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Home My WebLink AboutCity of Tamarac Resolution R-2012-110Temp. Reso 12251 September 19, 2012 Page 1 of 4 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R2012-j� A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXTEND AN EXISTING AGREEMENT WITH POSTAL CENTER INTERNATIONAL, INC. FOR CITY-WIDE MAILING SERVICES, UTILIZING SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP CONTRACT #785-9915, EFFECTIVE OCTOBER 5, 2008,.THROUGH OCTOBER 4, 2013 OR AS EXTENDED BY THE CITY OF FT. LAUDERDALE ON BEHALF OF THE SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE; PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the goal of the City of Tamarac is to streamline mailing service operations by providing economical and efficient service to all City Departments; and WHEREAS, the Southeast Florida Governmental Purchasing Cooperative Group through the City of Fort Lauderdale as lead agency, competitively solicited and entered into an Agreement with Postal Center International, Inc. for a three-year period effective October 5, 2008, through October 4, 2011, with an option to renew for one additional year through October 4, 2012; and WHEREAS, City Code §6-154 allows the Purchasing and Contracts Manager the authority to join with other units of government in cooperative purchasing agreements when the best interest of the City would be served; and Temp. Reso 12251 September 19, 2012 Page 2 of 4 WHEREAS, the City Commission approved the purchase of city-wide mailing services from Postal Center International, Inc. for a three-year period effective October 5, 2008 through October 4, 2011, with the option to renew for one additional year, utilizing the Southeast Florida Governmental Purchasing Cooperative contract #785-9915 via Resolution R-2008-134 at its September 24, 2008 meeting, a copy of such resolution is on file with the City Clerk; and WHEREAS, the one year option to renew was exercised through October 4, 20122 as provided for under Resolution R-2008-134; and WHEREAS, after conducting a market study, the City of Ft. Lauderdale, as lead agency, and on behalf of the Southeast Florida Governmental Purchasing Cooperative has extended the term of the Agreement through October 4, 2013, a copy of such extension notice is included herein as Exhibit "1 "; and WHEREAS, the City Clerk and Purchasing and Contracts Manager recommends that the best interest of the citizens and residents of the City of Tamarac, Florida will be served by extending the Southeast Florida Governmental Purchasing Cooperative contract #785-9915 with Postal Center International, Inc.; and WHEREAS, Postal Service International, Inc. has agreed to continue to extend the terms of the South Florida Governmental Purchasing Cooperative Agreement #785-9915 through October 4, 2013, as evidenced by the correspondence attached hereto as Exhibit "2"; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in Temp. Reso 12251 September 19, 2012 Page 3 of 4 the best interest of the citizens and residents of the City of Tamarac to extend said agreement with Postal Center International, Inc. utilizing the Southeast Florida Governmental Purchasing Cooperative contract #785-9915 for providing city-wide mailing services through October 4, 2013, or as further extended by the City of Ft. Lauderdale on behalf of the Southeast Florida Governmental Purchasing Cooperative. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION L The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof and all exhibits referenced and attached hereto are incorporated herein and made a specific part of this resolution.. SECTION 2: That the appropriate City Officials are hereby authorized to extend the purchase of city-wide mailing services with Postal Center International, Inc. utilizing the Southeast Florida Governmental Purchasing Cooperative Contract #785-9915, effective October 5, 2008 through October 4, 2013, or as further extended by the City of Ft. Lauderdale on behalf of the Southeast Florida Governmental Purchasing Cooperative. SECTION 3: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Temp. Reso 12251 September 19, 2012 Page 4 of 4 Resolution. SECTION 5: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this day of October, 2012. B ETH TALABISCO Mayor ATTEST: RECORD OF COMMISSION VOTE: MAYOR TALABISCO DIST 1: COMM BUSHNELL � DIST 2: COMM GOMEZ DIST 3: V/M GLASSER DIST 4: COMM. DRESSLER I HEREBY CERTIFY that I have approved this RESOLUTION as to form SAMU EL S. GOREN CITY ATTORNEY City of Fort Lauderdale • Procurement Services Division 106 N. Andrews Avenue, Rm. 619 • Fort Lauderdale, FL 33341 954-828-5933 Fax 954828-5676 121jrchasefiftrtlauderdale.go August 8, 2012 Postal Center International, Inc. Attn: Ismael Diaz 3406 SW 25 Terrace Fort Lauderdale, FL 33312 RE: Contract Extension/Contract No. 785-9915 Presort Mar! Services Dear Mr. Diaz: The extension of the contract noted above was approved at the City Commission Conference meeting on .duly 10, 2012, Item M-26. The revised contract expiration -date will be October 4, 2013. All terms, condittons and specifications of this contract will remain in effect during the extension period, including insurance and/or performance bond coverage requirements. If insurance is required for this contract, you should review your expiration date(s) at this time to insure that your coverage is current and provide this office With an updated certificate. . We hope this wild continue to be a rewarding and profitable business relationship. Sincerely, Carrie L. Keohane Administrative Assistant I i From: 07105/2012 15:12 Jul as 2012 2 : 32ph C # tv of Fort Lauderdale 554 -029 -55?5 My of Fort Lauderdale • Proa"mant Gerview VVISIon 100 N. And(eft Avems, 619 +• Fort LsudsMals, F1011da 33301 964-M4M Fox 96"20-6375 July S, 2012 Postal Center Infernationelp Inc. Alin: Ismael Diaz 3406 SW 28 Tafface Fort Lauderdale, FIL 33311 Fax, 95441974697 ?ear Mt, Qi: Contact 7854918 for Presort Mail �$rvices expires on 10141201 Land as a provislon for renewal under the orIgInal terms, conditions and 9pecificattons 1dr additional one-year extensions_ NOTE: Th& purpose of !this lettslr is to determine your desire to this F*nWMI provisions Mvbaulm kGA n 22BAtitut-9- --An ZftnjLlon At re ! this2.*MMGL Someone vrlth 'outh0riza130n to sign for your company must place their signature where indicated ]a F A ERINF..COMP-ANYOR YOU - ft ■ �.-r.Irwt.1` /�M �l f!� A/7r�lS� aiw► ��w� #648 P-0011001 P. i UT ODD O N LF. Only the sign$ ureof an euthorizad officer or someone authorized to bind your company will be scoepted. Your response must be received no Eater then 5:04 p.rn. 7/12112. Fax or small. response will be accepted, (954) 828-5578 or . Failure to respond vAft be deemed as evidence that your firm is no longer intemsted in requesting its option to renew this contraol. Your cooperation In this muter Is appreciated. For further Information please contact Procurement Specialist, Richard Ewell at 954-82&5138 or email 1 I YES s We offer to renew thin contract per the original terms, conditions and sp Mea8ons for MY (0) months. Sign ee must b® euthorked to bind the oompany. W—W _ .O- -- - - - NO: We do not wish to renew this contract for the folloerring reasons. Authorized Signature Tito .......... ... .. .......... ...... ..............................._..................... ....». .................. .................................................................................. PURCHASING AND CONTRACTS DIVISION � : 1 August 14, 2012 z I Postal Center International, Inc. ATTN: Mr. Ismael Diaz Ilia E-mail Shaneiceb0suftdcom IY...Y YY Ii�iY. W.`IIWiIIW1.�Y-Y..W� 1 3408 SW 26 Terrace Fort Lauderdale, FL 33312 f i RE: Agreement Renewal - Presort Mailing Services City of Tamarac i Dear Mr.Diaz: The City Commission of the City of Tamarac entered into an Agreement with your firm for Presort Mailing Services for the City of Tamarac, based on the City of Ft. Lauderdale Contract #785- 9915. We have been utilizing this Agreement since it was originally awarded to you by the City of � Ft. Lauderdale. The current Agreement is set to expire on October 4, 2012. The City's most recent award resolution, dated September 24, 2008, authorized the contract term through October 4, 2011, and further provides for one (1) additional one (1) year renewal, subject to renewal of your agreement by the City of Ft. Lauderdale. Since the City of Ft. Lauderdale has reneged their Agreement through October 4, 2013, 1 am requesting your acceptance for the renewal of the subject contract for the City of Tamarac as well. If you are agreeable, please sign and return a copy of this letter to my attention. You may scan and e-mail the letter to keith. latz tamarac.or , or fax it to (954) 597-3565. I would also ask that you provide the City with updated Certificates of Insurance showing the City of Tamarac as an additional insured. f We look forward to continuing our business relationship for another year. Sincerely, j Keith K. G latz, CP PO Purchasing and Contracts Manager /We agree to renew our Agreement with the City of Tamarac in accordance with the terms, conditions and pricing of tratty of Ft. Lauderdale Agreement #785-99 x 5 until October 4, 2013. a ._ Signature e^e_J(4W4e-' Title/Date l We do not wish to renew our Agreement with the City of Tamarac. i Signature Title/Date "l td lei �rxt�flucCe... f ��. 7525 NN NhAvenvo I Tarnarac,.Fiorlda =21-2401.1 F; 954.597,35701 F 954.597.3565 EQUAL OPPOfMNfIY EMPLOYER No Text