$411,021.00
$15,07O.00
CitZ of Lauderdale Lakes
City of Lauderhill
$389577.00
w $351788.00
Ci of Mar ate
$11,530.00
$35,746-00
$10,696.00
Ci of Miramar
$33,162.00
$ 7*084.00
Cittvof North Lauderdale
$15,721.00
City of Oakland Park
$23,196.00
$20,070.00
$14,019.00
$1019,00
City.of Pembroke Pines
City of Plantation
$21,633.00
�.� • Yrrr.ww•..... w..
..Y...$20,069.00
*.»ww._.r._....�rr.r.Yw.•w•
$540241.00
City of Pom ano Beach
$66?553.00
City-0f Sunrise ...__ _
CitK of Tamarac
_ $20o365.00
$18,893.00
$12j957.00
$12,020.00
$527,408._00 .._... _...._.
_.. TOTAL_ _ _
$568,511.00 i.__
The cities of Dania Beach, Deerfield Beach, Lauderdale Lakes, North Lauderdale,
Oakland Park and Pompano Beach have each agreed to contribute $7,500 to the
Regional Crime Analyst Retention Project, which is described in Exhibit A attached
hereto and incorporated herein.
2
Exhibit
A
2013 BDWARD BYRNB JUSTICE
ASSISTANCE LOCAL SOLICITATION GRANT
MEMORANDUM OF UNDERSTANDING (MOU)
This Memorandum of Understanding (MOU) is being executed by the following
listed participating agencies (hereinafter "participating agencies")":
Broward Sheriffs Office (BSO)
City of Coral Springs
City of Dania Beach
Town of Davie
City of Deerfield Beach
City of Fort Lauderdale
City of Hallandale Beach
City of Hollywood
City of Lauderdale Lakes
City of Lauderhill
City of Margate
City of Miramar
City of North Lauderdale
City of Oakland Park
City of Pembroke Pines
City of Plantation
City of Pompano Beach
City of Sunrise
City of Tamarac
Nothing in this MOU should be construed as limiting or impeding the basic spirit of
cooperation which exists between the participating agencies, listed above.
WHEREAS, Broward County has been identified as a "disparate" County; and
WHEREAS, the participating agencies have been identified as eligible jurisdictions
able to collectively implement the objectives and goals of the Edward Byrne Justice
Assistance Grant (hereinafter "JAG"); and
WHEREAS, the participating agencies have formed a working committee and
developed a course of action to achieve the goals and objectives of the JAG Program;
and
WHEREAS, the BSO has been selected as through this MOU, to administer the
program and serve as the fiscal agent for the disbursement of all funds received for
the JAG Program.
THEREFORE, in consideration of the mutual terms, conditions, promises, and
covenants hereinafter set forth, the participating agencies agree as follows:
This MOU establishes the relationship between the parties for participation in the FY
2013 Edward Byrne Justice Assistance Grant .(JAG) Local Solicitation Grant Program
(Award Number 2013-DJ-BX-0369).
1. The Broward
Sheriffs Office (BSO) will serve as
the lead agency and
grant
administrator
for the
agencies in Broward
County,
Florida
participating
in the
1
JAG Program. Pursuant to the JAG Program guidelines, funding for the JAG
Program will be provided to BSO.
2. The BSO shall then disperse the funds to the parties in the amounts
determined by the JAG Program. For municipalities that currently contract
with BSO for law enforcement services, the BSO shall retain the funds for use
in the appropriate BSO Districts pursuant to the contracts for law enforcement
services.
3. Each party shall be responsible for submitting its own application for their
individual JAG Program to the Broward Sheriff s Office. The Broward Sheriffs
Office, Grants Management Office will prepare the single application to include
the Program Narrative and Budget Narrative, and shall submit the application
to the Department of justice.
The grant award to each party is as follows:
jurisdiction Name
Formula -Based Award
Less 7.23 % Indirect Cost
Allocation
Broward Sheriffs Office
$21*316.00
$640775.00
City of Coral Sarin sue.._
Ci
$18,915.00
$17,547,00
$ 6,853.004
,
Town of Davie
$26,300.00
$240399.00
City of Deerfield Beach
$28,610.00
$999716.00
$19,042.00
$92,507.00
City of Fort Lauderdale
Ci of Hallandale Beach
$23,287.00
211603.00
City of Hollywood
$44 218.00 _ -
_ $41,021r_40
w
Ci of Lauderdale Lakes
$24o329.00
$15t070.00
$35,788.00
$1006.00
Cit of Lauderhill
City of Margate
$38*577.00
$11v530-00
$35t746.00
_.�
$33,162.00
City of Miramar
City of North Lauderdale
Cityof Oakland Park
$15,721.00
$23,196.00_ __...
$20tO7O.00
$219633.00
$ 7 Q84.00
._. $14,019.00
.., $18,619.00
$20,069.00
City of Pembroke Pines
Ciqr of Plantation
_ _
City of Pompano Beach
City of Sunrise
City -of Tamarac
$66,553.00
$20o365-00
$54,241.00
$18j893.00
$12o957.00
$12j020.00.
1.._ . _...... $527,408,00
TOTAL
$568,511*00 _.
The cities of Dania Beach, Deerfield Beach, Lauderdale Lakes, North Lauderdale,
Oakland Park and Pompano Beach have each agreed to contribute $7,500 to the
Regional Crime Analyst Retention Project, which is described in Exhibit A attached
hereto and incorporated herein.
2
G
IS
11 I 11 I - I
1. This MOU shall remain in effect from October 1, 2012 through September 30,
2016, and its continuation shall be subject to the availability of necessary
funding from the JAG Program.
2. A participating agency may withdraw from this agreement at any time by
providing thirty (30) days written notice of its intent to withdraw to all other
participating agencies,
3. This MOU may be terminated upon the written consent of all parties to this
MOU.
This MOU may be modified at any time upon the written agreement of all of
the participating agencies.
11 IT7i 11 F. I I Mr-TTM I Ml iq 11 I I it 1,571 To l
1. Each party agrees to maintain its own comprehensive general liability
insurance, professional liability insurance, automobile liability insurance and
workers compensation insurance policy or maintain a self -insuring fund for
the term of the Agreement in the amounts determined by each party to
adequately insure said party's liability assumed herein, but in no event shall
such coverage be less than the amount of statutory waiver of sovereign
immunity. The participating agencies agree to provide BSO within thirty (30)
days of entering this Agreement with proof of insurance if requested.
2. Each party shall be responsible for the negligent act or omissions of their
respective employees in accordance with Ch. 768.28, Fla. Stat. and nothing
herein shall be deemed a waiver of those protections.
Guidelines
In performing its duties, responsibilities and obligations pursuant to this
Agreement, each party agrees to adhere to the requirement standards set forth
in the Office of Justice Programs' Financial Guide, as amended and Federal
OMB Circular A-133, as applicable.
a. Each party understands that any and all records created as a result of
participating in this Program may be subject to public disclosure pursuant to
the Public Records Statute, Fla. Stat. Section 119.07 and shall be responsible
3
for compliance with any public records request served upon it and any
resultant award of attorneys fees for noncompliance.
b. Each party shall maintain its own respective records and documents
associated with MOU sufficient to demonstrate compliance with the terms of
this Agreement for a period of five (5) years from the date of execution of the
MOU and shall allow BSO access to such records upon request.
c. Each party, its employees or agents, shall allow access to its records
concerning this MOU at reasonable times to BSO, its employees, and agents.
The term `agents" shall include, but is not limited to, auditors retained or
employed by BSO. The term "reasonable" shall be construed according to the
individual party circumstances but ordinarily shall mean during normal
business hours of 8:00 am to 5:00 pm, local time, Monday through Friday.
d. Upon reasonable notice, the participating agency shall provide BSO with any
additional documentation, information, or reports as may be required by BSo.
This agreement may be executed in counterparts each of which shall be
deemed an original and all of which together shall be considered one and the
same agreement.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
Ell
2013 EDWARD BYRNE JUSTICE ASSISTANCE GRANT MEMORANDUM OF
UNDBRSTANDING
IN WITNESS WHEREOF, the parties execute this instrument on the
date(s) shown below.
Broward County Sheriffs Office
By,
S . lsraet, Sheriff
of
Approved as to form and legal sufficiency
subject to the execution parties:
By:
Ronald
Office o
XISurger, General Cou
neral Counsel
5
Date: 11-4 / •/
Date: j IL4.11-
2013 EDWARD BYRNE JUSTICE ASSISTANCE GRANT MEMORANDUM OF
UNDERSTANDING
IN WITNESS WHEREOF, the parties execute this instrument on the
date(s) shown below.
CITY of TAMARAC
By:
RIZED REPRESENTATIVE
Approved as to form and legal sufficiency
subject to the execution by the parties:
By:
CITY TTORNEY
0
Date: �16 20f oy�
Date: z/z'`T , 4.,
0
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