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HomeMy WebLinkAboutCity of Tamarac Resolution R-2013-092Temp. Reso. # 12389 August 28, 2013 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2013 - A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING A SUPPLEMENTAL CHANGE ORDER TO THE MAJOR ARTERIAL CORRIDOR STUDY AGREEMENT BETWEEN THE CITY OF TAMARAC, FLORIDA AND KEITH AND SCHNARS, P.A. PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY: AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Tamarac, Florida (hereafter referred to as the "City") desires to encourage and promote economic development within the City; and WHEREAS, the City desires to have attractive gateways to the City on major arterial streets in order to provide for a positive sense of place for the City; and WHEREAS, the City desired a study that will provide City leaders with information relating to methods and strategies to improve the gateways to the City along commercial and business corridors on major City arterial streets; and WHEREAS, the. City previously approved Resolution No. R-2012-27 (attached hereto and incorporated herein as Exhibit "1") granting Keith & Schnars, P.A, a contractual agreement to provide consulting services to conduct a study that will assist the City of Tamarac in the development of an improvement strategy for the City's major arterial gateways; and WHEREAS, City staff and Keith and Schnars, P.A. agreed upon a price not to exceed $90,000 for the project; and Temp. Reso. #12389 August 28, 2013 Page 2 WHEREAS, a supplemental change order is required in the amount of $33,420 (thirty-three thousand, four hundred, and twenty dollars) for additional work beyond the original scope of services (attached hereto as Exhibits "2" and " X); and WHEREAS, it is recommended that the appropriate City Officials execute a Supplemental Agreement with Keith and Schnars, P.A. to provide a comprehensive study for improvements on the City's major arterial roadways including University Drive, Commercial Boulevard, McNab Road and State Road 7; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City to approve a supplemental change order in the amount of $33,420 (thirty-three thousand, four hundred, and twenty dollars) and execute a Supplemental Agreement with Keith and Schnars, P.A. to provide a comprehensive study for improvements on the City's major arterial roadways including University Drive, Commercial Boulevard, McNab Road and State Road 7. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing 'WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof; all exhibits referenced and attached hereto are incorporated herein and made a specific part of this resolution. Temp. Reso. # 12389 August 28, 2013 Page 3 SECTION 2: That the supplemental change order in the amount of $33,420 (thirty-three thousand, four hundred, and twenty dollars) for Keith and Schnars, P.A., to provide a comprehensive study for improvements on the City's major arterial roadways including University Drive, Commercial Boulevard, McNab Road and State Road 7; is hereby approved. SECTION 3: The appropriate City officials are hereby authorized to execute a Supplemental Agreement with Keith and Schnars, P.A. to provide a comprehensive study for improvements on the City's major arterial roadways including University Drive, Commercial Boulevard, McNab Road and State Road 7, a copy of said supplement is attached hereto as Exhibit "2", SECTION 4: All Resolutions or parts of Resolutions in conflict herewith hereby repealed to the extent of such conflict. SECTION 5: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 6: This Resolution shall become effective immediately upon its passage and adoption. Temp. Reso. #12389 PASSED, ADOPTED AND APPROVED this // ATTEST: .'%"' PATRICIA TEUFE CITY CLERK CMC I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM �SAMUEL S. GOREN CITY ATTORNEY August 28, 2013 Page 4 day of � `��12013. B ETH TA MAYOR RECORD OF COMMISSION VOTE: MAYOR TALABISCO`0 DIST 1: COMM. BUSH NtLL DIST 2: COMM. ATKINS-G��' DIST 3: COMM. GLASSER DIST 4: V/M. DRESSLER Temp. Reso. #12160 February 8, 2012 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2012 - dZ7 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING THE AWARD AND EXECUTION OF AN AGREEMENT TO PROVIDE A MAJOR ARTERIAL CORRIDOR STUDY AND RELATED ANCILLARY SERVICES TO KEITH AND SCHNARS, P.A. IN THE AMOUNT OF $190s000 PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Tamarac desires to encourage and promote economic development within the City; and WHEREAS, the City desires to have attractive gateways to the City on major arterial streets in order to provide for a positive sense of place for the City; and WHEREAS, the City desires a study that will provide City leaders with information relating to methods and strategies to improve the gateways to the City along commercial and business corridors on major City arterial streets; and WHEREAS, the requires services of a firm to provide consulting services to conduct a study that will assist the City of Tamarac in the development of an improvement strategy for the City's major arterial gateways; and WHEREAS, the City issued a Request for Proposal (RFP) #12-04R for a Major Arterial Corridor Study, requesting consultant qualifications in compliance with Florida Statute 287.055, the Consultants Competitive Negotiation Act (CCNA) on October 11, 2011, a copy of which is attached hereto as Exhibit "1 ", incorporated herein and made a specific part thereof; and Temp. Reso. #12160 February 8, 2012 Page 2 WHEREAS, the RFP was formally advertised on the City's web -site and in the South Florida Sun Sentinel on October 16, and October 22, 2011; and WHEREAS, the City received responses from the following four (4) firms: • Keith and Schnars, P.A. • Kimley Horn & Associates, Inc. • McMahon Associates, Inc. and; Miller Legg Associates, Inc. WHEREAS, the Evaluation Committee comprised of the Director of Community Development, the Interim Director of Public Works, the Planning and Zoning Manager and the Community and Economic Affairs Officer received oral presentations from all four (4) firms, and ranked the response received from Keith and Schnars, P.A. as the highest ranked response, (a copy of said response is on file with the City Clerk's Office); a synopsis of all rankings is hereto attached as Exhibit "2", incorporated herein and made a specific part thereof; and WHEREAS, in accordance with the requirements of CCNA, contract terms and pricing must be negotiated with the first ranked firm after the final ranking is determined; and and WHEREAS, negotiations have been completed with Keith and Schnars, P.A.; WHEREAS, City staff and Keith and Schnars, P.A. have agreed upon a price not to exceed $90,000 for the project; and Temp. Reso. #12160 February 8, 2012 Page 3 WHEREAS, it is the recommendation of the Evaluation Committee and the Purchasing and Contracts Manager to award RFP 12-04R to Keith and Schnars, P.A. to provide consulting services to conduct a Major Arterial Corridor Study and related ancillary services that will assist the City of Tamarac in the development of an improvement strategy for the City's major arterial gateways; in an amount not to exceed $90,000; and WHEREAS, it is recommended that the appropriate City Officials execute an Agreement with Keith and Schnars, P.A.; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizensand residents of the City of Tamarac to award RFP 12-04R to Keith and Schnars, P.A., and to authorize the appropriate City Officials to execute an Agreement to provide consulting services to conduct a Major Arterial Corridor Study and related ancillary services, a copy of said agreement is hereto attached as Exhibit "3", incorporated herein and made a specific part thereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing 'WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof and all exhibits referenced and attached hereto are incorporated herein and made a specific part of this resolution. SECTION I a p p roved . Temp. Reso. #12160 February 8, 2012 Page 4 the award of RFP 12-04R to Keith and Schnars, P.A. is hereby SECTION 3: The appropriate City officials are hereby authorized to execute an Agreement with Keith and Schnars, P.A. to provide consulting services to conduct a Major Arterial Corridor Study and related ancillary services, in an amount not to exceed $90,000, a copy of said agreement is attached hereto as Exhibit "3", SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 6: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 6: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this ATTEST: I CITY CLERK. RM, CMC I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM. `�,,SAMVEL S. GOREN `` CITY ATTORNEY day of Temp. Reso. #12160 February 8, 2012 Page 5 j2012- PAMELA BUSH N ELL, MAYOR RECORD OF COMMISSION VOTE: MAYOR BUSHNELL l' DIST 1: COMM. SWEN N DIST 2: COMM GOMEZ DIST 3: V/M GLASSER t DIST 4: COMM. DRESSLE1 LX/ 1 Nr _01 f TAMA AG Date: October 11, 2011 RFP NO. 12-04R REQUEST FOR P110POSAL RFP 12-"R ALL QUALIFIED PRO: .: POSERS: : Sealed Proposals, addressed to the Purchasing and Contracts Manager of the City of Tamarac, Broward County, Florida, will be received in the . Purchasing .Office, 7525 NW 88th Avenue, Tamarac, Florida 33321-•2401 until 2:00 PM local time, November 10, 2011for; MAJOR ARTERIAL CORRIDOR STUDY i The City is soliciting'a Request for Proposal to obtain the services of a qualified firm in accordance with therequirements of F.S. 287.055, the Consultant s Competitive Nego#ration Act. (CCNA) to 3 provide a study of ma•or arterial corridors within the City f p � of Tamarac. ° Sealed Proposals must be received and time stamped in the Purchasing Office, either by'rnail:aar-hand r delivery, on or bafo the date an'd time mneed above. Any Proposals received after2:'00 .P.M. f id at will not be accepted under a circumstances. An uncertai ardin the time a on said date p ed u nY m y fly m9 9 � Proposal is 'received will be resolved against the Proposer.- Official time will be measured b .the time � 9a P°5by .the in the Purchasing Office. City reserves the right to reject any or all Proposals, to waive any inf 'rmalftles or irregularities n any Proposals received, to re -advertise. for Proposals, to award in'Whole or in part,: one or snore Proposers, or take any other such actions that may be deemed to be in the best interests of the city... Proposal documents may be obtained from the Purchasing Office or, , via the Internet at p y 9 .. h, tta //WWW.tamarac.o[g. For inquiries, contact Mr. Steven Beamsderf0 ZPPB, C.P.M. Bu' ' r,'at the Purchasing an+d Contracts Division at (954) 597-3570. ° f Sincerely, ... . . .. i Keith K. Glatz, CPPO f Purchasing and Contracts Manager { Publish Sun -Sentinel, §unda',.Oct er 16. 2011 and § u day. October 22. 2411 W_ a "I W­ - - *0 Ci..._Lty of Tamarac PurchasiiV and Contracts Division REQUEST FOR PROPOSAL 12-04R MAJOR ARTERIAL CORRIDOR STUDY Definition: A Request for Proposal is a method of procurement permitting discussions with responsible Proposers and revisions to proposals prior to award of a contract. This Request for Proposal shall be evaluated based on qualifications criteria, and is issued pursuant to the requirements of Florida Statute 287.055, The Consultants Competitive Negotiation Act (CCNA). Proposals will be opened in private. An initial award recommendation will be based on an evaluation of all proposals and the determination of the highest ranked, best qualified firm based on the qualifications based criteria set forth herein. Pricing shall not be considered in the evaluation of this proposal; however, the successful firm shall not be awarded an Agreement unless the City and firm are able to reach mutual agreement during price negotiations to be held with only the highest ranked firm. 1. INTRODUCTION The City is soliciting a Request for Proposal to obtain the services of a qualified firm to provide a study of the major commercial arterial corridors within the City of Tamarac, to include University Avenue, Commercial Boulevard, State Road 7, McNab Road, as well as prominent gateways to the City. II. INFORMATION For information pertaining to this Request for Proposals- (RFP), contact Mr. Steven Beamsderfer, CPPB, C.P.M., Buyer, at the Purchasing and Contracts Division at (954) 597- 3566 or Mr. Frank Zickar, Planning and Zoning Manager at (954) 597-3535. Contact with the Planning and Zoning Manager shall only be made upon approval of the Purchasing and Contracts ,Manager, and shall be for clarification purposes only. Material changes, if any, to the scope of services or proposal procedures will be transmitted only by written addendum. It is preferred that all questions be submitted in writing, either via fax or email. Fax questions to (954) 597-3565 or email to purchasing a tamarac.orQ. 111. SCHEDULE OF EVENTS* The schedule of events related to this Request for Proposals shall be as follows: RFP Document issued Deadline for Written Questions Deadline for Receipt of Proposals Evaluation of Proposals Presentations by Short-listed Proposers Final Ranking of Firms and Negotiations Anticipated Award by Commission (if applicable) October 12, 2011 October 31, 2011 November 10, 2011 Nov 10 — Dec 5, 2011 December 7, 2011 December 20, 2011 January 11, 2012 *All dates are tentative. City reserves the right to change scheduled dates. 2 CiZ of Tamarac _ _ Purchasing and Contracts Division iV. INSTRUCTIONS TO PROPOSERS STANDARD TERMS AND CONDITIONS RFP 12-04R Our vision and Mission Our Vision: The City of Tamarac, our community of choice -- leading the nation in quality of life through safe neighborhoods, a vibrant economy, exceptional customer service and recognized excellence. Our Mission: We Are "Committed to Excellence.. . Always" It is our job to foster and create an environment that Responds to the Customer Creates and Innovates Works as a Team Achieves Results, and Makes a Difference In the fulftllment of our vision and .mission, as stewards of the public trust, we value vision, integrity, efficiency and quality service. Our vendors are truly partners in meeting these commitments to the community, and in support of that vision and mission, we are committed to ensuring that qualified, competitive vendors who share our commitment to quality, efficiency, teamwork and customer service are employed to provide goods and services to the City. Our vendors are expected to deliver high quality products and efficient service that is provided on time and as ordered; in a manner that improves the overall value of the services that the City provides to its residents. In addition, we expect our vendors to work with the City as a team, and exhibit the highest level of integrity when dealing with any office or department of the City. Diligence in the execution of the requirements of this proposal will ultimately contribute to the overall quality of services provided to the entire community. The City is searching for a firm who will exemplify these ideals in the execution of their work, and the successful firm will be measured against the performance standards outlined in this bid invitation. 1. GENERAL TERMS AND CONDITIONS These General Terms and Conditions 3 apply to all offers made to the City of Tamarac by all prospective Proposers, including but not limited to, Requests for Quotes, Requests for Proposal and Requests for Bid. As such the words "bid", "proposal" and "offer" are used interchangeably in reference to all offers submitted by prospective Proposers. The City of Tamarac reserves the right to reject any or all proposals, to waive any informalities or irregularities in any proposals received, to re -advertise for proposals, to enter into contract negotiations with the selected Proposer or take any other actions that may be deemed to be in the best interest of the City of Tamarac. Any and all special conditions in this RFP or any sample agreement document that may be in variance or conflict with these General Terms and Conditions shall have precedence over these General Terms and Conditions. If no changes or deletions to General Conditions are made in the Special Conditions, then the General Terms and Conditions shall prevail in their entirety. 2. DEFINED TERMS Terms used in these Instructions to Proposers are defined as follows: 2.1 "Offeror" - one who submits a Proposal in response to a solicitation, as district from a Sub - Offeror, who submits a Proposal to the Offeror. 2.2 "Proposer" -- one who submits a Proposal in response to a solicitation. The terms "Offeror'' and "Proposer" are used interchangeably and have the same meaning. 2.3 "S uccessfu I Offeror' or "Successful Proposer" - the qualified, responsible and responsive Proposer to whom City (on the basis of City's evaluation as hereinafter provided) makes an award. 2.4 "CiW' - the City of Tamarac, a municipal corporation of the State of Florida. City of Tamarac Purchasing► and Contracts Division 2.5 "Proposal Documents" - the the work. Request for Proposal, Instructions to Proposers, Proposal's 5. OMISSION OF DETAILS 1 VARIANCES Qualifications Statement, Non - AND EXCEPTIONS Collusive Affidavit, Certified 5.1 The apparent silence of the Resolution, Vendor Drug -Free requirements as to any detail, or Workplace, Proposer's Proposal, the apparent omission of a Proposal Security and detailed description concerning Specifications, if any, and the any point, shall be regarded as proposed Contract Documents meaning that only the best (including all Addenda issued prior commercial practice is to prevail, to opening of Proposals). and that only material and 2.6 "Contractoe" - the individuals) or workmanship of the finest quality firm(s) to whom the award is made is to be used. All interpretations and who executes the Contract of the specifications shall be Documents. made on the basis of this statement. Omission of any 3. SPECIAL CONDITIONS essential details from these Where there appears to be variances or specifications will not relieve the conflicts between the General Terms and Proposer of supplying such Conditions and the Special Conditions services or product(s) as and/or Scope of Work outlined in this specified. proposal, the Special Conditions and/or 5.2 For the purpose of evaluation, the the Scope of Work shall prevail. Proposer must indicate any 4. EXAMINATION OF CONTRACT variance or exceptions to the DOCUMENTS AND SITE stated requirements, no matter 4.1. Before submitting a Proposal, each how slight. Deviations should be Proposer shall become familiar explained in detail. Absence of with the site (if applicable to the variations and/or corrections will be project) to become familiar with the interpreted to mean that the facilities that may in any manner Proposer meets all the p° requirements in every respect. affect cost or performance of the work; must consider federal, state 6. INTERPRETATIONS AND ADDENDA and local laws, ordinances, rules If the Proposer is in doubt as to the meaning and regulations that may in any of any of the Proposal Documents, believes manner affect cast or performance that the General Conditions, Special of the work; and must promptly Conditions and/or Technical Specifications notify the Purchasing and contain errors, contradictions or obvious Contracts Manager of all conflicts, omissions, or has any questions conoeming errors and discrepancies, if any, in the information contained in the RFP the Proposal Documents. documents, the Proposer shall submit a 4.2. The Proposer, by and through the written request to the Purchasing & submission of a Proposal, agrees Contracts Division Office for interpretation or that Proposer and its potential sub- clarification. Such request must reference contractors, as may be applicable, RFP name and number, and should be shall be held responsible for having received by the Purchasing & Contracts examined the site and appurtenant Division Office prior to the deadline facilities (if applicable); is familiar specified in the "Schedule of Events" with the nature and extent of the provided herein for the submission of written work and any local conditions that questions. Questions received after that may affect the work, and is familiar date may not be answered. Interpretations with any other relevant conditions or clarifications in response to such required to successfully perform questions will be issued in the form of a 4 Cityof Tamarac _ Purchasi2g and Contracts Division written addendum transmitted via either fax may not be awarded or perform work as a or email to all parties recorded by the contractor, supplier, subcontractor, or Purchasing & Contracts Division Office as consultant under a contract with any having received the Proposal Documents. public entity, and may not transact The issuance of a written addendum shall business with any public entity in excess be the only official method whereby such an of the threshold amount provided in interpretation or clarification will be made. Florida Statutes §287.017 for Category Two, for a period of 36 months from the 7. COSTS AND COMPENSATION date of being placed on the convicted vendor list. 7.1. When information about costs and compensation may be requested 10. CONFLICT OF INTEREST from the highest ranked firm, such The award of an contract hereunder is y costs and compensation shall be subject to the provisions of Chapter 112, shown in both unit prices and p Florida Statutes. Proposers must disclose extensions whenever applicable, with their Proposal the name of any officer, and expressed in U.S. Dollars. In director, partner, proprietor, associate or the event of discrepancies existing agent who is also an officer or employee of between unit prices and extensions City or any of its agencies. Further, all or totals, the unit prices shall Proposers must disclose the name of any govern. officer or employee of City who owns, 7.2. All costs and compensation shall directly or indirectly, an interest of five remain firm and fixed for percent (5%) or more in the Proposer's firm acceptance for 60 calendar days or any of its branches or affiliate companies. after the day of the receipt of such 11. PERFORMANCE BONDS AND costs and compensation by the INSURANCE City. 7.3. An riceproposal re Nested from y p q Upon award of a contract, the Successful the highest ranked firm shall Proposer, as required .within the scope of include all franchise fees, royalties, the solicitation, may be required to submit performance bonds and/or payment bonds license fees, etc., as well as all as may be required by the City. Proposer costs for transportation or delivery shall provide certificates of insurance in the as applicable within the scope of manner, form and amount(s) specified. the solicitation 12. SUMMARY OF DOCUMENTS TO BE 8. NON -COLLUSIVE AFFIDAVIT SUBMITTED WITH PROPOSALS Each Proposer shall complete the Non - Collusive Affidavit form and shall submit the form with their Proposal. City considers the failure of the Proposer to submit this document may be cause for rejection of the Proposal. 9. PUBLIC ENTITY CRIMES In accordance with Florida Statutes 287.133 2)(i A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, 5 The following is a summary of documents required to be submitted for this proposal. Failure to include a technical proposal/work plan, qualifications, pricing , schedules, or any other document that, by its omission, may prejudice the rights of other respondents, may result in immediate rejection of your proposal. Other forms or documents which, by their nature do not impact price or the Proposer's cost of doing business should accompany the Proposal; but must be provided within three (3) business days of the City's request to be considered responsive. 12.1 A complete Work plan detailing Offeror's approach, services to be Cites of Tamarac Purchast2q and Contracts Division provided and understanding of executed in the corporation's legal the project. name by the President or other corporate officer, accompanied by 12.2 OfFerces qualifications and evidence of authority to sign. experience , including similar Evidence of authority shall be projects completed, qualifications provided on the enclosed Certified of personnel assigned to the Resolution form, or by the project, and references (see company's own Corporate enclosed reference page). Resolution. 12.3 A complete schedule of milestones and tasks including number of hours and personnel assigned to the milestone/task. 12.4 Certification Forms 12.5 Certified Resolution Form (or firm's own Corporate Resolution) 12.6 Proposer's Qualifications Statement Form & References 12.7 Vendor Drug free Workplace Form 12.8 Non -Collusive Affidavit Form 12.9 Proof of applicable insurance. 12.10 Listing of any Sub -Contractors or Subcontractors to be utilized. 12.11 The City reserves the right to request the most recently completed audited financial statement, or other approved documentation to verify financial viability. 13. SUBMISSION OF PROPOSALS 13.1 Proposals must be typed or printed in ink. Use of erasable ink is not permitted. All corrections made by the Proposer should be initialed. 13.2 All proposals shall be submitted in the English language. 13.3 Proposals must contain a manual signature of a corporate officer or designee with the proven authority to bind the firm in matters of this nature. The address and telephone number for any communications regarding the Proposal must be included. 13.4 Proposals shall contain an acknowledgment of receipt of all addenda. 13.5 Proposals by corporations must be 6 13.6 Proposals by partnerships must be executed in the partnership name and signed by a partner, whose titre must appear under the signature. 13.7 Proposals shall be submitted to the Purchasing & Contracts Division Office on or before the time indicated in the Request for Proposals. Proposals shall be submitted in a sealed envelope (faxed proposals will not be accepted under any circumstances). The envelope should be clearly marked on the exterior with the applicable solicitation name and number. The envelope should state the name and address of the Proposer and should be include all documents as specified in the Request for Proposals. Purchasing and Contracts Division staff is not responsible for the premature opening of a Proposal that is not property addressed and identified. 13.8 In accordance with Florida Statutes, Chapter §119.07(1 Xa) and except as may be provided by other applicable state and federal law, the Request for Proposal and the responses thereto are in the public domain. However, Proposers are requested to specifically identify in the submitted Proposal any financial information considered confidential and/or proprietary which may be considered exempt under Florida Statute §119.07(t). 13.9 All Proposals received from Proposers in response to the Request for Proposal will become the property of City and will not be City of Tamarac _ Purchasi and Contracts Division returned. In the event of Contract intended correct Proposal is not award, all documentation produced similarly evident, Proposer may as part of the Contract shall withdraw its Proposal and any bid become the exclusive property of security will be returned. City. Thereafter, the Proposer will be 13.10 The Proposer preparing a disqualified from further bidding on b ' I ' t th' RFP the subject Contract. su mi tt a in response o is shall bear all expenses 15. REJECTION OF PROPOSALS associated with its preparation. 15.1 To the extent permitted by The Proposer shall prepare a applicable state and federal laws pp submittal with the understanding and regulations, City reserves the that no claim for reimbursement right to reject any and al! shall be submitted to the City for Proposals, to waive any and all the expense of proposal informalities not involving time or preparation and/or presentation. changes in the work with the Successful Proposer, and to 14. MODIFICATION AND WITHDRAWAL OF disregard all nonconforming, non - PROPOSALS responsive, or conditional Proposals. Proposals will be 14.1 Proposals may be modified or considered irregular and may be withdrawn by a duly executed rejected if they show serious document signed by a corporate omissions, alterations in form, officer or other employee with additions not called for, conditions designated signature authority. or unauthorized alterations, or Evidence of such authority must irregularities of any kind. accompany the request for 15.2 City reserves the right to reject the withdrawal or modification. The Proposal of any Proposer if City request must be delivered to the believes that it would not be in its Purchasing & Contracts Division best interest of to make an award Office at any time prior to the to that Proposer, whether because deadline for submitting Proposals. the Proposal is not responsive, the Withdrawal of a Proposal will not Proposer is unqualified, of doubtful prejudice the rights of an Proposer financial ability, or fails to meet any to submit a new Proposal prior to other pertinent criteria established the Proposal opening date and by City within the scope of the time. No Proposal may be solicitation. withdrawn or modified after the date of proposal opening has 16. QUALIFICATIONS OF PROPOSERS passed. 16.1 Each Proposer shall complete the 14.2 If, within twenty-four (24) hours Proposer's Qualifications after Proposals are opened, any Statement and submit the form Proposer files a duly signed, with the Proposal. Failure to written notice with the Purchasing submit the Proposer's & Contracts Division Office, and Qualifications Statement and the within five (5) calendar days documents required thereunder thereafter demonstrates to the may constitute grounds for reasonable satisfaction of City, by rejection of the Proposal. dear and convincing evidence, that 16.2 As a part of the evaluation there was a material and substantial mistake in the process, the City may conduct a preparation of its Proposal, or that background investigation the mistake is dearly evident on including a criminal record check the face of the Proposal, but the of Proposer's officers and/or employees, by the Broward 7 .2ty of Tamarac wh Purchasieg and Contracts Division County Sheriffs Office. amount as required by this Proposer's submission of a proposal or by the City's Risk proposal constitutes Manager before beginning work acknowledgement of and consent under this Agreement. Proposer to such investigation. City shall shall maintain such insurance in be the sole judge in determining full force and effect during the life Proposer's qualifications. of this Agreement. Proposer shall 16.3 No shall be accepted proposal p provide to the City's Risk from, nor will any contract be Manager current certificates of all awarded to, any person who is in insurance required under this arrears to City for any debt or section prior to beginning any . d tract work under this Agreement. oan , o is a e Ulm I as surety or otherwise, of any obligation to City, or who is deemed irresponsible for unreliable by City. City will be the sole judge of said determination. 16.4 City reserves the right to make a pre -award inspection of the Proposer's facilities prior to award of contract. 16.5 Employees of the Proposer shall at all times be under its sole direction and not an employee or agent of the City. The Proposer shall supply competent and physically capable employees. The City may require the Proposer to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable. Proposer shall be responsible to the City for the acts and omissions of all employees working under its directions. 17. INSURANCE 17.1 Proposer agrees to, in the performance of work and services under this Agreement, comply with all federal, state, and local laws and regulations now in effect, or hereinafter enacted during the term of this agreement that are applicable to Proposer, its employees, agents, or subcontractors, if any, with respect to the work and services described herein. 17.2 Proposer shall obtain at Proposer's expense all necessary insurance in such form and n 17.3 Proposer shall indemnify and save the City harmless from any damage resulting to it for failure of either Proposer or any Sub - Proposer to obtain or maintain such insurance. 17.4 The following are required types and minimum limits of insurance coverage, which the Proposer agrees to maintain during the term of this contract: Line of Business/ Coverage Commercial General Liability Occurrence $1,000,000 Including: Premises/Operations Contractual Liability Personal Injury Aggregate $1,0009000 Products/Completed Operations Broad Form Property Damage Cross Liability and Severability of Interest Clause Automobile Liability Workers' Compensation & Employer's Liability $19000,000 $190003000 Statutory 17.5 The City reserves the right to require higher limits depending upon the scope of work under this Agreement. 17.6 Neither Proposer nor any Sub - Proposer shall commence work under this contract until they have 18.1 GENERAL INDEMNIFICATION: obtained all insurance required Proposer shall, in addition to any under this section and have other obligation to indemnify the supplied the City with evidence of City and to the fullest extent such coverage in the form of an permitted by law, protect, defend, insurance certificate and indemnify and hold harmless the endorsement. The Proposer will City, their agents, elected officials ensure that all Sub -Proposers will and employees from and against comply with the above guidelines all claims, actions, liabilities, and will maintain the necessary losses (including economic coverages throughout the term of losses), costs arising out of any this Agreement. actual or alleged: a). Bodily injury, 17.7 All insurance carriers shall be sickness, disease or death, or rated at least A -VI I per Best's Key injury to or destruction of tangible Rating Guide and shall be property including the loss of use licensed to do business in resulting therefrom, or any other Florida. Policies shall be damage or loss arising out of or "Occurrence" form. Each carrier resulting, or claimed to have will give the City sixty (60) days resulted in whole or in part from notice prior to cancellation. any actual or alleged act or omission of the Proposer any 17.8 The Proposer's liability insurance sub -Contractor, anyone directly or policies shall be endorsed to add indirectly employed by any of the City of Tamarac as an them, or anyone for whose acts "additional insured'. The any of them may be liable in the Proposer's Workers' performance of the Work; or b). Compensation carrier will provide violation of law, statute, a Waiver of Subroga#ion to the ordinance, governmental City. administration order, rule, 17.9 The Proposer shall be regulation, or infringement of responsible for the payment of all patent rights by Proposer in the deductibles and self -insured Performance of the Work; or c). retentions. The City may require liens, claims or actions made by that the Proposer the Proposer or any sub - bond to cover the full amount of the deductible or self -insured compensation ati ensation acts disability retention. benefit acts, Other employee benefit acts or any statutory bar. 17.10 Proposer is to provide Any cost of expenses, including professional services under this attorney's fees, incurred by the Agreement, and therefore must City to enforce this agreement provide the City with evidence of shall be borne by the Proposer. Professional Liability insurance with, at a minimum, a limit of 18.2 Upon completion of all Services, $1,000, 000 per occurrence and in obligations and duties provided the aggregate. "Claims -Made" for in this Agreement, or in the forms are acceptable only for event of termination of this Professional Liability. Agreement for any reason, the 17.11 The Successful Proposer agrees terms and conditions of this Article shall survive indefinitely. to perform the work under the Contract as an independent 18.3 The Proposer shall pay all claims, contractor, and not as a losses, liens, settlements or subcontractor, agent or employee judgments of any nature of City. whatsoever in connection with the 18. INDEMNIFICATION foregoing indemnifications including, but not limited to, 9 Cif of Tamarac PurchasitV and Contracts Divisi017 reasonable attomey"s fees creating any joint employment relationship (including appellate attomeys fees) between the Contractor and the City and and costs. the City will not be liable for any obligation incurred by Contractor, including but not 18.4 City reserves the right to select its limited to unpaid minimum wages and/or own legal counsel to conduct any overtime premiums. defense in any such proceeding and all costs and fees associated therewith shall be the responsibility of Contractor under the indemnification agreement. Nothing contained herein is intended nor shall it be construed to waive City's rights and immunities under the common law or Florida Statute 768.28 as amended from time to time. 19. INDEPENDENT CONTRACTOR An Agreement resulting from this solicitation does not create an employee/employer relationship between the Parties. It is the intent of the Parties that the Contractor is an independent contractor under this Agreement and not the City's employee for any purposes, including but not limited to, the application of the Fair Labor Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, the State Workers Compensation Act, and the State Unemployment Insurance law. The Contractor shall retain sole and absolute discretion in the judgment of the manner and means of carrying out Contractor's activities and responsibilities hereunder provided, further that administrative procedures applicable to services rendered under any potential Agreement shall be those of Contractor, which policies of Contractor shall not conflict With City, State, or United States policies, rules or regulations relating to the use of Contractor's funds provided for herein. The Contractor agrees that it is a separate and independent enterprise from the City, that it had full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. Any potential Agreement shall not be construed as 10 20. WARRANTIES 20.1 Successful Proposer warrants to City that the consummation of the work provided for in the Contract documents will not result in the breach of any term or provision of, or constitute a default under any indenture, mortgage, contact, or agreement to which Successful Proposer is a party. 20.2 Successful Proposer warrants to City that it is not insolvent, it is not in bankruptcy proceedings or receivership, nor is it engaged in or threatened with any litigation, arbitration or other legal or administrative proceedings or investigations of any kind which would have an adverse effect on its ability to perform its obligations under the Contract. 20.3 Successful Proposer warrants to City that it will comply with all applicable federal, state and local taws, regulations and orders in carrying out its obligations under the Contract. 20.4 All warranties made by Successful Proposer together with service warranties and guarantees shall accrue to the City and the successors and assigns of City. 21. CONDITION OF ANY MATERIAL SUPPLIED TO CITY As may be applicable, any materials and products which may be supplied by the Proposer in conjunction with this proposal shall be new, warranted for their merchantability, fit for a particular purpose, free from defects and consistent with industry standards. The products shall be delivered to the City in excellent condition. In the event that any of the products supplied to the City are found to be defective or do not conform to the specifications, the City reserves the right City of Tamarac Purchasleg and Contracts Division to return the product to the Bidder at no included in the successful Proposer's costs cost to the City. except where expressly noted in the Successful Proposer shall fumish all statement of work, or in instances when the guarantees and warranties to the City and the successful Proposer mutually Purchasing and Contracts Division for any determine an altemative method for materials delivered prior to final payment of such costs. acceptance and payment. The warranty period shall commence upon final acceptance of the product. 22. NON-DISCRIMINATION AND EQUAL OPPORTUNITY EMPLOYMENT During the performance of the Contract, the Contractor shall not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, national origin, marital status, political affiliation, familial status, sexual orientation, or disability if qualified. The Contractor will take affirmative action to ensure that employees are treated during employment, without regard to their race, color, sex, religion, age, national origin, marital status, political affiliation, familial status, sexual orientation, or disability if qualified. Such actions must include, but not be limited to, the following: employment, promotion; demotion or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor shall agree to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. The Contractor further agrees that he/she will ensure that Subcontractors, if any, will be made aware of and will comply with this nondiscrimination clause. 23. TAXES Successful Proposer shall pay all applicable sales, consumer use and other similar taxes required by law. '24. PERMITS, FEES AND NOTICES As applicable to the project, successful Proposer shall secure and pay for all permits and fees, licenses and charges necessary for the proper execution and completion of any work. The costs of all permits, fees, licenses and charges shall be 11 25 PERFORMANCE Failure on the part of the Proposer to comply with the conditions, terns, specifications and requirements of the bid shall be just cause for cancellation of the proposal award. The City may, by written notice to the Proposal, terminate the contract for failure to perform. The date of termination shall be stated in the notice. The City shall be the sole judge of nonperformance. 26. TERMINATION DEFAULT FOR CAUSE AND In addition to all other remedies available to the City, this Agreement shall be subject to cancellation by the City for cause, should the Successful Proposer neglect or fail to perform or observe any of the terms, provisions, conditions, or requirements herein contained, if such neglect or failure shall continue for a period of thirty (30) days after receipt by of written notice of such neglect or failure. 27. TERMINATION FOR CONVENIENCE of CITY This Agreement may be terminated by the City for convenience, upon seven (7) days of written notice by the City to the Successful Proposer for such termination in which event the Successful Proposer shall be paid its compensation for services performed to termination date, including services reasonably related to termination. In the event that the Successful Proposer abandons this Agreement or causes it to be terminated, the Successful Proposer shall indemnify the city against loss pertaining to this termination. 28. FUNDING OUT This agreement shall remain in full force and effect only as long as the expenditures provided for In the Agreement have been appropriated by the City Commission of the City of Tamarac in of Tamarac PurchasiiV and Contracts Division the annual budget for each fiscal year of 33. GOVERNING LAW: this Agreement, and is subject to The laws of the State of Florida shall termination based on lack of funding. govem this Agreement. Venue shall be 29. AUDIT RIGHTS Broward County, Florida. City reserves the right to audit the records of 34. STANDARD AGREEMENT DOCUMENT Successful Proposer, relating to this The City may attach as a part of this contact, at any time during the term of the solicitation, a Sample Agreement Contract, and for a period of three (3) years document. Proposers shall be after completion of contract. if required by responsible for complying with all of the City, Successful Proposer shall agree to terms and conditions of the Sample submit to an audit by an independent Agreement document if included herein, Certified Public Accountant selected by City. except where variant or conflicting Successful Proposer shall allow City to language may be included in any Special examine and review the records of Conditions contained herein. Proposers Successful Proposer at any and all times shall note any deviation or variance with during normal business hours during the the Sample Agreement document at the term of the Contract. time of bid submission. 35. INFORMATION REQUESTS AFTER DUE 30. ASSIGNMENT DATE 30.1 Successful Proposer shall not Following a recommendation for award, assign, transfer or subject the Proposers may download the evaluation Contract or its rights, title, results directly from the Internet at interests or obligations therein without http:!/vvww.tanlarac.ora. City's prior written approval. Pursuant to Florida Statute Chapter 119, Section 7(m), sealed bids or proposals 30.2 Violation of the terms of this received by an agency pursuant to paragraph shall constitute a invitations to bid or requests for proposals breach of the Contract by are exempt from the provisions of Successful Proposer and City subsection (1) and s. 24(a), Art. I of the may, at its discretion, cancel the State Constitution until such time as the Contract. All rights, title, interest agency provides notice of a decision or and obligations of Successful intended decision pursuant to F.S. Proposer shall thereupon cease §120 57(3)(a), or within 10 days after and terminate. bid/proposal opening, whichever is earlier. 31. EMPLOYEES Employees of the successful Contractor 36. BUDGETARY CONSTRAINTS shall at all times be under its sole direction In the event the City is required to reduce and not an employee or agent of the City. contract costs due to budgetary The Contractor shall supply competent constraints, all services specified in this and physically capable employees. The document may be subject to a permanent City may require the Contractor to remove or temporary reduction in budget. In such an employee it deems careless, an event, the total cost for the affected incompetent, insubordinate or otherwise service shall be reduced as required. The objectionable. Bidder shall be responsible Contractor shall also be provided with a to the City for the acts and omissions of all minimum 30-day notice prior to any such employees working under its directions. reduction in budget. 32. CITY TAX-EXEMPT STATUS 37. CONTINGENT FEES The City of Tamarac is exempt from all Federal, State, and Local taxes. An The Proposer warrants that it has not exemption certificate will be provided employed or retained any company or where applicable upon request. person, other than a bona fide employee working solely for the Proposer to solicit 12 Ci K of Tamarac Purchasing and Contracts Division or secure this Agreement and that it has higher than those charged the not paid or agreed to pay any person, Proposer's most favored customer company, corporation, individual or firm, for the same or substantially other than a bona fide employee working similar service. solely for the Proposer any fee, 38.2 The said rates and cost shall be commission, percentage, gift or any other adjusted to exclude any significant consideration contingent upon or resulting sums should the City determine from the award or making of this that the rates and casts were Agreement. 38. TRUTH -IN -NEGOTIATION CERTIFICATE 38.1 Execution of any Agreement by the Proposer resultant from this solicitation shall act as the execution of a truth -in -negotiation certificate certifying that the wage rates and costs used to determine the compensation provided for in this Agreement are accurate, complete and current as of the date of the Agreement and no 13 increased due to inaccurate, incomplete or non -current wage rates or due to inaccurate representations of fees paid to outside consultants. The City shall exercise its rights under this "Certificate" within one (1) year following payment. Remainder of Page intentionally Blank _2of Tamarac Purchasi and Contracts Division V. STATEMENT OF WORK MAJOR ARTERIAL CORRIDOR STUDY 1.0 Background The City of Tamarac, incorporated in 1963, covers approximately twelve (12) square miles and is located in Central Broward County. The municipal limits stretch east to west from just west of Powerline Road near 1-95, to the Sawgrass Expressway, and generally north to south from Southgate Boulevard to Commercial Boulevard. The City's population is approximately 60,427 per the 2010 U.S. Census. 2.0 Scope of Services The City of Tamarac is interested in conducting a Corridor study to identify specific improvements to the City's Gateways and arterial roadways that will create a unique sense of place. The primary focus of this study will be the City of Tamarac's major arterial roadways: North/South- University Drive from the northern City limits to the southern City limits, State Road 7 from the northern City limits to the southern City limits. East/West- Commercial Boulevard from the Sawgrass Expressway east to Prospect Road, and McNab Road from its western terminus east to NW 7& Avenue, as well as prominent gateways to the City. The study should focus on various potential infrastructure and/or aesthetic improvements or additions: 2.1 Provide an analysis of the gateways to the City and suggest distinctive features such as signage, landscape, and street surface modifications within public right-of- way and/or existing easements. 2.2 Review corridor landscaping strengths and weaknesses and outline improvement opportunities within the public right-of-way. List areas of notable landscaping and rank areas for suggested improvements. 2.3 Suggest improvements in streetscape, such as signage along the subject corridors, lighting, street furniture, landscaping, etc. in order to create a sense of place. 2.4 Identify priorities for placement of walls where these corridors abut residential properties based on density of residential property, proximity of residences to right- of-way and average daily traffic of roadway. The type of wall suggested, specific placement, and overall length should be clearly illustrated. 2.5 Make recommendations regarding the type of wall(s) appropriate to the proposed location(s), and provide relative construction costs for each location. Such renderings shall include a landscape plan consistent with the existing Code of the City of Tamarac. 2.6 Review the City's existing long range plan and project future changes/impacts on the future of these key corridors. 2.7 Review the City of Tamarac Code of Ordinances and make recommendations for 14 City of Tamarac Purchasi2g and Contracts Division amendments as appropriate. 3.0 Tasks / Services to be provided 3.1 Conduct analysis and reviews of existing conditions- Analyze and review existing conditions as defined in Section 2.0 "Scope of Services" herein. 3.2 Community outreach, Define Vision- Develop public involvement plan and gather stakeholder input from all relevant public and private stakeholders. Develop a vision that defines the physical, functional, aesthetic and cultural character of each corridor. 3.3 Technical Review, Public Review and Plan Refinement- The draft study will be circulated among City staff and other agency staff as appropriate for a technical review. The consultant shall revise the study as appropriate prior to presentation at public meetings. The consultant shall present the draft corridor vision and supporting documentation at public meetings and refine the study based on public input. 3.4 Implementation Strategy- Recommend an implementation strategy. The implementation strategy shall identify and recommend infrastructure improvements, prioritize the improvements, recommended phasing of improvements, and provide development strategies needed to realize the plan. 3.5 City staff will present the plans to appropriate Boards, Commissions, and the Mayor and City Commission. The consultant shall revise the plans according to final City Commission direction, and shall be available for meetings and at least one presentation to the City Commission. 4.0 Deliverables The consultant shall provide the following tangible deliverables as a result of this study. 4.1 Color conceptual renderings of proposed new entryway signage. 4.2 Color conceptual renderings of all proposed landscape improvements. 4.3 Color conceptual renderings of proposed streetscape improvements. 4.4 Color conceptual renderings of proposed wall design(s). Such renderings shall include proposed landscaping. 4.5 A comprehensive overall implementation plan which allows for phased development in order of priority and includes approximate costs for each segment. 5.0 Schedule Offeror shall provide the City with a project schedule complete with project milestones and tasks. Schedules shall include specific information regarding estimated hours and personnel to be devoted to each milestone/task. 15 Ciof Tamarac Purchasi and Contracts Division VI. PROPOSAL SELECTION The City Manager will appoint an Evaluation and Selection Committee to review Proposals. The City reserves the right to select the Proposer who represents the best value, and to accept or reject any proposal submitted in response to this solicitation. The City's Evaluation and Selection Committee will act in what they consider to be the best interest of the City and its residents. Price shall not be the sole determining factor for selection, as indicated in the following section: VII. EVALUATION OF PROPOSALS A. EVALUATION METHOD AND CRITERIA The City Manager will appoint an Evaluation and Selection Committee to review Proposals. The City reserves the right to select the Proposer who represents the best value, and to accept or reject any proposal submitted in response to this solicitation. The City's Evaluation and Selection Committee will act in what they consider to be the best interest of the City and its residents. Selection shall be based solely on the Proposer's qualifications and experience as enumerated in the Selection Criteria. Price shall not be a factor in the evaluation of proposals. Proposals that are deemed not to meet completeness or compliance requirements may, at the sole discretion of the City, not be considered further. The City of Tamarac reserves the right to request additional information or clarification from any or all respondents in order to assist with the evaluation of each respondent and their proposal. Price Negotiations with Highest Ranked Firm: Upon selection of the highest ranked proposal, the City shall negotiate a fee structure with the highest ranked firm. In the event that an appropriate fee structure cannot be negotiated with the highest ranked firm, the City shall reject the proposal, and move to the next highest ranked firm, and so on, until agreement can be reached on an appropriate fee structure. The City's evaluation criteria may include, but shall not be limited to, the following: Compliance with Request for Proposals [Mandatory]. This refers to the adherence to all conditions and requirements of the Request for Proposals. 1. 2. Quality of Response S Services to be Provided i.Clearly demonstrated understanding of the work to be performed. ii.Completeness and reasonableness of the offeror's plan/proposal for accomplishing the tasks. iii.Level of creativity demonstrated by the offeror's proposed methodologies for meeting the requirements of this proposal. iv. The exact type and nature of the offeror's proposed services and how they accomplish the objectives of the project as demonstrated by the offeror's work plan; as well as the ability to rapidly respond to the City's needs, as defined in the Evaluation Criteria set forth. Schedule. This refers to the offeror's proposed milestone/task schedule. The 16 City of Tamarac Purchasina and Contracts Division schedule shall be a critical element of this contract. The offeror shall provide a complete schedule of all proposed project milestones and tasks to be provided. Schedules shall include specific information regarding estimated hours and personnel to be devoted to each milestone/task. Evaluation of the criteria will be judged based on the reasonableness of the schedule. 3. Qualifications of the Contractor. Offeror's capability hall respects to perform fully the contract requirements, and the tenacity, perseverance, experience, integrity, and reliability which will assure good faith performance, as well as satisfactory reference verification. This criteria includes: i. The experience of the firm and its record on engagements of a similar nature, including the ability to serve in a similar capacity for other units of government or organizations. ii. Personnel to be assigned to the project, and their education, capabilities, qualifications and experience with similar projects. iii. Available resources to complete the project in a timely manner including the depth and expertise of available personnel, and the ability to assign personnel to this project. iv. Reference information gathered from other entities regarding the past experience of the firm; and v. Other areas addressed in the Statement of Work herein. B. ACCEPTABLITY OF PROPOSALS The Offer shall be evaluated solely in accordance with the criteria set forth herein. The proposals shall be categorized as follows: 1. Acceptable ; 2. Potentially Acceptable; that is reasonably susceptible of being made acceptable; or 3. Unacceptable. C. AWARD OF AGREEMENT Award shall be made by the City to the responsible offeror whose proposal is determined to be the most advantageous to the City, taking into consideration price and the evaluation criteria set forth herein below. The City of Tamarac reserves the right to accept the Proposal as a whole, or for any component thereof if it appears to be in the best interest of the City. D. WEIGHTED CRITERIA Points will be assigned to each proposal based on the following weighted criteria: CRITERIA POINTS 1. Compliance with Request for Proposal (Mandatory) N/A 2. Quality of Response & Services to be Provided 35 points 17 Cif of Tamarac Purchasi and Contracts on Divisi 4. Qualifications of the Proposer/Expertise 50 points 5. Schedule 15 points These weighted criteria are provided to assist Proposers in the allocation of their time and efforts during the proposal preparation process. The criteria also guide the Evaluation Committee during the short -listing and final ranking of proposers by establishing a general framework for those deliberations. Once the Proposals are evaluated, a "short-list' may be selected to make presentations to the Evaluation and Selection Committee, prior to a recommendation for award. E. DISCUSSIONS & PRESENTATIONS The short-listed Proposers may be requested to make presentations to the Committee. The City may require additional information after evaluation of the submittals, and Proposers agree to furnish such information upon the City's request. All Proposers are advised that in the event of receipt of an adequate number of proposals, which in the opinion of the Evaluation Committee require no clarification and/or supplementary information, such proposals may be evaluated without discussion or need for presentations. Hence, proposals should be initially submitted on the most complete and favorable terms which Proposers are capable of offering to the City. The Evaluation Committee may conduct discussions with any Proposer who submits an acceptable or potentially acceptable proposal. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals. The Evaluation Committee reserves the right to request the Proposer to provide additional information during this process. F. RIGHT TO REJECT PROPOSALS To the extent permitted by applicable state and federal laws and regulations, City reserves the right to reject any and all Proposals, to waive any and all informalities not involving price, time or changes in the work, and to disregard all nonconforming, non -responsive, or conditional Proposals. Proposals will be considered irregular and may be rejected if they show serious omissions, alterations in form, additions not called for, conditions, unauthorized alterations, or irregularities of any kind. City reserves the right to reject any Proposal if City believes that it would not be in its best interest to make an award to a particular Proposer, either because the Proposal is not responsive, the Proposer is unqualified, of doubtful financial ability, or fails to meet any other pertinent criteria established by City within the scope of this solicitation. VIII. PROPOSAL COPIES Return One (1) Original and five (5) copies in an envelope marked with your firm's name and "RFP 12- 04R, MAJOR ARTERIAL CORRIDOR STUDY" to the City of Tamarac, Purchasing & Contracts Division, 7525 NW 8e Avenue, Tamarac, Florida 33321, attention: Keith K. Glatz, CPPO, FCPM, Purchasing & Contracts Manager. Any addenda become part of this Request of Proposal and the resulting agreement. The Proposal Form included herein should be signed by an authorized company representative, dated and returned with the 18 Ciy of Tamarac Purchasing and Contracts Division Proposal. No negotiations, decisions or actions shall be initiated or executed by the Proposer as a result of any discussions with any City employee. Only those communications that are issued in writing from the Purchasing & Contracts Division may be considered as a duly authorized expression. Also, only communications from Proposers that are signed in and in writing will be recognized by the City as duly authorized expressions on behalf of the Proposer. CONTACT WITH PERSONNEL OF THE CITY OF TAMARAC OTHER -THAN THE PURCHASING AND CONTRACTS MANAGER OR DESIGNATED REPRESENTATIVE REGARDING THIS REQUEST FOR PROPOSALS MAY BE GROUNDS FOR ELIMINATION FROM THE SELECTION PROCESS. Remainder of Page Intentionally Blank 19 Ci of Tamarac Purchasing and Contracts Division SUBMITTED BY: Company Name: Address: City: Telephone: Email: PROPOSAL FORM RFP 12-04R MAJOR ARTERIAL CORRIDOR STUDY FAX: State: Zip: The City of Tamarac desires to have the ability to use a city credit card for payment. Will your firm accept a Visa credit card as payment from a Yes 0 the City of Tamarac? No NOTE: To be considered eligible for award, one (1) original copy of this proposal form must be submitted with the Proposal. NO BID INDICATION (IF "NO BID" IS OFFERED): Please indicate reason(s) why a Proposal is not being submitted at this time. 20 t of Tamarac Purchasing► and Contracts Division COMPANY NAME: (Please Print): Phone: Fax: BEFORE SUBMITTING YOUR PROPOSAL, MAKE SURE YOU... ❑ 1. Carefullyread the General Terms & Conditions Special Conditions n th p and a General Requirements. U 2. Provide a complete Work Plan detailingOfferor's approach, services to be provided and PP � understanding of the project. ❑ 3. Offeror's qualifications and experience, includingsimilar projects completed, qualifications P J P �q of personnel assigned to the project as well as the capabilities of firm, including resumes of key personnel. F-1 4. Schedule of milestones and tasks includingestimated number of hours and personnel assigned to the milestone/task. F-1 5. Fill out and sign the Non -Collusive Affidavit and have it notarized. properly ❑ 6. Sign the Certification page. Failure to do so will result in our Bid bean deemed non- responsive. ❑ 7. Fill out the Proposer's Qualification Statement and Reference Form. F-1 8. Sign the vendor Drug Free Workplace Form. ❑ 9. Fill out the List of Sub -Contractors or Subcontractors, if applicable. F110. Fill out and sign the Certified Resolution. El 11. Include all necessary Financial Statements requested. F112. Include proof of insurance. [J 13. Provide any additional documentation requested within the Proposal Document. q P 014. Submit ONE (1) Original AND the number of copies requested in the Proposal p q p Instructions. Clearly mark the sealed container with the PROPOSAL NUMBER AND PROPOSAL NAME on the outside of the package. Make sure your Proposal is submitted PRIOR to the deadline. Late Proposals will not be accepted. Failure to provide the requested attachments may result in your proposal being deemed non -responsive. THIS SHOULD BE THE FIRST PAGE OF YOUR PROPOSAL. REFERENCES Please list government agencies and/or private firms with whom you have done business 21 Ci�of TamaracPurchasi and Contracts Division during the last five years for similar projects: Your Company Name Address City State Zip Phone/Fax E-mail Agency/Firm Name: Address City State Zip Phone/Fax Contact Name Agency/Firm Name: Address City State Zip Phone/Fax Contact Name Agency/Firm Name: Address City State Zip Phone/Fax Contact Name Agency/Firm Name: Address City State Zip Phone/Fax Contact Name Agency/Firm Name: Address City State Zip Phone/Fax Contact Name 22 City of Tamarac Purchasing and Contracts Division CERTIFICATION THIS DOCUMENT MUST BE SUBMITTED WITH THE PROPOSAL We (1), the undersigned, hereby agree to furnish the item(syservice(s) described in the Invitation to Bid. We (1) certify that we(I) have read the entire document, including the Scope of Work, Additional Requirements, Supplemental Attachments, Instructions to Proposers, Terms and Conditions, and any addenda issued. We agree to comply with all of the requirements of the entire Request for Proposals. Indicate which type of organization below: INDIVIDUAL ❑ If "Other", Explain: Authorized Signature Typed/Printed Name Telephone Fax PARTNERSHIP ❑ Email address for above signer (if any) 23 CORPORATION El OTHER [-I Company Name Address City, State, ZIP Federal Tax ID Number City of Tamarac Purchasing and Contracts Division PROPOSER'S QUALIFICATION STATEMENT The Proposer, under oath certifies to the truth and correctness of all statements and of all answers to questions made hereinafter: 1. If Proposer is a corporation, answer the following: a) Date of Incorporation: State of Incorporation: 2. If Proposer is operating under a fictitious name, submit evidence of compliance with the Florida Fictitious Name Statute. 3. How many years has your organization been in business under its present business name? a) Under what other former names has your organization operated? 4. List the pertinent experience of the key individuals of your organization (continue on insert sheet, if necessary). 5. State the name of the individual who will serve as the primary contact for the City: 6. State the names and addresses of all businesses and/or individuals who own an interest of more than five percent (5%) of the Proposer's business and indicate the percentage owned of each such business and/or individual: 7. Has your company ever declared bankruptcy? Yes ❑ No M If yes, explain: 8. Have you ever received a contract or a purchase order from the City of Tamarac or other governmental entity? Yes ❑ No ❑ If yes, explain: (date, service/project, bid title etc.) 24 'City of Tamarac Purchasing and Contracts Division 9. Have you ever received a complaint on a contract or bid awarded to you by any governmental entity? Yes ❑ No ❑ If yes, explain: 10. Have you ever been debarred or suspended from doing business with any governmental entity? Yes ❑ No ❑ If yes, explain: 11. Bank References: Bank Address Telephone Remainder of Page Intentionally Blank 25 Giyof Tamarac �. Purchasirx� and Contracts Division CERTIFIED RESOLUTION I, (Name), the duly elected Secretary of (Corporate Title), a corporation organized and existing under the laws of the State of , do hereby certify that the following Resolution was unanimously adopted and passed by a quorum of the Board of Directors of the said corporation at a meeting held in accordance with law and the by-laws of the said corporation. "IT IS HEREBY RESOLVED THAT (Name)", the duly elected (Title of Officer) of (Corporate Title) be and is hereby authorized to execute and submit a Bid and/or Bid Bond, if such bond is required, to the City of Tamarac and such other instruments in writing as may be necessary on behalf of the said corporation; and that the Bid, Bid Bond, and other such instruments signed by him/her shall be binding upon the said corporation as its own acts and deeds. The secretary shall certify the names and signatures of those authorized to act by the foregoing resolution. The City of Tamarac shall be fully protected in relying upon such certification of the secretary and shall be indemnified and saved harmless from any and all claims, demands, expenses, loss or damage resulting from or growing out of honoring, the signature of any person so certified or for refusing to honor any signature not so certified. further certify that the above resolution is in force and effect and has not been revised, revoked or rescinded. I further certify that the following are the name, titles and official signatures of those persons authorized to act by the foregoing resolution. NAME TITLE SIGNATURE Given under my hand and the Seal of the said corporation this day of , 20_; (SEAL) NOTE: By: Secretary Corporate Title The above is a suggested form of the type of Corporate Resolution. desired. Such form need not be followed explicitly, but the Certified Resolution submitted must clearly show to the satisfaction of the City of Tamarac that the person signing the Bid and Bid Bond for the corporation has been properly empowered by the corporation to do so in its behalf. 26 City of 1 amarac Purchaser and Contracts Dtvis/W NON -COLLUSIVE AFFIDAVIT State of )ss. County of says that: being first duly sworn, deposes and 1. He/she is the (Owner, Partner, officer, Representative or Agent) of , the Proposer that has submitted the attached Proposal; 2. He/she is fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; 3. Such Proposal is genuine and is not a collusive or sham Proposal; 4. Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from bidding in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Proposer, firm, or person to fix the price or prices in the attached Proposal or of any other Proposer, or to fix any overhead, profit, or cost elements of the Proposal price or the Proposal price of any other Proposer, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work; 5. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any other of its agents, representatives, owners, employees or parties in interest, including this affiant. Signed, sealed and delivered in the presence of: Witness Witness 27 By Printed Name Title City of Tamarac Purchasi2g and Contracts Division ACKNOWLEDGMENT NON -COLLUSIVE AFFIDAVIT State of Florida County of On this the day of , 20 , before me, the undersigned Notary Public of the State of Florida, personally appeared and (Name(s) of individual(s) who appeared before notary) whose name(s) is/are Subscribed to within the instrument, and he/she/they acknowledge that he/she/they executed it. WITNESS my hand and official seal. NOTARY PUBLIC SEAL OF OFFICE: NOTARY PUBLIC, STATE OF FLORIDA (Name of Notary Public: Print, Stamp, or Type as Commissioned) 0 Personally known to me, or 0 Produced identification: (Type of Identification Produced) 0 DID take an oath, or 0 DID NOT take an oath 28 �it of Tamarac _ Purchasing and Contracts Division VENDOR DRUG -FREE WORKPLACE Preference may be given to vendors submitting a certification with their bid/proposal certifying they have a drug -free workplace in accordance with Section 287.087, Florida Statutes. This requirement affects all public entities of the State and becomes effective January 1, 1991. The special condition is as follows: IDENTICAL TIE PROPOSALS - Preference may be given to businesses with drug -free workplace programs. Whenever two or more proposals that are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. Established procedures for processing be proposals will be followed if none of the tied vendors have a drug -free workplace program. In order to have a drug free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contenders to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later that five (5) days after each conviction. 5. Impose a section on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this form complies fully with the above requirements. Authorized Signature 29 Company Name City of Tamarac Purchasing and Contracts Division SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a), FLORIDA STATUTES. ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted with Bid, Proposal or Contract No. to the City of Tamarac for 2. This sworn statement is submitted by (Name of entity submitting sworn statement) Federal Employer Identification Number (FEIN) (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: 3. My name is (Print name of individual signing) My relationship to the entity named above is 4. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services, any lease for real property, or any contract for the construction or repair of a public building or public work, involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 5. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statute, means a finding of guilt ar a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 111989, as a result of a jury verdict, non -jury trial, or entity of a plea of guilt or nolo contendere. 6. 1 understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: a. A predecessor or successor of a person convicted of a public entity crime: or b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The owner by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 30 Ci of Tamarac Purchasi2q and Contracts Division 7. 1 understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts led by a public entity or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members and agents who are active in management of an entity. 8. Based on information and belief, the statement, which I have marked below, is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies.) Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity were charged with and convicted of a public entity crime after July 1, 1989. ❑ The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity was charged with and convicted of a public entity crime after July 1, 1989. ❑ The entity submitting this sworn statement, or one of its officers, director, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or the affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH (ONE) ABOVE, IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. (Signature) (Date) 31 City of Tamarac Purchasing and Contracts Division FORM AGREEMENT BETWEEN THE CITY OF TAMARAC j k This Agreement is made and entered into this day of , 20 , by and between the City of Tamarac, a municipal corporation with principal offices located at 7525 N.W. 88th Ave., Tamarac, Fl. 33321 (the "City") and , a corporation with principal offices located at (the "Consultant) to provide for Now therefore, in consideration of the mutual covenants hereinafter set forth, the City and Consultant agree as follows: 1) The Contract Documents The contract documents shall consist of this Agreement, Document No including all conditions therein, (including any General Terms and Conditions, Supplementary Conditions, Statement of Work or any other provisions contained within the document), any and all addenda, Proposal executed and submitted by the Consultant, specifications, bond(s), (if applicable), and insurance certificate(s), the City Resolution awarding the project, and all modifications issued after execution of this Agreement. These documents form the Agreement, and all are as fully a part of the Agreement as if attached to this Agreement or repeated therein. In the event of a conflict between this document and any other contract documents, this Agreement shall prevail. 2) The Work 2.1. The Consultant shall perform all work for the City required by the contract documents as set forth below: 2.1.1 Consultant shall furnish all labor, materials, and equipment necessary to 2.1.2 Consultant shall 2.1.3 Consultant shall supervise the work force to ensure that all workers conduct themselves and perform their work in a safe and professional manner. Consultant shall comply with all OSHA safety rules and regulations in the operation of equipment and in the performance of the work. Consultant shall at all times have a competent field supervisor on the job site to enforce these policies and procedures at the Consultant's expense. 2.1.4 Consultant shall provide the City with seventy-two (72) hours written notice prior to the beginning of work under this Agreement and prior to any schedule change with the exception of changes caused by inclement weather. 2.1.5 Consultant shall comply with any and all Federal, State, and local laws and regulations now in effect, or hereinafter enacted during the term of this Agreement, which are applicable to the Consultant, its employees, agents or sub -consultants, if any, with respect to the work and services described 32 Cif f Tamarac _w Purchasi and Contracts Division herein. 2.1.6 STANDARD OF CARE: Consultant shall exercise the same degree of care, -skill, and diligence in the performance of the Services as is ordinarily provided by a professional under similar circumstances and Consultant shall, at no additional cost to the City, re -perform services which fail to satisfy the foregoing standard of care. 3) Insurance 3.1. Consultant shall obtain at Consultant's expense all necessary insurance in such form and amount as specified in the original bid or proposal document or as required by the City's Risk and Safety Manager before beginning work under this Agreement including, but not limited to, Workers' Compensation, Commercial General Liability, and all other insurance as required by the City, including Professional Liability when appropriate. Consultant shall maintain such insurance in full force and effect during the life of this Agreement. Consultant shall provide to the City's Risk and Safety Manager certificates of all insurances required under this section prior to beginning any work under this Agreement. The Consultant will ensure that all subcontractors comply with the above guidelines and will retain all necessary insurance in force throughout the term of this agreement. 3.2. Consultant shall indemnify and hold the City harmless for any damages resulting from failure of the Consultant to take out and maintain such insurance. Consultant's Liability Insurance policies shall be endorsed to add the City as an additional insured. Consultant shall be responsible for payment of all deductibles and self- insurance retentions on Consultant's Liability Insurance policies. 4) Schedule The work to be performed under this Agreement shall be commenced after City execution of this Agreement. The work shall be completed no later than , 20 5) Contract Sum The Contract Sum for the above work is Dollars and cents 6) Payments The City shall Consultant based on completed milestones to be submitted as individual payment requests. Properly submitted payment requests shall provide detailed information regarding work completed, hours expended, as well as personnel billing and overhead costs. All payments shall be governed by the Local Government Prompt Payment Act, F.S., Part VII, Chapter 218. 7) Indemnification 7.1. GENERAL INDEMNIFICATION: Consultant shall, in addition to any other obligation to indemnify the City and to the fullest extent permitted by law, protect, defend, indemnify and hold harmless the City, their agents, elected officials and employees from and against all claims, actions, liabilities, losses (including economic losses), costs arising out of any actual or alleged: a). Bodily injury, sickness, disease or death, or injury to or destruction of tangible property including the loss of use resulting therefrom, or any other damage or loss arising out of or resulting, or 33 Dof 7`amarac _ Purchasi and Contracts Division claimed to have resulted in whole or in part from any actual or alleged act or omission of the Consultant, any sub -Consultant, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable in the performance of the Work; or b). violation of law, statute, ordinance, governmental administration order, rule, regulation, or infringement of patent rights by Consultant in the performance of the Work; or c). liens, claims or actions made by the Consultant or any sub -consultant under workers compensation acts; disability benefit acts, other employee benefit acts or any statutory bar. Any cost of expenses, including attorney's fees, incurred by the City to enforce this agreement shall be borne by the Consultant. 7.2. Upon completion of all Services, obligations and duties provided for in this Agreement, or in the event of termination of this Agreement for any reason, the terms and conditions of this Article shall survive indefinitely. 7.3. The Consultant shall pay all claims, losses, liens, settlements or judgments of any nature whatsoever in connection with the foregoing indemnifications including, but not limited to, reasonable attorney's fees (including appellate attorneys fees) and costs. 7.4. City reserves the right to select its own legal counsel to conduct any defense in any such proceeding and all costs and fees associated therewith shall be the responsibility of Consultant under the indemnification agreement. Nothing contained herein is intended nor shall it be construed to waive City's rights and immunities under the common law or Florida Statute 768.28 as amended from time to time. 8) Non -Discrimination & Equal Opportunity Employment During the performance of the Contract, the Consultant shall not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, national origin, marital status, political affiliation, familial status, sexual orientation, or disability if qualified The Consultant will take affirmative action to ensure that employees are treated during employment, without regard to their race, color, sex, religion, age, national origin, marital status, political affiliation, familial status, sexual orientation, or disability if qualified. Such actions must include, but not be limited to, the following: employment, promotion; demotion or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant shall agree to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. The Consultant further agrees that he/she will ensure that Sub -consultants, if any, will be made aware of and will comply with this nondiscrimination clause. 9) Independent Contractor This Agreement does not create an employee/employer relationship between the Parties. It is the intent of the Parties that the Consultant is an independent contractor under this Agreement and not the City's employee for any purposes, including but not limited to, the application of the Fair Labor Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, the State Worker's Compensation Act, and the State Unemployment Insurance law. The Consultant shall retain sole and absolute discretion in the judgment of the manner and means of carrying out Consultant's activities and responsibilities hereunder provided, further that administrative procedures applicable to services rendered under this Agreement shall be those of Consultant, which policies of Consultant shall not conflict with City, State, or United States policies, 34 Char of Tamarac Purchasing and Contracts Division rules or regulations relating to the use of Consultant's funds provided for herein. The Consultant agrees that it is a separate and independent enterprise from the City, that it had full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. This Agreement shall not be construed as creating any joint employment relationship between the Consultant and the City and the City will not be liable for any obligation incurred by Consultant, including but not limited to unpaid minimum wages and/or overtime premiums. 10) Assignment and Subcontracting Consultant shall not transfer or assign the performance required by this Agreement without the prior consent of the City. This Agreement, or any portion thereof, shall not be subcontracted without the prior written consent of the city. 11) Notice Whenever either party desires or is required under this Agreement to give notice to any other party, it must be given by written notice either delivered in person, sent by U.S. Certified Mail, U.S. Express Mail, air or ground courier services, or by messenger service, as follows: CITY City Manager City of Tamarac 7525 N.W. 88th Avenue Tamarac, FL 33321 With a copy to Ci Attorney at the following address: Goren, Cherof, Doody & Ezrol, P.A. 3099 East Commercial Blvd., Suite 200 Fort Lauderdale, FL 33308 CONSULTANT 11.1 Notices shall be effective when received at the address specified above. Changes in the respective addresses to which such notice may be directed may be made from time to time by any party by written notice to the other party. Facsimile is acceptable notice effective when received, however, facsimiles received (i.e.; printed) after 5:00 p.m. or on weekends or holidays, will be deemed received on the next business day. The original of the notice must additionally be mailed as required herein. 11.2 Nothing contained in this Section shall be construed to restrict the transmission of routine communications between representatives of Consultant and City. 11.3 Consultant shall be reasonably available to the City through telephone access and shall notify the City promptly of any absence or anticipated delay in the performance of services under this Agreement. 35 pity of Tamarac Purchasing and Contracts Division 12) Termination 12.1 Termination for Convenience: This Agreement may be terminated by the City for convenience, upon seven (7) days of written notice by the City to the Consultant for such termination in which event the Consultant shall be paid its compensation for services performed to termination date, including services reasonably related to termination. In the event that the Consultant abandons this Agreement or causes it to be terminated, Consultant shall indemnify the city against loss pertaining to this termination. 12.2 Default by Consultant: In addition to all other remedies available to the City, this Agreement shall be subject to cancellation by the City for cause, should the Consultant neglect or fail to perform or observe any of the terms, provisions, conditions, or requirements herein contained, if such neglect or failure shall continue for a period of thirty (30) days after receipt by Consultant of written notice of such neglect or failure. 13) Uncontrollable Forces 13.1 Neither the City nor Consultant shall be considered to be in default of this Agreement if delays in or failure of performance shall be due to Uncontrollable Forces, the effect of which, by the exercise of reasonable diligence, the non -performing party could not avoid. The term "Uncontrollable Forces" shall mean any event which results in the prevention or delay of performance by a party of its obligations under this Agreement and which is beyond the reasonable control of the nonperforming party. It includes, but is not limited to fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage, and governmental actions. 13.2 Neither party shall, however, be excused from performance if nonperformance is due to forces, which are preventable, removable, or remediable, and which the nonperforming party could have, with the exercise of reasonable diligence, prevented, removed, or remedied with reasonable dispatch. The nonperforming party shall, within a reasonable time of being prevented or delayed from performance by an uncontrollable force, give written notice to the other party describing the circumstances and uncontrollable forces preventing continued performance of the obligations of this Agreement. 14) Agreement Subject to Funding This agreement shall remain in full force and effect only as long as the expenditures provided for in the Agreement have been appropriated by the City Commission of the City of Tamarac in the annual budget for each fiscal year of this Agreement, and is subject to termination based on lack of funding. 15) Venue This Agreement shall be governed by the laws of the State of Florida as now and hereafter in force. The venue for actions arising out of this agreement is fixed in Broward County, Florida. 36 Cit of 1 amarac Purchasing and Contracts Division 16) Signatory Authority The Consultant shall provide the City with copies of requisite documentation evidencing that the signatory for Consultant has the authority to enter into this Agreement. 17) Severability; Waiver of Provisions Any provision in this Agreement that is prohibited or unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or unenforceability without invalidating the remaining provisions hereof or affecting the validity or enforceability of such provisions in any other jurisdiction. The non -enforcement of any provision by either party shall not constitute a waiver of that provision nor shall it affect the enforceability of that provision or of the remainder of this Agreement. 18) Merger; Amendment This Agreement constitutes the entire Agreement between the Consultant and the City, and negotiations and oral understandings between the parties are merged herein. This Agreement can be supplemented and/or amended only by a written document executed by both the Consultant and the City. 18) No Construction Against Drafting Party Each party to this Agreement expressly recognizes that this Agreement results from the negotiation process in which each party was represented by counsel and contributed to the drafting of this Agreement. Given this fact, no legal or other presumptions against the party drafting this Agreement concerning its construction, interpretation or otherwise accrue to the benefit of any party to the Agreement, and each party expressly waives the right to assert such a presumption in any proceedings or disputes connected with, arising out of, or involving this Agreement. 19) Budgetary Constraints In the event the City is required to reduce contract costs due to budgetary constraints, all services specified in this document may be subject to a permanent or temporary reduction in budget. In such an event, the total cost for the affected service shall be reduced as required. The Contractor shall also be provided with a minimum 30-day notice prior to any such reduction in budget. 20) Nondisclosure of Proprietary Information Consultant shall consider all information provided by City and all reports, studies, calculations, and other documentation resulting from the Consultant's performance of the Services to be proprietary unless such information is available from public sources. Consultant shall not publish or disclose proprietary information for any purpose other than the performance of the services without the prior written authorization of City or in response to legal process. 21) Contingent Fees The Consultant warrants that it has not employed or retained any company or person, other 37 gitX of Tamarac Purchash29 and Contracts Division than a bona fide employee working solely for the Consultant to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, gift or any other consideration contingent upon or resulting from the award or making of this Agreement. 22) Truth -in -Negotiation Certificate 22.1 Execution of this Agreement by the Consultant shall act as the execution of a truth - in -negotiation certificate certifying that the wage rates and costs used to determine the compensation provided for in this Agreement are accurate, complete and current as of the date of the Agreement and no higher than those charged the Consultant's most favored customer for the same or substantially similar service. 22.2 The said rates and cost shall be adjusted to exclude any significant sums should the City determine that the rates and costs were increased due to inaccurate, incomplete or non -current wage rates or due to inaccurate representations of fees paid to outside consultants. The City shall exercise its rights under this "Certificate" within one (1) year following payment. 23) Ownership of Documents Consultant shall be required to work in harmony with other consultants relative to providing information requested in a timely manner and in the specified form. Any and all work products, documents, records, disks, original drawings, specifications or other information developed as a result of this Agreement shall become the property of the City upon completion for its use and distribution as may be deemed appropriate by the City. Except as specifically authorized by the City in writing, information and other data developed or acquired by or furnished to Consultant in the performance of this Agreement shall be used only in connection with the services provided the City. REMAINDER OF PAGE INTENTIONALLY BLANK 38 City of Tamarac Purchasi and Contracts Division IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective dates under each signature. CITY OF TAMARAC, signing by and through its Mayor and City Manager, and CONSULTANT, signing by and through its , duly authorized to execute same. ATTEST: Peter M.J. Richardson, CRM, CIVIC City Clerk Date ATTEST: CITY OF TAMARAC Pamela Bushnell, Mayor Date Michael C. Cernech, City Manager Date: Approved as to form and legal sufficiency: City Attorney Company Name (Corporate Secretary) Signature of President/Owner Type/Print Name of Corporate Secy. (CORPORATE SEAL) Type/Print Name of President/Owner Date 39 Cif of Tamarac Prrchasf and Contracts Division CORPORATE ACKNOWLEDGEMENT STATE OF :SS COUNTY OF I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, personally appeared of , a Corporation, to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged before me that he/she executed the same. WITNESS my hand and official seal this _ day of 20 Signature of Notary Public State of Florida at Large Print, Type or Stamp Name of Notary Public ❑ Personally known to me or ❑ Produced Identification Type of I.D. Produced ❑ DID take an oath, or ❑ DID NOT take an oath. 4A L 0 i 0 V IS a a 0 oe O 4-a I r-i L (ONI* � d- LLJ M o � Y M r-I N I'**% d- W as J I L c� G Ln L M c C) r-I kD r.,1>- uu VM4 t 00 m un i N 04 Ln w U u M V? W Y 0 o L a a cv L L —� Q �E t� E o vflooft •� Q aCIS w ' Le a 06 wl 00 O a) a. 4 •Q N = .o In C 0 a a. �• M o a fl. � L at DC z o �O O �O c coo ca cr c�8 Cf N W CL a� V J Q W�1 x m X m x m Q ��.,. OMNI"N . ;o I 0 E E V �o �O D m a O Sir 2 A cif of T aamarac Puchas and Cor. it -acts Division AGREEMENT BETWEEN THE CITY OF TAMARAC AND KEITH AND SCHNARS, P.A. This Agreement. is made and entered into this 20 9 day Y of by and between the City of Tamarac, a municipal corporation with princip4 offices located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "City") and Keith and Schnars, P.A.., a Florida corporation with principal offices located at 6500 North Andrews Ave., Fort Lauderdale, Florida 33309 (the "Consultant") to provide for a complete Major Arterial Corridor Study, and related ancillary services for the City of Tamarac. Now therefore, in consideration of the mutual covenants hereinafter set forth, the City and Consultant agree as follows: 1) The Contract Documents The contract documents shall consist of this Agreement, Request for Proposal #12-04R, "Major Arterial Corridor Study" issued by the City of Tamarac on October 11, 2011, including all conditions therein, (including any General Terms and Conditions, Supplementary Conditions, Statement of Work or any other provisions contained within the document), any and all addenda, Proposal executed and submitted by the Consultant dated November 10, 2011, specifications, bond(s), (if applicable), and insurance certificate(s), the revised Proposal submitted by the Consultant dated December 21, 2011, which is now included herein as Exhibit "1 " to the Agreement, City Resolution awarding the project, and all modifications issued after execution of this Agreement. These documents form the Agreement, and all are as fully a part of the Agreement as if attached to this Agreement or repeated therein. In the event of a conflict between this document and any other contract documents, this Agreement including Exhibit "1" attached hereto, shall prevail followed by the Request for Proposal #12-05R, "MajorArterial Corridor Study" issued by the City of Tamarac on October 11, 2011 and then by the Consultant's proposal response dated November 10, 2011. z) The Work 2.1 The Consultant shall furnish all labor, materials and equipment necessary, and perform all work for the City required by the contract documents as set forth below to complete a Major Arterial Corridor Study for the City of Tamarac in accordance with the provisions included herein as Exhibit "1 ". 2.2 Consultant shall supervise the work force to ensure that all workers conduct themselves and perform their work in a safe and professional manner. 2.3 Consultant shall provide the City with seventy-two (72) hours written notice prior to the beginning of work under this Agreement. 2.4 Consultant shall comply with any and ail Federal, State, and local laws and regulations now in effect, or hereinafter enacted during the term of this Agreement, which are applicable to the Consultant, its employees, agents or sub -consultants, if any, with respect to the work and services described herein. 1 A . nor -1, aMa'a IC Purchasjr and Contracts Division 2.5 STANDARD OF CARE: Consultant shall exercise the same degree of care, skill, and diligence in the performance of the Services as is ordinarily provided by a professional under similar circumstances and Consultant shall, at no additional cost to the City, re -perform services which fail to satisfy the foregoing standard of care. 3) Insurance 3.1. Consultant shall obtain at Consultant's expense all necessary insurance in such form and amount as specified in the original bid or proposal document or as required by the City's Risk and Safety Manager before beginning work under this Agreement including, but not limited to, Workers' Compensation, Commercial General Liability, and all other insurance as required by the City, including Professional Liability when appropriate. Consultant shall maintain such insurance in full force and effect during the life of this Agreement. Consultant shall provide to the City's Risk and Safety Manager certificates of all insurances required under this section prior to beginning any work under this Agreement. The Consultant will ensure that all subcontractors comply with the above guidelines and will retain all necessary insurance in force throughout the term of this agreement. 3.2. Consultant shall indemnify and hold the City harmless for any damages resulting from failure of the Consultant to take out and maintain such insurance. Consultant's Liability Insurance policies shall be endorsed to add the City as an additional insured. Consultant shall be responsible for payment of all deductibles and self- insurance retentions on Consultant's Liability Insurance policies. 4) Schedule The work to be performed under this Agreement shall be commenced after City execution of this Agreement, and shall be completed within 275 days from that date, or from such date as indicated by a Notice to Proceed as may be issued by the City. 5) Contract Sum The Contract Sum for the above work is Ninety Thousand Dollars and no cents ($90,000) per the Task Fee Schedule provided in Exhibit "I" herein. 6) Payments The City shall pay Consultant based on completed milestones to be submitted as individual payment requests. Properly submitted payment requests shall provide detailed information regarding work completed, hours expended, as well as personnel billing and overhead costs. All payments shall be governed by the Local Government Prompt Payment Act, F.S., Part VI I, Chapter 218. 7) Indemnification 7.1. GENERAL INDEMNIFICATION: Consultant shall, in addition to any other obligation to indemnify the City and to the fullest extent permitted by law, protect, defend, indemnify and hold harmless the City, their agents, elected officials and employees from and against all claims, actions, liabilities, losses (including economic losses), costs arising out of any actual or alleged: a). Bodily injury, sickness, disease or death, or injury to or destruction of tangible property including the loss of use resulting therefrom, or any other damage or loss arising out of or resulting, or claimed to have resulted in whole or in part from any actual or alleged act or 2 CiZ or Tamarac PurchasirE and Contracts Division n omission of the Consultant, any sub -Consultant, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable in the performance of the Work; or b). violation of law, statute, ordinance, governmental administration order, rule, regulation, or infringement of patent rights by Consultant in the performance of the Work; or c). liens, claims or actions made by the Consultant or any sub -consultant under workers compensation acts; disability benefit acts, other employee benefit acts or any statutory bar. Any cost of expenses, including attorney's fees, incurred by the City to enforce this agreement shall be borne by the Consultant. 7.2. Upon completion of all Services, obligations and duties provided for in this Agreement, or in the event of termination of this Agreement for any reason, the terms and conditions of this Article shall survive indefinitely. 7.3. The Consultant shall pay all claims, losses, liens, settlements or judgments of any nature whatsoever in connection with the foregoing indemnifications including, but not limited to, reasonable attorney's fees (including appellate attorney's fees) and costs. 7.4. City reserves the right to select its own legal counsel to conduct any defense in any such proceeding and all costs and fees associated therewith shall be the responsibility of Consultant under the indemnification agreement. Nothing contained herein is intended nor shall it be construed to waive City's rights and immunities under the common law or Florida Statute 768.28 as amended from time to time. 8) Non -Discrimination & Equal Opportunity Employment During the performance of the Contract, the Consultant shall not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, national origin, marital status, political affiliation, familial status, sexual orientation, or disability if qualified. The Consultant will take affirmative action to ensure that employees are treated during employment, without regard to their race, color, sex, religion, age, national origin, marital status, political affiliation, familial status, sexual orientation, or disability if qualified. Such actions must include, but not be limited to, the following: employment, promotion; demotion or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant shall agree to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. The Consultant further agrees that he/she will ensure that Sub -consultants, if any, will be made aware of and will comply with this nondiscrimination clause. 9) Independent Contractor This Agreement does not create an employee/employer relationship between the Parties. It is the intent of the Parties that the Consultant is an independent contractor under this Agreement and not the City's employee for any purposes, including but not limited to, the application of the Fair Labor Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, the State Worker's Compensation Act, and the State Unemployment Insurance law. The Consultant shall retain sole and absolute discretion in the judgment of the manner and means of carrying out Consultant's activities and responsibilities hereunder provided, further that administrative procedures applicable to services rendered under this Agreement shall be those of Consultant, which policies of Consultant shall not conflict with City, State, or United States policies, rules or regulations relating to the use of Consultant's funds provided for herein. The Consultant 3 r ►3i ` "'-1, rrjarac Purche-'mrf is and Contracts Division agrees that it is a separate and independent enterprise from the City, that it had full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. This Agreement shall not be construed as creating any joint employment relationship between the Consultant and the City and the City will not be liable for any obligation incurred by Consultant, including but not limited to unpaid minimum wages and/or overtime premiums. 10) Assignment and Subcontracting Consultant shall not transfer or assign the performance required by this Agreement without the prior consent of the City. This Agreement, or any portion thereof, shall not be subcontracted without the prior written consent of the city. 11) Notice Whenever either party desires or is required under this Agreement to give notice to any other party, it must be given by written notice either delivered in person, sent by U.S. Certified Mail, U.S. Express Mail, air or ground courier services, or by messenger service, as follows: CITY City Manager City of Tamarac 7525 N.W. 88th Avenue Tamarac, FL 33321 With a copy to City Attorney at the following address: Goren, Cherof, Doody & Ezrol, P.A. 3099 East Commercial Blvd., Suite 200 Fort Lauderdale, FL 33308 CONSULTANT Mr. Michael L. Davis, Vice President Keith and Schnars, P.A. 6500 North Andrews Avenue Fort Lauderdale, FL 33309 (954) 776-1616 Voice (954) 771-7690 Fax mdavi p,kelthandsch,na,rs.c�om, 11.1 Notices shall be effective when received at the address specified above. Changes in the respective addresses to which such notice may be directed may be made from time to time by any party by written notice to the other party. Facsimile is acceptable notice effective when received, however, facsimiles received (i.e.; printed) after 5:00 p.m. or on weekends or holidays, will be deemed received on the next business day. The original of the notice must additionally be mailed as required herein. 11.2 Nothing contained in this Section shall be construed to restrict the transmission of routine communications between representatives of Consultant and City. 4 itE of 1 amarac Purchasir!2 and Contracts Division 11.3 Consultant shall be reasonably available to the City through telephone access and shall notify the City promptly of any absence or anticipated delay in the performance of services under this Agreement. 12) Termination 12.1 Termination for Convenience: This Agreement may be terminated by the City for convenience, upon seven (7) days of written notice by the City to the Consultant for such termination in which event the Consultant shall be paid its compensation for services performed to termination date, including services reasonably related to termination. In the event that the Consultant abandons this Agreement or causes it to be terminated, Consultant shall indemnify the city against loss pertaining to this termination. 12.2 Default by Consultant: In addition to all other remedies available to the City, this Agreement shall be subject to cancellation by the City for cause, should the Consultant neglect or fail to perform or observe any of the terms, provisions, conditions, or requirements herein contained, if such neglect or failure shall continue for a period of thirty (30) days after receipt by Consultant of written notice of such neglect or failure. 13) Uncontrollable Forces 13.1 Neither the City nor Consultant shall be considered to be in default of this Agreement if delays in or failure of performance shall be due to Uncontrollable Forces, the effect of which, by the exercise of reasonable diligence, the non -performing party could not avoid. The term "Uncontrollable Forces" shall mean any event which results in the prevention or delay of performance by a party of its obligations under this Agreement and which is beyond the reasonable control of the nonperforming party. It includes, but is not limited to fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage, and governmental actions. 13.2 Neither party shall, however, be excused from performance if nonperformance is due to forces, which are preventable, removable, or remediable, and which the nonperforming party could have, with the exercise of reasonable diligence, prevented, removed, or remedied with reasonable dispatch. The nonperforming party shall, within a reasonable time of being prevented or delayed from performance by an uncontrollable force, give written notice to the other party describing the circumstances and uncontrollable forces preventing continued performance of the obligations of this Agreement. 14) Agreement Subject to Funding This agreement shall remain in full force and effect only as long as the expenditures provided for in the Agreement have been appropriated by the City Commission of the City of Tamarac in the annual budget for each fiscal year of this Agreement, and is subject to termination based on lack of funding. 15) Venue This Agreement shall be governed by the laws of the State of Florida as now and hereafter in force. The venue for actions arising out of this agreement is fixed in Broward County, 5 Florida. 16) Signatory Authority The Consultant shall provide the City with copies of requisite documentation evidencing that the signatory for Consultant has the authority to enter into this Agreement. 17) Severability; Waiver of Provisions Any provision in this Agreement that is prohibited or unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such prohibition or onenforceability without invalidating the remaining provisions hereof or affecting the validity or enforceability of such provisions in any other jurisdiction. The non -enforcement of any provision by either party shall not constitute a waiver of that provision nor shall it affect the enforceability of that provision or of the remainder of this Agreement. 18) Merger; Amendment This Agreement constitutes the entire Agreement between the Consultant and the City, and negotiations and oral understandings between the parties are merged herein. This Agreement can be supplemented and/or amended only by a written document executed by both the Consultant and the City. 19) No Construction Against Drafting Party Each party to this Agreement expressly recognizes that this Agreement results from the negotiation process in which each party was represented by counsel and contributed to the drafting of this Agreement. Given this fact, no legal or other presumptions against the party drafting this Agreement concerning its construction, interpretation or otherwise accrue to the benefit of any party to the Agreement, and each party expressly waives the right to assert such a presumption in any proceedings or disputes connected with, arising out of, or involving this Agreement. 20) Budgetary Constraints In the event the City is required to reduce contract costs due to budgetary constraints, all services specified in this document may be subject to a permanent or temporary reduction in budget. In such an event, the total cost for the affected service shall be reduced as required. The Contractor shall also be provided with a minimum 30-day notice prior to any such reduction in budget. 21) Nondisclosure of Proprietary Information Consultant shall consider all information provided by City and all reports, studies, calculations, and other documentation resulting from the Consultant's performance of the Services to be proprietary unless such information is available from public sources. Consultant shall not publish or disclose proprietary information for any purpose other than the performance of the services without the prior written authorization of City or in response to legal process. 6 Cii , of Tamarac Purchase and Contracts Division 22) Contingent Fees The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, gift or any other consideration contingent upon or resulting from the award or making of this Agreement. 23) Truth -in -Negotiation Certificate 23.1 Execution of this Agreement by the Consultant shall act as the execution of a truth - in -negotiation certificate certifying that the wage rates and costs used to determine the compensation provided for in this Agreement are accurate, complete and current as of the date of the Agreement and no higher than those charged the Consultant's_ most favored customer for the same or substantially similar service. 23.2 The said rates and cost shall be adjusted to exclude any significant sums should the City determine that the rates and costs were increased due to inaccurate, incomplete or non -current wage rates or due to inaccurate representations of fees paid to outside consultants. The City shall exercise its rights under this "Certificate" within one (1) year following payment. 24) Ownership of Documents Consultant shall be required to work in harmony with other consultants relative to providing information requested in a timely manner and in the specified form. Any and all work products, documents, records, disks, original drawings, specifications or other information developed as a result of this Agreement shall become the property of the City upon completion for its use and distribution as may be deemed appropriate by the City. Except as specifically authorized by the City in writing, information and other data developed or acquired by or furnished to Consultant in the performance of this Agreement shall be used only in connection with the services provided the City. REMAINDER OF PAGE INTENTIONALLY BLANK 7 .% -' Tamarac arac Purchasing and Contracis Divislor) IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective dates under each signature. CITY OF TAMARAC, signing by and through its Mayor and City Manager, and CONSULTANT, signing by and through its Vice President, duly authorized to execute same. ATTEST: (CorporgWSecretary) Mark J. Moshier Corporate Secy. (CORPORATE SEAL) ITY OF TAMARAC ,,L tk�Lc Pamela Bushnell, Mayor Approved City V1il 1 IriLA 1, y to form KEITH AND SCHNARS, P.A. Michael L. Davis Vice President Date sufficiency: ft City f Tamarac Purchcasing and Contracts Division CORPORATE ACKNOWLEDGEMENT STATE OF FLORIDA :SS COUNTY OF BROWARD: I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, personally appeared Michael L. Davis, Vice President, of Keith and Schnars, P.A., a Florida Corporation, to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged before me that he/she executed the same. WITNESS my hand and official seal this ie!'tiay of Ft&JAIA 20�. Signature of Not Public DONNA M. SOUZA State of Florida at Large C,ommi On DD ?7M ms latch 18, 2012 , -bOA)AJ-ASo U -tpr Print, Type or Stamp Name of Notary Public Personally known to me or [] Produced Identification 9 Type of I.D. Produced ❑ DID take an oath, or F-1 DID NOT take an oath. Exhibit I " Major Arterial Corridor Study City of Tamarac Scope of Consulting Services Preamble The City of Tamarac (City) is interested in conducting a Corridor Study (Study) to identify specific aesthetic improvements to the City's gateways and arterial roadways in order to create a unique sense of place. The areas to be reviewed under this Study are the City's major arterial roadways, including all right of way and easements. The major roadways are: (1) North/South- University Drive from the northern City limits to the southern City limits, (2) State Road 7 from the northern City limits to the southern City limits, (3) East/West- Commercial Boulevard from the Sawgrass Expressway east to Prospect Road, and (4) McNab Road from its western terminus east to NW 70th Avenue. Keith and Schnars, P.A. (CONSULTANT) proposes to provide professional landscape architectural planning and public involvement services associated with the preparation of the Study. The City of Tamarac shall provide related information on proposed future projects, and ongoing studies; base information such as roadway plans, easements, as -built information for all utilities; and meeting facilities. 1.0 Analysis and Reviews of Existing Conditions: CONSULTANT shall review information supplied by the City of Tamarac and advise on any additional information, other data, or additional service needed. A. Kick off Meeting - The CONSULTANT shall meet with the City Staff to coordinate the delivery of products, study development process, review time frames and areas of particular concerns; as well as establish point source relationships, review the overall process in general and collect initial data. CONSULTANT will discuss the public involvement plan and coordinate a list of the key stakeholders of the corridors. B. The CONSULTANT shall develop base maps from information provided by the City. C. The CONSULTANT shall review the general conditions, characteristics, aesthetics, and physical features of the corridors. The review shall include text descriptions and photographs. D. The CONSULTANT shall perform an analysis of the corridors that will be used to recommend improvements and placement of gateways, signage, residential buffer 5 walls, and hardscape modifications; as well as, define opportunities, constraint related to such features. E. Progress Meeting - The CONSULTANT shall meet with the City Staff to review the work in progress. F. Deliverables: • Kickoff meeting; • Progress Meeting; and • Analysis Report. CONSULTANT'S lump sum fee for this service shall be .................................... $ 28,985.00 2.0 Community outreach: CONSULTANT will, in coordination with the City, identify the various stakeholders for the project and will prepare a public information plan outlining the public involvement for one community meeting A. Community Meeting: Early in the process, CONSULTANT will facilitate one (1) Community Meeting to present the Draft Study, an overview of the Arterial Corridor Study. This meeting will provide an opportunity to obtain public input from stakeholders. A Power Point presentation and study area presentation boards will be provided. CONSULTANT will prepare notification flyers for this meeting, briefly explaining the project, meeting date and location. Flyers will be mailed to property owners and licensed business owners within each study area boundary, and any other key stakeholders the City may advise of (such as the Chamber of Commerce and any related advisory groups, etc.). CONSULTANT shall obtain property owner's names and addresses from the Broward County Property Appraisers Office and the City shall supply CONSULTANT with mailing labels of all licensed business owners within each study area boundary. In addition, CONSULTANT shall coordinate with the City Clerk to provide standard meeting notification in the local newspaper prior to the meeting, if desired by the City. The public input will be documented through verbal communications as well as comment forms that will be provided at the meeting. CONSULTANT will prepare a meeting summary and submit to the City. B. Deliverables: • Presentation Boards and Preliminary Sketches (up to 10 Boards); • Power point presentation; • Meeting record materials (sign -in sheets, comment forms); and • Meeting Summary. Exhibit `1' — City of Tamarac Major Arterial Corridor Study December 21, 2011— Page 2 IP CONSULTANTS lump sum fee for this service shall be ....................................... $7J30.00 3.0 Define Vision - Draft Study: Using the analysis, information from City staff input the CONSULTANT will prepare a Draft Study that depicts the vision of the proposed improvements. The Study shall include descriptions of the recommendations, renderings to convey the proposed recommendations, maps depicting areas of the proposed improvements, and an Order of Magnitude Opinion of Construction Cost. The recommendations of the aesthetic improvements for the corridors include: A. Gateways Treatment — Provide recommendations to enhance and highlight the entrances into the City. Recommendations may include architectural features, landscape and hardscape treatments. B. Hardscape Treatments - Provide recommendations to highlight areas of in the pavement areas and medians. C. Streetscape Treatments - Provide recommendations for signage along the subject corridors, lighting and street furniture. D. Buffer Wails - Provide recommendations for placement of buffer walls for adjacent residential properties; recommendations will include wall types, placement and overall length. E. CONSULTANT shall prepare renderings of the proposed entryway signage, streetscape and wall improvements. F. CONSULTANT shall provide an Order of Magnitude Opinion of Construction Cost for the proposed improvements. G. Progress Meeting - The CONSULTANT shall meet with the City Staff to review the work in progress. H. CONSULTANT shall meet with City staff to review the Draft Study, I. CONSULTANT shall meet with Maintenance Managers to receive input for maintenance capabilities. J. Deliverables: • Draft Study, five (5) hard copies and one (1) portable document format (PDF) file; and Meetings — Progress, Draft Study review, and Maintenance Managers review. Exhibit '1' - City of Tamarac Major Arterial Corridor Study December 21, 2011- Page 3 I r CONSULTANT'S lump sum fee for this service shall be .................................... $37,595.00 4.0 Technical Review, Public Review and Study Refinement: Based on input and comments from community outreach efforts, Stakeholders and City Staff, the CONSULTANT will develop the Draft Study into the Preliminary Study, with approved and feasible modifications incorporated. A. City Staff and CONSULTANT shall meet to review Input and comments to determine modifications to the study that will work best to create a. unique sense of place for the corridors. Be The CONSULTANT shall submit a Preliminary Study for City Staffs' review. CONSULTANT shall address review comments prior to the Community Meeting (described previously) to present the Preliminary Study. C. City Staff will present the Preliminary Study to appropriate Boards, Commissions, and the Mayor and City Commission. D. The CONSULTANT shall meet with City Staff and address the comments and revise the Study into final format according to Staff and final City Commission direction. E. CONSULTANT shall present the Final Study to the City Commission. F. Deliverables: • Meetings - Input and comment review meeting, Preliminary Study review, City Commission; • Preliminary Study, five (5) hard copies and one (1) PDF; and • Final Study, ten (10) hard copies and one (1) PDF; CONSULTANT'S lump sum fee for this service shall be .................... ...............& $11,080.00 5.0 Implementation Strategy: The CONSULTANT will recommend an Implementation Strategy shall identify an recommended phasing of improvements, and provide development strategies. The projected budget provided by City Staff. d Implementation Strategy in the Study. The recommend and prioritize the improvements, recommended any necessary code changes, phasing recommendations will be based on a Exhibit ' 1' - City of Tamarac Major Arterial Corridor Study December 21, 2011- Page 4 CONSULTANT'S lump sum fee for this service shall be ...................................... $5,210.00 6.0 Reimbursable Expenses: Rather than itemize reimbursable expenses, CONSULTANT's invoices shall contain a single line item for ordinary and customary expenses in the amount of five (5) percent of the gross invoice amount. For the purpose of this section, ordinary and customary expenses shall mean any expense related to the Project (excluding large format or color printing, exhibits or any travel further than 50 miles from the location of CONSULTANT's office where it is performing the majority of the services). Non -ordinary or customary expenses shall be invoiced by a separate line item at the actual cost plus a ten (10) percent carrying charge. 7.0 Design Fee Summary Analysis and Reviews of Existing Conditions Community Outreach Define Vision Draft Study Technical Review, Public Review and Study Refinement Implementation Total $28,985.00 $7,130.00 $ 37, 595.00 $11,080.00 $59210.00 $90,000.00 Exhibit `1' - City of Tamarac Major Arterial Corridor Study December 21, 2011- Page 5 Exh i bit Major Arterial Corridor Study City of Tamarac Supplement 1 Supplemental Scope of Consulting Services Preamble The City of Tamarac (City) is interested in supplemental services to the Major Corridor Study (Study) to provide additional presentations and develop further studies on the Commission selected wall locations. The City also requests additional presentation on individual study elements. Keith and Schnars, P.A. (CONSULTANT) proposes to provide professional landscape architectural planning services associated with the preparation of the Study. 1.0 Final Study City Commission Presentations: CONSULTANT shall develop and present three individual presentations of the study results. The three individual topics include gateway, streetscape and wall treatments. Draft presentations will be developed for City Staffs' review. CONSULTANT shall address review comments prior to the Commission presentation. CONSULTANT shall attend meetings as requested by City Staff. Deliverables: • Three draft presentations copies; • Three presentations; and • Meeting attendance as requested. CONSULTANT'S fee for this service shall be billed on an hourly basis with an estimated budgetof ................................ ...........................►................................................ $ 1417 0s0 2.0 Additional Wall Analysis and Renderings: CONSULTANT shall investigate three additional neighborhoods (Tamarac Lakes South, Pine Island .Road (west side, north of N.W. 77 Street to Southgate), Southgate in Woodmont). Develop additional wall designs. Revisit all 12 sites to provide a refined order of magnitude opinion of construction cost and a perspective rendering of the proposed walls at 12 locations. Deliverables: • Order of magnitude opinion of construction cost; • Additional wall designs; and • 12 perspective renderings. CONSULTANT'S fee for this service shall be billed on an hourly basis with an estimated budgetof., 0 4 4 4 19 0 # 0 10 9 0 0 0 V 0 10 0 0 0 0 # 0 0 $ a 0 0 a $ a 410 0 * 0 0 10 0 0 a 0 0 11 a 10 10 6 0 0 a a 0 0 0 4 16 6 4 0 4 4 4 4 0 0 0 V I 10 S 9 0 6 0 0 0 5 1 9 a 4 a Is@@Gto "a $ 18,660.00 3.0 Design Fee Summary Final Study City Commission Presentations Additional Wall Analysis and Renderings Total $14, 760.40 $18,660..00 $33,420.00 City of Tamarac Major Arterial Corridor Study Supplement 1 July 25, 2013- Page 2 owl City of Tamarac Purchasing and Contracts Division Exhibit "3" CHANGE ORDER DATE OF ISSUANCE: 05/18/2012 OWNER: CITY OF TAMARAC 7525 NW 88th Avenue Tamarac, FL 33321-2401 BID NO.: RFP 12-04R CONTRACTOR: Keith & Schnars, P.A. CHANGE ORDER NO. 1 PROJECT NAME: PROJECT NO.: Major Arterial Corridor Study GP12A P.O. NUMBER: 150753 IN COMPLIANCE WITH SPECIFICATIONS IN THE ABOVE REFERENCED CONTRACT, THE CONTRACTOR AND THE CITY DO BOTH HEREBY AGREE THAT THE CONTRACTOR SHALL MAKE THE FOLLOWING CHANGES, ADDITIONS OR DELETIONS TO THE WORK SPECIFIED IN THE PLANS AND SPECIFICATIONS: DESCRIPTION: Add additional services for Arterial Corridor Study Project PURPOSE OF CHANGE ORDER: 1. To provide additional data regarding sound walls along major arterials. 2. To develop individual presentations related to gateways, streetscapes, and sound walls. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price Original Contact Time $90, 000.00 275 days Previous Change Order No. to No. Net Change From Previous Change Orders $ N/A N/A Contract Price Prior To This Change Order Contract Time Prior To This Change Order $90,000.00 275 days Net (Increase) Of This Change Order Net (Increase) Of This Change Order $33,420 $33,420 Contract Price With All Approved Change Orders Contract Time With All Approved Change Orders $1231420.00 320 45 days) Account No(s) Affected: 310-3010-515-31-13 Amount Affected $33,420.00 ROUTING: Dept. Director, Contractor, Purchasi g anag ur g Manager ECOM NDED OD APPROV BY BY BY irector City Manager Con or Date � � Date Cj - 17;� �� Date �I� fh�