HomeMy WebLinkAboutCity of Tamarac Resolution R-2012-100TR 12242
Page 1
August 20, 2012
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2012
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA ACCEPTING AN EMERGENCY MEDICAL
SERVICES GRANT IN THE AMOUNT OF $49,197 FROM THE
FLORIDA DEPARTMENT OF HEALTH, BUREAU OF
EMERGENCY MEDICAL SERVICES FOR POWER LOAD
LIFTING UNITS FOR HYDRAULIC STRETCHERS AND TO
ENTER INTO AN AGREEMENT FOR THE PURCHASE OF
THREE (3) POWER LOAD SYSTEMS FROM STRYKER, A SOLE
SOURCE PROVIDER, AND ASSOCIATED INSTALLATION NOT
TO EXCEED A TOTAL AMOUNT OF $66,198.71; PROVIDING
FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, The City of Tamarac has provided high quality Emergency Medical
Services, including emergency medical transportation, to the community since 1996; and
WHEREAS, the City Commission desires to improve patient transfer and transport in
emergency situations within the City of Tamarac through the use of power load systems for
hydraulic stretchers to improve firefighter safety; and
WHEREAS, the City applied and was awarded a Florida Department of Health, Bureau
of
Emergency
Medical Services matching grant to purchase three (3)
power load systems to
be
installed on
department rescues (attached hereto as Exhibit A and
B); and
WHEREAS, acceptance of these grant funds require the amending of estimated
revenues and expenditures within the Department's Fund Budget; and
WHEREAS, funding for power load systems has been provided for in the Fire Rescue
FY 13 budget; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best
interest of the citizens and residents of the City of Tamarac to accept this grant funding in the
amount of $49,197 for the provision of power load systems and to execute the Florida
Department of Health Project Agreement. The City will meet the match requirement in the
T R 12242
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August 20, 2012
amount of $16,399 and additional installation cost of $602.71 budgeted in FY13 for a total not
to exceed $66,198.71; and
WHEREAS, the Fire Chief and the Purchasing and Contracts Manager
recommend acceptance of these grant funds and execution of the project Agreement
between the Florida Department of Health and the City of Tamarac, and to enter into the
necessary agreements with Stryker for the purchase of three (3) power load systems in a
total grant amount not to exceed $66,198.71 , pending legal review and approval (attached
hereto as Exhibit C); and
WHEREAS, Stryker does not utilize a dealer network, and markets all products
directly; and
WHEREAS, as a result of standardization and the lack of dealers, Stryker is a sole
source provider (letter attached hereto as Exhibit D); and
WHEREAS, City Procurement Code § 6-148(b) permits sole source purchases; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best
interest of the citizens and residents of the City of Tamarac to purchase the Stryker power
load systems to enhance the overall care afforded to our patients.
NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed
as being true and correct
and are hereby made
a specific
part of
this
Resolution. All
Exhibits attached hereto are
expressly incorporated
herein and
made a
part
hereof.
SECTION 2: The City Commission of the City of Tamarac hereby accepts the award
of $49, 197 from the Florida Department of Health.
SECTION 3: The appropriate City Officials are hereby authorized to accept the 2012
Grant
Application between
the
City of
Tamarac
and the Florida Department of
Health for
grant
funding in the amount
of
$49,197
(attached
hereto as Exhibit A) with a 25%
($161399)
T R 12242
Page 3
August 20, 2012
match in City funds and additional installation cost of $602.71 for a total project cost of
$66,198.71 , award letter (attached hereto as Exhibit B), vendor quotation (attached hereto as
Exhibit C), sole source letter and sole source justification form (attached hereto as Exhibit D)
and to enter into the necessary agreements pending legal review and approval between the
City of Tamarac and Stryker for power load systems.
SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this Resolution is held
by any court of
competent
jurisdiction to be
unconstitutional or invalid, in part or application, it
shall not affect
the validity
of the remaining
portions or applications of this Resolution.
SECTION 6: This Resolution shall become effective immediately upon its passage
and adoption.
PASSED, ADOPTED AND APPROVED this J
ATTES
M. CMC
U1 I Y ULEIKK
HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
w'fiF SAMUEL S. GOREN
CITY ATTORNEY
day of
BETH TALABlaCO
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR TALABISCO:
DIST 1: COMM. BUSHNELL- -
DIST 2: COMM GOMEZ
DIST 3: V/M. GLASSER` y --
DIST 4: COMM. DRESSLER` {T
6
TR12242 - Exhibit A
1NG GRANT A PPLICA TION
FL ORIDA DEPA R TMENT OF HEAL M
Bureau of Emergency Medical Services
Complete aft Items unless instructed differently Wiffiln the application
Type of Grant Requested: F1 Rural C91 Matchin
he State Bureau of EMS wit[ assign the ID Code .1-le-ave this blank
& (The individual with direct knowledge of the project on a day-to-day basis are
Jb . rson may sign project reports and may
responsi. ility for (ha of the grant activities. This pe
request project changes. The signef and the contact person may be the same.)
Name'. Thomas Sheridan
Position Title: EMS Division Ch"Ief
Address: Tamarac Fire Rescue
6000 Hiatus Road
City- Tamarac
M.
State, Florida
Iki rye- 954-5.97-3800
E-mail Address,-, tornshWarnarac.0ra
DH Form 1767, December 2008
Count: Browerd
ZO Code.- 33321
tax-, N: mber4'
1
954-597-3810
TR12242 - Exhibit A
4: LeQal Status. of Awlicant Oroanization (Check only ofle res
(1) Private Not for Profit (Attach documentation-501
(2) Private For Profit
(3) C.1tylMun icipallity/Town/Vil lag e
(4)E] Counter
(5) R State
(6) 1-1 Other (specify):
DnsO:
(3) C)]
5. Federal Tax ID Numbermine Diolt Number). VF 5 9 — 1 0 3 9 5 5 2
6, EMS License Number 0636: Type- OTransport []Non -transport UBoth
7. Number of permitted vehicles by type: BLS *a 8 ALS Transport 4 „AL S non -transport
& Type of Service (check one). ❑Rescue ElFire ❑fihird Service (County or City Government,
nonfire) UAir ambulance: EFrxed wing EIRotawing F]Both ❑Other (specify)
9. Medical Director of licensed EMS proviidetIf this project is approved, I agree by signing below that I
will affirm my authority and responsibility for the use of all medical equipment andlor the provision of all
continuing EMS education in this project. [No slignaturo is neededif medical equipment and
professionat EMS education are not In this project.)
Signature: Date,
Printffypeame of Director L, Scott Ulin. MD. FACEP
FL Med, Lic., No, ME 40245 --- ------ --- - ---- -
Note. A ' 11 nMS organizatios that are not licensed Eproviders must obtain the signature of the medical
director of the licensed EMS provider responsible for EMS services in their area of operation for projects
that Involve medical equipment and/or continuing EMS education,
Lf your activity is a research or evaluation project, omit Items 10, 111 12l 13, and skip to Item
Number 14. Otherwise proceed to Item 10 and the foltowina Items,,
... .... ..... ........ W .. . ... I
. . . . . . . . . . ... ..... . . . .......
10, Justification Summary: Provide on no more than t h one sided, double spaced pages a summary
addressing this project, covering each topic listed belrow,
A.) Problem description (Provide a narrative of the problem or need)L-,
8) Present situation (Desc(lbe how the situation is, being handled now)
C) The proposed solution (Present your proposed solution),,
D) Consequences if not funded (Explain what will happen if this project is not funded);
E) The geographic area to be addressed (Provide a narrative des.&Iption of the geographic area),
F) The proposed time frames (Provide a list of the time frame(s) for oompletirig this project);
G) Data Sources (Provide a complete description of data source(s) you cite),
H) Statement attesting that the proposal is not a d1tipliradon of a previous effort (State that this project
doesn't duplicate what you've done on other grant projects under this grant prograrn),
DH Form 1767, December 2008
2
TR12242 - Exhibit A
10. Justification ummary
A) Problem Description: Tannarac:Fiire.Rescue (TFR) uses hydraulic stretchers on all rescue vehicles and
.
is in need of upgrading our rescues to a more user friendly patient loading device to decrease liffingiinJurtes.
Over the past couple of years. TFR installed several hydraulic stretchers, resulting in decreased neck and
back strains and sprains. However, TFR continues having transport injuries relatirig to patient loading and
ualoading, Moreover, TFR transported 1,600 patients in the first quarter of 2012 alone (only 6,155 total for
2011), Therefore, the number of exposures to these types of injury opportunities is expected to increase here
in Tamarac,
8) Present Situation: 'Tamarac Fire Rescue has five (5) Stryker Power stretchers and use one (1.) Ferno
(34x) Tro-Ffex:x", stretcher (purchased 2004) on our main frontline rescues. Due to increased staffing
changes;. TFR has increased from five,(5) front-line rescues to periodically requiring six (6) rescues. Recently.
TFR had to increase its available front -fine rescues from five to six. The sixth rescue uses the older stretcher
(purchased 2004) and requires modification to the newer hydraulic stretcher that was award L ed on the 2009
DOWEIMS grant Based on power stretcher research, 'it was determined that a stretcher will t>e raised and
lowered seven times per call Additionally, when the power stretcher is used in conjunction with the hydraulic
loading systernit decreases each rescuer's lift approximately 300 lbs per individual patient or about 3,000 Ibs
throughout one's shift.. Although our average patient size dropped from, 350lbs in 2009 to 325lbs in 2011, our
EMS personnel were exposed to over 220,000 Individual opportunities for sustainj injury I
jury or injuring a
patient while the stretcher was raised and lowered, as well as for fitting the patient into and out of the rescue
during those 6,15 calls in, 2011:
In 2011, Fire -Rescue staffs three (3) personnel on each rescue daily; howeve.r., due to lirri iltations in
our overtime and staffing assignments, a Memorandum of Understanding WOU) was instituted to allow
staffing of hvo (2) personnel for up to a 9 hour timef(arne, within each 15-hour period of a 24 hour shift. This
has resulted in an increase of mini muni staffing 20% of the time, thus resulting in additional personnel to be
assigned to an emergency response as well as increasing the risk for potential crew injury to those on rescue,
Based on the data for the 2009 DOWEMS grant, Tamarac Fire Rescue had a 79% increase (18
more incidents) in stretcher and patient lifting accidents resulting in a 35% -increase in worker compensation
Wir i claims. In 2008, 12 out of 18 (67%) th 92% of the cases resulting in neck and back. tn'uri,ies directly related
OH Form 1767, Dec,.ernber 2008
3
TR12242 - Exhibit A
to patient lift and stretcher handling, including patient loading and unloading from TER and risk managernent
data. These data resulted in employee lost time, back -fill, overtime and light (July assignments accounting for
over $85,370 and $109,400:in 2007 and 2008, respectively. After implementation of the 2009 DOWEMS
grant award until today, the number of injuries directly related to neck and back injuries directly related to
patient lifting and stretcher handling, including patient loading and unloading resulted in a significant decrease
in injures. They are as follows: 2009 — 5 injuries (1 Calf, 1 Knee, and 3 Back); 2010 — 4 injuries (3 Back & 1:
Shoulder); and, in 2011 — 2 injuries (1 Back & 1 Neck) Obviously the success of the aforementioned project
is noteworthy and our request for poyler lifting equipment and one stretcher should reduce our injuries to a
negfigable number. Unfortunately, the average cost for each back injury remains approximately $50,000 per
case and according to our City's Risk Manager, 'This is the area that we are going to continue to hone in on
for a solution with the Fire Department as patient handling and transfer (lifting} is one of your primary
functions as pararnedics-" Tamarac Fire Rescue is currently faced with several problems assodated with
their exasting equipment that invo[ved injuries to our personnel and patients,
i) Equipment that is difficult to use due to inadequate ergonomic design — the ratchet -type system design on
our one stretcher which has become a front line response vehicle. TFR previously evaluated three power
stretchers in 2008, they were the Fer no, Stryker and Milwaukee models, Howevef, due to incompa-tibility
issues, the Ferno and Stryker models were evaluated in the field, The Stfyker model was chosen
overwhelmingly by our crevis, for ease of use and durability that has been extremely successful in
reducing our injuries.
2) Personnel injuries -resulting from improper operation, excessive efforts related to patient load ng and
unloading. The repetitive nature of lifting on the spine builds muscle memory and fatigues the individual
throughout their shift
3) As our bodies age they, become more susceptible to -injuries and the average age of reported injuries
were in their late thirties to early forty, which can be attributed to the line of viork engaged in by
paramedics that routinely lift and move numerous patients (T,FR Injury Reports),.
C) Proposed Solution: Our proposed solution is to outfit our all six main frontline units with the power load
system to compliment our current hydraulic stretchers to assist in the raising and lowering patients without
endangering EMS personnel. Additionally, we must replace the last remaining manual stretcher with
hydraulic stretcher to maintain fleet consistency. The power load system would improve our personnel's
2
TR12242 - Exhibit A
ergono.m.ro. working conditions and patient safety by supporting the stretcher throughout the loading and
unloading process. The fastener system lifts and lowers the stretcher into and out of the rescue., reducing
spinal loads and the risk of:cumulative traumainjury upwards of 90%.
0) Consequences ff not funded: If the grant is not funded, the ro"sk to our personnel will likely continue
resultilng in neck and back injuries due to current stretcher operation s and patient lifting. On scene times may
be delayed waiting for additional resources to assist with patient movement and t(ansport.. Finally, these
power load devices wou:ld have to be slowly phased in over the next few years within our capital equipment
plan due to recent budget reductions, continuing to expose TFR staff to unnecessary opportunities for injury.
E) The geographic area to be addressed-, This grant will serve the entire 12 square miles of the City of
Tamarac, located in west Broward Crounty: Tamarac Fire Rescue has three fire stations and uses a mininnurn
of four Advanced Life Support, (ALL) rescues and three: ALS engines serving apopulation over 60,000 as well
as a 2,500 seasonal residents and an estimated daily transient population of 10,000 (City of Tamarac,
Community Development, 2011). In additfon, the City also has agreements such as automatic andlor mutual
aid agreements with border cities, encompassing approximately 25 square mites,
F) Pro -posed Project Time Frames: Tannarac Fire Rescue expects to select a vendor Within 30-90 days of
receiving the grant monies and receiving purchase approval by the City Commission. The Depariment will
order the power load devices and power stretcher within 90-150 days of receiving the grant funds. Training
on the devices will begin within 30 days of their receipt, with devices placed 011 the specified vehicles for use
`within the same time period as training. After placing power load systern and stretcher on rescue vehicles,
Ira rcking of employee injuries and patient transpoits Com.pared to previous years would be evaluated. Also
see # 16 for tirnefranies.
G) Data sources:
1) City of Tamarac 171-re
Rescue,
State Aggregate DaWEMSTARS 2004-2011.
2)
City of Tamarac R:I r sk
Managerrient, 2005-2011.
3) City
of Tamarac Community Development, 2011-
3)
Stryker Stretcher Manufacturer and Power Load Guides and Research. 4) Ergonomics and Back lnju(ies,
ealth.com/. 5.) 'h I/erris stry ker . co m1p rod u cts/cot-fasteners/powe r- 1 oa d " 6) McGill Study
on spine Injuries httafidl hb
I
ncludes0i
,selslftl ell 31
3475 me
H) Statement attesting to no duplication: The City of Tamarac project does not duplicate any previous
efforts or duplicate any previous grant projects
DH Form 1767, December 2008
5
TR12242 - Exhibit A
Next, + rrty complete one of the following: Iteme 11,12, or 1I Read all three and then select and
c r jetmethe one that pertains the most to the r cec�jr c i #�#i ail nSumma
A
11. Outcome For No j cts 9 � _ �..� .... i
That �r��lde ��' �#fect I� i rept_.I'±��CE S T� � ��� � n � �i.�trr� � Th �s may
anclude vehicles, medical and rescue equipment, communications, navigation, dispatch, and all other
things that impact upon on -site treatment, rescue, and benefit of emergency victims at the emergency
scene. Use no more than two additional one sided, double-spaced pages for your (esponse. Include the
following.
A) Quantify what the situation has been in the most recent -12 months for which you have data (include
the dates). The strongest data will include numbers of deaths and injuries during this time.
B) In the 12 months after this project's resources are on-line, estimate what the numbers -you provided
under the preceding "(A)" should become.
Justify and explain how you derived the nurnbers in (A) and (B), above.
'hat other outcome of this project do your expect? Be quantitative and explain the derivation of your
figures.
How does this integrate Into your agerncy's five year plan?
12 Outcome For Training Proiects: This includes training of all types for the public, first responders, laws
enforcement personnel, EMS and other healthcare staff. Use no more than No additional one sided,
double-spaced pages for your response. Include the following'.
A) Howe many people received the training this project proposes in the most recent 12 month time period
for which you have data (include the dates).
How many people do you estimate will successfully complete this training in the fit months after
training begins?
If this training is designed to have an impact on injuries, deaths, or other emergency victim data;
provide the impact data for the 12 months before the training and project what the data should bein:
the 12 months after the tfaining
Explain the derivation of all figures.
How does this, integrate into your agency's five year plan?
utcorne For ther AProjects: This includes quality assurance. management, administrative,
other. :Provide numeric data in your responses, if possible, that bear directly upon the project and
emergency victim deaths, injuiries, and/or other data. Use no more than two additional one sided"
Spaced pages for your response, Include the following..
and
d ou ble-
°hat has the situation been i n the most recent 1months for which you have data (include the
dates)?
What will the situation be in the 12 months after the project services are on-line?
Explain the derivation of all numbers
D) How does this integrate into your agency's five year plan'
5
TR12242 - Exhibit A
11.. Outcome forProjects that_PrgvWe or Effect DIrect Services to Emergency Victi s
A) 12-Month Situation - In 2011, Tamarac Fire Rescue responded to 7,48 EMS -related Cells and
transported 6,155 patients or 82.2 percent, which is an increase of percent from 2009 grant data: Based
on review of injuries, t h a average patient weight of injuries reported was 325 lbs. Resulting Medical
CfaiMS YPere in 2009 - 5 injuries (1 Calf, I Knee ( 211000) and 3 Fuck). 201C - 4 inJuries (13 Back ( 4,400
for one case) & 1 Shoulder), arid.. in 2011 - 2 injuries (1 Back ( 1,300) & 1 ecX) a comtined loss work
and employee back filling arousing to $94,000 continuing today. then injuries were first aid only with
miiNmal lost time and are not in the calculations listed. Finally, there was only one minor patient
associated injury related to stretcher, operations that required additional medical intervention over the initial
EMS call.
B) Projected Outcomes - In a recently published literature, the reductJon in injuries related to ustIng
patient lift assist devices and power stretchers have shown an improvement in reducing the overall
m uscu los e l eta l injuries that are common when lift and moving patients . In 2009, the power -assisted
stretchers 0011-EIVIS grant assisted in reducing the exertion loads our fire -rescue personnel and other
fiat responders subject themselves to while lifting, transferring or moving patients in the fief setting.
Manufacturer and independent studies report a reduction in patient, personnel and workers' compensation,
claims byapproximately -95%, However, T R was able to lower those types of injuries 70% with the
hydraulic stretcher, Moreover, T R expects to see these positive results continue reducing our overall
injuries related to patient I i ft and moving through the use of this power load device to less than 5%
Justification for 11 A and 11 - The data numbers in part A at>ovre was derived from Florida
Aggregate Data and EMSTARSData is the actual figures for that year. The data presented and estimates
in part B are derived from Florida Aggregate and EM T R Data for those year's cited and troa71
studies/resu tts detailed in a variety of so u res that are fisted in the justification section of this proposal. All
figures are conservative estimates and much higher results are hoped for and anticipated. There is also
mounting evidence in studies and actual incidences throughout EMS that indicate additional safety
measures should be taken for paramedics in the field in regard to their neck and hack safety directly
related to patient lifting and movement,
D) Other Possible Outcome -- In addition to the move projected outcorsnesy Tamarac Fire Rescue
anticipates that injuries to p►ararnedics should be diminished due to not having to place the additional
d f-i ro rni 1767, Dece n:i fie r 2008
0
TR12242 - Exhibit A
stress and strain on backs and other areas of the body that occurs durorig stretcher operations and Patie nt
loading, unloading and transport is performed. In addition.. the patient's weight limit will be increased up to
700 lbs, due to the power stretcher's capabilities while reducing the like ihood of personal and patient
injury above 90% (anticipate less than 5%injuries). Although not all lifting injuries can be avoided, but the
introduction of these devices into the City of Tamarac should reduce employee injuries and keep them on
the front-line where they are needed for patient care. If the devices perform as expected,; Tamarac Ne
Res -cue anticipates that there will be a positive impact on the City budget as the economic environment
remains tight, and revenues diminished by reducing the overall COSt:S associated with these
aforementioned injuries,
E) Integration into 5-Year Plan - This project integrates into our 5 year plan by improving safety to our
t
emproyees. and transported patients. Most importantly, this equipment serves to reduce the number of
strains, sprains and vertebral injuries to our employees as well as reduced the number of partial patient
drops due to proper stretcher loading, operations and patient's weight
DH Form 1767, December 2008
N
TR12242 - Exhibit A
................ ............ ...... .
Ip Item 14 and go to Item IS, -unless your project is research and eva.1vation and you have not
completed the preceding Justificaflon Summag and one outcome item.
------- - ------ ---- ............................ ........
14., Research and Evaluation Justification Summary, and Outcome". You
additional one sided, double spaced pages for this item.
may use no more than three
A) Justify the need for this project as it relates to EMS.
B) Identify (1) location and (2) population to which this research pertains,
C) Among injuries,
identified in 14(B) above, specify a past time frame, and provide the numter of
;
deaths. or other adverse conditions during this time that you estimate: the practical application
of this research will reduce (or positive effect that It will increase).
:D) (1) Provide the: expected numeric change when the anticipated findings of this project are placed into
practicaluserl
(2) Explain the basis for your estimates,
E) State your hypothesis.
F) Provide the method and design for this project.
G) Attach any questionnaives or involved documents that will be used.
H) If human or other living subjects are involved in this rese.arch, provide docurrientati,on that you will
comply with all applicable federal and state laws regarding research subjects.
1) Describe how you will[ collect and analyze the data.
. . . .. .. ......
................ .......................
15. Statutory Considerations and.."G.r1terla, The following are based on s. 401..113(2)(b) and 401,117, E.S.
Use no more than one additional double spaced page to ccimiplete this itern, Write N/A for those things in
this section that do not pertain to this project. Respond to all others.
Justify that this project will:
A) Serve the requirements of the population upon which it will impact..
8) Enable emergency vehicles and their staff to conform to state standards established by law or rule of
the department..
C) Enable the vehicles of your organization to contain at least the minim-urr equipment and supplies as
required by law,: rule or regulation of the department.
D) Enable the vehicles of your organization to have, at a minimum, a direct communications linkup with
the operating base and hospital designated as the primary receiving facility,
EI) Enable your organization to improve or expand the provision of:
1) EMS services on a, county, multi county, or area mid e basis
2) Single EMS provide ror coordinated imefficds of delivering serviCres.
3.) Coordination of all EMS m comunication links, with police, fire. emergency vehicles., and othe: r
related services.
DH Form 17:67, Decernb*er 2008
001
TR12242 - Exhibit A
15. Statutory Co"sidera Lions and: Criteria
A) Serve the population: This grant %yould provide the needed risk protection to all EMS personnel
patientsand serve the entire population of Broward County throughthe provision of safe transport of all
our patients.
I Conform to State Standards: This project specifically helps Tamarac Fire Rescue to address
Goal 9.4, 2010-2014 draft State-wide EMS Goals and Objectives, which aims to 'reduce the number of on -
the -Job
the. -Job injures." The patient lifting devices and power st(etcher could reduce the number of patient and
personnel injuries to 90% and beyond, thereby (educing workers compensation and litigation claims,
C) Minimum equipment and supplies:
Yes. Currently, under Chapter 64J these stretcher lifting
devices will meet all FDA, state and local requirements for safe load i n.glun loading and transport of a
patient .
D) Communications:
N/A
E) Enable your organization to improve or expand:
This project improves
the,
provision of EM.S
services within the city and countywide through the
provision of safe transport
of
all our patients. In
addition., it will continue to reduce the potential number of injuries related to patient lifting and loading as
well as to provide a resource to any other jurisdiction requesting automatic andfor mutual aid routine -
assistance and in times of declared regional, state, or national disasters when assistance is requested.
OH FGrm 1767., December 200.8
R1
TR12242 - Exhibit A
16. Work activities and tree frames. Indicate the major activities for completing the project (use only the
space provided). Be reasonable, most projects cannot be completed in less than six months and if it is a
communications project, it will take about a year. Also, if you are purchasing certain makes, of
ambulances, it takes at least nine months for them to be delivered after the bid I's let,,
Work Activity
elect, lift device vendor
ufobase lift devioes
. . . . . . . . . . . . . . . . . . . - - - . . . . . . . . . ...
ire 611(etchefs and pafient lift devices
Numb of Months After Grant Starts
oath 0
onth 3
th 5
E rid
Month 3
Month 6
Month 8
.......... .......... __., ... ___ ... ... ... .... _,:_ - � � , ", , .....
lace devices on response units Wii h i" n on e month after, receiving devicesand/or
rain personnel on devices and stretchers
i or patient and personnel injuries
Luring resve build.
rnm edia tely a fte r tf a i n inng
-going and continuous
17. quri qpty GovernmenRits: If this application is bein g 'submitted by a county agency, describe in the space
�",,y
below why this request cannot be paid for out of funds aviarded under the state EMS county grant
program. Include in the explanation why any unspent county grant funds, which are now in yourcounty
accounts., cannot be allocated in whole or part for the costs herein.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
DH Form 1767, December 200a
WE
TR12242 - Exhibit A
Salaries and Benefits,* For each
position fitle, provide the aniount of
sala ry per hour, F I CA per h o ur,
fringe benefits, and the total
number of hours..
NIA
TOTAL -
Costs
Expenses: These are travel costs I Costs: LiSt the price
and the usual, ordinary, and and source(s) of the
incidental expenditures by an price identified.
agency, such as., commodities and
supplies of a consumable nature,
excluding expenditures classified
as operating capital outlay (see
next category),
NIA
TOTAL
MI Form 1767, Decernbet 2008
11
. . . ...... .......
Justification: Provide a brief justification
why each of the positions and the numbers
of hours are necessary for this project.
Justification: Justify why each of the
expense items and quantities are
necessary to this project.
TR12242 - Exhibit A
.... ....... ... ... .
Ve'h'i"c'l'e's",e"q*u�i;pmen"t,,end other .1
... Cos*tls:L,ist"lt�h"ell-price
----------
TIJUStification: stag w-, by ea c h of the i tern s
Operating capital outlay means
of the item and the
and quantities I;sted is a necessary
equipment, fixtures, and other
source(s) used to
component of this project.
tangible personal property of a non
identify the price,
consumable and non expendable
nature, and the normal expected
I ife of which, is I year or more.
. ......... .............. . .. ........
...
.....
Powe
(6) r
............. . .......
$12 0,000..00-
Power unit to be incorporated into front line
........ .................... . ........
rescues for liffing Power Pro stretchers (6).
(1) Power Pro Stretchers
$10,500,00
Actual power stretcher to replace manual
stretcher,
(1),::,�,,,�Iaqe IV ... Pole $250.00
.......... .........I...
Hold IV bags pum during trans rt
(1) FIE O�ygen Bottle Holder
$125.00
1
Hold -o gen cylinder ... . ..................
jjj_�
Ease of operp'tions
t�j) Pmketed BackresL
17 .0 :0
Hold EMS eq uipment transport/movernent:
(1) HIE Storm lat
....... 100.,00
. . .................. ...............
Control loose items
TOTAL,
State Amount
(Check applicable. program)
El Matching.- 75 Percent
[.j Rural: 90 Percent
Local Match Amount
(Check applicable program)
0 Matching: 25 Percent
Rural-, 10 Percent
Grand Total
................. ..... -
DH Form 1767, December 2008
12
TR12242 - Exhibit A
_.
1 ga Certification:
y signature befog certifies the following.
OWN IM--
I am aware that any omissions, falsifications, r isstatements, or misrepresentations in this
appfication may disqualify me for this grant and, if funded, may be grounds for termination at a
later date. I understand that any information I give may be investigated as allowed bylaw, I
ert ify that to the best of my knowledge and belief a f l of the statements contained herein and on
ny attachments are true, correct, complete, and made in good faith.
i agree that any and all information submitted in this application will become a public document
pursuant to Section 11 9W, F.S. when received by the Florida Bureau of EMS This includes
material h ich the applicant might consider to be Gonfid ential or a trade se cfet. Any claim of
+onfidentiality is waived by the applicant upon submission of this application pursuant to Section
I 1 -07,F. S., effective after opening by the Florida Bureau of EMS:
I accept that in the best interests of the State, the Florida Bureau of EMS reserves the right to
reject or revise any and all grant proposals or waive any minor irregularity or te�chtnicality in
proposals received, and can exercls a that right.
I, the undersigned, understand and accept that the Notice of Latching Grant Awards will be
advertised in the Florida Administrative Weeki , and that 21 days after this advertisements
Ipubllsh�ed I waive a7 7 challenge �� ���I��n�or protest the a ■ *�Yr�r�s+s pursuant toCF Chapter 120, F. AMr
I cert�fy that the cash match will be expended between the beginning and ending dates of the
strict and will be used in s���� accordance with the c�rl� content of the application and approved
budget for the activities identified. In addition, the budget shall not exceed, the department,
approved funds for those activities identified in the notification letter, No funds count towards
satisfying this grant if the funds were also used to satisfy a matching requirement of another
state grant. All cash, salaries, fringe benefits, expenses, equipment, and pother ,expenses as
fisted in this application shall be committed and used for the activities approved as a Bart of this
Want.
_... __
cceptance of Terms and Conditions: If awarded a grant, I certify that I will comply with. all of the
above and also accept the attached grant terms and conditions and acknowledge this by signing
below.
gnat�ur�e ``fu�tbor�ed grant �gnef i DD I Y
Individual Identified in horn
2)-
DH Fora 1767, Rev. June 20-0.2
t>l Fora 1767, December 2N8
13
TR12242 - Exhibit A
FLORWA DEPAR TMEN T of HEAt, rH
EMS GRANT PROGRAM
REQUEST FOR GRANT FUND
RIBUTION
In accordance with the provisions of Section 401,113(2) (b)) F., S., the undersigned hereby
requests an EMS grant fund distribution for the improvement and expansion or continuation of
pre -hospital EMS.
DOH Remit Payment To:
Name of Agency: City of Tamarac Fire Rescue Department
Mailing Address: 6000 Hiatus Rrd, Tamarac, FL 33321
Fede(alident-Ification Number r5 9 1
Authorized Agency Offic�11.
Signatofe
Michael Cernech, City Manager
Type Name and'I'tiltle
Sign at0 return this page witli yotir application to-,
Florida Deparknent of Health
BEMS Grani Program
4052 Bald Cypress Way, Bin C18
Tallaho,us ee, Florida 32399-1736
Do not write below this line. For useby Bureau of Erner
Grant Amount For State To Pay: $__�
ApLproved By,p
Signature of EMS Grant Officer
State Fiscal Year:
ncy Medical Services personnel on
Grant I:D Code:
organiziatlon-:Pod e
E.0:
OCR
Object Coade
64-25-60-00-000
N_
N2000
7
Federal Tax ID: VF_
Grant Beginning Date-..
04 Fb(ni 1767, De bet 2DQ8
Grant Ending Date:
iry
Date
TR12242 - Exhi,
FLORIDA DEPARTM:F...NT OF
iHEALT
4
Dick Scott John 11, Armstrong, MD
Govel'1101* Stare Surgeon General
June 11, 2012
Mr. Michael Cernech, City Manager
City of Tamarac Fire Rescue
7525 Northwest 88th Avenue
Tamarac, Florida 33321
Dear Mr. Cernech:
I am pleased to award City of Tamarac Fire Rescue an emergency medical services (EMS)
snatching grant in the amount of $49,197.00. The funds will be sent to you in full within 30 days.
The grant ID code is M1103. In accordance with section 401.113(2)(b), Florida Statutes, the
grant budget is 75 percent state funds and 25 percent matching funds. Your required local cash
match for this grant is $16,399.00, The purpose of this grant is to improve and expand EMS by
assisting your organization in the purchase of three power load units for lifting stretchers, one
power pro stretcher, and accessories.
This grant program is number 64,003 in the Florida Catalog of state Financial Assistance. The
state money is paid from the Department of Health's EMS Trust Fund and there are no federal
funds involved.
Your signed grant application affirms you have read, understand, and will comply with the terms
and conditions in the "Florida EMS Matching Grant Program Application Packet, June 2008."
The grant begins the date of this letter and ends June 30, 2013. Reports are due the third week
of October 2012) February 2013, and July 2013 (the final report). Please include with your final
report a refund check for any unspent state funds and interest earned, if any, Enclosed is a
copy of the expenditure report form and reporting requirements.
Thank you for your participation in this state EMS grant program. If you need assistance, please
feel free to contact Mr. Alan Van Lewen, Health Services and Facilities Consultant in the Bureau
of EMS, at (850) 245-4440, extension 2734.
Sincerely,
Victor J nson, Interim Director
Division of Emergency Medical Operations
VJ/avl
Enclosures
CC' Thomas Sheridan, EMS Division Chief
Division of Fn-iergetic y Medical Operations
4052 Bald Cypress \'ay, Bin C 18 n "kallahassee, Florida 32399- l 738
Phone: (850) 245-4440 - Fax: (850) 921-8 162 ° littps://�vNAdNv.floridashealtli.con-i
TR12242 - Exhibit C
Power -Load Early Adaptor Pricing
Date 7/6/2012
Quote valid thru August 24th, 2012
Tamarac Fire Rescue
6000 Hiatus Road, Tamarac, FL 33321
Aft: Chief Tom Sheridan
954-597-3800
Standard Unit:
3 Power -LOAD Cot Fastening System
3 Power -Pro #6500 Compatability Kit
Please include desired ship dates on your Purchase Order!
#6390-000-000
#6500-700-049
List Price
23, 950.00
2,941.00
Stryker
EMS Equipment
Steve Winsor
Territory Manager
3800 E. Centre Ave
Portage, MI 49002
800-669-4968 ext#8578
FAX 561-793-2840
CELL 561-714-9578
steve.wi nsor(@stryker.com
Unit Price
17,723.23
2,176.34
Ext Sell
53,169.69
6,529.02
Total (Including Shipping):[____$59,698.71
To Place order, scan and email to steve.winsorC@stryker.com or FAX to 561-793-2840
Stryker EMS Steve Winsor
THANK YOU!
Order subject to approval by Stryker Corporation. Taxes will be invoiced as a separate item when applicable.
Credit cannot be allowed on returns of special or modified items. All approved returns will be accepted ONLY in Portage, Michigan.
TR12242 - Exhibit D
Bob Adams
Director of Sales, Stryker Medical
3800 E Centre Ave
Portage, MI49002
t. 269-389-6848
bob.adams@ stryker.com
Date: August 20, 2012
Re: Power -LOAD Cot Fastener Sole Source Information
To: Tamarac Fire Rescue
Stryker"
Medical
Stryker Medical certifies that we are the sole manufacturer of the Stryker EMS Power -LOAD
(Model 6390). This correspondence is to inform you of the unique characteristics of the Power -
LOAD Cot Fastener. These characteristics can be broken down into two primary categories:
Independent Qualification, and Ease of Use.
The Stryker EMS Power -LOAD (Model 6390) cot fastening system is mounted within the
patient compartment and is intended to aid in the loading/unloading of patients. The Stryker
Power -LOAD is the only powered cot fastening system that meets the following:
Independent Qualification
• IPX6: The system is rated to withstand powerful water jets.
• IEC 60601-1 and IEC 60601-1-2: This certification indicates that Power -LOAD
conforms to industry standards for mechanical and electrical safety for medical
electrical devices, as well as electromagnetic compatibility and immunity.
• BS EN-1789 clause 4.5.9: This is a European dynamic crash test which subjects a
50th percentile dummy to a nominal IOg deceleration for a minimum of 50ms.
Following the test there shall be no sharp edges or danger to the safety of persons in
the road ambulance.
Ease of Use
• Device must provide a linear guide when loading and unloading the cot
• Device must allow for remote actuation from Power -PRO foot end controls
• Device must engage to the cot during loading and unloading, providing a means of
lifting and lowering
• Device must allow for manual back-up operation in the event of power failure or
system error
• Device must have a safe working load of 870 lbs and be capable of lifting patients
weighing up to 700lbs.
• Device must be mounted inside the patient compartment to prevent environmental
exposure and corrosion
TR12242 - Exhibit D
• Device must be power washable
• Device must be capable of inductively charging the Stryker SMRT cot battery
Please forward any further questions to your Stryker sales representative
Sincerely,
Bob Adams,
Director of Sales, Stryker Medical
3800 East Centre Ave.
Portage, MI 49002
TR 12242
Exhibit D
SOLE SOURCE JUSTIFICATION
To Be Submitted YI/fth All Requtsitfons For Sole Source Purchases above $2,500.
POLICY: A contract may be awarded for a supply, service, or construction item without competition when the Purchasing and
Contracts Manager determines in writing that there Is only one economically feasible source for the required supply, service, or
construction item, or when requirements for standardization, warranty, geographic and territorial restrictions, or other factors create a
situation where competition is either not feasible or practicable, A City Department requesting solve source procurement of $2,500 or
greater, must submit a written request to the Purchasing and Contracts Manager for approval, which must be accompanied by a written
justification signed by the department head. Sole source requests in excess of $65,000 will require City Commission approval.
(Tamarac Procurement Code Section 6-148(b))
Important Note, It is a felony to knowingly circumvent a competitive process for commodities or services
by fraudulently specif ing sole source. Florida Statute 838.22 2.
Date 8/28112 Department Fire
Vendor Name Str ker
Item or Service Being Purchased Power Load S stems for Hydraulic Stretchers
Requisition Number TBD
PLEASE CHECK THE CATEGORY APPROPRIATE TO THIS PURCHASE (Additional pages should be included for
detallad justification comments):
One -of -a -kind
The commodity or service has no competitive product (one -of -a -kind) AND IS AVAILABLE FROM ONL Y ONE VENDOR.
No Substitute
A component or replacement part has no substitute AND CAN BE OBTAINED FROM ONLY ONE VENDOR.
X Compatibility
Compatibility is the overriding consideration AND THE ITEM/SERVICE CAN BE OBTAINED FROM ONLY ONE VENDOR.
Delivery Date
The ability or ONL Y ONE VENDOR to meet a necessary delivery date,
X Follow-up Service
ONL Y ONE VENDOR is able to make on -call repairs at a particular location,
Emergency
Urgent need or the item or service does not permit soliciting competitive bids, as in cases of emergencies, disasters, etc.
Monopoly
A monopoly exists as in the case of the U.S. Post Once, Florida Power & Light, Sun -Sentinel, Broward County and so on.
Requested By
Dept. Head Signature
PURCHASING APPROVAL
ike Burton
Date 8/28/12
Date �124
I 1�
Date �� /�