HomeMy WebLinkAboutCity of Tamarac Resolution R-2014-060Temp. Reso. # 12503
June 4, 2014
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2014-60
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA APPROVING THE PURCHASE OF
DIESEL FUEL AND GASOLINE FROM MACMILLAN OIL
COMPANY OF FLORIDA, INC. UTILIZING CORAL SPRINGS
RFP NUMBER 14-A-035 ON BEHALF OF THE SOUTHEAST
FLORIDA GOVERNMENT PURCHASING COOPERATIVE;
AUTHORIZING PURCHASE OF DIESEL FUEL AND
GASOLINE IN THE QUANTITIES NEEDED BASED ON THE
OPIS FUEL INDEX COST AT THE TIME OF DELIVERY;
AUTHORIZING BUDGET AMENDMENTS FOR PROPER
ACCOUNTING PURPOSES; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, gasoline and diesel fuels are necessary in order to operate the City
fleet; and
WHEREAS, The Tamarac Procurement Code, §6-1,48(d), allows the Purchasing
and Contracts Manager the authority to join with other units in cooperative purchasing
when the best interest of the City would be served; and
WHEREAS, the City of Coral Springs issued RFP # 14-A-035, on behalf of the
Southeast Florida Governmental Purchasing Cooperative, (Co-op), incorporated herein by
reference and on file in the office of the City Clerk; and
WHEREAS, on May 21, 2014, Coral Springs awarded RFP # 14-A-035 to MacMillan
Oil Co. of Florida, Inc. for the purchase of diesel fuel and gasoline, a copy of the MacMillan
proposal and the Agenda Award memo are attached hereto as Exhibit 1 and Exhibit 2,
respectively; and
4
Temp. Reso. # 12503
June 4, 2014
Page 2
WHEREAS, MacMillan Oil Co. of Florida, Inc. has agreed to honor the terms and
conditions of the Agreement between the Southeast Florida Governmental Purchasing
Cooperative and MacMillan Oil Co. of Florida, Inc., a copy of the executed Memorandum of
Understanding is hereto attached as Exhibit 3; and
WHEREAS, the City of Tamarac is a
Governmental Purchasing Cooperative; and
member of the Southeast Florida
WHEREAS, funds are available for the purchase of diesel fuel and gasoline; and
WHEREAS, it is the recommendation of the Director of Public Services, the Director
of Financial Services, and the Purchasing and Contracts Manager that the Coral Springs
Co-op RFP # 14-A-035 be utilized for the purchase of diesel fuel and gasoline; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the citizens and residents of the City of Tamarac to purchase diesel fuel
utilizing this Coral Springs Cooperative Purchasing Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, THAT:
SECTION L
The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof, and all exhibits referenced and attached hereto are incorporated
herein and made a specific part of this resolution.
SECTION 2:
Temp. Reso. # 12503
June 4, 2014
Page 3
The appropriate City Officials are hereby authorized to purchase
diesel fuel and gasoline from MacMillan Oil Co. of Florida, Inc. under Coral Springs Co-op
RFP # 14-A-035, incorporated herein by reference and on file in the office of the City Clerk.
SECTION I
The purchase of diesel fuel and gasoline utilizing the Coral
Springs Co-op RFP # 14-A-035 is hereby authorized in quantities needed based on the
OPIS Fuel Index at the time of delivery.
SECTION 4:
That the appropriate City Officials are hereby authorized to
extend or renew the Agreement with MacMillan Oil Co. of Florida, Inc. for the purchase of
diesel fuel and gasoline utilizing the Coral Springs Co-op RFP #14-A-035 commensurate
with the renewal or extension of the Agreement by the City of Coral Springs on behalf of
the Southeast Florida Governmental Purchasing Cooperative.
SECTION 5:
Budget amendments required for this purchase for proper
accounting purposes are hereby approved.
SECTION 6:
All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION T.
If any provision of this Resolution or the application thereof to
any person or circumstance is held invalid, such invalidity shall not affect other provisions
or applications, and to this end the provisions of this Resolution are declared to be
severable.
SECTION 8:
passage and adoption.
Temp. Reso. # 12503
June 4, 2014
Page 4
This Resolution shall become effective immediately upon its
PASSED, ADOPTED AND APPROVED thisday of ,
ATTEST:
CIA
PATRICIA TEUF
CITY CLERK
ICMC
HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM
�SAMUEL S. GOR
CITY ATTORNEY
EN
2014.
RRY bRESSLER
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR DRESSLER e
DIST 1: COMM. BUSHNEL
DIST 2: VICE MAYOR GOM�
DIST 3: COMM. GLASSER
DIST 4: COMM. PLACKO
TR 12503 - Exhibit 1
(MacMillan Proposal)
MACMILLA.N OIL COMPANY OF FLOC I. INC.
2 EAST` 1. ." AVENUE, -11A E. :H, FL 01 -3 0
-,691— 814 ExtF'ax
305- 3- 8$0
May 6,2014
City ct"'Coral Springy
Purchasing Administrator
ft half
5 1 West Sample Road
Coral Springs, FL 330
.E: RFP No - 14-A-035 UNLEADED GASOLINE & DIESEL FUEL FOR SOUTHEAST
FL:ORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP
Dear fir... Salomone,
Pursuant to you letter of May 5, . 4, we have reviewed the proposal submi4ted to the
Co -Op for the aforementioned RF* for the purpose of p rose y di th Co -Op with the best
ad: n offer, Please find our Feuded proposal listed below.
ORIGINAL PROPOSAL
Tank wagon
Transport Delivery
eliv `
di `er+enti�a
differential
Proposed
Proposed
N1 0
0
Utem No
Descri tiOnper
pergal-Ion
1
87 Octane
0.0 80
0.0290
Diesel Fuel #2 ultra Lc
Sulfur
0.01
$ 0.0
MODIFIED PROPOSAL
Tarok Wagon
Transport Delivery
Delivery
differential
dl 'erential
Proposed
Proposed
N10
N` 0
Item No
Descri tion
pergaflon
_per allon
1
87 Octane
:0 0030
0.0290
Diesel Fuel #2 ultra Low
_
-
0. iM
TR 12503 - Exhibit 1
(MacMillan Proposal)
The modified proposal, when compared to Miami Dade County" s ITQ 04-2014 is as
follows using the OPTS as of 05/05/2014
Gasoline Transport 15 day terms
Miami Dade County (OPIS Rack Avg) $2.8423 - $0,0203 = $2.8220
BrowardCo-Op (OPIS Unbrand Avg) $2.8153 - $0.0030 = $2.8150
On Road UL ITiesel Transport 15 day terms
Miami Dade County (OPIS Rack Avg) $11256 - $0.0300 = $3.0956
Broward Co -Op (OPTS Llnbrand Avg) $3.10 6 .. $0.0000 = $3.1056
The modified proposed differential should save the Co -Op approximately $218 000.00
per year.
The difference m* the slightly higher price of the diesel is offset by the lower price of. the
gasoline and the lower tank wagon differentials for both gasoline and diesel that. would be
charged to the Co -Op versus what would be charged to Miami Dade County.
e hope that these proposed changes would be acceptable to the Co-O.p, Please do not
hesitate to contact us if any additional clarification is needed.
Regards,
MACMILLAN OIL, COMPANY OF FLORIDA INC
Arnancio A lonso
President
2
TR 12543 - Exhibit 1
(MacMillan Proposal)
i 5-raCs21455 ,x
Account #136804
To align the following
data,
change the font size to 9
in CourierNew,
MIAMI, L
2 014 •-- -
5 10:
0* EDT
CONTRACT BENCHMARK FILE**
**O,P
S' CROSS CLEAR PRICES
9.0 RVP
Terms
L,ol
Move Mi d Move
Pre
Move
move
Date
Time
Marathon b 1-10
-
33.E x 92
+ 2 .12
5/02
8 : 0
marathon U N --10
3 3 2 s 5 5
+ 2.10
05102
18 00
Valero b l-
�.. ... ...�
337» 1
+ 2.00
05/02
1 :0o
a1 e ro U N -1.0-
3 3 2 4 5
2.65
05/02
18 : 0
Low RACK
--#
45
HIGH■ �,�7�'�L.
drw. aw .wrr .r.
.""".""`' aw.'�'.'.
�! .�.
RACK
�. _ _
�.
334.76
oPI S GULF COAST SPOT MEAN-
052
FOS COLONIAL.
2 7 5.200
OPTS GULF WATERBORNE DELIVERED SPOT SR
FOB MIAMI
297.06
R:D LOW RACK
336 * 92
RD HIGH RACE
.. � .�_
� ... - ...
337.10
BRD RACK AVG
337.01
UBD LOW RACK
3 32.4 5
UBD HIGH RACE
332 d 55
D RACK AVM
�. �.
332.50
CONT V -05/ 5
334.7
CONT LOW-05/05
332.45
CONT s iIG S - 0 5 / M
.,.r. ..w ...... sea
337.10 .
MIAMI, FL
:���: r.Aw R 7� W EDT
-*O�'IS
CONTRACT ECHARK�.�'�"
**OPIS CROSS C130ETHANOL.(10) PRICES"
7,8 RvP
Terms
Uit1
move Mx Move
Pre
Move
Move
Date
Tio me
Seel u N-10
277.85
+ 1.40 289. 85 + 1.40
313.85
+ 1.40
05/02
18 n 00
1*t 0 b 1-10
28
0 298.65 + 2.40
323.75
+ 2.40
05/02
18.0
shell
b �.10
287.14
+ 2.42 299 x 26 + 2.42
324.52
+ 2.43
5/02
1.8 : o0
XOM b 1-10
287.65
+ 1.20 299.95 + 1.20
3.26 s 1.5
+ 1.20
5/02
19 f: Qo
FlntHl sRs, u N-10
288.80
+ 3.25 300,80 + 3.25
333 , 8
+ 3.25
5/02
18 , o0
C1 t o U 1-1,~
288«8.5
+ .00 304.05 + .00
334.35
+ � 0
05/02
18.00
C1 o
. a 1-1 •
291- 47
+ 2. 0 298.44 + 4.22
344 , 50
+ 7.15
05/03
00:01
LOW RACE,
277.85
289.85
.313.85
HIGH RACK
291.47
304.05
344r So
RACK AVG
286 A7
298 k 71._
328.70
OPTS GULF WATERSORNE DELIVERED SPOT RI
FOB MIAMI286.65
BRD LOW RACK
286-30
298.65
323.75
BRA HIGH RACK
287,65
299.95
326.15
BRD RACK
28'7a 3
299.29
UBD LOW RACK
277r85
289.85
313.85
UBD HIGH RACK
291..47
304.05
344.50
UBD RACK AG
28. 74
298.29
331.63
CONT AVG-•05 f o5
286.87
298.71
328.70
CONT LOW-05/05
277.85
289.85
313.85
CONT HIGH-5/05
291047
304.05
344.50
M Aml , FL
2014-05 -05 10 � o0
R o8 EDP'"
"'OPTS
CONTRACT BENCHMARK PILE**
OPTS CROSS C oR ETHANOL (10%) PRICES."
9.0 R P
Move
Terms
n 1
Move Mid Move
Pre
Move.
Date
Time
Shell u N-103
277 x 85
+ 1..40 289.85" + 1.40
31.3. 85
+ 1..R 40
05/02
18- O
i iag e
TR 12503 - Exhibit 1
(MacMillan Proposal)
Val a ro
u
ElntNlSR5
u
Marathon
u
Global
u
colonial
u
TransMont
u
BP
b
Sunoco,
b
Valero ero
b
Ci tgo
b
Marathon
b
Chevron
b
Texaco
b
MPC2
b
shell
b
XKK
b
Ci tgo
U
LOW RACK
FOB MIAMI
SRO LOW RACK
BRD HIGH RACK
8RD RACK AVG
UBD LOW RACK
op s-racks20140505.txt
N-10
277.95
-
.50
293.95
-
.50
316.95
-
N-10
278.80
+
3.25
290.80
+
3.25
323.80
+
N-10
279.70
+
2.10
298.03
+
2.1.0
334.70
+
1-W10
281.67
+
1.42
293.79
+
1.42
318.03
+
N-10
283.55
+
1.40
--_
-- _-
315.95
+
N-10
.283.88
+
1.83
296.80
+
3.06
320.78
+
1-10
.284.02
+
2.34
296.97
+
2.34
322.42
+
1.-10
285.37
+
.90
297.37
+
.90
323.06
+
1-10
285.80
+
2.50
298.30
+
2.50
324-80
+
1.-10
286.30
+
2.40
298.65
+
2.40
323.75
+
1-10
286.52
+
2.1.3
299..06
+
2.12
324.14
+
1t45C
287.00
+
2.50
299.50
+
2.50
325.00
+
lt45C
287.00
+
2.50
299.50
+
2.50
325..00
+
1-10
28702
+
2.32
299.73
+
2.33
325.15
1-10
287.14
+
2.42
299.26
+
2.42
324.52
+
1-1.0
287.65
+
1.20
299.95
+
1..20
326.1.5
+
1--10
288.85
+
2.50
304.05
+
2.50
334.35
+
277.85
289.85
313.85
304.05
-334. 70
;;28;4.'w-223
297.39
323.47
Lr
RED SPOT (StI)
286.65
284.02
296.97
322.42
287.65
299 r 95
326.15
286.38
298.83
324.40
277.85
'
289.85
31.3.85
304.05
334.70
UBD RACK AVG 281.53 295.32 322.30
29T297-39 323.47
CONT LOIN-05/'05 277.85 289.85 31.3.85
CONT HIGH-05/05 288.85 304.05 334.70
MIAM1, FL
LOW RETAIL
AVG RETAIL
LOW RETAIL
AVG RETAIL
MIAMI , FL
EX -TAX
EX --TAX
Terms
TransMont u N-10
LOW RACK
HIGH RACK
RACK AVG
UBD LOW RACK
UBD HIGH RACK
UBD RACK AVG
CONT AVG-05/05
coMT pow-05/05
CONT HIGH-05/05
MIAMI , FL
359-90
376.03
304.81
320.94
* *O PI S CONTRACT BENCHMARK FILE**
**OP1S GROSS E--85 PRICES"
Move
s move Date Time
254.29 - 8.1.5 05/02 18:00
Terms
marathon u -10
LOW RACK
HIGH RACK
RACK AVG
254.29
254.29
254.29
254.29
2,54.29
254.29
254.29
254.29
254.29
**OP1S CONTRACT BENCHMARK FILE**
*OPTS GROSS E-80 PRICES"
Moue
Move Date Time
226.90 - 5.20 05/02 1.8 00
226.90
226.90
.226.90
Page 2
.50
05/02
18:00
3.25
05/02
18:00
2.10
05102
18:00
1.41
05/02
18:00
2.05
05/02
18.00
5.33
05/02
18:00
2.34
05/02
1.8:00
.90
05/02
18.00
2.50
05/02
18:00
2.40
05/02
.18:00
2.12
05/02
1.8 00
2.50
05/02
18:00
2.50
05/02
18:00
2.32
05102
18:00
2.4.3
05/02
18:00
1.20
_05/02
19.00
2.50
05/02
18:00
2014-05-05 10:00:08 EDT
201.4-05-05 1.0:0008 EDT
TR 12503 - Exhibit 1
(MacMillan Proposal)
0►�?�i 5....,..ra:ck52Q�..4Q�3Q5 . t�Ct
UBD LOW RACK
226.90
UBD HIGH RACK
226.90
UBD RACK AVG
226.90
CONT AVG-05/05
226.90
CONT L OW - 05/ '0 5
226.90
CANT HIGH-05/05
226.90
MIAMI , FL
2014-0� --05 �.�
�(} �� CDT
**OPIS
CONTRACT BENCHMARK PILE��'
***PIS
GROSS ULTRA LOW SULFUR DISTILLATE PRICES"
Terms
Shell u -10
No » 2
305,14
Move NO.1 Movie Pre
+ 1.49
Move
Move Date
Time
FlntHI sRs u N-10
306.55
+ 1.25
05102
05/02
18:00
18:00
colonial u N-10
307.40
+ 1.35 05102
18:00
shell b 1-10
308.22
+ 1.50
05/02
18 : 00
Global u 1-10
308.93
+ 1.51
05/02
18.00
Valero a N-10
310.00
.40
05/02
1.8:00
TransMont u Nr10
310.64
+ 1.70 05/02
18:00
BP b 1_10
310.95
+ 1..07 -- -- _. �- _. _�
�.�. �.� 05102
18 00
chevron b 1t45c
313.1.0
+ 1.30
05/02
18 * 00
Texaco b 1t45c
313.10
+ 1.30
05/02
18:04
va l e r o b 1 �-10
313 . b 5
+ 1.75 - - - - .� - _ � �. _ �. _
�. �. �. �. 05/02
18 : 00
marathon u N-10
-31.3.90
+ .25 - ...� __ �. �.
.-�. -� Q5r02
18 : Q0
X0M b 1 _ 10
314.17
+ 1.. 02 - - - �- �- - -
�- - --- 05/02
3.9 : 00
coastal b 1.�10
314.30
_ �,.09 �-- -- _.� _.�.
� �.� 05/02
18 - Ott
Sunoco b 1-10
314.30
- 1.09
05102
18.00
marathon b 1-10
31.7.93
+ .25
05102
18 : 00
C7tgo b 1--10
321.90
+ 1.30
05/02
1.8.00
Cl tgo a 1-10
321.90
+ 1.30
05/02
18 t 00
LOW RACK
305.14
g� RACK
. TRACK AVG
31.2.5 6
-.... -
S GULP C SP
.� 0502
EDB COLONIAL
290.555
}PIS GULF WATERBORNE DELIVERED SPOT (SRI)
FOB MIAMI
297.49
BRD LOW RACK
308.22
BRD HIGH RACK
321.93
BRD RACK AVG
31.4.16
UBD LOW RACK
305.14
UBD
.�
AVG-05/05
TA.2.5 6
CONT LOW-05/05
305..14
CONT HIGH-05/05
321.90
-- -
M1AMI , FL
201.4-� 5 - 05 10 : 0� : 08 EDT
**OPS
CONTRACT BENCHMARK. FILE**
**OP1S GROSS ULTRA
LOW SULFUR RED DYE DISTILLATE
PRICES*
Move
Terms
NO-2
Move No.1. Move Pre
Move Date
Time
shell u N-1.0
305.04
+ 1.49
05/02
18:00
El ntHl sRs u N--10
307.30
+ 1.25
05/€32
18: OCR
Colonial u N-10
307 90
+ 1..35
05/02
1.8:00
Global u 1-10
309.43
+ 1..50
05/02
18:00
valero u Nr-10
31.0-40
- 40
05f02
1.8_:00
Transmont a N--10
31.1.14
+ 1.10
05/02
18:00
ESP b 1-1.0
31.1. 45
+ 1.07
05/02
18 00
chevron b 1.t45c
31.3.00
+ 1.30
05/02
18400
Texaco b 1t45'c
313.00
+ 1* 30
05/02
1.8 00
Marathon u Nw-10
314.40
+ * 25
05/02
18 00
coastal b 1-30
314.80
- 1.09
05/02
18 OQ
Page 3
TR 12503 - Exhibit 1
(MacMillan Proposal)
oPi s_rac s 014g5o5 . tx
Sunoco 1- 1.
314.80
-- . . �. � � w » � w � .� � w
� _ � � 05/02 1 Q0
marathon b 1-10
318.43
+ .25
05/0 18 0
Clo tgo b 1-1
3 e 30
+ 1.30
.
05/02 18 00
Ci tgo a 1- 10
322.30
+ 1.30
05/0 18.00
LOW RACK.
305 64
NIGH RACK.
3 .2.3
w w
.
RACK AVG
313.17
.
D 1S GULF WATERBORNE DELIVERED SPOT ( RI)
FOB MIAMI
297.84
BRD LOW RACK
311.45
BRD NIGH RACK
3 2 « 30
BRA RACK AVG
315 « 5
UBD LOW RACE.
305.64
UBD HIGHRACK
32.E - 3
RACK AVG
311.06
/"B /�'+�r�cf
CONT F. V G w, / #./
313.17
ner ..w •e..,' +w.. w.r
CONT ! i 14i R 6 ..... 0 "ti ! i 5
2 k 3 0
MIAMI, J"'LI , FL
1w �� - 0 5 �t 0 0 8
�g }+�+�
i� �� O:i .L S
�I�+ � j �w y+y �+ � s
'h..-�s 'R TRA'Mr T Iw/ Tres C # 3 MAK 'F.I
�10 &A ♦ irr.DT
** PIGROSS NO. 2 DISTILLATE PRICES**
= 0. Fee
N ELF . 2 N V M 2
M..
Move
Terms
marathon U N-10
LB
Move L.5 RIB Move HS
314.05 +
Move Date Ti me
marathon 1w1
--� .. �
.25 ww rw�
�.� _.� 318.€ 8 + .2 .�� �w
�� �_ ����� �� #�o
_� _� 05/0 .00
LOW RACK
"" -� �-
314.05 _ _ .
HIGH RACK
_ w
3.18.08
RACK AVG
�. � � rw
316.07
OPIS GULF WATERBORNE DELIVERED POT (RI)
FOB MIAMI
289x 6 .
BRA► LOW RACK
318.08 _»
BRD HIGH RACK
318.08.-
BRD RACK AVG
_ -
318.08
USD LOW RACK
_w
3 .4 . g5
USD HIGH RACK
31.4.05
UBD RACK AVG
3%4.05-
CONT AVG-05/05
316.07 -
CONT Lo _ Q 5 /0 5
314.05
CONTHIGH--05/05
318.08
MIAMI, EL
014-05w0.5 10: g0. 08 EDT
**GPIS
CONTRACT BENCHMARK FILE"
** PIS GROSS WHOLESALE
B6 MALT BIODIE EL PRICES"
ULS
move
Terms
Nor 2
Date Time
TransMont U N-10 317.15 05/02 18 . Q0
LOW RACK
317.15
HIGH RACK
317.1.5
AVG
317.15
CRACK
UBD LOW RACK
317.15
UBD HIGH RACK.
317.15
UBD AVG
3.1.7.15
".RACK
CONT by G-0.5/05
317.15
CONT LOW-05/05
317.15
CONT HIGH-05/05
317.15
MIAMI, FL
ea1.4 - 0 5 ""(� 5 100-00:08 EDT
�+-��PI�
`"
R.ACT BENCHMARK FILE**
CONTRACT
** P S
GROSS WHOLESALE B 0 MUL.T BIDDIESEL PRICES"
ULS
Move
Terms
N0.2 .
Date Time
Tran��+y. j��ryy sryi ,y{e,. {''�j
Page 4
TR 12503 - Exhibit 1
(MacMillan Proposal)
LOW
RACK
HIGH
RACK
RACK
AG
U13D
LOW RA Cr%
UB'D
HIGH RACK
UBD
RACK AVG
CONT
AVG-05/05'
CONT
LOW-05 OS
COT
HIGH-05/05
MIAMI , FL.
317AS
317.15
317.15
317,15
317 � 15
317.15
317.15
317-.15
3,17 .15
opi s—racks20140505. txt
**OPIS CONTRACT BENCHMARK FILE** 2014-05-05 10:00-k08 EDT
VrJ--')
"KU-')1Z> WNULt.*>ALE UJ-') MALT BIL ODIESEL 'RICE.S**
ULS Move.
Terms
No.2 Da Time
TransMont U N-10
317.16 05102 18:L00
LOW RACK
317.16
HIGH RACK
317,16
RACK A
317.16
UBD LOW RACK
317.16
UBD HIGH RACK
317-16
UBD RACK AVG
317.16
CONT AVG-05/05
317.1 6
CO
.ONE LOW-05/05
317.16
CONT HIGH-05/05
317.16
MIAMI , FL **no-rc 2014-05-05
"OPIS
%-NTRACTDCMCHMAKK I-ILt
GROSS WHOLESALE 820 MULT BIODlESEL PRICES"
UPS Move
Term.s
N0.2 Date
Time
TransMont u. N-10
317.16 05/02
18:00
LOW RACK
317:.16
HIGH RACK
317-1.6
RACK AVG
317.16
UBD LOW RACK
317..16
UBD HIGRRACK
317.16
UBD RACK AVG
317.16
CONT AVG-:05/05
317.16
CENT I LOW-05/05
317.16
CONT HIGH-05/05
317.16
copyright, Oil Price Information
service
10: 00 'a 08 EDT
TR 12503 - Exhibit 1
(MacMillan Proposal)
M :C.MI'L N OIL COMPANY FLORIDA, , Ca
� 05-69 1-7814 Ext. Fax -1880
April 4..2014
City of coral Springs
The Office.of the Purchasing Administrator
City dial
9551 West Sample Road
Coral Springs, Florida 33065
FP i o,14- -o . - unleaded Gas aline Diesel Duel for Southeast norida Governmental
Purchasing Cooperative Group
Dear Mr. Salomone,
We are pleased to be participating in RFP No 14- � !i, for the SUPPIV of fuel to the Purchasin
Coop. Our contact information IS.,
Macmillan Oil Company of Florida inc
2955 East lith Avenue, Hialeah, Florida 1
Contact persona William Putnam
Er alt lliam@rnatmillanoil,com
We sltea t r r�niacmillar nil.corn
Phone (30691-7814
Fax o693-1-980
Macmillan oil Company has been distributingfuel Southern Florida since 1951,. Our office and.
bulk plant faCriliftles are in Hialeah, Florida. Daily, we load fuel at Port Everglades Port ofTampa,
.
and the Taft terminal outside of Orlando. We have agreements and are set up to
load at the
Jacksonville Port.. We are a privately owed 'C' corporation that supplies the fuel needs of
station, governments, and commercial customers.
e have fuel supply` arrangements rith the major oil c m ages that. o er
ate ternalsn south
Florida :: onMohil, heil/Motiva, Cit h, Sunoco* Valero, Marathd . Trans on
a ne, etc)., we
0
TR 12503 - Exhibit 1
(MacMillan Proposal)
have fuel supply arrangements with oil companies that store fuel in terminals in South Florida, but
do not operate terminals (Gavllon, NGL Energy Partners, Colonial, Gulf, etc) and we have fuel
supply arrangements with fuel companies that have committed supplies of fuel in terminals in
South Florida (World Fuel Services, Petroleum Traders, etc). Our ability to pull product from
multiple entities in several ports would enable us to adequately supply the Cooprs needs during
normal day-to-day demands as well as during emergency situations,
Our company is focused on the South Fldnda market, where a signi cant portion of our business
is done in groward Counter, Miami Dade County and Palm Beach County. Throughout the years
we have supplied fuel to almost every government estate, county and municipal) entity in, the tri-
county area for day -try -day needs as well as during needs during emergencies,
We control a fleet of tractor trailers and tank wagons for deliveries in the trl-state area. In
addition eve have agreements with national carriers (currently these companies are delivering our
fuel on a daily basis) for fuel that is loaded ate terminals outside of Port Everglades.
We look forward to further demonstrating to the Southeast Florida Governmental Purchasing
g
Cooperative Group our desire to provide the day-to-day fuel needs of the group-as.well as our
ability and commitment to ensure an supplies of fuel to all members during emergency situations,
Regards,
MACMILLAN OIL COMPANY OF FLORIDA INC
Ar ancio Alon o
PRESIDENT
Eric: _ Bid for RFP 14-A-05
9 Copies of Bid
TR 12503 - Exhibit 1
(MacMillan Proposal)
MACMILLAN OIL COMPANY OF FLORIDA INC
Over sixty years Macmillan has built the capabilities and experiences to supply any type of
customer their day-to-day fuel needs as well as their needs during emergency situations our
have -
qualifications and abilities are well known in the th-county market that we serve, and been
-growth and customer- service.
the foundation of our
VI:
Annually, Macmillan conducts a full re iew of all operational 'Issues that might effect the supply of
fuel* to our customers in almost every what if situation. This has allowed us to plan and build
capabilities to respond to the "worst case' scenarios, From these lessons we have
improved out
organization to the point where.
0 - 1 — QUALIFICATIONSo CAPABILITIES AND EXPERIENCES
I — We have the ability to pull day-to-day product from Exxon.Mobil, Shell/Moth, Citgo, 5unoco,
Valero, Marathon, TransMontaigne,, Gavilon, NGL Energy Partners., Colonial, Gulf, World Fuel
Services, and Petroleum Traders.
2 — When supplies are tight, we have contractual arrangements for unbranded fuel with Chevron,
Otgo, Valer*o and Marathon. These contracts will ensure a guaranteed, ratable supply of fuel.,
Attached are copies of the current agreements.
3 —.We have the ability to load product at other ports in the state; Port of Tampa, Port Manatee
Port Canaveral,, Port. of Jacksonville and Orlando,
4 — We control our own fleet for delivers within 100 miles of Port Everglades, and utillizenational
trucking companies for deliveries outside of our main delivery area for day to day deliveries. if
Port Everglades is shutdown for any period of time, our fleet and thenational trucking companies,
would be able to load at theother terminals in the state.
S — Our dispatch team operates twenty-four (24) hours a day and is ALWAYS available any day at
any hour. We use one telephone number that is answered by whichever dispatcher is i on duty.
We have a back up number In case the dispatcher on duty is. dealing with an emergency situation.
6 — We have a bulk plant facility that has the capacity to store enough fuel to keep the Coop
functioning for several days. We have modernized the bulk plant facility. In addition to
"hardening"' the facility and loading racks to better protect against hurricane force winds, we have
provided''back up power so that the bulk plant can remain operational in any type of ernergency.;'
7 — We have contracted storage at a second bulk plant facility as a back up to our facility and we
have portable back-up power to run the secondbulk plant facility- should there issues with the
:Power grid.,
8 - In addition to the 250, 500 and 1,000 gallon fuel tanks that we lend:out or rent to our
customers we have purchased (and leased) eleven (11 ,000 gallon mobile ISO fueltanks that can
be temporarilV situated anywhere.
3
TR 12503 - Exhibit 1
(MacMillan Proposal)
9 - we have many various types of generators including six (6) - three (3) phase industirial
generators and regular (home depot) generators that can be used to run pumps to move fuel
from the storage tanks,
10 — To be able to communicate if the poorer grid goes down, we intrinsically safe and USCG
FMRC approved Motorola hand-held non -static radios
B - 2 - LIST of REPRESENTATIVE CURRENT CUSTOMERS
Macmillan oil Company has several "government"' contracts which we provide fuel for everyday
needs, for special "will call" situations and during times of emergencies. In addition we serve
branded ,and unbranded stations throughout the southern portion of Florida.
Some references to which we provide gasoline and/or diesel via tank wagon and/or transport are.
Miami Dade County (RFP 683)
Jesus Lee
ill NW 11t Street., 13tt' Fiaor
Miami, Fl 33128
T - (305) 375.4564 / F — (30 375- 083
22miamidade,gov
This is a contract to supply Miami [fade County with approximately y 18,0 million gallons of
diesel and 8.0 million gallons of gasoline annually. This contract is being replaced by ITB
3143- /18
State of Florida Dept of Management Services ( 05-000- 0-1)
Karla Dixon Contract Manager
4050 Esplanade Way — Suite 360
Tallahassee, FL .32399- 95
T - (850) 487-2304 / F - (850) 414-612
Karia.dixon@dms,,Myflari.da.com
`his is a state contract: for the supply of transport loads of gasoline and diesel fuel to state
operations in selected -counties of Southern Florida
+pity of Manta#ion
Andrew Bacchi
400 NW 7& Avenue
plantation, FL 33317
T- (954) 797-26 4R
ahacchi lantation.or
This is a contract for the supply (transport/tank wagon) of gasoline and diesel to the City
of Plantation.
a
TR 12503 - Exhibit 1
(MacMillan Proposal)
"here are three references for government contracts that are in the tri-county area, so we
thought that they would have the greatest relevance to this RF . We are willing and able to
supply additional references if needed.
The following is a list off` key personnel that would a ilinvolved in thl's p, should we : awarded
the contract.
man. io Alonso. — President 7 -4 35 — Over 35 years experience in all aspects of fuel
distribution
Daniel Alonso — Vice president '-3347 _ Over 15 years in fuel distribution
William Putnam —General Manager 5 3 4- Over 10 years in fuel distribution
Armando Pita — Fleet Manager — 5 -5 1— over 17 years in transportation
Dispatch hours) — ) -8 4 — Raise lnsua — Over 22 years in transportation dispatch
Ordering — We would request that all orders be placed by email orders macm Ilano bco-M or b
fax 3 - 8 7, When an order is received, a confirmation is sent back o the ordering entity
to let there know that the order was received*
Macmillan Oil currently has fuel supply agreements either directly or indirectly with fuel suppliers
terminal operators in Port Everglades. Monthly, Macmillan has :,750,000 gallons of diesel and
1,040,000 gallons of gasoline E ) under contract for unbranded fuel purchases.
'These contracts were originally put: in place to insure that sufficient fuel was available for
Macmillan offs obligations with Miami Dade County (RFP 683). The RFP is being replayed by lTB
3143- .8,
1 — Diesel — 900,000. gallons monthly with Chevron (this is with a rack sales agreement with World
Fuel Services that has the fuel supply agreement with Chevron)
Diesel — 400,000 gallons monthly with Citgo
— Diesel —, o, o gallons monthly with Valero
4 - Gasoline 10 — 440,000 gallons monthly with Valero
Gasoline 10 — 600,000 gallons monthly with Marathon
Copies of the agreements are attached.
W
TR 12503 - Exhibit 1
(MacMillan Proposal)
E - OBU ATIONS of PARTial),ATING AGENCIES
acmillan's requested obl gations to the participating agencies are a way to create the most
constructive environment between the parties. for the duration of the contract
- Ordering We would request. that all orders be placed by ernail orders macrnillannil ctarr or
by fax J305) 691-7817. We request that a PO number or a Release code and a 'contact name and
telephone number be given when the orders placed. When Macmillan receives an order, a
confirmation is sent back to the ordering entity to let them know that the order was received. We
request that orders be placed a day before delivery.
Invoices — We would need to have each ordering entity complete a 'customer er information
form"' so that we would know where to fax or ernail invoices and who to contact if there are
issues. All invoices will be faxed or ernailed, usually the day after the delivery, and we expect
payment within the terms detailed in the RFP
— Issues — We ask that Macmillan be contact immediately if there are any issues with the
delivery, invoices, service, etc if we are not notified of anissue, we cannot take action.
Emergency deliveries — if a member of the Coop expects deliveries during an emergency
situation , Macmillan would require that they purchase a majority of their fuel from us on a
regular., consistent basis. Monthly use will provide the city of oral Springs"s Purchasing
Administrator a list of Coop members that are not meeting this requirement,
5 — Pr.drto the onset of the Hurricane Season, all members of the Coop must fill up all storage
tanks,, The most critical are the storage tanks used to power generators when the power grid
fails.
IF — CONTINGENCY PLAN OF ACTION
1 Macmillan Oil has contracted with four '(4) different suppliers in Port Everglades for 1..750,000
gallons of unbranded diesel and 1,040,000 gallons of unbranded gasoline 10).
2 — Macmillan Carl has active accounts with eight (8) suppliers in Port Everglades.
3 — in addition to Port Everglades Macmillan tail has active accounts with terminal operators in
the Port of Tampa, the Port of Jacksonville and Orlando.
4 Macmillan Oil has a bulk plant facility in Hialeah, Florida that can be trapped off'
in less than 1
'hours prior to the arrival of a store. This facility has sufficient capacity to keep the Coop
operational for several days. (With auxiliary power
5 - Macmillan Oil has a secondary storage bulk plant facility in Miami Dade County. (A three 13)
phase generator is available to poorer the facility if needed
6 - Macmillan Oil controls a fleet of tractor trailers and tanks wagons. The fleet is more than
sufficient to serve the needs of the county seven if all of the fuel must be trucked in from a port
other than Port Everglades. The additional agreements that Macmillan has with national carriers
only replicate and increase the already sufficient number of vehicles available. These are not
stand-by' agreements, but agreements that are used daily as Macmillan uses these carriers to
transport fuel from ports tither than Port Everglades to gas stations and commercial customers
throughout the northern portions of the state*
0
TR 12503 - Exhibit 1
(MacMillan Proposal)
x
� Macmillan fills al petroleum storage units ava able prior � any storm this includes
transport vehicles). The storage allows for continuous supply to the county if Port Everglades is
incapacitated.
Macmillan has eleven (11) 6,,000 gallon mobile ISO teaks. These. tanks can be filled at the port
or at a bulb plant and moved to a 'site, or placed an a site and fueled and refilled at the site.
* To be able to communicate if the power grid goes down.. Macmillan has intrinsically safe USCG
FMRC approved Motorola hand-held non static radios.
Macmillan has the a unity to load and deliver product from other Florida ports should Port
Everglades be knocked out of commission.
Macmillan has provided differentials for transport and tank wagon deliveries for all varieties of
fuel listed. There are no contingencies, restrictions or demands by Macmillan Oil in regards to
how the contract is awarded. We have submitted differentials that are broken down by product
and delivery method that provided the Coop great latitude in selecting fuel suppliers. Macmillan
has the capacity to provide all the fuei needs of the Coop, but would be honored to supply any
product and delivery method deemed best by the Coop. Hence, we will accept any portion of the
P (gasoline, or diesel, transport load or tank wagon). Please note, we have the capacity to
accept and serve all the fuel needs under this RFP.
` ran port Delivery Tarr Wagon
differential Deliver
Proposed differential Proposed
+X HA
Item NDescription- per gallon . pergallon
Octane $0.0080 $0.0290
Diesel Fuel #2 Ultra Low
.. _ Sulfur $0.0150 &03q
Lump Sum Additional
Delivery Charge for
Delivedes bgyond. 30
miles rradius of Port
L 3 Ever lades onl ,0 / each $75,001 each
09
6
TR 12503 - Exhibit 1
(MacMillan Proposal)
-ALTERNATE PRICE PROPOSAL
TR 12503 - Exhibit 1
(MacMillan Proposal)
of'F.torida Inc. A.- World
Ra0k. Sale Agreement
'
'
th4g I'f cele r , . $idthdo�
IUhavin y.aa 01.3--'a f h le
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t
TR 12503 - Exhibit 1
(MacMillan Proposal)
ni.,e ratab'-ass Mun,.i-" If Sj t.-J&s, .m.I, . CCI'
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pervarh*fe eurii i' nnuh w!xlyatade-ed..,rpiw
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4. DELIVERY' LOCATIONS
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TR 12503 - Exhibit 1
(MacMillan Proposal)
7. PRICI.,S
Buyer shafl p!ay 'Wl:.. 01C, pm"Cc. If r Is*.: Inc. F U%el tliiaf� .*i,,s.'. 'iri eff i ou the day 4rd iix e iirmad.
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recognized...' mdustrir, k -imbari, i, I -Of inu-I and pipelim
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invoice. -date with re.sf.X*rt to'Mficlt Oitberawrmu nu.s due Sellet t"
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Th
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9.,
..I espe J
TR 12503 - Exhibit 1
(MacMillan Proposal)
prirnrn-v
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.40P
TR 12503 - Exhibit 1
(MacMillan Proposal)
This Addendum to Unbranded Rack Sales Agreement (the 'Addendum")
Petroleum Corporation ("CITOO") and Macmillan Oil Company of FL (the "Unbranded
Marketer").
Unbranded
WHEREAS, the Unbranded Marketer has received offers from other suppliers to
purchase motor fuels and other petroleum products; and therefore, has requested that
CITGO sell Ultra Low Sulfur
DJ*esel ("ULSD");
(collectively
."Products") : similar tl
WHEREAS, CITGO has agreed to sell to the Unbranded Marketer CITGO
Products in accordance with the terms as provided hereln,*
NOW THEREFORE in consideration of the premises and covenants contained
heren, it i's agreed as follows:
I EFFECTIVE D E* The effective date of this Addendum shall be Febroary 20o2014
.A.
and shall continue thereafter unless terminated by either party upon a thirty (30)
days written no
.M -
The purchase price for the applicable Product that the Unbranded Marketer
ratably purchases from CITGO during the term of this Addendum shall be- equal
to (i) the Base Price set forth herein for the applicable Product-, plus (Ifi) an Adder.
Th
ii ClTGO's adder fee ('Adder") for each Terminal and Product where this
pricing formula applies is defined in /gallon in Exhibit
The Adder n ay change from t r tc tim based cn any cast increases incurred
by CITGOrelated to transportation, terrain llin , additives, ethanol(including the
A r
ethanol Base Pace)., and other routine coats to the respective Products and
terminals. CITGO will notify the Unbranded Marketer in writing of any changes t
the ,adder or ethanol Base Price prior to making the adjustment,
i
TR 12503 - Exhibit 1
(MacMillan Proposal)
Do Envelope ID: 572FDDC6-8574-43D$-'SD4F-34DDM3ED2A
The Oil Spill Liability Trust Fund ("O LT ") fee will be shown as
> a Separate line
Rem on CITGO's invoice, Neither the Base Price nor the Adder 'Include the
OSLTF fee, The OSLTF fee may change from time to time, depending on the
Judicial, legislative and/orregulatory action taken. by the Federal Govemment.
The purchase price as calculated in this Section 2 is hereafter referred to as the
"Market Related Price."
3. PAYMENT AND BILLIL4G TERMS:
The Unbranded Marketer shalll pay CITGO's Market, Related Price for each net
gallon as shown on the terminal truck bill of lading. A discount fbr early timely
payments 'is not offered.
Quantities shall be determined at time and place of loading. All measurements
with regard to del* shall be corrected to 60* Fahrenheit and one (1)
I ivenes
standard atmosphere in accordance with prevailing ASTM procedures. In.any
jurisdiction
where applicable law dictates the method of measurement, such
method shall be used.
4. PERK' ORM NCE CRIT
The Unbranded Marketer agrees to lift Product on a Ratable Basis. For
purposes of this Addendum, the term "Ratable Basis" shall mean weekly gasoline
arid/or distillate volume that -does not change from week to week by more than
20%. If during any month Unbranded Marketerpurchases, other than as a result
of supply disruptions or force majeure, less than 90% or more than 110% of the
monthly Contract Volume as defined in the Agreement, Unbranded Marketer
shall be In violation of the Agreement and CITGO may terminate both the
Agreement and/or this Addendum upon twenty-four (4) hours prior written
notice. Contract Volume is defined in Exhibit A.
IN WITNESS WHEREOF, this Addendum was executed on the date above
written.
CITGO PETROLEUM CORPORATION
1, T. Whi" te
(Printed Name)
General NWE. Business Anglylig 4 Enhancement
(Title)
N
MACMILLAN 01-L COMPANY OF
f -
(Signalui�e)
Amandio. Alonso
(Printed Name)
President
(Title)
TR 12503 - Exhibit 1
(MacMillan Proposal)
D u gn Envelop 10i572FDDO"574-43DO-OD4P-34DC2AS3ED2A
Exhibit A to Addondum
Macmillan ON Company of F
Effbdive dato "o be completod by CITGO. Not vsid un%ss both. padbs Intel low
1 NVOW OW Brio Pme ror ft Ar iWuft ft 0 $;w Wabilfty Trust Fund rO LTF*) fee. The OSL"1"F Me VAR be shown as a. sopsrMe
i:ne kem on +CITO's 64goe. The OSLTF fee may chi from time to bime, dqxuWfng on the judicial,
ft Federal Government
I,
.r..,.�... infer or WOO
4
TR 12503 - Exhibit 1
(MacMillan Proposal)
Docu ign Envelope 1D: 5721`DDCB-8574-4'3D8-BD4F-34DO . 3ED2
UNBRANDED RACK SALES AGREEMENT
It is agreed this day of February , 2014 between CITGO Petroleum
Corporation, a Delaware corporation, having a. place of business at 1293 Eldridge Parkway,
Houston, Texas 77210, hereinafter called "CIT ' and LAUMIllan Oil Qo.,Mpanyof FIL a
Florida corporation, having a principal office and place of business at 295s Bastj ll .. Ave,
Hialeah FL 33013 hereinafter called "Unbranded Marketer"
WHEREAS, CITGO Is in the business of refining and marketing gasoline and diesel fuel,
and Unbranded Marketer desires to purchase Gasoline and Ultra L,,ow. Su fur lea I
(collectively _ referred to as the 'Products') from CIT O for resale on an unbranded basis..
CITGO desires to sell such Product(s) to Unbranded Marketer on an unbranded basis.
WHEREAS, nothing herein shall be construed to allow Unbranded Marketer the right to
hold out the Products purchased hereunder as CITGO's product. Nor shall Unbranded.
Marketer have the right to utilize any of CITGO's or its affiliate's trademarks, trade names or
10
trade dress in connection with the Products sold hereunder,
WHEREAS, this Unbranded Rack Sales Agreement ('"Agreement") cancels and
supersedes all prior and contemporaneous representations, inducements, agreements,
amendments and adden urns, commitments and undertakings with respect to the subject
matter of this Agreement.
NOW, THEREFORE, CITGO and Unbranded Marketer agree as follows:
TERM. This Agreement shall be effective for a D e year period beginning
February 24 2914 and shall continue on a year to year basis until other rise
terminated. Notwithstanding the foregoing, either party may terminate this agreement,
dhout cause, upon providingg thirty (30) days written notice,
. QUANTITIES. Unbranded Marketer shall purchase and lift or accept delivery of
quantities of Products as set forth below during the respective monthly periods and
IT O shall sell and deliver the specified quantities ofProducts as _defined in
subparagraph 2.c. (:;Contract Volume"). Unbranded Marketer hereby acknowledges
and agrees that the purchase and ratable lifting of the monthly quantities of Products
specified herein by Unbranded Marketer are reasonable, important and of material
significance. Unbranded Marketer understands and agrees that any failure by
Unbranded Marketer to purchase a minimum of ninety percent (90%) of the monthly
quantity of Products listed below during any month on a Ratable Basis shall be a
violation of this Agreement:. CITGO shall have no ob►li ation at any time to provide more
than the Contract Volume listed in subparagraph ..c. For purposes of this Agreement,
the term "Ratable Basis' shall mean weekly unbranded volume that does not change
from week to week by more than 10%
a, CIT O may supply Unbranded Marketer more than the Contract Volume;
however, CITGO's exeraise of its right to do so does not obligate CIT O to
continue to sell Products in volumes which exceed such amount,
I
DocuSi n Envelope irk: 572FDDC5-6574-43D 4-34 2 3ED2 ,
TR 12503 - Exhibit 1
(MacMillan Proposal)
4iIf there is any change affecting Unbranded Marketer's business operations wh
materially increases or decreases Unbranded Marketerfs requirements fo
Contract Volume,, Unbrand- - tingr
considermen
this Agreement, CITGO shall € at o anl,.
amendment proposed by Unbranded Marketer.
c" Quantities shall be determined at time and place of loading. With respect to all
deliveries under this Agreement,, Unbranded Marketer elects to have quantities
determined by liquid measure Net Galles method. Gross Gallons shall dean
gallons which have net been adjusted. for temperature correction, Net Gallons
shall mean gallons temperature corrected to * Fahrenheit and one (1)
standard atmosphere in accordance with prevailing T1 procedures. In any
jurisdiction where applicable law dictates the method of measurement, such
method shall be used.
Terminals)SEE ADDENDUM
DELIVERY P UNBRANDED PRODUCTS. Products will be made available at
terminals or other locations selected by CITGO or, upon mutual agreement, may be
delivered to destination by transportation selected by CITGO. Unbranded Marketer shall
strictly comply With all applicable rules and regulations ons of terminals and facilities at which
Unbranded Marketer receives Products from ITG . Unbranded Marketer shall ensure
that all trucks, tankers and lines are. clean and ready to receive ITG 's Products, so
that said Products are not nixed,, blended or adulterated vAth any other substance or
product.. CITGO or the terminal operator may refuse to make delivery Iinto any vehicle
which, in the sole judgment of CITGO or the terminal operator, s unsafe or inadequate.
Unbranded Marketer agrees to provide such proof of Insurance as required by ITG'
covering Unbranded Marketer"s liability for any negligent or willfulacts it col mf in
connection With the loading, transporting and dean' /ery of :Products. Title and risk of loss
on all Products covered by this Agreement shall pass to Unbranded Marketer at the time
and place of delivery. Time and place of delivery shall be when and at the point. that
Products pass connections between the terminal's true rack or pipeline flange and
Unbranded Marketer or its agents receiving connections, transport trucks, tank cars, or
vessels, All demurrage is Unbranded Marketers responsibility.
aUnbranded Marketer shall provide or arrange delivery for all Products, 'whether
Unbranded marketer uses Its own transportation equipment to transport
Products, or engages a carrier to do so, Unbranded Marketer or carrier, as the
case may be; shall execute and, deliver to CITGO a Customer access
Agreement and/or Carrier Access Agreement Mere transportation equipment
-mnll be allowed to enter the terminal.
b, Loading of
r transportation equipment provided by Unbranded Marketer or for
Unbranded' Markete s account is on afirst-come, first -serve basis.
2
TR 12503 - Exhibit 1
(MacMillan Proposal)
DocuSign Envelope ID: 572FDDC6-8574-43D BD4F-34002AS3ED2.
. PRICES. Unbranded Marketer stall pay ITT 's rack pasting in effect at time
and place of delivery. Such prices will be established by CITGO on an FOB, terminal
basis, or other point of sale basis, including, upon mutual agreement, on a delivered
basis. Unbranded Marketer shall also pay CITGO amounts equivalent to any tax, duty or
impost now or hereafter imposed by the United States and or any state and/or
municipality, and/or any other governmental authority.
A TERMS of PAYMENT AND CREDIT,
a. If Buyer's payments shall be in arrears, or the financial responsibility of buyer
becomes impaired or unsatisfactory 'in the sole opinion of seller, advance cash
payment or satisfactory security shall be given upon demand, and deliverlies may
be withheld until such payment or security is received, if such payment or
security is not received within three () days from demand therefore., seller, its
addition to any other rights which it may have, may terminate this agreement,
may accelerate payment of any amounts owed but not yet due and payable to be
immediately due and payable, or froth . Buyer grants to Seller. (1) the right to set
off and (2) the right to apply any money, accounts payable, or product balances
owed by Seller in order to secure any indebtedness or obligation owed by Buyer
to seller. In the event Buyer becomesinsolvent, makes an assignment or any
general arrangement for the benefit of creditors or if there are instituted
proceedings in bankruptcy or under any insolvency last Or lave for reorganization,
receivership or dissolution, seller may withhold de iveries or terminate this
agreement.. The exercise of any right resented under this section 5 shall be
Without prejudice tor any claim for damages or any other right of seller under this
agreement or applicable la. Further, failure to snake payment within payment
terms authorizes the imposition of finance charges in an amount: equal to the
lesser of (i) the maximum amount allowed by applicable law or (0) one and one-
half percent (.5%) per month. Buyer agrees try provide CITGOs Credit
Department with a currents audited or certified financial statement YAthin Ninety
(90) days after the end -of each fiscal year and such other business related
information as may be requested by CITGO's Credit Department from time to
timeA
b. At the time of execution of this Agreement and thereafter upon IT 's request,
in order to maintain a credit line, Unbranded Marketer may be required to furnish
CITGO with security agreements, financing statements, personal guarantees,
letters of credit and collateral in forms and amounts that may be requestedby
CITGO,
6.
c. It Unbranded Marketer fails to comply VA'th the terms and conditions of payment
and credit. established by CITGO, or if CITGO has reasonable grounds for
insecurity with respect to Unbranded Marketers performance of any of
Marketer's obligations under this Agreement, then, in audition to all other rights
and remedies :afforded to CITGO 'under this Agreement and applicable law,
CITGO may tale such action as CITGO deems reasonable.
ALLOCATION. It CITGO, because of a shortage of crude oil, raw materials, products.,
or refining capacity, either of its own, or of its other regular sources of supply, or in the
industry generally, or because of govemmental regulations, or for any reason, deems
3
TR 12503 - Exhibit 1
(MacMillan Proposal)
DOCUSIgn Envelope 1U, 572.FDOC6-8574-4308-BD4F-34DO2A83ED2A
that it. may be unable to meat all of its supply requirements, CITGO may restrict
deliveries of Products Without liability and may allocate CITGO's supplyof Products
among its customers and classes of customers in any manner which CITE in its sole
judgement deems appropriate. Unbranded Marketer agrees to be bound by any such
allocation, During the period of such allocation, the provisions,s of Paragraph 2 relating to
volume requirements shall not. be effective, and the quantity deliverable under this
Agreement shall then be such quantity as CITGO determines. Upon cessation of any
such period of allocation neither CITGO nor Unbranded Marketer shall be obligated to
make up any quantities omitted pursuant to the provisions herein.
T. TAXESAND LICENSES. Unbranded Marketer shall pay to OTG i on demand, all
Charges that. CITGO is required by any governmental authority to collect, unless
Unbranded Marketer provides appropriate licenses, certificates or similar documents
satisfactory to CITGO that exempt CITGO from collecting such Charges, if any license,
certificate or similar document of Unbranded Marketer is revoked, suspended or non -
renewed, Unbranded Marketer thererafter is responsible for paying all Charges directly
and Unbranded Marketer stall 'immediately notify CITGO of such revocation,
suspension or non4ene a .
. GO'S MARKETING RIGHTS.. CITGO may from time to time add, change, mods
or discontinue any designations and grads of Products,
CLAIMS, Any claim for defect or vanance in quality of product fumished hereunder
shall be made Inwfiting to CITGO within five:(5) days after the date that, title and " of
nsk
loss passes to Unbranded Marketer., CITGO shall be furnished samples adequate o test
the produc:ts claimed to be defective is shall be afforded the opportunity to take its
own samples. Any and all claims not made within the time and in the manner herein
provided 7Re deemed waived and released by the Marketer.
INS
a. CITGO warrants that at the time the Products are delivered to Unbranded
Marketer, the Products: mdll meet, in all material respects:, ITGO's
specifications for the Products, and will meet, where applicable, the octane
rating or sulfur content specified by CITGOfor the Products, CITGO may
change its specification of the Products from time to time upon notcbon to the
Unbranded Marketer. Unbranded Marketer may terminate this Agreement upon
thirty ( days Written notice to CITGO if Unbranded Marketer does not agree to
iT's specification Change.
Unbranded Marketer shall not redesignate, re grade, mix, blend or otherwise
adulterate the Products sold hereunder except as may other se be permitted b
the Environmental Protection Agency regulation 40 CFR Part 80,
cCITGO MAKES NO OTHER WARRANTIES OF ANY KIND OR NATURE
WHATSOEVER, EXPRESS IMPLIED, INCLUDING WITHOUT LIMITATION
ANY WARRANTIES P MERCHANTABILITY OR FITNESS FOR
PARTICULAR PURPOSE.
, LIMITATION OF LIABILITY.
r
TR 12503 - Exhibit 1
(MacMillan Proposal)
DocuSign Erivelape ID. 572 DDCf>-8574-43DB-SD4F- Do2 3ED
a, UNBRANDED MARKETER'S SOLE AND EXCLUSIVE REMEDY FOR ANY
CLAIM ARISING FROM OR IN CONNECTION WITH ANY ALLEGED FAILURE.
OF CAR DEFECT IN ANY PRODUCTS SOLD BY CITGO WHETHER THAT
CLAIM IS FOR BREACH OF CONTRACT DR WARRANTY DR IS UNDER
TORT, STRICT LIABILITY, STATUTE DR OTHERWISE) IS (1) AT GITG 'S
OPTION, REPLACEMENT OF THE FAILED, _ DEFECTIVE OR NON-
CONFORMINGPRODUCTS OR REIMBURSEMENT OF THE PURCHASE
PRICE THEREOF AND (2) REIMBURSEMENT OF THE REASONABLE COST
OF REPAIR DR REPLACEMENT OF ANY PARTS THAT ARE DAMAGED
DIRECTLY BY THE USE OF THE FAILED, DEFECTIVE OR NOW
CONFORMING PRODUCTS.
b. IN NO EVENT WILL GI` "'GQ BE LIABLE OR RESPONSIBLE FOR ANY
INCIDENTAL OR CONSEQUENTIAL LOSSES OR DAMAGES (INCLUDING
WITHOUT LIMITATION ECONOMIC DOSS AND LOSS OF PROFITS) AND
SPECIAL CAR PUNITIVE DAMAGES, WHETHER UNDER TORT, BREACH OF
CONTRACT DR WARRANTY, STRICT LIABILITY, STATUTE OR.
OTHERWISE.
12.. FORCE MA. EURE. In the event that either paw hereto is hindered, delayed or
prevented try `force rnajeureit in the performance of this Agreement the obligation of the
part so affected shall be suspended and proportionally abated during the continuance
of the force majeure condition and the paw so affected shall not be liable In damages
r otherwise for its failure to _perform. The term "force a eure" as used herein shall
mean any cause whatsoever beyond the control of either party hereto, including, but not
limited to a3 act of God, flood, fire, explosion, war, riot, stake and ether labor
disturbance, W failure in, or inability to obtain on reasonable terms, rave materials,
finished products, transportation facilities, storage facilities and/or manufacturing
facilities; (c) diminution, nonexistence or redirection of supplies as a result of compliance
by DITG , voluntary or otherwise, with any request, order, requisition or necessity of the
government or any govemmental officer, agent or representative purporting to act under
authority, or with any governmental or industry rationing, allocation or supply program;
and (d) GITGO's inability to meet the demand for Its products at QIT OYs norrn l and
usual source points for supplying Unbranded Marketer, regardless of whether CITG
,may have been forced to divert certain supplies from such source points in order to
alleviate shortages at other distribution points.
If by reason of any force rna eure condition GITGO shall be unable to supply the
requirements of all of its customers of any product covered by than Agreement, CITGD's
obligation while such condition exists shall, at its option, be reduced and apportioned to
the extent necessary In its sole judgment and discretion. Unbranded Marketer shall not
hold CITGO responsible in any ,manner for any losses or damages which Unbranded
Marketer may Claim as a resutt of any such apportionment. DITGD shall not be required
to make up any deficiency in any product not delivered as a result of any such
apportionment. In _ no event shall any force majeure condition affect Unbranded
Marketer's obligation to pay for product when duel
13> TERMINATION. DITGO may terminate this Agreement immediately upon written
notice of default by the ' Unbranded Marketer per the terms and conditions of this
Agreement.
5
Docu i n Envelope O 85` 4 3 - 4F-34D 2 3E2A
TR 12503 - Exhibit 1
(MacMillan Proposal)
14, COMPLIANCS WITH LAWS. Unbranded Marketer is sole.ly responsible for
compliance with, all federal, state and local laws, regulations and ordinances applicable
to their respective business activities including., without limit tiori Y laws, regulations and
ordinances pertaining to health, safety, and environmental matters. Unbranded
Marketer shall procure and maintain in force all permits and licenses which are required
for Unbranded Marketer to operate its business and to perform and satisfy its duties,,
obligations and liabilities under this greerent.
INDEMNITY,
a« Unbranded Marketer shall defend and indemnifyits �ITG and parents,
subsidiarle ; affiliates, directors, officers, empldvees, agents, representatives,
successors, and assigns (collectively, -the "Indemnified Parties") against all
obligations, habili , damages, penalties, fines, losses, clalr�s, limns, demands,
causes of action, Judgments, settlements, costs and expenses including, bout
limitation, court costs, attorneys' fees and other legal expenses, of every kind
and character (collectively, "Claims") including, without limitation, any Claim for
harm, injury or death to person,, damage to property or the environment, and
economic or financial losses, which may arise from or in connection nth any of
the following matters: 1) unbranded l ar etees performance under this
Agreement, including without limitation Unbranded Marketer's possession, sale,
blending, distribution, transportation', handling or use of any Product � )
action omission or other conduct of
Unbranded Marketer 'including, without
limitation, Unbranded 'Marketer's breach of or default under this Agreement or
any other agreement betrmen Unbranded Marketer and CIS` or ( the
conduct or operation ofUnbranded Marketer's business. Without limiting the.
generality of rthe foregoing, unbranded Marketers obligation to defend and
tndernni fy the Indemnified Parties e)dends to Claims asserted by or against any
director, officer, employee, agent or 'representative of unbranded Marketer or its
Dealers and toClaims. arising as a result of or in connection with any actions o
omissions of any Indemnified Party, provided, however, that Unbranded
Marketer is not obligated to indemnify any Indemnified Party for any Claim which,
as shown by final udgrnent or settlement greement to which the Indemnified
Party is a party, results from TG Rs breach of its warranties hereunder, the
Indemnified Partys gross negligence or willful misconduct, or the Indemnified
Part 's negligent actions or ernssipns if such negligent actions or omissions
exceed on a comparative basis the combined negligent actions or omissions of
the unbranded larketer,
b. Promptly after receiving notice, Unbranded Marketer shall investigate, respond to
and defend all Claims asserted against any Indemnified Par Including, wfthdut
limitation, Claims alleging the Indemnified Party s: breach of warranty, negligence
or misconduct. Initially, unbranded Marketer shall bear the sole expense of such
defense including, Without limitation, attorneys' fees, Court costs and costs of
investigation and defense. Thereafter, CITGO shall reimburse Unbranded
Marketer for the allocable amount of the defense expenses which represents the
portion of the total liability found by final judgment or settlement agreement to
which the Indemnified Party is a paw' to he due to the breach of warranty, grass
negligence orvw'llflul misconduct of the Indemnified Part, provided that the
TR 12503 - Exhibit 1
(MacMillan Proposal)
Docuaign Einvelope ID: 572I` ODC6-85 4-43DS-BD4F- DO2 3E ,
Indemnified Party's negligent actions or omissions are greater than the negligent
actions or omissions of Unbranded Marketer,
C. Unbranded Marketer's indemnity is effective to the maximum extent permitted by
applicable law. If any court of competent jurisdiction determines that this
indemnity provision exceeds in any way the indemnity permitted by applicable
law, this indemnity should be construed, interpreted and enforced to preserve the
a. imurn permissible indemnity:
d, The insurance requirements of Paragraph 16 do not limitor restrict in any way
Unbranded Marketer's indemnification obligations under this paragraph. Without
limiting the generality of the foregoing, Unbranded Marketer's indemnification
obligations under this paragraph are not limited to the scope or amount of
insurance required or obtained under Paragraph 16.
e.: Unbranded Marketers obligations under this paragraph survive termination or
non -renewal of this Agreement
16. INSURANCE.
a. The following insurance shall be obtained and maintained in force, which CITGO
specifies from time to time during the terra of this Agreement. lT O's
m nimum insurance requirements shall include:
i. Commercial General liability Insurance, Occurrence Form, or the
equivalent, covering (1) premises operations, O completed operations
and product liability, and (3) contractual liability, all with a minimum
combined single limit of $5,000,000 each occurrence for Bodily Injury and
Property Carnage including Personal Injury.
i. Business Auto Insurance covering all owned, hired or pthe ise operated
non -owned vehicles with ,a minimum combined single limit of $1,000.000
each occurrence for Bodi y Injury and Property Carnage. Notw4hstandin
the above specified limits, should higher limits be required by the Motor
Carrier Act of 1980 or other act or law governing the transportation or
handling of products, Unbranded Marketer shall 'provide such increased
limits.
lit. Worker's Compensation Insurance nth statutory limits covering all of
Unbranded Marketer's, employees in any jurisdiction in which such employees are
located,
Employer's Liability Insurance with inimum of 1,000,000 each
occurrence.
V. Property Insurance for any of C1 O's property its Unbranded Marketer's
possession, vAth such Property Insurance covering full replacement cost
and naming C1TGO as loss payee.
b, CIT O shall provide- with go days' prior written notice of any changes In CITGOIS
insurance requirements;
7
TR 12503 - Exhibit 1
(MacMillan Proposal)
ocuSi n Envelope i . 72FDM t74-43a 4 -34O2� E :2
c.: At the time of execution of this Agreement and during the term of i
Agreement, CITGO may request a certificate of insurance ("Certificate") or
insurance policy ("Policy') in form and substance acceptable to CITGO
e id ncing compliance with iTG 's insurance requirements.. iTG 's. failure
to demand or receive any Certificate or Policy is not a waiver by CITGO of this
requirement, In addition. CITGO shall be named as an additional insured
5a)1) and )v) above, and Unbranded Marketer shall require any insurer
issuing a policy or otherwise providing coverage hereunder, whether held or
obtained by Unbranded Marketer or its subcontractor and whether or not:
required by this Agreement, expressly waive any right to subrogation against
CITGO or recovery from any amount which CITGO may recover from Unbranded
Marketer or its subcontractor, or any ether party, covered or uninsured or which
Unbranded marketer or its subcontractor may, recover from any other party,
covered or uninsured, except for lT's sole negligence.
as CITGO may assign this Agreement and any or all of its rights, duties, obligations
and liabilities under this Agreement,, in whole or in part, to any third art ..
b. This Agreement may not be assigned by Unbranded Marketer except with
GITG 's prior written consent, In the event more than thirty -hive percent 36%) of
the ownership interest of Unbranded Marketer's business is sold, transferred, or
otherwise disposed of, Unbranded Marketer must notify CITGO thirty 30days
prior to the transfer of any such ownership interest in Unbranded Mareterfs
6
business..
, RELATIONSHIP of THE PARTIES. Unbranded Marketer is an independent
rector£ and ClTG shall not have any authority, actual control, , supervision, or
direction over any aspect of Unbranded Marketer's business or operations includin r
Without limitation, the price at which unbranded Marketer resells Products, This
Agreement does rnot establish and relationship of partnership., joint venture, employment
or agency between CITGO and Unbranded Marlketeu, nor does this Agreement establish
lTG 's contractual right to control Unbranded Marketer., Unbranded Marketer
may not
act as an agent or employee of CITGG, or make any commitments or incur any expense
of obligation on behalf of CITGO, unless expressly authorized in writing by CITGO.
g. COMP ANCE WITH OTHER G EI E TS, unbranded Marketer shall comply
py
with all other, agreements between Unbranded Marketer and CITGO.
oa NOTICES. All not -ices and other communications under thlrs Agreement, unless
Otherwise provided: must be in writing and must be delivered by certified or registered,
g red
rnak, postage prepaid, and properly addressed to CITGO, Attention; CITGO Contracts
Department, 1293 Eldridge Parkway, Houston, TX 77077 and Unbranded Marketer at
their respective addresses shown above,. All notices and other communications
effective upon deposit in the mail, postage prepaid. Either party- may change its address
from time to time by written notice to the other.
TR 12543 - Exhibit 1
(MacMillan Proposal)
Docu5 gin Enveiope ID, 672FDDG5-8574 43D8-BD4-34DO2A63 D2
. GENERAL PROVISIONS. This Agreement. shall bind the executors, administrators,
personal representatives, assigns and 'successors of the respective parties. The night of
ether party to require strict performance by the other party hereunder shall not b
affected by any previous waiver, forbearance or course of Baling. No delay or omission
of CITGO in exercising or enforcing any right or power accreting upon any breach of this
Agreement by Unbranded Marketer shall impair any such right or poorer, or shall b
construed to be a waiver of any breach of this Agreement, or any acquiescence therein.
All notices hereunder shall be deemed to have been sufficiently given if and when
presented or mailed by certified mail to the parties at the addresses above or such other
addresses as may be furnished to the other in writing by certified snail. All
understandings and agreements relating to the subject ratter hereof either verbal or
written, except Insofar- as incorporated in this Agreement, are hereby canceled and
withdrawn,, CITCO has made no promises, claims or representations to Unbranded
Marketer which are not contained in this Agreement. This Agreement constitutes the
entire agreement of the parties with respect to the subject matter hereof and may be
altered only by writing signed by the parties hereto. This Agreement shall not be binding
upon CITGO until it has been duly accepted by CITGO as evidenced by the signature of
its authorized designee Commencement of dealing between the parties shall not be
deemed a waiver of this requirement. This Agreement shall be g3ovemed by the lavers of
the State of Texas, Unbranded Marketer consents to jurisdiction and venue in the state
and federal courts located within Texas.
The parties have executed this Agreement as of the date set forth on the first page of
this Agreement.
CIT C PETROLEUM CORPORATION MACMILLAN OIL COMPANYof F
��+v:
Bye:Bye:4.4 D.. "s
Print Larne: Andy Des j arl a s
Titles.,, Region manager commerdial sales
M
Print Name: Amend O Al on so
Title:
President
TR 12503 - Exhibit 1
(MacMillan Proposal)
PETROLEUM PRODUCT
ftum A ye. in. W Wft% 'I .04.� ___
Tilits PETROLEUM P110011-1- AGREE-81EN'T (UNBRANDFj)) (411A(*K �
U-N411TRU) [XIS M AND HVTWVEX M-AC.M.11,11AS 011, ("BO'Cir) AND VALER0 Mu-KETI.NG. A.\:.I)
S1T?PLVC0,MPA,XV ("SELLER").
SELLER AGREES TO SELL AND DFLINT.VrIlE FOLLOUING PRODUCT(S) IN ACC0k1).A.,*S(-4 %1*J-fjj I-IIFO-
TERNIS AN'D PROIISION.S HEREOF TO BUYER A\D BVVER AGREES To PURCHASE A\D ALCE111.1t TOP,
FOL1.0NAINC; III OK111-) IN ACCORDANCE WITH THE TERMS AND PROV1910\NS HEREOF, THIS
ACRkT,..**IV.\T IN EXki..SS%.,V CONDITIONAL UPON FUNER SAI'Isvyj'�\-G Sr
RE01-14-CMUNTS. TIK! PARTH.-S MAY ENEI-E ACR1KF.NtF.,N.*i,: IN A11,41.11PLE COUNTERPARTSt
f�Arjj ova. willcif cox-S1.1-rul-ESS AN OkIGINALs AND ALL OF Col-LEC11VELY.1 CONSTIIIA-F.,
MIXONY, ACRE ENVENT.. Tiff, SICNATCRES ()F..kl,L or "J"Hj; I'ARTIES Nfor"D %*0T APPEAR ON THE SAME
COUVIDIPART, AXj) EX�XVTCD COLISXTKRPARTSIGNATURE I�AGJ; UV FACSINMILE OR
POF IS AS AS EXEC-t-1-UNG AND DCLI CR'S V G
V . THIS jkCk EE SIFIN'T IN T"r PRBENCE 011, 1111F,
OTH CH PA Wrl F.'STO I'll I S AG R FTN I ENT.
L) AGRFED To ()
A CVL F VE 0 A N N DECEN I t.9 16t 2013,
OCY"Ut-4 NIACM11TAK011-
A-n,Nl- AMA NCIO ALONW
20955. E, I I" AV1,'N(JJ
HIAU'Afl, FL 33013
FACSIMILE., (30.5) 693-11880
BY: C
PRINT NAME,* AKAKICIOALONSO
Tj �1*ui Owwl
SPErIA11, PROVI$10N'So
v
VAIXRO ?KNRKETCX0G AND SUPPLY C408 t PA 0; N'
ATTN: AMANDA HUINMANN. SAT.1^1.�* MANNAG131k
V 0. BOX 696wo
SAN ANTONIO,, TX 78269-60,00
BY:
FAINI N7
Tau,: VP,,
---------- - --- - SE,P)l MARATFA
VV*t1,00lYS*AJ.V -MAKU"fIXG
C01,041178.1ENT -1-o rVRCIIASC 141C AGMEGA"rK CALLON'S OV PROM CT(S) SUALL
-AITIJEM . 0 N
01TR Tifr. PFRIOD OF 111118 AGREE-MUNJ SET FortTIf IN'.5"EC710 3 L
NI tMADC A PART11EREOF t ESIGNA I
Ex'1101TA A11*AC*JJED 111ERCUO A'
Tfs *n E N10\1*14I.VRATAIII.F,
VOLUMES THAT C0!*4'S'1TrVM THE ACGREGATE GALLONN. PER PA()v1110*.1
2. Paymte Terms.- Paymem due 10 daY(s) frOm date Of bill of lading,
4
3. Period, Jan Uar)-01.01*014-December 3.l,:!014. Retabilitytobewoekly.
Page f of,4 par-#$
Memo I 'M
4.1CM011,111 oil - ottA Owl NVIIA.VS &-ties Vve me Aw,jkvs
TR 12503 - Exhibit 1
(MacMillan Proposal)
., 01her a art
. spe ricttion
6. Qt nttty dlunte.
1 Wault
sx bole*-
9. Ttrms & Conditions:
10, Allocution::
Volume deterrolned solely by terminal net bill of lading. Taxes W fees
,tre nevi included in the PnceM and shalt be billed as a scpmte line item.
Buyer shall pad' to Seller on demand amounts equivalent to any and all
t xes, dutiles, ch ncs, and fe+cs, and any, and all increases thereon wh*ch
are now or hereafter imposed; directly or 'Indirectly, on., apinst., it)
respect oL or messured by the Product(s). or any material contained 'in
the Product(s)k o the inspection, production-, manufacture, sale,
purcime. storage. transpEorlation,, delivery. or offier hendfing of the
produci(s) or material contained in the Product(s), or an): feature thereof.
or othenvise retating to this A ree~rr em. The pages specifically agree
that the preceding sentence shall apply regardless or any other terms or
condition contained herein or any other agreement between the parties.
Per Seller specifications.
Buyer shall purchase bmwen % and l 10% of Monthly Gallons per
each Delivery Paint. Liltings to be ratable over period set forth in
Section 3.
This Agreement mity be ler inated by either party boon thirty (30) days:
written not ce for a material failure to comply With the ter s and
conditions of this Agrecment, specifically nclttdln& but not l tinhe d to,
the failure to comply with any part of the Section 6,Quantity/Volume
above.
Any notice. request or other communication MqUired or petnnitted by
or pertaining to this Agreement shall be in writing and addressed as listed
above; n o notice, request, or other corn uni+cat o shell be delivered by
(i) prepaid certified mail or by a nationally recognized courier or
messenger service u th confirmed deliveiry, in wl ich ease it sl fi be
ttocnie d served as of the torte of receipt, (ii) personal service upon Royer
or an atetltdrized b eer oar manager of Seller, in which prase it shall be
deemed seared w of the date of receipt;' or (Hit) fats toile or other
electronic communication system used by Buyer or Seller* in wh'Ith case
A
t shall be deemed served as of the date of transmission provided the
transmission is made during the ire elivin patty's nonnal business hors
or upon the nett 'business day, �wliil cheycr is earlier.
The then -current "Valero Marketing And SupplyCompany's Gelleral
Terms And Conditions For Petrioleum Product Purchase& slee4 ail
hereby incorporated and farm a pan of this Agreement,
Seller, in its sole discretion, may, decide to allocate or l riiit quantities of
Product available for sale. In the event of allocation or :limitation of
Product by Seller., Seller shall exe€cise reasonable erforts to ensure
buyers witl,i required purchase contracts rece ve allocations of dw
Product that buyer has purchased on a regular- bads: before rxxt
guaranteed quantity purchase customers and new Customers, Seller will
make reasotmble business efl`otts to allocate fairy.
Pop .1 of's Pago
TR 12503 - Exhibit 1
(MacMillan Proposal)
O
0 ver Lifting* Seller reserves the right. ate( notice to Suet ("Overlift Notice"),, to
impose all 'oerj*tl charge" pa poon ror tao gation or Product, as
sped ried above.. purchased by Buyer that exceeds the appli"Cable Monthly
Gallons set fonh above, For the month oti w1ilich Bu a lifts Product
4 Y I
during a period in whI0 Seller'S Overlift Nolike is 'in effect ("Llifting
Month"), the "Over :L iffift Volume" of Product by supply locate shall
be determined by subtracting the applicable Monthly Gaflons by the
Over Lifting Volume for the month Penod in W111th Seller's Overlift
i i Notice Is in effittt. For purpose of calculat,
Ing the OverlIA Charge, the
applicable Over LIM)% Volume shall be rounded tip to the next number:
divisible by 10,000. Alternatively, if spec -I ified
in the O� ?401,ice or
the Ptict above, Seller May 'impos-e. the Over) t ClIatSe on a 436� baS is
or weekly basis as specified, Meaning that the Overfift Charge must
paid for each gallon of Product purchased by Buyer that exceed:: 1) a
daily ratable volume aller it Speeir fieddl), or 2) a weekly ralable volume
after a specified %veek. Buyer agreft to pay the 0 , verb ft Charge, jr
ituposed by Seller., 11t, Overlift Charge shall be in addition to the
purchase price for the products and any other charges, fees or amounts
I
owed b): Buyer under the Agreeownt,
W
2 UL..der Lifting: If the Monthly Gallons for such. Product -fall belo%v 111C 90% "11,01111111n of
Monthly ve Gallons per each Del' Yy tit, at
Seller's discretioti, the
Mojjtjjlk� (MllonSL fot each Product tray be reduced by the: shW.eel a.monot
thereal.1--cr by %%mitten t oticeSeller, the shorted amount will be
SU.Nect to an und I I penalty of $0 per gallon of Product ("Underliji
Chsrge")�. and or Seller njay terillilvate, lilt purchase and saps bl-* ,
Igotions
of Buyer and Seller under tills Agreement At the spm1fic jocition, Boyer
a9tee-S to pay! the Underlift Charge, if impostd by Seller. The Underj*rt
Charge shall be In addition to the purchasc price for the ptoducts and any
Other Charges, fees or aillounts owed by Buycr under the Agreement,
Pave,,
TR 12503 - Exhibit 1
(MacMillan Proposal)
EXHIBIT
TO PETROLEUMPRODUCT
PI)RCHASESISA LEA AGREEMENT
pq.c of P g
MWA At w k3sel &*k sa •at ti°$$ . #
TR 12503 - Exhibit 1
(MacMillan Proposal)
Vol
IYj �
TR 12503 - Exhibit 1
(MacMillan Proposal)
Ths is a Guaranteed: (y Agmement dwed.Aprkl 20.. o i Ma thou elr• - Company L11 iM le
parawshilp with offiocs to 339 South Maito SuveL ' o N � Ohio Oil Comp=y of FlOnidaa cmaebouss olnr
with o�I s at 2955 East I I Street, �i Wva, F11 orida 3 30 3 : ,
a and . � art t offs t � gs:
, - , " r t 3�shall mean. gw. h , so of n ist� t s of -all � .
03e : et � o rj t � T �t� ��� � i � .o ice . ai' r� �r� � � ° � �'� � �� � � # R� shall er to the
a
44 Rkshall mego 5 calendar ;s ip a Mont:' bcsinnins,the f1m N: of the Moot . The lat -Day
'Periodto Mouth rnusA rind ors the I&M cakndar day of the MoiAh and can t>e shorter or longer thon 5 days deWading on the amount of
days to tht. Month
t Ttram The iniltial tem of this Agreement is ftom Jul 1, 2012 to Junt SO.., 2013,inclusive, Th's A mement shall autow.w1cally mnew
the 144 term or any subsequent om-year renew I tom, In no 'Instance shatithis Avon
ottt a During cach Month. Macmfta t "11 purebw IWKthe Monthly} Volumes of cacct at the mociated
TermiTal as show to the l .. O � -: :p .:. i�.. Oil.shall purchase the S.-Day Vo s o� h Product
t � tT . �� bithe k _ C thall not, guaranitety MwMiusn 01Ps pumbast,
o r than i o o the -Day Vol times t t ) in DOS :� i� � s over
t t_4 of Ow 3,*Day. Volumes A01 not t�� � tic t :o oil ti t ion to 'lurch thtines.. the event the.
Y :'. i t t; :� t t tip t
is �: ,. � � � :: �� �� � � ��. : � � MPC Regional Offict
in *WnIm': ` : . t o � s. ri,or to Teo _MP Regional f sw f4ss ti t ate itt "
'
& of the additional volume reqt
t mutually aWee,, shjitll amend the volunia in the table so foft Wow
err-fsiiR-.3'aferR F .rw i� aearxeseox°rr x�y•aaea��o+�.■on.r
1 � 00; .
ro . t s the � act hos .:e& r s of the
R. "� Fh. hoc r sY , o h n
ends_ • that me)�r st the °r to
tin h fh .
. a y i I limited mid Mai. a . � s the -right l* : t
II s rot °� s t that his tot `;nto 4
tortious, or a breach of contwt...
wild its sod invoice.MacMillatt. Ott on s: monthly basis an underliffing.. f4ce 0M030 o f
° s lift the Mm� m � of Cacti prt-wt al. o t T �: the � . :
at.3
M C'Within 15 4AYS-after mceipt of*e ins jioe for any applicablton r t to - Ch&rptl by M PC., No fstijurc.
: . tr
Imply and _ xi.i: or �tr is t i t mould otttl o � v M ph s o t o
WA
fft:ri s sr $ -t o �r t r r
ftom sl rfin its t herein through estop�:s r to r logy t � ` this t s
written notice. if, for spy o fiye months, M40401so 011 -Wfls to purchan the MonthKr `o the associated e in
do .x ` J t l o ft ""t M ll' o, t the o tent
losistically feiht t0i. Prods atanothtf MP(,*. T fit.:
6. atop : PRODUCT SALES TERMS ARE PART OF THIS AGREEMCNT,t
t Pmduct :" Crms t� is t t
t, I h - : et t two o al count Mire ll � °
t the sight- to iso lose the
o�ttto� cooed herein � �t m . o r �t� o C" with � to '
3 otvtr the tams 4jn
con�o� co fi � and an) o t r� disclosure� � rt. o t t s art o ant is � rt
y; I its Gtatral
Tit; i
TR 12503 - Exhibit 1
(MacMillan Proposal)
Otvv; I ON I k1l 0) PROMT, SAW TIRMIS
t
7*w
pply to amy, 41=mcm to which 1k. am &IIA, *d,
;ri *Wh, thq- am morporawd b� tt JK% it . t Thw
j&
ft� JtM "PA4 rtr fft� PC" -
to � W
ft* Ums in 00=** rdiri�d to beloix a tht "As-ferm-W, Aw
(:W"ww 0 (�-Sdler) uWr tht: Arremot to 11t. buy-cr identific4 10 tk Apftmml rRov")
to CM setiv Ufft:_ -if St1wr do" NX "cot ilt 41"ftnt Own 4duc, I mow g latg pa"
NIOVS-T LIST
110YOe"t, payrm%t wms src su Jw i mAt ftw�
wt,
WERW IN fR.'i'LL SMIXMi OF A VORTE6 Al
cxwed ft mAa*WM aft"O 4010WO bv Jav P N M VNTS TUIN st, SEW $I
CERTWIEDAW11, 4iWOS RWEWT RXQUI M,E w'"' %V"CROAL OWDIT MAS,40rk MAR,4TO 'V LIK $3,9
ON MTROLEUP t f WAN',
,SOJ*7*ff MA14NSMELT. FTNVLAY�1� 0"10 45m. sdiet buy Sm off ww%mis Owd by Buy H it
to 0 x subsido"a OtOffiligO *glarat Am&At,� Owt4 by it 10 P*tr
a.& Stilt,
kvicS, Md �Oftf 4�%U#tjl J.*'hVjhCt jMPQ Nd.
PTOmsin& uw,
Van$ jM., MtM
v** thmuo a TWOUft"Kn't Ot'vict'"capt or
�Covsy, �rw O*r*;41v 11"06" M1011"I to PkOvm tv thm mw Owtrio* C* rit4swat: "Aw c X-MP140t to th i* Obitz
wian am Uxts talkd on stikt's nm
3: twivery. At . i stics Aall t4c F',0,0, ft �--Shir, jiom"'� JOW100 $WW in -I*.- A Mt, UnJOS: the Apmrnmt cl"dy fw
TitIC.
%
W fit fmM4,* 10C*100 4%. PT960 the im1poll UU4 w. 1"m *ki Unst. i?�rsc p0m,"CA1 host wmtAiom *r i St
SO4 ti$k Of I= illAll
pwio,
naw Saw
nt
Cf*p Ott
haw A* and rA of 6.s st de
T` Ws mi bc Amtod tw,* qoq�m Of
tXPOMes: MMA 80yet. Ulk!r SW I haft m obli.g.'stjoa tD kh-w ftodtia t* "Shill fmlmll� *Xmko w1k* OU)Tf, ib WMS�. and, Uft*'m UVC towltd. fift', &�w im in
,ownpi W" w". 40�. govm1" *"*a to the. , *Shtp (mv" )O_C*Wm;;.
*jjVay_ j$ f.- tjW4 -ftp V' 44$jj"$j" kA
ft A ft .0 4W.rj$j' -or
$S_ Pmdw posm w
#wJW 0904 fl"z bwV pmwwp* fouw- wow"i0ft
t* - i 1 $40 to a
Wmu"*m "OV. wbat bom"I I *nd SUW( jV4 %jj
fW Wtft 0
"Aw," ft"', 01r, Al* b Ot "C"Wat 01, t)w vlwkav� 8
.4%% Std
VK
"W Sul ply Ow k
C 00811,61y mod to A, I(NA"OlOo shot ht isawmi ftI-d 00: Ofor of tftknom) CwibrmwMeten V =-jrA.j LW*
it saiii:, 10 _,W, y
.-TA ii 0 * I t A 5 T M i h tA V�ftl"U bo umW
OdmlftkF� may w
Eaw pwny my
0411 bc .041wito CUS impod
quw# Amd 40-4.u. L: t;� ddc"�qwd by a 6"'048ttftO Oos"W patrol"m
'k, -
or
hall be. shmw 4C*A1fy,: tw iiwiu" scivi I m Shelf bt by.. "o)miat
MM #U CWnM $Wj� WMPIV Wjd% 1& 1$, to t6t wo, twivwy t
S. Cov*U10 a -Witk, Laws, Ou-vw its ad stondwds 00":
m"t UK jWt tW..,W..Otr Mir Ow -6 to twiv"Ied to
A"Id .:. VP Ow w"Id f)e w .14wwd" of vs�
� W thal "ift. - y Wd�
ft sm.l. sow* Ow"m%m: frm ift 11k*400radi O"Ohm -is tb;v 0 -
A.0d. IkAw &OW, ho R=Vcd M*Ovg sxkv 000- S*M.:Nw L **a *w
intommW6 to C". *Ymi m", w wr,-&,.. 4W, vuom%m�.- i"::m**v **m to brow
ww th4t 'I No tow title- to
W-ArM*C Sditr VOWMts " Pmdudii AA MOO Ofti, Ow- iq*'�q*tc .%dltr- -AAS14110 a VIC
Or Kwa I
OlVfR: 't M IMPLIED : .
14alucft, tug, ot 40 %ml THIS WARXA At"'t, INCUIOUNG TH:
old r
,JAR RPMfo U41tr 4W, a �[U 00#M Ow ih eta (iml
Cis '11 ~t be in "iting.. qWWy.Cj&- r#,i Vwt ft-
�Imu A 4d"VIV: or *KftO4q-, Ow oil 00W
"SU
414M jht C* V -vv, And 1�`, .6pw awd
#at To.. Wivoted to 0 . f`)j$ (ft BUY
MT it SAW
3T -NV V", THIS J4(;1w11:14V*TOlk'TH1:,.i 0 VU14M9E BROW"Ir
or
ONIV'WAR AFMA THIF rAVU OF Atn ACCXVVS,-�
it r pito Mo NOR
A" I.I.AlkiffrV. Oft 10TOVAWISE) EXCEED THE P1*CjWF, ICE F j!'jjr t)�J� IT
WA RICiJift NEGIA :v.cr
T CON 'm
G PRO
*VA ?t-;N;1T1vU vS,`0OUN.1,i%L CO'NUOVEN V
ffit's'" OF SV" DAMAGES.
P".. to USe.'., Oft.t XM Otilty Or fatfat
F4
A th w is
Cr
:*.,C 'O"'Ok O)MML (W J*: fft-... C44P.1%10
190*46". mko vrv"kw, str&t
a tobw "Puwt *"w
Odiji(W40ow-t aw
mm. with en
-a dfspWr_* or Wk mi *aim w. 4M invoht it iA wor- in 0*40)"
Otft A Job
Pm .01, fpmml, % .4
1W
91.14114" 00*00m, i9two S" at a"
is inve (46m �ft Maw
-Y -0
Ww tumwmt (whodw e0*000 000, sol*r
ft ""IY w"O" *U: of O*m in SW tow M."
"*hw Odw.vr*mW by�- SOO.
1.1" todeftelty. "I i0d.omq and 4creod SOW wW t
;X11% *44iam a4y jcas� churn,
bablittv, (Squat at OJIVOCO.. rift. or
or $V4jA ijabihO, or, or m-Co"nectim SAY
OU
t!�mor any 00 *14& R:WWL OtWr fjytr or Othen. Oft,
t � . I
Ox <)t O)c 44"Sc, in
coui I'Mdo?A
.*jjXAjft
K jjC m by
tWjd-vw� rAiow, salka MY. nka to $14mtey wwd nwv vokmr into WtWemcal *40m aftwwo thts Oblisason
CL. .0ift0h, S9110-vay imime "A im of &rtkuh i
ln*"m. in the evem of a by Rvw -which Isom ta"d 1* 10&
wm� 1010404W *4 Asra�tw' 101 MCC (m.d _OUyO.,$hA I h#Vt JW_ f*M tO.Cige;) irt fj _y$ SAW, " stwt
any Afto"t w Vow ft pwis
of's oft kwume dati'm wow.
bdow I* iil*� W, Urm "t:: i$ iridftft to any Obtr mw* the m q. te iv -WVh 14
Pr .1 be, fmf" the v -S jk, b:
W for, Apy WU4 00.1 wit a
19 Ul,&CIOG Od Miami
filing
rom, . Oam AAA Sdw D" *t.ft
and any os,�& it
UO& %4*,y with lcgwd to thr Ptodwa5,
ftyff *�hW
Otwst (N Tlwsslt of Pmdoc
ts to OUN,,tr. SnO the AtrmmaL� OW1 bt $onvmd b� ()hlo Jsw. cxcludl AM
Qft
ht
Wt Ut Pw*"- 6. 2, $,7 6. 11. md 13 abo"m lhah survivo iormtrAtion eill�� Agrocom
�y Of thy p*d of 0
Avomtot.4jal tO Ofttcl 114C vV44yor tnfomepbgft� Of it$ fmairting
of &kp" t*y W) Tht ASmomm.
Alft 4. 1 , _W any
b*
any amp" amsiso�.: (w &ftalma b� Boyer AW! be V*W,. (F) No 4 Im
Ift md
idrjMjftSzmb
y ccoifiod voij mm recoqu n4pnxftid
by a Agio"al milict wvIce w kr "dM$*d As "Oft
k A Aptmot shot)
W
av=r" of the pomes wo mspeo to iu
� �.211
TR 12503 - Exhibit 1
(MacMillan Proposal)
AUMNOMMIMMft
rwnw«
Marathon Petroleum. Company LP
3475 Corporate Way
Suite
Duluth, GA 30096.
Telephone 678`'47 4-1214
Mf�
FAX l '7Y/497~8 r 97
April 4,2014
To Whom It May Concern,
Please consider this to he formal confirmation that MACMILLAN OIL COMPANY of FL INC is a
current, active customer of Marathon. Petroleum Company LP Nkth access to MPC product at the
following terminals-, Marathon Tampa, Marathon Ft. Lauderdale Eisenhower, Marathon Pt. Lauderdale
:... Spangler, Marathon Jacksonville,, Kinder Morgan - Taft.
Sincerely,,,
V
Audra Singer
Tem'tory manager
TR 12503 - Exhibit I
(MacMillan Proposal)
r% A MOW_ Woft, 000&AL a
2 AF
MIA M1 N. G S
EVERYTHINC UNDFR THE SUN
DATE.,, N4ARCH 4.12014
MQ!!�-EST FOR P.&O—PO&ALS
ALI-, LNTERESTED PART111',S:
RFP NO. 14-A-035
The CILLty of Coral Springs, Florida, hereinaafte:" referred to as CITY
W"11 r0ce'vc sealed
-the 'n aty Hall
Proposals at the office of - Purchasl
Ira-strator I
g Adm' 955*1 West Sample,
Road, Coral Sprhios, Florida 3 3065,0 for fumishing the services descr'lbed below-,
T "LEADED GASOLINE & DIESEL FUEL
FOR. SOUTEA ST,FLORIDA G 'ERNMENTAL
PURCHARNG COOPERATIVE GROU?
Sealed Proposals niust be- received and time stamped in by the Purchasm'g Adin-inistrator.,
either bv Mail or hand delivery-, no latcr than 2:00 pm. local time on 'wed
nes4ay�.....April 26
14. A public opening will take place at or before 2,15 prn.., in Co S.S'
the C)� "I'v
Mm 1011
Chambers located at City fla ll on -thersarne date.. Any Propo%ds rece'ved of
local time on said date Will not be accepted under =1 clrc=stanct. Any Uncertainty
tegarding the 1.1inle a Proposal I'S rece'
ive i I - the Offeror, d Av'*'11 be reso']N ed -ga'n st
A Pre -Pr osa nference Nvole held on'Th tsdaN%. March
203 20j4, gkt
Broward �Countv Port Ever&Wes �D�p
-a til eiA., 850 E der Drive
Room 301 fit.
Lauderdale,, FL 33316. ' h P hhire* al Conference to discuss the
Is
me is of this Request forPr saj� and: Offe.
ror's inqui.nes.
Proposals are subject to the attached. Standard 'Fenns and Conditions cantained in the.
InWuctiom to Offerors.
CITY reserves the right to reject any or all Proposats, to wahre any informalities or
itregulantics in any Proposals recelvcd, to re -advertise for Pro posafis, to award. -in whole
or in part to one or more offerors, or take tuiy other such act -tons that may be deemed to
be in the bicst interests off' he CITY.,
Angelo Salomone
, Purobasing Administrator
MY OF CORA SPRINGs, FLORIDA # FINANCIAL SERVICES DEPARTMENT * PURCHASING 01MION
9551 W, Sample Rood # word; Springs, FL 3-3065 * Coralspr�,,qgs.oro
PhOnO 954-344 -1100 0. fox 954-344-1186
nge I of 8
TR 12503 - Exhibit 1
(MacMillan Proposal)
�${��2"'S{g', 3' @a�•3 k;i: k' ��Y� h '� } ^F t
fob io« #006 k' • tr.$ 3§a.: '.ir '7 ia.. f"'3:Ck '�i . , #:: ' 3' # ''>< • �k Qp>
TO OUR PROSPECTIVE CONTRACTORS, -
The attached Invitation for Bid or Request for Proposal represents a coopcArattve Procurement t
or thei
Southeast Florida Gover mental Purchasing Cooperative
For the past several year; ap ro iMaj. l - Sort -three 4l) goveroment entities have participated firs C o ,
r l a i in Southeast Florida,. e Sou 'heist Flor.da Giuvernmental Purchasing Coop L"�j �Vcwas r I
rmc Ii an
pro -vi�c o t and co i avoldanccs to 8 1 enfitle'I)vtl izg the buyIng owcr ofcombl*o-te
requirernen� fi r common, basic to-R
The Goverment Agencies partitpt in this part . ter. irk
locations are listed in the arched document
vLQ t�e st era Goeo.rocureeri i�r :
All quest -ions concerning is procurement should a addressed t the to uir�
�, � agency, erair�atter
referred t
the lead agency', All responses are to returned in aere ;it1" the trctins
contained the attached ocur er t. � rdif i ulty wit participating� rct refer'eased � this
award must be brought to the ;attention the lead agency,
Each rrvlc'i at�rrg !DoVrernmental entity i`it. -be responsible for awarding.i. the contract. i s � it
q. own
purchase orders, and for order placemer4:: Each entity will m ire separate billings, b ray i ,
�. p�r�s.te
for payment to the `ontraelcr(s) awarcled this contract, and issue its Own tag exemption rt"(mates
as required the Contractor;
The C tr�acti r ;as order terms f eachentitywill :prevail for the 1 i1 €fit a tinyentity..
Inv.
'In instructions, s ctions, delivery l t' are i u�r n� requirements III a r nce with the
respective age-ney reure-eats;
n. reference iin the documents to a single entity or location will.,infactT_ be Understood as referring t
all par ti tPating rentities. referenced in the documents and cover letter. r iess spec' call rot
otherwise. y
The awarded Contract r s shal.1 bere�sptlnsiblafor advising the lead ag.enc-y of t cs "*
who fail to place orders as a result of this award ran the contract period.
pa-rtici a is
Tht. Contractoqsa t jurnish_ th
t Lead Agency a detailed Summary f Sales se1 "halt a
contract p ag
a :1� the
Shalt �a�l t o trash m -r(s) coa.r l namw� the tote of jeac.
� p period p
' �t� .a� �t� tit r�l�.' +�r� � ir�a� ��� _
MUci alities and othp-i' iii.{vorf YY.i oroz$ kikt: R4^jft .iws.N'i'°4. it .,4. '-. ,ga r.wm.,Aiv. r_rr�.... --..0 11. .»ew.
�wwwv..aw .� V*-3\yp ace
.. .. .�:.�:.,....� ' award. However ether Southeast Florida � ��r �er�� � Purchasing
�suttir� l�r�rn t�: r
r:
Cooperative,� _ .,
_members may parficipate in their contract for Usage, during, the COntract term, Or i
any contract eension terms, if approved b �c
the lead aey, New Southeast Florida Governmental
Purchasing. . Cooperativemembers may participate in any contract on acceptance and a royal b tb
lead agency: pp e
None of the parti�'Patj:ng governmental entities Khali be deemed or construe
to be a pay to are
contract executed by and between any other governmental entity and theContractor(s) 's a result of
this procurement action,
Page , of 8
TR 12503 - Exhibit 1
(MacMillan Proposal)
1, PARTICIPATING AGLNICIES
ency Narne
a -
'B�Oward o Can-tv
2 Boca Raton, City of
3 Coconut Crock", City Of
4 j 00P
I , Crof
Coral sprt'lgs' C' of
6 Danj'a Beach. City o
7 1 Davies Town of
8 Deerfield Beach, C' of
9 1' Ft. Lauderdale, Cipy of
10 Green Aces, FL
11 Hallandtile. 13eacK, Cit), of
12 Hollywood, C ity of
13 Lauderdale 1.,akes, City- of,
14 Lauderhill, 04y of
- - ---------
15 MaT-ate, City of
-------------
17 1 Miam"Garden
I I I . s3, City of
Miramar,, City of
19r N Kaffliiql` Of
20
NoTth Palm Beach, Village of
Pahn Beach, Town of
21
22
Ninbroke Park�, Town of
.1
40; 23
Pembroke Pinesv (14ty of
i 24. 1 Pompano Beach, City of
2.,5 1 Riviera Beach, City of
+ 4�
26 School Board, Broward Cty
Address
C-On.tact Pemon
115 S Andrews Ave, Suite 2 M
YL 4 _ 1-,— -133ho un
20Uu*derdftlft,
1 W. oPkRd,
'.
LYnne, Piper,
Uoc4 Raton, FL 33432
4900 W Copan
— -- --------
Coconut Creek, FL 33063
...
Serneraro
P. 0 .BOX0
Kezi Anne,
Cooper City., FL 33329
418'1 NW 121 Ave
( Oral S r n,s,. FL: 33065
100 W* * Dam Hgach Blvd
Tania Stevons
INnia. Bea6h, F1, 33004
16591 Orange Dr
Herb Hyman
4_:1)avje8 -Fl, 33,314
T-
401 SVV4 Sc
Da "d Santue7cf.
Deerfield. Be L 3"3441
I on N., mdrews Ave. AnnDebra Diaz
Ft, Lauderdal .13301
5800 mejaleuca Ive - ----- -'T1�011i� NA . ve. . ry
Gteen FL
400 S Frtltral 1-ligh
WaY, Andrea Lues.
Hallandale Beach, FL, 33009
2600 Hollywood R)vd.
lanSuperville
Hollynods FL
3463: NW 43 Ave..
P-Obin Soodeen
1,ALdtTd21'e Lakes, FL. 33z 19
3800 Lnverar*, a . N& N14ike l-,aDC, R',qt
Lau dcrbill,FL 31,319
111�90 Margate Blvd
SPencer
MA'' ate, FL 33063
44 4 -S'tA' 2" Ave4 FIT.
Terry Byrnes
to FL 13130
15 1.5 N%t 167 Sal, Bldg, 76
am pson
Sulle. 400
1�
Mimu G4rd FL "1 "4, 1 9
13900 Pembroke 1U.
AhCia Ayurrs.
Miramar, FL 33027
776 "N*E
N Miamil FL, 3" 31161
1
'CTenshaw-
Johnson
6,45 Prospenty Fums Road X,
Suswme -- - -------
Crew$
Palm Beach, F1, 33408
951 Old Okeechobee Rd, - -- --
Lynda
West Palm iseach, F 3301
C:
3SW 52'Ave...
'Todd Larson
I -Pembroke FL 33023
13975 ftmbtoke Rd
Christina
Pembroke Pines, FL 33027
Sorensen
H 90 NE Y'4 Mt.. Bldg. C
Otts 110mas
Poru o Beach, FL '313060
v-2-391 A en ue L
Vierre Wilson
Rivitra Beach FL 33404
7720 W Oakland Park Blvd. #123
.....
Mark Atari
Sutirlse FL 33351
Page 3 of 8
I Moot k
1954 357-6085
561393-7978
9-54 956-15:84
-- ----- - ---- --
7'
954 4344300
RX .., 26-8
43-47345-220�5
954 924-6900
Ext. 3671
954 797-1,016
954 490-4390
954 828-5949
561% 642-2089
954 457,4332
9�4 921-3552
-------------
954 5335-2758
954 730-2,966
9 9"*S
54 .41
305 400-5230
4-93 1
9 � 54 602-3121
305 991-10J5
'616
444
561.227-70
954 966460-0']
Ext. 238
9:54 704-1259
954-7864019�
56) 84 5-4 1 iQ
-- - ----- ---- -
754 321-0507
TR 12503 - Exhibit 1
(MacMillan Proposal)
� M rice am . r, r r :: contact PrIlsur) MOM
� �...� ..
. .
27 l ...avwh. : v.�.r...... ....,..wr..nw+rwwvnrvyro0pp0.w:..
l S t
oo) Disri t. 'Palm e c. i Forest 41-Ilvd-
i� i�p5p
o est � 4
Base, �.
}pOp}OOrplHnw�•. � ..
}}} •.uNn.nw vsw.-:. ���.Hnyw.♦:.},:.ti.\."...iww.ww...mvwrvwnn•..nwwMwev.• M:r.A.✓.w •.
..+..Doti..:.. uowo�ic:•: � .w.;ee�neaea.:cot�.:::
Sheri ffs Office,, Broward 201C I West Broward BNd
2 9Co Ft
w
unrl , C.jq of 1601 136 tft:Y k� r fix ;... .�,.�.....
Bldg. A, St4te 101
Sunrise, FL
Tamarac.,Cite or 77525 'ti w cb Keith Glatz 954 597-3567
T narac 33321
H
westo ¢ city O Post'kmd Karl Thompson j 9543851.,26*00
David Ardacka.
TS
WI RK
EIM-ENT-OFTHE
ix
Contract for diesel and unleaded gasoline productshave Access --to
w v �:� wori
ind
have proven stable business p r .ti n.sk lncludin.g prrj`vlslons f6t delivery
capabilitie-,, busine.4ss con-tu-voity ud SUI?plv to the padicipating agencies in
Mergency itua
III. —KO-P—E OF ISERVICES
Aahimet " S c am � Requirements
Attacb a "B" -- Locations, Agencies fuel jor a �
:personnel. ions and contact
The following elements show: be submitted W11-th the proposal at the. iproposal:
�.
Submi scion
k Cover leer, . . covet letter signod by an. authorized representative
The letter should preSent an overview of the Proposerss or he firrn.
ganization and ill
include the firmnarne, address, prmojpal. contact person for jhi.s r-O. a
at
address, phone w erg a. a.. number.,. w ' .,. b s r bf the � ' � ' ��({ {y
and corporate aftiliations.B4; Qualificat' 1. .1
expenence of ProoW r for �i i . the t ro . s th
e
Spec-ifications and Requirements Ate.
State. proposers capability provide thes to
(Port Fverglades) and reflionaYnati-onal JeNrel.
n a local
Page.
TR 12503 - Exhibit I
(MacMillan Proposal)
r
2. List of* representative current customers compamble in, size and scope to
this RFP fot which the Proposer ts providing petroleum products. The JiSIt
should include the name and addrcss. olf. each client's cornact person.,
p'j of th
telephone and t'ax numbers, e-mall ad&vss and a genera i des�crj�I Oje
existing business reIafionsbj',P.,L
Personnel.-.. ldent.&, the proposed oontact persons and tele .oners r pl)e rjumb fo
ordering services, for, invoicing questions, and other key, (customer ser
personnel that will be assiped to this account.
Addre,", bow Proposer will ensure 'Its contractual. bligati o
i ion to Iffic Co -Op.
Include an contractual obbg I atiDns to supply `UCI to 01ber entifirs that could
affect the Co-Ops supply of fueL If Proposet is a fuel distributor (not a fuel
terminal operator) also proxrlde proofoi monthly fuel. sale. oh es, including
copies of any Letter of Intent or contractual agreements fth tperatots.,
Wi
See Attaclunent "C" for mzestvd. format of response letter that would 'be
subm"1t Al
. ed. "th proposers re4pohse.
1F I It b1l"gation- ofthel -part"Cipating agencies,-, Descn*.be the re-q.uiren znts �pperatj - onal,
0
legal.., agree.mcnts, insurance, etc., for dellVery of petroletun, products.
the. sale. and "
C,opli'-es of an - and all requIred terms mid conditions., agreem ices, or
Procedural descriptions should be. attached to the proposal r-esponse, Proposers
shddescrj'be'ltidetal.1-a: rproduct volwnepurcl-ase-requ' nc.ntswhi`cb,%Nrou`d
ire. jrAAA
be required of gach_RA!Liri M
Rgdn.g.,grenci� on a monthly basi
F. Confingency plan of action, Firms should descn*be a plan of act 1*01ft to assu're
product avalitabi'llity (IiUcluding requirements for addlitionai products, before
and ,after an entergency situation), and avoid disruption of supply during any
emergency situation (e..g. hurricants). Describe your storage and
stribution logisfics plan to include but not be limited to. ownership or
control of storage. facilities in. the Tri-County area, agrftweuts Or
partntrships With fuel transportation providers to supplement existing
detivery capabilities, reduadanrt communication capabilit,es., and emergency
power generation. Availability of fuels at other terminals on a regional bastis
should also be described '10 this plan of action submittal.
Price Proposal., S-iubmit your signe'd. firm., fixed -e- PrOrosal for prov'd'ng al]
PrW I I
services., niaterWs, etc. required for sale of petroleum products as outlined on the
proposal form with the prepo sW reVonse,
H. Altemate.Proposals.
0
I I
�V option is afforded. to all proposers to S1 bm't an alternate proposaJ,
which excludes the provtszion of tm.sponat'
'On Services or the-petroleurn
products, included in Ih]*s RFR 7,17ranspoTiati'On services would be the
reSponsiblIAN,; of that participating agency, typically wi
W .1th velticles owned
and operated by the agency. Proposers wishing to submit on this bass
should clearly indlica:tc in the altemative PrDpOsal respotist. the (Ii6count
page 5 of 8
TR 12503 - Exhibit 1
(MacMillan Proposal)
from the differential provided 'in the pricing pares and any re uire nents
to be. met by tf e padicipwung agency suc . a,% insurance provislbns to be
supplied and certifications for vehicles and. cperators.
For the potential use of some participating agencies, the opportunity is
affor .cd to all proposers to provide the 0,Mon to pre -arrange purchase of
fixed - olu e(s)' of product(k) at a fixed price mom timl e io time thereby
aSsrtnge
. Product availability of fixed volurne() on a ratable basis Over a
defined period of time, presumable in monthly increments.
2. sabiied pre -agreed ed pricing p0.11ts for product(s)
d Unng that cstabtisbed pe od of time, regardless of market
conditi n y
Proposers Wishing to provide an alternate proposal on a. fixed vole ne `fixed. price.
basis should provide wini'mum and,, if applicable, traximum monthly volumes
appl.i blc or percentage of agency estimated ratable, demand that Could be
contracted for on this basis, If available provide a copy of standard tarns and
conditions that mould generaffy apply to such a transactioin.
Proposal Copies,* Submission of one () on inal, nixie (9) copies and. one: (1)
ieetronic (thunib dnve or copy of the proposal should be submitted to the,
City of Coral Springs, City Flail, 9551 West Sample Road, Coral Springs, Florida
33 .'5� to the attention of Angeio Salornone.. Purchasing .dministrat r.
J. .cadenda, Additional nf6ratio
Any addenda or answers to tte questions supplied by the sty, o pote t*a
proposers become part. s Request for Proposal and any resulting contract:
The proposal form should he signed by ati a thou' ed company representative
datied and rmmed with the proposal'
K. Contract With Par6cipating .genc
No negotiations decisions or action shall be initiated or executed by the Offeror
as a restof and discussions with any participating agency or representative of
these a endes.K Only those connnunicatiom which are in writing frcim she
Purebasmg AdrainistrAtor of the City of Coral Sprigs niay he ms. i+ eared as a
r
duly authored expxessi n . Also, only communications frcrn Offerors th�.t e
signed and in 141TIffing will be recognized by the ���tyas duly autborized
expressions on behalf'of the Offerar.
N'. EVALLIATION OF PROPOSALS
"vRatLion Method and Criteria
Proposals Will be. eval .tea". by an Ir a nation committee comprised cif repr sen tj* v s frorn some
of the Participating A en ies ire accordance with the veil kited criteria listed below
Page 6 of
TR 12503 - Exhibit 1
(MacMillan Proposal)
J"inn Q calif cations and. papa. bi'lities
Otichiding., but not limited to -fuel suppl,N;r
delivery capability from Port ENwgiades', Contracting
Terms mid Conditions pmposed and any altemate
proposals pro"Vided)
Ernergency Supply Capabilities
References
Cost
. I
PO.M"1- RANG'E*
0-40
"I'hese w6glited criteria are provided to wist the proposers 'In., the locat'01.1 Of, I - e'
Ir time and
efforts during the submlss).Onptocess. 'Tbe. criteria. also guides the Eva]-uati n
io .Omm cc duling
the short-IjAin and fuial ranking of proposers by establishing a gqnc.-,,
.9 ..T4¢ fTanlcwDrk tor those
delibera-lionS.
SHI be selected foT an _nterview pr"or to a. recornmendation being hort listed proposals WI
resented to the City Comm'ss'on. AS the best interest of tht CITY may
p quire,. the right
re
reserved to reject any and all propo,5als or wa any mi , nor irregWarttv or lechrikajity in.
proposats re. cel. ved- Proposers are cautioned to -make no assumptions urile.-Ss their Proposal has
bcon evaluated as being responsive.
S C I I E D U L � Q �F [ �`, V �FN�T'S
'fh.eschedule toy" event.,,S,, relati-Ve to tbe procurement shall be as follmvs-
Event.
Issuance. of Requestfor Proposals
Pre. -Proposal Conference
Opening of Proposals
3. Proposal Evaluations
43 Award of Contract
CITY reserves. the right to delay scheduled date,%-,
VIL SUMMARY OF DOCUMENTS TO BE SUR
Date (on or by)
3/20/14
4/2/14
4/3/14-5/30)"14
6/41114
Samples of the following documents - I (except, the Certfficale OfIns urance), are a"chcd
and shatl be executed as a and t' to this off
I er:
(a) Proposal Fun n and Offerofs Certification
(b.) Ccrtified Resolution.
(0 Quallfications Statement
(d) Non-CAlusivc Affidavit
(c) Offeror's Foreigm (Non-Flon'da) CorporateStatement
Certificate(s) of"' Insurance
Page 7 of 8
TR 12503 - Exhibit 1
(MacMillan Proposal)
V 111. AWARD OF ' CT
The eonu-act shall be atvwded to the responsible Offeror or e xs) whose Proposal is
determined to - the most advantageous to the Par6cipating ikgen6es, taking into
consideration the evaluation factons and C.Merla set forth in the Ikequest for Pro o a.s.
The Cooperative reserver the n ht to make multiple awards for the same products
or services, award products or services on a -individual base or any eomhini.a ion o
the above, as is deemed to be in the Cooperatives best int rieto
IX. TERM, OF CQN'T
It is anfici ate that the 1 ti tract terms. W1 be in +� �uA,.,.. .. .2 0.14 t� arch ,.
Z01 6 with to possibility of two () additional. two (2) year renewals. However, the
initial e nt .ct t nn(s) a.nd ren al erlod(s) is subject to negotiation with the selected
roposer,
ANY rNSIL)RANCE COVERACTFS AND CONDITIONS PRIOR TO SLTBWITING
UQUIREMENT7S OFTHE fNSTRU`C7J0N8T () OFFERORS,
Page 8 of 8
TR 12503 - Exhibit 1
(MacMillan Proposal)
RJFP NO. 14--A-035
U", N71,4FADED GASOLINE & DIESELFUEL
FOR SOUeTHEAST FLORIDA GOVU1.4NMENTAL
PURCHASING COOPERATWE GROUP
. . . . . . . . . . . . .
Terms used in these Instructions to Offerors, are defined and have the. mean'
Ing
`r0ffietor`4 means one who submits P
assigned to them. The term roposal directly to
CITY as distinct tom aSub,-Ofiferor, who submits a propose to the Offeror. The
ten*n "Successful Offetor" mew ihe quiLlifled, responsible and. responsivre Offeror t�)
whom CITY (on, the basis of CIS eVaWafiOn W's heteinafter prov'*ded) njakes,,an
award. The term "CITY" refers to the City of Coral Spfi
nngs, a muni c)P81 corporation
of the State of Florida. The lei "PToposal Doevments'includes the Request for
Proposals, Instructions to Offemrs, Proposal.. Qualifications Statement, Non -
Col I u-sive Affidavit, Coi-porat e Resol ution or 1,3ettcr offransnittal, Prop�jsaj�
securt-tv
and Specifications, if any, and the. proposed Contract Documents x 1 n
0
ic
pr trluditig
all Addenda issued rioo ece* tofProposals). Theterm any,
J-P I "U)NTRACTOW'shall.
mean the individual(s) or fmn(s) to whom the awaxdis made mod. -
Who executes the
Contract Documents,.
2. SPECIAL CONINTIONIS
2A Any and all Special Contdition*s that may vaq from tic General Cotiditions shall have
precnce*
3, EMTNAT O CONTRACI LMENTS
M) tfiI -al () confedeml., state and local
Befbresub ngaPropos -,eacb0ffertrrt1u6 A asider
laws, ordinances, rulef,; and regulations that may in any maunder a cost, or
per fonnance of ifie work, (b) study and czrefullv correlate the Offeror's observattons
wrab -die. Proposal Documents; and (c) notiNr the Pur.asing Administrator of all
conflicts, errors and discrpar. jes, 'if anya in the Proposal Documents,
4. SPECIFICATIONS
4 The apparent silence of the Sp�~`Ificafions as to ate. v -detail, or the ap i ton
parent om-ss-
ftorn it of a detailed description conceming.any point, shall be regarded -as meaning
that only the best commercial practice is to prevall and that only products of the
finest qaality are to be used, All 'interpretations of the Specifications shall be rnade
on the basis of this stalement.,
TR 12503 - Exhibit 1
(MacMillan Proposal)
2. I'm the purpose of e ai a.tton, the Offeror must indl ate' a N,� variancc. or excepttotis it)
ill stated Specifications, no matter sii ht. i r a explained in
ct:aii Y AbsL*nc e of variations andior c rrections will be in-terivreted to mein that the
flexor meets all the Speci catioils in, even; respect..
INTE RETATIQNTS
ANfr) ADDENDA
5.1 If the Offer4or should be s n !U"Oubt ao, to the meaning of avy OF the Proposal
Documents, is -of the o illiorr that the Comt o an. Spec Iffinations coo taro. errors or
conttad ctions, car refiect omissions, or has any ues(fion conecming Ihe conditions and
spec cations, f'f`ero�r seal subm"t Witter. rcc���st �»+�c`tc# ��� c � arc ��.s
dm.inistrator t`or i <te.r.l)re.tat:ion t.)r cim,if c tioti. Such request .m --,I mf tetice. the date
U.I Proposal op c r~ and ropcisal t umber an should � rt�c�:�l e by e Nzchasir
Administratot at least ten 0 ) calendar da before. the date ()•f` tie f -nal opening of
the Ptoposals. Questions received less than ten. (10 calendar darts poor to the
Proposal Opetu4ig may not he ass Bred nterpre .ttow; or clanticallons #.ri response.
tc) w,-h questions will be issued in the form o Nvitten adderida aud csha he niai e to
al parties recorded b �"`I Y Purchasing Administrator r as have r c-emc the
Proposal f oc wncuts. `i'he issuance of a % it en ad.d.,endum shall he the ort y offficia .
mctbod whereb)? such an intetr. mt:ation OT Liar i i t n =i ..! be mad
tti �s�.# §, �" �w s Y fy ♦v� :4' Y `�. +�;r�;r •�: ro ::, 3.,,g :.i s ,
,3 e 3 `�'�} $ f t f2 � F �'4 t � t 2 ti f it^Y1 x k� kY Y'.� Y�' F' �• f#�, x Y
:., �tt: �6.• ,,.i�.s..X� i�.i:i. .i;:>J►. i.�..:. to .� �.1.<. 4 • � �- � z L.�l �..d� R ;:�'li i.:�.l.i�i 5.��.'�.�:.A ��J���.� 1'�'k�,t t��,i:� ����..e t.�l.lwt.�.,7-�'. :��.I
v ��:ve-ut Cif isctopanc ies exv. i kg.. :' ti' 'C u.r"'�I amounts. and ex'- c ts��t�� or t�.�ta s.
U-111t amount- small govern.
All proposrW costs for fuel and any alter ate pto osa. cosy four .seroce sb
fi n and fixed for acQcptanix for n pq ;_Ml calcrs ar (145 after r Adjc day Of tJJ:'
Proposal opening,
'fie ON' -CO IA_TS_ r r AF`' Ds VA"
':. ah'eore a�t and h��'� su it t n iO.M.
form with the Proposal, I : Y consi ers the failure of the Offe'r(:ir to submit this
document to be a major- irre ulari � a :fit be cause for r�Jecflonofthe'proposal,
��.;. -TIT 1��:x ,. � 3..s�7 NF(WMA3.IOT.�.'TATEN •.N,1
A. -person or Jfiate who has been ;piactd on the convicted vendor list followia
convxfion for pubf c: entity crime ma not submit a proposal On.:a contract to provide
any goods or serviws to a. public entity, may not submit a proposal on a cmtract Ix"ItI.,
a public. entity f'or the construc ion. or repair of a publ ic buil din or pablic vo�rk rxra��
..
`age 2 of 10
TR 12503 - Exhibit 1
(MacMillan Proposal)
a
not submit proposals, on leases4freal property to public enti, rnky not be. awarded
or perform work as a conlTactor, suppher,, subcontractor or consultant unde a
con Rh m tract �with any pub'ILC enjily, and may not transact'bus.-Iness wi iy public e.ntjty
In. excess of the threshold. amount provided in sec tlon 28-7.,017., for CATF.GORY
TWO for a period of .36 months from the date of being, placed on the convi"cled
vendor I iSt.
9.1 In compliance with Chapter 442, Flofida Statues, any toxic substance JL*
isted M'
Section 318F-41.03 of the Florlida Administrative Code delivered, as a result. of this
I Proposal must. be. accompanied bly a Material Safety Data Sheet (MSDS) that may be
obtained, from the manufacturer, 'The MSDS must include the follovVIng informatioW,
9, 1 1, The cheinleal name and the common name of the toxi-c substan
9..., llieh=rds or other ql` sski the use of" the toxy " ing
ic siibawce�-, Includ " �li
,
(a) Thy Potential for f1m, explosion, %corrosiviht and react4vity,
I I �
(b) The known acute and chtonle bealth effects of' risks from exposure..,
includIng the medical conditions -wbilch are generally re-c(..)gn,1kzed as
being aggravated by exposure to the toxic suhswce, and
The primat),,,routes of entry and symptoms of overeVos=,
9.13 The propeT precautions.., handlinIg prac
riecessary petsonal protect*
Ive
equipment, and -other safety- prcTautions in the use of or exposure to the, toxic
substances., including appropriate emergency treatment
m case. of exposure-
9,14 The emergency procedure for spills, fire, disposal and fnt WO&
19,1.5 A description in lay terms of -the kn. ovms � fie potential healthAs posed
-Pect
by the tore substance intendcd to alert any person readilig this information,
14 1 all" lable, that thei aet*
1- 1.6 The y=1 and month, & av inform ion ways compiled and the
name, -address and einergency telephone number of the manufacturer
responsible for preparing the In.formation,
t 4 � , *
--arrants that I I pects
Bidder vN the commo(lities supp) "ed to CITY shall wnfomiin all res
to the standards set fotih in the Occupational Safetv and Health Act of 1970, as
aMeftd.ed and the � jlUre tjo CQM n11 be considered a breach of
t)],VT With thiS codition W1
contract
Page 3 of 10
TR 12503 - Exhibit 1
(MacMillan Proposal)
INNTEREST
10, 1 The award. • any co : crewi. a• is SUbject to the o of Cbapter: ?
Fl ori�: St u -.Y Yo s t di ARC J i� w RJ O A NG � R A � 4Y F 1 X^t;
di re ctor, parbier Proprietor, : La ate or agent %-h it; also an office. r or ism ee off"
a .riy tb 'ic:-patesgayc u!.:bcry a1. 0f r rs jn d' to t natu (.)f
t crc t of ire rc :. 5%) or M c �. h� �.nn_ �chc �
+C^�?^Yk?AM�M1M^M?T�MI.MN/.<t^wM0ah3lQ.NN OF: �GArN�JJ�wWMNy/�M.w%4weM,we,M�..wwww/+wv�•erv,vn
Proposals m"Lie typed c �: n : .:. , " of ra :� � � � e � , Wit � �.
..�,
corrections io pryices made by tlw Offeror must. be
11 �, �:� �:ll
al ,� .; s ata � �� o Ike
address-ecelpl of all Addenda, The
aril t: ' �''�:. �: ne r � rT fO ` ft` m n -fi n5 r id �.roposa : i ustbe
,37 �posals bit. cy or Pions must 'c cc -the ct�r—id r.��. r
other corpurate offlor acconipanied by c•N enc. f autb city to slgn, T e. c .,r
address and state
a �Y �.��:�'
. 1,4 Proposals by pier aP .east be execuWd In thepariners.hip name anti 12u n :d b y
Y
partner, woke Title � uppear Endo h signature it the o ciW add m()f t1le
pannership must beshown below the g t rc
1 :: sad s submitted a . oj� before she time a: a�: he . .ce c the
qcst for Proposals and ha . b ubmi— to a seated en:vclope faxed propasal,,R
Will riot b accepted under any irc rn tances). The, nve-lo— ��� .1 C ;B NF � . :
XX ;a..,: 3•icir ``:�9.6ra,..c5,,.s �.a. YsY.R.`... �b.,sxH"`a:..y.`«tr�a. .r�a�f `X,is;a R
g{q �t�F`,y ,�7ik� wlwrnw+wirrh,•.f y� )t {gwww j� jyy JO ,.0 ,N�wIYVsn...� „,..Arewvr ♦ _
$ Fj�.:�6..d.��„f J. y 4 �° iat. �,o?!' Eaw`: } Y.A,•.r.1x:4+i : g`:•,e°Y -.: •~ t� ;`� V dj2' •♦ < yjpp
r..4.w�:.vuwnrwnraM+
.vw+w`.„.rH+,w,rn,•. �rww.wMO Wi44.seasawWvi,.
VRaa. o � CITY �(F....� :�+ a CORAL qs' � N. 3R 1 � c w �.�}
..�,.�...........-.:�.�. � IT .. R � :..O A , any si-liall tote the
s -me and ddre s' the O. cr r and a D. be accoxnparucd by any other requucd
M
Y e r sia l not properly addressed and
i'dentifted-
11,6scoot wt � ter 119 of t is .r ay a to P Rcc•c s Law) and
except as maybe. provided by other applicable state mid federal law, theRequest for
Proposal and th,e responses thereto t In the public onia °ti tile Offerors
uhichth. cr C0111 IMU111al and?" r r � ' etau- said l i ch. e e v;,e be
TR 12503 - Exhibit 1
(MacMillan Proposal)
cumpt ffoni di-sclosure, 611"n9SPeCifica-'lly "fie 4PPI-cable, exempting
11.7 All. Proposals received from Offerors -in response to the Requesi forilro,posal will
becorne the property of CITY andvN,1,1 not be return. e d to the Ofkrors. In be event of
Contract a-Ar,-zd, all doelImentation jxoductd as part ofthe Contractshall
ex clusiv e -property of: CIT Y
NIODIF1 CATION AND �V`1111D OYAL Q �".,PROPOSAP,3
F'ropo.S.41S MaN
be al.-odified. or v%vithdrawn by an appropriate documen,
dtil.N- exevated
(In the manner that aProixisal must be -executed) an.d deh"vered to the place- when
Proposal s are. to be s ub, mitled at any time prior to the dead1ine, Ryr ss tibmi t1ing
Proposal.s. A rcqueS.Jr or a r-noddi cat
I(In MUSt be'n wr'l`ngy, andsigned
todog so., E'videnceof such awhority must a ,.mpanly
P
the request for withdrawal or modification., Withdrawal of a Proposal will not
pre.'!.ud.1cc Jje i.-ighl1c, of an 05er-oT to submit a new Prid pniior to Ate Proposal
-cr cxp ration of iffie pet"' d4 for reQ.e-*iv1*,ng no
open ng date and 1 mek Aft I I to
Proposal rag), be withdrawn or niodified,
im. ours atfer ProposaA aTc o en(A, ar,3� Ofli ror f, 1-C-ts aN::-
.144 141, th P ad
Signed, -4ATi*tten notlec ,xi'th CITY and within five 0, cakndar days, iliereafter
demonstrates tothe rews,-,.,,)nab1e satisfaction olf'UTY by elcar &9d C()rlvi . TICI I ag CN, I dell
Ce.
there Nvas i� inatcr."'Ial and substantlial rriistale in die prcpaTat"*()j_j
Lit
The 1111'stake is c4eaT, , C�Uent on. the f6c.e of the Pr.)posal
hi -A the
Pr(Talis 110t. S1ro3 at I t. th en 0116ror inia.y VNIthdraw its Propo-sial. wid ux Bid
Will be rt�,,,turaed*. Th.enmfter, the Offeror will be. disquafifi
*1I ted from ftr�jcr
bikdding on'the subject Cciinmact,
1'1
REJECTION OF PROPOSALS
To the extent. perrn'ttrd by ap pb.1 eable stag and ftderal la�s and tegiflat)'Onls, CITY
rsee is the fight. to rej
e.ry ect aky and all Proposals, to weave any and all inform ialit ies
not Involving price, tin e. or changes In the work- with the Su"e% U f 1 ()ffero
id t1i
Ight1 gar.1 noneiunbalanced ng, non-respon. sive, balanced conditional
� ti�-,) d'sred alonfonn
Proposals� 'Proposal wfll be considered. irregular and. may be rejec-led, it" they show,
ious omiss)on :-era in f rn-j. additions not cal'cd foz,.._, conditiows or
lsei` A
unauthon'.zeda t r t u tor Uxegularitics of any k'lnd.
13:'2- C171'resemes theright tO r 'ect the Proposal of any Offerorif CITY b fiev s t at it
would not be, m the best interest of the CITY to make an award to that Offer(ir,
whether because the Proposal is not responsive or the Offeror i
doubtful financial abilitv or falls to meet tuiy other sunqualified or of
pertinent stan&rd or C-11teria
established by CIS"
Page S ol" 10
TR 12503 - Exhibit 1
(MacMillan Proposal)
. 5f
1-4,1 EacOff6ror s- Maid comp Vie-. uali c intatem and semi . the .c : wth
hs Ptoposal. Failurebr theQualfficationsSt �nj It
and the cumet
required thereunder WIth the Proposal may constitute gerunds for re*ection of, the
Proposal.
.2 No proposal shall be accepted from, nor WHI an
� -ceded to r� -
.;contract.why is a d f ul ter,
s surer.::
Or Otherwise, upon any obligation to CITY, or Wdectned �'r
VM NY > 'T A - - L�Mrn+v, QI�LATI ON: .
I id
����s
: i r e det rm'. l , a. O f rot`roj`s reVoibil ity and further
resentes the Wight to de 0f Mror not responsible if the ..l , of , :0 ti s
= rat such determination. fer .sell submit with tho ? , a cog e
tc
hist:ory. of all citations and/or violations-,
a t a
umr son. f wly such e mnt . hee . d � a
Offo
the
t
err � re � V` 1 "Ons ffer� r sue:. � �� f °
iwuned. a e of ijote of any ( t mi eation., Nvbich Offeror may
gel otter
the Proposal opeuln.g date. wid d'arIng fl e time V per rrne o' anyyard Off°A contract
ero
, U .N-
16.1 to Almard and in any event � tocommencingwork :he S'uccessful
Offeror
hal
. provide CITY With certified copies. o a.:-sranc . clesr riding
2 Tbe SUCCessful Ofk-ror shill secure and mai t . , at its Own expense.,, and keep i
'� : " the `
ins-unnce, which
Must include the fo. i*ng coverages. and. , limits f fiabifity. p
W sat mod.. . t L a -Insjj
foral em ogee,,
of the SiUcCessful Offerer e
ed n work.. undet the Contrwt In WCOrdance
with the haws of the State offlonida, The Successful ()f' ror h
.responsible for the em, ��m t . control ud conduct ofemployees �c e
xr yr
Y ky uch employees the course o e . em lc) njc,
.e 6 of 10
13
TR 12503 - Exhibit 1
(MacMillan Proposal)
(b C
0M ens-1ye .iho� In prance.. W-1
"th "'lie fUowin
Ii.mlit's of fiability: g
*ornb' ed Single Umft, Bodily
21000.00y C, in .1
li�jury Property Daniage
t.,
) I y per occurrence.
Coverag sliall g., in
pecifically *. elude the following ninuinw-n JITIVIWriot less
.an those required for Bodily IkILUY Liability and Property [)ama
Linit, Bodily
Combined Singlei
Injuny and Property. Daniaage.
per occurrunce
(1) P-TeInUses'. and 0 erat It -ons;
Independent Contractors; k
(3) ProducLs, and CoMpletedt Operafion,%,;
(4) Broad Form Property Damage
5 Broad Form Contraotual. Coverag ..,c applica,b1c W thc, Contracti, and
ifically confim,ng the, ,.ndeM.nat4 spec I . -nilesss
ton and lik.1d. 11w
agreement 1*Tl the Contract.
txib"iity with rnir-ilm-min fiirmt�
e
P":1T OCCUMeDC-C
wh nia
t-ta xitnum dI
d-u t'ble- of $10,000 witbout req
rictl Ve end
filed Lb�--the Ins-u-i--rancc Se "-cC4,.> office, W'SCIMent's as
All * I rVi
Cmgx h 'Xt.Au }L gns, ,
wid blirt,-d autarn.0biles and oth puree anfot all. owned, non -owned
v...r velhicles used hY SWOCSSU Offeror in the
performance off` the workwl'th the foll()Wing rn* U=UM A I
I'Mits of fiability.
: -nbined Single L' *i t, Bodily
I im
Injwy and Property Damage
Liabilily per occurtcrice
16.3 ALL LIAB11,1TY INSURikNCE POLICIES SHALL SPECIFICALLY PROVIDL,
THAT THE CITY OF' CORAL. SPRINGS VS. AN-1 ADDITIONAL NAMED
JNSjjR.Cr
,D OR ADDITIONAI,,, INSURF0 WITH REISPECJ", "ro THE. Rr--,QtJ].R-L--D
C-OWMAGF,S AND THE OPLRATIONS OF THI". (,!ONTRACTOR LNIXR TIM
CONTRACT. INSURANCI-iCompanies sclected must be acceptable to CITY. All
of"thep.0licies o.f insurance so requited to be purchased and maintained shafl contain
a provisiOn or endorsernent that tbe coverage afforded shall not. be canceled,
inattria'11Y changed or renewal refused wild at least thirty (30) calrendar days,
wn,tten
Page 7 of 10
TR 12503 - Exhibit 1
(MacMillan Proposal)
C.
16.4
p .Ac Kv' .i. : h'-d Insurance RTg 4w'. g ...be .;. c by n. . ns 4o& ifi. `7r 0.Jc � ct, izo Y ny duly
i
.. Y o o
sue, a .,,,8••, .: � � �,a� die
� State,
�• � ¢ , ` ye . � t'.� � � y � j �t s a ho. i d. at -id- ficense to �-usincss a State, of � ' �'
minitnum qualifications in accordance wAll we l i;s . editlmt o ! � . , . SV S
In-smuc.c Guide
16. .`
All re 'redlinssazx, poi ci s shat pI" u*de, any =rtees ri gis of °0VeT)F
subrogation aawsi CITY wilth the express ilntentibn of ttlie partics being t1jal the
xegw. ed insatance coverages protect troth psis as the prim ciN--, rage i o an. .
0%
and all losses. wN,(�red by descrIbed., insurance.
'►, ...s
�.. �'gtl•,b: �:'" q* � � ,�.., y. b .'^ .. . ; gyp•: ^g (. g
�,d?.�6:.r�.>:y .A eo-s < a#.tw. i r�':.d $at j�7 T: �C�:.^��'^s@f it ,�iL.•. Y¢':: {y� a yt2v��:sx ..¢eq. cover $tl.�^
N7 9b �i�^tN4 #, .W .A is R: o 4.. i;,,� 7f �i �.�: ii.Vl:
, y. .g}. ,g,
SS g m� contained
rlt. A(:Yuirc'���13�.:" s 3.,a 3.. ntai', 'b....' ',¢f>��. � 'j}�'.Q}(�.%p, .moo >A 1.j(..y�riar^e_1 t, ��'.+`!..,�`r�?� 1f^,j: then-. �. F.+_a{. �p cY"v -:. ,F�n w AA '� N.A I(.w'. .:. Dt-.M1: 76 00' �'S+i�' T.Y±�v., v�+++�` .. %i:3✓ 'P G:.:S �4 R .�tF. '� .5 o Qtr �a My'�•Y `y� �,�M'
.i nst TT for paym,,tit ar assegm. .ts . n anymnl. on, Policy of, insurance,
.:
Tht Successful �n.�.a ei- n y��ms p.i[. .d.q n uror U n; .tb. �'�4�' C�o c as an
and not as a tra.'� tor, glen Or e:a::a.. ����e
�:�� �� ��CITY.
�.
.
See Atiacl=ent "A Paragraph 13 Dr ddat if.a.smran e re . i , T.
y.::5
ya X :D..N'.w �..,AL N. TD_ ' N I i A.R �'�1. `1 ' x, � �� .R ie. � kk.�s A.h es extent ^5 -. .. � � �.: Y. '. '�� A .... - - a
- e...»....N,,. :.... g �q b s e� �^} �•�+l`x
.� t S �e��� r���"' �. 1 1, g�+y•-, iL.y pC �6 ti s; df4,dw , ,�16.�}.4(g":s..;.e $3
�.,•., 1. : 4 Y. .. 4 Y✓ A�'�.. J:3 ". Z A?4' 'Y�;d ;f� �A A;�Aai:Jl `W� s 5.. �yF•
'D
officcemployees, +{rn) and Si dt ��. �. an {e. d.. WF.& it ed}: �.. :1, .i .,,
r in
cnnt sing o.ut 0. f or alleged to,have arisen out. of consequence Of the
products, goods or .iRrnwz3 i'x�
rnhiatd
by o 4.rpera i���i.$sw � 9 1c Scc�R.3st3�Y.8 6«E r or
ur
suant. to
:O
:p
or in the performance. of -the Contract
1. 8+ :S 1
Such ssfiul Offeror r warn M.R A s to CITY that It wjjl7✓' M .. r 'F M4t .� '�✓ # '1MAr .;'.:'A6Y� �y� � .; ; AY
. e f d,
r♦Yfi
Contract.
19. R-i'NUTY EhjP1, YNE,
D QLAL OPPOR— 0._4
19,
Dufi g theperformance of the Contract, , heSoccessfiul Offeror shall wit dVicr.3.+ nirj e
11age 8 Of 10
TR 12503 - Exhibit 1
(MacMillan Proposal)
against any employee or apphcanl for employment becausw of race. religion, color,
Sex or nationalongin, 'ine Successful, OfTeror will take afflimnative action to ensire
Wit; employees are treated during employment, without regard to their race, creed,
colm, or national origin, Sucb action must include., but not be Jimited to, the,
following'. employment upgrading, de m - tion or transfer; recruitment oT recruitment
advertis" I er for.m-s ofcompensat
on- and
mg., 14yoff or teml' tirdon: rates of pay or oth
selection. for trm"ning, including apprenticeship. The Successful Offeror(s) shall agree
to ;host M conspicuous places, avai lable tom oyees and appli cmts for employment,
notices to be provided. by thecontracting nicer setting forth the provis-ioll"S Of thl"S
nondiscrimination clause.
F 20, TERM1 NfAnLDNs-i: R CAjj:.tS -.,-AIND DEFAUL'i
2* 0., 1 In. the. event Successful Offdot shall default in any of the terms, obligations,
restrictions or conditions 'in any of the Proposal documents, City shall give written
notice by certified maail, retwii receiptrequested'.1to Successful 05erot ofthe default
and that. such default shad be corrected or actions taken to correct such -default shall
be commenced withm ten-0-0) calendar days thereof. In the event Successful Offerot
has failed to correct the conditions of de."au lt or the default is. not remedied to the,
sat. isfaction and approval of CTn!*, CITY slWl- have all legal rejnned-�'e,-Ss
i available to it
including, but not 11m.1ted. to ten nination of the Contract in vvh'ch ease Successfu
Offeror shall be liable for al] procurement wad re-procuren-lent costs, and and and all
damages perm tted.yaw ansing, ftom the default and breach of the Contract.
1ERMIA' ION FOR, CO' V ENIE"NICE QF QUY
2 1. 1. ponseven (7) calendar days Aiiften notice delivered by'certified mail, retum-receipt
V,
requested., to Successful OiTeror, CITY may without cause and. without. Prejudice to
any other t1ght or rcmc(�y, -t i W
4,e emunate. the, wreement for CITY's �cojjv*e 'ence wbenever
CFVY determw'cs that such. tom ination is in the best inter sus of CITY,, Wlhere the
agreement is terminated for the convenience of CITY, the notice of tertnination'to
Successful OffeTor mast state that the Contract is be
ing terminated fur the
convenience of CITY under the temination clause and the extent of termination.
L,7ponr. rec-CIP of the notice of tenmnation for convvi-eme.cc , Successful Offeror shall
n notice
promptly discontinue all ser 'ces at the time and to the "teilt indicatedo theno ce
o=0 f term on, term inate any and all outstanding subc-ontmetors and purch rders
to the extent that they relate to the terminated portion ofthe ContTact and refrain from
placing further orders and subcontmcts except. as they may be necessaiy,
22. AUDITAIGHTS
2411.1 CITY reserves the right to audit the records. of Successful Offeror as related to the.
products and ser � 'de 'vices provi -d under the co tract, at any time during the
N
performance and termof the Contract and for a perl od of dime� (3) Years after contract
Page 9 Of 10
TR 12503 - Exhibit 1
(MacMillan Proposal)
expiration or, termination her CITY. If rc gwired by CITY', Success- al Offeror shell
agree to submit to an audit by an independent -certified public accoimt selected b
CITY for contracted products and s n-ic s. Successful Offeror shall allow ('.,IW to
in.sl)ect, examine acid rvvl %-, the records ofuccessfu. Offeror a.S dated to the
contracWd products and. services at any and all times wring normal business hours
during the tem of the Comract. These records shall is clude but not he I united to the
hafts p .eing data upon which pfichiigis established under the contract resulting :from
the Request for Proposals.
Durine each contract term, the City may engage the services of professional firm to
audit the accuracy of the pricing schedules. en ails, 'billings and any other pertinent
records of the Offerot. The Offeror shall pay for the semi es of this audit in -n Irl an
arnount not to exceed. $3,000.00.
S IGNME IO
23.1 Successful Offeror shall not assign, transfer or subject the :'ontrac t or its rights, tifle
or interests or obligatlions therein without CITYS print -ri en approval.,
�1', i lati of the terns of Us paragraph shall constitute a breach of the Contract by
a
Successful Offerox and CITY may, at its d.ii scretion,, cancel the Contract and all I rights,
title and interest of successful t ffe-r r shall themUpon cease and terminate.
VERNNO LAWS.- This F111*'A reerne t shall he governed by and cnnstru d. 1.1
accordance itil the laws of the State of Fl:oiida Nvithout regard to princliples of e011flits of
laws thereof
o YENU� .:ny t at on a:�r s�.n.; out of this ;1�` '��" ��°eena.e�nt shall � brought i�� the County
Circu t Court whcre the, P rtic atRn Agency is located.
Page 1ref 10
TR 12503 - Exhibit 1
(MacMillan Proposal)
PROPOSAL FORAM FOR UNLEADED GASOUNE Si DIESLI- FULL
FOR SOUTHEAST FLORIDA G-OVERINTNIENIT"FIAL
PURCHASING COOPERATIVE GROUV
RIFP 14-A-03.5
I S,,ty� of,cloral S t' )*IITTFD'r0-I ('71 pnngs
9f;51 West Sample. Road.
Coral 'SN-pn*ags, Flon- da33005,
The Ltadersi'giied I-Iroposer, proroseand agrees-4 If Proposal j*s acc,.erfted, to enter i in
with CITY to perform, all work as specified in the. RFP D, u ents for tbe
,Agreeinent
pnce(s) and within the t1ftle indicated in thi's R.FP, a,+,Id in accordance Nkitfsi. the te-n-ais xid
conditions of the RFP Documents..
17 Proposer aixepts and I'lereby- ineo-Tor ates by rerencejin this For,,t, all of t1le tern,
s wl.d
condi'fions of the RIT,
Prc)poseThas extun ned. tht cc requirements ofthe RFP, and accen,-*,,,s and. agrees to
abide by too se terms and conditions NNathout exception or hmitatl*on, of emy kind
Proposer has tbe Purchasl'mg Ad'MInI,straT0.r%A-*H".en not. -Ice of alli fll ,ts, errors or
t-id,
di,.screpandes hat It has sN dico+:,eted ni. the a ? nd4�()T (L-1011tract documents at the �Nvrjttcr
lut 11*.on fhereof * by -tbe Purchwi-ing Adr.1)"nistrator: isiaweptable to Proj.)oset,
proptoser proposcs to furf-4#sh �dl Izibor,materials, eq-uipmeu� macllinerv-, tools, trans io .w o
p rtatl. . - 11,
su
o--Ai for+ the contract described as follow�sz+,-: pp less, �.ser--V-.Ices, and supervis,'I.
JnJeaded Gasoline and Diesel Fuel for
Southeast Florida Governmental
Purchasing Cooperative Group
TR 12503 - Exhibit 1
(MacMillan Proposal)
Bidder- • rrl rO the products for the us-i g the Meth � �tdescribed in Attaohment "'A". Paragraph 2,, "" Pricing Me-Uhodolog�-,'l-
.w-.rrrr ..m-.. ....p.,�Mrww�vvwwwnwn 4 .n.:: :.y ::...w •i.v�.•.wnrvw�.+w.w...........; .
k I
eo
x CBOT:
el Fuel #2 U-ir
� .I -Ur
Lump Sum Addillional
Delivery Charge for
e �er . ,
mile ray ()f pQrt
:Ev fades o
.YbJn'WNww�rwMwrr�wwwv.•.•::::,,twrwrvM.•<.>'.M.::PfW.w.lGphw:v�u.M.rrwr.�v.rsn..r ... v::i.. •. ww.yT�'+..
I
IL* erelft
t Proposed
µ
aq
-------------------
X
. --- -----
------------ --......Calwla.v-:w^`^Mmw"wMn'On+VMMYYWP
,t°° dz
t .and anY renew
Notes Ifyour proposal 1S, cOntffigentonyour •m- D �COt . , for all u . s a al I
W KProposer ust nd .1 th,�fion in the prc)posaj respollse�
ADDYrIONAL FUEITRO z "S 4 'Proposers May submitunder a separwecover a prise
Proposal the " o� g fucks: Proposers must outfine the Pn*ci*'ng Methodologv for I
additionid fije.l. Produproposed.
No...
.. .:J}.P•:vwM•.• ". ..hHM.....•:4�rtw*Ot•'.www
Item o
Midrwei e Unleaded.9 Octant
F
g�.:y«....r......�,ww.>�a�.:.w.M'..or...�.w...�,.�..•..�e++.nne•w-,.a.�...�..w,.....;,... .�.r.... �....�...�..�r�........:
Ua Sulfur ,2, RC4 Dye Diviel
_4 Blodiesel Fuel
�w+rw..ev..ti...!a•Uw..:u.H...:...�r'�.�.!w+w✓wwwy.:J'+M w.nv x.wrrwM!.w.wM�wu�w..
.v-.n.. rv.w..,.,. w.wwvv.. .... .
isA Fuel B20
.:.:<.: mow:-..� ,.�.'.:� ,,.....:�a�...K�. ._�:.:...,,.,....,.....,......
5 Fuel Ethanol
Opfion.al Pavrnent Method, ul d zui g a centity ehotpy )r �Y�a o
_,
e to t� s Procurement reme Cards, provide aD surcharge percentage x y that Ou . be added to the
cost of fuel for this payment method
Page off%
TR 12503 - Exhibit 1
(MacMillan Proposal)
If your fibn -does not acost thi s payment method, p. Ita.se indicate. same by checking �eie
following box.
We do not accept proctirvinent cards as ajpaymcnt method,
T AAvow ledgementis herebv made of the followilig Addenda (identi filed bv nomber) received
10
since issuance (if the Invitation to BIU!
Addendurn Date --jq1 1, It,(
Adde.�Auym., No. Date- t-i I 1-il. " -.-Si
Addendurn
Im
4
P1..,EASEVF YOtTR INSI 1RANCE RETUSUN. ATWE 0U-U;YU1.1 LY
4 ."' -'w nVil.."W 11TE
UN'St."RANCE COVERAGE REQUIREMENTS PRIOR TO SUBNMITTJN-Cj y-()UR
PROPOSAL TO ENMURE COMPLIANC13'WIT H ALL IN-SU'JWNTCE REQUYIREME.1.14T&
9, Communicab ft B' steal I be addre&sed to
Namc:-.
Tcle Phon e
Fax No.
W.1m
L u
0; 10S ) t09� - ) el v Q
The following doGunicuts are attached to and made as a condition to this Proposal..,
(a) Proposal Fonn acid Offeror's Certification
(b) Certified, Resolution
(c) Qualiftemions Statement
(d) 'Non -Collusive Affidavit
(Ct') O: ror's Foreign. (Non -Florida) Corporate Statement
T Certificatc(s) of Insumnce
Page 3 of 7
TR 12503 - Exhibit 1
(MacMillan Proposal)
...+. ..w.�a•:,'9w•+..wiwnY+rwi.wv.w..n•..........:..w.+«•!.fni..q :e
N' WITN X RIf. F Offeror hereto has executed this Proposal
1-4 day. of � °a° � ��
�..�..� M:.w.�,,.
Witness
P
Bus-1-iness Address
:::� .;�°.Hw.w,w.w,www..itiwn+wM.�M,w'.fii:y;1!'rM.:.�^•.Of.YAKYYv.,,+H+,.w�wvi . W.•
.ClAy/fState/Zip
The foregoinginstrumentas acknoNNiedgedl beforcme thi. �.::..� ��... ,day o �. a. � .:Y � 0 1y�...::
produced �as. identification and who did: di mtalc W
oath,
WITNESS my hand, and offi' al ;s.
(Name of NotanyPLiblic, Pnnt ta
......w......3:pw...-....
or �ype as Commissioned'
P. age
TR 12503 - Exhibit 1
(MacMillan Proposal)
W14L."N UFFE ROR, IS A S01-F: PR( R-RIETORSTUP OR OPERATESSUNir
I jt�- DI NAME
INWIT'N"E'S'S WHEREDF, the. Offe roll- hcrcto has executed this Proposal Fonit his da))
of 2 W -�.,
Wies's
Wit
Stwe of
CoulltN, of
Priated Name of Firm
By: .. ....... ~.,
Signaturc of (DwIleT
Printed X�ine of Individual
usiness Addrc,,,.,,s
Bijsllnes��- Phone Number
for egoingimst-rument was ac-Ii-,noA.N-Icdg-cd be-forcuie this day of
- ----------------
201 (Name), who is Personally know-n to mc or who Ijas,,
prod-w-ed as identIffication andwho did (did not)takw an at
WITNESS iny hand and official seal.
NOTARY PUBLIC
tNwne. of Notary Nbtic Print. s tamp�
or type as Cominissioned.)
Page of 7
TR 12503 - Exhibit 1
(MacMillan Proposal)
'iIWV*REEF the
day, ot_ ()
Printed dame of partner
...... r...:...:...✓r+..w..�[b':m;.�•w�v.:.iON.i:.iw.w+www:w:+..wuaea...:w..k..:: --
Ip
Busimess Number
Bute of Regustralion
"Ibe forego`*IngInstrurnent wasacknovvledged bef6reme thIS�.,.. ....dav of 410 1,
.. :
.... .. fifioation and whodid (did note tdKe an
s,
WIINUSS my and. and official at
NOTARY JIUBLIC
une ocfNotaty Ptc. Print, Stamp,,
,
or typeas �w �)iUiod
Page 6 t
TR 12503 - Exhibit 1
(MacMillan Proposal)
OFFEROR'S CE'I &JUNCATION
� WHF,',N7 OFFEAOR IS A.COUQR IL tk .,
AJQ�
IN W17 N:'ESS WITEREOF -t the Offeror hereto bas "ecuted this Proposal FOMI. ffils
day of 201
( CORPORATE SEAL)
Count�, of
A� -
n \
Printed Name of Corpomb-011,
Printed Sstate of Incorporatior'.
S ignature of Pres;'dent or other authorized officer
C t 'U
L
--------- - -
P.n*nted Name of Presldcnt or other a-uthorized
officer
Address of Corporation
AU gam,
C i tyl 'tote x'
tate/
L.
Business Phone Number
)
fl-Oregoingy' instx. unient was. ac"m ow-- fie �6re me this v of AP, L
.0 bef da
201 by (N 7
We of
ilk #'C
Coni.p��v Name) on behalf of the corp Is-
. .........
Ora'an-, who
pq,son�allv town to ine or who h&s produced as deaf fie and who did(did of
take an oath..
WITNESS my hand and official seal.
NOTARYPLIBLIC
(Name of - Notary Pubhc'Print, STaIT
W f
of type as Cornnussioned')
Page 7 of 7
TR 12503 - Exhibit 1
(MacMillan Proposal)
CERTIFIED RESOLUTION
��_ L_U&�JV� (Narne), the duly elected Secretary,, cif
ate 7 "fle
(Corpor I I a or r. n ize 1 --ting under the laws of the State of
atio. - organ d and ex *,s.
k do hereby certift, that the followl*ng Resolut'
ton was unannnously
adopted wi-d 1 a: sed bv a quortim. of the, Roard of Dir wors of the, S M`d vorporatikin at a. meeting held In.
I
accordance with law and the, by4avvs of fix said corporation..
"IT IS HERE',*BY RE SOLVED THAT G.� e,�
. . ............ . .
�Ikt + - - (Namc)' The. du)v
, _,6 &I tl-� (Tiffle of Of fueer) of' V'�^- Ar_)^ 1"k *,Oa :0 i L_ Cv U P -1, -1 10
ele-cled.
rat
be and I's hereb authorizxd to execute and S,Ubmit a Bid and Did Bond 1
Y W suchbo-nd is required. to the City
of Corzd+ Springs and such other 1'n-stram, ents in writing as may be nmessary on beh.Wf ofthe. swd corporallon;
and that the B Id, Bid Bond., and, other suc h, instmments er shall be bindi'ng upon the said
sig ned by h' n/h j.r.
corporation as its o%rn acts and deeds., The seeretai � s . I cerfif he I
'Y 'y t i arnes rand Signatures of thosc+
authotIzed to act. by the toreg-Olng resolUL,
4
Tbe City of Cora! -,SZprings shall be fully protected la relving'upon su.ch- cerfilfwat"o
+ . W I I. the secretxy an hal
be indernnifted and saved harmless ftom iaityand all claiins, demands, expenses, loss or damage. resultilig
from or growrin-g out of honoyffig, the s�gn aturc -of any perfson so certined ot f0t refusirg to howr any
si gmure not so cert1fied,
I fi.irthet ccrtify that -ffie abovv resolut;`on 'Is iln force and eff�ct and ha;s noi been revisedl 1rcvoked or
rescinded.,,
Ifurther certify tbat the folknvijig wre the name, fitles and off'IchA
act kNy the for,19r
eg+o' siolution. ires of th'-sc+ persolls au�dj
111W
NAME a-1_QhN!ATUR.F
_Pri lv'N 111a t-1, C.."t
- - ---------
(SEAL) B W
retar\' 1
C;
Corporate Title
The abovel's a suggested fomi of the typeof'Cotporate Rer.SO]Utlon desired. Such f0trn need not be followed
Aty of COrAj
explicitly, but the Certified Resolution submi.tted in, st clearl)i shm&r to -the sat `AAcit..'on f the C"
u
Springs that. the person signing the. Rid and .14i'd Bic-)nd -for the corporation has been prope"flv ernpowered by -
the corporation to do so in its behalf.
TR 12503 - Exhibit 1
(MacMillan Proposal)
�IVI` ITIDAVIT' NON-COLL-I S A
Statc, of
)SS,
Comm' Of
skys that .-
in first duly sswoll')., deposes- and
He.;:She is the (t, (Ovevner,
Partner, Officer,, kr : ,.uv or, Of
r
Bid -der that has submWed the
attached Bid;
I'le/Shels fully i,rifibrm-ed respecting, tht., pre.-Iiaratioll and - ontents of th
Bid and
Tile o A] perti nt cir unn.stances respecting such Bid;
(3) Such Bids genulne and is n0t a cole or s ham Bid:
(4) Neltlier the said 13iddff tiol" aav` Of L'vs, officers. pailncrs, owners. agents", tepr
einployecs or palrtti• tw,,s in.. Uicljudiag Jnk affiani, Ijave. ni am, -vvzy colbud ed,
Ia
'I agrejkA, d'tjeCLtW
.,
1A persion. A7* sljbrnit g collusne or --,,ham B1*6" Ir! Oxmnecti,ozi w'i C"I Cie ior w[&h the
Sibr.. refra*`u frown Ndd.t`ng in
altach.i��d B*d luar-b e st! I: a 01, 10 1
Work: errhave in any directly of IndireLdy.. sought by ott
communication, or conference \.Nith any Biddcr, finn, or person to fix the price or prices
n the attlached Bid or sc).f anyoffier Biakier, cat tofix any oveihead, profii. or cost coCieme nts
of the Bid price or the Bid prwe Of Oth_C:r Biddej-,, or to secure trou&- my C(.Alusio-1.11
cons-pi.racy, C0I-UIJ.Ve-RLIICt,, OTwiIawf'uI. ageement any advantage. against (,Iy any
perso-ri inte,,rested in the proposed Woet,-,
/5)
The price ox pricutoled in thm. attached B*d are air and pro
per w, d art, ot t i n i
ajiv Co.I.jUSjOfjt Coll" p.;racy-k conrmvanc.e
or unlawful agreement or th-C part of fl.-,A�e Bidder or
arl) Olnelr* of its agents, representatives, owners, M.PloVeeS Or .part *vs n 1. interest, including
this affian't,
Page ), of' 2
TR 12503 - Exhibit 1
(MacMillan Proposal)
�` d .... s y scaled and del' ��';,
N.M
v 1:
grin
-E
State, '- J
Jbe foregoing In'stn"i-ment was led,
6
20
b"L
..� .... ; ..'�,. ... .,.. "'. M'a,'".,�... � .. w:. ``: ':..,. �5.-'��.: �'".,.',... s ,. ..�C�,:.•:..,,. `°'"r� ' ,v..M.:...,R»,,,„,,,,,,,,,a,;3 y. o' is .�"`�rs�Q,.f� afl i'`.
,...,...
not) take an at
WITNESS',' iTi Y' •Land
J
b
..:�^^!4`90":•:1bri4-�ww.wv.::.�'r.+,Ple•Os^b .. .wnW+1•, �vwnvr�ww•nroww k: ..H
NOTARY PU`BI..j,-C
0
(Nwne of Notary Pubhcl- Print,,
Stamp, or yp.as Cmm ionW :
Page <� of
TR 12503 - Exhibit 1
(MacMillan Proposal)
gUtALIFIC.kTI!QiN!,ST'AT'E.MENI*"
The rid s g. ed cartifies under oath tbe. ttuth and c �. Te;. mess o ail statements and. of'a.111 anrSVVerS
to questions made. hereinafter,'
UMITTE TO pity of CorW Springs
(Purcliasing Admirlistrator)
ply
SIUBM177ED BY",
Partners,11UP
Individua
a
TEI,EPHONE NNO,
FAX
State the rue exact,, wnK d and complete name`the , of rs .,I, �� ���. ��� trade o
' ti ious narneunder which you do usn"nes and the address, of the f Ll-w- ic.S. S.
The c ff cot name of ` the Proposer ts, L.. ......_ �°�
�. '1
Tbc address of the fici . place of businessis.- � 4 it
--------- U t AL-;
�-�
Tf
Proposer is. a. corporation, answer the oHow n
Daw, of Incorporatiom. Seel,
b-s State of Incorporat'
dx Vice President's name, 7b A* L�•
."r "'...
, i " ea ur r s name,-
. Page 1. o
TR 12503 - Exhibit 1
(MacMillan Proposal)
�w, a �•�-;L.k .�.k and_address -.o . eA `5. d R s
Agent-
e� L �,� s.�,•:A„�'„�%-'� �'.,.::.•��,;,3 %air �*' `�3s,,;;. � �::<'
.... .. A , AA. �� wM� :;�• wA•........ ..........
as
b
Date oforgraniza-tion,
ors
x.
..•..., ..,� :._...:.'.•^d+n^n`•n"^^�.'^�9'^'..ra..;:wor .w... -..wz'nw.•.aw.i.nm..wn,....ww:.....:..d...
f•
.r.w._...o...wa..w«:.•,:o:..•.M..w..................w.w...w.•A :...-.-.-. ..:>...«.:. w•,:w::.,..,...w,.:..,w.ur ,r,.w.<:.:.....•A.•r.. ::;.•.,.......,•.•..w...v.w:.
'p*�+ ►.. at v .. e cif. general r I iirri$ X•'RJd. partners -hip: .v.... ..,...v..w,.,..•. ... as.........x�coowaew.«.,.�.......... -. .
al., corpor
ni- zat r and g1ve tfic narnw wid address f* °iicp . :
A:{iiN�WOP:•.'M•nfN»»:hw:h43wµNRWY.'N:S9f4ii4:Hni.; •,,
• '. .wwrv✓M:A,1•Mw•: ::: ::•uw�rwwv.. .w. �:.:.... - A A..,•..ai v...wwVw.�www:.
j
' w.pw.(A:v.,x.sfe4M'..b:�xna+isiamsA.w�M:.._rrwvwwn�Y.v.•.,•.w.•.•nwnvrvw.v::W+n.iv.�wNh M q�:,�yw .... � ,y�{,
.. ..•......v:..�:.vww^•rdVe%n�.viw.,•:.rwNv++yA+.vAtwM,n:.v.Vt�l.�Vwvi:..w+w+v,.wwwwrrv:;•:vv�u�w4w+MM.�KM
}.:v.:.JwLY:�w/w.•M..w•...:,.nq,M,ww.:::w'u.T.uyrlu,nW....,..T:
{
•Mwvv+r.•Aw.www•i•NM�Mhwnvw•AMvi.IgayT . • • .. - ..'•w+,P+IOK• :: ,
,nwnM:T+ti,vA.„ .A'�dE0MJ000. i000M'+WW..w.w+::3%•ii •.. .
f:: >', � !hK.:h•A.nKi[.MAaM�•ti: �nvn,ewuswpwawgyyspy4.
•?.•..1.wA54irw.:i+�fm:•. :::wiii.:...Vv.. wviv�rww.vm•.w'+w.ww..y.+fiM"4�p�ww�\ ' } 1}Y.,w vwuuwuwuruwA•w�i.vA:wvnpl•: A096�'n?Y:L,•.; :.: v.JMw•:.•nwHpyyµy��M,w,�,•,,
w... .•••.•.,.W •.:. �:NiwMw'.N•wV.NWYVAuww<'.. y�P)�..
11'Proposeris operwing under a ctitior'C with ,
6 w � `an ` yewrs has. `y >r off`gani io-x been 'In a -side .. under
its present business e
....
` .ndi.c • re�g ita n, 'ins numbers or cevtificateusnberg, for the businesses
.fir s$ n ht' 6 are the subject of 1 id;: Please tth certificate of 1r1: et a:: , ;
and/or glP' e r istra on.:
71
eeww.•+v.ewrwewwa�wa.w.a«wAsv+.w.vv.y..v.�vwn .�....ie+o�+•c,:..
. .. ... `.'. _ ... ,�mx.:h..,,.A•.ww:.�..vM,.ay:a�w«w:.www.,:,�wxwc'.+�.�ww.�at,+gooeoeeoasa...
ge f
TR 12503 - Exhibit 1
(MacMillan Proposal)
F K PV N
Issued Pursuant to Chapter 206, Fforida Statutes
MACMILLAN OfL CO OF' FLOR!DA INC
A.TT.N WILLIAM PUTNAWMACMILLI AN
2.19)55 E 1 1TH AVE
HIALEAH FL 3.3013-3509
M
DR-i 14
A. 02/05
10/73113
W
Attached belowis your Fuel/Pollutants tax license issued pursuant to Chapter 206 of the Florida
Statutes. This authorizes the license holder to engage in the fueVpollutants activity classifications listed
on the license. The license must be displayed conspicuously at the principal place of business. The
license is only valid for the person/business named and cannot be transferred or assigned to another
entity or person. Whenever the license is held by a corporation or business entity, there can be no
change of stock-, ownership, or equity without prior approval by the Department. 1-he license is only vall 0"
through the expiration date listed. If no expiration date is listed, the license is valid untl notified by the
of REVENUE
License Number-.. 2 0 5 6 3 8
FAIN Number,- 5 9 -0 6 48 2 4 3
f
.................... -- - - — -- - - ------------------ - - -
-_ ------------
Issued Pursuant to Chapter 206, Florida Statutes
Expiration Date.- 12 � 3 112 01 4 License Act ilivity.-Wholesaiet
Exporter
MACIVILI - AN OIL CO OF FLORIDA iNC
ATTN WILOAM. PUTNAWMACMiLLIANN
2955 E- 1 1TH AVE
HIALEAH FL 33013-3509
Locatlo'
4%
A., 02/05
10/23/13
License 'is Not Transfeii _eo_*"i#1�rjj_'_'_'___
be Posted In a
Conspicuous Place
T)!.% business haS Complied with the roauired provisions of Chapter 206,
Florida Statutes, and is outhorizero to engage- in fuel activities Under the
license a0ivitY ClassAication listed abov-p- If no expiration date Is 11IStea,
the license is valid until, nobfWl, by the Department of Revenue.
--- - - ------- --------- - --------
El
a.
TR 12503 - Exhibit 1
(MacMillan Proposal)
Of I'l a,.h AWNW.
? fflqm
s -tax cep At mum 14
,mayor Carlos Hemandez
4.2472OB2 WLD-5.172BI) A Amount.- $ 125. 0()
.1"he pmsoti, fim, or carp - listed here has paid the, bps itic ss tm re qu lmd to engagt In Or opetate the bu-siness spocifted subjec-t to die
regulations and restrictions of the Cif i11 I-fialeah. Florida je
Owner., 2955 HOLDTI.NG, COMPA, y 1', tC (.,A) 7C,0 L 'SO PRE-
N �A Tvpe qf Busin4;XS.- Petxroleura and Petr<>Ieum products Merchant wholesal.ers ( Bulk
Stations and Termiznaex,oqptls)
MACMILLAN OIL COMPANY OF FLORIDA INC.
2955 E 11 AVE Busine."LocAon,
HIALEAH, FL :33013
Validating N*o, :
Certificate of Status Detail Result
TR 12503 - Exhibit 1
(MacMilft kLFRObV2
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F%=
1!74177711-m - i Ufful
Corporate Name MACMILLAN OIL COMPANY OF FLORIDA INC
State of Inc FL
Filing Date 06/0111951.
Document Type Florida Profit Corporation
Document Status ACTIVE
Last Trans Dato 01/08/1990
Last Annual Report Date 01 12412orl 4
Last Annual Report Year 2014
f
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httpsf'o-Ilse.rvices,sunbi'z.orglFilingslAiinualReportIStandaloneCertificateFinralRev*lewlc,1642... 3/18/2014
.DeWl'by Entity. Name
TR 12503 - Exhibit 1
(MacMi1po)2
:
YD-
TE
TA
o'PCv r / k
$ i' 3
,i v i
R Y,
r�k 4
X.:
i M
• it 4,0
At
Changed;-,:� 9
t'' R
+n it i'
Routs -Acient Name & Address
2965 HOLDING COMPANY W#
2956 EAST I! AVENUE
Name g01/07/2010
Address Changed: 03/1711995
ttor-DetaO
Name & Address
Title PDT:
,'O, AMANCIO
HIALEAH, F
Title
'ALONSO, DANIEL,
12955 E I I TH AVENUE
H1 LEAH, F
DeWl b-v Enfi.v Name
01
TR 12503 - Exhibit 1
(MacMi11ft§v&9A2
rAIJA
Report Year
2012
2013
Filed Date
02/08/2012
01/23/20-13
01/241201.4
Qocum2nj, Im"Cl
01 /24/2014 —ANNUAL REPORT view image in PDF fom-at
01/23/2013 NNUAL REPORT'; view image in POF format
02/08/2-0 12 ANNQAL_R�f�Offl VWW Image in PDF format
0110512011 -%;6NNQ&_REP0n-r 1 view image to PDF forrvvt
P11F --)�NNUALREPOR* 7,12010
iew image in PDF format
V
J a
01115-- N ,/200�N.ULPCORT iew - mcie in PDF fort� —.A— &REV
---, -._. I
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TR 12503 - Exhibit 1
(MacMillan Proposal)
Do vcwl havQ a completQ 4.,,,ct of docuir-nenv�?
State the names, telephone numbers, anti as Known ad -a* ,es 01 Vir. e owners
nd'v"duals or repres• �twfives of the most knowlede c&,wirk
whicvqu
'dod �v, the past two (2)y-Car,11-11.. amd to which, you
you ha-N��: , 4
parfix-imed of gooa-'S - r - .1 - - C, PrOM ! I C � k, .
refier (go-vemment mhers are prefeued as references),
------------ --
(address)
addre4z.-� s ')
PA hIIEOYIiI 3 -k 0,51
(phone number)
(phone uumber)
�D
(name.) (phone numbor)
1"J'St the putawnt experience (if tiv ke...,'ndiOduals of your orgauzzd
ml
mset� sheet., Ulnecessani).
w I
of" 4
TR 12503 - Exhibit 1
(MacMillan Proposal)
A - ma do Alonso - President - wrer 35 years experience in all aspews of fuel distribution
B - Daniel Alonso - Vice President - Over 1S years in fuel. distribution
C - William Putnam - General Ma nager - Over 10 years in fuel df stribution
E - Armando Pita - Fleet Manager - Over 17 years in transportation dispatch
F - Raisa Insua - Dispatcher - Over 22 years in transportation dispatch
TR 12503 - Exhibit 1
(MacMillan Proposal)
THE PROPOSERACKNOWLEDGES .�� UNE. "�°�"` THE
INFOPUMATION CON. 1AINED IN RESPONSE TO THIS QUAI1F] CATIONS
4.-'1 NURACT AND i.7UICH T1N r�0.R•AJi� 1 i. 3" S. WARRANTED
ARR .NTE BY. PROPOSER. To 1..i
TRUE, THIS DISCOVERY OF ANY MUSSIONOR ISST TEMEI FI" THAT
MATERIALLY A�[ �fe r�YrT T I M ��) S 1�./ '1�.i Q1,J'ALIFICATIONSTo P1 .a� `7I R- Jl
tN.DER THE CONTRACT SHALL CAUSE U-1E WhWER T(3- REJECT THE BID1
AND IF AFTER THE AWARD'10 CANCELAND TERMINATE H AWARD
Signature
'be fore -going nstmm(mt was acknowledged before me this �.. .. dav o
� iCY
0by
of
A _
r �Y
perssonally.knmvn to .tee or wbo has prodixed.
did (di"a �otakean teat..
WITNESS my hand and officialscal.
l
NOTARY PUBLIC
(Name ol,' Notate Public: P r
or tome - a r ,sv .nnPtA
Page 4 of 4
TR 12503 - Exhibit 1
(MacMillan Proposal)
FOREIGN ANON -FI.40RWA) CORPORATIONSMIJST COMPLt-TE THIS FORM
DEPARTMEN't'OF STATE CO"ORATE CHAR fER NKX
If yo-ur corporation v; exernpi from 1-be rooquirerticnits of Sect'oa 607, 150 1, Florida "
StatutesY_,V TC11 Cl
jUU'j e rcam(sj for
the C.XenjJr)tK)11., PlCaSt: LOntAct the Department of Statc, 111vision of" Corporaboos at (830) 2-45-601 for assistwce with corpDrate
registration or exernpbons
607-1501 Aualority of foreign Corporation to transact business required.
(1) A fortip corporation may not traw;aa buses in this state until 'it obtains a ardflirate. of authority from the Depwtmcnt of
ate,
State,
The folloNving., a tivifie&. among. others, -do of constitme transacting b.jX$JLnc%,s Nvithin thopeaning of subsection (1),
klaintaining, def'cn0'U`%1 04' tailla wlp proceeding,
fib)
Holding Meeting of the board nfdt'rect" or shwreholden or cam lvg_ or, ofljeya�tjv, •-onc rnmg. intem.al
corporate at -fairs.
Nltain44inlng bank, acwunts.
MaIntairAng officers or 3gencies for the transfot, exchange, and istrafion of1)e corporak-Ws ownse=
AWS
or maintairting tmstm of depositories it respect to those securities.
Selling 11iro0ggh. independent contractors.
Soliciting or obtaining orders, wbother b)mi.afl or throug
acceptaince outside this state before th.�,y` becorn't- Cow!
o
Creating or acquining indebtedness, morrgagesv and sr't�urity inturests in reat or per onal propem.,
(11)
Scouring Cfr C011CC �W.jg de bm or enf6jting mortga-gqq and security Interests in property secure* g the debL�.
1"rransactln bus* oss'n out Merco.
Conducuiingar. isolated trawsacti.00. that is comple�ed NvithinY) days and that is a ti.r.c.iw hv, co e o.�, repeauxt
UM
tf,"$actions of a like natme,
0-wn4 and controllingo. subsidiary (,-omoFatior. incorporated Or Vansactang busiliess within this state of
of the, stork. of any corptxatioj) vvh-icbAft W la%kTUJIN.nquired,
-W
0-wnuug, a limiffed partnersl,� iTitere-st In al itnited p. artnersi i ip that is do' withi thi"
busin m-s 1r. ov state unless� Such
limited partner manages (A'vDotrols the paAnershlp or ever�:vseslhepower s and dub", of L gelletral Partner,
l or pets.o I OAzn,ing, without more.,, ea 1W property
0) The list
e
ofactivifits in subvchorj is not U$tive.
(4) This section ha!f no application tt1it que!wofi of ur-bether an) foreign corporation Is subject to service of process and. suit In
this state andor any law of this stag, I
Please chedk one of the following if your firm is bnT I I � a corporation:
Partnersht. Joint Venture. Estate or Trust
Sole, proprietorsh-lip or Self Employled
L40TE,- This sheet MUST be enclosed mfith vour bld if vou
claim arl exemPtion or liave Checked I or 1-1 above, If you donot chec-�;., I or If
4
above,
Your fim will be considered a wrporation and sub, ect to all req�ijremtuts. Its-ted herein,
, �n,
BIDDER'S CORRE. C T LEGAL NAMEE,
SIGN'ATURE OF AUT140KIZED AGEN'T OF HIDDER
TR 12503 - Exhibit 1
(MacMillan Proposal)
RFP 1-4--ik-035
I.-TNLE-A-DE D GASOLUNE & DTVSFeL FUEJ-, FOR S01tjTH.EAS"-F
FLORIDA GOVERNMENTAL P11RCHASING C:00P:F;%V11VE GROUP
ATTA(-M.MLNT "V"
SPECIFICATIONS & REQ133REMENTS
The table-illcluded in Attachment "B" pmides information from eaeb Participattizig Agency as
.regards the size, ty- . anal lotat"on of fu.6 storage tanks an,d- th 'r estinmated jion-Wil usage of the
Is v. arlou.-s fuels. clud.ed in, thi's Request rProposa , *
I ,
5PEC1.F1,C.,.-A.::rj ONS
1A Suceessful Proposcr wifl sell to all, panicipatilig agencies th' e f`61
Products'").x
IocNkin.g pr y. the.,
"Utra Low Sulfut diesel", N;o, 2 t4tra Low Sulfur, cm -road.,., cle-ar, taxable diese'l
fuel per ASTNI D-975-08aspecificatt..ons or latest. rev" 4
I ision.
-thanol blended gasoliffie per '�7b
0 "'Ethanol Gasofiine 10% E AS'*'rM D.4814-(
i.
ons,, or revi 81 v on. specl .mati* , latest.
I - *21- A.dditional., Optional Fuel Products:
drange 1-Inleaded, Gasollne. 1\11nimum Ociane of 8 q-0,
U*71tra Low S'ulfur #,^2. Red Dye Diesel
"5% Biod.lesel Riel"l- LJ*'t:rz Lo, S`ulffir 50.vo B-iodiesel blended fuel, on-R)ad. clear,
taxable dielsel futi, The B1.00 will confom to AS'l"IN11 D67511-08 or latest
revision..
C1.
20% Biodivsel Fuel'"- 1311tra 1"..0xv Sulfur 20% B* desel blended fuel, on -road,,
clear-, taxable. diesel fuel.. The. B.100 will conform to ASLTMJ)6751--08 or latesq
Tevision.
E 85 Fuel Ethanol-1. 9,hall confomi to the chemical wid physical standards fb,r fuel
Ethanol a�. set fordi in the ASS'MM Intemational Designation D51,798-99,* "'Standard
s
e pI e ton for fu 1. Ethanol 75-Ed85) for Alatomoti`vSpark- I 'tion
En roes".
nes".
The ptoducts supphed as a result of this Request for Proposws must conforin to the
specifications of the State of Florida wid cvv with all Federal, State and local laws
and regulations as applicable. on at otdchiveq,
PRIC MIG NMFMJODOLOGY,
Page I of 1, 0
TR 12503 - Exhibit 1
(MacMillan Proposal)
Pmes, proposed are to be
F"t.013,
de 'vered exrressed a pc)sitive or negative diff�rential
froii) the applteable daily
Plafts
prIcc publitshed. -in the-U.S.
N-Mark-et Stan" as described
,here "in for: Me dole prior
to Me
d4fe of deliverT. of product
to be Parti��xpafing Ap�Ilcy
mid wre exc4usive of all
FederaL State and Counti., Excise
taxvs and fi!es, Any Cr
app.licable taxes wid fees shall
be added al. Ilse time 0 f invoicitme, See Paraguaph 3,
TAXES
2.2 1-1 of W.%. 87 Octane Glasoline 'I's 'to be, pi-opos d th foll, i
methodolo'gv
) B nent OB CqL,,pqngn
al .Published Plaits Gulf Coast W r' Borne mean pnee for Conventioltr,&,al Blendstock.fot
id Vapor Presstire - RVP othe date of
Oxegenate Blend'ng (CB011) (Fot he ap.pl'cabl Ac' ti
ceh'very of rodUCLt. rack;) at the
p
o�ed 0C f6t Positive or Negat've dIfferential. prop for Conventional Blendst k,
Blending (CBOB) (Diffemntia-I -to be cot4tant regardless of the appiv icab le RVP;.,:
v
Times .9 Equays the C B OB (,omponek
�Ethqnql C M
Daily Publ aits New �`p Harbor Barge mean price for Ethanol
Plus
Pu.
IL ,sitive or Negative deriffob-*i4l I)roposed lbr'Fthanol,
0
Tfmes.1 E4uals the. EdiaAol Component
,87 3rileaded
Total Plan Ethanol Compquent
Fwi-nula for '11.1ustrati-Ve purp(I.Sesl:
+ Ethanol differential)
Price --- 9 x (CBOB + ("BOB difkrential) I x (Ii.thanci
Page Ao Of. 10
TR 12503 - Exhibit 1
(MacMillan Proposal)
2, 03 'PrIcing: of I Itra TL,ow Sutfur Diesel is -to be projposed using UIC RAICANITIg
-ml-et hi o do log, y
:z
Uul f Db, lur Diescif ail Published Platts Gulf &r 'B Coast Wal.orne. -mean pry i-, c,� f).r -
100% of COSIPer g:ajlvTl.
I'lositive or Negative differential. proposed f6r U, Itra Low Sutfur lAosel.
The pri-CC proposed with differeltitial ss-hafl nz.w.1-ude the vendor"S cosst of --rlrodu- t� V=dOT*S
profit. the co m of die] very withiti a 30 mlie radius of' Port 1A Baer &,Aadcs, tmy and. all
onlv applicableto defiverles tle
othel wcsts, A Lirm',p sum., addItional defivery charge
athirt,v fat mid radiu.s of Port.: Lvergmay be- prqposed (m-� the pricing Mica With'
the thiny (30) maile radiius of Port E'vergad es Lk proposed cotsts must inctude dehN�CTV
rogardless of the a, a-ual vraT mg rota. m , les Te.quired to be. driveti, to make wtthm
that Tadms tso each t.,Aank location..., d'.6grentla-1 Mosed for Unleaded
sellhalij
'Pr a .ALdLtip�gLf e,t2Lg4,ucts s-, ipt chwi it qi the. 4njj**pj
.. .........
other chw, gles 4shall bc addeel,
Teml OL-.ki Cop.U".act riods.
DiAcrential musst be cxpresscd in dollars mmi'm cents per gall -on,
The scleAte d el, adv`-se the UaO. Av.,ency -of al.! availlab—Ic f`cdeta
1 .1 or stae:
thle (In all file] ome-R. being pure sed hhem`n.-,
credlh-s and aVlatta
A!a
tbc�-
'e, P+TiL-C i- n Id
ptoroser, Shall pl-,,, all -S
C -C!" C. the a
and amd. ,he df-r--+�� mr t on the in-v
Picorponated .GIs.aNva.,ril and :shafl plolt bi� relGocted 1"r, tbe
crt�dits arrid dl'scoun-tt� V,-iii �be
11 "
J)Tor'
2,6 Alternative
Con's,idering ttle dlyxlwm�; nal'jre of Iiie] technolop.an� the gr
owing demmid for
aJtemafve7 theCo-Opciethe r1gbt todimyalcml ve fctrtlet
3pes
d.. Wben. wch a need arl'sys-, the Co -Op 1,hall contact C : tlected Proposer V)
rerquire -S tb sL
detemin,ic if tbe selected proposer has, theab O� fity to provide or obta':r thcWtenrative. fu
Ilie Co -Op sball pmvide- th-e selected Proposer witb informati
i.on on the., fbel type,, the
teclunical. spmffica-ii.ons of: the -fu.- e*.*I, thy- zcceptAble operating
quaii,titles, deliverrequit(anentsi, and arrv- other, relevaat infi rmatum flable. Thm�,
-�r f -r the soppl F ra -,e fi
se eted prcmoser jshudfl subtlill a e- ot Uel
I '()r tbe, �-Op+'+
s, revieu" and approval.
1-10weve-T, if the selected propom�r 'is wiable to supply thcahe,-mafive f4cl lt�,,:pe, or the Ck
Op. does not ace-ept the ,selected priopos-et's price offer., the C.'-Op shall I ,iavc the right. to
porchase the afte-mative futd etsewhere...
T. A. X ESS
Page 3 ut 10
TR 12503 - Exhibit 1
(MacMillan Proposal)
3A The a-gencaes listed hemin are counties,, mur"Cipai 14 Alies or -subdivisions of the State of
-) F*lon'da and arc exempt from FedeTal Gassoillie. said Diesel (excl seRoad saxes and Flofida.
Proposals VVill be. considered only from Proposers %rho do not TCqUIM the pa)mient
of these -taxes.
,5.TM,N 4� SUBSTITUITUALTEIZ. 0 PRICE AMt.."* �-NNAIE,.MET.D.:.�Q L"OR
�._L.
41 71w City reser�I,es the, fighL based on mutes agreement with the succes;sful pro oser,, to
,P
substitute mi altemate method for pn'ce adjustment for a speQified.. negiotiated period of
time
AY An. intcmp-d -ion, n the Platts ptibbeation -i's expo nenced bey-ond ex i,stina schedtiled
holidav's Undependence Day, Clu,jstrnas. etc,), or
B�"he listng of ppricesces for the Platts Gulf Coast or New York arbor as applicable)
are Jinteapt ed or modified to a degree which would requj?,e alteration of the
C01*nPutat on, foiviula to determine a f - wr pfice, or
C. The use off" tbe Platts Gulf" Cast Water Bomie mean prat Ce� or New York. I larbor
computalion becomes no-n-representative. of ihemarket,
D, The Successful Proposex provides clear and convuicing proof, that M'q&_re'J
conditions umelawd to the Plaits Index have been materialIN altered from those
that existed at the time of award or renewal, of contract, p ri, of, ma y C 0
RIAlst
ofcontracts nth suppliers, Invoices or published indexes, etc.
4. -22 The City may, if deemed to be I*-n the Cityos
methudology in the stuab i ioms listed i&vvre
iI
Information crvicle Cbntract Bon clu-nark Hie:
Sulfur DiSti
best intercst, clect to m-ctdify the... pricing
the following manner 11.51119 the Oil Price
3 Ethanol Uk:�o Dail' Fuel
prwes shall
be based on the rack avrerage dady price for the preceding day ws Published in the oil
ice Infonnabon Service (OPTS) Report for Nfiami, Flon*da plus a firm markup t
-discount, which shal I not be below a discount of . Per gallon or a marp of five Cent's
(150) peT gallon. Such discount or markup shall be negotiated at the time that an
a4justrnent to the pficing methodology is be*mg consi'dered.
0
hem markup or discount.,W1.11 alclude the vendor"s cost Of producL
profit., delivery
costs and any other costs. 'ThefirmMaA ordi se ount. or t3nJeaded ine or Diesel
f��sq
shallot,cban e aegotiated tem. of the contract qMendme4j, No other char es
,g,�, du in the n 9
shall be added.
43 � f Mark4et The City awyalso negotiate a per transport or tank wagon de surcharge, .. I
conditions necessitate such a solution.
Page
TR 12503 - Exhibit 1
(MacMillan Proposal)
�. u it is �� ����:� �:� �� �:� �"�� � �� � iits bell interest to su staff te ) alternate. =J A f6r
pP rice adj strrtet t as , sqifvc- above tfte Ccontra'A r(") W1e rwie thij•tv t
30' a.s.
r" e tt date o.' tl� ate justment, f a alteniate. !rice ady stnicut
�:���
nieth�� is ix -it accepta le o a:. l awarded eontractor(s), the � �� (:anctJ this contiact in
�;t part �4' � °o traet(:)r(S) punetv (90) days pnox A°rItten notice..
An !o :e r >ic ec pa-t16pati gelIC : elects � �etlu d
it twentv-fbur 24) ,.ours of date of delivery of roduct. Each fivolee s a 11 re. ere��e
the date of the app'bcable pubwishcd Plotf price fior th t da) vAth the a pro et
drertal aS Per tra�e:sl proposer slal.l e�~a:elV o itroie each
individual 1 o11-exempt: tm/fce and the amount of the d fferentlaI
r 1. ach, paf elan ove�xental age cy �ll� � the. aware.. ��� e�t�t�a made
h
Lead Asency and With the, same prices, terms.. and eond.11tons establish its mikm contract
with t1se sw c1eszsful r oset(s) I*n a manner acee table to tl .c succes :ftl1 Proposer, vvij]
issue its ovvn pure .case orders: -11 Tq lre Se. arat.e bifling an °dl j�� e ��s �� ��.
exemption eert l c t� as required �►�� the successful proposer.
.2 'Fhe Cltv of .oral Springs �.rcha:wi il fumish a. ctopy o
anN
# yr t b r at a s�. � tt i the. ropy a s to al. p t� �
6 .3
6'
Pa �y-rnc f . will be rna e y each Par -tic pa.fin . gency w1thi ji is c ej-j ('1 5 , Calend: r Ls
frorn defivery of product at Particl a in agencies location via wire -ans4el- to sell.er's
a"ou t and bank., as indicated on: tItte invoice,
It 1-s undo t.cx)d and agreed that: Litt Oly of Cor Springs IS 110t aaIn
Y
s. Contractual a rc;cnacnt mac ct evn any other agency and the s4ccc Sst �� proposera rersu t of thisRe-quest f6r Proposals, as
After award of con aet(�) to successful pro oscr(s) the fit reserve h t to Issue
s
port we orders in accordance with the terms of tl s contract.
Repg
n mets
The sclected Prgposer shall submit to the I:�ead Agency Fuel -Purchasing Repo > on a - r
basis" The fuel chas)'n Report sh i cl ude fuel volwne totals by fire. t)r ; e JL, each
wp
artIciPa in a mcv 11c rt4,p rt Shall also include a. "Grand �rold' t ��e'r r��t�°�� ate) fuel *,ulum
or ail Partielpating. Agencies for each ftic.l. type. The requited. - elks are the full oNv : ;.
try'
0 Reporting Pero (specifymonth)
# Participating Agency
elivery volume do not roun.off reported volume amounts, alto)ll t � .,.
� lay.
reported up to as many declirkal p1laces as needed).
su'blotal volunle (per fuel type for ct-1 Partici atin , Agency)
Page 5 of 1
TR 12503 - Exhibit 1
(MacMillan Proposal)
A
9,
Cllwm: 14-ul all) Ve T".mal Volumc'N"Car t-0 Date (pet We] t)"Pe fOr -all Pattlelpatling Agenc.ies-11
Note regarding fuel t7ypes.- 're -port -1.,nusT S t�;fy the cibmiol a biodiew.1 blend being
de.1 IJ ve rcd
Fh) Via em. il c I ue.1 Purcbasi L) Report be sent in elcctroriic orm tit (E-xclel forma pre.1 erre d a'
to: pureliase��,;coralsprin.gsorg.
DEVVERY RF.W.,3"TREMENYS
For the purposes of ffis seclion the to m, CaTn'cr shall mewi the Seller Or an inde-Pendent
contractor it by Oie Seller for the dcli'very of fu6i to the. Pa-Alcipating Agencies
8.1 LRIAL 9E�QUIREMFNTS:
A. Camhance
wifth Laivs and Codes: Federat, State,
County. and local
laws.,
ordm*ances,, rules and regulations, that in any meaner. atiect. the teen s covaed
here-1.111
apply, Lack
of knowltdge by Carricr shW1 'in no way
bt: a cause or reh`ef ftorn
'Wli i
T e -S P Ons I I
'flit Carr'cr i I . 1).
i shall stricty COM.PJYL W'j
Fej
_Cra�j, *,State, and
L.,Ocaj
building wi+d
safetv codes.. Equipment shall xn-cet all
VC
11.3tate and Federal
Regulations,
'*4 qL ?17 (,".' arr ' er Vs.., and rsihiAl b(�j in Vie
B. devendent Contractor Relationsh.111,1, he I
perfonnance of all Nvork, sem"ces. and acts' t s under the Agreement, an
Independent Ciontraclor and not an employce. agent., or tsewant �
ot anv Participating
Agency, A-11 persims eng, ged In any of the Work Oar
w ices peTfonned pursualm to
ths Contrav, shall at altames, and i.-3 all places.. be su* 4.1 -, I b1CC.t 10 T c (`arr'CT"$, SOle
X'rcise control Ovef� 111t. Ineans,
d.1 ruc ion . st:ipor�..`s'on.. atad cortrol.. 7114-w Carti.er shall em,-
wid matuier 'in w� it, and its empk,).wes Perfor m. the worls:, and In all respects the.
I
Ctimer' s relations>hlp, and the rejallfnisilip of its emp-10yee-s" to an Parl,
Agenev , kh;all be that of w). independent contractor and not
as employees or agenis of
any Particlpating.Agcncy.
41
C. Certtriestions. I.-JCe-Uses and Permits: Cam*e.r �ball provide a copy of! all, applicabie
Certificates of Competency issued by the, Swe of Florida in the name of the Carrim',
It shall also be the responsiI.,)i1ity of the C " M*t �' aMeT 10 SUb I pnor to wmmencement of
work a current Occupational License and all perm' its t
required. to eO.mplete thlis
contractual sen,`ce +k at no :additional cost. It is the responsibilfq, of thL Carrier to
insure that, all required certifications, ftoenscsi and Pen-mits are mamtainlcin force and
cumni throughout the term of -the Agreement.
& Defivery shall be rcqred Avitbin 1wenly-Bour (24) hours unless an ariltemate. deli'very date 'Thas
been requested by the Pamcipat` ng v� Agency.,
I
B. Dallily orders shall 'be placed by e-mail ftom a pwtj(;�
'Patillg ageliev:represtntative by 10:00
am,* Monday- through Friday.
Page 6 of 10
TR 12503 - Exhibit 1
(MacMillan Proposal)
C. Deliveriev.. shall be made with1p, '2.4 hours of order placement ixnless Olt pw,ucipaung agenc.�:,
spec if ically d'cated on the. iadex, in wb*ch. cise
requests otherMse as in j I Teqnest ed delis ery
date and time shall become the required delivery time.
D, Orders placed on Friday shall be dfsOivered no later, than 55-.00 pxn.. the �ollowjng Nionday.,
wiless the participating agency specifically requests otherwise., in whiO'1. case, request
dellvery date, and fume, shall become therequired dclivery wn.e. Th partic ipatifng agenc-).t
shall riot require the eam4er to deliver on 1,5'uud;kys (except for declared emergency M'Auadons ,).
E. A. transport load shall be defined as no less than 7,500 gallons of Ethanol blended, or regular
gas-Oline or no less than 7,000 gallons of 'Critra 1-,ow Sulfur Diesel or 5% biodiesel fuel or
% biodie-set fuel,
F. The Participating Agencies reserve the right to split and load betsween no than two
defiveiT sit -es for their agency.
G,, If the cam'et is unable to meet the. delivery requi $ rements, itshall be the respotuibility of the
easier to notify the pattic1pating agency %ithen 2 hours of the delay, u-cuming so that the
participating agency can determine 'if it. needs to transfer fuel. between its saes to cover delay,
i-t At t,*l*n e. of delniery, carrier shall present a delivery ticke-Uh-ill Of ladina, IC� a Pwrticipating
agencN��- rep, resentati've, or if requested, deliver document. to. a spe.6fied locau . on. The
delivery tickellbill of ladm'g shall Include,.,
Bill of lading number,,
Name of supplier and carrier..
Date. and time of de.hN'TrY.
0114 A
J`Ype OT fie! dehverc-.-.d,
Gross gallons and net gallons deliveted.
Inches in Wellank, belbre and after delivery.,
Driver*s signature.
Signature of.participan"ng agency employee, rcceiNlAg. delivery, unle.ss olhem�-ise
indicated.
Delivery address,
L Carrier shall be adequately'' equipped. staffed, and supplied to,
� promptly, and efficiently,
fuTnish, deli-itw, and dispense, At] prodticts that are submitted at various f' 'hies.
acl it
J, Carrier shall have the ability to fill above-grownd tanks.
K, Carrier -shall be fully for any and/ot all actions of their em loyees that require
res-ponsi ible P
clean up or ground sterihzation as, the result of an "'improper" deliverv. Cartier shaffl have
and shall maintain those types mid quantities of matenals necessary to contain spilled
product(s). Carrier shall be responsible for prompt and thorough cleanup of all. spillage, as
per E11A specifications, and for any agency finesgar .fees that result fi-orn contam,ination,
w
Page 7 of 10
TR 12503 - Exhibit 1
(MacMillan Proposal)
'I L
12,
'I I
L, Discov7ery- or oocurmnee of a on overfill', excess. wa'te.t -11
contamination of surroundin.9 area, Suspected tank failure, 0'
chemIcal release shall be immediately reported the Carrier to the
W
Wlere. the event is directiv or �nd'.
46 1 irt.,efly the resull of earner s act-iolls,
affect Data innient and initiate cleanup * date yt
Imm 1 *7
the tank, suspected
Othef indication. of'
participating agency,
the cWTIer shall also
K All ti-ansport truck. deli'ven*es w:1*JJ be temperature a4justed "to 60 >ee. in accordawe With
the latest edition ol' the American. Soclety for Testimlg and Materials (ASIM) Table 6B,
Volunme. 11, Petroleum Measurement Table's, Dehive.nr tickets and Invoices shall reflect the.
net gallons dell. vered after temperature compensation.
N. Any Tankwagon deliveries x8ill be metered in gross gallons and -
iln�'voiocd in gross gallons,
0. Agencies will. pt f ue.1 frorn tucks- with scaled State appro-ved and in-spected meters.
on sur
Trucks that. have State, of F1 'da Department Of Agrivoulture and Con net Services ale
call brat ed. and certified, compartme.ni tank volume m ncr, for the petro se d
delivered, are. also acceptable, mar leum. product being
i S . P1[J,,AGF.':
........ ..
The. Contractor and/(-,i-l' hiis subcontractors nnaking defivenies %-ha.11 `
any errors or Innstak-es that require clean up or gtound tri tzat'o
re'��Donsible for prompt and thorough will. be
cleanup of a s '11age `F"A spec.'Jjc�at'
for any agenciess fines or feics f' �Pl POr E I ions and
fu. e I or any containma-60n th8t rcsult frOrn improper deliveq- of
PRIQRITY _)F ,,TV[ Rffz,
W -
Pre.fetence of' delwenes shall be given to agencies provid"
ing emergenc*v lief and response
serv.icos and rnembers of the Lo-op who are, participating in thi
is Contract in case of declared
emergencies cm, natural disastcrs,
ffi I dde# V r.s shall attach an emergeng.V Plan that assures continued deli'vVrIes of these products
In case of einergencies and when additional quantitits may be required,
WORK S1'-l*F
The carrier shall at. all tiMCS guatd agaJnst damage or la,Rs to the d 1, y� *
e IVsit.e.- property,, the
Ca"Ier's own property,,, and/or !hat of other contractors, and shall be held responsible for
lac' repairing rep ing or repairing any such loss or damage. When appl'cabje. the C r shall provide
0� I artie
fences,, sign% barricades,, flasbing 1.1ghts., etc, necessary to protect and ensure the . delivery site(s)
and insure that all county, State of Florida, OSHA. and other appli le s
icab afety. regulati ons are
met. -Additionallyvid , carrier shall roar forthe. prompt removal of all debris frorn delive-mor s'tes.,
I
Withhold Pavmcnt or make such deduct�
M] partic'pating agencies may W1 Ions as deenied necessM.,
to ensure reimbursement or replacement forlossor damage to
Carrier or io
ts agents. PrOPe-*rtY through negligence of the
rNISURANCIE, RL.-,q - D
Page. 8 of 10
TR 12503 - Exhibit 1
(MacMillan Proposal)
Proposed carrier shall be required to pmvide evidence of the folloNNling mimmumamowits of
rosin-ance covera e to all participating agencies, During the -term of the agreement and prior to
each subsequent renewal -thereof, the carer shall provi - this evidence to all participating
agencies Prior t the wKpi'tation date of each and every insurance :req- .fired he�r-eirl.
Con=ercial € general Lah fits° Ins rancv CalieT shall maintain conimercial General Liabilit)
Insurance, or si, m.i ar fnrtn, at a limit of liability not less than $2,000,000 each occurrence f6r
bodily injury, dry, personal injury and property damage liability, Coverage shall ins; lode remises
an aor operations independent contractors, products andior completed operations, personal
injury/ad-vertising, liability, � onfractual liability. and broad form pro arty c�a a �:c�verages.
Coverage fol, the hazards of explosion, collapse and underground property damage (X-C-' ) must
also be included when applicable to the work- to he performed,
Business auto .policy, nclddin the MCS-9 Motor Carrier Act Endorsement and/oar CA 99 48.
Pollution Liability w broadened Coverage for Covrered. Autos _- Business ,auto. Motor Carrier and
Truckers coverage Forms Endorsement, at a muumuin limit not less than $2,000,000 per
occurrence ro d. coverage f' r damages a ; mst suc' third- axty liability, r m diatl�a and
defense costs. In the event the. noisy includes a self -insured retention or deductible in excess of
1.000,000, the participating agency reserves the right, but not the obligation to review and
re uest a copy of the carriers most recent annual report. or audit. nasal statements. The
policy shall he endorsed to incJud "rertici at enc-y name" as .ddit onal insured.. (In this
context, the term "autos" is interpreted to mean any land motor vehicle trailer or semi. trailer
designed for travel on publi.c. roads).. In the event the carrier ne g tfi er Ovials nor lease,
automobiles, the business Auto Liability requirement shall be amended the CaTner .to
:Maintain orAy faired and non-�oik . d auto habilit�- �.hi ;�.n�en�ded require � a�� be satisfied
by way of endonsc ent to the Commercial General Liability, or separate business Auto coverage
form.
Worker's Compensation and m loyerl Liabiliq Insurance, Ilic c.ai r shall maintai l
Workers* Compensation and Employer's Liabilit.) insurance in accordance i ith Florida. Statute
Chapter 440..
sued CeTtificate or Certificates of Insurance, evidencing that required insurance coverages.
have been procured 'by the Carrier in the types and amounts rNu red hereunder shall be
trwisn itted all participatingagencies via the 'insurance company/a ent..
ice t as to Business auto, worker's compen sati n. and. Employer's Liability (and professional
liability, when applicable),. �a'd �'�i cate(s) shall. clearly° oftfir that coverage qW red by the
contract has been endorsed to include the participating agency as an additional insured,
Further, said coi cate(s) shall. wnequlvoea ly provide thirty (30) days except 10 dkN!s for non.
aymen) %Tittennotice, to the participating agency .prior to any adverse. change; =celiation or
non -renewal of coverage thereunder,,
It is vise res onsib'l.it of the c�rrie�r to ' en�su that alb rc wired insurance coverages am
niarritatned in.for-cc throughout hout the term of the contract. Failure to maintain the required
insurance shall.. he considered default of contract. All insurance niust he actp ta:blc to and
Page 9 of 10
TR 12503 - Exhibit 1
(MacMillan Proposal)
apI)mved b�
1[1,1c.
prticlij.7�"-Aujg age.nc.v
as to If'orm, types of cox:rrage. and acce, t b I v Of the p at mt,
ins urers V,
All insmance proN--.--.i:ded hereunder shail be vWursed to show that it is pri'ima7r as tespeel to the
participabrag agencNi,,
"R.Y suEs,
OF DELIVI-;
14. ADDTTj,()'Ij\
0.
Eadt Participating Agency- shall 'be able to add delivery sites to the attached, .1.1'st, with 7 dars
notice to the seller.
Page 10 of 10
TR 12503 - Exhibit 1
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DATE.,,. MARCH 11, 2014
RFP NO.: 14-Al-035
ADDENDUM'NO, 1
UNLEADED GASOLINE AND DIESEL FUEL FOR SOUTHEAST
FLORIDA GOVERNMENTAL PURC14ASING COOPERATWE GROUP
Attached to this Addendum is a volume report fro rn Port Consolidated, Inc for January: 2013
tbrougli. December 2013 showing monthly usage by the participating agencies,
0
.Company
Date
Angello Sa r lomone
4
Purchasi"ag Admfnis*trator
1 0 V' 4., -
WY OF CORAL SPRING$, FLORIDA * FINANCIAL SERVICES DEPARTMENT * PURCHASING DIVISION
955 1 W - Somp)e Rooci * Corot Springs, r-L 33()6,5 - Coral springs,org.
Phone 9 54-344 1100 * Fax 054-25.44,1186
TR 12503 - Exhibit 1
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8256
467,365
140,246
4 ,555
1103
218,053
40,104
3146
764,766
2 *252
5, 54
223,173
51921
328,663
' 40,347
14$532
5971029
4,714,145
53#325
64206
14Y356
7Y 35
C
,w',684
215
Soo
87
5,45
43,513
1155
323t^ 3
5 r22
' 4�5` 5
43$1Fw
2t35
219
475,291
209122
9, 51
301,979
802,03945,
3
3 ,435
230,200
4,594
184t872
44,530
14,919
31432
400
14,499
72.2
360rI86
11 2.3, 734
76,000
2162.
40,666
3,375
3
, O
1 , oo
8,182g622
12, 7* 1 3
352 t 1 1 7,451
8,1 j827 21 423,824
TR 12503 - Exhibit 1
(MacMillan Proposal)
#vw,
A L
— EVERYTHING rHE �JN
DATE., MARC14 272014
RFP NO,,- 14-A-035
ADDENDUM NO, 2
UNLEADED GASOLINE AND WESE L FUEL FOR SOUTH EAST
FLORIDA GOVERNMENTAL PURCHMING COOPERATIVE GROUP
1, The Proposal due date has been delayed to Mmdw�m,Ap- at 1, 0 0 pm,
2. Paragrap.h. IX ""Term of Contract"", Page 8 of 8 has been changed torc ad -
IX URNI OF CONTR-iWT
It I's antlic'I"Pated thal -tb.c-. 1.6tial' contrael, term u'-'ill begin one, July 1, 2(,)1*4
March 3,1,,201-7 Nk,--ith t1le p0,5s:1bility of two (2.) additional tw'o (2' -!aT remi
However',1 the. initial contract tenn( . sand rentwal pe yc nels.
)
nod(s) is subi't ct:to negotiation
vvilb the se-lected prep six
3- Proposal Form, Page s. 1-7 are modified &s per the attache%d
X pe.t wd Requirements is niocitlea as p
. ja�qtjor
4, Afta.-cILme n.t A ns er.
THIS ADDENDUM,aKM BE RE�',TURNED WITH YOUR PROPOSML,
DUE APRIL 7, 201.4. AT 2
Signature
6 A
L
compare
11-
Date
Angelo Salomone
P- urchpsi ng Administrator
CITY OF CORAL SKINGS, FLOR-IDAt FINANCIAL SERVICES DF-PARTMENY - PURCHASING DIVISION
96,5I W. Sample Rood * Corot Spin
gs, F-1. 33065 * CorajSpring�'Otg
Phore. 954-144-1100 FOX 954-344-11166
TR 12503 - Exhibit 1
(MacMillan Proposal)
PROPOSAL FORM FOR UN'LEA&ED GASOLINE & DIESE"L 1`111,71EL
FOR SOUTHEAST FLORIDA. GOVERNNIENTAL
PURCHASING COOPERATIVE GROUP
RFP 14-A-035*
S,UBN,flTTED'I"0,-, City of Coral Springs
95 5 1 West. Sample Road
Cmral Springs, Florida 33065
The -undersigned Proposer proposes and agreets, if thi.s. Proposal'is accepled, to enleri' nto an
ofor the
Agreemenwi
t th CITY'w perm. rfoaIIW0Tk. as specified �h the R14T Dcuments
price() and within the tan e indlicated 'in this RIT, wid in accordance wit.b. Ibe, terms and
condifions of the RIP Documents,
1.
2. Proposer accepts and h.ereby IrIcOrPorates. bv. refere'nce in tfus Form a.11
P of the Icrms and
condi'tions of Ihe RFP.
surance requirements of the RFP,,. an.d accepv,.. and agrees. To
Pipposer has exanil'ned the ir
a. bv those ten-ris and. conditions w' imitation of any ki�,id.
, I ithout exception or I
4, Proposer has given the Purchas'ng rat r wn'tten notic f a conflicts, etrors or
discrepancies that *'It has di'scovered in the FT andf'or Contract documents and the written
resolutwn thereof by the PurchasII-Ig Administrator i - _s acceptable to Proposer,
,, ChiM
Proposerproposes to fuml'sh all labor, matel:rlads, equ' IpMentMan,, to( ttaniNnation,,
,. services , icsand supervislon for the c,,.ontract desctibed as follow
-Supph � I S *
Unleaded Gasoline and Diesel Fuel for
Southeast Florida GoNsernmental
Purthasing A..,00peratw*-e Group
Addendum 2 Noe 1, of 7
Z� RFP 14-A-035
TR 12503 - Exhibit 1
(MacMillan Proposal)
B dr will ptoVide. the pr ctrh`o ' t��� dolog : I
D j fferentmI Prop Osed Ditfierential propose
r Eal[o*
87 Octane U're
Sulfur t
r:
mile radius of Poo
" ju to . ° r tl r d t urff ecima ���t DiBe 'a] _' ' ° 7 .
�.
11WICI: period i any renowal veriod,
Note, If yro r proposal i's C0111. gent Oil �: }ur firmbei'ng awarded a wnlract for all products aiidall
.Jv -- inet .er r mu-s dicate this con I � �i t- pr a p���� ��� w
ADDITIONAL FUEL PRODUCTS.- Proposers may submit under a sc�paraLe coveT a
price
roo aJ on the : g fuels. Proposers. must outline the Ncing Methodology o each
additio-nal duel product proposed.
Itemb: sir w
Midrange Unleaded 89OCtalle
LI
0 J
.
• wwr+,-wwwww++�M.hM+.•n• ... , . • : 4ia.ar.Uv..:: L:.NMw�W...d..... • • • • ,�/•
3 U. lira Low Sal -fur #2 Red Dye D iesel
ffiodiesel Fuel 1320
�. { .!•FOR '� �I 4
.. iwrwv✓✓iwrvw+q. v � •..viv.+mwS.MTP'M4.!rein..ww•...........•........n..+wn:.e�•:.M'.bes.: �gy.�.::..w�eMO,.: .. '^
E85 Fuel Ethanol
= m"°"`'w°,y^""r'e::>�: n�.oaw.�:.•.....�...,..omow•:�+.�e>:.,MM�,.nw
Optional M t :t. Method. Shou . any partILIPating entity choose o day for fuel vsof the
ent t cs Puxurement Care, provide a surcharge p rce ) that ,, o ff d a . d: W the
iL;ost of." fuel fbr Lthi.s pz,yrnent method: �........_—%.
lfyoLir firm., doess. not accept:b:: t t ei c tesheef tg the
d d= 2. Page 2 o14-A-035
TR 12503 - Exhibit 1
(MacMillan Proposal)
-------------
----- .. ....
rensprt. Delivery rr a
differential Proposed differential Proposed
Item N _ es2r tiorP!Lqallon
Diesel Fuel #2 Uftra LowSulfur Urn$0,0380
s um i
Delivery Charge for
Deliveries hevond
miles radius of Port
Evergaldes only. _ I. $75,00each $75,00l each-,
ADDIMONAL
TR 12503 - Exhibit 1
(MacMillan Proposal)
ft).1.1owl'% box -I
8.
C2rQ We do not accept prcrmt cards as a pqTnent method.
9.
Acknowledgement *shereby ruade of the follow* (identi i d nbe -el
I MP fie b 11W 0 rec ved
Since iss'aance of the Invitaton to Bid.,
Addendum IN"o.... Date-
I ------------ f_+-.1
Addendum No, fete 4 --i
Addendum N' Date
PLEA.SSE HAVE YOUR INSUR;kNICE REPR:ESF"NrFATIVE CARET, ULLY REVIL W THE
INSURANCE`. COVERAGE REQUIFINENTS PRIGR TO ',Zs 'BMIFTING YOUR
V:
Comm.unicationsconce-min.
Ig. this BAshall be addressed to:
\N*amee
� �'-" t' � t�"' sne�
O*il Addkress
Telepbolle' No�_
Fax No,
%
i
10, The following documents axe attached to and made as a condition to -til"s
I Proposal
Proposal Fon-n and Offerors Cerfifica jon
1 Cel fi e d R-es o I u-I i. o n
(6 Qualifications Statement
(d) Non -Collusive. Affidavit
(e) Offeror*s Foreign (Nor.-Flofida) Co�porate Statement
ff Certificate(s) of Insurmice
Addend um 2. Page 3 of 7 RFT 14-A-035
TR 12503 - Exhibit 1
(MacMillan Proposal)
0 R,O,RI',S CERTIFICATION
W HEN, 0, FF EROR IS AN JNIDIVLPjJ'AL
wiTNTSs WHLREORY the OfleroT hereto hass, executed N's Proposal
f10 1 `orm this day of 4,
Witness
Witness
Stateof
County of"
By:
Signature of Ind ivid-ual
Printed Narne of Indivi'dual.
Rusinos Address
City/Sgate/ 7"'ip
Busuiess Phone Numbcr
Tbe forcgoing 'instrument was acknowled,ged before methis day o -5
(Marne), who is Personally known to me or who has
produced as identification and who did (did not:) takre
oatb.
MT ES rny- hand and official sea].
NTOIARY KIBLIC
(NNatne of NotaTy Public: Print, Stamp,
or !ype as Commissj*oned)
Addendum .2r Page. 4 of 7 RFP 14.-A-035
TR 12503 - Exhibit 1
(MacMillan Proposal)
OFFEROW'S CERTIFICATION
WHEN OFFEROR. .. S AS01.1 PROPRIETORS11. OPERATES 1INDER A FO S
OR TRADE NAIVIE
I IA'.1 WHI'AIDE the Off-eror hereto has executed this fro Form dill da
rint d Name
Y-V
S � nature of Olwncr
Witness Printed Name of'.Pdividual
NWI'Iness Business,-dre
Y'
' W tate!Zip
s tb°
-ate of
County o
{
Tbe foregoing instrument was . °l egged be -fore .tee this a-v! 10:
'-t by
--- (Name.), who is personally knt to j-�! or who has
produced ;s dentification and wh o did (did. not) take aii oath.,
WITN E y hand and ial sea]
NOTARY PUBTIC
(Name of Notaxy Public: remit, Stamp,
() tYpe asconu-nissioned)
Addendum 2
Page 5 of
;P - 5
TR 12503 - Exhibit 1
(MacMillan Proposal)
O.F'14EROR'S CERTIFICATION
1 OFFER -OR. IS A PAMNTERSHIP
N1 W11NESS WHEREOF, the Offeror hereto has exectited this Propo:sal Form this
day of .201 .:
Printed Name of Partnership
Signature of Ceneralor Malia.gikg Partricr
Printed. Name of partner
Business .Address
City/Stat
I
iriess Mime \.,"umber
State Reglstration
State of
co -wily Ur
The foregoing m*strument'txas icknowledged before ine this
T Itle) of
dame of Company) who 'i's personally known to me or wbu. hals,
produced as identification and wbo did (did not) take an
oath,
'WITNESS rny band and official seat.
NO`FARY PUBLIC
(Naine of Notary Public-. Print, Stanip,
or tvpc as Commissioned)
Addendum 2 Page 6 of 7 RFP 14-A-035
TR 12503 - Exhibit I
(MacMillan Proposal)
OFFEROR'S. CERTIFICATION
VVHEN OFFEROR ISA CORFORATION
rN, SS )N,"HEREOF, ihe Offeror hereto'bas executed ibis Praposal Form tbi
Is
day of'
(.CORPORATE SEAL)
ATTEST:
State, i-,)f i D.Ai..
tv
&j2
Nnied. Caine of Corpotation
IN, It 15
Printed State of Incorporaticm
BY:
gnature of President or other autIK)rized off"icer,
V
Printed Name of Pres-lident or other aj..th.,orlzed
offij cer
Address of Corporati'0.11
G 4
--- - - ----------
BusIness Phonc'.Number
The fortgoOng ffistrument was ack'nowl edged before m
dkv
-----
AW'- ..... 00f
N"
mpany � .41*' 1 am
-- - --------- e) on bebalf of the corpora6on, who S.
petsonally known to me or has produced as identification and who did (did not
tie an o, ath,
W11NESS ir.)y hand. and official seal,
N-O'T,kRY PLT
lope.
(Name of Notaxy Public., Pfint, Star4p.,
I , pe m Comm'ss'oned)
.Addendum. 2 Page 7 of . 7 RFP 14-A-035
TR 12503 - Exhibit 1
(MacMillan Proposal)
RF? 14-A-035
UN,;'*LF,ADF.D CASOIANE & DIESEL FULL FOR SOUTHEASW
FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GR,Otl'*
ATTACHNIENN'T "A"
SMCIFICATIONIS & REQUIREMENTS
i from each Participating Agency as
The table included jin Attach:meet "B"' provid information 11 1
regards the saie, type and location of fuel storage tanks and their estimated mon usage of the
various NeIS Wrcluded in this Request for Proposals.
SPECIFICATIONS
Succelssfal Proposer will sell to all participa1 g agencies the folloWing prodiiets (the
Uftm Low S.-,Vfur No. 2 Ultra Low Sulfur, on-roadr'. tax:abile diesel
fuel per -AS71'N4 D975-09a spec.i.fications, or latest 'revisi v^..
"Ethanol Gyasohne" 10 */ii F,,.h wl blended ga )h
Specifications, or latest revi-slon,
1'1U al Fuel Products:
41 Additional, Op ori
J.UM oetane
Man id tl)'nleaded, Gasoline,- K in of 89r.0
.,,tr 19Red Dve. Diesel , a
".5% Biodl*esel Fuel*'-., t.,71tra Low Sul -fur 5% Biodi"esel blended fvlel, on-ma'd,
-taxable diesel fuel.. The B100 Will Conform to A.8"I'M D6'751-08 or latest
0.41
,0% B.10djesel Fuel"., Ultra Lover Suffur 20% Biodi-esel blended fuel, on -rued,
clear, taxable diesei ruel. The B 100 will confomi to AST-M D6751-08 or latest
revision.
E95 Fuel Ethanol.- Shall. confortu to the chemicaJ and physical standards for fuel
L-'*than ol as set, forth in the ASTM Intemational Designation D5798-99,,"'Standard
specification for fuel Ethanol (Ed 75-Ed85) for Autin ou've Spark -Ignition
Envnes".
13 The products supplied as a result of this Request for Proposals must conform to the
speci ications of the SlateOf F10T.I.da and cornply With. all Federal, State and local laws
and regulations as apphcable On date of delivery.
Page I of 9 - Addejiduni 2
TR 12503 - Exhibit 1
(MacMillan Proposal)
PRICIN,'10 THODOLOGY-
23 Pn'ces proposed are to be F -O... delivered express..ed as a posItIv"e or ne-gative d.jIfferential
from the applicable daily OPIS price ` ' pub i fished I n t,lie, "WITS Comma Bencbmark ufile",
described herein for the date prl*or It) the date of -deliveq of product t I
. 4 o the
Participating Agency and are exclusive of all Federal, State and Conty E.,xc'
ise,.- taxes and
i
fees. Anv other applicable taxes and fees shall be. added at tile
turto oA, invoicinp, See
Paragraph 3, TAXES W.
2.2 Pr.clng of Unleaded 87 Octane, Qasofine Is to be prc)po us n the fo. w"
Jo
I sed j, g inn
methodology,
Daily Published OPTS Gross CBOB Ethanol JO% Unleaded jjjjb
rao-4ed Rack'' A!!Cra
Price. �For the applicable. Reid Vapor Pressure - RVP oti thc, date of .ge
the rack*) I 0 f Product at
4 *
See sk-ttoehed 0:111S pneing Pago dated 3/27/14 with Indicated Pricing fisting#
Plus
Positive or N. eg.atI',%,-,--e differential proposec"I for: 87 Octane LJnlcaded, on Vroposal 1"()TITI
Paragraph 6, (D-Ifferential to be Constant regardless of the applicable R v
I � p.)
23 Pricing of tTItra Low Sulfur Diesel -#.2. is. to be prop, osed. is, --
,g 111,g the N.Io-:
methodology:
Daily Publisbed OPIS Gross Ultra Low,'--�ulfiir Dist-11-ate
I No.
0 c, Ultbrat*d Rack -A jjEa4ge
pnces:
See attached OPTS pnicing pages dated 3127114 with indicated 0 Ing,
p6ci g filsf*
Plus
Positive or '-Negative differential oroposed for DIesel Fuel j�.2 IJItra Low SuU4 on
P-10posal Fon-n, Paragraph 6.
2.nee proposd.wIth dI6erentlashaicuhevndoe,.% it
cost ot product vendor S
profit, the cost of d i vy Nvfthin a. '30 He rafts of Port Leer lades,, ki-nd ,an and all.
Other costs, A lurn) sum.
additional defivery charge only applicable to
%- de-11"veries htqyqnd
athis ty(,`30) 'Je rad*us of Port E-',,verglades may. be. proposed on
the pri.cing sheep.. Within
the thirty (.30) Mile radius off` Port Everglades the proposed costs must Include deli'very
regw-dless of the actual Varyl ng road miles required to be dr" -o make &II'verjes �vl,thl:n
Iven t
Li
that radius to each tanklocat "on. The differential nMposed for Unleaded LY
D'esel Fuel or any atiril, I vrod-um-ApLI 1, notg� �e, duriM tie. initi-ii] term- n tile,
b�anj
contract or my . reng)��al venods. No other charges shall be add—ed. Differenfial must be
expressed in dollars and./ r cents per gallon.
Page 2 of 9 - Addendum 2
TR 12503 - Exhibit 1
(MacMillan Proposal)
4X
The selected proposer shall advise the, Lead Agency of aJ.1 ava'Rablc Federal or State
credits and discounts available on all fuel types being purc-has ed hcreiri, The, selected
proposer shall apply;Al applicawe credits and discounts to the price charged. to the Co -Op
and ident1f)T and reflect the discount on. -theapphCable invoices, (Note: the applicable!
credits and di'scounts will be. corporated aftet award and, sbalt n ot be reflected the
Pdoe proposal Scbedulc.)
2.6 Allernative Fuels
Considering the dynamic, nature of fuel technology and the grolwqng, demand for
alter adve. fuels, the Co -Op. Teserves the right to add anv afternative fuel to the fuel lypcs
required, When such a need arises, the Co -Op shall contact the selected Proposer to
determine if the, selected proposer has the ability to provide or obtain the alternative fue-1.
The Co -Op shall. provide the seiwAed Proposer with informat'
ion on the, fuel type, the.
A 41
technical specifications of the fuel, the acceptable operating parameters. ine cl.S timated
quantities delivery requirements. and any other relevant, in * formation. aflable. The
selected proposer shAll submit a written pn'ce offer for the supply of the al-tenlatme. fuel
for the Co-Op"s review and approval,
However, if the selected proposer is unable toy supply-hea.ternalvC uetype, or t-he ,o-
Op does not. accept the selected proposer's price offer, the -Cc-Op sballhave the n"ght to
purchase x e alternativete elsewhere..
1'sted herein are w The agencies .11 untics, murneipal ities or subdivisl'ons of the State, of
Florida and are exempt from Federal Gasp .c and. Diesel (excise) Road. Uxes and Florida
Sales Tax,
3 .2 Proposals Nvill be considered or from Proposers who do not require the Payment
of these -taxes.
1*1
4,1 The Cit), rese. res the rigid, bawd on mutual agreement With the succe,%Sful
proposer, to
substitute an. alten iate method for price adjustment for a specified., negoliatee period Of
to if'.
A. ATi intearruption in ffie OPIS Index is expen-emced beyond existing schedWO"d
holidays (Independence Day., C 'hri stmas, etc.), or
B.. The listing of pricesfor the (VIS Index are interrupted or modified. toy a degree
which would reqtU'Te alteration of the computation form-Lda to deternu"ne a fairr
price, or
C. The use of the OPIS [ndex prices becomes non -representative of the market,
'Page 3 of 9 - Addendum 2
TR 12503 - Exhibit 1
(MacMillan Proposal)
-5.
A
D, The Successful Proposer provides clear and convincing proof that market
conditions uraclated to the OPIS Index have barn rnaterfally altercd fo
A - r in th ose
that existed at the time of award or renewal of contract., Sacb pr(.)of may consist
of contracts With suppliers, ' invoices or published indexes, etc,
* deemed to be in the C*ty2s best interest, elect to modify the pr'I'Cing
4,r2 The Cllx.� may, if
methodology ill the situations listed above in. the follow
Ing mmuler usilng an)r nationally
recognized, published bmmark or inderX.
The finn markup or &SCOLInt Will 111CI-Ude the Vendo .rTS cost Of product, profit, deliveD,
costs and apt, other costs. 'the firm aft or discount for
_. pleaded G or Diesel
shall note dun*.ng .1!t...ne tiated. tenm of the contract 4D. dent.. N.No other charget
shall be added,
7 a
a tA mark,,et
surcliarm if
4.3 The City may also aegodate a per rnsport or tam wagon delivery
1.4
concitions necessitate such a solution,
4.4 If it is detennined by- the City to be in its best interest to subs Utrite an alternate method f
price adjustment as specified. above, the contractor(s) will ' be notified thirty 3 0) alternate �i
prior to the cffective date for the alteate iustmcnt. If an altera
L . ate iaice aoimment
method is not acceptable to a] I awarded -contractor(s`. the City,jDay -n carnel this contract i
whole or in part by ivin the contraetor (s) r 'nety 1'90) days prior r wnteen xtOtice.
IN' V 0 1C rN. Cy
I All invoices shaH be providcd to each participating agency an via
I elect-r-onic method
within mrenty-four (24) hours of date of delivery of product. Each invoicc sna.i.) reference
the date of the applicable published OPIS Pn 4 ce fbr that day -ith the ,proap
*A priate
different'al as per the contract. Successful proposer shall. list separatell on
ff invoicv. each
individual non-exempt =/fee and the amount of the differential.
0 RD 1 LR IN ..G & EA F,*.NrT.-
6.1 Each Participating governmental agency W1011, based on the award of contraGt Facie by the,
Lcad Agency and with the same prices, terms, and conditions establish its own contract
with the successful proposer(s) in a manner acceptable to thr, successful 1propuser, W`11
Its own purchase oider& ill re4U ire separate rate billing and Ili issue o%km tax
exemption cortificates as required by the suce-essful. proposer,
6 0%
3
The City of Coral Springs Purchasing Division will furnish a copy ol proposers list and
any other information submitted with the proposals to all partlee "pating agencies.
Payment will be made by each Partie'aling Agencwithi
n fifteen (15) calendar days
1P
from delivery of product at Participating Agencies location via.
Ire transfer to seller's
account and bank as indicated on the Invoi
ice>
Page 4 of 9 - Addendum 2
2
TR 12503 - Exhibit 1
(MacMillan Proposal)
6,4 It is understood and agreed that the City of Coral Sptings- I*S riot a legall y'hotaid party to
any contractual. agreement made between an.. other agency and the successfill proposer as.
a. res.,uft of this Request fdr Prop Osals,
6,5 After award of contract(s) to succiessr-ful proposer(s) the Cfty reserves the riglit to issue,
purobase orders ,`h accordan" with the semis ofhi contract.
Rrting Re u'rements
q..,.j
to the Lead Agenc�v a NO PurchasIng Re C Tt o
The selected PTOPOser shall submit p Oil a ML nthly
basis, The fuel Purchasing Report shall include fuel volume totals by fuel typc for car
partic,* atij'ng- agency, Ile repart shall also 'Include a iGrana A I , ota
IP e F" kye ar-to-dalel-) foci voluine
for all PapAnco.:each fuel typ, ThqTdfdar
e the following:
* Reporting. Pe"Tiod Opecify nion0i)
* Panieipafiag Ageney
DI
elivery vulume (do not round off reported Nrolume mnounts, allow volumes to be
reported up to as any decimal places as needcd).
T I
',Subtotal volumeper fuel kvpc for each Partic'p4ting Agency)
" 1
Cumulattive Total Volume Year to Date (per fuel type for all Part4c'patinp Apncles:)
to regArding fUel, tVre$: TCPorl must specify the ahanol and blodie-sel blend be,*
delivered.
'Re F)el Purchasing Report shall be sent in electronic at (Excel t"O"nilat preferre , Via Cilia -i
.d)
to,- pumbaseicoral springs.,org.
For the purposes of this section the, tern). Carrier shall mean the :Sefler or an independerit
contractor hired by tic Seller fir the dell -very of fuel to the Padicipating Azencies.
8,1 G" AL U OUI RE MENN"I"S''LE:
A. C L 1 cc
With Lawl, and Codes: Federal, State,
County, and local
laws,
ordinances-, rules
and regulations that 'm any manner, affect the terms covered
herein
'ai. Lack
ppt)
of knowle4rgze by Carrier shall in no way
be a cause f6-r rebref
from
ibility�
responst I i
The C i hall st'ctly comply with
artier s n ,- . I
Fedeml, State and
Local
building and
safety codes. Equipment shall meet all
tate and Federal
Safety
Rati egWons.
13
'The Cam'er is . Ind endent Contractor RelationsIM41 and shall be, I"n the,
performance of all or services, and activities tinder the Agreement, an
'Independent Contractor and not an employee, agent, or servant of any Panicigat ng
Agency. All persons engaged in any of the work or services performed pursuant to
this Contract shall aT all times, and in all places, be subject -to the C"arner's sole
direction, supervision, and control. The, Carner shall exer cii
se control over the is
and manner in which it and its employees performs the work and in all respects the
PageSoO - Addrnd=2,
TR 12503 - Exhibit 1
(MacMillan Proposal)
arr er' �.s relationship, and the relationship of its employees.,,, to any PadIcipatin
Agcmy shal 'bc that at an independent contractor and mot as employees car a ejits Ot
an):-: PParticipating Agency,
curt lleationsLicenses and Per its: Carrier shall provide a copy of all appheable
CeItIfIrmtes of Competency is u ed bv the State of Florida in the name oftie °�r- er.
t shall also responsibility n .. tl e C�e�. td 1 prior iw �rnexa rnent of
work a. current Occupational License and all permits required to compi.ete tb
contractual. service at no additional crust. It Is the resp, ansibility of the Car er to
ensue that all required certifications, licenses and permit are mam'xned in force and
current duoughout to terms of the Agreement,
A. Delivi ry shall be required within twenty-four (24) hours unless an alternate delivery date lea.,
been requested d by t:h.e Participating. Agency,
Daily, orders shall be, placed` y e-maid from a parficipating agency re r se tat Nre y 10,00
.-rn.# Monday tl xougb Ftldayy,
Deliveries small be made within 24 hours of order placement unless the pa ie:i ati , agency
4
specifically requests otherwise as indicated on the orderw in wic-b case mquested delivery
date and time shall bec.o e the required dc],11 er tikze.
D. Orders .laced on Friday shall be deliver. d no later than 5.00 prn. she ft IoNN l ond,-iy
unless the a .ci in .: a .cney speci. ca ly requests otherwise, in which case, requested
deliv,ery date and time. shall becomethe required delivery r time. he participaling a erg
shall not require the carrier to deliver on SundaIV,ys (except for declared emergency situatio��s�.
E A transport load shall be defined as nz� less than 7,500 gallons of : xthaan l Wended or ire g�ular
gasoline or n lesti tha i 7,000 gallons of Ultra Lob Ne Sulfur Diesel or 5% biodiesel fuel or
2% biod esel fuel.
F. The Pa,rheipating Acgendies re a ve the right to split any load between no m0re than N-10
l' a sites for their agency,
: If t o eam'er is unable -to meet the delivet �v regturements, it shall e the responsibility
:ofthe
carner to n the artic'patixg aenc; within ?hears of the dla=occurring that the
partic.i. ating agency can determine if it needs to trawsfcr fuel between its site: to. corer delay.
i , At time of deliverycarrier shall resent a d livery tieketil3ill e " ladin t a anici atir�
agency re ~e entati re, r if rNuesied, deliver document to a specified location. �l�� e
delivery, ticket/bill of lading shall include*
il.l of lading number,
Name of x supplier �md earn*ere
Date and time of deliver)..
Page 6 of 9 - addendum 2
TR 12503 - Exhibit 1
(MacMillan Proposal)
11,
offuel delivered.
Gross gallons ane. net gallons dcliwred.
Incbes *I' ri. fuel -tank, 'before and after delivery.
Dn.'ver's signature,-
Signawe of participating agency employee receiving delivery :u less othemfi Ise
mdicated,,
Defivery address.
1, Carrier shall be. adequately ec�ulpped, staffed,. and supplied to.. promptly, and efficiontly,
fumtsh., deliver, and dispense, all products,tbat are submitted at various facililWS,
J. Carrier shall haw the ability- to fill above -ground tanks,,
K, Carrier shall be lrullv responsible for any andlor all actions of their eni.ployees that require
clean up or ground sterilization as the result of -an "impropee' deli ,
Very,, C"amer shall have
and shy- maintain those types and quantities of materials necessao contain spffled
prod. uct(s), Cam'er shall be responsible for prompt and thorough cleanup ofal l spillage, as
per EPA specifications, and for any agency fines, or fees that result frog wntamnatj
i on.
L Discovery or: occurrence ot a spill, on overfill, excess water in the tahk, suspected
contamination of surroundin.g. area, suVeeted tan.k failure, or any othej, indication of
chemical release shall be immediately reported by the Cam"er to the p '
axt ipating agency,
Where the events directIv or indirectly the result of cw&ocs ac
I tions, the camer shaN alsso
affect contalinnneril and IrflLtiale r;j=UP 1jnjn� ate],Y,.
.All transport truck deliveries witl be lemperawre adjusted to 60 degrees F in accordance W1 ith
the latest edition of the American Society for TesfinF and Materials (AS"N '1"Abic (.B,,
Volurne 11, Petroleum Measurement Tables, Defiv;ery tickets and inv"-olc-cs shall reflect thc.
net gal -Ions deltvercd after, temperature, wmpe.sat ion,
N. Any Tankwagon deliveries will be metered indross izallons and inwic&-, d
VOW in gross gallons.
0. Agencics will accept fuel dom trucks with sealed State approved and inspected meters,
Trucks that have State of Flon*da Department of Agriculture and Consurner erv, S ces sealed,
calibrated and certified compartment tank 'volume markers for the petroleurn product being
Jeered, are also acceptable,
V
SPILLAIGL.
A. The Contractor andior hi's subcontractors making dehven'es shall 'be WIN responsi"KC for
any errors ox Mistimes es that requffe clean up or ground sterilizAtIon, Contractor 'N be
W1
responsible for prompt and thorougb cleanup of all, spillage per EPA specifications and
for any agencies fines or fees for any contamination, that result from
improper, dwive
Wel.ry of
PRIORITY DELIVERIES.;
Page 7 of 9 - Addendum 2
TR 12503 - Exhibit 1
(MacMillan Proposal)
Prc erence of deiiven'es shall be 0,.= to agencies roNi : ire m r eny relief and res om.e
services and � embers of the co-op �vho are parai ipa.ting i this contract in case0�`
en er encies or natural disasters.
Bidders shall attach an emergency plan that assures continued deliveries of these products
Case of emergencies and/or when. additional quantifies ay, a rtquired.
The carrier shall. at a l titnes guard against damage or loss to the deliven- site pro er y the
Carrier's own property, and/or that of other contractors, as shall he held responsible for
replacing or resiring any sus.ch loss or damage. When aplicahl.e, the `a ier shall provide
fences, signs, barricades, flashing lights, etc.. recess yr to protect and en Ute. the deliver site(s)
and insure that -all county, State of Florida, sSIIA,W and other appl%cable safes:, regulations are
met, Additionally, caer shall. provide for the prompt removal of all debris from delivery, sites.
All partict*p*at,1.*.ng agencies may withhold payment or make such deductions as deemed necessar.)s
to ensure reimbursement or -replacement for loss or damage to property through negligence ofthe
Carrier Or its agents.
INqSURANCE.0 RE� T_d RED
Propws,e carrier shall he required to provide evidence of the following inin.imurn amot is o r`
insurance coverage to all Parfici.*.pat,,.ng agencies. Tuning the term of the a reemenj and pnor to
each subsequent renewal thercot" the cam.er shall provide this, e'v denc o a.��participainig
agencies prior to the expiration date of each and eves insurati�e required hey eln,
C'at General L ahiiit)- In urance C ier shall maint:aincotnr�idl t.renral LIahiiit
Insurance, or similar form, at a. limit of i ahility not less than $2,000,000 each occurrence for
hodity injury, personal inr fury and propertv damage liabilitly. Coverage shall laclude Premises
and/or operatio � independent contractors, products a ds or com pie ed operati ng, personal
in, hry/advertising, i ahilit�,,, contractual liability and broad farm proper, damage coverages,.
Coverage for the hwa— r+ds of explosion, collapse and underground property da male (X-C-U) must
also he in l ud d When applicable to the work to be performed
Business auto policy, including the N14CS 90 Motor Camet AdEndorsement and< or CA 99 48
Pollution Liability - broadened Coverage, for Covered Autos — Business Auto,. Motor Carrier. and
Truckers coverage form Ek-.dorse ent, at a im-muni Bruit rjotr less than S2,000,000 per
occurrence providing coverage f'ox damages against such third -party l ahiiitv,, reinediation and
defense costs, In the event the. police includes a self -insured retenLon or deductible ,in excess of
the parlicj gat n agency reserves the right, but not the obligation to review and
regdest a. copy of .the carrier's most recent annual report or audited financial s mere ts. The
policy shall he endorsed: to include "participating agency name" as additional inst red, (In this
context, the term "autos"' is 'interpreted to mean any land motor vehide, trailer or semi trailer
designed for travel on public roads). In the event the carrier -neither owns nor leases
antc nob less tbc business Auto l..iahili r requirement sitar.be amended alioUg the Carrier to
maintain only hired and non-oN e. auto liabJ.ity. T amended requirement; may he satisfied
his way of endorsement to the Commercial General Liability, or separate Business Auto coveragc
form
Pap,
e 8 of 9 - A.ddendurn
TR 12503 - Exhibit 1
(MacMillan Proposal)
Workrer's Con�pensate ori and Employer's LlabihtInsurance. 'rhe carr'tet shall maintain
W(rkers' Conipensafit n and Emmployer".s. Lia i it� uisurance in accordance w1ith Florida Statute
Ch.tr44..
A .,signed Certificate or Certificates of Insuraner, evidencinp, that required i'
nsturanco covetages
'have been procured by�L th 'C
arn T ni the types and amounts required hereunder'shall be.
C
+
transmitted to all Participating agencies via the -insurance company/a ent..
9
Except as to Business auto, worker's compensation anmployer's Ljabllkitv. (and professIonai
bability, when appficable), said Certificafe (s.) shall clearly confirm that covetage required by the
contract has been endorsed to include: the participalm'g agency as an additional insured...
Further, said ceftitficate(s) shall unequivocally proVide thirty (30) days (except 10 days for no. n,
paymen:)',%Titten notice, to the. participating agercy pnoT to any adver-se change, cmize-Ilatioll or
non-rcnew al of coverage thereunder.
It I's the. repo nsibility of the carrier b
a ' m tained in force throughout the team
in
insurance shall be considered default of
apptroved by the participating agencv as -
insurers atBidingcoverage,
ensure that all required insurance ctm,.'crages are,
of the contract. Fail-ure to twainlain tie re, 'red
qUI
*ntract. All insurance must lie atocptablc to and
,o fb, types of coverage and acceptability of the
A-ll insurance provided hereunder shall be endorsed to show that it, is primary aS respect to tht
particl'pwung agency,
14, ADDY UOIN'OF DEUVER!"FILES ;
Each Partic�patm'g Agency shall be able to add delivery sites to the attached list, with ^'/" days
,notice x-) the seller.
Page 9 of 9 owl Addendum 2
TR 12503 - Exhibit 1
(MacMillan Proposal)
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TR 12503 - Exhibit 1
(MacMillan Proposal)
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TR 12503 - Exhibit 1
(MacMillan Proposal)
DATE: April 13 2014
RFP NO.: 14-AM03
ADDENDUM NO.
UNLEADED GASOLINE AND DIESEL FUEL FOR SOUTHEAST
FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP
A change is being made on Attachment 'W, Specifications and Requirements, uWap h
2.1. as f6lio ;
. PRICING METHODOLOGY'
2.1 Prices Proposed are be `.O»DF delivered expressed as a Positive or negative
differential from the a l ea.hle d .fly OPIS prise published in the "OPIS Contract
Benchmark Fll " as :descr d herein:: r the : dam o_ del ver� rt o d r to the
P rti ipa l Agency d a ex siy.t of ill Federal, State and County Excise
taxes and fees. Any other,i;l and fees shall be addeda h ti of
invoicing. See Paragr h
THIS ADDENDUM BE RETURNED! WITH YOUR PROPOSAL,
DUE AE:RIL24 J AT 2:00 Pa
Signature
I k__
Company
Date.
Angelo Salomone
Purchasing Administrator
...■ram■
CITY OF CORAL SPRINGS, FLORIDA * FINANCIAL SERVICES DEPARTMENT * PURCHASING DIVISION
9551 W. Sample Road * Coral Springs, FL 33065 . CoralSprings.org
Phone 954-344i1100 • Fox 954-344-1186
TR 12503 - Exhibit 2
(Agenda Award Memo)
Southeast Florida Governmental Purchasing
Cooperative Group
CONTRACT AWARD
BID/RFP NO.: 14-A-035 RFP
DESCRIPTION/TITLE: Unleaded Gasoline and Diesel Fuel
CONTRACT PERIOD: July 1, 2014 — March 31, 2017
TERM OF CONTRACT: 18 months
2 Additional 2 Year Renewals Available
il[i�![iiliiifli!lilifil!/ii!/itii!!//!!i!i/liilil/!ii[/U/i!i![i![/!!i/i/![//i[/!i[lUilW[[!!!i!![ii/ii�[i[lfillriigi!/litiQ!!i!![[[!ii//[[lliil/ii/!/!/lit�tEit��ll�t�iff[ii!/i�UU!!/if�i�l�l�
SECTION #1 - VENDOR AWARD
Vendor Name: MacMillan Oil Co. of Florida, Inc.
Vendor Address: 295 East 11th Avenue
Hialeah, FL 33013
Contact:
William Putnam
Phone:
(305) 384-7625
Fax:
(305) 693-1880
Email Address:
William@macmiIlanoiI.com
Website:
http:/macoilco.tripod.com
FEIN:
59-0648243
ilii[itIIN[[l[/li[/!NlHHili[Y[iriiti�l[1!/i1�i1i/Itii!!!!11lllilii�li//i�i�t�illilil[IDiliilit�iiUiiliYtll��tiilili!/[iliili[ii�lill[fill/li[lliii�i�lliiliill!!!ii[N[ifli//tili/liltfiilil�ill�f��l[i[il
SECTION #2 — AWARD/BACKGROUND INFORMATION
Award Date: May 21, 2014
Resolution/Agenda Item No.:
Insurance Required: X Yes No
Performance Bond Required: Yes X No
�lalllYlilalUi�t/.�ii.'�.�..�.i.��ai1.�111f.ai�iat.�.IY�IYIYiIa�f�h�l.Otlil[iilif.ili..![�....Yila/l.`lYi��./�l.ilr�t.ailllrtlY/it/�i�..i./.�.Yi.�rl.ai . .arj.. art..
SECTION #3 - PROCURING AGENCY
Agency Name:
Agency Address:
Agency Contact:
Telephone:
Facsimile:
Email:
City of Coral Springs
9551 West Sample Road
Coral Springs, FL 33065
Angelo Salomone
(954) 344-1102
(954) 344-1186
asalomone@coralsprings.org
1
TR 12503 - Exhibit 2
(Agenda Award Memo)
CORAL SPRINGS
— EVERYTHING UNDER THE SUN --
May 23, 2014
Mr. William Putnam
MacMillan Oil Co. of Florida, Inc.
295 East 1VhAve.
Hialeah, FL 33013
REFERENCE: Unleaded Gasoline and Diesel Fuel for S.E. Florida
Governmental Purchasing Cooperative Group, RFP 14-A-03 5
Dear Mr. Putnam:
1 am pleased to inform you that the Coral Springs City Commission, at their regular meeting
of Wednes
day., May 21, 2014, approved RFP 14-A-035 for the Purchase of Unleaded
Gasoline & Diesel Fuel. The term of this contract will commence on July 1, 2014 through
g
March 31, 2017 with two (2) additional two (2) year renewals possible.
Please provide this office with your Certificate of Insurance throughout the term of this
contract with the City of Coral Springs named as additional insured.
The City looks forward to a successful business relationship in this regard. If you have an
questions or concerns regarding this matter, please do not hesitate to contact this office.
Sincerely,
Angelo Salomone
Purchasing Administrator
AS: ml m
CITY OF CORAL SPRINGS, FLORIDA • FINANCIAL SERVICES DEPARTMENT • PURCHASING DIVISION
9551 W. Sample Road * Coral Springs, FL 33065 • Cora ISprings.org
Phone 954-344-1 100 9 Fax 954-344-1 186
TR 12503 - Exhibit 2
(Agenda Award Memo)
City of Coral Springs
City Commission Meeting Agenda Item
Meeting: May 21, 2014
Department: Financial Services
Initiated By: Angelo Salomone
Summary Sheet
DOC ID: 3945
SUBJECT: Unleaded Gasoline & Diesel Fuel
PLACEMENT: Policy
REQUESTED ACTION: Request to approve and award the contract for Unleaded
(INCLUDE CONTRACT Gasoline and Diesel Fuel through the Southeast Florida
Governmental Purchasing Cooperative Group, RFP #14-A-035 to
MacMillan Oil Co. of Florida, Inc. of Hialeah, Florida beginning
START/TERM DATES) July 1, 2014 and terminating on March 31, 2017 with two
additional two year renewals possible. The estimated annual
expenditure for the City of Coral Springs under this contract is
approximately $1,200,000.00 for diesel fuel and unleaded
gasoline. (REQUEST TO APPROVE, AWARD)
PROJECT REVIEWED BY
OR INCLUDED IN:
ATTACHMENTS: #1 — Letter of Understanding
#2 — Proposers List
BACKGROUND / DESCRIPTION:
1. Using Department: City -Wide
2. Justification for Award Recommendation:
Most responsive and responsible Bidder
X Highest ranked Proposer
Other:
3. Is this item in the adopted budget? X Yes No
4. Is this item in the CI P? Yes X No
5. No. of Vendors solicited: 48
No. of Coral Springs firms solicited: 3
No. of Vendors responding: 5
6. Agreement Info: Contract executed by Firm
X N/A
7. Insurance: X Approved
N/A
TR 12503 - Exhibit 2
(Agenda Award Memo)
City of Coral Springs
Commission Meeting Agenda Item
Summary Sheet
Meeting: May 21, 2014
Subject: Unleaded Gasoline & Diesel Fuel
8. Additional Information:
The City of Coral Springs, acting as lead agency for the purchase of diesel fuel and
unleaded gasoline for the Southeast Florida Governmental Purchasing Cooperative
Group has solicited proposals for this necessary commodity, combining the estimated
usage of the 32 agencies that chose to participate in this procurement. It is estimated
that the value of this contract will exceed $70 million dollars annually judge. d by today s
prices.
This new fuel contract positions our fuel procurement in the following manner:
1. Contract with a fuel distributor (or "jobber") encouraged to establish a "back-to-
back" agreement with a fuel wholesaler, or owner of fuel products at the port,
specifically for the contract to be established with the Co -Op Group. An
allocation for a percentage of fuel specifically purchased under contract by the
Jobber for the Cooperative Group provides a more secure supply chain for our
fuel needs than any other method available.
2. Contract with a fuel distributor who has demonstrable capabilities to appropriately
administer a contract with 32 different using agencies, deliver fuel quickly and
safely, and provide accurate electronic billing.
3. As much as possible, ensure a wide variety of capabilities both in fuel supply
sources and available equipment for the steady provision of fuel during declared
emergency situations. Capabilities such as significant delivery fleet size,
distributor owned fuel farms in the tri-county area, and access to alternative fuel
wholesalers, both at Port Everglades and other ports throughout Florida, would
be positively viewed.
4. Obtain the required fuels at competitive market rates.
A Request for Proposals process was used for this procurement, in which proposers
would be evaluated in all the above mentioned areas using the criteria established in the
Request for Proposals.
In order to align our procurements of this important commodity with the marketplace, the
following are key issues in the Request for Proposals.
1. The oil price index used as a cost comparison method during the procurement
process and to obtain pricing during the contract period, was changed to the OPIS
Fuel Index, which is locally oriented and is also the index by which the majority of our
prospective proposers purchase the fuel directly from the wholesalers. The price
was set to float on a daily basis, again to mirror the marketplace in which our
prospective proposers buy fuel.
2. Payment will be made to the Jobber selected via a wire transfer of funds within 15
days of receipt of fuel delivery, in order to eliminate the "float" which occurs when
government takes 30-45 days to pay for the fuel that is delivered. The Jobbers are
required to pay the wholesaler within ten days of their receipt of the product, and
their cost of waiting for our payment for approximately 20 to 30 days requires many
Page 2
TR 12503 - Exhibit 2
(Agenda Award Memo)
City of Coral Springs
Commission Meeting Agenda Item
Summary Sheet
Meeting: May 21, 2014
Subject: Unleaded Gasoline & Diesel Fuel
of these firms to establish a line of credit to finance this cash flow issue. The cost of
that financing is, of course, passed on to the Participating Agencies via higher fuel
cost. Payment by wire transfer mitigates this additional cost.
3. Proposers were provided information that a supply contract with a wholesaler or
multiple wholesalers would be established specifically for a percentage of the
purchases of fuel. Some spot market (daily, open market) buys by any jobber are a
necessity in the current fuel market place.
By taking these
actions, the Cooperative
positioned
itself effectively in the fuel
marketplace.
As a
result
of
these
changes,
a
total
of five
proposals
were received.
Proposals were received from the following firms:
■ Mansfield Oil Co
■ McMillan Oil Co. of FL, Inc.
■ Port Consolidated
■ RKA Petroleum Companies, Inc.
■ Seminole Tribe of Florida, Inc. d/b/a Askar Oil
The Evaluation Committee for this procurement consisted of:
Voting Members:
■ Angelo Salomone, Purchasing Administrator, City of Coral Springs
■ Dave Mack, Assistant Fleet Manager, Broward Sheriffs Office
■ Mark Alan, Purchasing Agent II, School Board of Broward County
■ Tim Garling, Director, Transit Division Broward County
■ Paul Strauss, Director of Environmental and Conservation Services, Palm Beach
County School Board
Non -Voting Members:
■ Paul Stanton, Assistant to Port Director -Petroleum, Broward County Port
Everglades
■ Neal Kutchera, Petroleum Specialist, Broward County Port Everglades
■ Christine Calhoun, Purchasing Agent, Broward County Purchasing
■ Rick Torres, purchasing Agent, Broward Sheriffs Office
Based on the evaluation criteria established in the Request for Proposals,
Committee reviewed all proposals received and short listed the following
presentations:
■ McMillan Oil Co. of FL, Inc.
■ Port Consolidated
■ Seminole Tribe of Florida, Inc. d/b/a Askar Oil
the Evaluation
three firms for
The Evaluation Committee received best and final offers from the three finalists on May
7, 2014.
Page 3
TR 12503 - Exhibit 2
(Agenda Award Memo)
City of Coral Springs
Commission Meeting Agenda Item
Summary Sheet
Meeting: May 21, 2014
Subject: Unleaded Gasoline & Diesel Fuel
The final ranking of the Evaluation Committee established MacMillan Oil Co. of Florida,
Inc. as the top ranked proposer to provide unleaded gasoline and diesel fuel for the
Cooperative Group. This ranking was established by the Evaluation Committee for the
following reasons:
1. MacMillan Oil Co. currently has supply agreements with several major oil companies,
notably Exxon Mobil, Shell/Motiva, Citgo, Sunoco, Volero, Marathon, Trans
Montaigne and has arrangements with companies that store fuel in terminals in
South Florida.
2. MacMillan Oil Co. has a local bulk plant facility with the capacity to store sufficient
fuel to serve its government clients for several days should a shutdown of Port
Everglades occur due to a storm situation. They have also contracted storage at a
second bulk plant as a backup facility to the existing storage capabilities.
3. MacMillan Oil Co. has decades of experience in providing fuel to government
entities. They are a past supplier to the Southeast Florida Governmental
Cooperative Group and are the current supplier for Miami -Dade County, south
Florida offices of the State of Florida and the City of Plantation. As a past supplier of
fuel, MacMillan Oil Company's record of performance and reliability with the
Cooperative agencies was excellent.
4. MacMillan Oil Company locally owns a supply of rental tanks and "ISO tanks" with a
6,000 gallon fuel capacity. These mobile tanks can be provided to co-op members
and regularly refilled to provide additional fuel capacity during hurricane season or
for periods of time when fuel tanks may be taken out of use for repair or replacement
by a cooperative agency.
5. MacMillan was the second, lowest cost proposer, however with the difference
between the lowest cost proposer and MacMillan was less than one half of one
percent of the total contract value. It is also within approximately 8/10 of one cent
per gallon less expensive than Miami -Dade County for unleaded gasoline. Based
on the cost proposals received through our competitive Request for Proposals, and
recent pricing received by Miami -Dade County, the Evaluation Committee believes
the prices proposed by MacMillan Oil Co. are fair and reasonable and are actually at
the low end of the market range.
Based on approval of this Evaluation Committee recommendation, the contract with
MacMillan Oil Co. of Florida, Inc. would begin on July 1, 2014. This provides adequate
time for the firm to contact each of the Participating Agencies, establish agency contact
information, and work towards satisfying the logistical requirements of providing fuel to
the Participating Agencies at approximately 100 different fueling sites. MacMillan Oil Co.
of Florida, Inc. has executed a Memorandum of Understanding which is attached to this
agenda report outlines the requirements of the firm under this contract, along with the
operating and payment requirements of the Co -Op Participating Agencies.
Copies to:
T.
Planco,
Central Stores
Coordinator
S.
Harbin,
Fleet
Services
Superintendent
TR 12503 - Exhibit 2
(Agenda Award Memo)
City of Coral Springs
Commission Meeting Agenda Item
Summary Sheet
Meeting: May 21, 2014
Subject: Unleaded Gasoline & Diesel Fuel
M. Heller, Director of Financial Services
S. Grant, Deputy City Manager
S. Whitacre, Deputy City Attorney
J. Hearn, City Attorney
Page 6
TR 12503 - Exhibit 2
(Agenda Award Memo)
iz
RFP NO. 14-A-035
UNLEADED GASOLINE & DIESEL FUEL
FOR SOUTHEAST FLORIDA GOVERNMENTAL
PURCHASING COOPERATIVE GROUP
PROPOSERS
MacMillan
Oil Co. of Florida, Inc.
Mansfield
Oil Co.
2955 East 111h
Ave.
1025 Airport Pky. SW
Hialeah, FL
33013
Gainesville,
GA 30501
Contact:
William Putnam
Contact:
David Zarfoss
Telephone:
305 384-7625
Telephone:
800 255-6699
Fax:
305 693-1880
Fax: 678
450-2242
Email: William@macmillanoil.com
Email: dzarfoss@mansfieldoil.com
RKA Petroleum Companies, Inc.
28340 Wick Rd.
Romulus, MI 48174
Contact: Nicole Canty
Telephone: 734 946-2199
Fax: 734 946-4772
Email: ncanty@rkapetroleum.com
Port Consolidated
3141 S.E. 14th Ave. / PO Box 350430
Ft. Lauderdale, FL 33335
Contact: Don Carlton
Telephone: 954 522-1182 x-233
800 683-5823
Fax: 954 527-1191
Email: dcarlton@portconsolidated.com
Seminole Tribe of Florida, Inc.
d/b/a Askar Oil Co.
3170 S. Horseshoe Dr.
Naples, FL 34104
Contact: Sam Askar
Telephone: 239 262-4124
Fax: 239 262-7861
Email: saskar@askarmanagementgroup.com
TR 12503 - Exhibit 3
(Memorandum of Understanding)
MEMORANDUM OF UNDERSTANDING
Between
Florida
. 4" . .
MacMillan Oil Co. of Florida Inc.
2955 E. 11 Ave.
Hialeah, FL 33013-3509
This Memorandum of Understanding is made by MacMillan Gil Company of
Florida, Inc. (hereinafter "Contractor"),
The purpose of this Memorandum of Understanding is to document the covenants,
provisions, terns, promises and conditions related to the provision of unleaded gasoline
and diesel fuel to the Southeast Florida Governmental Purchasing Cooperative group
(hereinafter "Cooperative") by Contractor, In conjunction with Request for Proposal 14-
A-035, dated March 4, 2014, Addendum. #1, dated March 11, 2014, Addendum #2, dated
March 27, 2014 and Addendum #3 dated April 1, 2014 as incorporated fully herein, and
Contractor's Proposal dated April 4, 2014 and Best and Final Offer, dated May 6, 2014
C'Proposar), as incorporated fully herein, Contractor confums and agrees as follows:
1. TERM OF CONTRACT,
The initial contract term will begin on July 1, 2014 through March 31, 2017 with
the possibility of two (2) additional two (2) year renewals. The length of an
renewal pen,od is subject to negotiation with the selected Contractor at the time of
contract renewal.
2. SPECIFICATIONS
2.1 Contractor Will sell to all participating agencies the following products
(the `Products"):
• "'Ultra Low Sulfur diesel"; No. 2 Ultra Low Sulfur, on -road, clear,
taxable diesel fuel per AS'TM D975-08a specifications, or latest
revision.
"Ethanol Gasoline 10% Ethanol blended gasoline per ASTM
D4814-07b specifications, or latest revision'.
2.2 Additional, Optional Fuel Products;
TR 12503 - Exhibit 3
(Memorandum of Understanding)
Midrange Unleaded Gasoline: Minimum Octane of 89.0
• Ultra Low Sulfur #2 Red Dye Diesel
"5% Biodiesel Fuel": Ultra Low Sulfur 5% Biodiesel blended fuel,
on -road, clear, taxable diesel fuel. The B100 will conform to
ASTM D6751-08 or latest revision.
"20% Biodiesel Fuel": Ultra Love Sulfur 20% Biodiesel blended
fuel, on -road, clear, taxable diesel fuel. The 13100 will conform to
ASTM D6751-08 or latest revision.
• E85 Fuel Ethanol: Shall conform to the chemical and physical
standards for fuel Ethanol as set forth in the ASTM International
Designation D5798-99,"Standard specification for fuel Ethanol
(Ed 75-Ed85) for Automotive Spark -Ignition Engines".
2.2 The products supplied must conform to the specifications of the State of
Florida and comply with all Federal, State and local laws and regulations
as applicable on date of delivery.
3. PRICING METHODOLOGY
3.1 Prices are F.O.B. delivered expressed as a positive or negative differential
from the applicable daily OPTS price published in the "OPTS Contract
Benchmark File" as described herein for the date of deUvery of product to
the Participating Agency and are exclusive of all Federal., State and
County Excise taxes and fees. Any other applicable taxes and fees shall
be added at the time of invoicing. See Paragraph 4, TAXES. PRICING
FOR THE PRODUCTS SHALL BE AS PROVIDED IN EXHIBIT
"A"
3.2 Pricing of Unleaded 87 Octane Gasoline is to 'be provIs
ided using the
following methodology:
Daily Published OPIS Gross CBOB Ethanol I0% Unleaded Unbranded
.Rack Averaze Price (For the applicable Reid vapor Pressure RVP on the
date of delivery of product at the rack)
See attached OPIS pricing pages dated. 3I27114 (Exhibit "B") with
indicated pricing listing,
Doc. 126746
TR 12503 - Exhibit 3
(Memorandum of Understanding)
Plus
Positive
Exhibit
RVP,)
or Negative differential provided for 87 Octane Unleaded on
"tA". (Differential to be constant regardless of the applicable
3.3 Pricing of Ultra Low Sulfur Diesel #2 is to be provided using the
following methodology
Daily Published OP1S gross Ultra Low Sulfur Distillate No. 2 Unbranded
;Raek Aveprices.
See attached OPIS pricing pages dated 3127/14 (Exhibit "B") with
Indicated pricing lisftg.
Plus
Positive or Negative differential provided for Diesel Fuel #2 Ultra Tow
Sulfur on Exhibit "A".
3.4 The price provided with differential shall include the vendor's cost of
Product, vendor's profit, the cost of delivery within a 40 mile radius of
Port Everglades, and any and all other costs. A lump sung, additional
deliverer charge only applicable to deliveries beyond a forty (40) mile
radius of Port Everglades may be charged as shown on Exhibit "A".
Within, the forty (40) mile radius of Port Everglades the provided costs
must include delivery regardless of the actual varying road miles required
to be driven to snake deliveries within that radius to each tank location.
The differential p ov ded for Unleaded. Gasoline and ,Diesel Fuel or an.y
additional fuel products shall not change durigg he initial term of the
contract or and renewal periods. No other charges shall be added.
Differential must be expressed in dollars and/or cents per gallon.
3.5 The Contractor shall advise the Lead Agency of all available Federal. or
State credits and discounts available on all fuel types being purchased
herein. The Contractor shall apply all applicable credits and discounts to
the price charged to the Co -Op and identify and reflect the discount on the
applicable invoices.
3.6 Alternative Fuels
Considering the dynamic nature of fuel technology and the growing
demand for alternative fuels, the Co -Op reserves the right to add any
alternative fuel to the fuel types required. When such a need anises, the
Co -Op shall contact the Contractor to determine if the Contractor has the
ability to provide or obtain the alternative fuel. The Co -tip shall provide
Doc. 126746
TR 12503 - Exhibit 3
(Memorandum of Understanding)
the Contractor with information on the fuel type, the technical
specifications of the fuel, the acceptable operating parameters, the
estimated quantities, delivery requirements, and any other relevant
information available. The Contractor shall submit a written price offer
for the supply of the alternative fuel for the Co-ap' s review and approval.
However, if the Contractor is unable to supply the alternative fuel type, or
the Co -Op does not accept the Contractor's price offer, the Co -Op shall
have the right to purchase the alternative fuel elsewhere.
4. TAMES:
4.1 The agencies listed herein are counties, municipalities or subdivisions of
the State of Florida and are exempt from Federal. Gasoline and Diesel
(excise) Road taxes and Florida Sales Tax..
50 SUBSTITUTEIALTERNATE METHOD FOR PRICE ADJUSTMENT:
5.1 The City reserves the right, based on mutual agreement with the
Contractor to substitute an alternate method for price adjustment for a
specified, negotiated period of time if:
A. An interruption in the OPIS Index is experienced beyond existing
scheduled holidays (Independence Day, Christmas, etc.), or
B. The listing of prices for the OPIS Index are interrupted or modified
to a degree which would require alteration of the computation
formula to deten nine a fair price, or
C. The use of the OPIS Index prices becomes non -representative of
the market.
D. The Contractor provides clear and convincing proof that market
conditions unrelated to the OPIS Index have been materially
altered from those that existed at the time of award or renewal of
contract. Such proof may consist of contracts with suppliers,
invoices or published indexes, etc.
5.2 The City may, if deemed to be in the City's best interest, elect to modify
the pricing methodology in the situations listed above in the following
manner using any nationally recognized, published benchmark or index.
The firm markup or discount will include the Contractor's cost of product,
profit, delivery costs and any other costs. The firm markup or discount for
Unleaded Gasoline or Diesel shall not change during the negotiated term
of any contract amendment. No other charges shall be added.
Doc.126746
TR 12503 - Exhibit 3
(Memorandum of Understanding)
5.3 The City may also negotiate a per transport or tank wagon delivery
surcharge, if market conditions .necessitate such a solution,
5.4 If it is determined by the City to be in its best interest to substitute an
alternate method for price adjustment as specified above, the Contractor
will be notified thirty (30) days p*o r to the effective date for the alternate
adjustment. If an alternate price adjustment method is not acceptable to
all awarded Contractor, the City may cancel this contract in whale or irc
part by giving the Contractor ninety (90) days prior written notice.
6. IEWOICING
6.1 All invoices shall be provided to each participating agency via an
electronic method with L" twenty-four (24) hours of date of delivery of
product,. Each invoice shall reference the date of the applicable published
OPIS price for that day with the appropriate differential as per the
contract. Contractor shall list separately on invoice each individual non-
exempt tax/fee and the amount of the differential.
7. ORDERING G & PAYMENT:
7.1 Each participating gov==ental agency will, based on the award of
contract made by the Lead Agency and with the same prices, terms, and
conditions establish its own contract with the Contractor(s) in a manner
acceptable to the Contractor; will issue its own purchase orders; will
require separate billing and will issue its own tax exemption certificates as
required by the Contractor.
72 The City of Coral Springs Purchasing Dh sion will finish a copy of
proposers list and any other information submitted with the proposals to
all participating agencies.
7.3 Payment will be made by each Par*ipafing Agency within fifteen (15)
calendar days from delivery of product at Participating Agencies location
via wire transfer to seller's account and bank, as indicated on the invoice.
Contractor reserves the right to discontinue fuel deliveries to a
Participating Agency if invoices are not paid in a timely manner by that
Participating Agency.
7.4 It is understood and agreed that the City of Coral Springs is not a legally
bound party to any contractual agreement made between any other agency
and the Contractor as a result of this Request for Proposals,
7.5 After award of contract to Contractor the City reserves the right to issue
purchase orders in accordance with the terms of this contract,
Doc. 126746
TR 12503 - Exhibit 3
(Memorandum of Understanding)
8. "PORTING REQUIREMENTS
The Contractor shall submit to the Lead Agency a Fuel Purchasing Report on a
monthly basis. The Fuel Purchasing Report shall include fuel volume totals by
fuel type for each participating agency. The report shall also include a "Grand
Total" (year-to-date) fuel volume for all Participating Agencies for each fuel type.
The required fields are the following:
• Reporting Period (specify month)
• Participating Agency
• Delivery volume (do not round off reported volume amounts, allow
volumes to be reported up to as many decimal places as needed).
+ Subtotal volume (per fuel type for each Participating Agency)
Cumulative Total volume Year to Date (per fuel type for all Participating
Agencies)
+ Note regarding fuel types: report must specify the ethanol and b odiesel
blend being delivered.
The Fuel Purchasing Report shall be sent in electronic format (Excel Format
preferred) via email to: purchase@coralsprings.org.
9. DELIVERY REOWREMEN'I'S
For the purposes of this section the term Carrier shall mean the Seller (Contractor)
or an independent contractor hired by the Seller (Contractor) for the delivery of
fuel to the Participating Agencies.
9.1 LEGAL MEr+1TS.
A. Comuuance with Laws and Codes: Federal, State, County, and local
laws, ordinances, rules and regulations that in any manner, affect the
terms covered herein apply. Lack of knowledge by Carrier shall in no
way be a cause for relief from responsibility. The Carrier shall strictly
comply with Federal, State and Local building and safety codes.
Equipment shall meet all State and Federal Safety Regulations.
B, Indenendent Contractor Relationship : The Carrier is, and shall be,
in the performance of all work, services, and activities under the
Agreement, an Independent Contractor and not an employee, agents or
servant of any Participating Agency. All persons engaged in any of
the work or services performed pursuant to this Contract shall at all
times, and in all places, be subject to the Carrier's sole diredion,
supervision, and control. The Carrier shall exercise control over the
Doc. 126746
TR 12503 - Exhibit 3
(Memorandum of Understanding)
means and manner in which it and its employees perform the work and
in all respects the Carrier's relationship, and the relationship of its
employees, to any Participating Agency shall be that of an independent
contractor and not as employees or agents of any Participating
Agency-
C. Certifications,Licen� s ,and Permuits Sarni er shall provide a copy of
all applicable Certificates of Competency issued by the State of
Florida in the name of the Carrier. It shall also be the responsibility of
the Carrier to submit prior to commencement of work a current
Occupational License and all permits required to complete this
contractual service at no additional cost. It is the responsibility of the
Carrier to ensure that all required certifications, licenses and permits
are maintained in force and current throughout the tern of the
Agreement.
10. DELIVERY/RESPONSE TIME:
A. Delivery shall be required within twenty-four (24) hours unless an alternate
delivery date has been requested by the Participating Agency.
B. Daily orders shall be placed by e-mail from a Participating Agency
representative by 10:00 a.m., Monday through Friday.
C. Deliveries shall be made within 24 hours of order placement unless the
Participating Agency specifically requests otherwise as indicated on the order,
in which case, requested delivery date and time shall become the required
delivery time.
D. Orders placed on Friday shall be delivered no later than. 5:00 p.m. the
following Monday, unless the Participating Agency specifically requests
otherwise, in which case, requested delivery date and time, shall become the
required deliverry time. The Participating Agency shall not require the carrier
to deliver on Sundays (except for declared emergency situations).
E. A. transport load shall be defined as no less than 7,500 gallons of Ethanol
blended or regular gaso _line -or no less than 7,000 gallons of Ultra Low Sulfur
Diesel or 5% biodiesel fuel or 20% biodiesel, fuel.
F. The Participating Agencies reserve the right to split any load between no
more than two delivery sites for heir agency.
G. If the carrier
is unable to
meet the delivery requirements,
it shall
be the
responsibility
of the
carrier
to notify
the
Participating Agency
within
2
hours
Doc. I26746
TR 12503 - Exhibit 3
(Memorandum of Understanding)
of the delay occurring so that the Participating Agency can determine if it
needs to transfer fuel between its sites to cover delay.
H. At time of delivery, Carrier shall present a delivery ticket/bill of lading to a
Participating Agency representative, or if requested, deliver document to a
specified location. The delivery ticket/bill of lading shall include:
* Bill of lading number.
Name of supplier and carrier.
* Date and time of delivery.
Type of fuel delivered.
* Grass gallons and net gallons delivered.
* Inches in fuel tank, before and after delivery.
* Driver's signature.
9 Signature of participating agency employee receiving; delivery,
unless otherwise indicated.
• Delivery address.
1. Carrier shall be adequately equipped, staffed, and supplied to, promptly, and
eff cieotly, fiunish, deliver, and dispense, all products that are submitted at
various facilities.
J. Carrier shall have the ability to fill above -ground tanks.
K. Carrier shall be fully responsible for any and/or all actions of their employees
that require clean up or ground sterilization as the result of an "improper"
delivery. Carrier shall have and shall maintain those types and quantities of
materials necessary to contain spilled product(s). Carrier shad be responsible
for prompt and thorough cleanup of all spillage, as per EPA specifications,
and for any agency fines or fees that result from contamination.
L. Discovery or occurrence of a spill, on overfill, excess water in the tank,
suspected contamination of surrounding area, suspected tank failure, or any
other indication of chemical release shall be immediately reported by the
Carrier to the Participating Agency. Where the event is directly or indirectly
the result of carrier's actions, the carrier shall also affect containment and
initiate cleanup immediately.
M. All transport truck deliveries will be temperature adjusted to 60 degrees F in
accordance with the latest edition of the American Society for Testing and
Materials (ASTM) Table 6B, Volume II, Petroleum Measurement Tables.
Delivery tickets and invoices shall reflect the net gallons delivered after
temperature compensation.
N. Any Tankwagon deliveries will be metered in gross gallons and invoiced in
gross gallons.
Doc. 126746
TR 12503 - Exhibit 3
(Memorandum of Understanding)
0. Agencies will accept fuel from trucks with sealed State approved and
inspected meters. 'trucks that have State of Florida Department of Agriculture
and Consumer Services scaled, calibrated and certified compartment tank
volume markers for the petroleum product being delivered, are also
acceptable.
11. SPILLAGE:
A. The Contractor and/or his subcontractors maldng deliveries shall be fully
responsible for any errors or mistakes that require clean up or ground
sterilization. Contractor will be responsible for prompt and thorough cleanup
of all spillage per EPA specifications and for any agencies fines or fees for
any contamination that result from improper delivery of fuel.
12, PRIORITY. DELIVERIES:
Preference of deliveries shall be given to agencies providing emergency relief and
response services and members of the co-op who are participating in this contract,
in case of declared emergencies or natural disasters.
13. 'FORK Sr'E SAFETY/SECURITY:
The carrier shall at all dimes guard against damage or loss to the delivery site
property, the Carrier's own property, and/or that of other contractors, and shall be
held responsible for replacing or repairing any such loss or damage. When
applicable, the Carrier shall provide fences, signs, barricades, flashing lights, etc.
necessary to protect and ensure the delivery site(s) and insure that all county,
State of Florida, OSHA, and other applicable safety regulations are meet.
Additionally, carrier shall provide for the prompt removal of all debris from
delivery sites. All participating agencies may withhold payment or make such
deductions as deemed necessary to ensure reimbursement or replacement for loss
or damage to property through negligence of the Carrier or its agents,
14. INSURANCE REQUIRED:
The carrier shall be required to provide evidence of the following minimum
amounts of 'insurance coverage to alb participating agencies. During the term of
the agreement and prior to each subsequent renewal thereof, the caner shall
provide this evidence to all participating agencies prior to the expiration date of
each and every insurance required hearer..
Commercial General Liability Insurance: Gainer shall maintain commercial
General Liability insurance, or similar fora, at a limit of liability not less than
$2,000,000 each occurrence for bodily injury, personal injury and property
Dcc. 126746
TR 12503 - Exhibit 3
(Memorandum of Understanding)
damage liability. Coverage shall include premises and/or operations,
independent contractors, products and/or completed operations, personal
injury/advertising, liability, contractual liability and broad form property damage
coverages. Coverage for the hazards of explosion, collapse and underground
property damage (X-C-U) must also be included when applicable to the work to
be performed.
Business auto policy, including the MCS-90 Motor Carrier Act Endorsement
and/or CA 99 48 Pollution Liability - broadened Coverage for Covered Autos --
Business Auto, Motor Carrier and Truckers coverage Forms Endorsement, at a
naxnum limit not less than $2,000,000 per occurrence providing coverage for
damages against such third -party liability, remediation and defense costs. In the
event the policy includes a self -insured retention or deductible in excess of
$1,000,000, the participating agency reserves the right, but not the obligation to
review and request a copy of the carrier's most recent annual report or audited
financial statements. The policy shall be endorsed to include "participating
agency name" as additional insured. (In this context, the term "autos" is
interpreted to mean any land motor vehicle, trailer or semi trailer designed for
travel on public roads). In the event the carrier neither owns nor leases
automobiles, the business Auto Liability requirement shall be amended allowing
the Carrier to maintain only hired and non -owned auto liability. This amended
requirement may be satisfied by way of endorsement to the Commercial General
Liability, or separate Business Auto coverage form.
Worker's Compensation and Employer's Liability Insurance. The carrier shall
maintain Workers' Compensation and Employer's Liability insurance in
accordance with Florida Statute Chapter 440.
A signed Certificate or Certificates of Insurance, evidencing that required
insurance coverages have been procured by the Cagier in the types and amounts
If
required hereunder shall be transmitted, to all participating agencies via the
insurance company/agent.
Except as to Business auto, worker's compensation and Employer's Liability (and
professional liability, when applicable), said Certificate(s) shall clearly confirm
that coverage required by the contract has been endorsed to include the
participating agency as an additional insured..
Further, said certificate(s) shall unequivocally provide thirty (30) days (except 10
days for non-payment) written notice to the participating agency prior to any
adverse change, cancellation or non -renewal of coverage thereunder.
It is the responsibility of the carrier to ensure that all required insurance coverages
are maintained in force throughout the term of the contract. Failure to maintain
the required insurance shall be considered default of contract. All insurance must
Doc. 126746
TR 12503 - Exhibit 3
(Memorandum of Understanding)
be acceptable to and approved by the participating agency as to form types of
coverage and acceptability of the insurers providing coverage.
All insurance provided hereunder shall be endorsed to show that it is primary as
respect to the participating agency.
15. ADDITION OF DELIVERY SITES:
Each Participating .Agency shall be able to add delivery sites to the provided list
with 7 days notice to the suer.
FOR CONTRACTOR
BY:
State of Florida
County of Broward
The foregoing instrument was acknowledged before me, the undersigned notary public in
and for the State of Florida, on this, the ='j day of 2014 b
n
Doe.126746
Notary Public,
of Florida
Printed, typed or stamped name of Notary
Public exactly as commissioned individuals
who signed are personally known: no
identification produced;
TR 12503 - Exhibit 3
(Memorandum of Understanding)
EXIMBIT "A"
MacMllan Oil Company will invoice fuel to participating Co -Op Agencies via the following delivery
differential price schedule predicated as indicated in Paragraph 3, "Pricing Methodology"' of the
Memorandum of Understanding.
Item No. Description Transport Delivery I Tank Wagon Delive
rY
g
differential di #�?erential
)/Q per gallon (t)/0 per gallon
1 87 Octane $0.0$0.0290
2 Diesel Fuel #2 Ultra Low Sulfur $U.0000 $0.0380
3 Lump Sum Additional Delivery $0.00/each $0.00/each
Charge for Deliveries bevond 40
miles radius of Fort Everglades
onl
ADDITIONAL FUEL PRODUCTS
Item No.
Description
Transport Delivery
Tank Wagon Delivery
differential
differential
(+)/(-) per gallon
+ /(-) per gallon
1
Midrange Unleaded 89 Octane
$0.0440
$0.0730
2
Recreational Unleaded 90 Octane
$0.0440
$0.0730
3
Ultra Low Sulfur #2 Red Dye
$0.0440
1$0.1430
Diesel
4
Biodiesel Fuel B5
$0.0840
$0..1430
5
Biodiesel Fuel B20
$0.0840
$0.1030
f
E85 Fuel Ethanol 1$0.0840
1$0.1030
Notes:
1. MacMillan Oil Company will provide any participating Co -Op Agency a $.02 per gallon
discount for any/all product that is loaded directly from their suppliers in Port Everglades
(F.O.B. Port Everglades). Any participating Co -Op Agency wishing to take advantage of
this discount must sign-up with MacMillan Oil Company no later than (30) days prior to
pulling product to ensure all necessary paperwork and procedures are in place.
2, During the contract period, or any extension thereof, if any Participating Agency wishes to
buy required fuel products from Contractor on a fixed price or prepurchase basis,
Contractor shall enter into good faith negotiations with that Participating Agencyy,
3. During any declared emergency situation Contractor will provide mobile fuel storage tanks
to any Participating Agency upon request for a period of up to one month at no cast, based
on availability of tanks. In a non-mnergency situation or for periods of use beyond one
month, Contractor will negotiate with each Participating Agency for rental costs.
Doc. 126747
TR 12503 - Exhibit 3
(Memorandum of Understanding)
4. The cost for fuel delivered for emergencies from ports or terminals other than Port
Everglades will be reimbursed by the Participating Agency at the actual market Freight gate
with no mark-up by the Contractor. The Contractor shall provide documentation of their
additional freight cost as a condition of reimbursement.
Doc. 126747
TR 12503 - Exhibit 3
(Memorandum of Understanding)
C4rAMt, PL
**OP19 COWRACT DIRICKHRM WXLX* *
* *OPt9 GR089 C LS" PRICRB**
TOrMa Dot
Move Mid
Xcve
Pre
Narathc»7t b 1--20 - - -
--a am
376.16
maratlwn u N-10
-
- 371,40
Valero b i-10
370.95
Valarc u H- 10 " r
-
3 5 So
Lm PACK
a"- --
.- .-
.
370.95
Him RACK
• - - -
3 76.16
RACK AV''GI
-- --
-_
373.50
FOR CoL"41AL
270.015
- - -
_ ,. .,_
FO8 mrmx
im .. -
Mr w ..
304.38
8RD LOW RACK-
• r w
._ -
3 7.00.9 5
15RD HT= PACK
61 #.r _
.. � w ..
376.16
RACX AVG
"I - _ -
_ - . _
373.56
�DRD
� SD LOW 3u=
•
371,40
NIGH RACK
375.50
�DNn
VED ILACIC AV.G
4 we,
'. • - ..
373.45
CONT A•/V��G-03/27
-- r r
373.50
CONT L8R-03/27
_ w..
- - .. w
370.95
ColgT RXM-03127
r.. _-
.... ...►
375.16
TAP
Terms ''
Have
Mid
mom
Pre
Valero b 1-10
2el.05
+12.75 304.35
*12,75
329.35
HP b 1-10
292.86
+10.62
304.56
+10.62
329.76
Sunoco b 1-10
292-.04
+12.99
304.04
+12.99
329.40
NJarathon b 1-10
292.42
+10.60
304.75
+10.61
329.39
MPC2 b 1-10
292.42
+10.60
304.90
+10.61
329.65
Citgo b 1--20
293.10
+12. 70
305.45
+22 - 70
330.15
Shell b 1-10
293.35
+12.72
305.47
+12.72
3.36.73
Chevron b 1t45+c 293.60
+12.04
306.10
+12.00
331.60
Ta ►co b It45e 293.60
+1.2.00
306.10
+12.00
331.90
XOM b 1-10
294.90
+12.30
306.80
+12.30
133.00
Marathon u N-10
297. 95
+ 8.50
31.6, 26
+ 8.50
352. 95
Shall u R-10
301 _ 45
+11- 80
313,45
+11.80
337.45
TranzNcc%t u M-1.0
302.77
+18.08
317.37
+24.49
347.90
F1ntRIaRe u lei-10
303.15
+11. 05
315.15
+11. 05
348.15
Colonial u N-10
304.60
+ 2.50
-- --
--- --
350.60
Vatlero u M-10
304.70
+ 4.05
321.7q
+ 4,05
354.70
citgo u 1-10
311,05
+11.20
326.25
+21.20
35$.95
global u 1-1.0
321.39
+11.80
327.95
+ 9.37
341.97
LOW RACK
291.85
304.04
329.35
fff= RwX
321.39
321.85
356.55
RACK AVG
298.60
311.21
339.61
FMT 1
20 / ♦ 86
�- -.r
w-.
IN -a
MW LOW RACK
291.85
304.04
329.35
BRD HIGH RACK
294.50
306,80
333.00
DRD RACK AVG
292.87
305.25
330.48
VBD LOW RACK
297,95
313.45
337.45
Q8D RXGH PACK
321.39
327. B5
356.53
319.72
348.77
GfS3ti 1�11i'G- q3. 2'ir
3'9 8.6 n
311.21
338,62
COOT LOW-03/27
291.65
304.04
329.35
COH"P RIGN-03/27
321.39
327.85
356.55'
JpOW RZTAIL
351. 03
AVG 12TAIL
364.47
LOW RRTAiL RX-TAX
295.95
AVG RRTAIL EX -TAX
309.38
203.4-03-27 10: tip 2 3,4 MT
9 . D RVP
Move
Move Bate Time
+ 0.56 03/26 3.8:09
f 8.50 03/26 :L & Ott
+ 8.50 03/26 16:00
+12,35 03/26 1B; 00
9.0 RVP
Move
DRtp
T111"
+12.75
03/26
le.00
+10. 62
03/26
is . co
+13.29
03/26
Is. -DO
+10. 60
03/26
1g : 00
+10.61.
03/26
18 :00
+►12.70
03/26
3.8:00
+12.73
03/29
18:00
+12.00
03/26
18 = b0
+12.00
03126
18 : 00
+12.30
03/26
1.9:00
+ 8.50
03/26
18:00
+11.60
43/26
18:00
+ 7.91
03/26
IS: oo
+11- 05
03/26
19 : 00
+ 3.60
03/26
23:00
+ 4.05
03/26
18; 00
+11.20
03/26
igloo
+11.92
03/27
00:01
47#:. TW7.9
TR 12503 - Exhibit 3
(Memorandum of Understanding)
NZAMI" M
Texts move No.l pre
shell U R-10 __402 . so _66 ...-
Shall b 1-10 312.94 - .51 - r ., � _ •
NaL rathvn u sty 10 312.30 - J . es
Global u 1-10 312.65 _ .50
TraneMa nt u M-10 323.54 .25 • - - - _ _
8P b 1-10 324•31 •85
colonial u N`' 10 314.7Q + .40 -- _
Valero u 19-10 213.3 0 + .80
P%ntJa8R5 U N-20316.20 + .25
ftratbon b 1-10 316,31 1.07
► .. - w f r Y _
Valero,b 1-10 319.oS r .50 r- -.. .. �.. •a
Caaatal b 3-10 318.08 •- .70 y - --
SU=Co b 1-10 328.0$ - .79
Chevron b lt4SC 319.10 - .20
Texaco b 2t45c 318.10 - .20 -
XON b 1-10 318.72 + .22 .... _ -
Citgo b 1-20 324.70 + 2. oa
Citgo u 1-20 324.7E + 2.00 .. _ . .
WIN RACK 308.82
I RiC 324.70
RACX AV12 316.36 - - -
FM WLCIrSAL 286*SIS rr _'P. -« ....
F08 mimr 295.45
BAD up RAM 311.94 - -
M x1aff RAM 324.70 -• rw
MW RACK AVG 317 - 64
r3
um 324 . 70
Z
nit
�h1 . {. .►
����1
1AO i LCIN-03/27 300.82 Out. r_ a
CONT SM-03/27 324.70 _« e. . �• w
0*
Move
Move
Date
T:.me
_ ..,
03/26
3.6100
-- --
03/26
:1 8 :()a
--
03/26
113 , 00
+4
03/26
3Q DO
-- --
03/26
3.S:co
- -
03/26
a. 8 _00
03/26
2.8 t 00
....
03/26
18 : 0Q
w MPr r
03/26
3• 8 OO
.... __
03/26
i
48: Qd
...r _
03/26
1.8 : ot)
- - - -
03/26
3.19: oo
- --
03/26
113:.00
.... --
03/26
lB : OD
' - A. _
03/26
3.8...00
_- r-
03/26
3.!5p : 00
_ ....
03/25
3.8:80
03/23
l8: p0
**OPZS
CCUMACT 8=cmx FXLN**
+� *OPIS GROSS ULTRA,
IOW SULrM RED
DYE DISTILLATE
PRICBB* *
Tema No.,2
move
No. i
Prue
NoVe
Mcyve Date
Time
Sher, u R-10
309.32
-
.- -«
Marathon u M-10
312.80
- 1.8s
-- --
0.ft*03/26
18:oo
Global u 1-20
313.15
-
-_ --
-- -- -.- -_
-- -• 03/26
15:1?p
WiRaGNOut u W-10
314,04
.$1
-
_ _ .-
..- ,._
a -.. a3/26
18; 40
BP b 1-10
314.81
.25
-
�►� __
_ _ _ _ _.. _ -
, _
03f26
,8:00
Colonioa u S-10
315.20
.89
+
-- --
-- -.,
-- -- 03/26
1S : QO
Valero, u ae-to
316.70
.40
+
� 4
_ _ _ ,
03/26
18:00
+r
Marathon b 1-10 10
316 . 82
.00
'� 1.87
w - r _
_ _ _ W + -
. _ .... 03/26
is : a 0
F1utHlaRs u N-20
316.69
+
_ ....
• <• - w «.�
-
03/26
18 o0
C"stal b 1-10
318.38
.25
-
_-� , _
_.."ft
.._
Woo 03/26
le,00
Sunoco b 2-10
319.58
.78
-
-ft ..a
- _.� ._
0 a3
16
18:00
G 'an b 1t450
318.60
.78
-
-
,r
-..
- 03126
19,00
TfX&400 b 1.t45C
31e . 50
.20
-
_ _ _ _ _ .
_ 03/26
18: 00
CitgO b 1-10
315.10
.20
+ 2.00-.
... r _ ., _ - M
. , 3�26
18:00
Gitgo a 1-10
325.10
+ 2.00
• - .--
_-
--
.._ .:_ 03/25
to-00
LOW RACK
309.32
-- --
__ _. _-
-- -- 03 2s
i
18:04
HIGH RACK
323110
RACK A'VC#
RACIt
3 14 . 8 1
w _ r r
BRD R'IGN ]SACK
325.10
► ♦ I�
BRD RACK AV Gi
318.73
- -
tMD YVT�/ RACK
309.32
� '
• w HIGH �1ACX
325.10
Rt�/ D RACK AVG
315.27
• r a.
CW AVO-03/27
316.88
♦ --
CXXT tom- 031277
309.32
_ w
HTGR-03/2 Jl�
325.10
Capyright, Oil Price Lrtformattion Service