HomeMy WebLinkAboutCity of Tamarac Resolution R-2013-129Te m p Reso# 12409
Page 1
November 6, 2013
CITY OF TAMARAC, FLORIDA
RESOLUTION NO R-2013- % 3" q
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO APPROVE THE
CONSOLIDATED ANNUAL PERFORMANCE EVALUATION
REPORT (CAPER FY2012-2013) FOR THE U.S.
DEPARTMENT OF HOUSING & URBAN DEVELOPMENT
(HUD)YS COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) PROGRAMS FOR HUD'S FISCAL YEAR 2012-2013;
CASE NO.17-MI-13; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, as of October 1, 2012, the City of Tamarac has received funding from
the U.S. Department of Housing and Urban Development (HUD) for HUD's Fiscal Year
(FY2012-2013) in the amount of $307,277.00 for its Community Development Block Grant
(CDBG) Program; and
WHEREAS, at the conclusion of each funded year, the City of Tamarac must
prepare a Consolidated Annual Performance Evaluation Report (CAPER), which details the
expenditures for its approved projects and programs undertaken during -that fiscal year;
.J
WHEREAS, the approved CAPER. FY 2012-2013 document will be submitted to
HUD for approval by December 15, 2013; and
WHEREAS, the Interim Director of Community Development recommends approval;
and
Temp Reso#12409
Page 2
November 6, 2013
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in
the best interests of the citizens and residents of the City of Tamarac to approve the
Consolidated Annual Performance Evaluation Report (CAPER FY2012-2013) for submittal
to the U.S. Department of Housing and Urban Development (HUD) Community
Development Block Grant (CDBG) Program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1:
The foregoing "WHEREAS' clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution.
All exhibits referenced herein are incorporated into this resolution and made a specific part
hereof.
SECTION 2:
That the City Commission adopt the Consolidated Annual
Performance Evaluation Report (CAPER FY 2012-2013) (attached hereto as Exhibit "1 ") to
be submitted to the U.S. Department of Housing and Urban Development (HUD) consistent
with Community Development Block Grant (CDBG) Program requirements.
SECTION 3:
All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4:
If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 5: This Resolution shall become effective immediately upon its
Temp Reso# 12409
Page 3
November 6, 2013
passage and adoption.
PASSED, ADOPTED AND APPROVED this kk day of M ,2013
ATTEST:
PATRICIA TEUFEL, CMC
CITY CLERK
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS .RESOLUTION
AS TO FORM
13
CITY ATTORNEY
CITY OF TAMARAC, FLORIDA
BETH TALABISCO
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR TALABISCO
DIST 1: COMM. BUSHNEL
DIST 2: VICE MAYOR GON
DIST 3: COMM. GLASSER
DIST 4: COMM. DRESSLEn
n
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CITY OF TAMARAC
Consolidated Annual Performance and
Evaluation Report FY 2012 - 2013
CAPER
COMMUNITY DEVELOPMENT BLOCK GRANT
City of Tamarac
(CDBG) PROGRAM
GRANT NO. B- 12-MC- 12-0048
FY 2012 - 2013 CAPER
CITY OF TAMARAC �
Consolidated Annual Performance and
Evaluation Report FY 2012 - 2013
City of Tamarac
Mayor Beth Talabisco
Vice Mayor Harry Dressler
Commissioner Pamela Bushnell
Commissioner Michelle Gomez
Commission Diane Glasser
City Manager Michael C. Cernech
Our Vision
The City of Tamarac, Our Community of Choice -Leading the nation in quality of
life through safe neighborhoods, a vibrant community, exceptional customer
service and recognized excellence.
Our Mission
We "Committed to Excellence... Always"
It is our job to foster and create an environment that:
Responds to the Customer
Creates and Innovates
Works as a Team
Achieves Results
Makes a Difference
Our Values
As stewards of the public trust, we value:
Vision
Integrity
Efficiency
Quality Service
City of Tamarac 2 FY 2012 - 2013 CAPER 0
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Prepared by:
Community Development Department
Housing Division
TABLE OF CONTENTS
Introduction
4
Community Description
5
City Awards 8v Accolades
6
City Map
$
Narrative of Annual Performance
9
Annual Assessment
10
Overall Goals
10
Funding Categories
12
FY 2012/2013 Activities and Proposed Accomplishments
13
Performance Measurements
14
Goals and Objectives Chart
15
Activities and accomplishments by year
16
Investment of Available Resources
19
Resources within jurisdiction
20
Households and Persons Assisted by Activity
21
Other Actions /Activities
22
Barriers to Affordable Housing
23
Fair Housing
23
Section 3 /Vicinity Hiring
26
Davis Bacon
26
Lead -Based Paint
27
Institutional Structure
28
Continuum of Care
28
Leveraging Resources
29
Monitoring Standards and Procedures
30
Anti -displacement and Relocation Plan
31
Public Notification
32
Public Comments
33
Public Participation
33
Citizen Participation Plan
Exhibit 1
CAPER Public Notice
Exhibit 2
Financial
Summary Report - PR2 6
Exhibit
3
Summary
of Activities Report - PR03
Exhibit
4
Summary
of Consolidated Plan Projects Report - PR06
Exhibit
5
Section 3
Report - HUD Form .60002
Exhibit
6
Contractor
and Subcontractor Activity Report - HUD Form 2 516
Exhibit
7
City of Tamarac
V,
.F`Y 2012 - 2013 CAPER
INTRODUCTION •
The City's Housing Programs are administered in-house utilizing City staff.
This maintains better control and accuracy in the use of CDBG, and other
grant funds. The City met its annual timeliness deadlines and reporting
obligations during FY 2012/2013.
The Consolidated Annual Performance Evaluation Report (CAPER FY
2012/2013), details the City's past year performance relative to the
expenditure of Community Development Block Grant (CDBG) funds to
accomplish those goals stated in the Five -Year Consolidated Plan and its
corresponding Annual Action Plan.
In fiscal year 2012/2013 the City of Tamarac successfully received approval
from the U.S. Department of Housing and Urban Development (HUD) to
participate in the Community Development Block Grant (CDBG) program. The
City's FY 2012/2013 Annual Action Plan was approved by the U.S.
Department of Housing and Urban Development and a Grant Agreement was
executed on October 30, 2012. The October 1, 2012 thru September 30, 2013
funding period covered by this report, reflects the progress made in achieving
the thirteenth year annual funding goals/priorities established by the City of
Tamarac. The Thirteenth Year grant allocation, totaling $307,277.00 and
federal compliance actions associated with the receipt of HUD funds is the •
primary focus of the CAPER 2012/2013. The activities conducted with CDBG
funds consist of affordable housing and social services. This CAPER will
provide information as to the goals and accomplishments of the City of
Tamarac's CDBG program.
In addition to CDBG funds, the City of Tamarac receives funds from the State
Housing Initiative Partnership Program (SHIP); when funded by legislature,
and is a member of the Broward County Consortium for of Home Investment
Partnership Program (HOME). The City of Tamarac was also a recipient of
Emergency Assistance for Redevelopment of Abandoned and Foreclosed
Homes under the Housing and Economic Recovery Act, 2008 in the amount of
$4,772,218.00 for Neighborhood Stabilization Program -Round 1, and another
$1,427,857 under Neighborhood Stabilization Program- Round 3. These funds
were allocated to Acquisition/ Rehabilitation, Financing Mechanism and
Demolition activities.
The additional funding sources mentioned above worked in conjunction with
the CDBG Program leveraging funds across activities.
City of Tamarac 4 FY 2012 - 2013 CAPER 0
• COMMUNITY DESCRIPTION
The City of 'Tamarac celebrated its 50th anniversary during 2013. Tamarac
is a full -service City offering its residents a variety of services and programs.
Located in central Broward County, Tamarac is ideally located with easy access
to major highways, shopping, entertainment, and leisure activities. The City
was incorporated in 1963 by developer Kenneth E. Behring, and has grown
from an active retirement community to a City that now boasts an average
resident age of 45 and greater diversity than ever before. As the City's branding
slogan states, Tamarac is "The City for Your Life" not only is it your city from
the moment you are born, it also provides the quality and type of life you
deserve throughout your lifetime.
Mr. Behring's vision was to offer the convenience of a condominium with the
privacy of a single-family home for active retirees. The first neighborhood he
built was Tamarac Lakes, located on the eastern side of the city. The new
homes were one-story, one- or two -bedroom homes that surrounded a
common clubhouse which provided a great. deal of social activities for the
residents. Residents paid a small monthly fee that provided for lawn
maintenance and periodic house painting and roof cleanings. The popularity
of his concept quickly led to further expansion. New neighborhoods such as
• the Mainlands and Woodlands followed as the Behring Corporation was able to
purchase more land (which accounts for the city's odd shape).
Lush green lawns and inviting canals frame Tamarac's diverse opportunities to
make a home. Whether people seek the convenience and economy of a condo
flat or want the spaciousness and luxury of a large home with a golf course
view, they are likely to find it in Tamarac. Tamarac's Parks and Recreations
Department provides year-round recreation programs for every age group.
Softball, tennis, roller hockey, senior activities and events, boat launch,
fishing, picnic and shaded playground facilities are offered at four city -owned
and operated Parks.
Tamarac is a safe city. Its crime rate is the lowest for any Broward County
municipality or more than 60,000 residents. Tamarac operates under a City
Commission/ City Manager form of government. Residents elect their Mayor -
at -large and each of four City Commissioners from single -member electoral
districts. Tamarac's `customer -first' orientation is a secret to the City's recent
economic and community development successes. The City promises
businesses and residents a professional "customer service that is second to
none." There are currently over 1,500 businesses registered within the City.
0 City of Tamarac 5 FY 2012 - 2013 CAPER
2012/2013 CITY AWARDS AND ACCOLADES
Building Department:
• Past President, Building Officials Association of Florida, Claudio Grande,
Chief Building Official (2012 -2013)
• First Vice President, Broward County Building Officials Association,
Claudio Grande, Chief Building Official (2010-2013)
• Appointee, Florida State Chief Financial Officer's Florida Fire Code
Advisory Council (4 year term), Claudio Grande, Chief Building Official
(2006 - 2014 )
• ASFPM Certified Floodplain Manager, Association of State Floodplain
Managers, Inc.
• Claudio Grande, Chief Building Official (2010 - 2014
• Member, Tri-County Education Committee, Building Officials of Broward
County Education Committee
• Director, Florida Chapter of the International Association of Electrical
Inspectors, Patrick Richardson, Chief Electrical Inspector/Assistant
Building Official (2009 - 2013 )
• Membership Chairperson and Entertainment Chair -man, Fort
Lauderdale/Maynard Hamilton Division of the International Association
of Electrical Inspectors, Patrick Richardson, Chief Electrical
Inspector/Assistant Building Official (2006 - 2013 )
• Appointee, Technical Advisory Committee, Broward County Emergency
Recovery and Mitigation Group, Patrick Richardson, Chief Electrical
Inspector/Assistant Building Official (2011 - 2013
• Cary Bauer Chief Plumbing Inspector, is a Director for the State "Florida
Association of Plumbing, Gas ,Mechanical Inspectors
• Cary Bauer Chief Plumbing Inspector is a member of the Broward County
Plumbers Licensing Board.
• Cary Bauer Chief Plumbing Inspector is a member of the Broward County
Technical. Committee for Plumbing
City Manager's Office:
• Savvy Award - 50th Anniversary
• Board of Directors, Performance Committee Chair, Florida Benchmarking
Consortium, Bernadette Hughes, Management Analyst II
• Board of Trustees, University Hospital (2012, 2013), Michael C. Cernech
• Board of Directors, FCCMA District V, Director (9112), Michael C. Cernech
• BCCMA, Secretary/Treasurer (2013), Michael C. Cernech
City of Tamarac 6 FY 2012 - 2013 CAPER
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Financial Services:
• Distinguished Budget Award (GFOA)
Fire Rescue:
• Life Safety Achievement Award
• Chief Mike Burton -CFO Designation
• Chief Jeff Moral -CFO Designation
• Fire Fighter Dan Mariano -EMS Appreciation Award -Life Saving CPR
• Fire Fighter Ivette Snell -Health North Appreciation Award -Life Saving
CPR
• Tamarac CERT Members -Certificate of Appreciation -Relay For Life
Human Resources
• 2013 Healthiest Employer Award
• ASTD Champion of Workplace Learning recognition
Parks and Recreation:
• Playful City USA 4th Year
• Community Service Award
Public Services (Public Works and Utilities):
• 100 Best Fleets in America Award
• Chairman, General Employee Pension Trust, City of Tamarac,
John Fletcher, Water Plant Superintendent (2000-2013)
• Resident Member, Tamarac Firefighters Pension Board, City of Tamarac,
James Moore, Assistant Director of Utilities (2006-2013)
• Member (Designee), Broward County Water Task Force Technical Team,
James Moore, Assistant Director of Utilities (2011-2013)
• Member, Broward County Water Task Force Technical Team, Jack
Strain, Director of Public Services (2011-2013)
• Board Member, American Public Works Association (APWA), Jack
Strain, Director of Public Services (2003-2013)
• Member, American Society of Civil Engineers (ASCE), John Doherty,
Assistant Public Works Director/Capital Projects Manager (1999-2013)
• Board of Directors, Florida Stormwater Association, John Doherty,
Assistant .Public Works Director/Capital Projects Manager (2009-2013)
City of Tamarac
fA
FY 2012 - 2013 CAPER
CITY MAP
SOUTHGATE BLVD
CITY OF TAMARAC
NW 44th St.
Florida
r rtu
City o, f ' Tamarac g FY 2012 -- 2013 CAPER
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City of Tamarac
NARRATIVE OF
ANNUAL PERFORMANCE
6
FY 2012 - 2013 CAPER
ANNUAL ASSESSMENT
For fiscal year 2012-2013 the City was allocated $307,277 in CDBG funds
from HUD. The funds were made available to the City after October 1, 2012.
The allocation was used to fund activities and priorities herein described,
according to and consistent with the City's FY 2010/2011-2014/2015
Consolidated Plan/Annual Action Plan. All activities undertaken by the City
will benefit very low (below 30% AMI), low (below 50% AMI), and moderate
(below 80%) income persons.
The 2010/2011-2014/2015 Consolidated Plan addressed the City's
needs via three goals and related and corresponding priorities that are
summarized below:
Goals
The statutes for the HUD CDBG grant programs set forth three basic goals
which are closely related to the major commitments and priorities of the U.S.
Department of Housing and Urban Development (HUD). Each of these goals
must primarily benefit very low, low and moderate income persons within the
context described below:
C,
1. To provide suitable living environment •
2. To provide decent housing
3. To expand economic opportunities
This five-year consolidated plan incorporates priorities and programs
addressing these goals.
OVERALL GOALS:
The following goals show how the City will carry out is mission:
SPECIFIC GOALS: Housing and Homeless
v Provide housing assistance. Home Rehabilitation (minor or major)
of owner -occupied properties owned by low -moderate income
households, including barrier free accessibility.
As program funding and housing needs fluctuate over the next five
years, the City will continually monitor the immediate needs of its
residents to determine the best activities to address the need as part
of the City's Annual Action Plans.
v Preserve existing housing stock through assistance by the Code
Enforcement Division and Building Department.
v Encourage the construction of high quality affordable rental and
owner -occupied housing.
City of Tamarac 10 FY 2012 - 2013 CAPES'
• v Demolish unsafe structures as identified.
v On -going coordination for services and housing for the homeless.
SPECIFIC GOALS: Community Development:
v Community Self -investment in low/moderate income areas.
v Facilities/services to address critical social needs.
v Facilities/services for seniors, children and persons with special
needs.
SPECIFIC GOALS: Emergencies
v Governmental response to emergency/life threatening situations.
Objectives
The overall program objective is driven by several factors including (1)
the age and condition of the residential developments in the City; (2) the
need for community facilities for low/moderate income households,
particularly elderly households; and (3) the need to provide Public
Services.
The City of Tamarac continues to promote high quality housing
• development, as well as quality maintenance of the City's existing
housing stock by residents. However, the City must insure that
developers provide affordably high quality housing for the low/moderate
income residents of the City. This objective can be achieved over the five
year period through the following strategies:
• Provide funding assistance to maintain the supply of affordable
housing through rehabilitation of older units.
• Provide first-time homeownership opportunities for low and
moderate income residents.
• Provide public services based on the demand and needs of the
residents'.
0 City of Tamarac
Code Enforcement activities
Public Facilities improvements
11
FY 2012 - 2013 CAPER
FUNDING CATEGORIES
ACTIVITY
Administration
Public Services
Home Rehabilitation
TOTAL
FUNDED AMOUNT % OF
FUNDING
$ 60,584.30 20%
$ 46, 090.00 15%
$ 200,602.70 65%
$ 307,277.00 100%
FY 2012/2013 FUNDING ALLOCATION
PROGRAM DISTRIBUTION
iv Public Administration
Public Services
Home Rehabilitation
Clay of Tamarac 12 FY 2012 - 2013 CAPER
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• CDBG FY 2012-2013 ACTIVITIES AND PROPOSED ACCOMPLISHMENTS
During the FY 2012/2013, there were no amendments to the Action Plan were
necessary
HOME REHABILITATION
Residential Rehabilitation (Minor Home Repair) $200.602.70
This activity will provide minor home repairs to a minimum of seven (7)
low to moderate -income households who are experiencing conditions in
and around the home that pose a threat to health, safety, and welfare of
the household occupants. This activity is eligible under 24 CFR Section
570.202(a) and will benefit low and moderate -income households on an
area -wide basis.
PUBLIC SERVICE (15% CapJ
Public Service (Temporary Full -'Time Social Worker) $ 46,090.00
This activity will include funding for a full-time social worker to provide
information and referral services to elderly residents, ongoing case
management, implementation of the Senior Program and the Volunteer
Program, addressing calls and managing an on -going caseload.
Approximately one hundred (100) unduplicated clients will be served by
the Social Worker this fiscal year. These activities are eligible under 24
isCFR section 570.201(e), and will benefit low and moderate income
persons as qualified under 570.208(a)(2), limited clientele.
PROGRAM ADMINIS`I'R.ATION (20% Ca
Auditing Services s 5,500.00
Since the FY 2010 CDBG program is an expenditure driven program that
may result in total federal expenditures exceeding $500,000, the City is
required under the U.S. Single Audit Act and the OMB Circular A-133 to
have an annual compliance. audit conducted. These activities are
presumed to benefit low and moderate -income persons and are eligible
under 24 CFR 570.206(a).
Program Administration $ 55,084.30
This activity will provide general management, oversight, and
coordination of the programs. Also, this activity will provide for an
annual grant audit, and provide provision of fair housing services
designed to further the fair housing objectives of the Fair Housing Act, 42
U.C.C. 3601-20. These activities are presumed to benefit low and
moderate -income persons and are eligible under 24 CFR 570.206(a).
TOTAL GRANT $307v277900
0 City of Tamarac 13 FY 2012 - 2013 CAPER
PERFORMANCE MEASUREMENTS •
The City funded the above activities to produce outcomes that fulfill HUD's
objectives as follows:
Outcome
* Accessibility, Affordability, and Sustainability for the purpose of
creating suitable living environments.
Project:
Home Rehabilitation
Public Service
Activity:
Minor Home
Rehabilitation
Full -Time Social Worker
The next page shows a chart presenting the City's Goals and Objectives for FY
2012/2013 activities using these- codes to identify the corresponding outcomes:
City of Tamarac 14 FY 2012 - 2013 CAPER
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TAMARAC GOALS & OBJECTIVES CHART
CDBG FUNDED FY 12 / 13 ACTIVITIES
HOME REHABILITATION
GOAL To nrovide decent and affordable housinLy onnortunities to Tamarac residents.
To offer
assistance to
Home
correct health,
Rehabilitation
safety, building
and code
Number of
7
FY 12 / 13
deficiencies and
households
7 Households
Households
1
Activity # 90
violations.
assisted
Assisted
Assisted
SL 1
PUBLIC SERVICE
GOAL: To provide Public Services sunnorting the needs and demand of Tamarac residents.
To provide
information and
referral services
Full -Time
to residents in
Social
need with on-
100
109
Worker
going case
Unduplicated
Unduplicated
management
Number of
residents
residents
FY 12 / 13
and referral
residents
assisted per
assisted per
2
Activi # 89
services.
assisted.
year.
year.
SL-1
Total FY 12/ 13 initiated/funded
activities that occurred
during FY
12/ 13
were drawn/expended
in HUD'S
IDIS
Computer System
during
FY
12/ 13
follows:
$191,898.21
and
is as
Program
Year
Activity
#
ro'ect Name
Activity Name
Drawn
mount
2012
88
Program Administration
Administration
592307.79
89
Public Service
Temporary Social Worker
372392.36
90
Vome Rehabilitation
Pome Rehabilitation
0 952198.06
City of Tamarac
15
FY 2012 - 2013 CAPER
PRIOR YEAR ACTIVITITES AND FUNDING ACCOMPLISHMENTS
COMPLETED DURING FY 2012/2013:
Community Development Block Grant funds have a 5-year expenditure
deadline from the date of issuance. Each year a grantee is allocated new
funds; however, it is possible that prior year funds remain available or
unencumbered going into a new allocation year. A grantee may have a
maximum of 1.5 times its annual allocation pending expenditure; whether due
to slow starting programs, cancelation of projects or other delays. This is
referred to as a grantees "CDBG Timeliness Ratio" and is an annual obligation
grantees are expected to meet in order to continue receiving additional
allocations.
Grantees report expenditures and accomplishments for each CDBG activity
approved as part of the Annual Action Plan process. Reporting is completed via
HUD's Integrated Disbursement and Information System (IDIS).
ACCOMPLISHMENTS FOR CDBG PRIOR YEAR FUNDED
ACTIVITIES COMPLETED DURING FY 12/13
PUBLIC
SERVICE
Counseling
FY 08 / 09
This activity will
Activity # 56
fund support
FY 09 / 10
groups to
104
Activity #65
individuals and
Unduplicated
families as a result
Number of
residents
FY 10/ 11
of continuing
residents
assisted with
1
Activity # 71
family issues.
assisted.
remaining funds
SL-1
The Meditation /
Tai Chi program is
offered to senior
Meditation /
residents for
Tai Chi Class
exercise and
meditation to assist
Number of
26 participants
FY 08/09
those coping with
residents
assisted with
2
Activity #59
stress.
participated
remaining funds
SL-1
Healthy Heart
Cooking
Class
108
Number of
participants
FY 08 / 09
Senior Nutrition &
residents
assisted with
3
Activity# 70
cooking class
participated.
remaining funds
SL-1
City of Tamarac 16 FY 2012 - 2013 CAPER
0
0
0
0
4
Med/Tai Chi
Classes
FY 09 / 10
Activity # 66
The Meditation /
Tai Chi program is
offered to senior
residents for
exercise and
meditation to assist
those coping with
stress.
Number of
residents
participated.
50
participants
assisted with
remaining funds
SL-1
A blend of jazz
dance and easy
to follow exercise
movements set to
an array of music
and includes a
Senior
Jazzercise
gentle warm-up,
30 minute
aerobic workout
Average
FY 10 11
/
and muscle
participation of
Activity # 72
toning and
Number of
161 residents
FY 11 / 12
strengthening
residents
per class for 61
5
Activity # 82
session.
participating
classes
SL-1
To provide
information and
referral services
Temporary
to residents in
Social Worker
need with on-
going case
Number of
Results reported
FY 11 / 12
management and
residents
under FY 12/ 13
6
Activity # 81
referral services.
I assisted.
above.
SL-1
Public
Facilities
Imorovement
Sidewalk
Installation
Installation of
accessibility pads
Number of
FY 09 / 10
and sidewalks in
locations
6
Activity #67
low -mod areas.
completed
1 location
SL-1
Home
Rehabilitation
Properties
To offer
reported under
assistance to
FY 11 / 12
Home
correct health,
CAPER, this is
Rehabilitation
safety, building
for
and code
accountability of
FY 11 / 12
deficiencies and
Households
funds drawn
7
Activity #83
violations
Assisted
during FY 12/ 13
SL-1
City of Tamarac
17
FY 2012 - 2013 CAPER
Total funds from prior year activities expended (drawn from HUD'S Integrated
Disbursement Information System) during FY 2012/2013 are as follows:
$225.918*08
Program
Activit
Pro'ect Name
Activitv Name
Drawn Amount
Year
2008
56
Public Service
Support Groups
$ 9,855.71
59
Public Service
Med Tai Chi Class
$ 480.00
0
Public Service
Healthy Heart Class
$ 720.00
2009
61
Public Administration
Administration
$ 102000.00
5
Public Service
Counseling
$ 420.00
6
Public Service
Med Tai Chi Class
$ 180.00
7
Public Facilities
Improvement
Sidewalk Installation
$ 57, 687.84
2010
71
public Service
Counseling
$ 675.00
72
Public Service
Fitness 4 U Class
$ 100.00
86
Home Rehabilitation
Rehabilitation Service
Draw for prior year activity)
$ 13,951.28
2011
81
Public Service
Temporary Social Worker
Draw for prior year activity)
$ 24,454.95
82
Public Service
Fit 4 U Jazzercise
$ 2,200.00
83
Home Rehabilitation
Home Rehabilitation
Draw for prior year activity)
$ 105,193.30
Adjustments were made to the PR26 report to account for "prior year" activity
drawn after October 1, 2012.
Adjustment to Public Service: $ 20,533.88
Adjustment to Program Administration:
$10)000.00
These adjustments accurately reflect the percentage of Public Service and
Public Administration funds drawn for FY 2012/2013.
City of Tamarac 18 FY 2012 - 2013 CAPER
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INVESTMENT OF AVAILABLE
RESOURCES
0
0 City of Tamarac 19
FY 2012 - 2013 CAPER
AVAILABLE RESOURCES WITHIN JURISDICTION
Below are activities financed in part or in whole by the City's regularly funded
grants during fiscal year 2012/2013 (current year and prior year funds):
Residential Rehabilitation
Home Rehabilitation CDBG/SHIP/HOME
Rehabilitation Services
Public Services
Temporary Full -Time Social Worker
Fit 4 U Jazzercise
Meditation/Tai Chi Classes
Healthy Heart Class
Counseling Services
Public Facilities Improvements
Sidewalk Installation
CDBG
CDBG
CDBG/General Fund
CDBG/General Fund
CDBG/General Fund
CDBG/General Fund
Other temporary funding sources available to the City during FY 2012-2013:
2008 Housing and Economic Recovery Act, Neighborhood Stabilization
Program
Down Payment Assistance
Home Rehabilitation
2010 Dodd -Frank Wall Street Reform and Consumer Protection Act,
Neighborhood Stabilization Program -Round 3
Foreclosure Acquisition/Rehabilitation/Disposition
City of Tamarac 20 FY 2012 - 2013 CAPER
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HOUSEHOLDS AND PERSONS ASSISTED
The Five Year Strategic Plan of the City
provided for the assistance to low and
households as a number one goal.
of Tamarac's Consolidated Plan
moderate income persons and
For fiscal year 2012-2013 the City met this goal through the activities listed
below:
• Residential Rehabilitation (SHIP 8s HOME)
• Public Service (CDBG)
These activities were funded in part or in whole by the Department of Housing
and Urban Development (HUD), the State of Florida's State Housing Initiative
Partnership (SHIP) and HOME Investments Partnership Program (HOME).
Project:
Activity:
Home Rehabilitation
Home Rehabilitation
To offer assistance to income eligible homeowners to address code,
building, health and safety issues and deficiencies.
Project:
Actual: 7 Households assisted.
Racial Composition: 71 % White, 29% Black
4 Female Head of Households
Public Services
Activity: Public Service (Full Time Social Worker
This activity will include funding for a temporary full-time social worker
to provide information and referral services to elderly residents, ongoing
case management, implementation of the Senior Program and the
Volunteer Program, addressing calls, and managing caseloads. No
program income is generated from this activity.
City Of Tamarac
Actual: 109 Unduplicated residents assisted.
Racial Composition: 88% White, 12% Black
43 disabled residents assisted through this activity.
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FY 2012 - 2013 CAPER
Other Action Undertaken
City of ' Tamarac 22 FY 2012 - 2013 CAPER
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OTHER ACTIONS /ACTIVITIES
Barriers to Affordable Housing
The City continues to support affordable housing efforts by focusing on the
grants available through the CDBG, SHIP and HOME programs. By
partnering with Broward County Home Consortium and Housing Finance
Authority, the City is able to refer residents for home ownership counseling
and lender's program as a way to negate predatory lending.
The City
currently
has
several incentive strategies for builders and developers,
housing
programs
that
target very
low, low
and
moderate households.
Incentive Strategies:
• Permits,
housing
projects.
as defined in s. 163.3164(7) and
projects are expedited to a greater
(8), for affordable
degree than other
• The City expedites the processing of affordable housing permits
through a pre -application conference.
• Affordable housing projects are identified by sales price consistent
with the SHIP program's housing value limits.
• The building and Community Development Departments have
employees that serve as liaisons with developers of affordable
housing to assist in the permit process.
• Affordable housing projects are stamped "EXPEDITED."
An Affordable Housing Advisory Committee reviews incentive strategies on a
tri-annual basis.
Fair Housing
The City has an annual agreement with Housing Opportunities Project for
Excellence, Inc. (H.O.P.E. Inc) to prepare and update the Analysis of
Impediments as required and work with the City to conduct Fair Housing
activities to its residents. H.O.P.E. Inc. provides various activities such as:
education, outreach, poster contests, and marketing of the City's Fair Housing
practices as defined within the consultant's scope of work. The City provides
information on HUD fair housing and lending practices as part of
homeownership materials, through community outreach and education, and
City of ` Tamarac 23 FY 2012 - 2013 CAPER
attendance at Homeowner Association meetings, Condominium Association
meetings, meetings with various external groups and associations interested
in housing programs.
The following Fair Housing activities benefited Tamarac residents:
For FY 2012 / 2013 over eighteen (181 Fair Housing Outreach sessions were
held throughout Broward County and attended by residents of Tamarac.
Monthly Fair Housing workshops are held throughout Broward
County on a monthly basis and is open to all
residents. Each month residents from Tamarac
attended a workshop or call into the H.O.P.E Hotline
for assistance.
On -Going Posting of H.O.P.E. Inc. Discrimination hotline on
City's website.
On -Going All Housing Assistance Applications contain language
referring to the Fair Housing Act and its contents.
On -going As a member of the Broward County Community •
Development and Housing Task Force, the City and
its Housing staff participate in workshops on
Foreclosure Prevention, Homebuyer Opportunities
and other housing related activities. During these
events a Fair Housing agency is represented.
March 2013 H.O.P.E Inc representative assisted staff as part of the
Affordable Housing Advisory Committee's effort to
establish a "Temporary Housing Ordinance" for the
City. Fair housing concerns were discussed as not to
exclude those with special needs.
April 2013 Tamarac participated in and was a co-sponsor at the
"Fair Housing Month Broward Symposium and
Luncheon.
Summary of Analysis by H.O.P.E. Inc.
In review of key impediments identifying those systematic or structural issues
which limit the availability for people to take advantage of the full range of fair
housing choice which should be available to them in the City of Tamarac, this
analysis is a comprehensive evaluation of the barriers that continue to inhibit
City o. f' Tamarac 24 PY 2012 - 2013 CAPER
such choice and offers recommendations considered necessary toward
improvements. This analysis recommends specific measures to combat the
identifiable barriers to fair housing choice in light of community population
increase and demographic changes as well as the limited available affordable
housing opportunities. The following impediments identified are also
considered in relation to data and previous information gathered regarding
specific housing and community facts. In sum, key impediments offer for
relevant data to be included demonstrating that specific groups have been
affected by limited affordable housing choice and seek to be remedied with
heightened affirmative marketing and monitoring practices including outreach
and testing projects focused toward both housing providers and community
members. Overall, disparities and lack of knowledge of discriminatory
housing and lending practices offer a disparate impact within the potential
housing market for different groups of community members and as such
require actions to be taken to reach measurable results in order to ensure the
City's commitment to ensure fair housing initiatives and the provision of safe,
decent, and affordable housing and neighborhoods for all their residents.
The City is in discussions with H.O. P. E Inc for a new analysis of impediments;
however, H. O. P. E Inc has informed the City that with new regulations
forthcoming from HUD, the analysis is on hold until final direction.
Identification of Impediments to Fair Housing Choice
Community Redevelopment Associates of Florida, Inc. completed an Analysis
of Impediments to Fair Housing Choice for the City of Tamarac, Florida in
February of 2004. The study identified some impediments to fair housing
choice in Broward County, and initiatives recommended in addressing the
impediments. HOPE, Inc. has reviewed the impediments and concludes that
the Impediments and recommendations identified by CRA continue to be
current and relevant.
The following is recommended as the 2007 updated/revised list of identified
impediments to fair housing choice based on H.O.P.E., Inc's review of the data
on the 2004 Al.
1. There
is limited
to
inadequate knowledge
of fair housing
laws and
their
application
by
the general public, as
well as at the
municipal
level.
2. Neighborhoods in Broward and Tamarac remain starkly segregated
by race.
3. Protected classes of persons, families with children and persons with
disabilities, in particular, face exceptional hurdles in finding
adequate
housing in areas they
desire due to non-compliance
with
City of Tamarac
25
FY' 2012 - 2013
CAPER
fair housing laws. •
4. Disparities exist in mortgage lending between racial groups.
5. There is an indicated need of more support for fair housing laws
across Broward County.
A copy of the Update Analysis of Impediments was previously sent to HUD,
local FHEO office.
Section 3 /Vicinity Hiring
During FY 2012/2013 the City's Housing
Division updated its
Section 3 Plan
including Vicinity Hiring
practices. This
Plan included steps
to be followed
when soliciting projects
or employment
opportunities under the Housing
Program as well as other
federally funded
programs. For activities or projects
funded by HUD, the City
has begun incorporating Section 3 /Vicinity
Hiring
language into its solicitations. The Plan
is updated regularly
as better and
more efficient
practices are identified.
Under its Neighborhood Stabilization Program - Round 3, the City reached out
to several local businesses to meet the NSP3 vicinity hiring expectation. A
local realtor, surveyor and appraisal company is part of the NSP3 program.
Additionally, to assist in the care and maintenance of the NSP3 properties,
while owned by the City, a local lawn maintenance and pool servicing
company were hired.
The City continues to follow the implementation of HUD's Section 3 Pilot
Program and will participate and incorporate the accomplishments of that
program into the City's processes.
Davis -Bacon
Although Davis -Bacon practices have been followed in the City's federally
funded projects for years, a formal Plan was not in place. During FY
2012/2013 the City's Housing Division also updated its Davis -Bacon Plan to
be followed for federally funded projects.
Staff will continue its on -site monitoring and will follow HUD requirements
with regard to weekly certified payroll processing when CDBG funds are
allocated to the next sidewalk installation or other public facilities
improvement project.
City o, f Tamarac 26 FY 2012 - 2013 CAPER
• Lead -Based Paint
The County implements and evaluates Lead -Based Paint regulation for the
City of Tamarac. Each applicant is screen through the application process by
determining whether the house was built prior to 1978. All homes build prior
to 1978 is inspected with the County's consultant Adviron Environmental
System Inc. Adviron will evaluate the home with a Visual Assessment, Paint
Testing, or Risk Assessment (or Lead hazard Screen) . County will fund lead
testing through the County's CDBG housing rehabilitation programs. The
Residential Lead -Based Paint Hazzard Reduction Act of 1992, also known as
Title X of the Housing and Community Development Act of 1992, amended the
Lead -Based Paint Poisoning Prevention Act of 1971 (Lead Act), which
established the current Federal Lead -based paint requirements. The new
lead -based paint regulation implements sections 1012 and 1013 of this Act.
The new regulation appears within title 24 of the Code of Federal Regulations
as part 35 (24 CFR 35.105). HUD has issued a new regulation to protect
young children from the poisoning hazards of lead -based paint in housing that
is financially assisted or sold with federal government resources. The
regulation, which took effect September 15, 2000, increased the requirements
in current lead -based paint regulations. The regulation does not apply to
housing built after January 1, 1978, when lead -based paint was banned for
residential use.
It is important to note that most of Tamarac' housing was built after 1978. A
pamphlet "Protect Your Family from Lead in Your Home" is given to each
applicant explaining to them the effects of Lead to adults and children. All
homes receiving CDBG funds that meet the criteria for Lead -Based Paint are
being tested.
More attention is placed on eliminating lead dust and the new regulation
outlines clean-up and final clearance procedures. Occupants must receive
notification of lead -based paint hazards. In general, for homes built prior to
January 1, 1978, all lead -based paint must be either stabilized or removed;
and dust testing must be performed after the paint has been disturbed to
ensure that a house is lead -safe.
The City of Tamarac has an Agreement for Services with a Lead Based Paint
Inspection company as well as an Asbestos Testing company to perform
inspections to all homes being rehabilitated and purchased using City
assistance funds.
City of Tamarac 27 FY 2012 - 2013 CAPER
Institutional Structure •
All direct Housing Assistance Program funds are administered in-house by
City staff. Since 2007 the City has provided the services necessary to carry
out the intent of each funding source such as: monitor the distributions,
provide income certification, prepare reports and offer direct assistance to the
residents of Tamarac. Additionally, the City is a part of the HOME
Consortium through Broward County, the administering agency; however, all
delivery of service is completed by the City's Housing Division.
The Housing Division reports to the Director of Community Development. The
Community Development Department consists of four Divisions: Housing,
Planning and Zoning, Code Compliance, and Business Revenue. Staff
members of the Housing Division maintain daily activity logs / timesheets to
better document time allocation among the various funding sources.
Continuum of Care
The City is a member of the Broward County Homeless Partnership Initiative,
which is the lead agency for the regional (Broward County) Continuum of Care.
The City supports the Initiative and its efforts to end homelessness. Through
regular meetings and reports provided by Broward County, the City is kept up •
to date with Tamarac's homeless population.
Broward's Continuum of Care addresses all aspects of homelessness including
prevention, outreach, emergency shelter, transitional and permanent affordable
housing, and supportive services. This work includes:
• Facilitating community, business and governmental involvement in
the homeless continuum of care
• Direct oversight of the County's three regional Homeless Assistance
Centers
• Creating new and innovative programs to serve Broward's homeless
population (such as the County's first homeless medical respite care
facility)
Participation in the creation of applications and requests for proposals
The City will continue to work with the County, and local non-profit social
service and housing providers to fully support the countywide Continuum of
Care system to assist homeless families and individuals. Housing staff attends
City of Tamarac 28 FY 2012 - 2013 CAPER 0
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regular meetings offering input and assistance in the needs of Broward
County's homeless population.
In an effort to better serve the needs of the Continuum of Care for the
Homeless and local agencies participation, HOME Consortium meetings began
incorporating Homeless activities and topics of discussion into its monthly
HOME meeting agenda. This allows for an ongoing partnership with the cities
and Broward County to address homelessness.
Leveraging Resources
Leveraging is utilized by the City as an excellent tool to better meet the needs
of its low and moderate income persons by increasing the total number of
dollars available per person. As a SHIP grantee, the City of Tamarac has been
successful in leveraging CDBG dollars against SHIP dollars to not only
increase the total dollars available to the applicant, but to assist certain
moderate income persons' not eligible under CDBG income criteria. Although
the SHIP program funds have been limited over the past few years, the City
leveraged the following FY 2 012 / 2 013 funds to benefit low/ moderate income
households:
• SHIP funds in the amount of: $23)704.00
• HOME funds in the amount of: $822883.00
Broward County has been designated as a HOME Consortium by the U.S.
Department of Housing and Urban Development (HUD) and receives an
annual allocation of HOME funds on behalf of the participating Consortium
cities. These funds have enabled members of the consortium to expand their
initiatives and resources to provide safe, decent and affordable housing to the
residents of the participating cities. The City of Tamarac is a part of the
Consortium, and received $82,883.00 for fiscal year 2012/2013. With HOME
funds, the City will increase the financial resources available for specific
housing needs.
Other one time allocations from HUD for NSP 1 and NSP3 were also leveraged
when the activity allowed.
City of ` Damara.
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.F`Y 2012 - 2013 CAPER
MONITORING STANDARDS AND PROCEDURES •
The City of Tamarac CDBG program is monitored regularly by the US
Department of Housing and Urban Development as well as Broward County
Housing Finance and Community Development Department. Key elements of
the monitoring plan are:
The Broward County Housing Finance and Community Development
Department Monitoring Plan is applicable for all Community Planning and
Development (CPD) grant programs such as the Community Development
Block Grant Program (CDBG), the HOME Investment Partnerships Program
(HOME) and the Emergency Shelter Grant Program (ESGP). This plan includes
standards and procedures that were used to monitor Division funded activities
in the major categories of Housing, Living Environment, and Economic
Opportunities as prioritized in the FY 2011- 2015 Five Year Consolidated Plan.
The extent to which barriers to affordable housing can be removed, minority
business outreach initiatives are effective, and Broward County Comprehensive
Plan requirements will also be monitored for performance purposes.
Sub -recipients approved for funding agreements under any one of the CPD
grant programs are provided a Procedures Manual for Sub -recipients. This
manual illustrates the standards and procedures they must comply with in
order to fiscally and programmatically work effectively with Broward County.
Also, the funding agreement includes a timetable/ schedule for projects. This is
comprised of specific work tasks, a start-up date and a completion date. Sub -
recipients are also required to submit, Monthly- Progress Reports,
chronologically detailing the steps taken to meet the quantifiable objectives
enumerated. Monthly Progress Reports are intended to provide an update on a
sub -recipients progress in meeting agreed upon objectives; they should include
federally mandated reporting information, such as, matching contributions,
contracts let to minority and women owned businesses and statistics on any
relocations. In certain instances, additional information is required of sub -
recipients so that County staff can effectively engage in desk monitoring
activities. Items such as environmental review documents, documentation
provided by escrow/ title companies, etc., necessary for determining compliance
with certain policies may be requested as necessary.
In-house staff monitors the timely expenditure of CPD grant program funds,
especially CDBG funds on an on -going basis. Monthly Progress Reports,
reimbursement requests and IDIS draw downs are tracked and documented
regularly to ensure that HUD expenditure rates are met.
City of Tamarac 30 FY 2012 - 2013 CAPER 0
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Broward County identified the major categories of Housing, Living
Environment, and Economic Opportunities as high priorities in the
Consolidated Plan. Most of the activities implemented under these categories
are carried out by sub -recipients around the County; however, the City does
not utilize sub -recipients. All work is administered in-house by City staff.
These major categories cover all of the grant programs, CDBG, HOME, and
ESG.
During FY 2012 / 2013 Tamarac was monitored by HUD for its CDBG Program.
Staff from the Miami Field Office spent one week at the City reviewing policy,
procedures and expenditures. Findings with regard to internal memorandum
of understanding (MOU) agreements between Community Development and
Parks and Recreation resulted from the monitoring visit. Staff modified its MOU
process and form to satisfy HUD's finding. Additionally staff improved the staff
reporting of the CDBG funded Social Worker. Staff has since responded to
HUD"s Letter of Finding and is awaiting clearance.
Anti -displacement and Relocation Plan
The City of Tamarac has incorporated and will comply with the acquisition and
relocations requirements of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970, as amended, and implementing
regulations 49 CFR 24: and it has in effect and is following a residential anti -
displacement and relocation assistance plan required under Section 104(d) of
the Housing and Community Development Act of 1974, as amended, in
connection with any activity assisted with funding under the CDBG and HOME
programs. The City does not have an active, funded relocation activity at this
time.
City of Tamarac
31
FY 2012 - 2013 CAPER
PUBLIC PARTICIPATION 8v
NOTIFICATION
and
CITIZEN PARTICIPATION PLAN
City of Tamarac 32 FY 2012 - 2013 CAPER
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PUBLIC NOTIFICATION
Efforts have been made to present a clear and concise statement of
accomplishments through the FY 12 / 13 CAPER as outlined by the City's Public
Participation Plan, attached hereto as "Exhibit 1 ". All amendments to the FY
2012/2013 Annual Action Plan were also advertised and open for public
comment.
The City of Tamarac advertised the availability of this report on Sunday,
October 27, 2013 in the Sun Sentinel newspaper, a copy of which is attached.
Copies of the report were available for review upon public request. A copy of the
CAPER Public Notice is attached hereto as "Exhibit 2".
The public hearing date for the approval of the CAPER was announced in the
article listed above and attached hereto. City Commission approval of the FY
2012/2013 CAPER scheduled for November 27, 2013.
PUBLIC COMMENTS
No public
comments
regarding
the FY 2012/2013 CAPER
were received after
notice was
published
nor at the
public
hearing on
November
27, 2013.
PUBLIC PARTICIPATION
The City held a series of public hearings to develop and finalize the FY
2012/2013 Annual Action Plan in May and June 2012. The public hearing
was held on June 27, 2012 before the City Commission. Using public input, if
any was received; the City produced a list of recommended projects for review
by the City Commission and the public. The City advertised a 30-day public
review period to collect any additional comments and approve the plan. The
Plan was available for review in the City, 7525 NW 88th Avenue, Tamarac, FL
33321, in the City's Clerk Office. All hearings and review periods were
advertised in the Sun -Sentinel newspaper.
The 30 day Public Review period for the CAPER began October 28, 2013 and
ended November 27, 2013. Approval of the FY 2012/2013 CAPER and the
public hearing took place during the City Commission meeting November 27,
2013. No public comments received.
City of Tamarac 33 FY 2012 - 2013 CAPER