HomeMy WebLinkAboutCity of Tamarac Resolution R-2012-017Temp. Reso. # 12128
January 23, 2012
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2012- 17
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA, AUTHORIZING THE PURCHASE AND
INSTALLATION OF TYPE "F" CURB ALONG SOUTHGATE
BOULEVARD FROM NW 100 TERRACE TO SANTA MONICA
TERRACE UTILIZING THE SOUTHEAST FLORIDA
GOVERNMENTAL PURCHASING COOPERATIVE AGREEMENT
WITH METRO EXPRESS INC.; AUTHORIZING AN
EXPENDITURE NOT TO EXCEED $74,400 FOR SAID PURPOSE;
AUTHORIZING BUDGET AMENDMENTS FOR PROPER
ACCOUNTING PURPOSES; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, The Mayor and the City Commission approved the FY 2012
Capital Improvement Program identifying and prioritizing improvements in public
rights -of -way; and
WHEREAS, the area of Southgate Boulevard from NW 100th Terrace to
Santa Monica Terrace does not have curbing; and
WHEREAS, the proposed project area requires repeated repairs due to
stormwater collecting along the roadside and vehicles in turn damages
landscaped and irrigated areas; and
WHEREAS, the installation of curbing in proposed project area will help to
direct stormwater to drainage structures and away from the roadside and will
deter vehicles from driving across landscaped and irrigated areas; and
WHEREAS, City of Tamarac Code Section 6-155 allows the
Purchasing/Contracts Manager the authority to waive purchasing procedures to
procure supplies, materials, equipment, and services which are subject to
Temp. Reso. # 12128
January 23, 2012
Page 2
contracts with other governmental agencies when the best interest of the City
would be served; and
WHEREAS, the City of Miami Gardens Awarded Bid No. 09-10-069 to
Metro Express Inc., effective, September 8, 2010, hereto attached as "Exhibit 1 ";
and
WHEREAS, the City of Miami and Metro Express Inc. extended the
Agreement with the same terms and conditions and pricing through September 9,
2012, a copy of the extension is hereto attached as "Exhibit 2"; and
WHEREAS, on July 12, 2006, via Resolution R-2006-122, and on June
13, 2007 via Resolution R-2007-79, the City Commission of the City of Tamarac
authorized the utilization and renewal of the City of Miami Gardens Bid No. 05-
06-012, respectively, said Resolutions are incorporated herein by reference and
on file in the Office of the City Clerk; and
WHEREAS, Public Works staff reviewed the services provided by Metro
Express Inc. and have determined these services to be acceptable and
appropriate, a copy of the quotation based on the prices and terms of said
Agreement is hereto attached as Exhibit 3; and
WHEREAS, the Director of Public Works and the Purchasing and
Contracts Manager have determined that it is in the City's best interest to secure
curb installation services from Metro Express Inc. by utilizing the prices, terms
and conditions of Miami Gardens Bid No. 09-10-069; and
WHEREAS, The City Commission of the City of Tamarac deems it to be in
the best interest of the citizens and residents of the City of Tamarac to authorize
Temp. Reso. # 12128
January 23, 2012
Page 3
an expenditure not to exceed $74,400.00 for installation of Type "F" curb along
Southgate Boulevard from NW 100 Terrace to the west end at Santa Monica
Terrace in public rights -of -way utilizing the Agreement between the City of Miami
Gardens and Metro Express Inc..
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby
ratified and confirmed as being true and correct and are hereby made a specific
part of this Resolution upon adoption hereof and all exhibits attached hereto are
incorporated herein and made a specific part of this ordinance/resolution.
SECTION 2: An expenditure in an amount not to exceed $74,400
for the installation of Type "F: Curb is hereby approved.
SECTION 3: Funding for the purchase and installation of Curbing
along Southgate Boulevard in the amount not to exceed $74,400 is available in
Project Number SW12A in the Stormwater Capital Project Fund.
SECTION 4: All budget amendments for proper accounting
purposes are hereby authorized.
SECTION 5: All Resolutions or parts of Resolutions in conflict
herewith are hereby repealed to the extent of such conflict.
SECTION 6: If any provision of this Resolution or the application
thereof to any person or circumstance is held invalid, such invalidity shall not
affect other provisions or applications of this Resolution that can be given effect
Temp. Reso. # 12128
January 23, 2012
Page 4
without the invalid provision or application, and to this end the provisions of this
Resolution are declared to be severable.
SECTION 7: This Resolution shall become effective immediately
upon its passage and adoption.
PASSED, ADOPTED AND APPROVED this day of )2012.
PaUi"— (-t�L � (
PAMELA BUSHNEL
MAYOR
ATTEST:
PETER Ni. J. RICH SON, CRM, CMC
CITY CLERK.
RECORD OF COMMISSION VOTE:
MAYOR BUSHNELL ' W�/
DIST 1: COMM. SWENSON
DIST 2: COMM. GOMEZ
DIST 3: V/M GLASSER Mo^-
DIST 4: COMM. DRESSLER 91-,/
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM.
r 11
0j1' Al 'W1
U SAMtUEL S. GOREN
CITY ATTORNEY
1
1
• kMArF7i%%WV17T77• •'
Cooperative Group
Please complete each of the applicable gray boxes and submit with bid documents and applicable award notices
and tabulations to 1piperta)myboca.us for placement on the 1VIGP SE FL Florida Website Coop Contract page.
BID/RFP NO.: ITB#09-10-069
DESCRIPTIONITITLE: SIDEWALK REPLACEMENTS & INSTALLATION
INITIAL CONTRACT TERM: Starts: 9/8/10 Ends: 8/31/11
RENEWAL TERMS OF CONTRACT: City Option RENEWAL OPTIONS FOR Two (2) years on year to year basis
(Number of renewals) (period of time)
SECTION #1 -VENDOR AWARD
PRIMARY
Vendor Name:
Metro Express Inc
Vendor Address:
9442 NW 109' Street
Medley, FL 33178
Contact:
Mr. Delio Trasobares
Phone:
305 885-1330 Fax: 305 885-1327
Email Address:
delio@metroexpresscorp.com
FEIN:
65-0711071
SECONDARY
Vendor Name:
CEB Construction, Inc.
Vendor Address:
2451 NW 109`i' Avenue, Unit #4
Miami, FL 33172
Contact:
Mr. Javier Bustos
Phone:
305 591-4440 Fax: 305 591-4084
Email Address:
elio.bustos@cebengineering.com
FEIN:
20-0145314
SECTION #2 — AWARD/BACKGROUND INFORMATION
Award Date: 9/8/10 Resolution/Agenda Item No.: ITEM# J-3
Insurance Required: yes
1
Performance Bond Required: yes
SECTION #3 - LEAD AGENCY
Agency Name:
City of Miami Gardens
Agency Address:
1515 NW 167 Street, Bldg 5 Suite 200
Agency Contact:
Pam Thompson
Telephone:
305 622-8000# 2490 Facsimile:305-474-1285
Email:
pthompson@miamigardens-fl.gov
City of Miami Gardens
1515 N.W. 167th Street: Bldg. 5, Suite 200
Miami Gardens, Florida 33169
September 9, 2010
Mr. Delio Trasobares
Metro Express Inc.
9442 NW 109`h Street
Medley, FL 33178
E-mail: delio@metroexpresscorp.com
NOTICE OF AWARD
RE: ITB#09-10-069 Sidewalk Replacement and Installation — Annual Contract
Dear Mr.Trasobares:
Congratulations!! The City Council has awarded the above referenced solicitation to your
company for an initial period of one year with options to renew for two additional one
year terms in accordance with the terms and conditions of the bid specifications.
Purchase Orders will be issued as needed when needed for each job.
Please provide my office, with a current insurance certificate naming the City of Miami
Gardens as an additional insured which meets or exceeds the amounts in the bid
document.
Each participating City listed in the bid document will be responsible for awarding the
contract and issuing its own purchase orders and for order placement.
If you have, any questions do not hesitate to contact my office.
Again congratulations and we are looking forward to working with you and your
company.
Sincerely,
AK %lonrpro1(
Pam Thompson, CPPO,CPPB
Procurement Manager
1515 N W 1670' MEEL BUILDING 5 •SLTE200 • A110 IGARDENR FL33169 9 PH 305-622-8031 • FAX: 305-474-1285
City of Miami Gardens
1515 N.W. 167th Street: Bldg. 5, Suite 200
Miami Gardens, Florida 33169
September 9, 2010
Mr. Javier Bustos
CEB Construction, Inc.
2451 NW 109th Avenue, Unit #4
Miami, FL 33172
E-mail: elio.bustos@cebengineering.com
NOTICE OF AWARD — Secondary Vendor
RE: ITB#09-10-069 Sidewalk Replacement and Installation — Annual Contract
Dear Mr. Bustos:
Congratulations!! The City Council has awarded the above referenced solicitation to your
company, as the secondary vendor, for an initial period of one year with options to renew
for two additional one year terms in accordance with the terms and conditions of the bid
specifications. Purchase Orders will be issued when the primary contractor is unable to
perform the service, as needed when needed for each job.
Please provide my office, with a current insurance certificate naming the City of Miami
Gardens as an additional insured which meets or exceeds the amounts in the bid
document.
Each participating City listed in the bid document will be responsible for awarding the
contract and issuing its own purchase orders and for order placement.
If you have, any questions do not hesitate to contact my office.
Again congratulations and we are looking forward to working with you and your
company.
Sincerely,
Parr Tlo,►rpsoe
Pam Thompson, CPPO,CPPB
Procurement Manager
1515 N.W. 167th SMEM BINDING 5 •SUnE200 9 MIAMIGARDFNS FL33169 • PH 305-622-8031 • FAX 305 474 1285
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City of Miami Gardens
INVITATION TO BID
The City of Miami Gardens acting as lead City for the SE Fla. Co -Op Group is requesting sealed
bids from qualified contractors for the replacement and installation of new sidewalks on an as
needed basis.
BID SUBMISSION:
Bids will be received by sealed envelope in the Procurement Department, City of Miami Gardens. If
Delivered by mail send to: Procurement Department, 1515 N.W. 167th Street; Bldg. 5, Suite 200,
Miami Gardens, Florida 33169. If Delivered in person: Procurement Department location, 1515
NW 167th Street; Bldg. 7, Suite 440 until 2:00 P.M. on Thursday, August 5, 2010, at which time
they will be opened and read in the Council Chambers by the Procurement Manager. Bids received
after this time will not be considered and no time extensions will be permitted. Please clearly mark
bids:
"ITB# 09-10-069 — SIDEWALK REPLACEMENTS & INSTALLATION — ANNUAL CONTRACT"
Copies of this Proposal Document may be obtained by contacting DemandStar by Onvia at
www.demandstar.com or call toll free 1-800-711-1712 and request Document #09-10-069 or may be
found on the City's web site at www.miamigardens-fl.gov. Vendors who obtain specifications and
plans from other sources other than DemandStar.com are cautioned that the bid package may be
incomplete. All addendums will be posted and disseminated by DemandStar.
FOR INFORMATION
For information on this Invitation to Bid, contact the Procurement Department, (305) 622-8000.
Deadline for submittal of questions is July 22, 2010 @ 3:00 p.m.
ACCEPTANCE AND REJECTIONS
The City of Miami Gardens reserves the right to reject any or all Proposals with or without cause;
to waive any or all irregularities with regard to the specifications and to make the award to the
Consultant offering the greatest advantage to the City.
Please be advised that Pursuant to City Ordinance 2008-03-139 "Cone of Silence", public notice
is hereby given that a Cone of Silence is imposed concerning this City's competitive purchasing
process, which generally prohibits communications concerning the RFP until such time as the City
Manager makes a written communications concerning the competitive purchase transaction. Please
see the detailed specifications for the public solicitation for services for a statement fully disclosing
the requirements of the "Cone of Silence".
ITB409-10-069
Sidewalk Replacements & Install
August 2010 Page 1 of 54
TO OUR PROSPECTIVE CONTRACTORS:
The attached Invitation for Bid or Request for Proposal represents a cooperative procurement for the
Southeast Florida Governmental Purchasing Cooperative.
For the past several years, approximately twenty-six (26) government entities have participated in
Cooperative Purchasing in Southeast Florida. The Southeast Florida Governmental Purchasing
Cooperative was formed in an effort to provide cost savings and cost avoidances to all entities by utilizing
the buying power of combined requirements for common, basic items.
The Government Agencies participating in this particular procurement and their respective delivery
locations are listed in the attached document.
Southeast Florida Governmental Purchasing Cooperative Procurement Operational Procedures:
• All questions concerning this procurement should be addressed to the issuing City, hereinafter
referred to as the "lead City". All responses are to be returned in accordance with the instructions
contained in the attached document. Any difficulty with participating agencies referenced in this
award must be brought to the attention of the lead City.
• Each participating governmental entity will be responsible for awarding the contract, issuing its own
purchase orders, and for order placement. Each entity will require separate billings, be responsible
for payment to the Contractor(s) awarded this contract, and issue its own tax exemption certificates
as required by the Contractor.
• The Contract/purchase order terms of each entity will prevail for the individual participating entity.
Invoicing instructions, delivery locations and insurance requirements will be in accordance with the
respective City requirements.
• Any reference in the documents to a single entity or location will, in fact, be understood as referring to
all participating entities referenced in the documents and cover letter unless specifically noted
otherwise.
• The awarded Contractor(s) shall be responsible for advising the lead City of those participants who
fail to place orders as a result of this award during the contract period.
• The Contractor(s) shall furnish the Lead City a detailed Summary of Sales semi-annually during the
contract period. Sales Summary shall include contract number(s), contractor's name, the total of
each commodity sold during the reporting period and the total dollar amount of purchases by
commodity.
• Municipalities and other governmental entities which are not members of the Southeast Florida
Governmental Purchasing Cooperative are strictly prohibited from utilizing any contract or purchase
order resulting form this bid award. However, other Southeast Florida Governmental Purchasing
Cooperative members may participate in their contract for new usage, during the contract term, or in
any contract extension term, if approved by the lead City. New Southeast Florida Governmental
Purchasing Cooperative members may participate in any contract on acceptance and approval by the
lead City.
IT13#09-10-069
Sidewalk Replacements & Install
August 2010 Page 2 of 54
None of the participating governmental entities shall be deemed or construed to be a party to any
contract executed by and between any other governmental entity and the Contractor(s) as a result of
this procurement action.
"WORKII G TOGETHER TO REDUCE COSTS"
ITB#09-10-069
Sidewalk Replacements & Install
August 2010 Page 3 of 54
SIDEWALK REPLACEMENT & INSTALLATION — ANNUAL CONTRACT
IT13#09-10-069
August 5, 2010
1.0 GENERAL CONDITIONS
1.1 SEALED BIDS:
Original copy of Bid Form as well as any other pertinent documents must be
returned in order for the Bid to be considered for award. All Bids are subject to the conditions
specified herein and on the attached Special Conditions, Specifications and Bid Form.
The completed Bid must be submitted in a sealed envelope clearly marked with the Bid Title to
the Procurement Department, City of Miami Gardens, 1515 N W 167th Street; Bldg 5 Suite
200, if by mail, and Bldg 7, Suite 440, if in person, Miami Gardens, Florida 33169 until 2:00
p.m., local time on date due.
1.2 EXECUTION OF BID:
The Bid must contain a manual signature of an authorized representative in the space
provided on the Bid Form. Failure to properly sign Bid shall invalidate same and it shall NOT
be considered for award. All Bids must be completed in pen or be typewritten. No erasures
are permitted. If a correction is necessary draw a single line through the entered figure and
enter the corrected figure above it. Corrections must be initialed by the person signing the
Bid. Any illegible entries, pencil Bids or corrections not initialed will not be tabulated. The
original Bid conditions and specifications together with bidder's response CANNOT be
changed or altered in any way after submitted to the City.
1.3 PRICES QUOTED:
Deduct trade discounts and quote firm net prices. Give both unit price and extended total,
when requested. Prices must be stated in units of quantity specified in the Bid specifications.
In case of discrepancy in computing the amount of the Bid, the UNIT PRICE quoted will
govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in
special conditions). Bidders are to list discounts to be given the City for prompt payment.
Award, if made, will be in accordance with terms and conditions stated herein. Each item
must be proposed separately and no attempt is to be made to tie any item or items in with any
other item or items. Cash or quantity discounts offered will not be a consideration in
determination of award of Bid(s). All prices quoted shall be guaranteed for 90 days from Bid
date unless otherwise specified in Special Conditions.
1.3.1 TAXES:
The City of Miami Gardens is exempt from all Federal Excise and State taxes. The
applicable tax exemption number is shown on the Purchase Order.
1.3.2 MISTAKES:
Bidders are expected to examine the specifications, delivery schedules, Bid prices
and extensions and all instructions pertaining to supplies and services. Failure to do
so will be at the bidder's risk.
1.3.3 UNDERWRITERS' LABORATORIES:
ITB#09-10-069
Sidewalk Replacements & Install
August 2010 Page 4 of 54
Unless otherwise stipulated in the Bid, all manufactured items and fabricated
assemblies shall be U.L. listed or re-examination listing where such has been
established by U.L. for the item(s) offered and furnished.
1.3.4 BID'S CONDITIONS:
The City reserves the right to waive irregularities in Bids or to reject all Bids or any
part of any Bid deemed necessary for the best interest of the City of Miami Gardens,
Florida.
1.4 EQUIVALENTS:
If bidder offers makes of equipment or brands of supplies other than those specified, it must
be indicated in the Bid. Specific article(s) of equipment/supplies shall conform in quality,
design and construction with all published claims of the manufacturer.
Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are
informational guides as to a standard of acceptable product quality level only and should not
be construed as an endorsement or a product limitation of recognized and legitimate
manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform
with or exceed quality as listed in the specifications.
Bidder shall indicate on the Bid form the manufacturers' name and number if proposing other
than the specified brands, and shall indicate ANY deviation from the specifications as listed.
Other than specified items offered requires complete descriptive technical literature marked to
indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID.
NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA.
Lacking any written indication of intent to quote an alternate brand or model number, the Bid
will be considered as a Bid in complete compliance with the specifications as listed on the
attached form.
1.5 NON-CONFORMANCE TO CONTRACT CONDITIONS:
Items may be tested for compliance with specifications. Any item delivered, not conforming to
specifications, may be rejected and returned at bidder's expense. These items and items not
delivered as per delivery date in Bid and/or purchase order may be purchased on the open
market. Any increase in cost may be charged against the bidder. Any violation of these
stipulations may also result in Bidder's Name being removed from the vendor list.
1.6 SAMPLES:
Samples of items, when required, must be furnished free of expense and, if not destroyed,
will, upon request, be returned at the bidder's expense. Bidders will be responsible for the
removal of all samples furnished within (30) days after Bid opening. All samples will be
disposed of after thirty (30) days. Each individual sample must be labeled with bidder's name.
Failure of bidder to either deliver required samples or to clearly identify samples may be
reason for rejection of the Bid. Unless otherwise indicated, samples should be delivered to
the Procurement Department, 1515 N W 167th Street; Bldg. 5 Suite 200, if by mail and Bldg 7,
Suite 440 if in person, Miami Gardens, Florida 33169.
1.7 DELIVERY:
Unless actual date of delivery is specified (or if specified delivery cannot be met), show
number of days (in calendar days) required to make delivery after receipt of purchase order, in
space provided. Delivery time may become a basis for making an award. Delivery shall be
within the normal working hours of the City, Monday through Friday, excluding holidays.
ITB#09-10-069
Sidewalk Replacements & Install
August 2010 Page 5 of 54
1.8 INTERPRETATIONS:
Unless otherwise stated in the Bid, any questions concerning conditions and specifications
should be submitted in writing to the Procurement Manager, 1515 N W 167`h Street; Bldg. 5
Suite 200, Miami Gardens, Florida 33169 Facsimile (305) 474-1285.
1.9 AWARDS:
The City of Miami Gardens reserves the right to reject any and all Bids or any portion of any
Bid deemed necessary in the best interest of the City; to accept any item or group of items; to
acquire additional quantities at prices quoted on the Bid Form unless additional quantities are
not acceptable, in which case the Bid Form must be noted "BID IS FOR SPECIFIED
QUANTITY ONLY". The City also reserves the right to award the contract on a split order
basis, lump sum basis, individual item basis, or such combination as shall best serve the
interest of the City. All awards made as a result of this Bid shall conform to applicable Florida
Statutes.
No bid will be accepted from, nor will any contract be awarded to any person or firm which is
in arrears to the City upon any debt or contract or which is a defaulter as surety or otherwise
upon any obligation to the City or who has failed to perform faithfully any previous contract
with the City.
1.10 BID OPENING:
Bids shall be opened and publicly read in the Council Chamber, 1515 N W 167th Street; Bldg.
5 Suite 200, Miami Gardens, Florida 33169 on the date and at the time specified on the Bid
Form. All Bids received after that time shall be returned, unopened.
1.11 INSPECTION, ACCEPTANCE & TITLE:
Inspection and acceptance will be destination unless otherwise provided. Title to/or risk of loss
or damage to all items shall be the responsibility of the successful bidder until acceptance by
the City unless loss or damage result from negligence by the City. If the materials or services
supplied to the City are found to be defective or not conform to specifications, the City
reserves the right to cancel the order upon written notice to the seller and return product at
bidder's expense.
1.12 PAYMENT:
Payment will be made by the City after the items awarded to a bidder have been received,
inspected, and found to comply with award specifications, free of damage or defect and
properly invoiced.
1.13 DISPUTES:
Any actual or prospective Bidder, Proposer, Offeror or Contractor who is aggrieved in
connection with a solicitation or award of a Bid or Contract may avail themselves of the
procedures contained in Ordinance 2007-25-131 in order to resolve disputed matters or
complaints.
The Procurement Manager shall post a tabulation of the Bid results with intended award
recommendations. Posting shall be in the front office of City Hall or on the City's web site for
public viewing.
Any actual or prospective bidder, proposer, offeror, or contractor who is aggrieved in
connection with the solicitation or award of contract may file a written protest with the City
Clerk and mailed by the protester to all responders to the bid proposal within seventy-two
hours (72) hours of the City's recommendation for award or the City's actual award whichever
IT13#09-10-069
Sidewalk Replacements & Install
August 2010 Page 6 of 54
comes first. The written protest shall state all the particular grounds on which it is based, shall
include all pertinent documents and evidence. The protest letter to the City Clerk shall include
proof of mailing/receipt to other responders to the bid and shall be accompanied by a cashier's
check in the amount of $500.00 representing the filing fee, plus a cost bond in the amount of
$2,500.00 to reimburse the City for all administrative costs associated with the appeal
process. The $2,500.00 bond shall be returned to the Protester if the Protester prevails in the
hearing before the hearing examiner/special master. If the Protester does not prevail the City
shall keep the bond. Any grounds not stated shall be deemed waived.
Failure to file a timely formal written protest within the time period specified shall constitute a
waiver by the vendor of all rights of protest under this Bid/Proposal Protest Procedure.
In the event of a timely protest, the City Manager shall select a hearing examiner or special
master, who shall be a member of the Florida Bar, who shall hold a hearing and submit written
findings and recommendations within fifteen (15) days of the filing of the protest. The hearing
examiner shall consider the written protests, supporting documents in evidence, the City's
recommendations and supporting documentation and all evidence presented at the hearing.
Such finding and recommendation shall be filed with the City Clerk.
The hearing examiner's findings and recommendations shall be final. Appeals of a decision
by the hearing examiner shall be to the Miami -Dade County Circuit Court. The prevailing
party in the appeal may be entitled to recover any and all attorneys' fees and costs incurred in
the appeal.
1.14 LEGAL REQUIREMENTS:
Federal, State, county and City laws, ordinances, rules and regulations that in any manner
affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a
cause for relief from responsibility.
The individual executing this proposal on behalf of the Company warrant to the City that the
Company is a Florida corporation duly constituted and authorized to do business in the State
of Florida, is in good standing and that Company possesses all of the required licenses and
certificates of competency required by the State of Florida and the County of Miami -Dade to
perform the work herein described.
1.15 INDEMNIFICATION:
To the fullest extent permitted by Laws and Regulations, Contractor shall indemnify and hold
harmless the City and their consultants, agents and employees from and against all claims,
damages, losses and expenses, direct, indirect or consequential (including but not limited to
fees and charges of attorneys and other professionals and court costs) arising out of or
resulting from the performance of the work, provided that any such claim, damage, loss or
expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property (other than the work itself) including the loss of use resulting
there from and (b) is caused in whole or in part by any willful and wanton or negligent or
gross negligent acts or omission of Contractor, any subcontractor, any person or
organization directly or indirectly employed by any of them to perform or furnish any of the
work or anyone for whose acts any of them may be liable, regardless of whether or not it is
caused in part by a party indemnified hereunder or arises by or is imposed by Law and
Regulations regardless of the negligence of any such party.
In any and all claims against the City or any of their consultants, agents or employees by any
employee of Contractor, any Subcontractor, any person or organization directly or indirectly
employed by any of them to perform or furnish any of the work or anyone for whose acts any
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of them may be liable, the indemnification obligation under the above paragraph shall not be
limited in any way by any limitation on the amount or type of damages, compensation or
benefits payable by or for Contractor or any such Subcontractor or other person or
organization under workers or workman's compensation acts, disability benefit acts or other
employee benefit acts.
It is the specific intent of the parties hereto that the foregoing indemnification complies with
Florida Statute 725.06 (Chapter 725). It is further the specific intent and agreement of the
parties that all of the Contract Documents on this project are hereby amended to include the
foregoing indemnification and the "Specific Consideration" therefore.
The official title of the City is "City of Miami Gardens". This official title shall be used in all
insurance, or other legal documentation. City of Miami Gardens is to be included as
"Additional Insured" with respect to liability arising out of operations performed for City of
Miami Gardens by or on behalf of Contractor or acts or omissions of Contractor in connection
with such operation.
1.16 PATENTS & ROYALTIES:
The bidder, without exception, shall indemnify and save harmless the City of Miami Gardens,
Florida and its employees from liability of any nature or kind, including cost and expenses for,
or on account of, any copyrighted, patented, or unpatented invention, process, or article
manufactured or used in the performance of the contract, including its use by The City of
Miami Gardens, Florida. If the bidder uses any design, device or materials covered by letters,
patent, or copyright, it is mutually understood and agreed, without exception, that the Bid
prices shall include all royalties or cost arising from the use of such design, device, or
materials in any way involved in the work.
1.17 OSHA:
The bidder warrants that the product and services supplied to the City of Miami Gardens,
Florida shall conform in all respects to the standards set forth in the Occupational Safety and
Health Act of 1970, as amended, and the failure to comply with this condition will be
considered as a breach of contract. Any fines levied because of inadequacies to comply with
these requirements shall be borne solely by the bidder responsible for same.
1.17A SAFETY PRECAUTIONS:
The bidder shall, if required, maintain suitable and sufficient guards and barriers and, at
night, suitable and sufficient lighting for the prevention of accidents and all minimum
safety standards required by Municipal, County, State and Federal ordinances and laws shall
be strictly met by the bidder
1.18 SPECIAL CONDITIONS:
Any and all Special Conditions that may vary from these General Conditions shall have
precedence.
1.19 ANTI -DISCRIMINATION:
The bidder certifies compliance with the non-discrimination clause contained in Section 202,
Executive Order 11246, as amended by Executive Order 11375, relative to equal employment
opportunity for all persons without regard to race, color, religion, sex or national origin.
1.20 QUALITY:
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All materials used for the manufacture or construction of any supplies, materials or equipment
covered by this Bid shall be new. The items Bid must be new, unless recycled materials are
certified by bidder, the latest model, of the best quality, and highest grade workmanship.
1.21 LIABILITY, INSURANCE, LICENSES AND PERMITS:
Where bidders are required to enter or go onto City of Miami Gardens property to deliver
materials or perform work or services as a result of a Bid award, the successful bidder will
assume the full duty, obligation and expense of obtaining all necessary licenses, permits and
insurance and assure all work complies with all Miami -Dade County and City of Miami
Gardens building requirements and the Florida Building Code. The bidder shall be liable for
any damages or loss to the City occasioned by willful, wanton or gross negligence of the
bidder (or agent) or any person the bidder has designated in the completion of the contract as
a result of the Bid.
1.22 BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE:
Bid Bonds, when required, shall be submitted with the Bid in the amount specified in Special
Conditions. After acceptance of Bid, the City will notify the successful bidder to submit a
performance bond and certificate of insurance in the amount specified in Special Conditions.
1.23 DEFAULT/FAILURE TO PERFORM:
The City shall be the sole judge of nonperformance, which shall include any failure on the part
of the successful bidder to accept the award, to furnish required documents, and/or to fulfill
any portion of this contract within the time stipulated.
Upon default by the successful bidder to meet any terms of this agreement, the City will notify
the bidder three (3) days (weekends and holidays excluded) to remedy the default. Failure on
the contractor's part to correct the default within the required three (3) days shall result in the
contract being terminated and upon the City notifying in writing the contractor of its intentions
and the effective date of the termination. The following shall constitute default:
A) Failure to perform the work required under the contract and/or within the time required or
failing to use the subcontractors, entities and personnel as identified and set forth, and to
the degree specified in the contract.
B) Failure to begin the work under this contract within the time specified.
C) Failure to perform the work with sufficient workers and equipment or with sufficient
materials to ensure timely completion.
D) Neglecting or refusing to remove materials or perform new work where prior work has
been rejected as non conforming with the terms of the contract.
E) Becoming insolvent, being declared bankrupt, or committing act of bankruptcy or
insolvency, or making an assignment renders the successful bidder incapable of
performing the work in accordance with and as required by the contract.
F) Failure to comply with any of the terms of the contract in any material respect.
In the event of default of a contract, the successful bidder shall pay all attorney's fees and
court costs incurred in collecting any damages. The successful bidder shall pay the City for
any and all costs incurred in ensuing the completion of the project.
1.24 CANCELLATION:
The City of Miami Gardens reserves the right to cancel this contract by written notice to the
contractor effective the date specified in the notice should any of the following apply:
A) The contractor is determined by the City to be in breach of any of the terms and conditions
of the contract and/or to have failed to perform his/her services in a manner satisfactory to
the City. In the event the contractor is found to be in default, the contractor will be paid for
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all labor and materials provided as of the termination date. No consideration will be given
for anticipated loss of revenue or the canceled portions of the contract.
B) The City has determined that such cancellation will be in the best interest of the City to
cancel the contract for its own convenience.
C) Funds are not available to cover the cost of the services. The City's obligation is
contingent upon the availability of appropriate funds.
1.25 BILLING INSTRUCTIONS:
Invoices, unless otherwise indicated, must show purchase order numbers; work order number
and/or quotation number, if applicable; details of service(s) performed including service date,
brief description, and shall be submitted in DUPLICATE to Accounts Payable, City of Miami
Gardens, 1515 N W 167 h Street; Bldg. 5 Suite 200, Miami Gardens, Florida 33169.
1.26 SUBSTITUTIONS:
The City of Miami Gardens, Florida WILL NOT accept substitute shipments of any kind.
Bidder(s) is expected to furnish the brand quoted in their Bid once awarded. Any substitute
shipments will be returned at the bidder's expense.
1.27 FACILITIES:
The City reserves the right to inspect the bidder's facilities at any time with prior notice.
1.28 BID TABULATIONS:
Bidders desiring a copy of the Bid tabulation may request same by enclosing a self-addressed
stamped envelope with the Bid.
1.29 APPLICABLE LAW AND VENUE:
The law of the State of Florida shall govern the contract between the City of Miami Gardens
and the successful bidder and any action shall be brought in Miami -Dade County, Florida. In
the event of litigation to settle issues arising hereunder, the prevailing party in such litigation
shall be entitled to recover against the other party its costs and expenses, including
reasonable attorney fees, which shall include any fees and costs attributable to appellate
proceedings arising on and of such litigation.
1.30 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS:
If any person contemplating submitting a Bid under this Invitation for Bid is in doubt as to the
true meaning of the specifications or other Bid documents or any part thereof, the Bidder must
submit to the City of Miami Gardens Procurement Manager at least seven (7) calendar days
prior to scheduled Bid opening, a request for clarification. All such requests for clarification
must be made in writing and the person submitting the request will be responsible for its timely
delivery.
Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City
of Miami Gardens Procurement Manager. The City shall issue an Informational Addendum if
clarification or minimal changes are required. The City shall issue a Formal Addendum if
substantial changes which impact the technical submission of Bids is required. A copy of such
Addendum will be sent to each Bidder receiving the Invitation for Bid. In the event of conflict
with the original Contract Documents, Addendum shall govern all other Contract Documents to
the extent specified. Subsequent addendum shall govern over prior addendum only to the
extent specified.
1.31 CONTRACT:
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A) A contract may be awarded to the lowest responsive, responsible Bidder(s) whose Bid(s),
conforming to the Invitation for Bid, is most advantageous to the City of Miami Gardens. The
lowest responsive, responsible Bidder(s) will be determined in conjunction with the method of
award which is described in the Special Conditions. Tie Bids will be decided as described
herein.
B) The City shall award a contract to a Bidder through action taken by the City Council or the
City Manager of the City of Miami Gardens, Florida.
C) The General Terms and Conditions, the Special Conditions, the Technical Specification,
and the Bidder's Bid are collectively and integral part of the contract between the City of Miami
Gardens and the successful Bidder.
D) While the City of Miami Gardens may determine to award a contract to a Bidder(s) under
this Invitation to Bid, said award may be conditional on the subsequent submission of other
documents as specified in the Special Conditions. The Bidder shall be in default of any
conditional award if any of these documents are not submitted in a timely manner and in the
form required by the City. If the Bidder is in default, the City, through the Procurement
Manager, will void its acceptance of the Bidder's offer and may determine to select the second
lowest responsive, responsible Bidder or re -solicit Bids. The City may, at its sole option, seek
monetary restitution from the defaulting Bidder as a result of damages or excess costs
sustained and/or may prohibit the Bidder from submitting future Bids for a period of one year.
E) The City reserves the right to exercise the option to renew a term contract of any
successful Bidder(s) to a subsequent optional period; provided that such option is stipulated in
the Special Conditions and is contained in any contract ultimately awarded in regard to this
Bid.
F) The City reserves the right to automatically extend any contract for a maximum period not
to exceed ninety (90) calendar days in order to provide City departments with continual
service and supplies while a new contract is being solicited, evaluated and/or awarded, in
regard to this Bid.
G) The Bidder agrees and understands that the contract may not be construed as an
exclusive arrangement and further agrees that the City may, at any time, secure similar or
identical services at its sole option.
1.32 ASSIGNMENT:
The contractor shall not assign, transfer, convey, sublet or otherwise dispose of any contract,
including any or all of its right, title, or interest therein, or his or its power to execute such
contract to any person, company or corporation without prior written consent of the City of
Miami Gardens, which consent may be withheld.
1.33 LAWS, PERMITS AND REGULATIONS:
The bidder shall obtain and pay for all licenses, permits and inspection fees required for this
project; and shall comply with all laws, ordinances, regulation building code requirements
applicable to the work contemplated herein.
1.34 OPTIONAL CONTRACT USAGE:
Other State agencies, and/or Governmental Entities in the State of Florida may purchase from
the resulting contract. Contractors shall sell these commodities or services to the other State
agencies and/or Governmental Entities in the State of Florida at the agencies' and/or entities
option or as otherwise provided by law.
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1.35 SPOT MARKET PURCHASES:
It is the intent of the City to purchase the items specifically listed in this Bid from the selected
bidder. However, items that are to be "Spot Market Purchased" may be purchased by other
methods, i.e. Federal, State or local contracts.
1.36 WARRANTIES OF USAGE:
Any estimated quantities listed are for information and tabulation purposes only. No warranty
or guarantee of quantities needed is given or implied. It is understood that the Contractor will
furnish the City's needs as they arise.
1.37 PUBLIC ENTITY CRIMES:
As provided in Section 287.133(2) (a), Florida Statutes, a person or affiliate who has been
placed on the convicted vendor list following a conviction for a public entity crime may not
submit a Bid on a contract to provide any goods or services to a public entity, may not submit
a Bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit Bids on leases of real property to a public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor or consultant under a
contract with any public entity, and my not transact business with any public entity in excess of
the threshold amount provided S.S. 287.017 for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list.
1.38 CODE OF ETHICS:
As provided in Article 9 Ethics in Public Contracting of the City of Miami Gardens Ordinance
No. 2005-10-28 and Ordinance 2008-03-139 "Cone of Silence", from the time of advertising
until the City Council deliberates on the making of an award, there is a prohibition on
communication with the City Manager and his staff and Mayor and City Council. The
ordinance does not apply to oral communications at pre-bid/proposal conference, oral
presentations before selection committees, contract negotiations, public presentations made
to the City Council during any duly noticed public meeting or communications in writing at any
time with any City employee, official or member of the City Council unless specifically
prohibited by the applicable RFP, RFQ or bid documents. A copy of all written
communications must be filed with the City Clerk.
1.39 NON -COLLUSION:
By submitting this bid, Bidder certifies that this offer is made without prior understanding,
agreement, or connection with any corporation, firm or person submitting an offer for the same
materials, services, supplies, or equipment and is in all respects fair and without collusion or
fraud.
No premiums, rebates or gratuities are permitted, either with, prior to or after any delivery of
material or provision of services. Any violation of this provision may result in the Contract
cancellation, return of materials or discontinuation of services and the possible removal from
the vendor bid list(s).
1.40 PROHIBITION OF INTEREST:
No contract will be awarded to a bidding firm who has City elected officials, officers or
employees affiliated with it, unless the bidding firm has fully complied with current Florida
State Statutes and City Charter relating to this issue. Bidders must disclose any such
affiliation. Failure to disclose any such affiliation will result in disqualification of the bidder and
may result in removal from the vendor bid list(s).
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1.41 FLORIDA PUBLIC RECORDS ACT:
All material submitted regarding this bid becomes the property of the City. Bids may be
reviewed by any person ten (10) days after the public opening. Bidders should take special
note of this as it relates to any proprietary information that might be included in their offer.
Any resulting contract may be reviewed by any person after the contract has been executed
by the City. The City has the right to use any or all information/material submitted in response
to this bid and/or any resulting contract from same. Disqualification of a bidder does not
eliminate this right.
1.42 UNBALANCED BIDS:
When a unit price bid has variable or estimated quantities, and the bid shows evidence of
unbalanced bid pricing, such bid may be rejected
1.43 TIED BIDS:
In the event of an identical tied bid or proposal, preference will be given to local vendors. If
none of the vendors are local, preference will be given to a vendor with a Drug -Free
Workplace Program in accordance with Section 287.087, Florida Statutes.
1.44 LOCAL PREFERENCE: NIA
1.45 PREFERENCE MONETARY CONTRIBUTIONS TO LOCAL SCHOOLS: N/A
1.46 DRUG FREE WORKPLACE AFFIDAVIT:
Pursuant to Section 893.02(4), Florida Statutes, each bidder shall complete the form on
Drug Free Workplace Affidavit and submit same with any bid response.
1.47 SMALL, MINORITY, AND WOMEN'S BUSINESSES:
The City of Miami Gardens encourages Small, Minority, and Women's Businesses to
participate in this solicitation.
The City of Miami Gardens encourages prime contractor, if subcontractors are to be let, when
economically feasible, to take affirmative steps to assure that Small, Minority, and Women's
Businesses are used when possible. Affirmative steps shall include:
• Placing qualified small, minority, women's and disadvantage businesses on
solicitation lists;
• Assuring that small, minority, women's and disadvantage businesses are solicited
whenever they are potential sources;
• Dividing total requirements, when economically feasible, into smaller tasks or
quantities to permit maximum participation by small, minority, women's and
disadvantage businesses;
• Establishing delivery schedules, where the requirement permits, which encourage
participation small, minority, and women's businesses;
• Using the services and assistance of the Small Business Administration, and the
Minority Business Development Agency of the Department of Commerce.
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SIDEWALK REPLACEMENT & INSTALLATION —ANNUAL CONTRACT
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2.0 SPECIAL CONDITIONS
2.1 PURPOSE:
The City of Miami Gardens, acting as lead City for the Southeast Florida Governmental
Purchasing Co-operative Group, is actively seeking sealed bids from qualified contractors for
the replacement and installation of new sidewalks on an as needed basis to the City and the
Co -Op in full accordance with the specifications, terms and conditions herewith from a
source(s) that will give prompt and efficient service.
2.2 TERM OF CONTRACT:
It is requested that the bidder quote fixed prices that will be guaranteed to the City of Miami
Gardens and the Southeast Florida Governmental Co -Op for an initial period of one year
which is expected to begin on or about September 1,2010. The City reserves the right to
exercise the option to renew annually (subject to the appropriation of funds), not to exceed a
maximum of two (2) years. Annual renewals will be based on the successful bidder agreeing
to the same terms and conditions and by filing written notice to the City not less than ninety
(90) days prior to renewal date of any adjustment in the contract amount. Continuation of the
contract beyond the initial period is a City prerogative; not a right of the bidder. This
prerogative will be exercised only when such continuation is clearly in the best interest of the
City. This contract is not an exclusive contract.
No price increase will be accepted during the initial contract period. Renewal terms allow for a
request for an increase at the time of renewal based on contractor's cost increase not to
exceed the current C.P.I. index at time of renewal. A written notice sent to the City for
approval of any increase prior to renewal accompanied by contractor's documentation to
substantiate need for price increase. No more than one price increase will be accepted during
the renewal period.
The contractor may make application for price adjustment to the renewal contract if the
Consumer Price Index; U.S. Bureau of Labor Statistics; All Urban Consumers; U.S. City
Average; that occurred between the newest C.P.I. index publication available at time of
request increases _5_% or more during this period of the contract.
If during the contract period, the total C.P.I. decreases 3% or more, the contractor is required
to extend to the City a price decrease equal in percentage to the percentage of the index.
Orders will be placed to vendors on as -needed when needed basis to meet each City's
requirements.
2.3 METHOD OF AWARD:
The City reserves the right to award to a primary and secondary contractor if it is in the best
interest of the City and Co -Op. If a multiple award is given, Purchase Orders for task orders
will be made on the basis of the unit prices submitted and the availability of the bidders work
unit to the schedule set by the City. These items and quantities are projections, and shall not
be construed as a base bid or a guaranteed amount.
2.4 PAYMENT:
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Payment will be made upon final completion and acceptance, by the City, of each assigned
project. Payments will be made in accordance with Florida Prompt Payment — 45 days from
receipt of invoice. No draws or partial payments will be made while work is in progress.
The City will pay the contract price minus any liquidated damages and/or other damages to
the Contractor upon final completion and acceptance.
Bidder must submit a lump sum price inclusive of all labor, parts/supplies, equipment needed
to furnish, deliver, erect, install and connect completely all of the material and appliances
described herein and in the drawings, and supply all other incidental material and appliances,
tools, transportation, etc., required to make the work complete and to leave the area in first
class operating condition.
INVOICES:
Invoices submitted for payment shall contain the purchase order number and/or work order/bid
number; details of service(s) performed including service date, unit costs and location of
service. Copies of invoices or other appropriate documentation shall be provided for each job
to support their actual costs prior to reimbursement upon request from the City. Failure to
itemized the aforementioned shall result in the invoice being returned for adherence to the
same.
PURCHASING CARD PROGRAM:
The City has implemented a purchasing card program through Sun Trust Bank, using the
VISA network. Contractors with purchasing card capability will receive payment from the VISA
purchasing card in the same manner as other Visa purchases. Accordingly, respondents with
present purchasing card capability shall have the ability to accept VISA or take whatever steps
necessary to implement the ability before the start of the agreement term. The City can only
accept VISA, however, the purchasing card is not the exclusive method of payment. Please
indicate your ability to accept Visa purchasing card on Bid Form.
2.5 COMPLETION TIME:
Contractor shall actively start each project within ten (10) calendar days after written Purchase
Orders/task orders (furnished by mail or facsimile) and shall stipulate final completion time in
consecutive calendar days prior to start of each task order.
The Work shall be carried on regularly and uninterruptedly with sufficient force to insure its
completion with the time limit set. Failure to begin shall render the Contractor liable to the City
for the sum of One Hundred Dollars ($100.00) per day as liquidated damages for each and
every calendar day delay in commencing work. For reasons satisfactory to the City's
Representative, the City may waive any claims on the Contractor for the damages referred to.
The City seeks a source of supply that will provide accurate and timely completion. The
awarded contractor must adhere to completion schedules. If, in the opinion of the Public
Works Director, the successful contractor fails at any time to meet the requirements herein,
including completion requirements, then the contract may be cancelled upon written
notification for default of contract.
2.6 FAILURE TO PERFORM:
If, in the opinion of the City's representative, the Contractor refuses to begin work, improperly
perform said work, or shall neglect or refuse to take out or rebuild such work, as shall have
been rejected or as being defective or unsuitable, then City's representative may notify the
Contractor to repair and replace work immediately or discontinue all work under this Contract.
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If at any time the City's representative shall be of the opinion that the said work is being
unnecessarily delayed and will not be finished within the prescribed time then City's
representative may notify the Contractor to discontinue all work under this Contract. The
Contractor shall immediately respect said notice and stop said work and cease to have any
rights in the possession of the ground and shall forfeit this contract.
The City may thereupon look to the next lowest and responsive and responsible contractor to
complete the work or advertise for bids and let a contract for the uncompleted work in the
same manner as was followed in the letting of this Contract and charge the cost thereof to the
original Contractor upon his contract. Any excess cost arising therefrom over and above
the original contract price shall be charged to the Contractor.
2.7 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT:
If the bidder is awarded a contract under this proposal solicitation, the prices quoted by the
bidder on the Bid Form shall remain fixed and firm during the term of contract; provided,
however, that the bidder may offer incentive discounts from the fixed price to the City at any
time during the contractual term.
2.8 INSURANCE:
Bidders must submit with their proposal, proof of insurance meeting or exceeding the
following requirements or a letter of intent to provide the following requirements if awarded the
contract:
2.8.1 Worker's Compensation Insurance — as required by law
The City of Miami Gardens will not accept filed certificates of exemption forms for
Worker's Compensation Insurance.
2.8.2 Employer's Liability Insurance - $1,000,000 per occurrence
2.8.3 General Liability Insurance - $1,000,000 per person and $1,000,000 per accident for
bodily injury
2.8.4 Automobile Liability Insurance - $500,000 per occurrence, $500,000 per accident for
bodily injury and $500,000 per accident for property damage
The required insurance coverage shall be issued by an insurance company authorized and
licensed to do business in the State of Florida, with the minimum rating of B+ or better, in
accordance with the latest edition of A.M. Best's Insurance Guide.
The successful bidder must submit, no later than ten (10) days after award and prior to
commencement of any work, a Certificate of Insurance naming the City as additional insured.
Contractor shall require all of its subcontractors to provide the aforementioned coverage as
well as any other coverage that the contractor may consider necessary, and any deficiency in
the coverage or policy limits of said subcontractors will be the sole responsibility of the
contractor.
2.9 CONTACT PERSON:
For any additional information regarding the specifications and requirements of this proposal,
contact: Procurement Department, Facsimile: (305) 474-1285, e-mail:
pthompson@miamigardens-fl.gov.
2.10 PERFORMANCE BOND:
The successful contractor(s) will be required to furnish a Performance Bond and Payment
Bond for 100% of the total task order if it exceeds $150,000, to be in the form of a Cashier's
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Check, made payable to the City; a bond written by a surety company authorized to do
business in the State of Florida and shall comply with State Statute 287.0935; or an
Irrevocable Letter of Credit. If the latter is chosen, it must be written on a bank located Miami -
Dade, Broward or Palm Beach County, be in the amount of the total task order and should
clearly and expressly state that it cannot be revoked until express written approval has been
given by the City. The City, to draw on same, would merely have to give written notice to the
bank with a copy to the successful contractor(s).
2.11 LIQUIDATED DAMAGES:
Purchase Orders will be issued and completion times will be mutually agreed upon between
the contractor and the City. Liquidated damages of $100.00 per calendar day will be deducted
from the contract sum for each and every calendar day delay in commencing work or elapsing
beyond the specified time for completion for each Purchase Order.
2.12 BID CLARIFICATION:
Any questions or clarifications concerning this Proposal shall be submitted in writing by mail or
facsimile to the Procurement Department, 1515 NW 167th Street; Bldg. 5 Suite 200, Miami
Gardens, Florida 33169, FAX: (305) 474-1285, e-mail: wgarviso@miamigardens-fl.gov The
proposal title/number shall be referenced on all correspondence. All questions must be
received no later than July 22, 2010 @ 3:00 p.m. All responses to questions/clarifications
will be sent to all prospective bidders in the form of an addendum. NO QUESTIONS WILL BE
RECEIVED VERBALLY OR AFTER SAID DEADLINE.
2.13 CONDITIONS OF WORK:
If property (public or private) is damaged performing work specified or is removed for the
convenience of the work, it shall be repaired or replaced at the expense of the contractor in a
manner acceptable to the City. Such property shall include but not limited to: roads,
driveways (whether concrete or asphalt), approaches (whether concrete or asphalt), sod,
walls, fences, water features, footings, underground utilities, shrubs, trees, etc.
Contractor shall submit to the City authorized personnel for review, pictures or video of the
work site(s) having pre-existing damage to roadways, driveways, approaches, sod, swales,
adjacent improvements, etc. before beginning work. Failure to do so shall obligate the
contractor to make repairs per above paragraph.
Contractor shall notify the City authorized personnel of any pre-existing damage to tree trunks
or limbs before beginning work. Failure to do so shall obligate the contractor for tree removal,
and canopy replacement as per D.E.R.M. codes, ordinances and or resolutions.
2.14 PROTECTION:
Contractor shall be solely responsible for pedestrian and vehicular safety and control within
the work site and shall provide the necessary warning devices, barricades and ground
personnel needed to give safety, protection and warning to persons and vehicular traffic within
the area. All safety devices must have suitable and sufficient lighting for the prevention of
accidents. All minimum safety standards required by Municipal, County, State and Federal
ordinances and laws shall be strictly met by the contractor.
2.15 HOURS OF WORK:
Contractor will perform work Monday through Friday from 7:30 a.m. to 4:00 p.m., excluding
holidays unless prior approval is given by the City.
2.16 EMPLOYEES:
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Contractor shall be responsible for the appearance of all working personnel assigned to the
project (clean and appropriately dressed at all times). Personnel must be able to supply
proper identification at all times.
All employees of the contractor shall be considered to be at all times the sole employees of
the contactor, under the contractor's sole direction, and not an employee or agent of the City.
The contractor shall supply competent and physically capable employees and the City may
require the contractor to remove any employee it deems careless, incompetent, insubordinate
or otherwise objectionable and whose presence on City property is not in the best interest of
the City. City shall not have any duty to implement or enforce such requirements.
Contractor shall assign an "On Duty" supervisor who speaks and reads English.
2.17 PERMITS:
No permits are required for the City of Miami Gardens, however, inspections shall be made in
accordance with Section 03.1602 Quality Assurance.
Contractor shall be responsible for obtaining any permits required by the other participating
agencies.
Contractor shall verify all locations of underground utilities with Sunshine One Call, Peoples
Gas, Southern Bell, TCI cable, etc. prior to any work.
Contractor shall contact proper authorities for raising utility boxes (manhole covers, valve
boxes, water meters, sanitary sewer clean -outs).
All work not stated herein shall be in compliance with the Florida Building Code and all other
national, state, and local codes and regulations. All permits to be posted on job site.
All inspections shall be requested a minimum of twenty-four (24) hours prior to inspection.
Inspection shall be required at the following stages of construction:
a. Subgrade prep completion
b. Sidewalk formed prior to pouring concrete
C. Paving
d. Final
2.18 WARRANTY:
The successful contractor will be required to warranty all materials and workmanship to be in
compliance with the specifications for a period of six months after acceptance of project.
2.19 REFERENCES:
Each bid must be accompanied by a list of five (5) references, of prior experience and similar
work, which shall include company/municipal entity, contact person, e-mail address, telephone
number and facsimile number. Local references are preferred, as the City reserves the right
to visit each reference submitted. It is the responsibility of the bidder to ascertain that the
contact person will be responsive.
STATEMENT OF EXPERIENCE OF BIDDER form must be completed and returned with Bid
Form.
2.20 BID SUBMITTAL:
All bids submitted shall include the completed Bid Form and all required product information
and any other items as indicated on the Bid Form. Bids will be considered "Non -Responsive"
if the required information is not submitted by the date and time specified.
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Before submitting bid package, each bidder shall make all investigations and examinations
necessary to ascertain if any addendums were issued by the Procurement Department.
2.21 LATE BIDS:
The City of Miami Gardens cannot be responsible for bids received after opening time and
encourages early submittal.
2.22 EXCEPTIONS TO SPECIFICATIONS:
Exceptions to the specifications shall be listed on the Bid Form and shall reference the
section. Any exceptions to the General or Special Conditions shall be cause for the proposal
to be considered non -responsive.
2.23 COMPLETE INFORMATION REQUIRED ON BID FORM:
All bids must be submitted on the attached Bid Form and all blanks filled in. To be considered
a valid proposal, the ORIGINAL AND THREE COPIES of the Invitation to Bid and Bid Form
pages must be returned, properly completed, in a sealed envelope as outlined in the first
paragraph of General Conditions.
STATEMENT OF BIDDER'S EXPERIENCE
PROOF OF INSURANCE
REFERENCES
CONTRACTOR QUESTIONNAIRE
SUB -CONTRACT LIST
2.24 PARTICIPATING AGENCIES
Each participating governmental City will be responsible for issuing its own Purchase Obligations/task
orders. Each City will require separate billings, be responsible for payment to the awarded contractor
and issue its own tax exemption certificates as required by contractor. Invoicing instructions, site
locations, and bonding requirements, if applicable, will be in accordance with the respective City's
requirements.
Any reference in this document to a single City, will be understood as referring to all participating
agencies referenced in this bid.
Municipalities and other governmental agencies which are not members of the Southeast
Florida Governmental Cooperative Purchasing Group are strictly prohibited from utilizing any
contract or purchase order resulting from this bid award. However, other Co -Op members may
participate in this contract for new usage, during the contract term, or on any contract
extension term, if approved by the lead City. New Co -Op members may participate in any
contract, on acceptance and approval by the lead City.
Name & Address
Contact
Phone
City of Deerfield Beach
Donna Council
954-480-4380
210 SW Goolsby Blvd.
Deerfield Beach, FL 33442
City of Miami Gardens
Pam Thompson
305-622-8000
1515 NW 167th Street #200
Miami Gardens, FL 33169
City of Lauderdale Lakes
Vincent Mullen
954-535-2793
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4300 NW 37 Street
Lauderdale Lakes, FL 33319
City of Coconut Creek
David Santucci
954-956-1584
4800 West Copans Road
Coconut Creek, FL 33063
City of Sunrise
Mark Winslow
954-572-2390
1601 NW 136rh Avenue Suite 101
Wendy Lorenzo
954-572-2485
Sunrise, FL 33323
City of Oakland Park
Art Saey
954-630-4433
3650 NE 12th Avenue
Oakland Park, FL 33334
City of Dania Beach
Leo Williams
954-924-3743
100 W. Dania Beach Blvd.
Dania Beach, FL 33004
Town of Pembroke Park
Jeanne Peterson
954-966-4600
ext. 238
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SIDEWALK REPLACEMENT & INSTALLATION — ANNUAL CONTRACT
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3.0 TECHNICAL SPECIFICATIONS
GENERAL SCOPE OF WORK — Contractor will not be required to replace or
install less than a combined 100 linear feet of sidewalks within one square mile
per task order and/or purchase order.
A. Contractor shall furnish all materials, labor, supervision, and transportation, permits, licenses,
equipment and any incidentals necessary to perform these services as stated herein.
B. The work includes removal of grass and other materials to prepare the ground for sidewalk
installation. Additional tasks will include installation of handicap ramps at intersections of
Streets and Avenues where indicated by each City. All form work and site preparation shall
be conducted with minimum impact and/or damage to the adjacent properties.
C. Remove and dispose of existing trees as indicated by each City. All trees to remain shall be
preserved. See Tree Removal and Preservation Specifications. Size of tree will be paid based
on proof from the contractor of size. If proof is not provided, each City will make such
determination of size deemed acceptable.
D. New four and/or six inches thick sidewalks shall be constructed in accordance with Florida
Accessibility Code for Building Construction, latest edition, and Section 522 of the FDOT-
SSR&BC, latest edition and other requirement as required.
E. Handicap ramps shall be installed at intersections of Streets and Avenues within the ROW
only, per Typical Handicap Ramp Layout Detail.
F. Any disturbed swale areas, private property, other public property shall be re -sodded per Sod
Specifications and graded properly as per specifications at the Contractor's expense.
G. Where any existing elevation is lower than sidewalk, lime rock must be spread and compacted
to a minimum of 95%. Lime rock may be used where there is no approach and between new
sidewalk to fill any gaps. Compacted to avoid settling. Delivery Ticket must be provided to
City to determine payment. City Engineer must pre -approve.
H. Any damage to the roadway, driveway approaches, driveways, abutting sidewalks, aprons
surrounding catch basins, manholes, etc. shall be repaired at no expense to the City, if
determined by the City to be repairs due to negligence or lack of coordination on the part of
the Contractor. Re -paving shall be per Pavement Specifications and Miami -Dade County
Public Works Manual.
Purchase and installation of Florida #1 Live Oak Trees, Mahogany, Crape Myrtle and or Silver
Buttonwood with 10' toll 2' overall height.
Drawings added include the following:
1. Planting Detail
2. FDOT Curb and Gutter Drawing
3. Pedestrian Ramps
4. Sidewalk Detail
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K. At the discretion and direction of each City, each block where sidewalks are to be installed,
surveys will be required to establish R.O.W. centerline and width and/or to establish the
required property line for the construction of new sidewalks. This service shall be performed
by a Professional Registered Surveyor in the State of Florida.
END OFSECTION
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 031500
TEMPORARY FACILITIES
03.151 SECURITY
A. The contractor is responsible for project security. Contractor shall protect and secure the site,
materials, and equipment from theft and damage, by whatever means deems effective, at
Contractor's cost.
B. Work site(s) must be protected properly in accordance with all Federal, State, County and
Municipal laws and ordinances, at the end of each work day and weekends.
03.152 SPECIAL CONTROLS
A. Water Control:
1. Keep excavations dry.
2. Shape excavations, particularly piles of excavated material, so as to divert water from
excavations and low spots.
B. Erosion and Sedimentation Control:
1. Prevent the pollution of land, air and water and control the erosion, washout and
surface runoff of earth and stockpiled materials.
2. Fill material shall contain no organic matter other than the normal organic component
of topsoil.
3. Immediately upon completion of final grading, stabilize graded areas with temporary
or permanent vegetation, mulch, or paving.
03.153 MAINTENANCE OF TRAFFIC
A. Control of vehicles and Persons:
1. Provide trained personnel to assure the orderly flow of vehicular traffic during
construction.
2. Contractor shall submit a Maintenance of Traffic Plan (MOT) for review and acceptance
by each City when required.
3. Upon completion of work each day the lanes shall be opened to traffic. Lane closure
procedures shall be in accordance to the F.D.O.T. Standards provided.
4. Ensure that private property driveways are usable upon completion of daily work.
B. Limit of Operations:
1. Any damage or alterations to area outside limit of operations shall be returned to
original condition within 24 hours at no cost to the City.
03.154 PROJECT IDENTIFICATION
A. No signs, or advertisements will be allowed to be displayed on the premises without the
approval of each City's Representative.
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03.155 PROJECT HOUSEKEEPING
A. Trash Disposal
1. Keep adjacent streets and site free from accumulations of waste materials and
rubbish.
2. Provide central waste area with containers for at least daily removal.
B. Burning:
1. Do not burn any trash or other material on site.
C. Material Removal/Additional Soil:
1. Excess material, including demolished material, roots from trees, excess earth and excess
building materials are property of the contractor and shall be removed from site daily and
legally disposed of.
2. All material excavated or brought to the project for use/reuse shall be piled within the
Public Right -of -Way in a location previously approved by the City.
3. The Contractor shall leave all locations in an acceptable manner once concrete has been
poured. Contractor shall coordinate work to ensure that all sites are clean, sodded as
required, and acceptable prior to mobilizing to other locations.
4. The Contractor shall replace any sod, concrete and/or asphalt removed, damaged or
displaced during demolition or performance of work at Contractor expense.
END OFSECTION
031500
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 031600
POURED CONCRETE
Sidewalks & Handicap Ramps & Curbs
03.1601 DESCRIPTION
A. Provide poured concrete at locations where no sidewalks or ramps exist to be per drawings
and specifications
B. Provide poured concrete in locations where existing sidewalk must be replaced per drawings
and specifications
C. Provide curb cuts where proposed sidewalks and/or handicap ramps are installed and there is
a conflict with existing curbs. Curb cuts shall be per FDOT design standards. All curbs shall
be cut and transitioned in an acceptable manner. All surrounding pavement, sod, asphalt
shall be restored to the existing elevation at the Contractor's expense.
03.1602 QUALITY ASSURANCE
A. Testing and Inspection of Installation
1. Concrete shall not be poured, placed or installed until such time an inspection of all
sites has taken place by the City authorized personnel. Inspections shall be made to
verify appropriate compaction of subbase and to check forms for line and grade.
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2. The City will inspect the installation. If any concrete is found to be installed improperly,
the Contractor will be required to remove and replace promptly. Upon notifications from
the contractor, the City will perform a re -inspection. Should additional concrete be
found to be unsatisfactorily installed, and additional inspections required, these
inspections shall be at the Contractor's cost, at the discretion of the City.
03.1603 PRODUCTS
A. Concrete
1. Forms:
Steel, wood, or other suitable material of size and strength to resist movement during
concrete placement. Conform to ACI 301.
2. All Joints if required by City:
Joints must be scribed to help prevent cracking per FDOT design standards
3. Concrete Mix Design:
Mix concrete shall be provided from a FDOT approved supplier. Mix design
certification will be required before the unset of any work
Design Mix to produce normal -weight concrete consisting of Portland cement,
aggregate and water to produce the following properties:
a. Compressive strength: 3000 psi, minimum at 28 days
b. Slump range: 4" to 6"
C. Un-reinforced
B. Biobarrier
1. Hort Enterprises — Ft. Lauderdale (954) 771-5761 or equal. Twelve inch (12") wide roll.
C. Lime Rock — Miami Oolite Formation
1. Lime rock shall be in accordance with FDOT Standard Specifications for Road and
Bridge Construction, Section #911 or latest edition. Material shall be fragmented or
broken up to such a size that not less than 97% will pass a 3 1/3" sieve.
a. Carbonates of Calcium and Magnesium Min. 60.0
OR LBR exceed 150
b. Organic Matter Max. 0.5
D. Detectable Warning Surfaces
1. Cast -In -Place type shall be in accordance with ADA Regulation for Detectable Warning
on Curb Ramps and shall consist of a surface of truncated domes aligned in a square of
radial grid pattern and shall comply with R304.
2. Replaceable or Surface Mount type shall be in accordance with ADA Regulation for
Detectable Warning on Curb Ramps and shall consist of a surface of truncated domes
aligned in a square of radial grid pattern and shall comply with R304.
03.1604 EXECUTION
A. Inspect surfaces for conditions that will adversely affect the quality of installation. Do not
proceed with the installation until adverse conditions have been corrected.
B. Compact subbase surface immediately before placing concrete.
C. Clearing and grubbing, removal and disposal of existing dirt, grass, roots.
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D. Replace organic material with clean fill and installed up to 6" lifts and compact to a minimum of
95% compaction. Contractor shall submit type of clean fill for City's approval prior to
construction.
E. The City has the right to request compaction test at locations chosen by the City. Should
compaction tests be found to be unsatisfactory, and additional inspections required, these
inspections shall be at the Contractor's cost, at the discretion of the City.
F. Concrete finishing:
a. Smooth surface by screeding and floating. Produce a uniform texture.
b. Work edges of slab to a'/z" radius. Eliminate tool marks on concrete surface.
C. Broom finish after excess moisture has disappeared.
03.1605 INSTALLATION
A. General: Comply with requirements Florida Accessibility Code for Building Construction,
latest edition, and Section 522 of the FDOT-SSR&BC, latest edition and other requirement as
required.
B. All sidewalks and ramps shall be four inches (4") or six inches (6") thick except across
driveways, driveway approaches, and first five feet (6) of ramps closest to paved roadways
where that shall be six inches (6") thick.
C. Sidewalk elevation shall be two inches (2") above the crown of the road, at the back side of
the sidewalk, and the pitch shall be '/4 inch per foot toward the road. Elevation may be
adjusted, based on the existing grade, as approved by the City.
D. Contractor shall ensure that where handicap ramps are installed per FDOT design standards.
The cut shall be provided at least one foot (1') behind the transition point. All modifications to
the curb shall match existing curbs and shall be flush without exception.
E. No wire or wire mesh shall be utilized.
F. Concrete shall not be poured, placed, or installed until such time as an inspection of all sites
has taken place as per Section 3.1602 QUALITY ASSURANCE. IF ANY WORK OR
PORTION OF WORK HAS NOT BEEN INSPECTED AS PER SECTION 3.1602, THAT
PORTION OF WORK SHALL BE IMMEDIATELY REMOVED AND REPLACED ONCE THE
INSPECTION HAS BEEN CONFIRMED AT NO COST TO THE CITY.
G. Place concrete using methods which prevent segregation of mix. Consolidate concrete along
face of forms and adjacent to transverse joints with internal vibrator. Keep vibrator away from
joint assemblies, or side forms. Use only square -faced shovels for hand -spreading and
consolidation. Consolidate with care to prevent dislocation of re -enforcing, dowel, and joint
devices.
H. Deposit and spread concrete in a continuous operation between transverse joints, as far as
possible.
Contractor shall replace all damaged or misaligned private walkways and driveways with a
transition to the private property at 8 to 1 fill slope transition. All other locations shall have a 4
to 1 fill slope transition. Organic material or lime rock, City will determine which material, may
be used in areas outside walkways and driveways that require fill slopes.
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J. Avoid premature cracking by installing expansions joint where and when required by City
K. Utility boxes shall be raised to sidewalk elevations or flushed with sidewalk as to prevent trip
hazard. If existing boxes and/or values are broken prior to installation, the City will supply
replacement. If utility boxes are broken during installation Contractor must replace at its own
expense.
L. Install Biobarrier prior to forming and pouring concrete.
M. Install Biobarrier at existing trees and new trees. Length of biobarrier shall be ten feet (10')
long centered on the tree by twelve inch (12") deep at one inch — two inch (1"-2") below the
top of the sidewalk. See Section 31800 for additional information.
N. Concrete shall not be poured, installed or place around manholes, cleanouts, or other
structures until they are at required elevations and alignment. Contractor shall notify the City
in writing of manholes, cleanouts, or other items that may require relocation or modification
prior to pour.
O. All sidewalk that the City has determined to be replaced due to deterioration, cracking,
uplifting, improper sloping, misalignments, grade, etc. will be removed and replaced as
required by specification.
P. Removal of existing sidewalk shall be performed by saw cutting the section of unacceptable
sidewalk (as determined by the City) at the nearest acceptable five foot (6) flag. New
sidewalk shall be poured in its place as established by specifications.
Q. All areas where existing sidewalk is to be replaced must be prepared and graded to match
adjacent sidewalk flags.
R. All replacement sidewalk sections shall be installed to match the existing sidewalk elevation.
S. Contractor shall restore all sites to the pre-existing condition or better, adding sod at
Contractor's expense if existing is damaged. If existing site, prior to sidewalk
replacement/installation, does not have sod, clean fill (soil) must be added to avoid gaps next
to sidewalk.
T. Cast -In -Place tactile units shall be used for new ramp locations. Tactile units can be pre -filled
w/concrete and set in place or pressed into place in freshly poured concrete. On ramps that
are perpendicular with curb line the dome pattern shall be in -line with the direction of travel.
On ramps intersecting curbs on a radius, the dome pattern shall be in -line with the direction of
travel to the extent practical.
U. Replaceable or Surface Mount tactile units shall be used on existing concrete or damaged
existing detectable warning surfaces. Installation area shall be cleaned of all debris, oil and
grease, to ensure area is completely free of moisture. All concrete dust present on the tactile
panel resulting from drilling process must be cleaned off tactile panel prior to using any
caulking materials. Caulk around perimeter of entire installation using Sonneborn NP1 or
approved equivalent. On ramps that are perpendicular with the curb line the dome pattern
shall be in -line with the direction of travel. On ramps intersecting curbs on a radius, the dome
pattern shall be in -line with the direction of travel to the extent practical.
END OF SECTION
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031600
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 031700
PROTECTION STORM DRAINS
03.1701 PROTECTION
A. All storm drain inlet must be protected, from sediments entering the storm water conveyance
system prior to disturbance to the area.
B. All sediment and erosion control practices must be in accordance with the Florida Department
of Environmental Protection Storm Water Sediment and Erosion Control Manual Section 4.08
(Storm Drain Protection Procedures) (Best Management Practices BMPs).
END OF SECTION
031700
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 031800
CONCRETE CURB AND GUTTER
03.1801 DESCRIPTION
A. All curb and gutter shall be formed and installed in accordance with State of Florida
Department of Transportation Roadway and Traffic Design Standards (FDOT). Curb and
gutter not installed in accordance with these specifications will be removed and replaced at
the expense of the Contractor.
B. Related work:
1. Clearing and Removal: Section 031500
03.1802 QUALITY ASSURANCE
A. Testing and Inspection of Installation
d. The City will inspect the installation. If any concrete is found to not be installed
adequately, the Proposer will be required to remove and replace promptly. Upon
notifications from the proposer, the City will perform a re -inspection. Should
additional concrete be found to be unsatisfactorily installed, and additional
inspections required, these inspections shall be at the Contractor's cost, at the
discretion of the City.
03.1803 PRODUCTS
A. Concrete
1. Forms:
Steel, wood or other suitable material of size and strength to resist movement during
concrete placement. Conform to ACI 301. Height shall be equal to the full depth of
the finished sidewalk, curb and gutter with a flat top surface and be inspected and
approved by the City prior to pouring.
2. Concrete Mix Design:
Mix concrete in accordance with ASTM C94
Design Mix to produce normal -weight concrete consisting of Portland cement,
aggregate and water to produce the following properties:
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a. Compressive strength: 3000 psi, minimum at 28 days
b. Slump range: 4" to 6"
C. Air content: 5% to 8%
03.1804 INSTALLATION
A. Cast -in -place curb and gutter Type" F" shall be of thickness, size, shape and shall be 24" x
12", including drop curb, transitions, and reconstruction of base where required.
B. Cast -in -place curb Type "D" shall be of thickness, size, shape and shall be 12" , including drop
curb, transitions, and reconstruction of base where required.
C. Valley -gutter shall be of thickness, size, shape of standard FDOT gutter
D. Curbs shall receive a broom finish. Two 1 '/2" PVC sleeves of adequate length shall be
provided by the Contractor to go under all required curb and gutter to allow for electrical and
water access.
E. Gutter elevations shall maintain a consistent elevation with roadway and shall be installed so
as not to obstruct the natural flow of run-off in the area.
F. Sawcuts shall be provided every ten feet (10') to a depth of 1/8" -'/4".
G. Proposer shall cut the roadway straight and even with asphalt cutting equipment where the
curb and gutter meets the existing roadway. Any voids between the new curb and gutter and
existing asphalt shall be filled with F.D.O.T. approved asphaltic concrete patch. Concrete
voids shall also be filled with F.D.O.T. approved concrete patch.
H. Clearing and grubbing, removal and proper disposal of existing curb and gutter. Restoration
of sites to pre-existing condition or better, adding sod at Contractor's expense if damaged.
Clean fill (soil)( if no pre-existing sod at location) must be added to avoid gaps next to curb.
END OF SECTION
031800
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 031900
TREE REMOVAL & PRESERVATION
03.1801 REMOVALS
A. ONLY the trees and/or shrubs that are deemed by the City to interfere with the intent of the
contract shall be removed or root pruned as needed. All cost associated with vegetation
removal and/or root pruning, trimming, clearing and grubbing, grinding of stumps and roots
shall be included with the unit price.
B. The contractor shall be required to review the site prior to performance of work and ensure no
conflicts exist. Any tree in conflict with the expected location of new sidewalk shall be
reported to the City for review.
C. Remove trees and grind stumps and all surface roots to a minimum of 4" below grade.
D. Restore the location where tree removals take place with soil and sod at grade.
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03.1902 PRESERVATION
The following actions and precautions shall be done to protect any trees that will remain in all of the
construction areas during construction. These trees shall be those located near new sidewalk
installation.
A. Root Pruning
1. All existing trees shall be root pruned along the sidewalk prior to sidewalk removal,
excavation and installation.
2. The root cutting shall be clean with no tears with root pruning machine.
3. The cut shall extend from the tree out 4 feet minimum in both directions, or as the field
may permit to ensure the protection of the tree.
4. The cut shall be 12 inches below grade.
5. The cut shall be no wider than 3 inches.
B. Protective Barriers
1. Barriers shall be placed no less than 6 feet around each tree or no less than 1 foot
from edge of street, sidewalk or driveway.
2. Barriers shall be a minimum of 4 feet above ground level, constructed of wood, metal
or rigid plastic, in the form of a fence. No barrier shall be secured in any way to the
tree.
3. Barriers shall be in installed prior to construction and remain until the City authorizes
their removal.
4. No excess oil, fill, equipment, building materials or debris shall be placed within the
barriers.
5. The existing grade within the barrier shall not be changed.
END OF SECTION
031900
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 032000
SOD & INSTALLATION
03.2001 MATERIALS
A. Sod shall be St. Augustine 'Floratam', grade A.
B. Sod shall be Bahia Sod, grade A
C. Sod shall be weed and insect free.
03.2002 INSTALLATION
Those areas disturbed as a consequence of sidewalk installation and those areas disturbed as a
consequence of Contractor mobilization and stock piling shall be restored promptly at Contractor's
expense.
The Contractor shall not utilize methods of mobilization or execution of work that impacts private/public
areas excessively and/or in a manner that is unacceptable to the City. Contractor shall ensure that all
private and/or public areas impacted by the mobilization, stock piling, or lack of coordination as
interpreted by the City are restored at no cost to the City.
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A. Only damaged areas of swales or private property shall be replaced. Where sidewalks require
to be elevated above existing grade, swales shall be graded to a 12 to 1 fill slope with sod.
B. Sodded areas shall have any compaction relieved, graded, clearing, grubbing, raked smooth
and rocks or debris removed.
D. Areas along street and sidewalk shall be 2 inches below that surface so installed sod will be
level with that surface.
E. Sod will be laid tightly together, and cut to a uniform edge along hard surfaces and around
trees or palms. The sod around trees or palms shall be laid encircling to within 18 inches, or
up to the berm surrounding newly installed trees or palms.
G. Sod shall be watered within one hour of installation and shall be maintained moist.
03.2003 QUALITY ASSURANCE
A. No sub -par sod, or broken pieces will be accepted, and shall be removed from the site daily.
B. No yellow sod will be accepted.
C. Sod shall not be pieced together with scraps that do not have sufficient roots to sustain
growth.
D. Contractor is responsible for his own square foot take -offs to provide 100% sod coverage
throughout the scope of the project.
E. Rejected areas will be removed and replaced immediately, and all sod maintained until final
acceptance.
03.2004 CITY REQUESTED SOD INSTALLATION
The City may request the installation of St. Augustine or Bahia sod which shall be installed as above
END OF SECTION
032000
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 032100
PAVEMENT
03.210 MATERIALS
A. Asphaltic Concrete Type III including Tack Coat
B. Concrete 3,000 PSI
03.2101 PAVEMENT
A. Pavement repairs of driveway approaches and section of driveways effective by installation of
sidewalks shall be re -installed with one inch (1") of asphalt in accordance with the FDOT
Manual of Uniform Minimum Standards for Design, Construction & Maintenance for Streets &
Highways, latest edition.
B. Concrete repairs may be limited to damage which results as part of construction and elevation
changes of the new sidewalk.
C. The City may request Contractor to repair any existing driveway approaches that are
damaged prior to installation of sidewalk.
IT13#09-10-069
Sidewalk Replacements & Install
August 2010 Page 30 of 54
03.2102 EXECUTION
A. Contractor shall repair asphalt/concrete driveway approaches where existing approaches are
damaged by construction process at Contractor's expense. Contractor shall photograph all
existing approaches and sidewalks prior to starting construction or risk repairing at his cost.
03.2103 QUALITY ASSURANCE
A. Testing and Inspection of Installation
1. The City will inspect the installation. If any asphalt or concrete is found to not be
installed adequately, the Contractor will be required to remove and replace promptly.
Upon notifications from the contractor, the City will perform a re -inspection. Should
additional asphalt be found to be unsatisfactorily installed, and additional inspections
are required, these inspections shall be at Contactor's cost, at the discretion of the
City.
END OF SECTION
032100
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 032200
TREES
03.2201 MATERIALS
A. Live Oaks, Mahogany, Crape Myrtle, Silver Buttons shall be graded Florida #1 or
better.
B. Ten to Twelve foot (10' — 12') Oaks shall have a minimum spread of five foot (6) and
a caliper of two inches (2").
03.2202 INSTALLATION
A. Trees shall be installed in a straight line.
B. Bottom of planting hole shall be scarified to a minimum depth of eight inches (8"),
breakthrough and loosen all hardpan (remove if necessary to facilitate drainage).
C. Set tree level with its original grade or slightly higher no more than 1" to 2".
D. Backfill planting hole after tree is set with soil consisting of a homogeneous mixture of:
40% sand, 45% peat moss, 15% pine bark and mixed with: 50% with the excavated
soil from the planting site.
E. Tree shall be thoroughly watered in to eliminated any and all air pockets.
F. A six inch (6") high rim of dirt shall be installed around excavated hole to form a saucer
shape, which will hold water around the rootball.
F. Fertilizer Agriform tablets 20-10-5, six (6) per tree shall be applied during backfilling of
hole.
H. A three (3") layer of mulch shall extend from the outside rim to the saucer to three
inches (3") away from the base of the tree.
IT13#09-10-069
Sidewalk Replacements & Install
August 2010 Page 31 of 54
Tree shall be braced using three (3) 2" x 4" x 8" stakes attached with black rubber hose
'/2" dia. tied with doublestrand 12 gauge galvanize wire.
03.2203 POST MAINTENANCE
A. Contractor is responsible for all maintenance of the tree during the warranty period of
the one-year. This includes but is not limited to: weeding, re -mulching, re -staking,
pruning, (if required), retention saucer repair, etc.
END OF SECTION
032200
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 032300
IRRIGATION
03.2301 CONDITONS
A. Contractor is responsible for identifying any irrigation piping that residents may have either in
the swale or along the existing sidewalk. Any irrigation piping, sprinklers or wiring must be
replaced and relocated when lines are encroaching into the ROW where new sidewalks are to
be installed, to the residents' satisfaction.
B. Contractor shall identify and document all locations and notify the City's authorize personnel of
any existing irrigation systems. Documents will be used by the City's authorize personnel for
inspection to verify satisfactory repairs or replacements.
03.2302 INSTALLATION
A. Any piping that is removed shall be replaced with same diameter PVC. Schedule 40 PVC
fittings shall be used.
B. Sprinklers shall be new four inch (4") or less pop-up head with a maximum spray radius of
fifteen (15') feet.
END OF SECTION
03230
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 032400
FENCING
03.2401 MATERIALS
A. Chain link fabric — Shall be, steel No. 9 gauge wire woven, in a two inch diamond (7) mesh,
hot dipped galvanized anchor fence with a zinc coating a minimum of 1.2 ounces per square
foot complying with ASTM A-392. Weight of zinc coating shall be determined as defined in
ASTM Designation A-90.
B. Posts and Other Appurtenances - All posts and other appurtenances used in the construction
of the fence shall be hot dipped galvanized with a minimum of 1.8 ounces per square foot of
surface and black or green vinyl coated as noted above. Pipe sections shall conform to the
requirements of ASTM Designation A-53. End, line and corner posts shall be two inch (7)
O.D. pipe weighing 2.27 lbs. per linear foot.
ITB#09-10-069
Sidewalk Replacements & Install
August 2010 Page 32 of 54
C. Railing- All railing inclusive of top, bottom and mid shall be 1-5/8" O.D. pipe weighting 1.43
lbs. per linear foot. Top rail shall be provided with couplings approximately every 20 feet.
Couplings are to be outside sleeve type, at least six inches (6") long.
D. Fittings - All fittings shall be galvanized malleable iron or pressed steel; all bands shall be
beveled edged non -climbable type.
03.2402 CONDITONS
A. Contractor is responsible for identifying any existing fencing that residents may have either in
the swale or along the existing sidewalk. Any fencing must be relocated to the City's
satisfaction.
B Contractor shall identify and document all locations and notify the City's authorize personnel of
any existing fences. Documents will be used by the City's authorize personnel for inspection
to verify satisfactory re -location.
03.2403 INSTALLATION
A. Any fencing that is removed shall be replaced with like material or re -located in compliance
with applicable codes and regulations. Shall include disposal of existing fencing and
restoration that includes sod.
B. Contractor shall adjust heights of existing fence gates when the sidewalk elevation conflicts
with their use.
END OF SECTION
03240
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 03250
SIGN RELOCATION
03.2501 CONDITIONS
A. Contractor is responsible for identifying any existing signs in right-of-way (ROW) that may be in
conflict with installation of sidewalk.
03.1502 INSTALLATION
A. These signs may include but not limited to: bus stop, regulatory or informational signs, stop
signs, speed zone signs, etc. Any signs relocated must be pre -approved by City Engineer.
Signs or facility that have electric are not part of this work.
END OF SECTION
03250
REPLACEMENT & INSTALLATION OF SIDEWALKS
SECTION 03260
PRESSURE CLEANING
03.2601 CONDITIONS
ITB#09-10-069
Sidewalk Replacements & Install
August 2010 Page 33 of 54
A. Brick Pavers or Paver Blocks in area of replacement or installation of sidewalks may require
pressure cleaning
B. Existing concrete sidewalks in area of installation of sidewalks may require pressure cleaning
03.2602 INSTALLATION
A. Pressure clean brick pavers or paver blocks to high quality -new new conditions, with no
streaking to remove all dirt, mildew, stains (including oil), gum, tire/location marks, graffiti etc.
Any voids to be filled with clean sand.
B. Pressure clean brick pavers or paver blocks to high quality -new new conditions, with no
streaking to remove all dirt, mildew, stains (including oil), gum, tire/location marks, graffiti etc.
Any voids to be filled with clean sand. After Hours — 7:00 P.M. to 5:00 A.M. and weekends as
per City Engineer request.
C. Pressure clean concrete sidewalks to high quality -new new conditions, with no streaking to
remove all dirt, mildew, stains (including oil), gum, tire/location marks, graffiti etc.
D. Pressure clean concrete sidewalks to high quality -new new conditions, with no streaking to
remove all dirt, mildew, stains (including oil), gum, tire/location marks, graffiti etc. After Hours
— 7:00 P.M. to 5:00 A.M. and weekends as per City Engineer request.
ITB#09-10-069
Sidewalk Replacements & Install
August 2010 Page 34 of 54
Aj-
NOTE: -
'TOP OF TREE BALL TO BE
SET APPROX. 4" BELOW
GRADE. SLOPE! GRADE FROM
APPDX. 24" OUTSIDE TREE
BALE. TO PROVIDE FOR THE
WATER RETENTION BASIN,
,SLACK I/Z" DIA. RUBBER
r HOSE TIED DOUBLESTRAND
GRADEFINISH `12 r
i
311
1 rLONG
CYPRESS PROP POLE,
M
s
24"
_SLOPE
SEE
�"SPEC.
!REQUIRED
4 PLANTING #
PREPARED
P BALL
PLANTING DETAIL
IT13#09-10-069
Sidewalk Replacements & Install
August2010
Page 35 of 54
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2 MAJOR ROADWAYS
(CURB & GUTTER)
REF: Sec 20(1)(a)*
R/W LINE
CURB a
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I RAMP
EACH CORN��-
6 TYPr4�'rY7P
LOCO ROADWAY OR 1YTRANCE
TO MAJOR HOPPING CFN*=R
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1
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(RESIDENTIAL ROADWAYS)
2 MAJOR ROADS "LOCALS MAJOR
KUADWAY�9 2 ,LOCAL ROAnwAve
(SWALE)"
REF- Sec. 2b (1)
NOTES
I. -Max. slope of.rempsei2el (tor sidewalk widths
greater rhea or equal to e4-0•6).
r. p+ A." thlek.in:rosld•ntlef areas.
3.Csiors, AN pedostria% romps shall toolrest visually with
adjoining sidewalk surfaces. Cie.,loeetlen. Within Dodo
CO- and outside of Coral Ga4ies shell bd integral colored
"Carol Gables Beige". ) Peaf•rrie% romps within Carol
Gables,. Mie%tl Beach, and Key $19007%e shall hate no
Geier addetioe. All ether const►if
-saetts% I I.a., sidewalk,
tee•etlons, etc.) Shell Moto the adjoining sca•walk
r.
METROPOLITAN mvixto
:DADE' COUNTY .PPnovfo r, 4 /5/74
PUBLIC .=WORKS S /t3 T2 6/4/e_6
.DEPARTMENT
REF: Sec. 2a ( I )(b ) -
R/W LINE `a-, ..r..SIDEWALK
ova.. •csrrsR-� . . —'ROADWAY
ROADWAY 1 , •' cva. rawuvr-p"
RAMP
MID—BI_DC1� AT NORMAL
PEDESTRIAN CROSSING
(SWALE or CURB B GUTTER)
REF: See.2o (2)* .
+o Alternate asp%. tone. sidewalk romp
(same tkickness),mey be used of
approved by Director of Public
Works Deportment.
•I- For all.
Public Works Depo"ment ' Peliey, an
Pedestrian 'romps Is Public Reghts-
01. way'.
CONC S.COURSE SEC:t
CONC. DRIVEWAY R 12,6
CONC. SIDE WALK R-11.1 SEC.a
~ ITEM CROSS SPEC
REF. REi.
PEDESTRIAN IN PUBLICR GHTS-OFPyyAY I IJ.3
140
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CONSTRUCTION
1391
DEPARTMENT
;s"m of
BID FORM
PROJECT: REPLACEMENT & INSTALLATION OF SIDEWALKS
CITY OF MIAMI GARDENS
ITB #-09-10-069 — August 5,2010
BID SUBMITTED TO: CITY OF MIAMI GARDENS
1515 NW 167T" Street #200
Miami Gardens, Florida 33169
BID SUBMITTED BY:
Phone Fax
E-Mail:
Price per UOM
Est.
Total
Items
Quantity
Bonds Projects > $150,000
$
Furnish all materials, labor & equipment to
$ Sq. Ft.
73,000
Remove to be saw -cut & Replace 4" thick
3000 PSI min. un-reinforced sidewalk &
compact 95% min. (includes restoration -
clean fill to avoid gaps) damaged sod
replaced at Contractor's expense
Furnish all materials, labor & equipment to
$ Sq. Ft.
16,500
Remove to be saw -cut & Replace 6" thick
3000 PSI min. un-reinforced sidewalk &
compact 95% min. (includes restoration -
clean fill to avoid gaps) damaged sod
replaced at Contractor's expense
Furnish all materials, labor & equipment
$ Sq. Ft.
39,000
Install New 4" thick 3000 PSI min. un-
reinforced sidewalk & compact 95%
min.(includes clearing & grubbing, removal
& disposal of dirt, grass etc. & restoration at
Contractor's expense) damaged sod
replaced at Contractor's expense
Furnish all materials, labor & equipment
$ Sq. Ft.
5,000
Install New 6" thick 3000 PSI min. un-
reinforced sidewalk & compact 95%
min.(includes clearing & grubbing, removal
& disposal of dirt, grass etc. & restoration at
Contractor's expense) damaged sod
replaced at Contractor's expense
Furnish & Compact Lime Rock to min. 95%
$ Cubic Yd
100
to avoid settling. When elevation is too low.
Fill any gaps between new sidewalk
IT13#09-10-069
Sidewalk Replacements & Install
August 2010 Page 36 of 54
installation and existing elevation. Delivery
ticket must be provided for payment
Furnish all materials, labor & equipment to
$ Linear Ft.
250
Remove & Replace concrete Type "D" Curb
including drop curb, transitions, &
reconstruction of base (includes clearing &
grubbing, removal & disposal of existing
curb, dirt, grass etc. & restoration at
Contractor's expense including fill)
damaged sod replaced at Contractor's
expense
Furnish all materials, labor & equipment to
$ Linear Ft.
1,725
Remove & Replace concrete Type "F" Curb
including drop curb, transitions, &
reconstruction of base (includes clearing &
grubbing, removal & disposal of existing
curb, dirt, grass etc. & restoration at
Contractor's expense including fill)
damaged sod replaced at Contractor's
expense
Furnish all materials, labor & equipment to
$ Linear Ft.
3,000
Remove & Replace concrete "Valley -clutter"
including drop curb, transitions, &
reconstruction of base (includes clearing &
grubbing, removal & disposal of existing
curb, dirt, grass etc. & restoration at
Contractor's expense including fill)
damaged sod replaced at Contractor's
expense
Right -of- Way Survey (to establish property
$ Linear Ft.
3,000
lines
Furnish all materials, labor & equipment to
$ Per tree
125
Trim, Tree Root Pruning/Biobarrier
(includes restoration - clearing & grubbing,
removal of debris, excavation & backfilling)
damaged sod replaced at Contractor's
expense
Tree Removal
Dia. @ breast hgt.4.5' above grade 0 to 8"
$ Per tree
10
Cont. 8"+ to 18"
$ Per tree
10
18"+ to 30"
$ Per tree
20
30" +
$ Per tree
20
(includes restoration - clearing & grubbing,
Sub -TOTAL
removal of debris, excavation & backfilling)
damaged sod replaced at Contractor's
expense
Live Oak Fla. #1 10'-12' overall height
$ Per tree
15
includes restoration - clearing & grubbing,
ITB#09-10-069
Sidewalk Replacements & Install
August 2010 Page 37 of 54
removal of debris, excavation & backfilling)
damaged sod replaced at Contractor's
expense
Mahogany Fla. #1 10'-12' overall height
$ Per tree
10
(includes restoration - clearing & grubbing,
removal of debris, excavation & backfilling)
damaged sod replaced at Contractor's
expense
Crape Myrtle Fla. #1 10'-12' overall height
$ Per tree
10
(includes restoration - clearing & grubbing,
removal of debris, excavation & backfilling)
damaged sod replaced at Contractor's
expense
Curb Cuts inc. restoration)
$ Each
510
Furnish all materials, labor & equipment to
$ Linear Ft.
100
Relocate Chain Link Fence (includes
restoration) damaged sod replaced at
Contractor's expense
Furnish all materials, labor & equipment to
$ Linear Ft.
100
Install New 4' Chain Link Fence, disposal of
existing fence (includes restoration)
damaged sod replaced at Contractor's
expense
Furnish all materials, labor & equipment to
$ Sq. Ft.
500
construct 1" Type III Asphaltic Concrete
surface including Tack Coat to repair
existing driveway approaches. Damaged
areas during installation replaced at
Contractor's expense
Furnish all materials, labor & equipment to
$ Sq. Ft.
200
place Detectable Warning Surface for
pedestrian crossings/cast-in-place
type/yellow
Furnish all materials, labor & equipment to
$ Sq. Ft.
200
place Detectable Warning Surface for
pedestrian crossings replaceable
type/yellow
Furnish all materials, labor & equipment to
$ Linear Ft.
300
Relocate PVC Lines — 2" diameter
Furnish all materials, labor & equipment to
$ Linear Ft.
300
Install new PVC Lines Sch. 40
Furnish all materials, labor & equipment to
$ Each
40
Install new Irrigation Heads (4" pop-up head
w/max 15' spray radius
Furnish all materials, labor & equipment to
$ Each
20
Relocate/reset existing Signs
Compaction Test
$ Each
50
ITB#09-10-069
Sidewalk Replacements & Install
August 2010 Page 38 of 54
Furnish all materials, labor & equipment to
$ Each
50
Raise Utilities Access (includes sewer
cleanouts, water meters, manholes, water
values
Furnish all materials, labor & equipment to
$ Sq. Ft.
500
Pressure clean Brick Pavers & Paver Blocks
Furnish all materials, labor & equipment to
Pressure clean Brick Pavers & Paver Blocks
$ Sq. Ft.
500
Nights & Weekends
Furnish all materials, labor & equipment to
$ Sq. Ft.
1,000
Pressure clean Concrete Sidewalks
Furnish all materials, labor & equipment to
$ Sq. Ft.
1,000
Pressure clean Concrete Sidewalks Nights
& Weekends
Furnish all materials, labor & equipment to
$ Sq. Ft.
1,000
install St. Augustine "Floratam" or Bahia
sod on areas authorized by City. (includes
grading, clearing, grubbing & disposal of
material) This item is not for Damaged
areas during installation by Contractor
The above proposals and each line item includes the total cost to complete the Work
detailed for each item including but not limited to materials (i.e. vegetation, concrete,
asphalt, etc.), labor, equipment, bonds, etc. indicated in the drawings, specifications,
addenda, and any other contract documents.
I. NOTES TO BIDDERS:
1. Bidder shall fill in the entire Bid Form, No spaces are to be left blank.
2. The City reserves the right to utilize any combination of the base proposals, as
they so desire to achieve the proper balance between the required
improvements, desired improvements, and City's available project budget.
3. The City reserves the right to request per unit/each pricing of materials listed
on the bid form for clarification or to purchase additional materials.
4. Contractor shall indicate if willing to accept VISA purchase card as payment
Yes No
BIDDER'S REPRESENTATION
1. The undersigned BIDDER proposes and agrees, if this Proposal is accepted,
to enter into an agreement with CITY to perform and furnish all Work as specified or
indicated in the Bid Documents for the Proposed price and within the Bid times
indicated in this Proposal and in accordance with the other terms and conditions of
the Documents.
IT13#09-10-069
Sidewalk Replacements & Install
August 2010 Page 39 of 54
2. BIDDER accepts all of the terms and conditions of the Advertisement or
Invitation To Bid and General/Special Conditions, including without limitation those
dealing with disposition of Proposal security. This Proposal will remain subject to
acceptance for ninety (90) days after the day of Bid opening.
3. In submitting this Bid, BIDDER represents, as more fully set forth in the
Documents that:
(A) BIDDER has examined and
the following Addenda receipt of all which
Addendum Number and Date)
carefully studied the Bid Documents and
is hereby acknowledged: (List Addenda by
(B) BIDDER is familiar with and is satisfied as to all federal, state
and local Laws and Regulations that may affect cost, progress, performance and
furnishing of the Work.
(C) BIDDER has given CITY'S Purchasing Manager written notice of all
conflicts, errors, ambiguities or discrepancies that BIDDER has discovered in the
Documents and the written resolution thereof by CITY is acceptable to BIDDER, and
the Documents are generally sufficient to indicate and convey understanding of all
terms and conditions for performing and furnishing the Work for which this Proposal
is submitted.
(D) This Proposal is genuine and not made in the interest or on behalf of
any undisclosed person, firm or corporation and is not submitted in conformity with
any agreement or rules of any group, association, organization or corporation;
BIDDER has not directly or indirectly induced or solicited any other BIDDER to
submit a false or sham Proposal; BIDDER has not solicited or induced any person,
firm or corporation to refrain from bidding; and BIDDER has not sought by collusion
to obtain for itself any advantage over any other BIDDER or over CITY.
4. BIDDER agrees that the Work: will be substantially complete per schedule
within the Documents and completed and ready for final payment in accordance with
the Documents within agreed upon, per each task order, in consecutive calendar
days.
5. The following documents are attached to and made a condition of this
Proposal:
(A) A tabulation of Subcontractors, Suppliers, if applicable and other
persons and organizations required to be identified in this
Proposal
(B) Required CONTRACTOR'S Qualification Statement with support
data
ITB#09-10-069
Sidewalk Replacements & Install
August 2010 Page 40 of 54
(C) Statement of BIDDER'S experience
(D) References, Insurance Certificates, Licenses
(E) Drug Free Work Place
(F) W-9 Form
6. Communications concerning this Bid shall be addressed to:
The address of BIDDER indicated below
The following address:
7. Terms used in this Bid which are defined in the General Conditions or
Instructions will have the meanings indicated in the General Conditions or
Instructions
SUBMITTED on , 2010
State CONTRACTOR License No.
If BIDDER is:
An Individual
By (SEAL)
(Individual's Name)
doing business as
Business address
Phone & Fax No. P
F
E-mail Address:
A Partnership
By
(SEAL)
(Firm Name)
(General Partner)
Business address
Phone & Fax No. P
F
E-mail Address:
A Corporation
By
(SEAL)
(Corporation Name)
(State of Incorporation)
By
(Name of Person Authorized to Sign)
IT13#09-10-069
Sidewalk Replacements & Install
August 2010 Page 41 of 54
(Title)
(Corporate Seal)
Attest:
(Secretary)
Business address
Phone & Fax No. P F
E-mail Address:
Date of Qualifications to do business is
A Joint Venture
By
(Name)
(Address)
By (SEAL)
(Name)
(Address)
Phone & Fax number and Address for receipt of official communications
(Each joint venturer must sign. The manner of signing for each individual, partnership and
corporation that is a party to the joint venture should be in manner indicated above)
How did you learn about this solicitation?
Daily Business Review
City's Web Site
DemandStar
Other, please list
ITB#09-10-069
Sidewalk Replacements & Install
August 2010 Page 42 of 54
DRUG FREE WORKPLACE
Preference shall be given to businesses with drug -free workplace programs. Whenever two or more
Bids which are equal with respect to price, quality, and service from businesses that are not located
within the City of Miami Gardens are received by the City for the procurement of commodities or
contractual services, a Bid received from a business that certifies that it has implemented a drug -free
workplace program shall be given preference in the award process. In order to have a drug -free
workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are under
Bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on
the commodities or contractual services that are under Bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any
violation of chapter 893 or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, by any employee who is so
convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of
this section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
Vendor's Signature
IT13#09-10-069
Sidewalk Replacements & Install
August 2010 Page 43 of 54
PROJECT: REPLACEMENT & INSTALLATION OF SIDEWALKS
OWNER: CITY OF MIAMI GARDENS
INSTRUCTIONS
A. All questions are to be answered in full, without exception. If copies of other
documents will answer the question completely, they may be attached and clearly
labeled. If additional space is needed, additional pages may be attached and
clearly labeled.
B. The City of Miami Gardens shall be entitled to contact each and every
person/company listed in response to this questionnaire. The bidder, by
completing this questionnaire, expressly agrees that any information concerning
the bidder in possession of said entities may be made available to the City.
C. Only complete and accurate information shall be provided by the bidder. The
bidder hereby warrants that, to the best of its knowledge and belief, the responses
contained herein are true, accurate, and complete. The bidder also
acknowledges that the City is relying on the truth and accuracy of the responses
contained herein. If it is later discovered that any material information given in
response to a questions was provided by the bidder, knowing it was false, it shall
constitute grounds for immediate disqualification, termination, or rescission by the
City of any subsequent agreement between the City and the bidder.
D. If there are any questions concerning the completion of this form, the bidder is
encouraged to contact Pam Thompson, CPPO, Procurement Manager, facsimile:
(305) 474-1285, e-mail: phompson@miamigardens-fl.gov.
ITB#09-10-069
Sidewalk Replacements & Install
August 2010 Page 44 of 54
QUESTIONNAIRE
Proposer's Name:
Principal Office Address:
Official Representative:
Individual
Partnership (Circle One)
Corporation
If a Corporation, answer this:
When Incorporated:
In what State:
If Foreign Corporation:
Date of Registration with
Florida Secretary of State:
Name of Resident Agent:
Address of Resident Agent:
President's Name:
Vice President's Name:
Treasurer's Name:
Members of Board of Directors:
If a Partnership:
IT13#09-10-069
Sidewalk Replacements & Install
August 2010 Page 45 of 54
Date of Organization:
General or Limited Partnership*:
Name and Address of Each Partner:
Name Address
1
2.
3.
*Designate general partners in Limited Partnership
1. Number of years of relevant experience in operating similar business:
2. Have any similar agreements held by proposer for a similar project to the proposed
project ever been canceled?
Yes ( ) No( )
If yes, give details on a separate sheet.
3. Has the proposer or any principals of the applicant organization failed to qualify as a
responsible proposer, refused to enter into a contract after an award has been made,
failed to complete a contract during the past five (5) years, or been declared to be in
default in any contract in the last five (5) years?
If yes, please explain:
4. Has the proposer or any of its principals ever been declared bankrupt or reorganized
under Chapter 11 or put into receivership?
If yes, give date, court jurisdiction, action taken, and any other explanation deemed
necessary.
5. Person or persons interested in the proposal and Questionnaire Form
(have) (have not) been convicted by a Federal, State, County or
Municipal Court of any violation of law, other than traffic violations. To include
stockholders over ten percent (10%). (Strike our inappropriate words).
Explain any convictions on a separate sheet.
ITB#09-10-069
Sidewalk Replacements & Install
August 2010 Page 46 of 54
6. Lawsuits (any) pending or completed involving the corporation, partnership or
individuals with more than ten percent (10%) interest:
A. List all pending lawsuits:
B. List all completed lawsuits:
C. List all judgments from lawsuits in the last five years:
D. List any criminal violations and/or convictions of the proposer and/or any of its
principals:
7. Conflicts of Interest. The following relationships are the only potential, actual or
perceived conflicts of interest in connection with this proposal: (If none, so state).
8. List the work you will perform with your own forces on this project: List any Sub -
Contractors for this project:
The proposer understands that information contained in this Questionnaire will be relied
upon by the City of Miami Gardens in awarding the proposed Agreement and such
information is warranted by the proposer to be true. The undersigned proposer agrees to
furnish such additional information, prior to acceptance of any proposal relating to the
qualifications of the proposer, as may be required by the City Manager.
The proposer further understands that the information contained in this questionnaire may
be confirmed through a background investigation conducted by the Miami Gardens Police
Department. By submitting this questionnaire, the proposer agrees to cooperate with this
investigation, including but not necessarily limited to fingerprinting and providing information
for credit check.
I certify that the information and responses provided on this Questionnaire are true,
accurate and complete. The Owner of the Project or its representatives may contact any
entity or reference listed in this Questionnaire. Each entity or reference may make any
information concerning the Contractor available to the Owner.
Dated ,20_
ITB#09-10-069
Sidewalk Replacements & Install
August 2010 Page 47 of 54
(Signature)
Address:
Telephone: Fax:
E-Mail:
(Print name)
Social Security I umber (OR) Taxpayer Identification I umber (TII ):
(Signature)
Address:
Telephone: Fax: U
E-Mail:
Taxpayer Identification I umber (TII /EII ):
State Under Which Corporation Was Chartered:
Corporate President:
(Print I ame)
Corporate Secretary:
(Print I ame)
Corporate Treasurer:
(Print I ame)
ITB#09-10-069
Sidewalk Replacements & Install
August 2010 Page 48 of 54
(Print name)
CORPORATE SEAL Attest By:
Secretary
IT13#09-10-069
Sidewalk Replacements & Install
August 2010 Page 49 of 54
REFEREI CES
As specified in the Special Conditions of this Bid Document, Bidders are to present the details of a
minimum of five (5) references of similar work. (Additional references may be submitted on a separate
sheet)
Company I ame:
COMPAI Y I AME, ADDRESS, CITY, STATE, ZIP
E-MAIL ADDRESS & FAX I UMBER
Address:
Contact I ame:
E-Mail:
Company I ame:
Fax:
Address:
Contact I ame•
E-Mail:
Company I ame:
Fax:
Address:
Contact I ame•
E-Mail:
Company I ame:
Fax:
Address:
Contact I ame:
E-Mail:
Fax:
IT13#09-10-069
Sidewalk Replacements & Install
August 2010 Page 50 of 54
LIST OF EQUIPMEI T AVAILABLE
FOR THIS COI TRACT
List all equipment which will be dedicated to the Lot Clearing Services as listed in this bid document.
(Additional equipment may be submitted on a separate sheet in this format)
EQUIPMEI T
1.
I UMBER
AVAILABLE
EMPLOYEES & EXPERIEI CE
ASSIGI ED TO OPERATE THIS EQUIPMEI T
2.
3.
4.
5.
6.
7.
8.
9.
10.
IT13#09-10-069
Sidewalk Replacements & Install
August 2010 Page 51 of 54
SERVICE COI TRACTS EXPERIEI CE
As specified in the Special Conditions of this Bid Document, Bidders are to present the details of service
contract experience. It is mandatory that all service contracts for governmental entities be
included (Additional contracts may be submitted on a separate sheet in this format)
COI TRACTII G COMPAI Y I AME, ADDRESS,
CITY, STATE, ZIP
PHOI E & FAX I UMBER
1. Company I ame:
DATE OF COI TRACT, LOCATIOI Al D BRIEF
DESCRIPTIOI OF WORK PERFORMED
1.
Address:
Contact I ame:
E-Mail: Fax:
2. Company I ame:
2.
Address:
Contact I ame:
E-Mail: Fax:
3. Company I ame:
3.
Address:
Contact I ame:
E-Mail: Fax:
4. Company I ame:
4.
Address:
Contact I ame:
E-Mail: Fax:
ITB#09-10-069
Sidewalk Replacements & Install
August 2010 Page 52 of 54
LIST OF SUBCONTRACTORS
The Undersigned states that the following is a full and complete list of the proposed
subcontractors on this Project and the class of Work to be performed by each, and that such
list will not be added to nor altered without written consent to the City through the City
Representative.
SUBCONTRACTOR AND ADDRESS CLASS OF WORK TO BE PERFORMED
DATE PROPOSER
ITB#09-10-069
Sidewalk Replacements & Install
August 2010 Page 53 of 54
Form W-
Roquest for Taxpayer
Give dorm to the
41i,W. C494W W07)
Identif cation Number and certiflcaiflon'
requester. °o not
r+sParment i # e_Ti s 'ey
send to the Ift
InE�rrsa R�Vahun `
Name xae,sttWn on your lncom® tax return)
0.
tR1, h"S name, K d fferertt frorrr abAve
check Wpropriate box: El In*idu l/S la proprietor Q 4p poreflon ( f3artnership
Limited ita oity obmpsq� 6r w the w dassification (i7 aireprd�l Anti , C�xptumion�i�} i , Parthersh, __
E&smo
P eg
�
� Cat�ar(aaa i*tsb`Uatto`te) lw
t's�
Address (number. street and apt. or suite na7
fieguester's name and address (Optional)
ivity, state, and ZP code
ijet account number(s) hare (optional)
mat 1axpaypr 1wnwiCapon IYGimooril1")
Under Penalties Of perjury, Gcertity that
1. The'number shown on Ibis form' is my correct taxpayer iderdification'number (or I am waiting for ,a number to be issued to met, and
21, l :arm riot subject to backup withholding ;because„ (a) I am exempt from backup withholding. or (b) I have hot beennotfied by the Internal
llevanue Irk vice (fR6} that [,am subject to backup withhotdN as a result of"a failure to report all interest or dlvldagds, car (0) the IR6 hasnotified me that I atn no Ioavorsubject to baakut> Withholding, and
3. I am a U.S itizen for tither t1.6. person (defined below):
Certification tnstruotlons. You trust txoss out item 2 above if you have been notified by the IFIS that you are aarranVy subject to backup
withholding because yoU have failed to report all interest and dvidends -on your tax return_ For rail estate transactions; item 2 does h, of apply.
far mortgage rMar paid, acquisition or abandonment of secured Property, cancellation of debt, cdntnbutione td an individual retirement
arrangement (IRA), and generally, payments _ghar thah irtterast'and dividends, you are not required icy sign the Certification, but You ntiastt
Provide your correct TIN, See the instructions on Page 4,
sign] 1 sioneture of
Nett I us, peraon► Data
Gejlteral l n8tructions
Sec#iron references srre tp the Into A] Revenue Cods unless;
bitherwips rated.
Purpose of Form
A'Pet$dn Who is required to 1116 an information return with the
0011ttltion of a U.S. person, For federal tax purposes, you era;
oorlsldered a U,B, Parser if you ors::
* An in tiuidual who is a U.S. citizen or U.S. rleoider t alien..
* A partnership, corporation, odnipany, or Os'socation crud or
organized in the United Stag or mnder the laws ot'the Wnited
utdtes
* An estate (other than o fprelgn estate), or
* A domestic, trust (as defined In'Peoulations section
abandonment.or secured proP !, cancetlation-af debt, or
contributions you made to an IRS;
mat r10s for pOrthorthips. Partnerships that conduct a
Use Form yll o you are a Cl , p son .Cnctuding a
trade car business in the tlnited.States are gerrerail� required :to
a withholdkg tax any foreign Inca
resident e3ienj; to provide your correct TIN to the meson
pay on partners' $hereof
from such business. Further, Jn Form W-R
requesting i< (the r6quetler) and, when applicable, to;
c4daincasas,whatoa
has not beery, rec lv®d,, a partnership is required to: presurherthat
1 rtittrjhattfas i5hi you are� gWing"is:�ccsr-meot r you are
a partner is a foreign Penh, and pay the withholoiCtg tart.
waking for a number be �su±fdj,
ftterptors. if yet ors a Vs. piarsp that is a partr*r in
2, ertffy that you arq not subject to backup tiu#ftthoiciing tar
partnerthiji d ucting a1rsd6dr ( sines$ ih th8 United Stet";
provide Pori W-9 to the to eetabilsh your, U.Z.
3. �ieirft'e rnption torn badcupwithhoJdk if you area U,S
partrtershlp
stat - and avoid w#hholdi your harp of partnership
exen�t pi e- 1f, l ble, ypti are also certityin that.at a
U.S., person, your ai or bie sF of arc' partner tP income frame
income.
a U_S. trade rx business Is not ubjeO to the withholding tax on
fore, P rtr,' thereof sffact ety �nnocted Income.'
The person. who gives Form W-9 to the partnership for
purposZof astdbCshir its U.S. sietus the avoiding withholding
Nate. If a requester gives you a form other "then Form W-9'to
on its allocabie share of" net income from the partnership
conducting a trade Or busltle [n the linited States is in the
request your 11IN, you must use the requostsr`s form if it i4
following c4$0t
substantially irrrrril to finis Ftarrrti kN= .
• The US: coder of a disregarded agility and na# thearythy,
Cat. No 10231X Form Wes" {Rev. 104W1
City of Miami Gardens
1515 N.W. 167' Street: Bldg. 5, Suite 200
Miami Gardens, Florida 33169
June 29, 2011
Delio Trasobares
Metro Express Inc.
9442 NW 109t' Street
Medleyi, FL33178
RE: ITB# 09-10-069 Sidewalk replacement and Installation
Dear Mr. Trasobares:
The specifications in the above referenced bid provide that the current contract
can be renewed for an additional year, on an Annual basis. The same terms and
conditions and pricing of the current contract will be applied to the extended
contract.
Inasmuch as the current contract will expire on or about September 09, 2011, the
City of Miami Gardens is extending this agreement through September 09, 2012.
If you concur, please sign below and return to my attention as soon as possible.
Please notify your insurance carrier of the extended period of award and have
them forward any renewal insurance certificates to my office.
I want to thank you for all of the service you and your company have provided
this past year and look forward to your continued service in the coming year.
If you have any questions or if I can be of any assistance contact my office.
Sincerely,
Pam Thompson, CPPO, FCPM, FCN
Procurement Manager
Agree to renew contract until 9/09/2012
Signed
Do not agree to renew contract until 9/09/2012
Signed
1515 N W 167+h SIRFEC BUIIDNG 5 •SLME200 0 MIAMIGARDENS, FL33169 0 PH 305-622-8031 • FAX 305-474-1285
--- Wd30/2011 14: 43 3058851327
OW ;9w X011 16' 3h 3956229001
METRO EXPRESS
CITY HALL MAIN FAY
PAGE 02102
PAGE 02/82
ruse 2912011
C `aiy of Aftml Gardens
1515 :4.W.1d7es Street; Bldg. 5, Suite 200
M€wW Gardens; Florida 33169
De1io Trasobares :
Metro B);=ss Inc.
944211W 109d' Stre 9
Medieyl, FLSS178
RE: r # 09-10.06'.1 Sidewalk mplaotment aid Installation
Dear Mr. Traso'bare c
The, speoiflications n ft above referenced b€d provide that tho cuucat contrm
cnn be raxtawCd. £or stzt additiomsl year, on an Ai=W basis. The same terms and
conditions and prlj;ing of t:.hs om",lt omitron will be applied to Ow =teMed
contract
luasmucb. as the eu rMat eontma will expire onor abut September 09, 2011, the
City of Miami Oar ieas is es Wding this egraemept through Sgbamber 09, 2012.
If you cosa.cur, pica .e sign below and remm to my attention as soon as possible.
'lease notify your ic"tance carriar Of the extended pedod of award and lave
them forward Ruy) emwal i.ttsuxa=e eer Wales to may Office.
I watat to thank yt u for all of the service you Ard your campany We provided
this post year and S aok forwexd to your 00%5 6d service in the ccrmaug year.
if you have any qu es4ans or if I cam be of am assleftoo coataot my ofdee.
Sincerely,
Pain Thompson,, t PPOO FCPM, , FCN
ProcuremQem Mazy er '
• • , * Agree to renew contract until 9/09/2012
Siped
Do not agrre to renew contract until 9/09/2012
sled
5X 3
Metro Express, Inc. Licensed
State Wide General Engineering Contractors Insured
CGC050965- E-201301 Bonded
PROPOSAL
Quote No. DEL-120810-01 Date: 11/2/2011
To: City of Tamarac (Public Works Department)
6011 Nob Hill Rd, 2nd Floor
Tamarac. FL 33321
Phone: 954-597-3723 Fax: 954-597-3710
Soughtgate Boulevard curbs
We hereby propose to furnish all labor, material and equipment subject to terms and conditions as follows:
Construct New Type "F" Curb LF 4,650 $15.00 $69,750.00
Curbs saw cut EA 465 $10.00 $4,650.00
TOTAL $74,400.00
Notes:
"All other job not listed above will be billed at additional charge.
"Price do not include any permit (to be obtained by others), surveying, tree removal, valve adjustment,
testing, layout, marking, painting, as -built, regrading, landscaping, rebar, etc
"Not responsible for area not ready, cars or any other obstacle in the area of work.
"All work to be performed in regular daily operation hours during weekdays.
We hereby propose to furnish labor and materials, complete in accordance with above specifications,
for the sum showm above, with payment to be made within 30 days after work completed.
THIS PROPOSAL SUBJECT TO ACCEPTANCE WITHIN 30 DAYS AND IS VOID THREAFTER AT THE
OPTION OF METRO EXPRESS INC.
Authorized Signature:
A.F.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are hereby accepted. You are authorized to do work as specified.
Payment will be made as outilne above and interest charges may be charged upon deliquent accounts.
ACCEPTED BY:
DATE:
name signature
9442 N.W. 109th. ST — Medley, Florida 33178- Telephone: (305) 885-1330 / Fax (305) 885-1327
An equal opportunity employer