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City of Tamarac Resolution R-2012-137
Temp Reso# 12264 Page 1 November 1, 2012 CITY OF TAMARAC, FLORIDA RESOLUTION NO R-2012- / 3 7 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO APPROVE THE CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER FY2011-2012) FOR THE U.S. DEPARTMENT OF HOUSING & URBAN DEVELOPMENT (HUD)'S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAMS FOR HUD'S FISCAL YEAR2011-2012; CASE NO.24-MI-12; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, as of October 1, 2011, the City of Tamarac has received funding from the U.S. Department of Housing and Urban Development (HUD) for HUD's Fiscal Year (FY2011-2012) in the amount of $377,497.00 for its Community Development Block Grant (CDBG) Program; and WHEREAS, at the conclusion of each funded year, the City of Tamarac must prepare a Consolidated Annual Performance Evaluation Report (CAPER), which details the expenditures for its approved projects and programs undertaken during that fiscal year; and WHEREAS, the approved CAPER FY 2011-2012 document will be submitted to HUD for approval by December 15, 2012; and WHEREAS, the Director of Community Development recommends approval; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in Temp Reso#12264 Page 2 November 1, 2012 the best interests of the citizens and residents of the City of Tamarac to approve the Consolidated Annual Performance Evaluation Report (CAPER FY2011-2012) for submittal to the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. All exhibits attached hereto are incorporated herein and made a specific part of this Resolution. SECTION 2: That the City- Commission adopt the Consolidated Annual Performance Evaluation Report (CAPER FY 2011-2012) (attached hereto as Exhibit "1 ") to be submitted to the U.S. Department of Housing and Urban Development (HUD) consistent with Community Development Block Grant (CDBG) Program requirements. SECTION 3: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. All exhibits attached hereto are incorporated herein and made a specific part of this Resolution. SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 5: This Resolution shall become effective immediately upon its 1 Te m p Reso# 12264 Page 3 November 1, 2012 passage and adoption. PASSED, ADOPTED AND APPROVED this c � day of 4W,2012 ATTEST: PATRICIA TEUF L, CMC INTERIM CITY CLERK I HEREBY CERTIFY that I have approved this RESOLUTION as to form $AMINEL S. GOREN CITY ATTORNEY CITY BETH T, MAYOR AS B. TALABISCO D. GLASSER P. BUSHNELL M. GOMEZ H. DRESSLER LORIDA I Dnsoi-loated Annual Fertc Evaluation Ranort FY 2(l once ant; - 2(112 olTAMARAC �^X Yr�� 1�' J, w s �• J, mz IMMUNITY DEVELOPMENT BLOCK (CDBG) PROGRAM GRANT NO. B-1 1 -MC-1 2-004F rX, CITY OF TAMARAC • Consolidated Annual Performance and Evaluation Report FY 2011 - 2012 City of Tamarac Mayor Beth Talabisco Vice Mayor _ Diane Glasser Commissioner Pamela Bushnell Commissioner Michelle Gomez Commission Harry Dressler City Manager Michael C. Cernech Our Vision The City of Tamarac, Our Community of Choice -Leading the nation in quality of life through safe neighborhoods, a vibrant community, exceptional customer service and recognized excellence. Our Mission We "Committed to Excellence. ..Always" It is our job to foster and create an environment that: Responds to the Customer Creates and Innovates Works as a Team Achieves Results Makes a Difference Our Values As stewards of the public trust, we value: Vision Integrity Efficiency Quality Service City of Tarnarac 2 FY 2011 - 2012 CAPER 0 0 Prepared by: Community Development Department Housing Division TABLE OF CONTENTS I. : #rrcton ##: 0rn;runty :Description # ity:llfda. $c /cc+o#edes #ll, " It." -Ill# ` V iirrat of Ar�nuai Peror#11an VInnual Aesse- Vi:#:# ` un d hg(G t oria IX tiv:iti an, Propoaed :��rnptishments X.:erfn ne jM m�nts: X ::3eS`d tbectVehtat X1:1. vv i ifij :end:::a:c o:rn :: #thetas b gar : I XI I # nrtnt bf:t\/ is#gib.#Gauge #/y Rob:roes vthnu rigid idtion: XV. Hceho S end P�onsitd by Atirrity X i. other A fi, ! do t e to:Afrtb#e Housing 8 fair Moun : C . S:e+tin li r D tev# B ctn } a�e_. �:#nt.�uton#:trd::�'-.P` n't ture: C annum:..0 fire #'~#: L6v r c e ourb XI#.:NI.►:nito:rir�:g.rdt rd an hrecedur t-lmentend���D.ot#off Plan X#** *, F'b#iG N�atitiati:on: XX:::'ubl#c Cmen t: CI:�cpatori :iten Pirtii tC' - A. PE R b* I i 0 N io.n f�fr� nan ia# rn y Rip i t - :p:Rz6 S2 urn ry :cifAd-Wit" e Rep rfi O. Fr isfy " - PRQSUM, oF Section Reps# - H-1J[D .Form 6000.2 Contractor 'and*'Subcontractor Activity Report -HUD Form 2516 City of Tamarac 3 IN E 13 14 16 17 1�8 28 29 2J 30 30 31 32 33 34 3�5 35 E-xh:l�b.t 1 --Ex ib.it 2 -.Exhibit ExhIlibit-4. lExhibit-5 Exhibit 6 Exhibit 7 FY 2011 - 2012 CAPER INTRODUCTION The Consolidated Annual Performance Evaluation Report (CAPER FY 2011/2012), details the City's past year performance relative to the expenditure of Community Development Block Grant (CDBG) funds to accomplish those goals stated in the Five - Year Consolidated Plan and its corresponding Annual Action Plan. In fiscal year 2011/2012 the City of Tamarac successfully received approval from the U.S. Department of Housing and Urban Development (HUD) to participate in the Community Development Block Grant (CDBG) program. The City's FY 2011/2012 Annual Action Plan was approved by the U.S. Department of Housing and Urban Development and a Grant Agreement was executed on October 12, 2011. The October 1, 2011 thru September 30, 2012 funding period covered by this report, reflects the progress made in achieving the twelfth year annual funding goals/priorities established by the City of Tamarac. The Twelfth Year grant allocation, totaling $377,497.00 and federal compliance actions associated with the receipt of HUD funds is the primary focus of the CAPER 2011/2012 Annual Performance Evaluation Report. The activities conducted with CDBG funds cover affordable housing, social services and public facilities improvements. This CAPER will provide information as to the goals and accomplishments of the City of Tamarac's CDBG program. In addition to CDBG funds, the City of Tamarac receives funds from the State Housing Initiative Partnership Program (SHIP); when funded by legislature, and is a member of the Broward County Consortium for of Home Investment Partnership Program (HOME). During FY 2011/2012 the City of Tamarac was still working with its Neighborhood Stabilization Program Funds Round 1 (NSP1) and Round 3 (NSP3) from the U.S. Department of Housing and Urban Development. The City of Tamarac was a recipient of Emergency Assistance for Redevelopment of Abandoned and Foreclosed Homes under the Housing and Economic Recovery Act, 2008 in the amount of $4,772,218.00 for Neighborhood Stabilization Program -Round 1, and another $1,427,857 under Neighborhood Stabilization Program- Round 3. These funds were allocated to Acquisition/Rehabilitation, Financing Mechanism and Demolition activities. During the 2011/2012 fiscal year, the City completed the NSP1 program successfully expending 100% of its funds well before HUD's established deadline. Most of the additional funding sources mentioned above worked in conjunction with the CDBG Program leveraging funds across activities. Another accomplishment during FY 2011/2012 was the implementation of Section 3 and Davis Bacon Plans. The City had been practicing these requirements as part of its Housing Assistance Programs; however, no "Plan" had ever been prepared. Housing staff made strong efforts this fiscal year to focus on creating formal plans to meet HUD's very important programmatic requirements in these two fields. City of Tamarac 4 FY 2011 2012 CAPER 0 0 0 COMMUNITY DESCRIPTION The City of Tamarac is a full -service City offering its residents a variety of services and programs. Located in central Broward County, Tamarac is ideally located with easy ac- cess to major highways, shopping, entertainment, and leisure activities. The City was incorporated in 1963 by developer Kenneth E. Behring, and has grown from an active retirement community to a City that now boasts an average resident age of 45 and greater diversity than ever before. As the City's branding slogan states, Tamarac is "The City for Your Life" -- not only is it your city from the moment you are born, it also provides the quality and type of life you deserve throughout your lifetime. Mr. Behring's vision was to offer the convenience of a condominium with the privacy of a single-family home for active retirees. The first neighborhood he built was Tamarac Lakes, located on the eastern side of the city. The new homes were one-story, one- or two -bedroom homes that surrounded a common clubhouse which provided a great deal of social activities for the residents. Residents paid a small monthly fee that provided for lawn maintenance and periodic house painting and roof cleanings. The p g g popularity of his concept quickly led to further expansion. New neighborhoods such as the Mainlands and Woodlands followed as the Behring Corporation was able to purchase more land (which accounts for the city's odd shape). As with the surrounding areas, businesses began moving in to the new community and Tamarac thrived as a destination for snowbirds and year-round residents looking for the "good life." There are currently 1,527 businesses registered within the City. Lush green lawns and inviting canals frame Tamarac's diverse opportunities to make a home. Whether people seek the convenience and economy of a condo - flat or want the spaciousness and luxury of a large home with a golf course view, they are likely to find it in Tamarac. Tamarac's Parks and Recreations Department provides year-round recreation programs for every age group. Softball,, tennis, roller hockey, senior activities and events, boat launch, fishing, picnic and shaded playground facilities are offered at four city -owned and operated Parks. Tamarac is a safe city. Its crime rate is the lowest for any Broward County municipality or more than 60,000 residents. Tamarac operates under a City Commission/City Manager form of government. Residents elect their Mayor -at -large and each of four City Commissioners from single -member electoral districts. Tamarac's `customer -first' orientation is a secret to the City's recent economic and community development successes. The City promises businesses and residents a professional "customer service that is second to none." Tamarac is also determined to become a High Performance Organization (HPO) with a long-term commitment to both its employees and residents. The City has undertaken the intense process for organizational self- assessment through the Sterling Criteria, which is a nationally recognized world -class standard for organizational excellence. 0 City of Tamarac 5 FY 2011 - 2012 CAPER 11/2012 CITY AWARDS COLADES Building Department: • Immediate Past President, Building Officials Association of Florida Claudio Grande, Chief Building Official (2011-2012') • First Vice President, Broward County Building Officials Association Claudio Grande, Chief Building Official (2010-2012) • Appointee, Florida State Chief Financial Officer's Florida Fire Code Advisory Council ( 4 year term) Claudio Grande, Chief Building Official (2006 — 2012) • Appointee, International Code Council, Education Committee (3 year term) Claudio Grande, Chief Building Official (2006 — 2012) • ASFPM Certified Floodplain Manager, Association of State Floodplain Managers, Inc. Claudio Grande, Chief Building Official (2010 -- 2012) • Director, South Florida Chapter of the International Association of Electrical Inspectors Patrick Richardson, Chief Electrical Inspector/Assistant Building Official (2009 — 2012) • Director, Fort Lauderdale Division of the International Association of Electrical Inspectors Patrick Richardson, Chief Electrical Inspector/Assistant Building Official (1995 — 2012) • Membership Chairperson, Fort Lauderdale Division of the International Association of Electrical Inspectors Patrick Richardson, Chief Electrical Inspector/Assistant Building Official (2006 — 2012) • Appointee, Technical Advisory Committee, Broward County Emergency Recovery and Mitigation Group Patrick Richardson, Chief Electrical Inspector/Assistant Building Official (2011 — 2012) • ASFPM Certified Floodplain Manager, Association of State Floodplain Managers, Inc. Patrick Richardson, Chief Electrical InspectorfAssistant Building Official (2008 — 2012) BSO — Tamarac District: • Assessment Team Leader, Commission on Accreditation for Law Enforcement Agencies, Inc. (C.A.L.E.A.), J. Marc Duguay, District Chief (1999-2012) City Clerk's office: • Member, Records Management Committee, International Institute of Municipal Clerks (I I MC), Peter Richardson, City Clerk (Elected March 2, 2012) • Director, ARMA — Palm Beach Treasure Coast Chapter, Peter Richardson, City Clerk (Term of Office: May, 2012 — May, 2013) • Chairperson, Florida Association of City Clerks Awards and Scholarships Committee, Peter Richardson, City Clerk (Appointed June 12, 2012)) City Manager's office: • Board of Directors, Performance Committee Chair, Florida Benchmarking Consortium Bernadette Hughes, Management ,Analyst 11 • Board of Trustees, University Hospital (2/12) Michael C. Cernech, City Manager • Board of Directors, FCCMA District V, Director (9/12) Michael C. Cernech, City Manager City of Tamarac 6 FY 2011 - 2012 CAPER 40 r� 0 0 • Healthiest Employers 100-499 employees • City Livability Award South Florida Business Journal US Conference of Mayors Community Development: • Chair, Broward County Disaster Housing Action Group Angela Bauldree, Housing and Neighborhood Programs Manager • Appointee, Town of Davie Affordable Housing Advisory Committee Angela Bauldree, Housing and Neighborhood Programs Manager Financial Services: In the category of Honorable Mention • Director, Region Vll (Florida, Puerto Rico, Virgin Islands), Board of Directors, National Institute of Governmental Purchasing Keith Glatz, Purchasing and Contracts Manager Fire Rescue: • Appointee, Board of Rules and Appeals Fire Code Mechanical and Smoke Control Committee, Broward League of Cities has reappointed Chief Jeff Moral 1-23-12 • Board Member, Board of Rules and Appeals Committee, Broward League of Cities has reappointed Chief Jeff Moral 1-25-12 • Representative, the Broward County Florida Fire Marshal Association, Florida Fire Marshal's Association Region 7 appointed Chief Jeff Moral effective 1-26-12 • Florida Professional Emergency Manager (FPEM), Florida Emergency Professional Association, Van Schoen, Community Ed. Preparedness Specialist, Feb. 2012. • Appointee, Broward County Board of Rules and Appeals by Florida League of Cities: Assistant Chief Jeff Moral • Appointee, County Board of Rules and Appeals Fire Code, Smoke and Mechanical Committee, Broward County Board of Rules and Appeals: Assistant Chief Jeff Moral • Appointee, Broward County Commission's County Communications Consolidation Committee; Chief Mike Burton, November 2011. • Appointee, International Association of Fire Chiefs Human Relations Committee; Chief Mike Burton, Reappointed in 2011. • Appointee, Peer Evaluator for Chief Fire Officer Designee Candidates, Center for Public Safety Excellence/Commission on Professional Credentialing; Chief Mike Burton, 2010. • ISO Rating Improvement Achieved Class 6 rating • Certificate of Appreciation 100% participation NFIRS & FFIRS • 2012 Best International EMS Team/Physician Rallye Rejviz International Medical Rescue Competition Won First Place "Team EMS South Florida Parks and Recreation: • Director, Florida Recreation and Park Association Southeast Region 2010-2012: Michelle Zimmer, Recreation Superintendent • Board of Regents, Rocky Mountain Revenue Management School 2008-2012: Michelle Zimmer • President, Young Professionals for Covenant House Florida, Michelle Zimmer, Recreation Superintendent • Board member, Covenant House Florida, Michelle Zimmer, Recreation Superintendent City of Tamarac 7 FY 2011 4 2012 CAPE'? • Presenter for the Playful City USA Best Practices in Play webinar • Playful City USA Td Year • Designated Kaboom Best Practice for Catch Kids Club Program • City Livability Award for Catch Kids Club Program — US Conference of Mayors • Department Volunteer, Ed Levy received Public Service Award from Impact Broward Public Services (Public Works and Utilities): • Board Member, American Public Works Association (APWA), Jack Strain, Director of Public Services (2003-2012) • Member, American Society of Civil Engineers (ASCE), John Doherty, Assistant Public Works Director/Capital Projects Manager (1999-2012) • Member (Designee), Broward County Water Task Force Technical Team, James Moore, Assistant Director of Utilities (2011-2012) • Member, Broward County Water Task Force Technical Team, Jack Strain, Director of Public Services (2011-2012) • Chairman, Resource Recovery Board Technical Advisory Committee, Troy Gies, Budget/Contracts Manager (2012-2013) • Vice -Chairman, Resource Recovery Board Technical Advisory Committee, Troy Gies, Budget/Contracts Manager (2007-2012) • Board of Directors, Florida Stormwater Association, John Doherty, Assistant Public Works Director/Capital Projects Manager (2009-2012) • Chairman, General Employee Pension Trust, City of Tamarac, John Fletcher, Water Plant Superintendent (2000-2012) • Resident Member, Tamarac Firefighters Pension Board, City of Tamarac, James Moore, Assistant Director of Utilities (2006-2012) City of Tamarac 8 FY 201-1 - 2012 CAPER 0 I* 0 C, CITY MAP SOUTHGATE BLVD CITY OF TAMARAC �z NW 44th St. City of Tamarac 9 Florida FY 2011 - 2012 CAPER NARRATIVE OF ANNUAL PERFORMANCE City of Tamarac 10 FY 2011 - 2012 CAPER 0 • ANNUAL ASSESSMENT For fiscal year 2011-2012 the City was allocated $377,497 in CDBG funds from HUD. The funds were made available to the City after October 1, 2011. The allocation was used to fund activities and priorities herein described, according to and consistent with the City's FY 2010/2011-2014/2015 Consolidated Plan/Annual Action Plan. All activities undertaken by the City will benefit very low (below 30% AMI), low (below 50% AMI), and moderate (below 80%) income persons. The 2010/2011-2014/2015 Consolidated Plan addressed the City's needs via three goals and related and corresponding priorities that are summarized below: Goals The statutes for the HUD CDBG grant programs set forth three basic goals which are closely related to the major commitments and priorities of the U.S. Department of Housing and Urban Development (HUD). Each of these goals must primarily benefit very low, low and moderate income persons within the context described below: 1. To provide suitable living environment 2. To provide decent housing 3. To expand economic opportunities This five-year consolidated plan incorporates priorities and programs addressing these goals. OVERALL GOALS: The following goals show how the City will carry out is mission: SPECIFIC GOALS: Housing and Homeless ❖ Provide housing assistance. Home Rehabilitation (minor or major) of owner -occupied properties owned by low -moderate income households, including barrier free accessibility. As program funding and housing needs fluctuate over the next five years, the City will continually monitor the immediate needs of its residents to determine the best activities to address the need as part of the City's Annual Action Plans. 4* City of Tamarac Preserve existing housing stock through assistance Enforcement Division and Building Department. Encourage the construction. of high quality affordable occupied housing. Demolish unsafe structures as identified. by the Code rental and owner - Can -going coordination for services and housing for the homeless. II FY 201.1 - 2012 CAPER SPECIFIC GOALS: Community Development: ••• Community Self -investment in low/moderate income areas. ❖ Facilities/services to address critical social needs. ❖ Facilities/services for seniors, children and persons with special needs. SPECIFIC GOALS: Emergencies ❖ Governmental response to emergency/life threatening situations. Objectives The overall program objective is driven by several factors including (1) the age and condition of the residential developments in the City; (2) the need for community facilities for low/moderate income households, particularly elderly households; and (3) the need to provide Public Services. The City of Tamarac continues to promote high quality housing development, as well as quality maintenance of the City's existing. housing stock by residents. However, the City must insure that developers provide affordably high quality housing for the low/moderate income residents of the City. This objective can be achieved over the five year period through the following strategies: Provide funding assistance to maintain the supply of affordable housing through rehabilitation of older units. • Provide first-time homeownership opportunities for low and moderate income residents. • Provide public services based on the demand and needs of the residents'. • Code Enforcement activities • Public Facilities improvements CI 0 City of Tamarac 12 FY 2011 = 2012 CAPER I* 0 FUNDING CATEGORIES ACTIVITY Administration Public Services Residential Home Rehab. Rehabilitation Services Public Facilities Improvement (Sidewalk Installation) TOTAL go! $67,867.82 City of Tamarac FUNDED AMOUNT % OF FUNDING $ 7,629.18 2% $ 56,620.00 15% $ 180, 380.00 48% $ 67, 867.82 18 % $ 65,000.00 17% 377 9497.00 100% FY 2011/2012 FUNDING ALLOCATION PROGRAM DISTRIBUTION $7,629.18 13 04161i1 W,380.00 r Progam Admin = 2% r Public Services =15% Home Rehabilitation = 48% a Rehabilitation Services =18% w Sidewalk installation =17% FY 2011 - 2012 CAPER CDBG FY 2011-2012 ACTIVITIES AND PROPOSED ACCOMPLISHMENTS During the FY 2011 /2012, two amendments to the Action Plan were approved. The first amendment processed in January 2012 reallocated funds from the Home Rehabilitation activity to Public Facilities Improvements (Sidewalk Installation) activity in the amount of $65,000. The second amendment processed in June 2012 reallocated funds from the Home Rehabilitation activity to Rehabilitation Services activity in the amount of $67,867.82. Public Hearings were held for both amendments. HOME REHABILITATION Residential Rehabilitation (Minor Home Repair) $180,380.00 This activity will provide minor home repairs to a minimum of eight (8) low to moderate -income households who are experiencing conditions in and around the home that pose a threat to health, safety, and welfare of the household occupants. This activity is eligible under 24 CFR Section 570.202(a) and will benefit low and moderate -income households on an area -wide basis. Rehabilitation Services $ 67,867.82 This program activity includes marketing, application in -take and review and verification for eligibility, communication with general contractors, specification review and on site problem solving inspections and other services related to the completion of residential rehabilitation projects. IBLIC SERVICI Ca Public Service (Temporary Full -Time Social Worker) $469220.00 This activity will include funding for a full-time social worker to provide information and referral services to elderly residents, ongoing case management, implementation of the Senior Program and the Volunteer Program, addressing an average of 80 calls a month and managing a caseload of about 40 a week. Approximately one hundred (100) unduplicated clients will be served by the Social Worker this fiscal year. These activities are eligible under 24 CFR section 570.201(e), and will benefit low and moderate income persons as qualified under 570.208(a)(2), limited clientele. Public Service (Fit 4 U Jazzercise) $10,400.00 This activity will include funding for Jazzercise which is a blend of' jazz dance and easy -to -follow exercise movements set to various music including pop, jazz, country, funk, and classics. Each 60 minute class includes a gentle warm up, a 30 minute aerobic workout, a muscle toning and strengthening session which may be done with weights and a stretch finale or warm down. Approximately one -hundred (100) seniors per class will be served by the Fit 4 U Jazzercise this fiscal year with 4 classes available per week. These activities are eligible under 24 CFR section 570.201(e), and will benefit low and moderate income persons City of Tamarac 14 FY 2011 - 2012 CAPER r� 0 0 as qualified under 570.208(a)(2), limited clientele. PUBLIC FACILITIE IMPROVEMENTIL -MOD AREA BENEFIT Area -Wide Low -Moderate Neighborhood Benefit $ 65,000.00 (Installation of Sidewalks) The activity will provide for installation of sidewalks in low -moderate income neighborhoods. There are no existing sidewalks at these locations and the installation will improve accessibility and allow for area -wide benefit. This activity is eligible under 24 CFR Section 570.208 (a) (1) Auditing Services N $ 5,000.00 Since the FY 2010 CDBG program is an expenditure driven program that may result in total federal expenditures exceeding $500,000, the City is required under the U.S. Single Audit Act and the OMB Circular A-133 to have an annual compliance audit conducted. These activities are presumed to benefit low and moderate -income persons and are eligible under 24 CFR 570.206(a). Program Administration' $ 2,629.18 This activity will provide genera1 management, oversight, and coordination of the programs. Also, this activity will provide for an annual grant audit, and provide provision of fair housing services designed to further the fair housing objectives of the Fair Housing Act, 42 U.C.C. 3601-20. These activities are presumed to benefit low and moderate -income persons and are eligible under 24 CFR 570.206(a). TOTAL GRANT City of Tamarac 15 $377j497s00 FY 2011 - 2012 CAPER PERFORMANCE MEASUREMENTS The City funded the above activities to produce outcomes that fulfill HUD's objectives as follows: Outcome Accessibility, Affordability, and Sust+ainabitity for the purpose of creating suitable living environments. Project: Home Rehabilitation Public Service Public Facilities Improvement Activity: Minor Home Rehabilitation Rehabilitation Services Full -Time Socia-I Worker Fit 4UJazzercise class Sidewalk Installation The next page shows a chart presenting the City's Goals and Objectives for FY 2011/2012 activities using these codes to identify the corresponding outcomes: City of Tamarac 16 FY 20.11 - 2012 CAPER 0 0 0 TAMARAC GOALS & OBJECTIVES CHART C-DBG FUNDED FY 11/12 ACTIVITIES HOME REHABILITATION GOAL: To provide decent and affordable housina oaaortunities to Tamarac raaidents_ To offer assistance to correct health, safety, building and code Number of 11 Home deficiencies and households 8 Households Households 1 Rehabilitation violations. assisted Assisted Assisted SL 1 PUBLIC SERVICE GOAL: To provide Public Services sunnortina the needs and demand of Tamarac rssidenft_ To provide information and referral services to 1.40 101 residents in need with Unduplicated Unduplicated on -going case Number of residents residents Full -Time management and residents assisted per assisted per 2 Social Worker referral services. assisted. year. year. SLA A blend of jazz dance and easy to follow exercise movements set to an array of music and includes a gentle warm-up, 30 minute aerobic 142 workout and muscle Residents Fit 4 U toning and Number of Average of 75 Participants Jazzercise strengthening residents participants per class on 3 Class session. aftendina. per class average e SLA AREA WIDE LOW - MOD BENEFIT GOAL: To provide a safe environment for Tamarac residents at and around nuhlic facilitia-4_ 2 sidewalk Area -Wide Installation of locations Low Moderate accessibility pads and Number of identified, Neighborhood sidewalks in low -mod sidewalks solicitation in 4 Benefit areas. installed 0 progresS SLI 0 City of Tamarac 17 FY 2011 - 2012 CAPER PRIOR YEAR ACTIVITITES AND FUNDING ACCOMPLISHMENTS COMPLETED DURING FY 2011 /2012: Community Development Block Grant funds have a 5-year expenditure deadline from the date of issuance. Each year a, grantee is allocated new funds; however, it is possible that prior year funds remain available or unencumbered going into a new allocation year. A grantee may have a maximum of 1.5 times its annual allocation pending expenditure; whether due to slow starting programs, canceiation of projects or other delays. This is referred to as a grantees "CDBG Timeliness Ratio" and is an annual obligation grantees are expected to meet in order to continue receiving additional allocations. Grantees report expenditures and accomplishments for each CDBG activity approved as part of the Annual Action Plan process. Reporting is completed via HUD's Integrated Disbursement and Information System (IDIS). ACCOMPLISHMENTS=CDBG PRIOR YEAR FUNDED ACTIVITIES COMPLETED DURING FY 11/12 PUBLIC SERVICE The Meditation / Tai Chi program is offered to senior 202 residents for exercise and meditation to Number of Unduplicated Med/Tai Chi assist those coping residents residents assisted 1 Classes with stress. assisted. this year. SL-1 This activity will fund support groups to 120 individuals and families as a result of Number of Unduplicated continuing family residents residents assisted 2 Counseling issues. assisted. this year. SL-1 The Life Skills Support Group provides elderly residents with an opportunity to learn Number of 38 Senior Life new coping skills from a licensed residents Residents / 3 Skills psychotherapist. assisted. Participants SL-1 Number of 162 Healthy Heart residents Residents/ 4 Cooking Class Senior Nutrition participated. participants SL•1 City of Tamarac 18 FY 2011 - 2012 CAPER 0 0 I 0 Total funds from prior year activities expended (drawn from HUD'S Integrated Disbursement Information System) during FY 2011/2012 are as follows: $460.681 s99 Program Year ctivi Project Name Activity Name Drawn Amount 2006 38 Public Service Tem ora Social Worker $ 2,340.28 9 Public Service Senior Life Skills $ 23660.00 2 Public Service Med/Tai Chi Class $ 240.00 2007 44 Residential Rehabilitation Home Rehabilitation $ 30775.30 6 Residential Rehabilitation Disaster Mitigation $ 4,136.70 8 Public Service Support Group Counseling $ 2 375.00 2008 54 Program Administration Administration $ 11 343.70 6 Public Service Support Groups $ 7,619.95 0 Public Service Healthy Heart Class $ 1,710.00 2009 61 Program Administration Administration $ 651602..00 2 Program Administration Auditing $ 500.00 5 Public Service Counseling $ 2,457.50 Public Service Med/Tai Chi Class $ 2,460.00 7 Area Wide Low -Mod Benefit Sidewalk Installation $ 125 234.49 2010 75 Home Rehabilitation Home Rehabilitation $ 145,275.43 6 Home Rehabilitation Rehabilitation Services $ 64 605.46 1 Public Service Counseling $ 2,485.00 $ 3 200.00 2 Public Service Fit 4 U Class 3 Public Service Full -Time Temp Social Worker $ 11,540.96 8 Pro ram Administration Aoministration $ 20.22 City of Tamarac 19 F'Y 2011 - 2012 CAPER Total FY 11/12 initiated/funded activities that occurred during FY 11/12 and were drawn/expended in HU'D'S IDIS Computer System during FY 11/12 is as follows: 5123.754.42 Pro ram Year ctivi Proiect Name Activity Name Drawn Amount 2011 79 Program Administration Administration $ 2,629.18 81 ublic Service Temp Full -Time Social Worker $ 211765..05 82 Public Service it 4 U Jazzercise $ 7 700.00 83 ome Rehabilitation ome Rehabilitation $ 60,367.10 87 Home Rehabilitation ehabilitation Services $ 31,293.09 City of Tamarac 20 FY 2011 - 2012 CAPER 0 0 0 City of Tamarac INVESTMENT OF AVAILABLE RESOURCES 21 FY 20.7 1 -- 2012 CAPER AVAILABLE RESOURCES WITHIN JURISDICTION 0 Below are activities financed in part or in whole by the City's regularly funded grants during fiscal year 2011/2012: Residential Rehabilitation Home Rehabilitation CDBG/SHIP/HOME Rehabilitation Services CDBG Public Services Temporary Full -Time Social Worker CDBG Fit 4 U Jazzercise CDBG Public Facilities Improvements Sidewalk Installation CDBG/General Fund Other temporary funding sources available to the City during FY 2011-2012: 2008 Housing and Economic Recovery Act, Neighborhood Stabilization Program Down Payment Assistance Home Rehabilitation 2010 Dodd -Frank Wall Street Reform and Consumer Protection Act, Neighborhood Stabilization Program -Round 3 Foreclosure Acquisition/Rehabilitation/Disposition City of Tamarac 22 FY 2011 - 2012 CAPER • HOUSEHOLDS AND PERSONS ASSISTED The Five Year Strategic Plan of the City of Tamarac's Consolidated Plan provided for the assistance to low and moderate income persons and households as a number one goal. For fiscal year 2011-2012 the City met this goal through the activities listed below: • Residential Rehabilitation (SHIP & HOME) • Public Service (CDBG) • Public Facilities Imp. Area Wide Neighborhood Improvements (CDBG) These activities were funded in part or in whole by the Department of Housing and Urban Development (H.UD), the State of Florida's State Housing 'Initiative Partnership (SHIP) and HOME Investments Partnership Program (HOME). Project: Horne Rehabilitation Activity: Home Rehabilitation To offer assistance to income eligible homeowners to address code, building, health and safety issues and deficiencies. Actual: 11 Households assisted. Racial Composition: 18% White, 73% Black, 9% Other 1 disabled resident assisted through this activity. Project: Public Services Activity: Public Service (Full Time Social Worker) This activity will include funding for a temporary full-time social worker to provide information and referral services to elderly residents, ongoing case management, implementation of the Senior Program and the. Volunteer Program, addressing calls, and managing caseloads. No program income is generated from this activity. Actual: 101 Unduplicated residents assisted. Racial Composition: 83% White, 16% Black, 1 % Native Hawaiian/Islander 38 disabled residents assisted through this activity. Activity: Public Service Fit 4 U Jazzercise� This activity offers a blend of jazz dance and easy -to -follow exercise movements set to various music including pop, jazz, country, folk and classics. Each 60 minute class includes a gentle warm-up, a 30 minute aerobic workout, a muscle toning and strengthening session and a stretch finale or warm -down. No program income is generated from this activity. 0 City of Tamarac 23 FY 2011 - 2012 CAPER Actual: 142 average resident/participant attendance per class. Racial Composition: 70% White, 26% Black, 4% Asian Project: Public Facilities Improvement — Low/Mod Area wide Benefit Activity: Public Facilities Improvement -Sidewalk Installation 1 /I.Y � ■ .�1 ■... 1�/ 1 The activity will provide for installation of sidewalks in various low -moderate income neighborhoods. There are no existing. sidewalks at these locations and the installation will improve activities may consist of c generated from this activity. accessibility and allow for area -wide benefit. Other irb cutting for accessibility. No program income is Actual: Two locations completed. Sidewalk installations at NW 37 Street and Lagos De Campos, Census Tract 601.12 2,930 linear feet completed. Demographic Information for Census Tract 601.12 (Census 2000) Population: 5,823 Racial Composition: 85% White, 8% Black, 1 % Asian, 6% Other 50.2% Seniors 70% Owner -Occupied, 30% Renter 56.6% Below Median Income City of Tamarac 24 FY 2011 - 2012 CAPER 0 0 City of Tamarac Other Action Undertaken 25 FY 2011 - 2012 CAPER OTHER ACTIONS / ACTIVITIES Barriers to Affordable Housing The City continues to support affordable housing efforts by focusing on the grants available through the CDBG, SHIP and HOME programs. By partnering with Broward County Home Consortium and Housing Finance Authority, the City is able to refer residents for home ownership counseling and lender's program as a way to negate predatory lending. The City currently has several incentive strategies for builders and developers, housing programs that target very low, low and moderate households. Incentive Strategies: • Permits, as defined in s. 163.3164(7) and (8), for affordable housing projects are expedited to a greater degree than other projects. • The City expedites the' processing of affordable housing permits through a pre -application conference. • Affordable housing projects are identified by sales price consistent with the SHIP program's housing value limits. • The building and. Commun that serve as liaisons with the permit process. ity Development Departments have employees developers of affordable housing to assist in • Affordable housing projects are stamped "EXPEDITED." An Affordable Housing Advisory Committee reviews incentive strategies on a tri-annual basis. Fair Housing The City has an annual agreement with Housing Opportunities Project for Excellence, Inc. (H.O.P.E. Inc) to prepare and update the Analysis of Impediments as required and work with the City to conduct Fair Housing activities to its residents. H.O.P.E. Inc. provides various activities such as: education, outreach, poster contests, and marketing of the City's Fair Housing practices as defined within the consultant's scope of work. The City provides information on HUD fair housing and lending practices as part of homeownership materials, through community outreach and education, and attendance at Homeowner Association meetings, Condominium Association meetings, meetings with various external groups and associations interested in housing programs. City of Tamarac 26 FY 2011 - 2012 CAPER 0 0 0 0 The following Fair Housing activities benefited Tamarac residents: For FY 2011/2012 over twen Fair Housing Outreach sessions were held throughout Broward County and attended by residents of Tamarac. Monthly Fair Housing workshops are held throughout Broward County on a monthly basis and is open to all residents. Each month residents from Tamarac attended a workshop or call into the H.O.P.E Hotline for assistance. On -Going Posting of H.O.P.E. Inc. Discrimination hotline on City's website. On -Going All Housing Assistance Applications contain language referring to the Fair Housing Act and its contents. On -going As a member of the Broward County Community Development and Housing Task Force, the City and its Housing staff participate in workshops on Foreclosure Prevention, Homebuyer Opportunities and other housing related activities. During these events a Fair Housing agency is represented. April 2012 Tamarac participated in and was a co-sponsor at the "Fair Housing Month Broward Symposium and Luncheon. June 2012 Tamarac's Housing Division hosted a Homebuyers' Workshop for Neighborhood Stabilization Program applicants. A representative from H .O. P. E. Inc. participated by sharing Fair Housing standards with the group and inviting applicants to participate in upcoming events. Summary of Analysis by H.o.P.E. Inc, In review of key impediments identifying those systematic or structural issues which limit the availability for people to take advantage of the full range of fair housing choice which should be available to them in the City of Tamarac, this analysis is a comprehensive evaluation of the barriers that continue to inhibit such choice and offers recommendations considered necessary toward improvements. This analysis recommends specific measures to combat the identifiable barriers to fair housing choice in light of community population increase and demographic changes as well as the limited available affordable housing opportunities. The following impediments identified are also considered in relation to data and previous information gathered regarding specific housing and community facts. In sum, key impediments offer for relevant data to be included demonstrating that specific groups have been affected by limited affordable housing choice and seek to be remedied with heightened affirmative City of Tamarac 27 FY 2011 - 2012 CAPER marketing and monitoring practices including outreach and testing projects focused toward both housing providers and community members. Overall, disparities and lack of knowledge of discriminatory housing and lending practices offer a disparate impact within the potential housing market for different groups of community members and as such require actions to be taken to reach measurable results in order to ensure the City's commitment to ensure fair housing initiatives and the provision of safe, decent, and affordable housing and neighborhoods for all their residents. Identification of impediments to Fair Housing Choice Community Redevelopment Associates of Florida, Inc. completed an Analysis of Impediments to Fair Housing Choice for the City of Tamarac, Florida in February of 2004. The study identified some impediments to fair housing choice in Broward County, and initiatives recommended in addressing the impediments. HOPE, Inc. has reviewed the impediments and concludes that the Impediments and recommendations identified by CRA continue to be current and relevant. The following is recommended as the 2007 updated/revised list of identified impediments to fair housing choice based on H.O.P.E., Inc's review of the data on the 2004 Al. 1. There is limited to inadequate knowledge of fair housing laws and their application by the general public, as well as at the municipal level. 2. Neighborhoods in Broward and Tamarac remain starkly segregated by race. 3. Protected classes of persons, families with children and persons with disabilities, in particular, face exceptional hurdles in finding adequate housing in areas they desire due to non-compliance with fair housing laws. 4. Disparities exist in mortgage lending between racial groups. 5. There is an indicated need of more support for fair housing laws across Broward County. A copy of the Update Analysis of Impediments was previously sent to HUD, local FHEO office. During FY 10/11 HUD's Fair Housing Equal Opportunity office contacted the City to make some minor changes to its Analysis of Impediments by adding language referencing the monitoring efforts taken to ensure the City's Fair Housing program is successful and the needs of the residents are being met. Section 3 / Vicinity Hiring During FY 2011 /2012 the City's Housing Division completed its Section. 3 Plan including Vicinity Hiring practices. This Plan included steps to be followed when soliciting projects or employment opportunities under the Housing Program as well as other federally funded programs. For activities or projects funded by HUD, the City has begun incorporating Section 3 / Vicinity Hiring language into its solicitations. The Plan is updated regularly as better and more efficient practices are identified. City of Tamarac 28 FY 2011 - 2012 CAPES' 0 Under its Neighborhood Stabilization Program -- Round 3, the City reached out to several local businesses to meet the NSP3 vicinity hiring expectation. A local realtor, surveyor and appraisal company is part of the NSP3 program. Additionally, to assist in the care and maintenance of the NSP3 properties, while owned by the City, a local lawn maintenance and pool servicing company were hired. The City continues to follow the implementation of HUD's Section 3 Pilot Program and will participate and incorporate the accomplishments of that program into the City's processes. Davis -Bacon Although Davis -Bacon practices projects for years, a formal Plan Housing Division also completed funded projects. have been followed in the City's federally funded was not in place. During FY 2011 /2012 the City's its Davis -Bacon Plan to be followed for federally During FY 2011 /2012, the City's Davis Bacon program was enforced for its CDBG funded "Public Facilities Improvement -Sidewalk Installation" activity. Staff conducted on -site interviews with the crews at various sidewalk installation locations and collected Weekly Certified Payrolls for the projects. Staff will continue its on -site monitoring and will follow HUD requirements with regard to weekly certified payroll processing. Lead -Based Paint The County implements and evaluates Lead -Based Paint regulation for the City of Tamarac. Each applicant is screen through the application process by determining whether the house was built prior to 1978. All homes build prior to 1978 is inspected with the County's consultant Adviron Environmental System Inc. Adviron will evaluate the home with a Visual Assessment, Paint Testing, or Risk Assessment (or Lead hazard Screen). County will fund lead testing through the County's CDBG housing rehabilitation programs. The Residential Lead -Based Paint Hazard Reduction Act of 1992, also known as Title X of the Housing and Community Development Act of 1992, amended the Lead -Based Paint Poisoning Prevention Act of 1971 (Lead Act), which established the current Federal Lead -based paint requirements. The new lead -based paint regulation implements sections 1012 and 1013 of this Act. The new regulation appears within title 24 of the Code of Federal Regulations as part 35 (24 CFR 35.105). HUD has issued a new regulation to protect young children from the poisoning hazards of lead -based paint in housing that is financially assisted or sold with federal government resources. The regulation, which took effect September 15, 20001 increased the requirements in current lead -based paint regulations. The regulation does not apply to housing built after January 1, 1978, when lead -based paint was banned for residential use. 03 'ty of Tamarac 29 FY 2011 - 2012 CAPER It is important to note that most of Tamarac' housing was built after 1978. A pamphlet "Protect Your Family from Lead in Your Home" is given to each applicant explaining to them the effects of Lead to adults and children. All homes receiving CDBG funds that meet the criteria for Lead -Based Paint are being tested. More attention is placed on eliminating lead dust and the new regulation outlines clean-up and final clearance procedures. Occupants must receive notification of lead - based paint hazards. In general, for homes built prior to January 1, 1978, all lead - based paint must be either stabilized or removed; and dust testing must be performed after the paint has been disturbed to ensure that a house is lead -safe. The City of Tamarac has an Agreement for Services with a Lead Based Paint Inspection company as well as an Asbestos Testing company to perform inspections to all homes being rehabilitated and purchased using City assistance funds. Institutional Structure All direct Housing Assistance Program funds are administered in-house by City staff. Since 2007 the City has provided the services necessary to carry out the intent of each funding source such as: monitor the distributions, provide income certification, prepare reports and offer direct assistance to the residents of Tamarac. Additionally, the City is .a part of the HOME Consortium through Broward County, the administering agency; however, all delivery of service is completed by the City's Housing Division. The Housing Division reports to the Director of Community Development. The Community Development Department consists of four Divisions: Housing, Planning and Zoning, Code Compliance, and Business Revenue. Staff members of the Housing Division maintain daily activity logsltimesheets to better document time allocation among the various funding sources. Continuum of Care The City is a member of the Broward County Homeless Partnership Initiative, which is the lead agency for the regional (Broward County) Continuum of Care. The City supports the Initiative and reports provided homeless population. and its efforts to end homelessness. Through regular meetings by Broward County, the City is kept up to date with Tamarac's Broward's Continuum of Care addresses all aspects prevention outreach, emergency shelter, transitional , housing, and supportive services. This work includes: City of Tamarac 30 of homelessness including and permanent affordable PY 2011 - 2012 CAPER IF—] LL 0 4D • Facilitating community, business and governmental involvement in the homeless continuum of care • Direct oversight of the County's three regional Homeless Assistance Centers • Creating new and innovative programs to serve Broward's homeless population (such as the County's first homeless medical respite care facility) • Participation in the creation of applications and requests for proposals The City will continue to work with the County, and local non-profit social service and housing providers to fully support the countywide Continuum of Care system to assist homeless families and individuals. Housing staff attends regu-lar meetings offering input and assistance in the needs of Broward County's homeless population. In an effort to better serve the needs of the Continuum of Care for the Homeless and local agencies participation, HOME Consortium meetings began incorporating Homeless activities and topics of discussion into its monthly . HOME meeting agenda. This allows for an ongoing partnership with the cities and Broward County to address homelessness. Leveraging Resources Leveraging. is utilized by the City as an excellent tool to better meet the needs of its low and moderate income persons by increasing the total number of dollars available per person. As a SHIP grantee, the City of Tamarac has been successful in leveraging CDBG dollars against SHIP dollars to not only increase the total dollars available to the applicant, but to assist certain moderate income persons' not eligible under CDBG income criteria. Although the SHIP program funds have been limited over the past few years, the City leveraged the following FY 2011 /2012 funds to benefit low/moderate income households: • SHIP funds in the amount of: $ 0.00 Unfunded • HOME funds in the amount of: $1247849.00 Broward County has been designated as a HOME Consortium by the U.S. Department of Housing and Urban Development (HUD) and receives an annual allocation of HOME, funds on beha-lf of the participating Consortium cities. These funds have enabled members of the consortium to expand their initiatives and resources to provide safe, decent and affordable housing to the residents of the participating cities. The City of Tamarac is a part of the Consortium, and received $124,849.00 for fiscal year 201012011. With HOME funds, the City will increase the financial resources available for specific housing needs. 0 City of Tamarac 31 PY 2011 - 2012 CAPER Other one time allocations from HUD for NSP1 and NSP3 were also leveraged when the activity allowed. 0 MONITORING STANDARDS AND PROCEDURES The City of Tamarac CDBG program is monitored regularly by the US Department of Housing and Urban Development as well as Broward County Housing Finance and Community Development Department. Key elements of the monitoring plan are: The Broward County Housing Finance and Community Development Department Monitoring Plan is applicable for all Community Planning and Development (CPD) grant programs such as the Community Development Block Grant Program (CD-BG), the HOME Investment Partnerships Program (HOME) and the Emergency Shelter Grant Program (ESGP). This plan includes standards and procedures that were used to monitor Division funded activities in the major categories of Housing, Living Environment, and Economic Opportunities as prioritized in the FY 2011- 2015 Five Year Consolidated Plan. The extent to which barriers to affordable housing can be removed, minority business outreach initiatives are effective, and Broward County Comprehensive Plan requirements will also be monitored for performance purposes. Sub -recipients approved for funding agreements under any one of the CPD grant programs are provided a Procedures Manual for Sub -recipients. This manual illustrates the standards and procedures they must comply with in order to fiscally and programmatically work effectively with Broward County. Also, the funding agreement includes a timetable/schedule for projects. This is comprised of specific work tasks, a start-up date and a completion date. Sub -recipients are also required to submit, Monthly Progress Reports, chronologically detailing the steps taken to meet the quantifiable objectives enumerated. Monthly Progress Reports are intended to provide an update on a sub -recipients progress in meeting agreed upon objectives; they should include federally mandated reporting information, such as, matching contributions, contracts let to minority and women owned businesses and statistics on any relocations. In certain instances, additional information is required of sub -recipients so that County staff can effectively engage in desk monitoring activities. Items such as environmental review documents, documentation provided by escrow/title compan-ies, etc., necessary for determining compliance with certain policies may be requested as necessary. In-house staff monitors the timely expenditure of CPD grant program funds, especially CDBG funds on an on -going basis. Monthly Progress Reports, reimbursement requests and IDIS draw downs are tracked and documented regularly to ensure that HUD expenditure rates are met. Broward County identified the major categories of Housing, Living Environment, and Economic Opportunities as high priorities in the Consolidated Plan. Most of the City of Tamarac 32 FY 2011 - 2012 CAPER activities implementec the County; however, in-house by City staff. HOME, and ESG. under these categories are carried out by sub -recipients around the City does not utilize sub -recipients. All work is administered These major categories cover all of the grant programs, CDBG, During FY 2011/2012 Tamarac was monitored by HUD for its NSP1 Program. Staff from the Miami Field Office spent one week at the City reviewing policy, procedures and expenditures. One finding resulted from the monitoring visit: Lack of documentation of staff time. Just weeks prior to that monitoring, the City had implemented a daily activity log/weekly timesheet requirement for all grant funded Housing staff. Proof of implementation was provided to HUD to address the finding. No further action was required. Anti -displacement and Relocation Plan The City of Tamarac has incorporated and will comply with the acquisition and relocations requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations 49 CFR 24: and it has in effect and is following a residential anti -displacement and relocation assistance plan required under Section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG and HOME programs. The City does not have an active, funded relocation activity at this time. City of Tamarac 33 FY 2011 - 2012 CAPER PUBLIC PARTICIPATION & NOTIFICATION and CITIZEN PARTICIPATION PLAN City of Tamarac 34 FY 2011 - 2012 CAPER 0 0, • PUBLIC NOTIFICATION Efforts have been made to present a clear and concise statement of accomplishments through the FY11 /12 CAPER as outlined by the City's Public Participation Plan, attached hereto as "Exhibit 1 ". All amendments to the FY 2011/2012 Annual Action Plan were also advertised and open for public comment. The City of Tamarac advertised the availability of this report on Sunday, October 28, 2012 in the Sun Sentinel newspaper, a copy of which is attached. Copies of the report were available for review upon public request. A copy of the CAPER Public Notice is attached hereto as "Exhibit 2". The public hearing date for the approval of the CAPER was announced in the article listed above and attached hereto. City Commission approval of the FY 2011/2012 CAPER scheduled for November 28, 2012. PUBLIC COMMENTS No public comments regarding the FY 2011/2012 CAPER were received after notice was published nor at the public hearing on November 28, 2012. • PUBLIC PARTICIPATION The City held a series of public hearings to develop and finalize the FY 2011/2012 Annual Action Plan in June 2011. The first public hearing was held on June 1, 2011 for the City Planning Board to collect project proposals and input during the development of the plan. Using the public input the City produced a list of recommended projects for review by the City Commission and the public. The City advertised a 3.0-day public review period to collect any additional comments and approve the plan. The Plan was available for review in the City, 7525 NW 88t" Avenue, Tamarac, FL 33321, in the City's Clerk Office. The City of Tamarac responded to all written comments prior to adopting the FY 2011/2012 Annual Action Plan at the final public hearing on June 22, 2011. All hearings and review periods were advertised in the Sun -Sentinel newspaper. The 30 day Public Review period for the CAPER began October 29, 2012 and ended November 28, 2012. Approval of the FY 2011/2012 CAPER and the public hearing took place during the City Commission meeting November 28, 2012. City of Tamarac 35 FY 2011 - 2012 CAPER CITY OF TAMARAC, FLORIDA CITIZEN PARTICPATION PLAN In compliance with 24 CFR Part 91 Consolidated Submissions for Community Planning and Development Programs' Subpart B: Citizen Participation and Consultation U.S. Department of Housing and Urban Development CDBG Citizen Participation Plan l 0 0 0 n V 1-1 LL-- CITIZEN PARTICIPATION PLAN CITY OF TAMARAC, FLORIDA Table of Contents Introduction 3 Information to be Provided 3 Public Hearings 4 Hearing Notice 4 Hearing -Location(s) 5 Citizen Comment 5 Amendment to the Consolidated Plan 6 Publication 5 Criteria for Amendment 6 Substantial Change Amendment 6 Performance Report 6 Public Notice 6 Access to Records 7 Technical Assistance 7 Complaints 7 CDBG Citizen Participatioh Plan 2 Introduction • The citizen participation component of all Community Development Block Grant (CDBG) funded activities for the City of Tamarac is an important element of our Community Development Program and, if effectively implemented, can yield substantial benefits to the City both in assessing need and establishing priorities. As a recipient of Department Housing and Urban Development (HUD) CDBG funds, the City of Tamarac is required to adopt a Citizen Participation Plan to comply with the provisions of 24 CFR Part 91: Consolidated Submissions for Community Planning and Development Programs; Subpart B: Citizen Participation and Consultation. These requirements are designed especially to encourage participation by low and moderate income persons. Additionally, the City will take whatever actions are appropriate to encourage the participation of all its citizens, including minorities and non-English speaking persons, as well as persons with mobility, visual or hearing impairments. In response to the above requirements of 24 CFR Part 91, Subpart E, the City of Tamarac Consolidated Plan Citizen Participation Plan will be implemented in a manner that encourages citizen participation in the development of the consolidated plan, any amendments to the plan, and the performance report, with appropriate information furnished to citizens. The Citizen Participation Plan encourage resident participation amendments to the Plan, the Performance Evaluation Report. opportunity for resident comment. Information to be Provided provides for the implementation of practices that in the development of the Consolidated Plan, any Annual Action Plan, and the Consolidated Annual The Citizen Participation Plan was prepared with the Before the City adopts a consolidated plan, the City will make available to citizens, public agencies, and other interested parties information that included the amount of assistance the City expects to receive and the range of activities that may be undertaken, including the estimated amount that will benefit persons of low and moderate income and the plans to minimize displacement of persons and to assist any persons displaced. This information will be included in a summary of the proposed consolidated plan, which the City will publish for comment. The summary will be published in the Sun Sentinel or Miami Herald, newspapers of general circulation, and also may be published in other local newspapers at the City's discretion. CDBG Citizen Participation Plan 3 i t 0 0 The summary will describe the contents and purpose of the consolidated plan, and will p p p , state that copies of the entire proposed plan may be examined at the Community Development Department, Housing Division, located at 7525 NW 88 Avenue, Tamarac, FL 33321, and at other government offices, libraries or public places that the City may deem appropriate. The summary will be published to allow a period of not less than 30 days to receive comments from citizens on the proposed consolidated plan before the plan is finalized. The City will consider any comments or views of citizens received in writing, or orally at public hearings, in preparing the final consolidated plan. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefore, will be attached to the final consolidated plan. Notification of the availability of the consolidated plan as adopted will be published in the "Sun Sentinel", a newspaper of general circulation, and also may be published in other local newspapers at the City's discretion. The notification will state that copies of the adopted consolidated plan can be examined at City Hall, Community Development Department, Housing Division, located at 7525 NW 88 Avenue, Tamarac, FL 33321 and at other government offices, libraries or public places that the Gity may deem appropriate. Public Hearings The City will conduct at least two (2) public hearings annually to obtain citizens' views and to respond to proposals and questions. The hearings will be conducted at a minimum of two different stages of the program year. Together, these hearings will g address housing and community development needs, development of proposed activities, and review- of program performance. In order to obtain the views of citizens on housing and community development needs., including .priority non -housing community development needs, at least one of these hearings will be held before the summary of the proposed consolidated plan is published for comment. The City is not required to hold a public hearing to amend the consolidated plan, although one of the public hearings could accommodate such a discussion. Adequate advance notice of each hearing will be given to citizens, with sufficient information published about the subject of the hearingtopermit informed comment. Hearing Notice Each public hearing notice will be published in the Sun Sentinel or Miami Herald, newspapers of general circulation, and also may be published in other local newspapers at the City s discretion. Each notice will be published in advance of the public hearing date. The City will allow for a 30-day public review period for each Annual Action Plan prior to the public hearing date at which the City Commission is scheduled to approve the CDBG Citizen Participation Plan El Annual Action Plan. During this 30-day public review period, the Action Plan will be available for review at various locations throughout City Hall to receive citizen comment. All comments will be reflected in the Action Plan. Hearing Location{s� Public hearings will be held at times and locations convenient to potential and actual beneficiaries, and with accommodations for persons with disabilities. Public hearings may be held during regularly scheduled City Commission meetings. In cases where a significant number of non-English speaking residents can be reasonably expected to participate in a public hearing, a translator will be provided to meet the communication needs of the non-English speaking residents. Citizen Comment The City will consider any comments or views of citizens received in writing, orally at the public hearings, in preparing the final consolidated plan, amendments of the plan or the performance report. A summary of these comments or views, and a summary of any comments or views not accepted and the reasons therefore, will be attached to the adopted consolidated plan, amendments of the plan, or performance report. Amendment to the Consolidated Plan Publication When the City decides to make a change that requires an amendment of the consolidated plan, the City will provide citizens with reasonable notice of the change and an opportunity to comment on it. A summary of the proposed amended consolidated plan will be published in the Sun Sentinel or Miami Herald, newspapers of general circulation, and also may be published in other local newspapers at the City's discretion. The summary will be published to receive comments from citizens on the proposed amended consolidated plan, prior to finalization and submission to HUD. The City will consider the comments or views received in writing in preparing the final amendment of the plan. A summary of these public comments or views, and a summary of any comments or views not accepted and reasons therefore, will be attached to the adopted amended consolidated plan. The City will make the adopted amended consolidated plan available to the public at the time it is submitted to HUD and before it implements changes stipulated in the amendment. The above noted published summary will state that copies of the amended consolidated plan will be available to be examined at the Community Development Department, 7525 NW 88thAvenue, Tamarac, FL 33321, and at other governmental offices, libraries or public places that the City may deem appropriate. 0 CDBG Citizen Participation Plan 5 n u Criteria for Amendment The City will amend its approved plan whenever it makes one of the following decisions: 1. To carry out an activity, using funds from any program covered by the consolidated plan (including program income), not previously described in the action plan; or 2. To make substantial change in its allocation priorities or a substantial change in the method of distribution of funds; or 3. To substantially change the purpose, scope, location, or beneficiaries of an activity. Substantial Change Amendment The City will apply the following criteria in determining whether a change in an activity or project represents a substantial change: A. Cancellation of an activity or project previously described in the consolidated plan. B. The movement of funds from one eligible activity to another by more than 25% of the costs of the total projects involved as projected in the consolidated plan. Projects included in the consolidated plan whose actual costs exceed the estimates presented in the consolidated plan are exempt from this policy when contingency funds are used to complete the project. C. The activity will not meet the National Objective that has been designated by the City in the consolidated plan. D. The aggregate use of C.DBG funds fails to principally benefit very low- and low-income families in a manner that ensures that at least 70 percent of the amount expended is for activities that benefit such persons during the designated period. Performance Report Public Notice The City will submit its Consolidated Annual Performance Evaluation Report to HUD within 90 days after the close of the City's program year. Notification of availability of the performance report will be published in the Sun Sentinel or Miami Herald, newspapers of general circulation, and may be published in other local newspapers at the City's discretion. The notification will be published prior to public hearing to receive comments from citizens on the performance report, prior to finalization and submission to HUD. CDBG Citizen Participation Plan 0 A summary of these public comments or views, and a summary of any comments or views not accepted and the reasons therefore, will be attached to the performance report. As stated in the Public Hearings section of this Citizen Participation Plan, performance will also be discussed at one of the two public hearings, at a minimum. Access to Records The City will provide citizens, public agencies, and other interested parties with reasonable ' and timely access- to information and records relating to the City's consolidated plan and the City's use of assistance under the programs covered by 24 CFR Part 91: To request information, interested parties may contact the Community Development Department at 7525 NW 88t" Avenue, Tamarac, FL 33321. Technical Assistance The City will provide technical assistance to groups representative of persons of very low- and low-income that request such assistance in developing proposals for funding assistance under any of the programs covered by the consolidated plan, with the level and type of assistance determined by the City. City Staff is available year-round for presentations or assistance to all interested parties, including appearances before homeowners' associations, as well as civic community action groups operating in areas traditionally affected by CDBG projects and activities. Complaints The City will respond to all complaints from citizens related to the consolidated plan, amendments of the plan, or the performance report. The City will provide a timely, substantive written response to every written citizen complaint, within 15 working days, where practical. Complaints registered orally will be logged in the Complaint Register located in the Community Development Department, with all pertinent information recorded. The complaint will be responded to orally, or in writing, as deemed appropriate by the City. CDBG Citizen Participation Plan 7 0 0 0 • PUBLIC NOTICE CITY OF TAMARAC, FLORIDA CONSOLIDATED' ANNUAL PERFORMANCE EVALUATION REPORT (CAPER — FY 2011-201-2) COVERING — October 1, 2011 — September 30, 2012 12"' Program Year The City of Tamarac has completed its end -of -year performance Consolidated Annual Performance Evaluation Report as required by HUD -under CFR-24; performance for fiscal funds provided by Development (HUD), Program. Part 91. This report assesses the City's year 2011-2012 relative to the expenditure of the Department of Housing and Urban Community Development Block Grant (CDBG) The public comment period will begin Monday, October 29, 2012 and end Wednesday, November 28, 2012. A Public Hearing will be. held on Wednesday, November 28, 2012, 9:00 a.m. at City Hall, 7525 N.W. 88t" Avenue, Tamarac, FL 33321. The CAPER may be reviewed and comments received in the Housing Division of the • Community Development Department at City Hall. The City will submit this CAPER to the local HUD office by December' 15t', 2012. The City of Tamarac complies with the provision of the American with Disabilities Act. If you are a disabled person requiring any accommodation or assistance, please notify the City of such need -at least 72 hours (3 days) in advance. Published: October 28, 2012 Sun -Sentinel Newspaper 01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 02 ENTITLEMENT GRANT 03 SURPLUS URBAN RENEWAL 04 SECTION 108 GUARANTEED LOAN FUNDS 05 CURRENT YEAR PROGRAM INCOME 06 RETURNS 07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 08 TOTAL AVAILABLE (SUM, LINES 01-07) PART II: SUMMARY OF CDBG EXPENDITURES 09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10) 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES 15 TOTAL EXPENDITURES (SUM, LINES 11-14) 16 UNEXPENDED- BALANCE (LINE 08 - LINE 15) PART III: LOWMOD BENEFIT THIS REPORTING PERIOD 17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 18 EXPENDED FOR LOW/MOD MULTi,UNIi HOUSING 19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT 21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20) 22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11) LOW/MOD BENEFIT FOR MULTI -YEAR CERTIFICATIONS 23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS 26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24) PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS 27 DISBURSED IN IDIS FOR PUBLIC SERVICES 28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS 31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30) 32 ENTITLEMENT GRANT 33 PRIOR YEAR PROGRAM INCOME 34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP 35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34) 36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35) PART V: PLANNING AND ADMINISTRATION (PA) CAP 37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS 41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40) 42 ENTITLEMENT GRANT 43 CURRENT YEAR PROGRAM INCOME 44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP 45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44) 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45) LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 Report returned no data. 0.00 377,497.00 0.00 0.00 0.00 0.00 0.00 377,497.00 490,237.44 0.00 490,237.44 66,370.50 0.00 0.00 556,607.94 (179,110.94) Me e e el 490,237.44 0.00 490,237.44 100.00% PY: PY; Pyo 0:00 0.00 0.00% 51,523.29 0.00 0.00 0.00 51,523.29 377,497.00 0.00 0.00 377,497.00 13.65% 66,370.50 0.00 0.00 0.00 66,370.50 377,497.00 0.00 0.00 377,497.00 17.58% LINE 18 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 Report returned no data. 2006 2006 2006 2006 2006 2006 2007 2007 2007 2007 2007 2008 2008 2008 2008 2008 2008 3008 2008 2008 2009 2009 2009 2009 10 2009 2009 2009 2009 2009 2010 2010 2010 2010 2010 2010 2010 2010 2010 2011 2011 2011 2011 2011 2011 2011 2011 2011 2011 r� U IDIS Project 3 3 3 3 3 6 1 1 2 2 2 4 4 4 4 7 7 7 7 7 5 5 5 5 5 5 5 5 6 6 6 6 1 1 1 1 1 2 2 2 2 2 2 2 2 3 3 3 3 3 3 LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 IDIS Activity Voucher Activity Name Matrix Number Code .�v W .. .vvw . v%0..1�V;V..w `..i.-IF •y/VVY14•t Vf\.\.-7\J 39 5376611 PUBLIC SERVICES (SENIOR LIFE SKILLS) 39 5394992 PUBLIC SERVICES (SENIOR LIFE SKILLS) 39 5425608 PUBLIC SERVICES (SENIOR LIFE SKILLS) 39 5447035 PUBLIC SERVICES (SENIOR LIFE SKILLS) 39 5474086 PUBLIC SERVICES (SENIOR LIFE SKILLS) 42 5376611 PUBLIC SERVICES (MEDITATION/TAI CHI) 44 5394992 HOME REHABILITATION 46 5394992 DISASTER MMGA17ION 48 5425608 SUPPORT GROUP COUNSELING 48 5447035 SUPPORT GROUP COUNSELING 48 5474086 SUPPORT GROUP COUNSELING 56 5376611 PUBLIC SERVICE -SUPPORT GROUP 56 5425608 PUBLIC SERVICE -SUPPORT GROUP 56 W7035 PUBLIC SERVICE -SUPPORT GROUP 56 5474086 PUBLIC SERVICE -SUPPORT GROUP 70 5376611 PUBLIC SERVICE -HEART HEALTHY CLASS 70 5394992 PUBLIC SERVICE -HEART HEALTHY CLASS 70 5425608 PUBLIC SERVICE -HEART HEALTHY CLASS 70 5447035 PUBLIC SERVICE -HEART HEALTHY CLASS 70 5474086 PUBLIC SERVICE -HEART HEALTHY CLASS 65 S376611 Counseling Services 65 5394992 Counseling Services 65 5425608 Counseling Services 66 5376611 Meditation/Tal Chi Classes 66 5394992 Meditation/Tal Chi Classes 66 5425608 Meditation/Tai Chi Classes 66 5447035 Meditation/Tai Chi Classes 66 5474086 Meditation/Tai Chi Classes 67 5394992 Sidewalks 67 5395991 Sidewalks 67 5447035 Sidewalks 67 5474086 Sidewalks 75 5376611 Home Rehabilitation 75 5395991 Home Rehabilitation 75 5425608 Home Rehabilitation 86 5447035 Rehabilitation Services 86 5474086 Rehabilitation Services 71 5394992 Counseling 71 5425608 Counseling 72 5376611 Fitness 4 U Class 73 5425608 Full Time Temp Social Worker 81 5425608 Temporary Social Worker 82 5394992 Fit 4 U Janercise 82 5425608 Fit 4 U Jazzerclse 82 5474086 Fit 4 U Jazzercise 83 5394992 Home Rehabilitation 83 5395991 Home Rehabilitation 83 5425608 Home Rehabilitation 83 5447035 Home Rehabilitation 83 5474086 Home Rehabilitation 87 5447035 Rehabilitation Services 03A 03A 03A 03A 03A 03A 14A 14A 05 05 05 05 05 05 05 05 05 05 05 05 05 05 05 05 05 05 05 05 03 03 03 03 14A 14A 14A 14H 14H 05 05 05 05 05 05 05 05 14A 14A 14A 14A 14A 14H National Objective LMC LMC LMC LMC LMC LMC LMH LMH LMC LMC LMC LMC LMC LMC LMC LMC LMC LMC LMC LMC LMC LMC LMC LMC LMC LMC LMC LMC LMA LMA LMA LMA LMH LMH LMH LMH LMH LMC LMC LMC LMC LMC LMC LMC LMC LMH LMH LMH LMH LMH LMH Drawn Amount $2,340.28 $560.0- 0 $280.00 $980.00 $280.00 $280.00 $240.00 $3,775.30 $4,136.70 $805.00 $210.00 $1,360.00 $2,431.42 $1,705.28 $658.45 $1,541.30 $510.00 $270.00 $240.00 $150.00 $330.00 $655.00 $455.00 $1,067.50 $660.00 $360.00 $480.00 $180.00 $780.00 $44,512.02 $35,800.33 $42,460.46 $2,461.68 $135,695.91 $3,479.00 $5,166.82 $63,671.07 $934.39 $1,295.00 $1,190.00 $1,450.00 $3,274.29 $21,765.05 $3,300.00 $1,750.00 $2,650.00 $3,655.95 $117.00 $11,519.70 $29,459.35 $15,615.10 $31,293.09 $490,237.44 rn c� ODD a. 0 ch W 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O Co 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w 0 o 0 0 0 0 0 0 0 0 ti � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 at v 0' °. 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U U U U O 0 0 13 0 0 coo E °cn 0 cN co N 0 J C 1 ' 0 I- � .°� c`�i m E C c _ � 0 C�Q ate' iLD E a < 0 C o � 'Q-•� •V O •V O 'a. a. a = a a C e— RL !• N IN N N 0 0 N 0 0 Section 3 Summary Report Economic Opportunities for Low -- and Very Low -Income Persons See page 2 for Public Reporting Burden statement U.S. Department of Housing and Urban Development Office of Fair Housing And Equal Opportunity OMB Approval No: 2529-0043 (exp. 8I31 /2007) Hud Field Office: 1. Recipient Name 8 Address: (street, city, state, zip) 2. Federal Identification: (contractlaward no.) 3. Dollar Amount of Award: CITY OF TAMARAC B-1 1 -MC-1 2-0048 377,497.00 7525 NW 88 AVENUE TAMARAC, FL 33321 4. Contact Person 5. Phone: (include area code) Jennifer K. Bramley, Director of 9s4-597-3530 Communit y Development 6. Reporting Period: 7. Date Report Submitted: 10/01111 - 09/30/12 10/26/12 8. Program Code * (Use a separate 9. Program Name: sheet for each El Community Development Block Grant (CDBG) program code) Part I: Employment and Training ** Include New Hires in columns E & F. A B C D E** F** Number of Number of New % of Aggregrate Number % of Total Staff Hours Number of Section 3 Job Category New Hires Hires that are of Staff Hours of New Hires for Section 3 Employees Employees Sec. 3 Residents that are Sec. 3 Residents and Trainees and Trainees :rol4nel8: V Technicians Construction by Trade (List) Trade r * Program Codes 1 = Flexible Subsidy 2 = Section 2021811 3 = Publiallndian Housing A = Development, 8 = Operation C = Modernization 4 = Homeless Assistance 5 = HOME 6 = HOME State Administered 7 = CDBG Entitlement 8 = CDBG State Administered 9 = Other CD Programs 10 = Other Housing Programs Page 1 of 2 form HUD 60002 (6/2001) Ref 24 CFR 136 Part II: Contracts Awarded 1. Construction Contracts: A. Total dollar amount of all contracts awarded on the project $ 0 B. Total dollar amount of contracts awarded to Section 3 businesses $ 0 C. Percentage of the total dollar amount that was awarded to Section 3 businesses 0 % D. Total number of Section 3 businesses receiving contracts 2. Non -Construction Contracts: A. Total dollar amount all non -construction contracts awarded on the projeettactivity B. Total dollar amount of non -construction contracts awarded to Section 3 businesses C. Percentage of the total dollar amount that was awarded to Section 3 businesses $ 0 $ 0 0 D. Total number of Section 3 businesses receiving non -construction contracts 1 0 Part III: Summary o� Indicate the efforts made to direct the employment and other economic opportunities generated by HUD financial assistance for housing and community development programs, to the greatest extent feasible, toward low -and very low-income persons, particularly those who are recipients of government assistance for housing. (Check all that apply.) Attempted to recruit low-income residents through: local advertising media, signs prominently displayed at the project site, contracts with community organizations and public or private agencies operating within the metropolitan area (or nonmetropolitan county) in which the Section 3 covered program or project is located, or similar methods. Participated in a HUD program or other program which promotes the training or employment of Section 3 residents. _El_ Participated in a HUD program or other program which promotes the award of contracts to business concerns which meet the definition of Section 3 business concerns. Coordinated with Youthbuild Programs administered in the metropolitan area in which the Section 3 covered project is located. Other; describe below. City staff attended several Section 3 training session during FY 2010l2011.The Housing Division drafted a Section 3 / Vicintty Hiring Plan. Over the next year, staff will work with the Qualified General Contractors to determine Section 3 eligibility. Public reporting for this collection of information is estimated to average 2 hours per response, including the time for reviewing instructions, Searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB number. Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u, mandates that the Department ensure that employment and other economic opportunities generated by its housing and community development assistance programs as directed toward low- and very -low income persons, particularly those who are recipients of government assistance housing. The regulations are found at 24 CFR Part 135. The information will be used by the Department to monitor program recipients' compliance with Section 3, to assess the results of the Department's efforts to meet the statutory objectives of Section 3, to prepare reports to Congress, and by recipients as self -monitoring tool. The data is entered into a database and will be analyzed and distributed. The collection of information involves recipients receiving Federal financial assistance for housing and community development programs covered by Section 3. The information will be collected annually to assist HUD in meeting its reporting requirements under Section 808(e)(6) of the Fair Housing Act and Section 916 of the HCDA of 1992. An assurance of confidentiality is not applicable to this form. The Privacy Act of 1974 and OMB Circular A-108 are not applicable. The reporting requirements do not contain sensitive questions. Data is cumulative; personal identifying information is not included. eel o o. N .� (M+1 _gyp+► M .. M ... 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