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HomeMy WebLinkAboutR-2014-481 Temp. Reso. # 12499 February 12, 2014 Page 1 of 1 CITY OF TAMARAC, FLORIDA A Y RESOLUTION NO. R- 2014 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING EXECUTION OF TASK AUTHORIZATION NO. 014-11E WITH MATHEWS CONSULTING, INC. TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN AND PERMITTING OF THE TAMARAC VILLAGE PROJECT, IN ACCORDANCE WITH THE CITY'S CONTINUING SERVICE AGREEMENT AS AUTHORIZED BY RESOLUTION R-2011-87; AUTHORIZING AN EXPENDITURE FOR SAID PURPOSE IN AN AMOUNT NOT TO EXCEED $631,471.00; AUTHORIZING AN APPROPRIATION OF $631,471.00; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac desires to develop detailed engineering plans for the Tamarac Village Project, which is located north of Commercial Boulevard, between 94th Avenue and Pine Island Road; and WHEREAS, Tamarac Village consists of approximately twenty-three (23) acres of vacant City owned property, which is envisioned to be the City's future "Down Town" corridor, with NW 571h Street being the corridor's "Main Street"; and WHEREAS, Mathews Consulting recently completed the Preliminary Design Report for the Tamarac Village Project, under Task Authorization Number 13-01 E, as authorized by Resolution R-2012-133, dated November 28, 2012; and WHEREAS, the design element for Task Authorization No. 14-11 E include; Temp. Reso. # 12490 February 12, 2014 Page 2 of 2 Water, Sewer, Stormwater and Utility Infrastructure; Electrical/Wi-Fi/Sound System/ Surveillance Infrastructure; Streetscape Infrastructure (i.e. Hardscape/Landscape); Intersection and Pedestrian Signalization Systems; Village Square Area Band Shell and Restroom Structure and Construction Cost Opinions; and WHEREAS, the City requires the services of a consulting firm knowledgeable in the area of water, sewer, stormwater and utility infrastructure design and permitting; and WHEREAS, Mathews Consulting, Inc. has detailed knowledge of the Tamarac Village Project through their work on the Preliminary Design Report and possesses the required knowledge and experience to provide professional engineering services for the infrastructure design and permitting of the Tamarac Village Project; and WHEREAS, Mathews Consulting, Inc. has submitted a detailed proposal in an amount not to exceed $631,471.00, attached hereto as Exhibit 1", incorporated herein and made a specific part of this resolution; and WHEREAS, the proposal for this work describes all tasks to be performed in accordance with Article I, "Scope of Work", of the City. of Tamarac Continuing Engineering Services Agreement as authorized by Resolution R-2011-87 dated August 24, 2011, incorporated herein by reference and on file in the office of the City Clerk; and WHEREAS, Mathews Consulting, Inc. has been pre -qualified to provide professional engineering services by the City of Tamarac as authorized by Resolution R-2011-87 and the associated Continuing Engineering Services Agreement dated Temp. Reso. # 12490 February 12, 2014 Page 3 of 3 August 24, 2011; and WHEREAS, it is the recommendation of the Director of Public Services, the Director of Financial Services and the Purchasing Contracts Manager that Task Authorization No. 14-11 E from Mathews Consulting, Inc. be approved, executed and funded; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to accept and execute Task Authorization No. 14-11 E with Mathews Consulting, Inc. to provide professional engineering services for the design and permitting of the Tamarac Village Project in an amount not to exceed $631,471.00 and to provide funding from the appropriate budgeted Tamarac Village Project accounts. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof and all exhibits referenced and attached hereto are incorporated herein and made a specific part of this resolution. Temp. Reso. # 12490 February 12, 2014 Page 4 of 4 SECTION 2: The City Commission HEREBY approves execution of Task Authorization No. 14-11 E with Mathews Consulting, Inc. in an amount not to exceed $631,471.00, and the appropriate City Officials are hereby authorized to execute Task Authorization No. 14-11 E per the proposal, attached hereto as Exhibit "1 ", incorporated herein and made a specific part of this resolution. SECTION 3: An appropriation in the amount not to exceed $631,471.00 is hereby approved and will be included in Budget Amendment Number Two in November 2014, pursuant to F.S. 166.241(2). SECTION 4: The appropriate City Officials are hereby authorized to expend an amount not to exceed $631,471.00 for said purpose. SECTION 5: The City Manager or Designee is hereby authorized to issue Change Order in amount not to exceed established threshold per Section 6-147 of the City Code. SECTION 6: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 7: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or Temp. Reso. # 12490 February 12, 2014 Page 5 of 5 applications of this Resolution. SECTION 8: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this 14 day of May , 2014. ����1111►111/ 4r- T AHARRY DRESSLER ��,c, ••••'• •••4*0MAYOR ATTEST. � �g • �'� p „ �.. it • � � • �L■/'••/�Iq'�`1r• `100, • '� tj PATRICIA A. TEUFEP, CMC RECORD OF COMMISSION VOTE: CITY CLERK MAYOR DRESSLER DIST 1: COMM. BUSH N ELL DIST 2: V/ M G O M EZ..�,.� ' I HEREBY CERTIFY that I have DIST 3: COMM. GLASSER approved this RESOLUTION as to form. DIST 4: COMM. PLACKO SAMUEL S. GOREN CITY ATTORNEY TR 12490 EXHIBIT 1 DATE: April 29,2014 CITY OF TAMARAC Task Authorization No. 14 -11 E Engineering Services for Tamarac Village BACKGROUND This Task Order Authorization is for the performance of engineering design, permitting and bidding services by Mathews Consulting, Inc (CONSULTANT) pursuant to the Continuing Engineering Services Agreement between Mathews Consulting, Inc. and the CITY of Tamarac (CITY), hereafter referred to as the Agreement. The CITY of Tamarac desires to develop construction plans for Tamarac Village, which is located north of Commercial Boulevard, between 94th Avenue and Pine Island Road (refer to the attached Project Location Map). The Tamarac Village consists of approximately twenty-three (23) acres of vacant CITY -owned property, which is envisioned to be the CITY's future "Down Town" corridor; with NW 57th Street being the corridor's "Main Street". Mathews Consulting recently completed the Preliminary Design Report for Tamarac Village in September 2013, under Task Order Authorization No. 13-01E. This Task Authorization will be for the CONSULTANT to prepare 30%, 60%, 90% and 100% design plans and specifications for the components shown in the Preliminary Design Report, including all permitting required and providing bidding assistance. Construction Services will be provided under a separate Task Authorization. DESCRIPTION OF WORK It is assumed that the design elements will be included in one (1) bid package as follows: 1. Potable Water [refer to Technical Memorandum (TM) 4 in the Preliminary Design Report (PDR)l • The potable water main improvements will include the replacement of the existing 12-inch AC water main with a 12-inch DIP water main along the length of NW 57th Street between Pine Island Road and NW 94th Avenue. Connection will be made from the proposed 12- inch water main to all existing water services. • New fire hydrants off an 8-inch main, will be provided along NW 57th Street so that the furthest exterior portion of a building is within 200 feet of a hydrant. • Grout and abandon the existing 12-inch AC water main. 05/05/14 TR12490 EXHIBIT 1 • Water main stubs with isolation gate valves will be extended to the right-of-way line from the new 12-inch water main. The water main stubs shall be located to enable a future looped configuration through the proposed Tamarac Village development. 2. Sanitary Sewer (refer to TM 4 in the PDR) • A new 12-inch gravity sanitary sewer is proposed from the LS #16A wet -well across NW 94th Avenue. From this point, 10-inch gravity sewer is proposed within the center of the eastbound lanes of NW 57th Street, extending to NW 91 St Avenue and providing service to the proposed restrooms at the Village square. The existing gravity sewer within the 25- foot utility easement on the north side of NW 57th Street would be abandoned in place after filling the manholes with clean sand or grout and removing the top sections (i.e. frame and lid). The utility easement itself could also be abandoned. The existing sanitary sewer laterals serving the Temple Beth Torah and the Buddhist Society would be reconnected to the new gravity sewer. • For the service area east of NW 91 St Avenue, a new 10-inch gravity sanitary sewer is proposed within the eastbound lanes of NW 57th Street. A new sanitary manhole (doghouse style) will be installed on the existing gravity sewer along the west side of Pine Island Road. The proposed sanitary sewer will extend to near the east side of the Tamarac Village Square and will connect the existing sewer lateral services from the Assisted Living Facility, Wendy's and Walgreens. The existing gravity sanitary sewer along the south side of NW 57th Street which serves Wendy's will be abandoned in place, the manhole top sections removed and the manholes filled with dirt. • Sanitary sewer stubs (8-inch) with a terminal sanitary manhole will be provided to each of the development parcels just beyond the right-of-way line, for future service connection. • Grout and abandon an existing 4-inch wastewater force main. 3. Stormwater (refer to TM 4 in the PDR) • The project limits for the Tamarac Village drainage improvements include NW 57th Street (Pine Island Road to NW 94th Avenue); approximately 15.5 acres of vacant properties on the north and south sides of NW 57th Street; existing developed and permitted properties along the north and south sides of NW 57th Street; and a vacant land parcel located at the northeast corner of NW 58th Street and NW 94th Avenue. Additional drainage inlets and piping with exfiltration trench are proposed for NW 57th Street right-of-way with the outfall connected to each of two existing ouftalls to the existing secondary canal system. The vacant parcels on the north side of the roadway will outfall directly north into the existing secondary canal system while the vacant parcels on the south side of NW 57th Street will be manifolded to a piped discharge across NW 57th Street and into the existing secondary canal system as well. • Water quality treatment for the parcels to be developed will be provided by a combination of dry detention areas on the Wendy's parcel; and on the vacant parcel located at the northeast corner of NW 58th Street and NW 94th Avenue; and some portion of the water quality treatment will also be provided within exfiltration trench within NW 57th Street right- of-way and on the vacant parcels upon development. Specifically, each parcel developer will be required to provide on -site, a minimum of 2 1/2-inches over the percent impervious 05/05/14 2 TR 12490 EXHIBIT 1 area for the parcels to be developed with commercial land uses and 1-inch over the site for residential land uses. This required treatment volume will be offset by water quality treatment provided in the proposed dry detention area at NW 58th Street and NW 94th Avenue. Weirs will be provided in order to surcharge the on -site exflltration trench systems. • Because of the existence of exfiltration trench and control structures, it is assumed that stormwater storage for the 25 yr-3 day storm event and water quality is currently provided within the Cinnamon Tree Plaza parcel, the ALF parcel, the bank, the Wendy's and Walgreens parcels and the Buddhist Society parcel. These systems will not be modified except for relocation of a portion of the dry detention area adjacent to Wendy's. • Stormwater storage for the vacant parcels south of NW 57th Street will be provided within the existing canal system as per the City's Master SFWMD Permit. 4. Other Utilities • Coordinate with CITY and FPL regarding placing the overhead electrical distribution lines underground w/ conduits, pullboxes and services. Both AT&T and Comcast have cable hung on the FPL concrete poles. These utilities will need to be coordinated for placing underground. - Coordinate with Sunrise Gas to relocate natural gas lines as required to eliminate any conflicts with new utilities. No further design of any proposed natural gas systems re included in this Task Authorization. 5. Streetscape (refer to TM 2 and TM 3 in PDR) • The hardscape, landscape and irrigation shall be as follows: NW 57th St.: 106 foot wide R-O-W with a 14'-8" wide landscape median with Type D curb on each side of the median. A single 11 foot drive lane with a 5 foot wide bike lane will be provided along the eastbound and westbound. The remaining R-O-W width will contain a sidewalk/promenade area with periodically located landscape planters. - Diagonal parking (at 45 degrees) will be provided along the length of the roadway. Type F curb and gutter will be provided along the front of the parking spaces. - NW 91 St Ave.: 50 foot wide R-O-W with one northbound and two southbound drive lanes, a 5 foot wide bike path on both sides, Type F curbs and a 5 foot wide planter on both sides. The R-O-W will require expansion by approximately 4 foot to accommodate the planters. The sidewalks on each side will be within private property and a sidewalk easement will be required. Alternately, the CITY could expand the R- 0-W to accommodate the planters and sidewalks. - Landscaping (people and hurricane friendly design), including accent lighting. - Irrigation System. - Decorative Street Light Poles. - Bollards, gateway sign, benches, planters, trash receptacles, bike racks, fountains. - Blacktop roadway w/ decorative paving or pavers at intersections. - Village Square Area (w/ Band Shell that includes restrooms and control/electrical room with AC) - Westbound right turn lanes (2) along Commercial Boulevard. 05/05/ 14 3 TR 12490 EXHIBIT 1 6. Intersection and Pedestrian Crossing • Traffic Warrant Study (Commercial Blvd./NW 91 St Ave.). • Intersection Signalization (Commercial Blvd./NW 91 St Ave.). • Pedestrian Pushbutton Signalization (Pine Island Rd./NW 57th St.) 7. Electrical, Wi-Fi, PA/Sound System & CCTVISurveillance System (refer to TM 5 in PDR) • Decorative Street Lighting. The lighting will be controlled with a lighting contactor and a photocell. • Landscape Lighting. The lighting will be controlled with a lighting contactor, time clock and a photocell. • Electrical service will be provided to the Band Shell. • Extend a raceway system from the Aquatic Center to the main control room in the Band Shell. • Backbone system to support the specialty items (Wi-Fi, Digital Signage, PA/Sound System & CCTV/ Surveillance System). The backbone system will include empty raceway, pull boxes, manholes, etc. originating from the main control room at the band shell to areas within the Tamarac Village R-O-W. This shall include necessary power supplies for said equipment. SCOPE OF WORK The services provided under this Task Authorization will be divided into defined tasks in order to perform the required engineering services. The following is the description of the tasks to be completed by the CONSULTANT: • Task 1 - Overall Project Management • Task 2 - Data Collection • Task 3 - Design • Task 4 - Permitting • Task 5 - Bidding Assistance Task No. 1- Overall Project Management Subtask 1.1 Project Design Kick -Off Meeting CONSULTANT shall coordinate a Design Kick -Off Meeting with the Design Team and CITY staff with the primary objectives of developing a clear understanding of the scope of work, verifying the CITY's goals and objectives, key concerns of all project participants, establishing design standards, and establishing proper communication between CONSULTANT's Design Team and the CITY staff. The meeting agenda and meeting minutes shall be prepared by the CONSULTANT. 05/05/14 4 TR 12490 EXHIBIT 1 Subtask 1.2 Comprehensive Project Coordination CONSULTANT shall provide project coordination between the CITY, the Engineering Design Team, FP&L, AT&T, Comcast, Sunrise Gas Co., etc. and other governmental agencies as necessary related to the design and permitting of the project. This includes assisting the CITY with pre -qualification requirements of the construction contractors for the project. Subtask 1.3 Monthly Design Meetings CONSULTANT shall attend monthly meetings (total of 17) with CITY staff and provide a written summary of the issues discussed. This assumes a design, permitting and bidding schedule of 17 months. Subtask 1.4 FPL Coordination Meetings CONSULTANT shall attend up to four (4) meetings with FPL, FPL FiberNet and AT&T/Comcast CATV regarding the undergrounding of these facilities in the project area. CONSULTANT shall also attend up to two (2) meetings with FPL, FPL FiberNet and AT&T/Comcast CATV regarding providing new service to facilities in the project area. A written summary of the issues discussed will be provided to the CITY. CONSULTANT assumes that FPL and AT&T/Comcast CATV will be responsible for preparing their own design drawings. Subtask 1.5 Broward County Traffic Division Meetings CONSULTANT shall attend up to six (6) meetings with Broward County Traffic Division as it relates to proposed signalization improvements and provide a written summary of the issues discussed. Subtask 1.6 Presentations to City Commission CONSULTANT shall attend one (1) CITY Council Workshop meeting to provide a presentation on the project. This includes preparing a Power Point Presentation and handouts. A color rendering of the band shell will also be provided. Task No. 2 - Data Collection Subtask 2.1 Pipeline Corridor Analysis Field reconnaissance of the additional pipeline corridor shall be performed. Photograph log walk- through will be included. Potential existing conflicts will be identified. 05/05/14 TR 12490 EXHIBIT 1 Subtask 2.2 Utility Coordination Coordination with utility agencies (Electric, Telephone, Gas, and Cable TV) shall be performed to collect record information in the additional areas added to the project. This Subtask includes reconciling apparent discrepancies between record information and existing photographic and field - verification information. Subtask 2.3 — Geotechnical Data CONSULTANT shall furnish the services of a geotechnical firm to perform additional geotechnical evaluations of the project area, including soil borings, pavement cores, and exfiltration tests. This also includes mast arm foundation and band shell foundation design recommendations. Subtask 2.4 — Field Verification CONSULTANT shall furnish the services of a professional underground services company to locate any required buried utilities at key points and utility crossings by "soft dig" methods. Task No. 3 —Final Design Final design shall consist of preparation of Contract Specifications, Contract Drawings (plan/profile), and Final Construction Cost Opinion. Subtask 3.1 thru 3.4 — Construction Documents for Streetscape and Utility Improvements Preparation of construction documents shall include contract drawings and technical specifications. Contract drawings shall include: cover sheet, general notes, plan/profile drawings, roadway sections, traffic signalization plans, signage & pavement marking plans, sanitary sewer/drainage/water main plans, hardscape plans, landscape plans, irrigation plans, band shell w/ restrooms and electrical room plans, decorative street lighting plans, backbone system for Wi-Fi, PA/Sound System, CCTV/Surveillance System and miscellaneous detail sheets. The drawing scale shall be 1-inch equals 20 feet for plan view and 1-inch equals 2 feet for profile view. CONSULTANT shall prepare the engineering design elements on topographic survey information in an AutoCAD release 2012 format. Contract documents shall include: "front-end" documents and technical specifications and shall conform to the CITY of Tamarac Standard Details and Specifications. CITY's design standards will be reviewed and incorporated into the technical specifications where appropriate. Plan view only drawings (three copies w/ PDF file) and specifications (three copies w/ PDF file) shall be submitted to the CITY at the 30% design stage. The drawings shall show limits of streetscape improvements; water, sanitary and stormwater; detention areas for stormwater, preliminary information concerning hardscape, landscape/irrigation, decorative street lighting and back bone system (Wi-Fi, PA/Sound System, CCTV/Surveillance System). The 30% design will include a Warrant Study for the traffic signalization at Commercial Blvd. and NW 91St Ave. and will not include design drawings until the 60% stage. The 30% design will only include schematic floor 05/05/ 14 6 TR 12490 EXHIBIT I plan drawings and a report for the architectural design for the band shell and will not include design drawings until the 60% stage. Drawings (plan/profile) and specifications (three copies w/ PDF file) shall be submitted for CITY review at 60%, 90% and 100% stages. CONSULTANT shall meet with the CITY to discuss comments, and incorporate comments into final documents. CONSULTANT shall furnish with the 100% design drawings, one set of AutoCAD Version 2012 files in electronic format on CD. Subtask 3.5 -Construction Cost Opinion Preparation of construction cost opinion at 30%, 60%, 90% and 100% design stages. The construction cost opinion shall reflect changes in general scope, extent or character of design requirements incorporated during the various design review stages. Subtask 3.6 -Design Meetings CONSULTANT shall attend and distribute minutes for three (30%, 60%, and 90%) design review meetings. Subtask 3.7 -Quality Assurance CONSULTANT shall provide internal QA/QC reviews on the 30%, 60%, 90% and 100% Design Documents (e.g. drawings, specifications and cost estimates). Task No. 4 - Permitting At the onset of the project, CONSULTANT shall meet with the potential permitting agencies to determine all potential permitting requirements. Agencies anticipated to have interest in the project include: SFWMD, Broward County Traffic Engineering Division, Broward County Health Department, Broward County Environmental Protection Dept., and Broward County Engineering Dept. Services do not include preparing any applications for construction dewatering activities or NPDES. Subtask 4.1 - SFWMD Stormwater Permit Modification CONSULTANT shall prepare permit application forms for SFWMD and submit the required documentation for the permit and address agency comments or concerns. Associated permit application fees shall be determined by CONSULTANT and paid by CITY. Subtask 4.2 - BCEP&GM Stormwater License The existing surface water management license #SWM2000-114-02 will be used as a guideline for preparation of the new Conceptual Permit to include the existing development and the development of the vacant parcels along NW 57th Street. 05/05/ 14 7 TR 12490 EXHIBIT 1 Subtask 4.3 - BCHD Water Main Permit The existing permit expires on July 1, 2015, therefore CONSULTANT shall prepare new water main permit application forms for Broward County Health Dept. and submit the required documentation for the permit and address agency comments or concerns. Associated permit application fees shall be determined by CONSULTANT and paid by CITY. Subtask 4.4 - BCEP&GM Sewer Permit The existing permit expires on June 13, 2015, therefore CONSULTANT shall prepare new sanitary sewer permit application forms for Broward County Environmental Protection Dept. and submit the required documentation for the permit and address agency comments or concerns. Associated permit application fees shall be determined by CONSULTANT and paid by CITY. Subtask 4.5 - SFWMD Water Use Permit (Irrigation) CONSULTANT shall prepare permit application forms for SFWMD and submit the Water Use permit application for Irrigation. Associated permit application fees shall be determined by CONSULTANT and paid by CITY. Subtask 4.6 - Broward County Engineering CONSULTANT shall prepare and sign/seal permit application forms for Broward County Engineering Dept. (work within Commercial Blvd. and N. Pine Island Road) and submit the required documentation for the permit and address agency comments or concerns. Associated permit application fees shall be determined by CONSULTANT and paid by CITY. Subtask 4.7 - Broward County Traffic Engineering Division CONSULTANT shall prepare and submit the applicable warrant study for intersection signalization at Commercial Blvd/NW 91St Avenue. Associated permit application fees shall be determined by CONSULTANT and paid by CITY. NOTE: the pedestrian crossing at Pine Island Road/NW 58t" Street Warrant Study was previously submitted by CONSULTANT under a separate Task Authorization. Task No. 5 - Bidding Services Subtask 5.1- Assist in Bid Advertisement CONSULTANT to provide draft bid set (contract drawings, technical specifications and bid form) to the CITY. CONSULTANT to provide one PDF file for the technical specifications, one PDF file for the drawings and one Word file for the bid form on CD for CITY use. CONSULTANT shall incorporate CITY review comments and finalize the draft bid set. Documents submitted from CONSULTANT will be incorporated with the CITY's front end documents to achieve the final bidding document/contract for solicitation by the CITY. 05/05/14 8 TR 12490 EXHIBIT 1 CITY will be responsible for any required advertising and will solicit the bid by use of their electronic bidding system. It is anticipated that a single base bid will be utilized. Subtask 5.2 - Pre -Bid Conference CONSULTANT shall conduct a pre -bid conference in conjunction with CITY staff. CONSULTANT to provide a written summary of issues discussed to CITY upon completion of pre -bid conference. Subtask 5.3 - Bid Clarification/Addenda CONSULTANT shall address questions and Requests for Information (RFI's) received by developing addendum document(s) for use by the CITY to issue to potential bidders. Addendum to provide corrections, supplemental information or clarification, as appropriate, to interpret, clarify, or expand the bidding documents. Subtask 5.4 - Contract Award CITY will open bids and provide CONSULTANT with bid responses received, either electronic copy or a hard copy. CONSULTANT shall prepare bid tabulation sheet. CONSULTANT shall assist CITY in evaluating bids, including reference checks, for an award recommendation to the lowest responsive and responsible bidder. CONSULTANT shall submit to CITY written recommendation concerning contract award. Subtask 5.5 - Conformed Contract Documents CONSULTANT shall prepare conformed Contract Documents (Drawings and Specifications) for use by the selected Contractor and CITY during construction. Allowance The Allowance will only be used as directed by the CITY for additional services not included in this Task Authorization. ASSUMPTIONS Work described herein is based upon the assumptions listed below. If conditions differ from those assumed in a manner that will affect schedule of Scope of Work, CONSULTANT shall advise CITY in writing of the magnitude of the required adjustments. Changes in completion schedule or compensation to CONSULTANT will be negotiated with CITY. 1. CONSULTANT assumes that all existing and proposed infrastructure roadway alignments are within CITY of Tamarac rights -of -way, easements or property owned by the CITY. 2. CITY will provide CONSULTANT with available record drawings of all CITY utilities in the project area. 05/05/14 9 TR 12490 EXHIBIT I 3. CITY personnel will assist in limited field verification of affected existing CITY facilities. 4. CITY will prepare front-end documents. 5. CITY will be responsible for any acquisition of easements (including temporary). CONSULTANT shall provide legal description and sketches of easements required, including temporary construction easements of property required for facilities. 6. The limits of the project (curbing, sidewalk and cross -walk) will extend onto Pine Island Road right-of-way (Broward County). 7. The limits of the project (streetscape, turn lanes, power distribution) will extend onto Commercial Blvd. right-of-way (CITY of Tamarac and City of Sunrise). 8. CITY of Tamarac owns the north half of Commercial Blvd. R-O-W in our project limits. 9. FPL will be responsible for any design regarding placing the overhead transmission lines underground w/ conduits, pullboxes, cabinets and services. 10. CONSULTANT assumes no dredging or filling of surface waters are anticipated. 11. A single bidding effort is assumed. Re -bidding of the project is considered an Additional Services item. 12. The design is to be based on the federal, state and local codes and standards in effect at the beginning of the project. Revisions required for compliance with any subsequent changes to those regulations is considered an Additional Services item not currently included in this Task Authorization. 13. CONSULTANT assumes that there is no contaminated soils or groundwater in the project area. CONSULTANT assumes no wetlands, tree mitigation, protected species or any other environmental concerns are in the project area. 14. CITY is responsible for all permitting fees, including costs of public notification in local newspapers. 15. Design of a sound system for the band shell is not included in this Task Authorization. 16. Surveying services provided under separate Task Authorization. 05/05/14 10 TR 12490 EXHIBIT 1 DELIVERABLES TASKS DELIVERABLES QUANTITY Construction Document 30% Drawings & Specs 3 — Sets (22" x 3411) Production Warrant Study 3 — Copies Band Shell Floor Plan & Report 5 — Copies 60% Drawings & Specs 3 — Sets (22" x 34") 90% Drawings & Specs 3 — Sets (22" x 3499) Cost Estimate @ 30%, 60%, 90% and 100% 3 - Sets 100% Drawings & Specs 3 — Sets 22" x 34" Bidding Services Bidding Sets 4- Sets (22" x 341) & CD (pdf format) Addenda As required Permitting Services Permit Applications As required Conformed Sets 10 sets CONTRACT PERFORMANCE Proposed schedule and fees for completion of major work tasks are summarized below. COMPLETION DATES: CONSULTANT will commence services upon receipt of written authorization. The duration of major work tasks are summarized below and detailed in Attachment B. The total project time - frame is 17-112 months (525 days). Tasks Task 1 — Overall Project Management Task 2 — Data Collection Task 3 — Final Design 30% Design 60% Design 90% Design 100% Design Task 4 — Permitting Task 5 — Bidding Approx. Duration Per Task (1) Estimated, based upon usual regulatory agency review period. On -going 75 days 120 days 105 days 105 days 40 days 60 days0) 90 days 05/05/ 14 11 TR 12490 EXHIBIT 1 SUMMARY OF PROPOSED FEES: Costs associated with this CONSULTANT Service Authorization are provided below and detailed in Attachment C. Tasks Task 1 — Overall Project Management Task 2 — Data Collection Task 3 — Final Design Task 4 — Permitting Task 5 — Bidding Reimbursable Expenses Allowance Total Authorized Amount Cost $ 83,344.00 $ 427555.00 $4321709.00 $ 30,230.00 $ 12,633.00 $ 10, 000.00 20 000.00 $631,471.00(Not-to- Exceed) Additional Services - The fee for Additional Services shall be billed using the Hourly Rate Schedule contained in the General Contract, or as an agreed upon fixed fee. 05/05/14 12 TR 12490 EXHIBIT 1 IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective dates under each signature. CITY OF TAMARAC, through an authorized official of the CITY and Mathews Consulting, Inc. signing by and through Rene L. Mathews.-f President) and David L. Mathews (Vice President duly authorized to execute same. CITY OF MARAC: MATH WS CO BY: By. r e ernech, CITYManager Rene L Date: 57Date: APPR E AS 1! O LE 'ifflu FOR I' 1 E OF THE ITY TTORNEY DATED; )-0 t ..........•.. .�.. _ 05/05/14 13 TING, INC. Mathews, President 4/-" 1/ (5 ..' (I - and By: David L. Mathews, Vice President Date; 5-.- is - I LI ATTEST: Signature of Corporate Secretary David L. Mathews Type name of Corporate Secretary (CORPORATE SEAL) - �. �:{ .- 1 - •�4'-y.;+t4�° � Nl.r•(' /�• ['� I''� 1 � I� ,• .w { 1+' � ._-+++...L•:su. .. ' 4 .�..,� •� P, ...�'./" �_„�. 1 _ _ �.a -r. ti� - ....r MI V ��A� I1',i �_ ._-__�—_ ` �'Sr..•'-� ,ri .i,p: �!r..ai.iltf '�'=�r�'K" -v�.-.-•p'r•_ � „' i rvt--•�.+� +.✓. �• '� r. . }1 � { � •. pk do y :.� _ v, .a ( IrMT - r,' � ' � tiI ,�3. Ly *'y„Y,,; 3`,•. •I r -n>14 • r •s _� '111 ?•`1 •7m I f ,�jt i Ewa: f.i l .'.' - g'l;.- - ^' !• ; rr. � , `- r �'' ,� v j_rf � ~ t•• t 1s - i . - � 1 •„.�.- +3 � �., 's4' .,...�. 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I L a Imilml U 0 z I� 0 I II��IIII�II � �� II II II II II IIII.II �I II II I!IIII�' II I��IiIIIIIIII W TTACHMENT Tamarac Village Budget Summary for Mathews Consulting, Inc. Task No. ITask Description Labor Classification and Hourly Rates (David M.) Principal $1%00 (Rebecca T.) Principal $150.00 Senior Engineer $135.00 Engineer $110.00 Sr. Engineering Technician $99.00 Sr. Inspector RPR $100.00 Clerical $60.00 Total Labor Sub - Consultant Services 1 Overall Project Management 1.1 Project Kick -Off Meeting 5 5 1 2 $1,719.00 $3,557.00 1.2 Comprehensive Project Coordination 120 120 $36,000.00 1.3 Monthly Design Meetings (17 meetings) 10 85 17 $15,270.00 $5,522.00 1.4 FPL Coordination Meetings (3 meetings) 12 4 $2,040.00 $2,867.00 1.5 Broward County Traffic Division (6 meetings) 20 4 $3,240.00 $3,000.00 1.6 Presentations to City Commission (1 meeting) 12 12 4 $3,996.00 $4,217.00 Subtotal Task 1 147 254 0 0 5 0 27 $62,265.00 $19,163.00 2 Data Collection $2,280.00 2.1 Pipeline Corridor Analysis 8 8 2.2 Utility Coordination 8 8 16 $3,984.00 2.3 Subsurface Investigations (Soil Borings) 2 6 9 $1,200.00 $2,091.00 $12,000.00 $18,000.00 2.4 Field Verifications (SoftDigs) 2 6 Subtotal Task 2 12 28 8 0 25 0 0 $9,555.00 $30,000.00 3 Design 3.1a 30% Drawings & Specifications (Civil) 15 80 35 20 80 20 $30,295.00 3.1 b 30% Drawings & Specifications (Hardscape/Landscape) 3 5 $597.00 $19,010.00 3.1 c Warrant Study (Traffic Signalization) 5 _ 3 5 _ $750.00 $0.00 $597.00 $2,965.00 $17,500.00 $14,980.00 3.1d 30% Schematic Drawings & Report (Architectural) 3.1e 30% Drawings & Specifications (Electrical) 3.2a 60% Drawings & Specifications (Civil) 15 100 35 20 130 20 $38,245.00 3.2b 60% Drawings & Specifications (Hardscape/Landscape) 3 5 $597.00 $19,010.00 3.2c 60% Drawings & Specifications (Traffic Signalization) 3 3 5 5 $597.00 $597.00 $16,650.00 $21,405.00 3.2d 60% Drawings & Specifications (Architectural) _ 3.2e 60% Drawings & Specifications (Electrical) 3 5 $597.00 $14,980.00 - 3.3a 90% Drawings & Specifications (Civil) 15 100 35 20 130 20 $38,245.00 3.3b 90% Drawings & Specifications (Hardscape/Landscape) 3 5 $597.00 $19,010.00 3.3c 90% Drawings & Specifications (Traffic Signalization) 3 5 $597.00 $16,650.00 3.3d 90% Drawings & Specifications (Architectural) 3 3 5 $597.00 $21,405.00 3.3e 90% Drawings & Specifications (Electrical) 5 $597.00 $14,980.00 3.4a 100% Drawings & Specifications (Civil) 8 25 10 10 _ 30 10 $10,970.00_ 3.4b 100% Drawings & Specifications (Hard scape/Landscape) 3 4 $537.00 $7,991.00 3.4c 100% Drawings & Specifications (Traffic Signalization) s T 3 4 $537.00 $5,000.00 3.4d 100% Drawings & Specifications (Architectural) 3 4 $537.00 $5,000.00 3.4e 100% Drawings & Specifications (Electrical) 3 4 $537.00 $3,000.00 3.5a 30% Construction Cost Opinion 5 20 J $3,750.00 $3,750.00 $6,487.00 $9,237.00 3.5b 60% Construction Cost Opinion 5 20 3.5c 90% Construction Cost Opinion 5 20� $3,750.00 $9,237.00 3.5d 100% Construction Cost Opinion 3 10 16 6 $1,950.00 $4,410.00 $8,800.00 $2,880.00 $6,601.00 3.6 Design Review Meetings (total of 3) 12 15 3.7 Quality Assurance 24 24 Subtotal Task 3 107 419 115 70 412 16 142 $153,033.00 $253,978.00 4 Permitting 4.1 SFWMD Stormwater Permit r a 2 75 4 4 $12,186.00 4.2 BCHEP&GM Stormwater License 2 20 4 4 $3,936.00 4.3 BCHD Water Main Permit 2 10 4 4 $2,436.00 4.4 BCEP Sewer Permit 2 10 4 4 $2,436.00 4.5 Water Use Permit for Irrigation System 2 $300.00 $2,500.00 4.6 Broward County Engineering 2 15 4 4 $3,186.00 4.7 Broward County Traffic Engineering Division $0.00 $3,000.00 Subtotal Task 4 10 132 0 0 20 0 20 $24,480.00 $5,500.00 5 Bidding Assistance 5.1 Assist in Bid Advertisement 4 $600.00 5.2 Pre -Bid Conference - - - - 4 8 2 $1,920.00 5.3 Bid Clarification/Addenda 6 6 4 4 $2,436.00 $2,968.00 5.4 Contract Award 2 2 _ _ 8 2 $1,520.00 5.5 Conformed Contract Documents 10 16 0 0 8 12 8 10 18 $2,892.00 $9,368.00 $2,968.00 Subtotal Task 5 26 849 123 70 474 24 207 $311,609.00 Labor Subtotal Hours 302 Labor Subtotal $45,300 $127,350 $16,605 _ $7,700 $46,926 $2,400 $12,420 $258,701.00 Labor Total Costs $258,701 Subconsultant Costs Total $311,609 Subconsultant Multiplier 1.1 Subconsultant Total $342,770 Reimbursables Allowance $10,000 $20,000 Project Total $631,471 Mathews Consulting, Inc.