HomeMy WebLinkAboutCity of Tamarac Resolution R-2014-052Temp. Reso. #TR12494
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April 29, 2014
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2014 S c"'L
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO ACCEPT THE 2014 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) AWARD AND
EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF TAMARAC AND THE BROWARD SHERIFF'S
OFFICE PENDING. LEGAL REVIEW; AUTHORIZING THE
BROWARD SHERIFF'S OFFICE TO CONTINUE TO SERVE AS
THE LEAD AGENCY PROVIDING FOR THE ADMINISTRATION
OF THE 2014 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT (JAG); PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Tamarac desires to enhance its crime
prevention and law enforcement programs; and
WHEREAS, the U.S. Department of Justice, Bureau of Justice Assistance provides
grants for projects that will reduce crime and improve public safety: and
WHEREAS, the U.S. Department of Justice requires that one party serve as the lead
agency for cities throughout Broward County for the purposes of filing the application and
administering the grant funds as indicated in the 2014 Edward Byrne Memorial Justice
Assistance Grant (JAG) Local Solicitation attached hereto as Exhibit A and incorporated
herein by this reference; and
WHEREAS, the City of Tamarac agrees to have the Broward Sheriffs Office serve as
. the lead agency to file a joint application on behalf of the City and provide for the
administration of the 2014 JAG program funds; and
WHEREAS, the Broward Sheriff's Office agreed to serve as lead agency and
received notification that the City of Tamarac is eligible to receive $14,622 in JAG funds 1
Temp. Reso. #TR12494
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April 29, 2014
as indicated on the 2014 JAG Funds Allocation list attached hereto as Exhibit B and
incorporated herein by this reference; and
WHEREAS, up to 10% of the award may be used for costs associated with
administering JAG funds and BSO requests 7.23% resulting in a net award of $13,565; and
WHEREAS, the Director of Financial Services and Broward Sheriff's Office Tamarac
District Chief recommend acceptance of the 2014 JAG award and approval of a
Memorandum of Understanding (MOU) between the Broward Sheriff's Office and the City
of Tamarac as indicated on the 2014 JAG Application for Governing Body Review and
Comment attached hereto as Exhibit C and incorporated herein by this reference; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in
the best interest of the citizens and residents of the City of Tamarac to authorize the
appropriate City Officials to approve and execute an MOU for the 2014 JAG program
between the City of Tamarac and the Broward Sheriffs Office pending legal review; and
WHEREAS, the City Commission of the City of Tamarac, Florida, authorizes the
Broward Sheriff's Office to continue to serve as the lead agency providing for the
administration of the 2014 Edward Byrne Justice Assistance Grant (JAG) funds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and
confirmed as being true and correct and are HEREBY made a specific part of this
Resolution. All exhibits attached hereto are incorporated herein and made a specific part of
this Resolution.
SECTION 2: The City Commission of the City of Tamarac HEREBY accepts the 2014
Edward Byrne Memorial Justice Assistance Grant (JAG) and approves the execution of a
Temp. Reso. #TR 12494
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April 29, 2014
Memorandum of Understanding (MOU) between the City of Tamarac and the Broward
Sheriffs Office (BSO) pending legal review.
SECTION 3: The Broward Sheriffs Office is hereby authorized to continue to serve
as the lead agency and provide for the administration of the 2014 JAG program grant.
SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are HEREBY
repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this Resolution is held
by any court of competent jurisdiction to be unconstitutional or invalid, in part or application,
it shall not affect the validity of the remaining portions or applications of this Resolution.
SECTION 6: This Resolution shall become 4e6ctive immediately upon adoption.
PASSED, ADOPTED AND APPROVED this day of , 2014.
0
CITY CLERK
I HEREBY CERTIFY that I have
approved_ this RESOLUTION as
to form. n
'AMUEL S. GOREN
CITY ATTORNEY
'HARRY'DRESSLER
`����riil�AYOR
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RECORD OF COMMISSION VOTE:
MAYOR DRESSLER
DIST 1: COMM. BUSHNELL
DIST 2: VICE MAYOR GOMEZ
DIST 3: COMM. GLASSER
DIST4: COMM. PLACKO
A.
0
Exhibit A
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
OMB No. 1121-0329
Approval Expires 07/31 /201 b
The U.S. Department of Justice (Doi), Office of Justice Programs' (OJP) Bureau of Justice
Assistance (BJA) is seeking applications for funding under the Edward Byrne Memorial Justice
Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting
state, local, and tribal efforts to prevent or reduce crime and violence.
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
FY 2014 Local Solicitation
Eligibility
Applicants are limited to units of local government appearing on the FY 2014 JAG Allocations
List. To view this list, go to www.bia.govloroorams/iaa/14iaaallocabons.htmi. For JAG Program
purposes, a unit of local government is: a town, township; village, parish, city, county, borough,
or other general purpose political subdivision of a state; or, it may also be a federally recognized
Indian tribe that performs law enforcement functions (as determined by the Secretary of the
Interior). Otherwise a unit of local government may be any law enforcement district or judicial
enforcement district established under applicable state law with authority to independently
establish a budget and impose taxes. In Louisiana, a unit of local government means a district
attorney or parish sheriff. In the District of Columbia or any U.S. Trust Territory, a unit of local
government is any agency of the District of Columbia or federal government performing law
enforcement functions for the District of Columbia or U.S. Trust Territory.
Deadline
Applicants must register in OJP's Grants Management System (GIVIS) prior to submitting an
application for this funding opportunity. Select the Apply Online" button associated with the
solicitation title. See the "How to Apply" section on page 20 for more details. All registrations
and applications are due by 8:00 p.m. eastern time on June 10, 2014. (See Deadlines:
Registration and Application," page 4.)
Contact Information
For technical assistance with submitting an application, contact the Grants Management System
Support Hotline at 1-888--549-9901, option 3, or via e-mail to GMS.HelD-DeskdMdoi.aa. The
GMS Support Hotline hours of operation are Monday -Friday from 6:00 a.m. to 12 midnight
eastern time, except federal holidays.
Applicants that experience unforeseen GMS technical issues beyond their control that prevent
them from submitting their application by the deadline must e-mail the BJA contact identified
El
below within 24 hours after the application deadline and request approval to submit their
application.
For assistance with any other requirement of this solicitation, contact the BJA Justice
Information Center at 1-877--927-5657, via e-mail to JICatelesisho corn, or by live web chat,
The BJA Justice Information Center hours of operation are 8:30 a.m. to 5:00 p.m. eastern time,
Monday through Friday, and 8:30 a.m. to 8:00 p.m. eastern time, on the solicitation close date.
You may also contact your State Policy Advisor.
Release date: April 24, 2014
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ft
Contents
Overview......................................................... ...........................................................................
Deadlines: Registration and Application..................................................................................... 4
Eligibility..................................................................................................................................... 4
Program -Specific Information..................................................................................................... 4
Amountand Length of Awards........................................................................................... 6
BudgetInformation............................................................................................................. 7
OtherJAG Requirements................................................................................................... 9
Reporting Requirements, Accountability Measures, and JAG Showcase.................................11
Priorities...................................................................................................................................12
What an Application Should Include..........................................................................................14
Information to Complete the Application for Federal Assistance (SF-424)
(Required) ............................................................................................................ 14......................................................14
Project Abstract (Required) ................................................... 0 .......................... a ..
14
Program Narrative (Required)..........................................................................................15
Budget and Budget Narrative (Required) .......................................
Review Narrative (Required)............................................................................................15
Applicant Disclosure of Pending Applications (Required) ................................................. 16
Memorandum of Understanding (if applicable)..................................................................1
Tribal Authorizing Resolution (if applicable).......................................................................17
Applicant Disclosure of High Risk Status...........................................................................17
Additional Attachments (if applicable)................................................................................18
Accounting System and Financial Capability Questionnaire..............................................18
ReviewProcess........................................................................................................................19
AdditionalRequirements...........................................................................................................19
Howto Appy.............................................................................................................................20
ProvideFeedback to OJP.........................................................................................................22
ApplicationChecklist................•.................................................................................... 0..........23
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16
Edward Byrne Memorial Justice Assistance Grant (JAG)
Program: FY 2014 Local Solicitation
(CFDA #16138)
Overview
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is
the primary provider of federal criminal justice funding to state and local jurisdictions. The JAG
Program provides states and units of local governments with critical funding necessary to
support a range of program areas including law enforcement, prosecution and court programs
including indigent defense, prevention and education programs, corrections and community
corrections, drug treatment and enforcement, crime victim and witness initiatives, and planning,
evaluation, and technology improvement programs.
Deadlines: Registration and Application
Applicants must register in GMS prior to submitting an application for this funding opportunity.
The deadline to register in GMS and the deadline to apply for funding under this announcement
is 8:00 p.m. eastern time on June 10, 2014. See "How To Apply" on page 20 for details.
Eligibility
Refer to the title page for eligibility under this program.
Program -Specific Information
Program Areas
JAG funds may be used for state and local initiatives, technical assistance, strategic planning,
research and evaluation (including forensics), data collection, training, personnel, equipment,
forensic laboratories, supplies, contractual support, and criminal justice information systems that
will improve or enhance such areas as:
• Law enforcement programs.
• Prosecution and court programs, including indigent defense.
• Prevention and education programs.
• Corrections and community corrections programs.
• Drug treatment and enforcement programs.
• Planning, evaluation, and technology improvement programs.
• Crime victim and witness programs (other than compensation).
*Please note that JAG funding may be utilized in support of:
• Systems upgrades (hardware/software), including potential upgrades necessary for
state, territories, units of local government and/or tribes to come into compliance with the
FBI's UC R Redevelopment Pro, iect„(CRRP).
• Developing or sustaining state compatible incident based reporting systems.
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Award Recipient Responsibilities: The Chief Executive Officer (CEO) of an eligible unit of
local government or other officer designated by the CEO must submit the application for JAG
funds. A unit of local government receiving a JAG award will be responsible for the
administration of the funds including: distributing the funds; monitoring the award; submitting
quarterly financial status (SF-425) and performance metrics reports and annual programmatic
reports; and providing ongoing oversight and assistance to any subrecipients of the funds.
Governing Body Review: No fewer than 30 days prior to application submission, the applicant
agency (fiscal agent in disparate situations) must make the grant application available for review
by the goveming body (or to the organization designated by the governing body. See the
Review Narrative section on page 15 for additional information.
Public Comment: At the time of application submission, the applicant agency (the fiscal agent
in disparate situations) must provide an assurance that the application was made public and an
opportunity to comment was provided to citizens and neighborhood or community organizations
to the extent the applicable law or established procedure makes such an opportunity available.
See the Review Narrative section on page 15 for additional information.
Prohibited Uses: No JAG funds may be expended outside of JAG program areas. Even within
these program areas, however, JAG funds cannot be used directly or indirectly for security
enhancements or equipment for nongovernmental entities not engaged in criminal justice or
public safety. Additionally, JAG funds may not be used directly or indirectly to pay for any
of the following items unless the BJA Director certifies that extraordinary and exigent
circumstances exist, making them essential to the maintenance of public safety and good
order:
• *Vehicles, vessels, or aircraft.
• **Unmanned aerial vehiclestunmanned aircraft, aircraft system, or aerial vehicles
(UA/UAS/UAV).
• Luxury items.
• Real estate.
• Construction projects (other than penal or correctional institutions).
• Any similar items.
*Police cruisers, police boats, and police helicopters are allowable vehicles under JAG
and do not require BJA certification.
**Unmanned Aircraft, Aircraft System; or Aerial Vehicles (UAIUASIUAV)o. No. JAG funds
may be expended on these items unless the BJA Director certifies that extraordinary and
exigent circumstances exist, making there essential to the maintenance of public safety and
good order. In addition, no JAG funds may be expended for this purpose without Federal
Aviation Administration (FAA) approval and certification that the use is legal in the local
jurisdiction. Also, any grant award using funds for this purpose may be subject to additional
conditions and reporting criteria, which will be spelled out in a customized special condition
attached to the grant award.
For information nelafed to requeadng a waiver to obtain BJA cent"cation for any
prohibited item, or for examples of allowable vehicles that do not require BJA
certification, refer to the JAG FAQs on BJA I's JAG web oaon-
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01
Evidence -Based Programs or Practices
OJP strongly emphasizes the use of data and evidence in policy making and program
development in criminal justice, juvenile justice, and crime victim services. OJP is committed to:
• improving the quantity and quality of evidence OJP generates;
• integrating evidence into program, practice, and policy decisions within OJP and the
field; and
• improving the translation of evidence into practice.
OJP considers programs and practices to be evidence -based when their effectiveness has been
demonstrated by causal evidence, generally obtained through one or more outcome
evaluations. Causal evidence documents a relationship between an activity or intervention
(including technology) and its intended outcome, including measuring the direction and size of a
change, and the extent to which a change may be attributed to the activity or
intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent
possible, alternative explanations for the documented change. The strength of causal evidence,
based on the factors described above, will influence the degree to which OJP considers a
program or practice to be evidence -based.
OJP's CrimeSolutions.gov web site is one resource that applicants may use to find information
about evidence -based programs in criminal justice, juvenile justice, and crime victim services.
Additionally, when considering evidence -based programs and practices specific to reentry, it is
recommended that jurisdictions review the What Works in Reenter Clearinghouse for important
research on the effectiveness of a wide variety of reentry programs and practices. The
Clearinghouse provides a one -stop shop for practitioners and service providers seeking
guidance on evidence -based reentry interventions.
Amount and Length of Awards
Eligible allocations under JAG are posted annually on BJXs JAG web page:
www.bia.00v/ProaramDetails.as2x?Program ID=59.
Awards of at least $25,000 or more are 4 years in length with an award period of October 1,
2013 through September 30, 2017. Extensions beyond a 4-year period may be made on a case -
by -case basis at the discretion of BJA and must be requested via the Grants Management
System (GMS) no less than 30 days prior to the grant end date.
Awards that are less than $25,000 are 2 years in length with an award period of October 1,
2013 through September 30, 2015. Requests for up to an additional 2 years to complete
performance of the award will be granted automatically, pursuant to 42 U.S.C. § 3751(o.
Extensions beyond a 4-year period may be made on a case -by -case basis at the discretion of
BJA and must be requested via the Grants Management System (GIVIS) no less than 30 days
prior to the grant end date.
All awards are subject to the availability of appropriated funds and to any modifications or
additional requirements that may be imposed by law.
E.
I
Budget Information
AG awards are based on a statutory formula as described below.
Although JAG grantees and subgrantees are required to report on quarterly
accountability measures through BJA's Performance Measurement Tool (PMT), those
reports are intended to promote greater transparency about the use of JAG funds and do
not determine the amount of JAG funds allocated to a state andlor localities,
Applicants must submit a budget and budget narrative outlining how JAG funds, including
administrative funds if applicable, will be used to support and implement the program. See the
budget narrative description under the "How to Apply" section (page 20) for more
information.
JAG Formula: Once each fiscal year's overall JAG Program funding level is determined, BJA
partners with the Bureau of Justice Statistics (BiS) to begin a four -step grant award calculation
process which consists of:
1. Computing an initial JAG allocation for each state and territory, based on their share of
violent crime and population (weighted equally).
2. Reviewing the initial JAG allocation amount to determine if the state or territory allocation
is less than the minimum ('Ode minimus") award amount defined in the JAG legislation
(0.25 percent of the total). If this is the case, the state or territory is funded at the
minimum level, and the funds required for this are deducted from the overall.pool of JAG
funds. Each of the remaining states receives the minimum award plus an additional
amount based on their share of violent crime and population.
3. Dividing each state's final award amount (except for the territories and District of
Columbia) between state and local governments at a rate of 60 and 40 percent,
respectively.
4. Determining local unit of government award allocations, which are based on their
proportion of the state's 3-year violent crime average. If a local eligible award amount is
less than $1010009 the funds are returned to the state to be awarded to these local units
of government through the state agency. If the eligible award amount is $10,000 or
more, then the local government is eligible to apply for a JAG award directly from BJA.
Administrative Funds: A unit of local government may use up to 10 percent of the award,
including interest, for costs associated with administering JAG funds.
Supplanting: Supplanting is prohibited under JAG. Applicants cannot replace or supplant non-
federal funds that have been appropriated for the same purpose. See the JAG FAQs on BJA's
JAG web aaae for examples of supplanting.
Leveraging of Grant Funds: Although supplanting is prohibited, the leveraging of federal
funding is encouraged. For example, a city may utilize JAG and Homeland Security Grant
Program (HSGP) money to fund different portions of a fusion center project. In instances where
leveraging occurs, all federal grant funds must be tracked and reported . reporon separately and may
not be used to fund the same line items. Additionally, federal funds cannot be used as match for
other federal awards.
Disparate Certification: A disparate allocation occurs when a city or municipality is allocated
one -and -one-half times (150 percent) more than the county, while the county bears more than
50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1
violent crimes. A disparate allocation also occurs when multiple cities or municipalities are
collectively allocated four times (400 percent) more than the county, and the county bears more
than 50 percent of the collective costs associated with prosecution or incarceration of each
municipality's Part 1 violent crimes.
Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint
application for the aggregate eligible allocation to all disparate municipalities. The joint
application must determine and specify the award distribution to each unit of local
government and the purposes for which the funds will be used. When beginning the JAG
application process, a Memorandum of Understanding (MOU) that identifies which
jurisdiction will serve as the applicant/fiscal agent for joint funds must be completed and
signed by the Authorized Representative for each participating jurisdiction. The signed
MOU should be attached to the application. For a sample MOU, go to
www.bia._ ov/Fundina/JAGMOU.adf.
Trust Fund: SAAs may draw down JAG funds in advance. To do so, a trust fund must be
established in which to deposit the funds. The trust fund may or may not be an interest -bearing
account. If subrecipients draw down JAG funds in advance, they also must establish a trust fund
in which to deposit funds. This trust fund requirement does not apply to direct JAG award
recipients or subrecipients that draw -down on a reimbursement basis rather than in advance.
Match Requirement: Match is not required under the JAG Program. Although match is an
effective strategy to expand justice funds and build buy -in for local criminal justice initiatives,
BJA encourages states to consider financial and other potential local constraints related to
imposing a match requirement on subgrantees, as it may adversely affect small local
jurisdictions. Matching funds become part of the overall award amount, and as such are subject
to audit and should be expended prior to closeout.
Limitation on Use of Award Funds for Employee Compensation; Waiver
With respect to any award of more than $250,000 made under this solicitation, recipients may
not use federal funds to pay total cash compensation (salary plus cash bonuses) to any
employee of the award recipient at a rate that exceeds 110 percent of the maximum annual
salary payable to a member of the federal government's Senior Executive Service (SES) at an
agency with a Certified SES Performance Appraisal System for that year. The 2014 salary table
for SES employees is available at www.oam.aovlsalarv-tables. Note: A recipient may
compensate an employee at a greater rate, provided the amount in excess of this compensation
limitation is paid with non-federal funds. (Any such additional compensation will not be
considered matching funds where match requirements apply.)
The Assistant Attorney General for OJP may exercise discretion to waive, on an individual
basis, the limitation on compensation rates allowable under an award. An applicant requesting a
waiver should include a detailed justification in the budget narrative of the application. Unless
the applicant submits a waiver request and justification with the application, the applicant should
anticipate that OJP will request the applicant to adjust and resubmit the budget.
The justification should include the particular qualifications and expertise of the individual, the
uniqueness of the service the individual will provide, the individual's specific knowledge of the
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program or project being undertaken with award funds, and a statement explaining that the
individual's salary is commensurate with the regular and customary rate for an individual with
his/her qualifications and expertise, and for the work to be done.
Prior Approval, Planning, and Reporting of ConferencelMeednglTraining Costs
OJP strongly encourages applicants that propose to use award funds for any conference-,
meeting-, or training -related activity to review carefully --before submitting an application ---the
OJP policy and guidance on "conference" approval, planning, and reporting available at
www.oio.4ov/fundinolconfcost.htm. OJP policy and guidance (1) encourage minimization of
conference, meeting, and training costs; (2) require prior written approval (which may affect
project timelines) of most such costs for cooperative agreement recipients and of some such
costs for grant recipients; and (3) set cost limits, including a general prohibition of all food and
beverage costs.
Costs Associated with Language Assistance (if applicable)
If an applicant proposes a program or activity that would deliver services or benefits to
individuals, the costs of taking reasonable steps to provide meaningful access to those services
or benefits for individuals with limited English proficiency may be allowable. Reasonable steps
to provide meaningful access to services or benefits may include interpretation or translation
services where appropriate.
For additional information, see the "Civil Rights Compliance" section of the OJP "Other
Requirements for OJP Applications" web page at
www.olQ.usdoi.00ylfundinolother reauirements.htm.
Other JAG Requirements
Body Armor Certification
• Ballistic -resistant and stab -resistant body armor can be funded through two BJA-
administered programs: the JAG Program and the Bulletproof Vest Partnership (BVP)
Program.
• The BVP Program is designed to provide a critical resource to state and local law
enforcement through the purchase of ballistic -resistant and stab -resistant. body. armor. A
jurisdiction is able to request up to 50 percent of the cost of a vest with BVP funds. For more
information on the BVP Program, including eligibility and application, refer to the BVP web
�.
• JAG funds may also be used to purchase vests for an agency, but they may not be used to
pay for that portion of the ballistic -resistant vest (50 percent) that is not covered by BVP
funds. Unlike BVP, JAG funds used to purchase vests do not require a 50 percent match.
• Vests purchased with JAG funds may be purchased at any threat level, make, or model from
any distributor or manufacturer, as long as the vests have been tested and found to comply
with the latest applicable National Institute of Justice (NIJ) ballistic or stab standards. 'In
addition, vests purchased must be American -made. Information on the latest NIJ standards
can be found at: www.nii.00v/tonics/technolggy/body-armor/safety-*Initiative.htm.
• As is the case in BVP, grantees who wish to purchase vests with JAG funds must certify that
law enforcement agencies receiving vests have a written "mandatory wear" policy in effect.
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FAQs related to the mandatary wear policy and certifications can be found at
www.bia.gov/Fundinci/JAGFAQ.pdf. This policy must be in place for at least all uniformed
officers before any FY 2014 funding can be used by the agency for vests. There are no
requirements regarding the nature of the policy other than it being a mandatory wear policy
for all uniformed officers while on duty. The certification must be signed by the certifying
official and must be attached to the application. If the .grantee proposes to change project
activities to utilize JAG funds to purchase bulletproof vests after the application period
(during the project period), the grantee must submit the signed certification to BJA at that
time. A mandatory wear concept and issues paper and a model policy are available by
contacting the BVP Customer Support Center atvestsQusdoi.00v or toll free at 1--877-758--
3787.
• A copy of the certification related to the mandatory wear can be found at:
www.bia.aov/Fundina/BodyArmorMandatorvWearCert.odf.
Interoperable Communications
• Grantees (including subgrantees) that are using FY 2014 JAG Program funds to support
emergency communications activities (including the purchase of interoperable
communications equipment and technologies such as voice-over-internet protocol bridging
or gateway devices, or equipment to support the build out -of wireless broadband networks in
the 700 MHz public safety band under the Federal Communications Commission (FCC)
Waiver Order) must ensure:
> Compliance with the EY 2014 SA OM Guidance on Emenaencv Communications
Grants (including provisions on technical standards that ensure and enhance
interoperable communications).
> Adherence to the technical standards set forth in the FCC Waiver Order, or any
succeeding FCC orders, rules, or regulations pertaining to broadband operations in the
700 MHz public safety band.
> Projects support the Statewide Communication Interoperability Plan (SLIP) and are fully
coordinated with the full-time Statewide Interoperability Coordinator (SWIC) in the state
of the project. As the central coordination point for their state's interoperability effort, the
SWIC plays a critical role, and can serve as a valuable resource. SWICs are
responsible for the implementation of the SCIP through coordination and collaboration
with the emergency response community. The U.S. Department of Homeland Security
Office of Emergency Communications maintains a list of SWICs for each of the 56
states and territories. Contact OECloha.dhs.00v.
All communications equipment purchased with grant award funding (plus the quantity
purchased of each item) is identified during quarterly performance metrics reporting.
Use of Global Standards Package
In order to promote information sharing and enable interoperability among disparate systems
across the justice and public safety community, OJP requires the grantee to comply with DOJ's
Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for
this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all
constituent elements, where applicable, as described at: www.it.oip.govlos0 orantcondition.
Grantees shall document planned approaches to information sharing and describe compliance
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to the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database
If JAG program funds will be used for DNA testing of evidentiary materials, any resulting eligible
DNA profiles must be uploaded to the Combined DNA Index System (CODIS, the national DNA
database operated by the Federal Bureau of Investigation (FBI)) by a government DNA lab with
access to CODIS. No profiles generated with JAG funding may be entered into any other non-
governmental DNA database without prior express written approval from BJA. For more
information, refer to the N IJ FY 2014 DNA Backlog Reduction Program, available at
https //ncirs.00v/odtfiles1 /nii/sIa01112.adf.
In addition, funds may not be used for purchase of DNA equipment and supplies when the
resulting DNA profiles from such technology are not accepted for entry into CODIS.
Reporting Requirements, Accountability Measures, and JAG
Showcase
Award recipients will be required to submit quarterly financial status (SF-425) and annual
programmatic reports through GMS• quarterly accountability metrics reports (see below) through
BJA's Performance Measurement Tool (PMT), and Federal Funding Accountability and
Transparency Act (FFATA) reports through the FFATA Sub -award Reporting System (EBBS) as
necessary (see FFATA section below).
Accountability Measures
To assist the Department in fulfilling its responsibilities under the Government Performance and
Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 20109
Public Law 111-352, applicants who receive funding under this solicitation must provide data
that measures the results of their work done under this solicitation. Quarterly accountability
metrics reports must be submitted through BJA's PMT, available at
www.biaaerforrnancetools.orc. The accountability measures can be found at:
www.biaaerfonynancetools.oralhelo/JAGMeasuresguestionnaire.odf.
Data reported by JAG grantees and subgrantees for this report does not determine JAG
funding, which is calculated based on a statutory formula combining population and Uniform
Crime Reporting Part I crime data. BJA encourages JAG grantees to make decisions on funding
through a collaborative process involving all major stakeholders including law enforcement,
courts, indigent defense, prosecution, corrections and community corrections, treatment
providers, crime victims, and others. The measures are not designed to replace. the planning
that should occur at the state and local level.
Submission of accountability measures data is not required for the application. Instead,
applicants should discuss in their application their proposed methods for collecting data for
accountability measures. Refer to the section "What an Application Should Include" on page 14
for additional information.
Note on Project Evaluations
Applicants that propose to use funds awarded through this solicitation to conduct project
evaluations should be aware that certain project evaluations (such as systematic investigations
11
designed to develop or contribute to generalizable knowledge) may constitute "research" for
purposes of applicable DOJ human subjects protection regulations. However, project
evaluations that are intended only to generate internal improvements to a program or service, or
are conducted only to meet OJP's performance measure data reporting requirements likely do
not constitute "research. Applicants should provide sufficient information for OJP to determine
whether the particular project they propose would either intentionally or unintentionally collect
and/or use information in such a way that it meets the DOJ regulatory definition of research.
Research, for the purposes of human subjects protections for OJ P-funded programs,' is defined
as, "a systematic investigation, including research development, testing, and evaluation,
designed to develop or contribute to generalizable knowledge" 28 C.F.R. § 46.102(d). For
additional information on determining whether a proposed activity would constitute research,
see the decision tree to assist applicants on the "Research and the Protection of Human
Subjects" section of the OJP "Other Requirements for OJP Applications" web page
(www.oic).usdoi.-()ovtfunding/other reauirements.htm). Applicants whose proposals may involve
a research or statistical component also should review the "confidentiality" section on that Web
page.
JAG Showcase
The JAG Showcase was designed to identify and highlight JAG projects that have
demonstrated success or shown promise in reducing crime and positively impacting
communities. BJA has now expanded the concept of the JAG Showcase to other BJA grant
programs and created a new BJA Success Story web pane. This new web page will be a
valuable resource for states, localities, territories, tribes and criminal justice professionals who
seek to identify and learn about JAG and other successful BJA funded projects linked to
innovation, crime reduction, and evidence based practices.
If you have a JAG Success Story you would like to submit, sign in to your NIX BJA account to
access the Success Story Submission form. If you do not have a & BJA account, please
Register. Once you register, one of the available areas on your My BJA page will be "My
Success Stories". Within, this box, you will see an option to add a Success Story.
Once reviewed and approved by BJA, all success stories will appear on the new BJA Success
Story web pane.
Priorities
BJA recognizes that the downturn in the economy has resulted in significant pressures on state
and local criminal justice systems. In these challenging times, shared priorities and leveraged
resources can make a significant impact. In light of this, it is important to make SAM and local
JAG recipients aware of several areas of priority that may be of help in maximizing the
effectiveness of JAG funding at the state and local level.
In addition to our longstanding and unwavering commitment to keeping violent crime at its
lowest level in decades, the following priorities represent key areas where BJA will be focusing
nationally and invite each state and local JAG recipient to join us in addressing these challenges
as a part of our JAG partnership.
12
.
Reducing Gun Violence
Gun violence has touched every state, county, city, town, and tribal government in America. In
the aftermath of the Sandy Hook Elementary School tragedy and recent mass shooting at the
Washington Navy Yard, BJA continues to encourage states. and localities to invest valuable JAG
funds in programs to: combat gun violence, enforce existing firearms laws, improve the process
used to ensure that those prohibited from purchasing or owning guns are prevented from doing
so, enhance reporting to the FBI's National Instant Criminal Background Check System (NICS)
and provide active shooter response training to law enforcement officers and first responders.
Recidivism Reduction, Pretrial Reform and Justice System Realignment
In this time of fiscal austerity and smaller state and local budgets, reducing unnecessary
incarceration in a manner that promotes public safety is a paramount goal. Effective community
supervision coupled with evidence -based program interventions can result in significant
reductions in recidivism. A priority funding area is the implementation of effective pretrial
services programs. The use of validated risk assessment tools to inform pre-trial release
decisions is critical. For a variety of resources, or to request BJA supported technical assistance
from the Pre-trial Justice Institute, see www.oretrial.oro. Another priority for JAG funding is to
support innovative programs and approaches in probation and parole supervision that improve
services to offenders and increase collaborative efforts among community supervision agencies
with law enforcement and the courts. Another promising approach to justice systems reform is
the Justice Reinvestment Initiative (JRI), a public -private partnership between BJA and the PEW
Public Safety Performance Project. Currently, 19 states and 17 local governments are working
to control spiraling incarceration costs through JRI and reinvestment savings in evidence -based
criminal justice programs and strategies. Strategic investment of JAG funds to implement JRl
legislation and policy changes in those states and localities can augment federal funds and
achieve greater cost savings and reinvestments in programs to promote public safety. (Seethe
Urban Institute's Justice Reinvestment Initiative State Assessment Report.)
Indigent Defense
Another key priority area is support for indigent defense. BJA continues to encourage states and
units of local government to use JAG funds to support the vital needs of the indigent defense
community. Attorney General Holder has consistently stressed that the crisis in indigent defense
reform is a serious concern which must be addressed if true justice is to be achieved in our
nation. In 2002, the American Bar Association (ABA) published Ten Principles of a Public
Defense Delivery System which represent fundamental building blocks for implementing quality
legal representation for indigent defendants. (See ABA's Ten Principles of „a,.,Public Defense
Delivery S sYtem.)
Improving Mental Health Services
Disproportionate numbers of people with mental illness are involved in the criminal justice
system often as a result of untreated or undertreated mental illness. This is an issue that
impacts numerous facets of the criminal justice system. After the Newtown tragedy, numerous
states began pushing for and adopting policies supporting early identification and intervention.
States aimed to enhance mental health screening services to identify emerging mental illness in
children and adolescents and to ensure adequate access to care. BJA encourages states and
units of local government to utilize JAG funding in support of programs and policy changes
13
aimed at the following: identifying and treating people with severe mental illness before they
reach crisis point; training law enforcement and correctional officers on mental health and
mental health related crisis -intervention; increasing justice system diversion strategies to divert
offenders with mental illness from unnecessary arrest and incarceration to more appropriate and
cost-effective community -based treatment and supervision; mental health courts, allowing
inmates to continue psychotropic medication in jails; and improving oversight of mental health
care in jails, increasing post -jail housing options and enhancing community mental health
services. (See Adults with Behavioral Health Needs under Correctional Supervision,.)
Evidence -Based "Smart" Programs
Many criminal justice agencies continue to experience unprecedented budget cuts, layoffs., and
reductions in force. These challenges must be met by making wider use of advancements, in the
criminal justice field in the last several decades which rely on use of data, crime analysis, cutting
edge technology, research and evaluations regarding evidenced -based and high -performing
o9
programs. A useful matrix of evidence -based policing programs and strategies is available
through the Center for Evidence -Based Policy at George Mason University. In the re-entry field,
a summary of research -based re-entry strategies is available on the National Reentry Resource
Center's What Works in Reentry Clearinghouse link. BJA offers a number of program models
designed to effectively implement evidence based strategies including Smart Policing, Smart
Supervision, Smart Pretrial, and Smart Prosecution.
BJA encourages states and units of local government to use JAG funds to support these "smart
on crime" strategies, including effective partnerships with universities and research partners and
with non-traditional criminal justice partners.
What an Application Should include
Applicants should anticipate that if they fail to submit an application that contains all of the
specified elements, it may negatively affect the review of their application; and, should a
decision be made to make an award, it may result in the inclusion of special conditions that
preclude the recipient from accessing or using award funds pending satisfaction of the
conditions.
Refer to the BJA Grant Writing and Management Academy and GJP's Grants 101 for an
overview of what should be included in each application requirement. These trainings can be
found at bia.ncirs.gov/gwma/index.html and www.o*p.-aov/arants101/.
CJP strongly recommends use of appropriately descriptive file names (e.g., "Program
Narrative," "Budget Narrative," "Memoranda of Understanding," etc.) for all attachments.
1. Information to Complete the Application for Federal Assistance (SF-424)
The SF-424 is a standard form required for use as a cover sheet for submission of pre -
applications, applications, and related information. GMS takes information from the
applicant's profile to populate the fields on this form.
2. Project Abstract
Applicants must provide an abstract that includes the applicant's name, title of the project,
goals of the project, and a description of the strategies to be used. In addition, above or
below the abstract narrative, applicants must identify up to 5 project identifiers that would
14
be associated with proposed project activities. The list of all identifiers can be found at
www.bia.-oov/fundina/JAGidentifiers.2gf. The abstract should not exceed a half -page, or
400-500 words.
Failure to submit this required information will result in an application being returned
in the Grants Management System (GMS) for inclusion of the missing information OR
the attachment of a withholding of funds special condition at the time of award.
3. Program Narrative
Applicants must submit a program narrative that generally describes the proposed program
activities for the two or four year grant period. The narrative must outline the type of
programs to be funded by the JAG award and provide a brief analysis of the need for the
programs. Narratives must also identify anticipated coordination efforts involving JAG and
related justice funds. Certified disparate jurisdictions submitting a joint application must
specify the funding distribution to each disparate unit of local government and the purposes
for which the funds will be used.
Failure to submit this required information will result in an application being retumed
in the Grants Management System (GMS) for inclusion of the missing information OR
the attachment of a withholding of funds special condition at the time of award.
4. Budget and Budget Narrative
Applicants must submit a budget and budget narrative outlining how JAG funds, including
administrative funds if applicable, will be used to support and implement the program. This
narrative should include a full breakdown of administrative costs, as well as an overview of
how funds will be allocated across approved JAG purpose areas. Applicants should utilize
the following approved budget categories to label the requested administrative and/or sub -
grant expenditures: Personnel, Fringe Benefits, Travel, Equipment, Supplies,
Consultants/Contracts, and an Other category. For informational purposes only, a sample
budget form may be found at www.oin.usdoi.00vtfundinalforms/budget detail.ndf.
For questions pertaining to budget and examples of allowable and unallowable costs, see
the OJP Financial Guide at.oio.usdoi.00„v/financialouide/index.htm.
Failure to submit this required information will result in an application being returned
in the Grants Management System (GMS) for inclusion of the missing information OR
the attachment of a withholding of funds special condition at the time of award.
a. Non -Competitive Procurement Contracts In Excess of Simplified Acquisition
Threshold
If an applicant proposes to make one or more non-competitive procurements of products
or services, where the non-competitive procurement will exceed the simplified
acquisition threshold (also known as the small purchase threshold), which is currently
set at $150,000, the application should address the considerations outlined in the OJP
Financial Guide.
5. Review Narrative
Applicants must submit information documenting that the date the JAG application was
made available for review by the governing body, or to an organization designated by that
governing body, not less than 30 days before the application was submitted to BJA. The
attachment must also specify that an opportunity to comment was provided to citizens prior
15
to application submission to the extent applicable law or established procedures make such
opportunity available.
Below are notification language templates that can be utilized in completing this
section of the application.
The (provide name of City/Countv/Tribe) made its Fiscal Year 2014 JAG application
available to the (provide name of uovernino body) for its review and comment on
(provide date); or intends to do so on (provide date).
The (provide name of Citv/County/Tribe) made its Fiscal Year 2014 JAG application
available to citizens for comment prior to application submission by (provide means of
notification); or the application has not yet been made available for public review/comment.
Failure to submit this required information will result in an application being retumed
in the Grants Management System (GMS) for inclusion of the missing information OR
the attachment of a withholding of funds special condition at the time of award.
6. Applicant Disclosure of Pending Applications
Applicants are to disclose whether they have pending applications for federally funded
grants or subgrants (including cooperative agreements) that include requests for funding to
support the same project being proposed under this solicitation r� will cover the identical
cost items outlined in the budget narrative and worksheet in the application under this
solicitation. The disclosure should include both direct applications for federal funding (e.g.,
applications to federal agencies) and indirect applications for such funding (e.g., applications
to state agencies that will subaward federal funds).
OJP seeks this information to help avoid any inappropriate duplication of funding.
Leveraging multiple funding sources in a complementary manner to implement
comprehensive programs or projects is encouraged and is not seen as inappropriate
duplication.
Applicants that have pending applications as described above are to provide the following
information about pending applications submitted within the last 12 months:
• the federal or state funding agency
• the solicitation name/project name
• the point of contact information at the applicable funding agency.
Federal or State
Solicitation
Name/PhonelE-mail for Point of Contact at Funding
Funding
Name/Project Name
Agency
Agency
DOJlCOPS
COPS Hiring Pr ..
n .; 0 ; jan usdoj.gov
Jo ,. n ,Doe, 00-00 , john. oe hhs.gov
HHS/ Substance
Drug Free Communities
Abuse & Mental
Mentoring Program/
Health Services
North County Youth
Administration
Mentoring Program
16
Applicants should include the table as a separate attachment, with the file name "Disclosure
of Pending Applications," to their application. Applicants that do not have pending
applications as described above are to include a statement to this effect in the separate
attachment page (e.g., "[Applicant Name on SF-424] does not have pending applications
submitted within the last 12 months for federally funded grants or subgrants (including
cooperative agreements) that include requests for funding to support the same project being
proposed under this solicitation and will cover the identical cost items outlined in the budget
narrative and worksheet in the application under this solicitation.").
7. Memorandum of Understanding (if applicable)
Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint
application for the aggregate eligible allocation to all disparate municipalities. The joint
application must determine and specify the award distribution to each unit of local
government and the purposes for which the funds will be used. When beginning the JAG
application process, a Memorandum of Understanding (MOU) that identifies which
jurisdiction will serve as the applicantifiscal agent for joint funds must be completed and
signed by the Authorized Representative for each participating jurisdiction. The signed MOU
must be attached to the application. For a sample MOU, go to
www.bia.aov/Funding/JAGMOU.pdf.
Failure to submit this required information will result in an application being change
requested in the Grants Management System (GMS) for inclusion of the missing
information OR the attachment of a withholding special condition at the time of award
if time does not permit for a change request process.
8. Tribal Authorizing Resolution (if applicable)
Tribes, tribal organizations, or third parties proposing to provide direct services or assistance
to residents on tribal lands should include in their applications a resolution, a letter, affidavit,
or other documentation, as appropriate, that certifies that the applicant has the legal
authority from the tribe(s) to implement the proposed project on tribal lands. In those
instances when an organization or consortium of tribes applies for a grant on behalf of a
tribe or multiple specific tribes, then the application should include appropriate legal
documentation, as described above, from all tribes that would receive services/assistance
under the grant. A consortium of tribes for which existing consortium bylaws allow action
without support from all tribes in the consortium (i.e., without an authorizing resolution or
comparable legal documentation from each tribal governing body) may submit, instead, a
copy of its consortium bylaws with the application.
Applicants unable to submit an application that includes a fully -executed (i.e., signed) copy
of appropriate legal documentation, as described above, consistent with the applicable
tribe's governance structure, should, at minimum, submit an unsigned, draft version of such
legal documentation as part of its application (except in cases in which, with respect to a
tribal consortium applicant, consortium bylaws allow action without the support of all
consortium member tribes). If receiving funding, BJA will make use of and access to funds
will be contingent on receipt of the fully -executed legal documentation.
9. Applicant Disclosure of High Risk Status
Applicants are to disclose whether they are currently designated high risk by another federal
grant making agency. This includes any status requiring additional oversight by the federal
agency due to past programmatic or financial concerns. If an applicant is designated high
risk by another federal grant making agency, you must email the following information to
17
[7
OJPComolianceReportinoD-usdoi.00v at the time of application submission:
• The federal agency that currently designated the applicant as high risk;
• Date the applicant was designated high risk;
• The high risk point of contact name, phone number, and email address, from that
federal agency; and
• Reasons for the high risk status.
OJP seeks this information to ensure appropriate federal oversight of any grant award.
Unlike the Excluded Parties List, this high risk information does not disqualify any
organization from receiving an OJP award. However, additional grant oversight may be
A
ncluded, if necessary, in award documentation.
10. Additional Attachments (if applicable)
Research and Evaluation Independence and Integrity
If a proposal involves research and/or evaluation, regardless of the proposal's other
merits, in order to receive funds, the applicant must demonstrate research/evaluation
independence, including appropriate safeguards to ensure research/evaluation objectivity
and integrity.
For purposes of this solicitation, research and evaluation independence and integrity
pertains to ensuring that the design, conduct, or reporting of research and evaluation funded
by BJA grants, cooperative agreements, or contracts will not be biased by any personal or
financial conflict of interest on the part of the investigators responsible for the research and
evaluation or on the part of the applicant organization. Conflicts can be either actual or
apparent. Examples of potential investigator (or other personal) conflict situations may
include those in which an investigator would be in a position to evaluate a spouse's work
product (actual conflict), or an investigator would be in a position to evaluate the work of a
former colleague (potential apparent conflict). With regard to potential organizational
conflicts of interest, as one example, generally an organization could not be given a grant to
evaluate a project if that organization had itself provided substantial prior technical
assistance to that project, as the organization in such an instance would appear to be
evaluating the effectiveness of its own prior work. The key is whether a reasonable person
understanding all of the facts would be able to have confidence that the results of any
research or evaluation project are objective and reliable. Any outside personal or financial
interest that casts doubt on that objectivity and reliability is a problem.
In the attachment dealing with research and evaluation independence and integrity, the
applicant should explain the process and procedures that the applicant has put in place to
identify and eliminate (or, at the very least, mitigate) potential personal or financial conflicts
of interest on the part of its staff, consultants, and/or subrecipients. It should also identify
any potential organizational conflicts of interest on the part of the applicant with regard to the
proposed research/evaluation. If the applicant reasonably believes that no potential personal
or organizational conflicts of interest exist, then the applicant should provide a brief narrative
explanation of how and why it reached that conclusion. Documentation that may be helpful
in this regard could include organizational codes of ethics/conduct or policies regarding
organizational, personal, and financial conflicts of interest.
m
For situations in which potential personal or organizational conflicts of interest exist, in the
attachment, the applicant should identify the safeguards the applicant has or will put in place
to eliminate, mitigate, or otherwise address those conflicts of interest.
Considerations in assessing research and evaluation independence and integrity will
include, but may not be limited to, the adequacy of the applicant's efforts to identify factors
that could affect the objectivity or integrity of the proposed staff and/or the organization in
carrying out the research, development, or evaluation activity; and the adequacy of the
applicant's existing or proposed remedies to control any such factors.
11. Accounting System and Financial Capability Questionnaire
Any applicant (other than an individual) that is a non -governmental entity and that has not
received any award from OJP within the past 3 years must download, complete, and submit
this form.
Review Process
OR is committed to ensuring a fair and open process for awarding grants. BJA reviews the
application to make sure that the information presented is reasonable, understandable,
measurable, and achievable, as well as consistent with the solicitation. BJA will review
applications for formula awards to ensure statutory requirements have been met.
Absent explicit statutory authorization or written delegation of authority to the contrary, the
Assistant Attorney General will make all final award decisions.
Additional Requirements
Applicants selected for awards must agree to comply with additional legal requirements upon
acceptance of an award. OJP encourages applicants to review the information pertaining to
these additional requirements prior to submitting an application. Additional information for each
requirement can be found at www.oir).usdoi.aov/fundino/other reauirements.htm.
Civil Rights Compliance
e Civil Rights Compliance Specific to State Administering Agencies
• Faith -Based and Other Community Organizations
• Confidentiality
e Research and the Protection of Human Subjects
. Anti -Lobbying Act
e Financial and Government Audit Requirements
e Reporting of Potential Fraud, Waste, and Abuse, and Similar Misconduct
• National Environmental Policy Act (NEPA)
U�
• DOJ Information Technology Standards (if applicable)
e Single Point of Contact Review
• Non -Supplanting of State or Local Funds
e Criminal Penalty for False Statements
• Compliance with Office of Justice Proorams Financial Guide
e Suspension or Termination of Funding
e Non-profit Organizations
e For -profit Organizations
• Government Performance and Results Act (GPRA)
• Rights in Intellectual Property
• Federal Funding Accountability and Transparency Act of 2006 (FFATA)
• Awards in Excess of $5,000,000 — Federal Taxes Certification Requirement
e Active SAM Registration
Policy and Guidance for Approval, Planning, and Reporting of Conferences (including
Meetings and Trainings)
e OJP Training Guiding Principles for Grantees and Subgrantees
How to Apply
Applicants must submit applications through the Grants Management System (GIVIS). which
provides cradle to grave support for the application, award, and management of awards at OJP.
Applicants must register in GMS for each specific funding opportunity. Although the
registration and submission deadlines are the same, OJP urges applicants to register
promptly, especially if this is their first time using the system. Find complete instructions on
how to register and submit an application in GMS at www.oip.usdoi.00"mscbtl. Applicants that
experience technical difficulties during this process should e-mail ,GMS.HelpDesk .usdoi.aov or
call 888-549-9901 (option 3), Monday —Friday from 6:00 a.m. to midnight eastern time, except
federal holidays. OJP recommends that applicants register promptly to prevent delays in
submitting an application package by the deadline.
Note on File Types: GMS does not accept executable file types as application
attachments. These disallowed file types include, but are not limited to, the following
extensions: ".com," ".bat," ".exe," ".vbs," ".dg," ".dat," "Ab," ".dbf," "All," ".ini," ".log," ".ora," ".sys,"
and ".zip."
20
Ab
All applicants should complete the following steps:
1. Acquire a Data Universal Numbering System (DUNS) number. In general, the Office of
Management and Budget requires that all applicants (other than individuals) for federal
funds include a DUNS number in their application for a new award or a supplement to an
existing award. A DUNS number is a unique nine -digit sequence recognized as the
universal standard for identffying and differentiating entities receiving federal funds. The
identifier is used for tracking purposes and to validate address and point of contact
information for federal assistance applicants, recipients, and subrecipients. The DUNS
number will be used throughout the grant life cycle. Obtaining a DUNS number is a free,
one-time activity. Call Dun and Bradstreet at 866-705-5711 to obtain a DUNS number or
apply online at www.dnb.com. A DUNS number is usually received within 1-2 business days.
2. Acquire registration with the System for Award Management (SAM). SAM is the
repository for standard information about federal financial assistance applicants, recipients,
and subrecipients. OJP requires that all applicant (other than individuals) for federal
financial assistance maintain current registrations in the SAM database. Applicants must
update or renew their SAM registration annually to maintain an alive status.
Information about SAM registration procedures can be accessed at www.sam.00v.
3. Acquire a GMS userr:arne and password. New users must create a GMS profile by
selecting the "First Time User" link under the sign -in box of the GMS home page. For more
information on how to register in GMS, go to www.9j2.usdoi.00v/omscbt/.
4. Verify the SAM (formerly CCR) registration in GMS. OJP requests that all applicants
verify their SAM registration in GMS. Once logged into GMS, dick the "CCR Claim" link on
the left side of the default screen. Click the submit button to verify the SAM (formerly CCR)
registration.
5. Search for the funding opportunity on GMS. After logging into GMS or completing the
GMS profile for username and password, go to the "Funding Opportunities" link on the left
side of the page. Select "Bureau of Justice Assistance" and the "Edward Byrne Memorial
Justice Assistance Grant (JAG) Program —Local Solicitation."
6. Register by selecting the "Apply online" button associated with the funding
opportunity title. The search results from step 5 will display the funding opportunity title
along with the registration and application deadlines for this funding opportunity. Select the
"Apply Online" button in the "Action" column to register for this funding opportunity and
create an application in the system.
7. Complete the Disclosure of Lobbying Activities, if applicable. Any applicant that
expends any funds for lobbying activities must provide the detailed information requested on
the form, Disclosure of Lobbying Activities SF-LLL).
8. Follow the directions in GMS to submit an application consistent with this ,
solicitation. Once submitted,. GMS will display a confirmation screen stating the submission
was successful. Important: In some instances, applicants must wait for GMS approval
before submitting an application. OJP urges applicants to submit the application at least 72
hours prior to the application due date.
21
r
t
Note: Duplicate Applications
If an applicant submits multiple versions of an application, BJA will review the most recent
version submitted.
Experiencing Unforeseen GMS Technical Issues
Applicants that experience unforeseen GMS technical issues beyond their control that prevent
them from submitting their application by the deadline must e-mail your State Policy Advisor
within 24 hours after the application deadline and request approval to submit their
application. The e-mail must describe the technical difficulties and include a timeline of the
applicant's submission efforts, the complete grant application, the. applicant's DUNS number,
and any GIVIS Help Desk or SAM tracking number(s). Note: BJA does not approve requests
automatically. After the program office reviews the submission, and contacts the GMS Help
Desk to validate the reported technical issues, OJP will inform the applicant whether the request
to submit a late application has been approved or denied. If OJP determines that the applicant
failed to follow all required procedures, which resulted in an untimely application submission,
OJP will deny the applicant's request to submit their application.
The following conditions are generally insufficient to justify late submissions:
• failure to register in SAM or GMS in
• failure to follow GMS instructions on
Web site
sufficient time
hrnnr to register and apply as posted on the GMS
• failure to follow each instruction in the OJP solicitation
• technical issues with the applicant's computer or information technology environment,
including firewalls.
Notifications regarding known technical problems with GMS, if any, are posted at the top
of the OJP funding Web page at ww/w.oip.usdoi.siovMundino/solicitations.htm.
Provide Feedback to OJP
To assist OJP in improving its application and award processes, we encourage applicants to
provide feedback on this solicitation, the application submission process, and/or the application
review/peer review process. Provide feedback to OJPSolicitabonFeedbackb-usdoi.00v.
IMPORTANT; This e-mail is for feedback and suggestions only. Replies are not sent from this
mailbox. If you have specific questions on any program or technical aspect of the solicitation,
you must directly contact the appropriate number or e-mail listed on the front of this solicitation
document. These contacts are provided to help ensure that you can directly reach an individual
who can address your specific questions in a timely manner.
If you are interested in being a reviewer for other OJP grant applications, please e-mail your
resume to oiapeerreview0mbos.com. The OJP Solicitation Feedback email account will not
forward your resume. Note: Neither you nor anyone else from your organization can be a peer
reviewer in a competition in which you or your organization have submitted an application.
22
f
f
Application Checklist
Edward Byrne Memorial Justice Assistance Grant (JAG) Program
FY 2014 Local Solicitation
This application checklist has been created to assist in developing an application.
What an Applicant Should Do:
Prior to Registering in GMS:
Acquire a DUNs Number (see page 21)
Acquire or renew registration with SAM (see page 21)
To Register with GMS:
For new users, acquire a GMS username and password* (see page 21)
For existing users, check GMS username and password* to ensure account access (see
page 21)
Verify SAM registration in GMS (see page 21)
Search for correct funding opportunity in GMS (see page 21)
Register by selecting the "Apply Online" button associated with the funding opportunity
title (see page 21)
*Password. Reset Notice — GMS users are reminded that while password reset capabilities exist,
this function is only associated with points of contacts designated within GMS at the time the
account was established. Neither OJP or the GMS Help Desk will initiate a password reset
unless requested by the authorized official or a designated point of contact associated with an
award or application.
General Requirements:
_ Review "Other Requirements" web page
Eligibility Requirement:
Jurisdiction listed as the legal name on the application corresponds with the eligible
jurisdiction listed on BJA's JAG web pane
Federal amount requested is within the allowable limit of the FY 2014 JAG
Allocations List as listed on BJA's JAG web page
What an Application Should Include:
Application for Federal Assistance (SF-424) (see page 14)
Project Abstract (see page 14)
Program Narrative (see page 15)
Budget and Budget Narrative (see page 15)
Review Narrative (see page 15)
Applicant Disclosure of Pending Applications (see page 16)
Memorandum of Understanding, if applicable (see page 17)
Tribal Authorizing Resolution, if applicable (see page 17)
Applicant Disclosure of High Risk Status (see page 17)
Research and Evaluation Independence and Integrity, if applicable (see page 18)
Accounting System and Financial Capability Questionnaire (if applicable) (see page 19)
Disclosure of Lobbying Activities, if applicable S( F_LLL) (see page 21)
W
Exhibit B
2014 FLORIDA JAG ALLOCATIONS
Listed below are all jurisdictions In the state that are eligible for FY 2014 JAG funding, as determined by the
JAG formula. If your jurisdiction Is listed with another city or county government In a shaded area, you are
In a funding disparity. In this case, the units of local government must develop a Memorandum of
Understanding (MOU) and apply for an award with a single, joint application.
Finding your jurisdictional) Disparate jurisdictions are listed in shaded groups below, In alphabetic order
by county.(2) Eligible individual allocations are listed alphabetically below the shaded, disparate groupings.
Counties that have an asterisk (*j under the "Eligible individual Allocation column did not submit the level
of violent crime data to quality for a direct award from BJA, but are In the disparate grouping Indicated by
the shaded area. The JAG legislation requires these counties to remain a partner with the local jurisdictions
receiving funds and must be a signatory on the required Memorandum of Understanding (MOU). A sample
MOU Is provided online at: _h_ttpsJ/www.bla.amfundln /JAGMOU.pdf. Disparate jurisdictions do not need
to abide by the listed individual allocations, which are provided for information only. Jurisdictions In a
funding disparity are responsible for determining individual amounts within the Eligible Joint Allocation and
for documenting Individual allocations In the Matt. For additional details regarding the JAG formula and
award calculation process, with examples, please refer to the updated JAG Technical report:
httds:llwww.bia.ao ff ublIcationslJAGTechRot.ndf.
For JAG Frequently Asked Questions, please refer to BJA's JAG webpage:
imps:ltwww,bla.00v/FundinglJAGFAQ.pdf.
FL
ALTAMONTE SPRINGS CITY
Municipal
$12,148
FL
APOPKA CITY
Municipal
$15,109
FL
BAY COUNTY
County
$269269
FL
BELLE GLADE CITY
Municipal
$26,548
FL
BOCA RATON CITY
Municipal
$13,109
FL
BOYNTON BEACH CITY
Municipal
$34,747
FL
BRADENTON CITY
Municipal
$279484
FL
BREVARD COUNTY
County
$70,684
FL
CAPE CORAL CITY
Municipal
$18,728
FL
CASSELBERRY CITY
Municipal
$13,615
FL
CHARLOTTE COUNTY
County
$28,370
FL
CITRUS COUNTY
County
$32,925
FL
CLAY COUNTY
County
$529108
FL
CLEARWATER CITY
Municipal
$589283
FL
COCOA CITY
Municipal
$289471
FL
COLLIER COUNTY
County
$68,786
FL
COLUMBIA COUNTY
County
$179209
FL
CUTLER BAY TOWN
Municipal
$139261
FL
DAYTONA BEACH CITY
Municipal
$59,751
FL
DE LAND CITY
Municipal
$10,629
FL
DELRAY BEACH CITY
Municipal
$40,770
FL
ESCAMBIA COUNTY
County
$1439494
FL
FLAGLER COUNTY
County
$15,286
FL
FLORIDA CITY
Municipal
$219537
FL
FORT MYERS CITY
Municipal
$56,233
FL
GADSDEN COUNTY
County
$129224
FL
GREENACRES CITY
Municipal
$15,944
FL
HENDRY COUNTY
County
$16,096
FL
HERNANDO COUNTY
County
$38,569
FL
HIALEAH CITY
Municipal
$669331
FL
HIGHLANDS COUNTY
County
$13,742
FL
HILLSBOROUGH COUNTY
County
$1879731
FL
HOMESTEAD CITY
Municipal
$72,607
FL
INDIAN RIVER COUNTY
County
$24,877
FL
JACKSON COUNTY
County
$11,768
FL
JACKSONVILLE BEACH CITY
Municipal
$15,539
FL
JACKSONVILLE CITY
Municipal
$400,871
FL
KEY WEST CITY
Municipal
$149780
FL
KISSIMMEE CITY
Municipal
$44,415
FL
LAKE CITY
Municipal
$14,349
FL
LAKE COUNTY
County
$409720
FL
LAKE WORTH CITY
Municipal
$339102
FL
LAKELAND CITY
Municipal
$379253
FL
LARGO CITY
Municipal
$32,216
FL
LEE COUNTY
County
$95,814
FL
LEESBURG CITY
Municipal
$13,590
FL
MANATEE COUNTY
County
$115,478
FL
MARION COUNTY
County
$960472
FL
MARTIN COUNTY
County
$259333
FL
MELBOURNE CITY
Municipal
$529969
FL
MIAMI BEACH CITY
Municipal
$689128
FL
MIAMI CITY
Municipal
$369,085
FL
MIAMI GARDENS CITY
Municipal
$75,695
FL
MIAMI-DADE COUNTY
County
$503,265
FL
MONROE COUNTY
County
$12,628
go
FL
NEW PORT RICHEY CITY
FL
NORTH MIAMI BEACH CITY
FL
NORTH MIAMI CITY
FL
NORTH PORT CITY
FL
OCALA CITY
FL
OCOEE CITY
FL
OKALOOSA COUNTY
FL
OKEECHOBEE COUNTY
FL
OPA-LOCKA CITY
FL
ORANGE COUNTY
FL
ORLANDO CITY
FL
ORMOND BEACH CITY
FL
OSCEOLA COUNTY
FL
PALATKA CITY
FL
PALM BAY CITY
FL
PALM BEACH COUNTY
FL
PALMETTO CITY
FL
PANAMA CITY
FL
PASCO COUNTY
FL
PENSACOLA CITY
FL
PI NELLAS PARK CITY
FL
PLANT CITY
FL
POLK COUNTY
FL
PORT ST LUCIE CITY
FL
PUTNAM COUNTY
FL
RIVIERA BEACH CITY
FL
SANFORD CITY
FL
SANTA ROSA COUNTY
FL
SARASOTA CITY
FL
SARASOTA COUNTY
FL
SEMINOLE COUNTY
FL
ST CLOUD CITY
FL
ST JOHNS COUNTY
FL
TAMPA CITY
FL
TARPON SPRINGS CITY
FL
TITUSVILLE CITY
FL
VOLUSIA COUNTY
FL
WALTON COUNTY
FL
WELLINGTON VILLAGE
FL
WEST PALM .BEACH CITY
FL
WINTER GARDEN CITY
FL
WINTER HAVEN CITY
Municipal
$10,882
Municipal
$23,840
Municipal
$449086
Municipal
$12,249
Municipal
$30,217
Municipal
$11,591
County
$419859
County
$149172
Municipal
$32,647
County
$395,784
Municipal
$1949185
Municipal
$16,197
County
$63,345
Municipal
$10,958
Municipal
$42,390
County
$164,802
Municipal
$12,527
Municipal
$22,220
County
$949599
Municipal
$32,292
Municipal
$20,347
Municipal
$12,831
County
$949549
Municipal
$29,154
County
$339659
Municipal
$39,125
Municipal
$25,510
County
$16,096
Municipal
$369645
County
$539247
County
$45,275
Municipal
$10,376
County
$379860
Municipal
$1669017
Municipal
$10,604
Municipal
$23,131
County
$62,256
County
$119996
Municipal
$10,427
Municipal
$609207
Municipal
$139514
Municipal $20,018
Exhibit C
2014 BYRNE MEMORIAL JUSTICE ASSISTANCE
LOCAL SOLIQTATION GRANT
APPLICATION FOR GOVERNING BODY REVIEW &COMMENT
On June 10, 2014, the Broward County application for U.S. Department of
Justice's FY 2013 Justice Assistance Local Solicitation Grant Program is due. The
Byrne Memorial Justice Assistance Grant is the primary provider of federal
criminal justice funding to state and local jurisdictions. As the lead agency for
this countywide grant program., it is the Broward Sheriff's Office's responsibility
to make the grant application available for review and comment by the
governing body, which is the County Board of Commissioners, prior to the
application deadline. Noformal action by the Board is required at this time.
Eighteen municipalities and BSO are eligible for 2014 JAG Local Solicitation
award totaling $613,834.00. Designated by the U.S. Department of Justice as a
disparate county grantee, each of the 18 municipalities and BSO can develop its
own individual grant project or elect to participate in multi -jurisdictional law
enforcement projects. Municipalities have until September 30, 2016 to complete
their projects and there is no matching funds requirement. A majority of the
municipalities have elected BSO to serve as the lead agent and to use 7.23% of the
award for administration, which is BSO's U.S. DOJ-approved indirect cost
allowance. BSO will submit a single application on behalf of the county and
eighteen disparate municipalities administer the grant funds and file the
required reports. what follows are the allocations, less the 7.23 % indirect cost
allowance for each of the eighteen jurisdictions and BSO. A brief narrative on
each city's proposed project will follow for your final review in August.
City of Coral Spri
Ci
18,373.00
15,61
Town of Davie $27..661.00
itv of F
ON of Hallandale Beach
Citv of Ho
4.067
Exhibit C
City of Lauderdale Lakes $251485.00
City of Lauderhill $44,668.00
City of Margate $11,085.0Q
City of Miramar $40,264.00
City of North Lauderdale $15.767.00
City of Oakland Park JL4295.00,
City of Pembroke Pines $20P853900
Citv of Plantation $211F .00
Citv of PoWano Beach $75,138.00
Citv of Sunrise $214182.00
Citv of Tamarac $13,565.00
This correspondence is being provided to the Board of Commissioners at this
time and to allow Commissioners the opportunity to provide input into the
county's application. Should any member of the Board have any questions
concerning the 2013 Byrne Memorial Justice Assistance Local Solicitation Grant
Program,, please contact BSO Grants Coordinator, Norma McGraw at (954) 321-
4473; email norma_mcgraw@sheriff.org. For details or to provide input to
individual municipalities' projects or application, contact the participating
municipality's police chief.
Thank you for your attention to this matter.
Attachment: Edward Byrne Memorial Justice Assistance Grant (JAG) Program
FY 2013 focal Solicitation Announcement (emailed on 428-14)
August 28, 2014
Norma McGraw, Grants Coordinator
Browdrd Sheriff's Office
2601 W. Brow ard Blvd
Ft. Lauderdale, Florida 33312
RE: Tamarac JAG 2014 Award
Dear Ms. McGraw:
Please find the enclosed Memorandum of Understanding (MOU) for the
City of Tamarac for your review. The MOU is signed by both the Tamarac
City Manager and City Attorney.
Tamarac appreciates being part of the 2014 JAG program. If you have
any questions or require additional information, please do not hesitate to
contact me at the number or email address below.
Sincerely,
d
Michael Gresek
Grants Administrator
954-597-3562
michael.gresek@tan
irac.or�
7525 N.W. 88th Avenue I Tamarac, Florida 33321-2401 I P: 954.597.35501 F: 954.597.3560
EQUAL OPPORTUNITY EMPLOYER
2014 EDWARD BYRNE JUSTICE
ASSISTANCE LOCAL SOLICITATION GRANT
MEMORANDUM OF UNDERSTANDING (MOU)
This Memorandum of Understanding (MOU) is being executed by the following
listed participating agencies (hereinafter "participating agencies")":
Broward Sheriffs Office (BSO)
City of Coral Springs
City of Dania Beach
Town of Davie
City of Deerfield Beach
City of Fort Lauderdale
City of Hallandale Beach
City of Hollywood
City of Lauderdale Lakes
City of Lauderhill
City of Margate
City of Miramar
City of North Lauderdale
City of Oakland Park
City of Pembroke Pines
City of Plantation
City of Pompano Beach
City of Sunrise
City of Tamarac
Nothing in this MOU should be construed as limiting or impeding the basic spirit of
cooperation which exists between the participating agencies, listed above.
WHEREAS, Broward County has been identified as a "disparate" County; and
WHEREAS, the participating agencies have been identified as eligible jurisdictions
able to collectively implement the objectives and goals of the Edward Byrne Justice
Assistance Grant (hereinafter "JAG"); and
WHEREAS, the participating agencies have formed a working committee and
developed a course of action to achieve the goals and objectives of the JAG Program;
and
WHEREAS, the BSO has been selected as through this MOU, to administer the
program and serve as the fiscal agent for the disbursement of all funds received for
the JAG Program.
THEREFORE, in consideration of the mutual terms, conditions, promises, and
covenants hereinafter set forth, the participating agencies agree as follows:
This MOU establishes the relationship between the parties for participation in the FY
2014 Edward Byrne Justice Assistance Grant (JAG) Local Solicitation Grant Program
(Award Number 2014-DJ-BX-0394).
Procedures
1. The Broward
Sheriffs Office (BSO) will serve as
the lead agency and
grant
administrator
for the
agencies in
Broward
County,
Florida
participating
in the
1
JAG Program. Pursuant to the JAG Program guidelines, funding for the JAG
Program will be provided to BSO.
2. The BSO shall then disperse the funds to the parties in the amounts
determined by the JAG Program. For municipalities that currently contract
with BSO for law enforcement services, the BSO shall retain the funds for use
in the appropriate BSO Districts pursuant to the contracts for law enforcement
services.
3. Each party shall be responsible for submitting its own application for their
individual JAG Program to the Broward Sheriffs Office. The Broward Sheriffs
Office, Grants Management Office will prepare the single application to include
the Program Narrative and Budget Narrative, and shall submit the application
to the Department of Justice.
The grant award to each party is as follows:
Jurisdiction Name
Formula -Based Award
Less 7.23 % Indirect Cost
Allocation
Broward Sheriff's Office
$23,764.00
$22,046.00
City of Coral Springs
$18;373.00
$17,045.00
City of Dania Beach
$15,615-00
$14,486.00
Town of Davie
$27,661.00
$25,661.00
City of Deerfield Beach
$29,230.00
$27,117.00
Ci of Fort Lauderdale
$112,973-00
$104,805.00
City of "Hallandale Beach
$24,067.00
$22;327.00
City of Holl ood
$48,059.00
$44,584.00
City of Lauderdale Lakes
$25,485-00
$23,642.00
City of Lauderhill
$44;668.00
$41,439.00
City of Mar ate
$11,085.00
$10,284.00
City of Miramar
$40;264.00
$37,353.00
City of North Lauderdale
$15,767.00
$ 14,627.00
City of Oakland Park
$24.0295.00
$22.0538.00
City of Pembroke Pines
$20,853.00
$19;345.00
City of Plantation
$21,790.00
$20,215.00
City of Pompano Beach
$75,138.00
$69)706.00
City of Sunrise
$21,182.00
$19)651.00
City of Tamarac
$13.4565.00
$12,584.00
TOTAL
$568,*511,00
$527,J08.00
Term and TerM nation
1. This MOU shall remain in effect from October 1, 2014 through September 30,
2017, and its continuation shall be subject to the availability of necessary
funding from the JAG Program.
2. A participating agency may withdraw from this agreement at any time by
providing thirty (30) days written notice of its intent to withdraw to all other
participating agencies.
3. This MOU may be terminated upon the written consent of all parties to this
MOU.
Amendments
This MOU may be modified at any time upon the written agreement of all of
the participating agencies.
Insurance and Indemnif cat Qn
1. Each party agrees to maintain its own comprehensive general liability
insurance, professional liability insurance, automobile liability insurance and
workers compensation insurance policy or maintain a self -insuring fund for
the term of the Agreement in the amounts determined by each party to
adequately insure said party's liability assumed herein, but in no event shall
such coverage be less than the amount of statutory waiver of sovereign
immunity. The participating agencies agree to provide BSO within thirty (30)
days of entering this Agreement with proof of insurance if requested.
2. Each party shall be responsible for the negligent acts or omissions of their
respective employees in accordance with Ch. 768.28, Fla. Stat. and nothing
herein shall be deemed a waiver of those protections.
Guidelines
In performing its duties, responsibilities and obligations pursuant to this
Agreement, each party agrees to adhere to the requirement standards set forth
in the Office of Justice Programs' Financial Guide, as amended and Federal
OMB Circular A-133, as applicable.
a. Each party understands that any and all records created as a result of
participating in this Program may be subject to public disclosure pursuant to
the Public Records Statute, Fla. Stat. Section 119.07 and shall be responsible
for compliance with any public records request served upon it and any
resultant award of attorney's fees for noncompliance.
3
b. Each party shall maintain its own respective records and documents
associated with MOU sufficient to demonstrate compliance with the terms of
this Agreement for a period of five (5) years from the date of execution of the
MOU and shall allow BSO access to such records upon request.
c. Each party, its employees or agents, shall allow access to its records
concerning this MOU at reasonable times to BSO, its employees, and agents.
The term "agents" shall include, but is not limited to, auditors retained or
employed by BSO. The term "reasonable" shall be construed according to the
individual party circumstances but ordinarily shall mean during normal
business hours of 8:00 am to 5:00 pm, local time, Monday through Friday.
d. Upon reasonable notice, the participating agency shall provide BSO with any
additional documentation, information, or reports as may be required by BSO.
Execution
This agreement may be executed in counterparts each of which shall be
deemed an original and all of which together shall be considered one and the
same agreement.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
0
2014 EDWARD BYRNE JUSTICE ASSISTANCE GRANT MEMORANDUM OF
UNDERSTANDING
IN WITNESS WHEREOF, the parties execute this instrument on the
date(s) shown below.
Broward County Sheriff's Office
By: Ca .6( ) '. ;A ete.P
Scott J. Israel, Sheriff
Approved as to form and legal sufficiency
subject to the execution by the parties:
By:
Ronald . Gunzburger, General Counsel
Offi of the General Counsel if
5
Date:
Date: Losn(
2014 BYRNE-JAG SPECIAL CONDITIONS
1. The recipient agrees to comply with the financial and administrative
requirements set forth in the current edition of the Office of Justice
Programs (OJP) Financial Guide,
2. The recipient acknowledges that failure to submit an acceptable Equal
Employment Opportunity Plan (if recipient is required to submit one
pursuant to 28 C.F.R. Section 42.302), that is approved by the Office
for Civil Rights, is a violation of its Certified Assurances and may
result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit
requirements of OMB Circular A-133, Audits of States, Local
Governments, and Non -Profit Organizations, and further understands
and agrees that funds may be withheld, or other related requirements
may be imposed, if outstanding audit issues (if any) from OMB Circular
A-133 audits (and any other audits of OJP grant funds) are not
satisfactorily and promptly addressed, as further described in the
current edition of the OJP Financial Guide,
4. Recipient understands and agrees that it cannot use any federal funds,
either directly or indirectly, in support of the enactment, repeal,
modification or adoption of any law, regulation or policy, at any level
of government, without the express prior written approval of OJP.
5. The recipient must promptly refer to the DOJ OIG any credible
evidence that a principal, employee, agent, contractor, sub -grantee,
subcontractor, or other person has either 1) submitted a false claim for
grant funds under the False Claims Act; or 2) committed a criminal or
civil violation of laws pertaining to fraud, conflict of interest, bribery,
gratuity, or similar misconduct involving grant funds. This condition
also applies to any sub --recipients. Potential fraud, waste, abuse, or
misconduct should be reported to the OIG by - mail:
Office of the Inspector General
U.S. Department of Justice Investigations Division
950 Pennsylvania Avenue, N.W. Room 4706
Washington, DC 20530
e-mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881 OIG website at: www.usdoi.gov/oig.
6. Recipient understands and agrees that it cannot use any federal funds,
either directly or indirectly, in support of any contract or sub -award to
either the Association of Community Organizations for Reform Now
(ACORN) or its subsidiaries, without the express prior written approval
of OJP.
7. The recipient agrees to comply with any additional requirements that
may be imposed during the grant performance period if the agency
determines that the recipient is a high -risk grantee. Cf. 28 C.F.R. parts
66, 70.
8. The recipient agrees to comply with applicable requirements regarding
registration with the System for Award Management (SAM) (or with a
successor government -wide system officially designated by OMB and
OJP). The recipient also agrees to comply with applicable restrictions
on sub -awards to first --tier sub -recipients that do not acquire and
provide a Data Universal Numbering System (DUNS) number. The
details of recipient obligations are posted on the Office of Justice --
Programs web site at http://www.ojp.goy/funding/sam.htm (Award
condition: Registration with the System for Award Management and
Universal Identifier Requirements), and are incorporated by reference
here. This special condition does not apply to an award to an individual
who received the award as a natural person (i.e., unrelated to any
business or non-profit organization that he or she may own or operate
in his or her name).
9. Pursuant to Executive Order 13513, "Federal Leadership on Reducing
Text Messaging while Driving," 74 Fed. Reg. 51225 (October 1, 2009),
the Department encourages recipients and sub recipients to adopt and
enforce policies banning employees from text messaging while driving
any vehicle during the course of performing work funded by this grant,
and to establish workplace safety policies and conduct education,
awareness, and other outreach to decrease crashes caused by
distracted drivers.
10.The recipient agrees to comply with all applicable laws, regulations,
policies, and guidance (including specific cost limits, prior approval and
reporting requirements, where applicable) governing the use of federal
funds for expenses related to conferences, meetings, trainings, and
other events, including the provision of food and/or beverages at such
events, and costs of attendance at such events. Information on
pertinent laws, regulations, policies, and guidance is available in the
OJP Financial Guide Conference Cost Chapter.
11.The recipient understands and agrees that any training or training
materials developed or delivered with funding provided under this
award must adhere to the ON Training Guiding Principles for Grantees
and Sub -grantees, available at
httD://www. oiD. usdoi . gov/funding/oi i)trainingguidingprinciples. htm.
12.The recipient agrees that if it currently has an open award of federal
funds or if it receives an award of federal funds other than this OJP
award, and those award funds have been, are being, or are to be used,
in whole or in part, for one or more of the identical cost items for
which funds are being provided under this OJP award, the recipient will
promptly notify, in writing, the grant manager for this OJP award, and,
if so requested by OJP, seek a budget -modification or change -of -
project -scope grant adjustment notice (GAN) to eliminate any
inappropriate duplication of funding.
13.The recipient understands and agrees that award funds may not be
used to discriminate against or denigrate the religious or moral beliefs
of students who participate in programs for which financial assistance _
is provided from those funds, or of the parents or legal guardians of
such students.
14.The recipient understands and agrees that - (a) No award funds may
be used to maintain or establish a computer network unless such
network blocks the viewing, downloading, and exchanging of
pornography, and (b) Nothing in subsection (a) limits the use of funds
necessary for any Federal, State, tribal, or local law enforcement
agency or any other entity carrying out criminal investigations,
prosecution, or adjudication activities.
15.The recipient agrees to comply with OJP grant monitoring guidelines,
protocols, and procedures, and to cooperate with BJA and OCFO on all
grant monitoring requests, including requests related to desk reviews,
enhanced programmatic desk reviews, and/or site visits. The recipient
agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks, including documentation related to any
sub -awards made under this award. Further, the recipient agrees to
abide by reasonable deadlines set by BJA and OCFO for providing the
requested documents. Failure to cooperate with BJA's/OCFO's grant
monitoring activities may result in sanctions affecting the recipient's
DOJ awards, including, but not limited to: withholdings and/or other
restrictions on the recipient's access to grant funds; referral to the
Office of the Inspector General for audit review; designation of the
recipient as a DOJ High Risk grantee; or termination of an award(s).
16.The recipient agrees to comply with applicable requirements to report
first -tier sub -awards of $25,000 or more and, in certain
circumstances, to report the names and total compensation of the five
most highly compensated executives of the recipient and first -tier
sub -recipients of award funds. Such data will be submitted to the
FFATA Sub -award Reporting System WSRS). The details of recipient
obligations, which derive from the Federal Funding Accountability and
Transparency Act of 2006 (FFATA), are posted on the Office of
Justice Programs web site at http://www.ojp.gov/funding/ffata.htm
(Award condition: Reporting Sub -awards and Executive
Compensation), and are incorporated by reference here. This
condition, and its reporting requirement, does not apply to grant
awards made to an individual who received the award as a natural
person (i.e., unrelated to any business or non-profit organization that
he or she may own or operate in his or her name) .
17.The recipient agrees that all income generated as a direct result of
this award shall be deemed program income. All program income
earned must be accounted for and used for the purposes of funds
provided under this award, including such use being consistent with
the conditions of the award, the effective edition of the OJP Financial
Guide and, as applicable, either (1) 28 C.F.R. Part 66 or (2) 28 C.F.R
Part 70 and 2 C.F.R. Part 215 (OMB Circular A--110). Further, the use
of program income must be reported on the quarterly Federal Financial
Report, SF 425.
18.To avoid duplicating existing networks or IT systems in any initiatives
funded by BJA for law enforcement information sharing systems which
involve interstate connectivity between jurisdictions, such systems
shall employ, to the extent possible, existing networks as the
communication backbone to achieve interstate connectivity, unless the
grantee can demonstrate to the satisfaction of BJA that this
requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
19.In order to promote information sharing and enable interoperability
among disparate systems across the justice and public safety
community, OJP requires the grantee to comply with DOYs Global
Justice Information Sharing Initiative (DOYs Global) guidelines and
recommendations for this particular grant. Grantee shall conform to the
Global Standards Package (GSP) and all constituent elements, where
applicable, as described at: http://www.it.oip.gov/gsp_grantcondition.
Grantee shall document planned approaches to information sharing and
describe compliance to the GSP and appropriate privacy policy that
protects shared information, or provide detailed justification for why
an alternative approach is recommended.
20.The recipient is required to establish a trust fund account. (The trust
fund may or may not be an interest -bearing account.) The fund,
including any interest, may not be used to pay debts or expenses
incurred by other activities beyond the scope of the Edward Byrne
Memorial Justice Assistance Grant Program (JAG). The recipient also
agrees to obligate the grant funds in the trust fund (including any
interest earned) during the period of the grant and expend within
90days thereafter. Any unobligated or unexpended funds, including
interest earned, must be returned to the office of Justice Programs at
the time of closeout.
21.The grantee agrees to assist BJA in complying with the National
Environmental Policy Act (NEPA), the National Historic Preservation
Act, and other related federal environmental impact analyses
requirements in the use of these grant funds, either directly by the
grantee or by a sub -grantee. Accordingly, the grantee agrees to first
determine if any of the following activities will be funded by the grant,
prior to obligating funds for any of these purposes. If it is determined
that any of the following activities will be funded by the grant, the
grantee agrees to contact BJA.
The grantee understands that this special condition applies to its
following new activities whether or not they are being specifically
funded with these grant funds. That is, as long as the activity is being
conducted by the grantee, a sub -grantee, or any third party and the
activity needs to be undertaken in order to use these grant funds, this
special condition must first be met. The activities covered by this
special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an
environmentally or historically sensitive area, including properties
located within a 100-year flood plain, a wetland, or habitat for
endangered species, or a property listed on or eligible for listing on the
National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that
will either (a) result in a change in its basic prior use or (b)
significantly change its size;
d. Implementation of a new program involving the use of chemicals
other than chemicals that are (a) purchased as an incidental
component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine
laboratory operations, including the identification, seizure, or closure of
clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may
require the preparation of an Environmental Assessment and/or an
Environmental Impact Statement, as directed by BJA. The grantee further
understands and agrees to the requirements for implementation of a
Mitigation Plan, as detailed at
http://www.ojp.usdoi.gov/BJA/resource/nepa.html, for programs relating to
methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or
Activities: For any of the grantee's or its sub --grantees' existing programs
or activities that will be funded by these grant funds, the grantee, upon
specific request from BJA, agrees to cooperate with BJA in any
preparation by BJA of a national or program environmental assessment of
that funded program or activity.
22.JAG funds may be used to purchase vests for an agency, but they may
not be used as the 50% match for purposes of the Bulletproof Vest
Partnership (BVP) program.
23.The recipient agrees to submit a signed certification that that all law
enforcement agencies receiving vests purchased with JAG funds have
a written "mandatory wear" policy in effect. Fiscal agents and state
agencies must keep signed certifications on file for any sub -recipients
planning to utilize JAG funds for ballistic -resistant and stab -resistant
body armor purchases. This policy must be in place for at least all
uniformed officers before any JAG funding can be used by the agency
for body armor. There are no requirements regarding the nature of the
policy other than it being a mandatory wear policy for all uniformed
officers while on duty.
24.Ballistic -resistant and stab -resistant body armor purchased with JAG
funds may be purchased at any threat level, make or model, from any
distributor or manufacturer, as long as the vests have been tested and
found to comply with applicable National Institute of Justice ballistic or
stab standards and are listed on the NIJ Compliant Body Armor Model
List (http://nij.gov). In addition, ballistic -resistant and stab -resistant
body armor purchased must be American made. The latest NIJ
standard
http://www.
information can
iiJ7,0v/t0picsltechnotojP,rv)
be found here
ody-armor/safetvinitiative.htm.
25.The recipient agrees that any information technology system funded or
supported by OJP funds will comply with 28 C.F.R. Part 23, Criminal
Intelligence Systems Operating Policies, if OJP determines this
regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to
be applicable, OJP may, at its discretion, perform audits of the system,
as per the regulation. Should any violation of 28 C.F.R. Part 23 occur,
the recipient may be fined as per 42 U.S.C. 3789g(c)-(d). Recipient
may not satisfy such a fine with federal funds.
26.The recipient agrees to ensure that the State Information Technology
Point of Contact receives written notification regarding any information
technology project funded by this grant during the obligation and
expenditure period. This is to facilitate communication among local and
state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the
recipient agrees to maintain an administrative file documenting the
meeting of this requirement. For a list of State Information Technology
Points
http:/1
of Contact, go to
www.it.oio.�ov/default.asox?area=policyAndPractice&i
27.The grantee agrees to comply with the applicable requirements of 28
C.F.R. Part 38, the Department of Justice regulation governing "Equal
Treatment for Faith Based Organizations" (the "Equal Treatment
Regulation"). The Equal Treatment Regulation provides in part that
Department of Justice grant awards of direct funding may not be used
to fund any inherently religious activities, such as worship, religious
instruction, or pros elytization. Recipients of direct grants may still
engage in inherently religious activities, but such activities must be
separate in time or place from the Department of Justice funded
program, and participation in such activities by individuals receiving
services from the grantee or a sub -grantee must be voluntary. The
Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice
are not permitted to discriminate in the provision of services on the
basis of a beneficiary's religion. Notwithstanding any other special
condition of this award, faith -based organizations may, in some
circumstances, consider religion as a basis for employment. See
httD://www.oiiD.jzov/about/ocr/equal-fbo.htm.
28.The recipient acknowledges that all programs funded through sub --
awards, whether at the state or local levels, must conform to the grant
program requirements as stated in BJA program guidance.
29.Grantee agrees to comply with the requirements of 28 C.F.R. Part 46
and all Office of Justice Programs policies and procedures regarding
the protection of human research subjects, including obtainment of
Institutional Review Board approval, if appropriate, and subject
informed consent.
30.Grantee agrees to comply with all confidentiality requirements of 42
U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to
collection, use, and revelation of data or information. Grantee further
agrees, as a condition of grant approval, to submit a Privacy Certificate
that is in accord with requirements of 28 C.F.R. Part 22 and, in
particular, section 22.23.
31.The recipient agrees to monitor sub -awards under this JAG award in
accordance with all applicable statutes, regulations, OMB circulars, and
guidelines, including the OJP Financial Guide, and to include the
applicable conditions of this award in any sub -award. The recipient is
responsible for oversight of sub -recipient spending and monitoring of
specific outcomes and benefits attributable to use of JAG funds by
sub -recipients. The recipient agrees to submit, upon request,
documentation of its policies and procedures for monitoring of sub -
awards under this award.
32.The recipient agrees that funds received under this award will not be
used to supplant State or local funds, but will be used to increase the
amounts of such funds that would, in the absence of Federal funds, be
made available for law enforcement activities.
33.Award recipients must submit quarterly a Federal Financial Report
(SF-425) and annual performance reports through GMS
(https://grants.ojp.usdoi.gov). Consistent with the Department's
responsibilities under the Government Performance and Results Act
(GPRA), P.L. 103-62, applicants who receive funding under this
solicitation must provide data that measure the results of their work.
Therefore, quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool (PMT) website
(www. bi ap erformance tools. org). For more detailed information on
reporting and other JAG requirements, refer to the JAG reporting
requirements webpage. Failure to submit required JAG reports by
established deadlines may result in the freezing of grant funds and
future High Risk designation.
34.Award recipients must verify Point of Contac t(POC), Financial Point of
Contact (FPOC), and Authorized Representative contact information in
GMS, including telephone number and e-mail address. If any
information is incorrect or has changed, a Grant Adjustment Notice
(GAN) must be submitted via the Grants Management System (GMS) to
document changes.
35.The grantee agrees that within 120 days of award acceptance, each
current member of a law enforcement task force funded with these
funds who is a task force commander, agency executive, task force
officer, or other task force member of equivalent rank, will complete
required online Unternet- based) task force training. Additionally, all
future task force members are required to complete this training once
during the life of this award, or once every four years if multiple
awards include this requirement. The training is provided free of
charge online through BJA's Center for Task Force Integrity and
Leadership (www.-
ctfli.org). This training addresses task force
effectiveness as well as other key issues including privacy and civil
liberties/rights, task force performance measurement, personnel
selection, and task force oversight and accountability. When BJA
funding supports a task force, a task force personnel roster should be
compiled and maintained, along with course completion certificates, by
the grant recipient. Additional information is available regarding this
required training and access methods via BJA's web site and the
Center for Task Force Integrity and Leadership (www.ctfli.org).
36.No JAG funds may be expended on the purchase of unmanned aircraft,
unmanned aircraft systems or unmanned aerial vehicles
(UA/UAS/UAV), unless the BJA Director certifies that extraordinary
and exigent circumstances exist, making them essential to the
maintenance of public safety and good order. Any state or local
jurisdiction receiving BJA approval to utilize JAG funds for this type of
purchase must certify to DOJ that it received Federal Aviation
Administration (FAA) approval to operate a UA/UAS/UAV and that it is
legal to operate a UA/UAS/UAV in the proposed jurisdiction or
geographic area. The recipient must submit a statement on the goals
and objectives for the use of a UA/UAS/UAV, the anticipated specific
uses, and policy regarding privacy considerations. BJA may require
additional reporting requirements that will be stipulated post award.
37.BJA strongly encourages the recipient to submit annual (or more
frequent) JAG success stories. To submit a success story, sign in to
your My BJA account at https://www.bia.gov/Login.aspx to access the
Success Story Submission form. if you do not yet have a My BJA
account, please register at https://www.bia.gov/profile.aspx. Once you
register, one of the available areas on your My BJA page will be "My
Success Stories". Within this box, you will see an option to add a
Success Story. Once reviewed and approved by BJA, all success
stories will appear on the new BJA Success Story web page at
https://www.bia.gov/SuccessStoryList.aspx.
38-With respect to this award, federal funds may not be used to pay cash
compensation (salary plus bonuses) to any employee of the award
recipient at a rate that exceeds 110% of the maximum annual salary
payable to a member of the federal government's Senior Executive
Service (SES) at an agency with a Certified SES Performance
.Appraisal System for that year. (An award recipient may compensate
an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may
be waived on an individual basis at the discretion of the OJP official
indicated in the program announcement under which this award is
made.
39..Recipient may not expend or drawdown funds until the Bureau of
Justice Assistance, Office of Justice Programs has received and
approved the signed Memorandum of Understanding (MOU) between
the disparate jurisdictions and has issued a Grant Adjustment Notice
(GAN) releasing this special condition.
2014 EDWARD BYRNE JUSTICE ASSISTANCE GRANT MEMORANDUM OF
UNDERSTANDING
IN WITNESS WHEREOF, the parties execute this instrument on the
date(s) shown below.
CITY OF TAMARAC
W
A V ar
Approved as to form and legal sufficiency
subject to the execution by the parties:
By:
CITY ATTORNEY
#1-7 /) q...
Date:
Date: gl%.-7 />4