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HomeMy WebLinkAboutCity of Tamarac Resolution R-2014-031Temp. Reso # 12427 March 26, 2014 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2014- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE AMENDMENT #1 TO THE ORIGINAL INTER -LOCAL AGREEMENT (ILA) BETWEEN THE CITY OF TAMARAC AND THE TOWN OF SOUTHWEST RANCHES TO SET THE BILLING START DATE FOR INFORMATION TECHNOLOGY SUPPORT SERVICES TO AUGUST 1, 2013; TO SET THE TERMS AND CONDITIONS FOR WEB HOSTING SERVICES AND TO SET THE BILLING START DATE FOR WEB HOSTING SERVICES TO AUGUST 11 2013, SUBJECT TO VERIFICATION AND AVAILABILITY OF BUDGETED FUNDS FOR THE CHANGE; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on May 22, 2013, the City of Tamarac City Commission approved Resolution R-2013-45, providing for an Inter -Local Agreement (ILA) between the City of Tamarac and the Town of Southwest Ranches to replace and enhance the technology used by the Town of Southwest Ranches, and to provide remote monitoring and Information Technology Support Services, a copy of said ILA and resolution are on file in the City Clerk's Office; and WHEREAS, the original ILA required that the Town of Southwest Ranches pay the City of Tamarac for recurring Information Technology Support Services effective on the date of approval of the ILA; and WHEREAS, the intent, of the original ILA, however, was to provide Information Technology Support Services starting after the completion of equipment installation; and WHEREAS, equipment installation was completed at the end of July 2013; and WHEREAS, additionally, the Town of Southwest Ranches requested assistance from the City of Tamarac, outside the scope of the original ILA, to provide web hosting Temp. Reso # 12427 March 26, 2014 Page 2 services for its public website; and WHEREAS, the City of Tamarac has provided web hosting services for the Town of Southwest Ranches' public website effective August 1, 2013, for a fee of $50-00 per month; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interests of the citizens and residents of the City of Tamarac to authorize the appropriate City Officials to execute Amendment #1, included herein as Exhibit 1", NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. All Exhibits attached hereto are hereby incorporated herein and made a specific part of this resolution. SECTION 2: The appropriate City Officials are hereby authorized to execute Amendment # 1 to set the billing start date for Information Technology Support Services as August 1, 2013, to provide web hosting services to the Town of Southwest Ranches, to set the billing start date for web hosting services as August 1, 2013, and to set the fee for web hosting services as $50.00 per month, with provisions as detailed in the attached Exhibit SECTION 3: All Resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or Temp. Reso # 12427 March 26, 2014 Page 3 application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 5: This Resolution shall become effective immediately upon' its passage and adoption. All exhibits attached hereto are incorporated herein and made a specific part of this Resolution. PASSED, ADOPTED AND APPROVED this ��day of , 2014. ATTEST: PATRICIA T�U E qMC CITY C A 4 to .00 o 'CP rO3 r � • o `` I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM RRY DRESSLER Mayor RECORD OF COMMISSION VOTE: MAYOR DRESSLER � DIST 1: COMM. BUSHN L DIST 2: VICE MAYOR GOMEZ 45A� DIST 3: COMM. GLASSER YA2 DIST 4: COMM. PLACKO /,/D� EXHIBIT 1 CiAl of Tamarac AM EN DM ENT #1 TO AGREEMENT BETWEEN THE CITY OF TAMARAC AND THE TOWN OF SOUTHWEST RANCHES Purchasing Division The CITY OF TAMARAC and the TOWN OF SOUTHWEST RANCHES agree to execute Amendment #1 to the original Agreement dated May 22, 2013 for the City of Tamarac to provide Information Technology Services to the Town of Southwest Ranches. Information Technology Support Services Amendments 1. Article II, "Terms of Service", Section B, "Costs of Services, Billing and Payments", Sub- section 2c, "Information Technology Support Services", shall be amended to read as follows: c. "Payment for the first month of recurring fees associated with Information Technology Support Services is due upon successful installation testina and start-up of the network infrastructure. Upon mutual confirmation by the City of Tamarac and the Town of Southwest Ranches that the network system is fully operable upon successful completion of the tasks enumerated in Appendix A of this Agreement, the Town of Southwest Ranches shall begin making recurring payments to the Citv of Tamarac for the remaining number of days in the month after such mutual confirmation of system operability on a pro- rated basis, plus the recurring payment for the following month, on the first day of the month immediately following such mutual acceptance. Recurrin a ments shall continue for , anc each successive month thereafter on the first day of the month." 2. Article II, "Terms of Service", Section B, "Costs of Services, Billing and Payments", Sub- section 7a, "Projected Cost of Services", asterisked footnote, shall be amended to read as follows: "*Costs are based on projections as defined in Appendix C. Costs of Services, and do not include Additional Charges as may be incurred during the Initial Term, nor include ancillary Trip Charges or charges for After Hours Service. Additionally, such costs do not include Web Hosting Services fees, nor anv initial credits provided for Recurring Services while the network infrastructure is being installed and tested." 3 City of Tainarac Web Hosting Services Amendments Purchasing Division 1. Article I, "Client Services to be Provided", Section B, "Managed Services", shall be amended to include the following additional Sub -section: 3. Web Hosting Services TAMAR Servi AC will provide SOUTHWEST RANCHES with W fnr Snt]THWFST RANCHES' Public Website. �. TAMARAC will hoc. on TAMARAC's serve 1. 2. Public Website for )rovidina th Hostini )THW EST RANCH E followina functionality: PHP general-purpose scripting language / extensions L Community Edition data rve r 2. Article II, "Terms of Service", Section B, "Costs of Services, Billing and Payments", shall be amended to include the following additional Sub -section: 8. Web Hosting Services Fees for Web Hosting Services include recurring and non- recurrinq costs, and are further defined in Appendix C. Cost of Services, Section V. Web Hosting Services. Recurring charges are due monthly, in advance of the next month of service. Non- recurring charges are due within thirty (30) days following recei� of an invoice from TAMARAC (Net 30 Terms). b. P4, ur_r ng fees associated Web Hosting Services is due upon successful installation and testing of the web hosting environment. Upon mutual confirmation by the City of Tamarac and the Town of Southwest Ranches that the web hosting environment is fully operable, the Town of Southwest Ranches shall begin making recurring payments to the City of Tamarac for the remaining number of days in the month after such mutual confirmation of operability on a pro -rated basis, plus the recurring payment for the following month,_ on the first day of the month immediately following such mutual acceptance. Recurring payments shall continue for each successive month thereafter on the first day of the month. ment for the first month City ©f Tamarac Purchasing Division TAMARAC shall notify SOUTHWEST RANCHES of recurrin due by sending an invoice to SOUTHWEST RANCHES. f 3. Appendix C, "Information Technology Cost of Services", shall be amended to include the following additional Section: V. Web Hosting Services A. The monthl C. recurring cost for Web Hosting Services is .00. TAMARAC reserves the right to make adiustments to the cost of service annually prior to the commencement of each successive Year of the Initial Term and subsequent Renewal Terms, contingent upon the actual cost to the City. Web Hosting Services are prov and may be terminated with six will be calculated on a pro -rate( ded on a month -to -month basi (6) months notice; final chargE sis. All other provisions of the original Agreement, as amended, remain in effect as written. Remainder of Page Intentionally Blank 5 Clly of f'Cl) iartic Pitt -chasing Division IN WITNESS WHEREOF, CITY OF TAMARAC and TOWN OF SOUTHWEST RANCHES, have executed this Agreement Amendment the day and year first above written. ATTEST le - Patricia Teufel, City Clerk uate A Approved as to form and legal sufficiency Samuel S. Goren City Attorney .7 // z'/j #-t Date ATTEST: Erg on?al z-^Sioa'h maria, C C Town: Clerk, ftb-N & W 97),'70 Ik-- Date CORPORATE SEAL Approved as to form an Keith Poliak Date Attorney sufficiency C C er, mayor ;VI icc el C. Cernech, City Manager *am lklo-al Date Jeff N e VGtIG Andrew D. 11erAs Town Administrator s Date RANCHES 2 ). 2cir