HomeMy WebLinkAboutCity of Tamarac Resolution R-2014-021Temp. ReSo. #12459
2/18/14
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2014-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO AWARD RFP 14-04R
AND EXECUTE AN AGREEMENT WITH AECOM
TECHNICAL SERVICES, INC., FOR PARKS MASTER PLAN
DEVELOPMENT SERVICES FOR AN AMOUNT NOT TO
EXCEED $145,419.00; APPROVING ALL NECESSARY
BUDGET TRANSFERS; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, as the City reaches build -out there is less land available for parks,
recreational facilities, nature areas and other open spaces; and
WHEREAS, there continues to be a shift in demographics over the last few
years; and
WHEREAS, the City of Tamarac publicly advertised RFP 14-04R entitled "Parks
Master Plan Development Services" on November 25, 2013; and
WHEREAS, Request for Proposals RFP 14-04R is incorporated by reference and
available in the Office of the City Clerk; and
WHEREAS, the City initially received seven responses, which were short-listed
to four firms including AECOM Technical Services, Bermello Ajamil & Partners,
GreenPlay, LLC, and PROS Consulting; and
Temp. Reso. # 12459
2/18/14
Page 2
WHEREAS, the above mentioned firms were requested to make formal
presentations to the RFP Selection and Evaluation Committee consisting of Gregory
Warner, Director of Parks and Recreation, Linda Probert, Assistant Director of Parks
and Recreation, Michelle Zimmer, Recreation Superintendent, Frank Zickar, Planning
and Zoning Manager, Sherrilyn Chess, Management & Budget Analyst II, Laura
Karpaviciute, Management Intern, and Keith Glatz, Purchasing and Contracts Manager;
and
WHEREAS, a copy of the ranking sheet is attached hereto as "Exhibit 1 "; and
WHEREAS, the RFP Selection and Evaluation Committee determined that the
proposal response submitted by AECOM Technical Services, Inc., incorporated by
reference and available in the Office of the City Clerk, was best able to meet the needs
of the City; and
WHEREAS, it
is the recommendation of
the
Director of Parks and Recreation
and Purchasing and
Contracts Manager that
the
Parks Master Plan Development
Services be awarded to AECOM Technical Services, Inc.; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be
.
in the best interest of the citizens and residents of the City of Tamarac to authorize the
award of RFP 14-04R entitled "Parks Master Plan Development Services" to AECOM
Temp. Reso. #12459
2/18/14
Page 3
Technical Services, Inc., and to execute an Agreement, attached hereto as "Exhibit 2",
for an amount not to exceed $145,419.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing, "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution upon adoption hereof. All Exhibits attached hereto are incorporated herein
and made a specific part of this resolution.
SECTION 2: That RFP 14-04R entitled "Parks Master Plan Development
Services" is hereby awarded to AECOM Technical Services, Inc., for an amount not to
exceed $145,419-00.
SECTION 3: That the appropriate City officials are hereby authorized to execute
an Agreement with AECOM Technical Services, Inc., relating to Parks Master Plan
Development Services.
SECTION 4: That all necessary budget transfers are hereby approved.
SECTION 5: All resolutions or parts of resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 6: If any clause, section, other part or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 7: This Resolution shall become effective
passage and adoption.
PASSED, ADQFjTFzq,AND APPROVED this /0Z
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*ESTABLISHED. Q
:Z: 1963
SEALcouool
ATTEST. ##III,II
PATRICIA TEU
CITY CLERK
5CMC
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM
SAMUEL S. GOREN
CITY ATTORNEY
Temp. Reso. #12459
2/18/14
Page 4
immediately upon its.
day of
ARRY DRESSLER
MAYO R
2014.
RECORD OF COMMISSION VOTE:
MAYOR DRESSLER zl-e�
DIST 1: COMM. BUSH LL
DIST 2: V/M GOMEZ
DIST 3: COMM. GLASSER
DIST 4: COMM. PLACKO
Temp.
February 112 2014 PARKS MASTER PLAN DEVELOPMENT SERVICES
�...�.....,.,:��.... C....1.T..... it 0 %,%w4 1 :..4-...J C:&-ww%..
Reso. 12459 Exhibit 1
RFP 14-04R
Proposer's Name:
AECOM
Technical
Services, Inc.
Bermello Ajamil
Partners, Inc
Greenplay, LLC
PROS
Consulting
Parks & Recreation Director
1
4
3
2
Parks & Recreation Assistant Director
1
4
3
2
Recreation Superintendent
1
3
12
4
Planning & Zoning Manager
1
4
3
2
Management Intern
1
4
3
2
Management & Budget Analyst II
1
4
3
2
TOTAL POINTS
6 23 17 14
TOTAL RANKING
1
4
3
2
City of Tamarac Purchasing and Contracts Division
AGREEMENT
BETWEEN THE CITY OF TAMARAC
AND
AECOM TECHNICAL SERVICES, INC.
THIS AGREEMENT is made and entered into this ay of 1"Zz
, 20 by and between the City of Tamarac, a municipal corporation with
principal offices located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "City")
and AECOM Technical Services, Inc., a California corporation duly registered as
a Florida Foreign Corporation, with principal offices located at 515 S. Flower
Street, Suite 1050, Los Angeles, California 90071 (the "Consultant") to provide
for Parks Master Plan Development Services.
Now therefore, in consideration of the mutual covenants hereinafter set forth, the
City and Consultant agree as follows:
1) The Contract Documents
The contract documents shall consist of this Agreement, Request for Proposal
No. 14-04R titled "Parks Master Plan Development Services" as issued by the City of
Tamarac on November 25, 2013, including all conditions therein, (including any General
Terms and Conditions, Supplementary Conditions, Statement of Work or any other
provisions contained within the document), any and all addenda, Proposal executed and
submitted by the Consultant, specifications, and insurance certificate(s), Attachment
"A", the "Scope of Work" document, Attachment "B", Schedule of Task Values, the City
Resolution awarding the project, and all modifications issued after execution of this
Agreement. These -documents form the Agreement, and all are as fully a part of the
Agreement as if attached to this Agreement or repeated therein. In the event of a
conflict between this document and any other contract documents, this Agreement,
including Attachment "A" and Attachment "B" shall prevail, followed in precedence by
Request for Proposal No. 14.04R titled "Parks Master Plan Development Services", and
Consultant's Proposal dated January 9, 2014.
2) The Work
2.1. The Consultant shall perform all work for the City required by the contract
documents as set forth below:
2.1.1 Consultant shall furnish all labor, materials, and equipment
necessary to provide for Parks Master Plan Development Services
to provide a Master Plan for the City of Tamarac's Parks and
Recreation Department.
2.1.2 Consultant shall adhere to the Scope of Work detailed in
Attachment "A" attached hereto.
Cit of Tamarac ' ' Purchasing and Contracts Division
2.1.3 Consultant shall perform tasks listed as "optional" on Attachments
"A" and "B" herein, only upon the written notice to be provided by
the Director of Parks and Recreation or designee, or the
Purchasing and Contracts Manager or designee.
2.1.4 Consultant shall comply with any and all Federal, State, and local
laws and regulations now in effect, or hereinafter enacted during
the term of this Agreement, which are applicable to the Consultant,
its employees, agents or sub -consultants, if any, with respect to the
work and services described herein, consistent with the applicable
professional standard of care.
2.1.5 Consultant's professional engineering and related services on the
City's Master Plan Development Services hereunder shall not imply
that Consultant is engaged in any aspect of the physical work of
construction contracting, nor is Consultant engaged in any aspect
of the manufacturing, selling, supplying, installation, or servicing of
assemblies, commodities, goods, parts, products, or supplies. As
such, any warranties for good stated in the RFP are superseded by
the standard of care for professional services defined herein.
3) Insurance
3.1. Consultant shall obtain at Consultant's expense all necessary insurance in
such form and amount as specified in the same certificate attached as
Attachment "C" or as required by the City's Risk and Safety Manager
before beginning work under this Agreement including, but not limited to,
Workers' Compensation, Commercial General Liability, and all other
insurance as required by the City, including Professional Liability when
appropriate. Consultant shall maintain such insurance in full force and
effect during the life of this Agreement. Consultant shall provide to the
City's Risk and Safety Manager certificates of all insurances required
under this section prior to beginning any work under this Agreement. The
Consultant will require that all subcontractors comply with the above
guidelines and will retain all necessary insurance in force throughout the
term of this agreement.
3.2. Consultant shall indemnify and hold the City harmless for any damages
resulting from failure of the Consultant to take out and maintain such
insurance. Consultant's General and Automobile Liability Insurance
policies shall be endorsed to add the City as an . additional insured.
Consultant shall be responsible for payment of all deductibles and self-
insurance retentions on Consultant's Liability Insurance ,policies.
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City of Tamarac Purchasing and Contracts Division
4) Schedule
The work to be performed under this Agreement shall be commenced after City
execution of this Agreement. The work shall be completed no later than Two Hundred
and Ten Days (210) after notice to proceed.
5) Contract Sum
The Contract Sum for the above work shall not exceed One Hundred Forty -Five
Thousand Four Hundred Nineteen Dollars and no cents ($145,419) in accordance with
Attachment "B", "Schedule of Task Values" attached hereto.
6) Payments
The City shall pay in full the Contract Sum to the Consultant on a monthly basis
throughout the project for tasks or portions of tasks completed as listed in
Attachments "A" and "B" of this Agreement unless the parties agree otherwise.
The City shall pay the Consultant for work performed subject to the requirements
of this project and subject to any additions and deductions by subsequent
change order provided in the contract documents. All payments shall be
governed by the Local Government Prompt Payment Act, F.S., Part VII, Chapter
218.
7) Indemnification
7.1. GENERAL INDEMNIFICATION: For claims other than those based on
professional liability, Consultant shall, in addition to any other obligation to
indemnify the Cityand to the fullest extent permitted by law, protect,
indemnify and hold harmless the City, their agents, elected officials and
employees from and against all claims, actions, liabilities, losses (including
economic losses), costs arising out of any actual : a). Bodily injury,
sickness disease or death, or injury in1 u to or destruction of tangible property
including the loss of use resulting therefrom, or any other damage or loss
arising out of and to the extent caused by any act or omission of the
Consultant, any sub -Consultant, anyone directly or indirectly employed by
an of them, or anyone for whose acts any of them may be legally liable in
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the performance of the Work; or b). violation of applicable law, statute,
ordinance, governmental administration order, rule, regulation, or
infringement of patent rights by Consultant in the performance of the
Work; or c). liens, claims or actions made by the Consultant or any sub -
consultant under workers compensation acts; disability benefit acts, other
employee benefit acts or any statutory bar. Any cost of expenses,
including reasonable attorney's fees, incurred by the City to enforce this
agreement shall be borne by the Consultant. For claims based on
professional liability, Consultant shall protect, indemnify and hold harmless
the City, their agents, elected officials and employees from and against
damages to the extent such are caused by the negligence of Consultant,
any sub -consultant, anyone directly or indirectly employed by any of them,
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City of Tamarac Purchasing and Contracts Division
or anone for whose acts any of them may be legally liable for in the
performance of the Work hereunder.
7.2. Upon completion of all Services, obligations and duties provided for in this
Agreement, or in the event of termination of this Agreement for any
reason, the terms and conditions of this Article shall survive indefinitely.
7.3. The Consultant shall pay all claims, losses, liens, settlements or judgments
to the extent resulting from the foregoing indemnifications including, but not
limited to, reasonable attorney's fees (including appellate attorney's fees)
and costs.
7.4. The City and Consultant recognize that various provisions of this
, A reementincluding but not limited to this Section, provide for
g g
indemnification by the Consultant and requires a specific consideration be
given there for. The Parties therefore agree that the sum of Ten Dollars and
00/100 ($10.00), receipt of which is hereby acknowledged, is the specific
consideration for such indemnities, and the providing of such indemnities is
deemed to be part of the specifications with respect to the services to be
provided by Consultant. Furthermore, the City and Consultant understand
and agree that the covenants and representations relating to this
indemnification provision shall serve the term of this Agreement and
continue in full force and effect as to the City's and the Consultant's
responsibility to indemnify.
7.5 Neither party to this Agreement shall be liable to the other party or any third
party claiming through the other respective party, for any special, punitive,
liquidated, incidental, delay, indirect or consequential damages of any kind
including but not limited to lost profits or loss of use, loss of access, that may
result from this Agreement, or out of any goods or services furnished
hereunder. Nothing herein shall constitute a waiver by City of sovereign
immunity as it may be afforded pursuant to §768.28, Florida Statutes.
7.6 IN ACCORDANCE WITH CHAPTER 558, FLORIDA
STATUTES, AND TO THE FULLEST EXTENT PERMITTED
BY LAW, CITY ACKNOWLEDGES AND AGREES THAT NO
INDIVIDUAL EMPLOYEE OR AGENT OF CONSULTANT
SHALL BE HELD INDIVIDUALLY LIABLE FOR DAMAGES
RESULTING FROM NEGLIGENCE OCCURRING WITHIN
THE SCOPE AND COURSE OF THIS AGREEMENT.
8) Non -Discrimination & Equal Opportunity Employment
During the performance of the Contract, the Consultant shall not discriminate
against any employee or applicant for employment because of race, color, sex, religion,
age, national origin, marital status, political affiliation, familial status, sexual orientation,
4
or disability if qualified. The Consultant will take affirmative action to ensure that
employees are treated during employment, without regard to their race color, sex
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religion, age, national origin, marital status, political affiliation, familial status, sexual
orientation, or disability if qualified. Such actions must include, but not be limited to, the
following: employment, promotion; demotion or transfer; recruitment or recruitment
advertising, layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Consultant shall
agree to post in
g
conspicuous places, available to employees and applicants for employment, notices to
be provided by the contracting officer setting forth the provisions of this
nondiscrimination clause. The Consultant further agrees that he/she will ensure that
Sub -consultants, if any, will be made aware of and will comply with this
nondiscrimination clause.
9) Independent Contractor
This Agreement does not create an employee/employer relationship between the
Parties. It is the intent of the Parties that the Consultant is an independent contractor
under this Agreement and not the City's employee for any purposes, including but not
limited to, the application of the Fair Labor Standards Act minimum wage and overtime
payments, Federal Insurance Contribution Act, the Social Security Act, the Federal
Unemployment Tax Act, the provisions of the Internal Revenue Code, the State
Worker's Compensation Act, and the State Unemployment Insurance law. The
Consultant shall retain sole and absolute discretion in the judgment of the manner and
means of carrying out Consultant's activities and responsibilities hereunder provided,
further that administrative procedures applicable to services rendered under this
Agreement shall be those of Consultant, which policies of Consultant shall not conflict
with City, State, or United States policies, rules or regulations relating to the use of
Consultant's funds provided for herein. The Consultant agrees that it is a separate and
independent enterprise from the City, that it had full opportunity to find other business,
that it has made its own investment in its business, and notwithstanding anything to the
contrary, Consultant will use that degree of care and skill ordinarily exercised by
members of same profession performing the same or similar services under similar
conditions in similar localities to perform the work. This Agreement shall not be
construed as creating any joint employment relationship between the Consultant and
the City and the City will not be liable for any obligation incurred by Consultant,
including but not limited to unpaid minimum wages and/or overtime premiums.
10) Assignment and Subcontracting
Consultant shall not transfer or assign the performance required by this
Agreement without the prior consent of the City..This Agreement, or any portion thereof,
shall not be subcontracted without the prior written consent of the city.
s
s
City of Tamarac Purchasin and Contracts Division
11) Notice
Whenever either party desires or is required under this Agreement to give notice
to any other party, it must be given by written notice either delivered in person, sent by
U.S. Certified Mail, U.S. Express Mail, air or ground courier services, or by messenger
service, as follows:
CITY
City Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321
With a copy to City Attorney_ at the following address:
Goren, Cherof, Doody & Ezrol, P.A.
3099 East Commercial Blvd., Suite 200
Fort Lauderdale, FL 33308
CONSULTANT
AECOM Technical Service, Inc.
150 N. Orange Avenue, Suite 200
Orlando, FL 32801
Attn: Jay H. Exum Ph.D, Principal
(407) 843-6552 (407) 839-1789
jay.exum@aecom.com
12) Termination
12.1 Termination for Convenience: This Agreement may be terminated by
the City for convenience, upon seven (7) days of written notice by the City
to the Consultant for such termination in which event the Consultant shall
be paid its compensation for services performed to termination date,
including services reasonably related to termination. In the event that the
Consultant causes it to be terminated due to Consultant's default,
Consultant shall indemnify the city against loss pertaining to this
termination.
12.2 Default by Consultant: In addition to all other remedies available to the
City, this Agreement shall be subject to cancellation by the City for cause,
should the Consultant neglect or fail to perform or observe any of the
terms, provisions, conditions, or requirements herein contained, if such
neglect or failure shall continue for a period of thirty (30) days after receipt
by Consultant of written notice of such neglect or failure.
0
City of Tamarac Purchasin and Contracts Division
13)
14)
12.3 Consultant may terminate this
notice in the event of a material
the City.
Public Records
agreement upon 30 days prior written
breach of the terms of -this Agreement by
13.1 The City of Tamarac is a public agency subject to Chapter 119, Florida
Statutes. The Contractor shall comply with Florida's Public Records Law.
Specifically, the Contractor shall:
13.1.1 Keep and maintain public records that ordinarily and necessarily
would be required by the City in order to perform the service;
13.1.2 Provide the public with access to such public records on the same
terms and conditions that the City would provide the records and at
a cost that does not exceed that provided in chapter 11 % Fla. Stat.,
or as otherwise provided by law;
13.1.3 Require that public records of the Contractor, or the public records
of its Subcontractors, that are exempt or that are confidential and
exempt from public record requirements are not disclosed except
as authorized by law; and
13.1.4 Meet all requirements for retaining public records and transfer to
the City, at no cost, all public records in possession of the
contractor upon termination of the contract and destroy any
duplicate public records that are exempt or confidential and
exempt. All records stored electronically must be provided to the
City in a format that is compatible with the information technology
systems of the agency.
13.2 The failure of Contractor to comply with the provisions set forth in this
Article shall constitute a Default and Breach of this Agreement and the
City shall enforce the Default in accordance with the provisions set forth in
Article 12 "Termination" herein.
Uncontrollable Forces
14.1 Neither the City nor Consultant shall be considered to be in default of this
Agreement if delays in or failure of performance shall be due to
Uncontrollable Forces, the effect of which, by the exercise of reasonable
diligence, the non -performing party could not avoid. The term
"Uncontrollable Forces" shall mean any event which results in the
prevention or delayof performance by a party of its obligations under this
Agreement and which is beyond the reasonable control of the
nonperforming party. It includes, but is not limited to fire, flood, earthquakes,
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City of Tamarac " Purchasing and Contracts Division
storms, lightning, epidemic, war, riot, civil disturbance, sabotage, and
governmental actions.
14.2 Neither party shall, however, be excused from performance if
nonperformance is due to forces, which are preventable, removable, or
remediable, and which the nonperforming party could have, with the
exercise of reasonable diligence, prevented, removed, or remedied with
reasonable dispatch. The nonperforming party shall, within a reasonable
time of being prevented or delayed from performance by an uncontrollable
force, give written notice to the other party describing the circumstances
and uncontrollable forces preventing continued performance of the
obligations of this Agreement.
15) Agreement Subject to Funding
This agreement shall remain in full* force and effect only as long as the
expenditures provided for in the Agreement have been appropriated by the City
Commission of the City of Tamarac in the annual budget for each fiscal year of
this Agreement, and is subject to termination based on lack of funding.
16) Venue
This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement is fixed in
Broward County, Florida.
17) Signatory Authority
The Consultant shall provide the City with copies of requisite documentation
evidencing that the signatory for Consultant has the authority to enter into this
Agreement.
18) Severability; Waiver of Provisions
Any provision in this Agreement that is prohibited or unenforceable in any
jurisdiction, Jjurisdiction shall, as to such be ineffective to the extent of such
prohibition or unenforceability without invalidating the remaining .provisions
hereof or affecting the validity or enforceability of such provisions in any other
jurisdiction. The non -enforcement of any provision by either party shall not
constitute a waiver of that provision nor shall it affect the enforceability of that
provision or of the remainder of this Agreement.
19) Merger; Amendment
This
Agreement constitutes
the
entire
Agreement between the
Consultant and
the
City,
and
negotiations
and
oral
understandings
between
the
parties are
r
City of Tamarac Purchasing and Contracts Division
merged
herein. This Agreement can
be
supplemented
and/or amended only by
a written
document
executed
by
both
the
Consultant
and
the City.
20) No Construction Against Drafting Party
Each party to this Agreement expressly recognizes that this Agreement results
from the negotiation process in which each party was represented by counsel
and contributed to the drafting of this Agreement. Given this fact, no legal or
other presumptions against the party drafting this Agreement concerning its
construction, interpretation or otherwise accrue to the benefit of any party to the
Agreement, and each party expressly waives the right to assert such a
presumption in any proceedings or disputes connected with, arising out of, or
involving this Agreement.
21) Budgetary Constraints
In the event the City is required to reduce contract costs due to budgetary
constraints, all services specified in this document may be subject to a
permanent or temporary reduction in budget. In such an event, the total cost for
the affected service shall be reduced as required. The Contractor shall also be
provided with a minimum 30-day notice prior to any such reduction in budget.
22) Nondisclosure of Proprietary Information
Consultant shall consider all information pr
studies, calculations, and other docury
Consultant's performance of the Services
information is available from public sources.
Dvided by City and all reports,
ientation resulting from the
to be proprietary unless such
Consultant shall not publish or
aisciose proprietary intormation for any purpose other than the
performance of the services without the prior written authorization of City
or in response to legal process.
23) Contingent Fees
The Consultant warrants that it has not employed or retained any company
or person, other than a bona fide employee working solely for the
Consultant to solicit or secure this Agreement and that it has not paid or
agreed to pay any person, company, corporation, individual or firm, other
than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, gift or any other consideration contingent upon or
resulting from the award or making of this Agreement.
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City of Tamarac Purchasing and Contracts Division
24) Truth -In -Negotiation Certificate
24.1 Execution of this Agreement by the Consultant shall act as the
execution of atruth-in-negotiation certificate certifying that the wage
rates and costs used to determine the compensation provided for in
this Agreement are accurate, complete and current as of the date of
the Agreement and no higher than those charged the Consultant's
most favored customer for the same or substantially similar service.
24.2 The said rates and cost shall be adjusted to exclude any significant
sums should the City determine that the rates and costs were
increased due to inaccurate, incomplete or non -current wage rates
or due to inaccurate representations of fees paid to outside
consultants. The City shall exercise its rights under this "Certificate"
within one (1) year. following payment.
25) Ownership of Documents
Consultant shall be required to work in harmony with other
consultants relative to providing information requested in a timely
manner and in the specified form. Any and all work products,
documents, records, disks, original drawings, specifications or other
information developed as a result of this Agreement shall become
the property of the City.upon completion for its use and distribution
as may be deemed appropriate by the City. Except as specifically
authorized by the City in writing, information *and other data
developed or acquired by or furnished to Consultant in the
performance of this Agreement shall be used only in connection with
the services provided the City.- Any modification to the Consultant's
work product or unintended use of same shall be at the sole risk of
the City.
26) Fiduciary and Municipal Advisory Duties
In the performance of its services on behalf of City, AECOM (a) is not
recommending any action be taken by City; (b) is not acting as a municipal
advisor to City and does not owe a fiduciary duty pursuant to Section 15B
of the Securities Exchange Act of 1934, as amended by the Dodd -Frank
Wall Street Reform and Consumer Protection Act, to City with respect to
the information and material contained in this communication or any
project deliverable; and (c) is acting in its own interests. City should
discuss any information and material contained in this communication
and/or any project deliverable with City's internal and/or external advisors
10
City of Tamarac
Purchasing and Contracts Division
and experts that it deems appropriate before acting on analyses and/or
recommendations provided by AECOM in connection with the proposed
assignment.
27) Estimates
Estimates, opinions of probable construction or implementation costs,
financial evaluations, feasibility studies or economic analyses prepared by
Consultant will represent its best judgment based on its experience and
available information. The City recognizes that Consultant has no control
over costs of labor, materials, equipment or services furnished by others or
over market conditions or contractors' methods of determining prices, and
that any evaluation of a facility to be constructed or work to be performed
is speculative. Accordingly, Consultant does not guaranty that proposals,
bids or actual costs will not vary from opinions, evaluations or studies
submitted by Consultant.
Remainder of Page Intentionally Blank
11
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the
respective dates under each signature. CITY OF TAMARAC, signing by and through its
Mayor and City Manager, and CONSULTANT, signing by and through its Principal, duly
g p Y
authorized to execute same.
ATT
T--
City Clerk
Date
ATTEST:
(Corpora
Type/Print
f.
A
ITY OF TAMARAC
ve
Harry bressler, Mayor
Tok I pie Z1w
Date
1 9--Isaw
Date:
anager
Approved as to form and legal sufficiency:
, C ity �Atorney
AECOM TECHNICAL SERVICES, INC.
Company Name
ecretary),**.. Signature of Principal
arhe of Corporate
TE SEAL)
ecy4c:, bO Exu�►f, Ph.
DAV
, Principal
12
City of Tamarac ' ' Purchasing and Contracts Division
CORPORATE ACKNOWLEDGEMENT
STATE OF �,e.•��P�
:SS
COUNTY OF.
HEREBY CERTIFY
that on
this day, before me, an Officer duly authorized in
the State
aforesaid and in the
County
aforesaid to take acknowledgments, personally
appeared
Jay Exum, Ph.D, Principal of AECOM Technical Services, Inc., a California
Corporation, duly registered as a Florida Foreign Corporation, to me known to be the
person(s) described in and who executed the foregoing instrument and acknowledged
before me that he/she executed the same.
WITNESS my hand and official seal this ay of '7,1� , 20 /`(
0 \Q,
moo•
99� -•:2Fahk0 ; •- .tip vrint, i ype or stamp
�,� �� • ... • 0� ,,„, .
Name of Notary Public
Personally known to me or
❑ Produced Identification
Type of I.D. Produced
F-1 DID take an oath, or
F-1 DID NOT take an
oath.
13
City of Tamarac 0116-MMIUMS4111MM1101 I Purchasing and Contracts Division
ATTACHMENT "A33
SCOPE OF WORK
CITY OF TAMARAC PARKS, RECREATION AND OPEN SPACE MASTER PLAN
PROPOSED SCOPE OF WORK
(VOTE: Tasks herein labeled as "OPTIONAL" shall only be completed upon the express written
notice of the Director of Parks and Recreation, the Purchasing and Contracts Manager or their
designees.
PROJECT MANAGEMENT
0.1 Project Management. In addition to the specific services detailed below, AECOM
will coordinate our work with the City's representative and the City's project team and
monitor the J
ro'ect schedule as it relates to this scope contained herein and provide
p
timely invoicing and reporting of project progress.
0.2 Bi-Weekly Coordination Calls.
AECOM
and the City will participate in
a
coordination call every two weeks
to
discuss
the
project
status:
review and
discuss
comments from interim submittals; and review and discuss outstanding issues. AECOM
will issue meeting minutes after each conference call.
0.3 Data Collection. Prior to the start of 'Phase I, The City will provide AECOM with the
latest and most accurate available maps and data regarding existing City parks,
recreation facilities, natural lands and trails, as well as neighborhoods, public schools,
streets, natural features and land uses. This may include, but is not limited to, the
following:
1. City of Tamarac Comprehensive Plan, incl. Future Land Use Map
2. Current Inventory of City Parks and Recreation Facilities
3. Current Inventory of Recreational Facilities within each of the Parks
4. Current Inventory of Special Use Facilities
5. Current Inventory of Schools, Churches and Non -Profits (Boys and Girls Club,
YMCA, etc.
6. Current Inventory (GIS) of Private Recreation Facilities
7. Current Inventory of Vacant/Derelict Sites
8. Historic/Cultural Resources
9. Capital Improvements Program (CIP)
14
City of Tamarac Purchasing and Contracts Division
10. Population/Demographics Data, both current and projected
11. Recreation Program Inventory, Data, Brochures, Catalogs and Flyers
12. Department Budgets
13.Operations and Maintenance Costs
14. Current Funding Sources (General Fund, Grants, Sales Tax, etc.) and
Estimated Revenues
15. Current Partnerships
16. Department Staffing/Organizational Charts
17. List of Current Sports Leagues (both youth and adult), Program Levels and
Schedules
18. Land Development Regulations
19.Aerial Photograph of the City
20.Other Relevant Studies, Data and Information
Complete data
shall be provided by
the
City within
a reasonable
time frame. AECOM
shall
rely
on all
information
supplied
by
the
City
as
accurate
and
correct.
PHASE.1 — PROJECT PLANNING AND DATA COLLECTION
1.1 Develop strategies and information needs with staff (Project Kick -Off
Meeting).
AECOM will attend and facilitate a Y2 day kick -Off workshop with the City to review and
discuss:
• Project scope and schedule
• Community involvement process
• Formation of project Steering Committee
• Sample Statistically Valid Surveys
• Preliminary LOS access/service area standards
• Discussion of like Florida communities for benchmarking
• Known needs, priorities, obstacles and opportunities
• Communications, expectations and deliverables
• Final document format
The City will be responsible for all meeting logistics, including invitations, meeting room
and refreshments (if desired). AECOM will prepare and distribute minutes from the
meeting.
1.2 Inventory of Existing Parkland. Working with data provided by the City, AECOM
will develop an updated inventory of existing parkland and facilities. This inventory will
include all City of Tamarac parks and .open spaces, private recreation facilities, and
parks and recreation facilities within one mile of City of Tamarac boundaries.
15
1.3 Inventory of Existing Programs, Social Services, Facilities and Related
Services. Based on data provided by the City, Ballard*King will develop an inventory of
available social service and recreation programs, recreation facilities, and related
services. This inventory will be a complete inventory of all agency facilities, programs
and services, as well as alternative providers of such in the community.
1.4 Development of Basemap. (OPTIONAL) Based on available data provided by the
City, AECOM will prepare a project basemap. Data layers may include, but are not
limited to:
1. Municipal Boundaries
2. Geo-Political Boundaries (i.e. Neighborhood Boundaries, Neighborhood/ Civic
Association Boundaries, Ward Boundaries, etc).
3. Existing and Proposed Street Network
4. Future Land Use Plan Delineating Residential and Non -Residential Areas
5. Location of All the Existing and Proposed City Parks and Recreation Facilities,
Natural Lands, Trails and Bikeways
6. Existing and Proposed Special Use Facilities
7. Existing and Proposed Schools, Churches, and Non -Profit (Boys and Girls
Club, YMCA, etc.)
8. Existing and Proposed Recreation Facilities within Private Communities (within
the City only)
9. Vacant/Derelict Sites
10. Railroad/Utility Corridors
11. Historic/Cultural Resources
12. Lakes, Streams, Rivers, Beaches, Wetlands and All other Natural Features
13. Conservation Lands, Environmentally Sensitive Areas
14. Proposed Streetscape /Urban Design Project Plans/ Site Plans/ Master Plans
related to Residential Land Uses and Parks and Open Spaces
15. Aerial Photograph of the Study Area
16.Other Relevant Studies, Data and Information
1.5 Steering Committee Kick -Off. (OPTIONAL) AECOM will facilitate a two-hour kick-
off workshop with the project Steering Committee. At this workshop, the project will be
introduced, known issues and opportunities will be documented, and preliminary
assessment of needs will be discussed.
Phase 1 Deliverables.
• Project Kick -Off Meeting Minutes
• Inventory of Existing Parkland
• Inventory of Existing Programs, Social Services, Facilities and Related Services
• Project_Basernap
• Steering Committee Kick -Off Meeting Minutes
16
City of Tamarac Purchasing and Contracts Division
PHASE 2 — EXISTING CONDITIONS ANALYSIS
2.1 Research Unique Qualities, Geography and Demographics (Community
Profile).
AECOM will research the City's unique qualities, geography and demographics as they.
relate to parks and greenways. As part of this Community Profile, AECOM will prepare
an assessment of the population and demographics changes occurring in the City. The
City's demographic analysis will be based on the latest Census information and
projections; the following demographic characteristics, at minimum, will be included:
• Population density
• Age Distribution
• Households
• Ethnicity
• Household Income
2.2 Review of Relevant Goals, Policies and Other Local/State/Regional Plans.
AECOM will review current goals, policies, and local planning studies (i.e.: the
Comprehensive Plan, Transportation Plan, as well as pertinent state or regional plans
such as SCORP) for relevance to the parks master plan.
2.3 Existing Conditions of Parklands. AECOM will prepare and submit to the City an
evaluation form for analyzing existing parks and greenways. The City will review the
form and provide comments to AECOM for discussion during the regularly scheduled bi-
weekly conference calls. AECOM will prepare the final form based on feedback from
the City. Once the evaluation form is approved, AECOM will visit every City park and
document existing conditions, identify immediate and long-range needs, and make
preliminary recommendations for improvements.
2.4 Evaluation of Community Access (LOS Analysis). AECOM will perform a Level
of Service (LOS) analysis that measures access to City parks and greenways. An LOS
analysis will be performed for acreage, facilities, access, quality and programs.
Following the analysis, AECOM will recommend local planning guidelines and
standards for adequate access to parks and greenways. AECOM will also prepare an
analysis of existing and future neighborhood areas, projected service populations, and
parkland allocation recommendations within the urban growth boundary based on
growth, transportation, and safety; and identify and discuss current and anticipated
access issues including barriers to participation.
2.5 Identification of Redevelopment Opportunities. Using data provided by the City
and findings from -the above tasks, AECOM will identify opportunities for park expansion
and/or additions through acquisition and redevelopment.
17
City of Tamarac Purchasing and Contracts Division
2.6 Review of Planning and Economic Development Ordinances. AECOM will
review the planning CitY 's lannin and economic development ordinances that are pertinent to
parks development issues, and propose amendments and/or new ordinances as
needed to accomplish parks development goals and objectives.
2.7 Evaluate and Analyze Current Management and Operations Practices.
Ballard*King will
provide evaluation and analysis of current management and operations practices giving
specific attention to parks maintenance and staffing with recommendations pertinent to
future growth of parklands, buildings and facilities, and related services. Additionally,
Ballard*King will reference NRPA level of maintenance standards to project cost-
effective funding levels necessary to adequately sustain recommended levels of
maintenance and service in these areas.
2.8 Identify Specific Program Needs. Using existing data and the inventory developed
as part of Task 1.3, Ballard*King will work with City staff to evaluate existing levels of
social service and recreation program services and determine adequacy of current
social service and recreation opportunity for all city residents.
2.9 Analyze and Discuss Access and Opportunity to Participate in Programs and
Services.
Ballard*King will analyze and discuss access and opportunity to participate in programs
and services with regard to daily/weekly timeframes and schedules, seasonal
adjustments, and other factors affecting
participation ation choices. Ballard*King will then make recommendations to improve planning
and scheduling effectiveness to maximize opportunity and participation.
2.10 Public Relations and Marketing Assessment. Ballard*King and AECOM will
review and evaluate current public relations, publicity, marketing, and other promotional
p p Y
efforts to determine effectiveness within the community. Ballard*King will then
recommend cost effective methods and practices that will improve public awareness of
programs and services.
2.11 Conduct a Trends Analysis. AECOM will conduct a parks and recreation trends
analysis to project future participation and the needs, and issues of equitable
distribution of service and opportunity for all ages and income levels.
2.12 Existing Conditions Report. AECOM will document the work from all Phase 2
tasks into a comprehensive single, Existing Conditions Report that will summarize
g
findings and implications for the Parks, Recreation and Open Space Plan. After
submittal of the Report, AECOM and the City will discuss findings during one of the
scheduled bi-weekly phone calls. The City will submit one consolidated set of
comments and revisions to AECOM.
Phase 2 Deliverables:
• Community Profile
• Park Evaluation Form
9 Existing Conditions Report
City of Tamarac ..... Purchasing and Contracts Division
PHASE 3 - NEEDS AND PRIORITIES ASSESSMENT
3.1 Community Involvement. Working with City staff, AECOM will develop a
Community Involvement Strategy designed to engage as many Tamarac residents and
stakeholders in the development of the Parks, Recreation and Open Space Plan as
possible. Preliminary, the following workshops and meetings are proposed:
• Four (4) Neighborhood Workshops held in different locations throughout the City
• Two (2) days of stakeholder Interviews, including one-on-one meetings with all
City Commissioners and the Mayor
• One (1) day of Focus Group Workshops to address special interest group needs
3.2 Statistically Valid Survey. AECOM, ETC/Leisure Vision, and City staff will work
together to create a draft survey questionnaire. Once this questionnaire is approve by
the City, ETC/Leisure Vision will conduct a statistically valid community -wide needs
assessment addressing population shifts and changing social and economic conditions
(can be combined w/parks assessment) to determine current levels of participation, and
public satisfaction with existing programs, recreation facilities, and services. The survey
will determine public interests, desires, expectations, and priorities for the future
including the public's willingness to fund expanded programs and services. Results from
the survey will be provided to the City in both a summary format of findings and raw
data.
3.3 Online Survey. Using the same questionnaire from Task 3.2, AECOM will conduct
an online survey via "Survey Monkey" or other site to expand the reach of public
engagement. AECOM will compile the findings into a summary report of findings, and
provide the City with the raw survey results.
3.4 Compare Findings and Recommendations to National and State Standards.
AECOM will conduct a benchmarking analysis that will compare existing facilities and
levels of service in the City to recognized national and state standards, and to like
communities in Florida.
3.5 Identification of Specific Program Areas of Public Need. Ballard*King will
identify specific areas of public need and community interest with regard to program
types (sports, outdoor, aquatic, cultural arts, special events, social services, etc.) and
o ulations served(children, teens, adult, senior, family, disabled. Include issues of
pp
ethnic diversity).
3.6 Identify and Address Major Issues, Concerns and Challenges. Based on
findings from Phase 2 and 3 tasks, AECOM will identify major issues, concerns, and
challenges specific to Tamarac that will
affect parks, open space, and recreation service decisions now and in the future. These
findings will be documented in the Needs Assessment Report (Task 3.7) .
19
City of Tamarac . Purchasing and Contracts Division
3.7 Needs Assessment Report. AECOM will prepare a draft summary of parks,
recreation, greenways and trails needs and priorities and submit to the City for review
and comment. AECOM and the City will discuss the review comments during the
regularly scheduled bi-weekly conference calls, and AECOM will revise the draft based
g Y Y
on the City's comments.
Phase 3 Deliverables:
• Draft Statistically Valid Survey Questionnaire
• Statistically Valid Survey Findings and Data
• Online Survey Findings and Data
• Needs Assessment Report
PHASE 4- LONG RANGE VISION
4.1 Visioning Workshop.
AECOM will engage City staff, residents and stakeholders in a structured three-day
visioning workshop. AECOM will organize the workshop agenda to discuss the vision
for each element of the Parks, Recreation and Open Space system, including but not
limited to:
• Parks
• G ree nways
• Bikeways
• Private Recreation Facilities
• Open spaces + Environmental Lands
• Recreation programs
• Social service programs
• Maintenance
• Other elements (as determined in Phases 1 — 3)
On the last day of the workshop AECOM will prepare and present a PowerPoint-based
conceptual vision report to residents for their review and comments. AECOM will
p
submit the PPT Report to City staff for review and comment, and meet with City staff
and the Steering/ Advisory Committee to review and discuss the Vision before
proceeding with the next phase.
4.2 Framework for Citizen Use and Enjoyment. During the Visioning Workshop (Task
4.1), AECOM will develop a draft framework for maximizing citizen use and enjoyment
of existing parks, facilities, and recreation services.
4.3 Framework for Meeting Future Needs. During the Visioning Workshop (Task 4.1),
AECOM will develop a framework for meeting future needs and achieving long range
parks system development and recreation program services goals.
20
City of Tamarac Purchasing and Contracts Division
4.4 Proposed Parks, Recreation and Open Space Recommendations. Using
findings from previous tasks and input from the Visioning Workshop (Task 4.1) AECOM
will make specific recommendations addressing access solutions and future needs
including parkland acquisition and development. The recommendations for parks,
recreation and open space will be progressive while remaining prudent to existing and
anticipated resources.
4.5 Estimate of Probable Costs. AECOM and Ballard*King will prepare an "order -of -
magnitude" opinion of costs to implement the elements of the Vision, including:
■ Land Acquisition (based on costs/acre provided by the City)
■ Park/Facility Development (based on comparable facilities)
■ Programming /Staffing (based on data provided by the City)
■ Operations and .Maintenance (based on data provided by the City)
It is important to note that these costs will be based on data provided by the City and/or
AECOM's experience with similar facilities or programs. No detailed field investigations
(environmental, geotechnical, site drainage, utilities, etc.) or preliminary
design/engineering services are included in this Scope of Work.
4.6 Presentation to Steering Committee. (OPTIONAL) AECOM will present the vision
and estimate of costs to the Steering/Advisory Committee for review and comment.
4.7 Vision Document. AECOM will compile Phase 4 products into a single,
comprehensive Vision Document including an illustrative map of the future parks,
recreation and open space system. The document will articulate a well-defined, long-
range plan for an integrated network of parks, community facilities, bikeways, open
spaces, and recreational corridors for the future, potential acquisitions for future park
development, and solutions for addressing neighborhood and community accessibility.
These recommendations will include specific goals and priorities that incorporate all
findings from each of the above study components and particularly reflect community
interest and significant levels of support.
Phase 4 Deliverables:
• Draft Vision PowerPoint Presentation
• Estimate of Probable Cost
• Vision Document
PHASE 5 — FUNDING AND IMPLEMENTATION STRATEGY
5.1 Implementation Workshop. (OPTIONAL) AECOM will facilitate a Y2
Implementation Workshop with the City Manager, Parks and Recreation Director,
Management and Budget Director, Community Development Director, and/or other key
staff to discuss alternative funding and implementation strategies based on historic
21
City of Tamarac Purchasing and Contracts Division
funding techniques and levels; community needs and priorities; Commission funding
preferences; and gather information for the following Phase 5 tasks, below.
5.2 Establish and Recommend Criteria for Parkland Acquisition Policy. AECOM
will establish and recommend a "criteria for parkland acquisition" policy which defines
acquisition priorities, satisfies long range maintenance objectives, and accomplishes
parks, recreation and open space system master plan goals and implementation
schedules toward establishing an integrated network of park resources and facilities
within the fiscal limitations of the community.
5.3 Identify, Inventory and Rank Resources for Acquisition. AECOM will identify,
inventory,and rank unique natural and other open space resources for potential park
q
system acquisition and/or parks
development opportunities within the community.
5.4 Parks Development and Redevelopment Capital Improvement Plan (CIP).
AECOM will create and recommend a 20-year parks development and redevelopment
Capital Improvement Plan (CIP) and implementation schedule including immediate and
long range budget projections. This
will include projections of all costs associated with capital improvements within existing
parks, development and build -out of undeveloped parks, and acquisition and
development of future park
sites and related facilities.
5.5 Maintenance and Operations Standards and Guidelines. Ballard*King will
develop an estimate of maintenance costs and maintenance and operations standards
and guidelines for providing quality, safe, and cost-effective maintenance operations
and practices. Ballard*King will also determine funding and staffing levels
commensurate with maintenance and operations responsibilities.
5.6 Recommendations for Improved Relations and Communications. Ballard*King
will develop recommendations for improved public relations and communications to
maximize community awareness of Parks and Recreation Department programs and
services.
5.7 Historical, Cultural and Natural Resource Management Plan
Recommendations.
AECOM will provide recommendations for a historical, cultural and natural resource
management plan to address and complement future park development.
5.8 Provide an Analysis of Existing Funding Practices, Sources of Funds, and
Funding Levels. Using information provided by the City and results from the
Implementation Workshop (Task 5.1), AECOM will provide an analysis of existing
funding practices, sources of funds, and funding levels for both parks and facilities and
social service and recreation programs and services.
22
City of Tamarac i ` PurchasiQq and Contracts Division
5.9 Review of Existing Funding Mechanisms and Cost Recovery Practices for
Recreation Programs and Services. Ballard*King will review and discuss existing
funding mechanisms and cost recovery practices for recreation programs and services,
and recommend appropriate levels of cost recovery through fees. Recommendations
will balance cost recovery with issues of affordability.
5.10 Identify New or Alternative Sources of Funds. AECOM will identify new or
alternative sources of funds that might reasonably be developed to supplement existing
funding methods, and identify and discuss new funding practices that might present
long-term funding stability.
5.11 Project Long -Range Funding Levels. AECOM will project long-range funding
levels required to support Master Plan goals and objectives relative to anticipated
growth, development, and long term maintenance. AECOM will also describe
methodologies and models used to determine projected costs.
5.12 Long-term Funding Strategy. AECOM will develop along -term funding
strategy(s) that combines and incorporates a diversity of funding options and techniques
that will effectively support and achieve Master Plan goals and objectives for both parks
development and recreational services.
5.13 Short-, Mid-, and Long -Range Funding Recommendations. Using information
from the above tasks, AECOM will provide specific funding recommendations and
strategies which support short-range (2014-2018), mid -range (2019-2023), and long-
range (2024-2033) parks development and recreation program development needs
while responding to the community's "willingness to pay" attitudes and priorities.
Recommendations will be based on specific cost projections identified as part of Task
4.5 (Estimate of Probable Cost).
5.14 Six -year Specific Action Plan. AECOM and Ballard*King will develop a specific
action plan for the next 6 years that implements standards, guidelines, policies and
recommendations of the Master Plan, particularly the Capital Improvement Plan (CIP)
for parks system development. This task will address administration and management
as well as maintenance and operations for both parks development and recreation
program services.
5.15
Implementation Strategy
Document. AECOM will document and
compile all
work
from
Phase
5
tasks
into
a
comprehensive
Implementation
Strategy
Document.
Phase 5 Deliverables:
• Implementation Strategy Document
PHASE 6 — MASTER PLAN DOCUMENT AND EXECUTIVE SUMMARY
23
City of Tamarac ` ` Purchasing and Contracts Division
6.1 Compile Findings and Recommendations (Draft Master Plan Document).
AECOM will
compile findings and recommendations from above study components into one or more
documents which together identify community priorities and define Tamarac's
comprehensive Park,
Recreation, and Open Space Master Plan for the future (10 yrs.)
AECOM will submit six (6) color, digital copies of the draft Plan in a file format
compatible with the City's operating software, for the City's review. The City will be
responsible for distributing the draft Plan to all reviewing parties, and shall prepare a
consolidated list of proposed comments and/or revisions for AECOM.
6.2 Executive Summary. AECOM will also prepare a 10 — 20 page color Executive
Summary that summarizes and illustrates:
■ Existing System
■ Needs and Priorities
■ Long Range Vision
■ Implementation/ Action Plan
An executive summary narrative will be included within all study component documents.
Phase 6;Deliverables:
• Draft Parks, Recreation and Open Space Plan
• Executive Summary
PHASE 7 — PRESENTATIONS, APPROVAL AND ADOPTION
7.1 Presentation to Steering Committee. (OPTIONAL) AECOM will meet with the
Steering Committee to discuss the draft Parks, Recreation and Open Space Plan.
7.2 Long Range Plan (Final Master Plan Document). AECOM will finalize the Parks,
Recreation, and Open Space Plan, based on the review comments from the Steering
Committee and from City staff. Following revisions, AECOM will submit one (1) color,
professionally bound hard copy and one digital copy of the plan to the City.
7.3 Presentation of Plan. AECOM will present the draft Master Plan to the Project
Steering Committee and City Commission for review and discussion.
Phase 7 Deliverables:
• Final Master Plan PowerPoint
• Final Master Plan
24
mmkfilmi[llmllj
City of Tamarac l Purchasing and Contracts Division
ATTACHMENT "B"
SCHEDULE OF TASK VALUES
25
SCHEDULE OF TASK VALUES
I.1
Develop strategies and info needs with staff
$
69810.00
1.2
Inventory of existing parkland
$
1,291.00
1.3
Inventory of existing programs
$
29359.00
1.4
Deleted from Scope of Work
1.5
2.1
Steering Committee kick-off
Research unique qualities, geography, demographics
$
$
4,015.00
741.00
2.2
Review goals, policies and plans
$
741.00
2.3
Existing conditions of parklands
$
741.00
2.4
Evaluation of community access (LOS Analysis)
$
19887.00
2.5
Identification of redevelopment opportunities
$
864.00
2.6
Review of ordinances
$
741.00
2.7
Evaluation of management practices
$
2,245.00
2.8
Identification of program needs
$
29245.00
2.9
Analysis of program and services access
$
19122.00
2.10 PR/marketing assessment
$
19122.00
2.11
Trends analysis
$
19881.00
2.12 Existing Conditions Report
3.1 Community involvement
$
$
29220.00
129540.00
3.2
Statistically valid survey
$
229863.00
3.3
Online survey
$
950.00
3.4
Compare findings to national, state standards
$
950.00
3.5
Identification of areas of need
$
19480.00
3.6
Identification of issues and concerns
$
19838.00
3.7 Needs Assessment Report
4.1 Visioning Workshop
$
$
1,430.00
11936
4.2 Framework for citizen use and enjoyment
$
1,030.00
4.3 Framework for meeting future needs
$
030.00
4.4 Parks, recreation and open space recommendations
$
3,727.00
4.5 Estimate of probable costs
$
855.00
4.6 Steering Committee presentation
$
2,529:00
4.7 Vision Document
5.1 Implementation Workshop
$
$
2,862.00
59083.00
5.2 Criteria for acquisition
$
572.00
5.3 Ranked resources for acquisition
$
I , 120.00
5.4 Development and redevelopment CIP
$
950.00
5.5 Maintenance and operations standards + guidelines
$
19214.00
5.6 Recommendations for PR/communications
$
1,214.00
5.7 Hist/Cult/Natural Management Plan
recommendations
$
1,203.00
5.8 Analysis of existing funding practices
$
664.00
5.9 Programs funding mechanisms and cost recovery
$
19442.00
5.10 ID new funding sources
$
19165.00
5.1 I Project long-range funding levels
$
583.00
5.12 Long-term funding strategy
$
583.00
5.13 Short-, mid- and long-range funding
recommendations
$
583.00
5.14 Six -year action plan
$
638.00
5.15 Implementation Strategy Document
6.1 Compile findings
$
$
990.00
4,185.00
6.2 Executive Summary
7.1 Deleted from Scope of Work
$
1,430.00
7.2 Long Range Plan
$
39017.00
7.3 Presentation of Plan
$
49308.00
Direct Costs (travel, printing, etc)
Direct Costs (travel, printing, etc)
$
18,000.00
Not -to -Exceed TOTAL Fee for RFP Tasks
$
1459419.00