HomeMy WebLinkAboutCity of Tamarac Resolution R-2012-046Temp. Reso. #12176
February 22, 2012
Page 1 of 4
CITY OF TAMARAC, FLORIDA
,�
RESOLUTION NO. R-2012-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, AUTHORIZING THAT THE CITY
COMMISSION APPROVES TASK ORDER AUTHORIZATION
NO. 12-01 E AND AUTHORIZES THE APPROPRIATE CITY
OFFICIALS TO EXECUTE TASK ORDER AUTHORIZATION
NO. 12-01 E WITH MATHEWS CONSULTING, INC., TO
PROVIDE PROFESSIONAL SERVICES TO PREPARE A
WASTEWATER MASTER PLAN IN ACCORDANCE WITH
THE CITY'S CONSULTING ENGINEERING AGREEMENT
AS AUTHORIZED BY RESOLUTION NO. R-2011-87, FOR
AN AMOUNT NOT TO EXCEED $168,475.00; APPROVING
FUNDING FROM THE APPROPRIATE ADOPTED UTILITIES
CONTINGENCY BUDGET; AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO ADMINISTER THE
CONTRACT; PROVIDING FOR CONFLICTS; PROVIDING
FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Tamarac owns, operates and maintains a wastewater
collection and transmission system consisting of eighty-two (82) wastewater pump stations,
154 miles of gravity collection mains, and 32 miles of transmission force mains; and
WHEREAS, it has been twelve years since a Comprehensive Wastewater Capacity
Study has been conducted and sixteen years since a Wastewater Hydraulic Modeling
Study of the Transmission System has been conducted within the City of Tamarac; and
WHEREAS, this Wastewater Master Plan will evaluate the existing wastewater utility
system and make recommendations for necessary improvements needed to maintain an
adequate level of service for the City of Tamarac for the next 20-year planning period; and
Temp. Reso. #12176
February 22, 2012
Page 2 of 4
WHEREAS, the City requires the service of a consulting firm knowledgeable in this
area and capable of providing professional services to prepare a Wastewater Master Plan
for the City of Tamarac; and
WHEREAS, Mathews Consulting, Inc., possesses the required knowledge and
experience to provide professional services needed to prepare a Wastewater Master Plan
for the City of Tamarac; and
WHEREAS, Mathews Consulting, Inc., has been pre -qualified as an approved
consultant for engineering services by the City of Tamarac as authorized by Resolution No.
R-2011-87; and
WHEREAS, it is the recommendation of the Director of Public Services and
Assistant Director of Utilities that Task Order Authorization No. 12-01 E from Mathews
Consulting, Inc., be approved, executed and funded; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in
the best interest of the citizens and residents of the City of Tamarac to accept and execute
Task Order Authorization No. 12-01 E (a copy of which is attached hereto as "Exhibit A")
with Mathews Consulting, Inc., to provide professional services to prepare a Wastewater
Master Plan for the City of Tamarac for an amount not to exceed $168,475.00 and to
provide funding from the appropriate adopted Utilities Contingency budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this resolution.
The exhibit attached hereto is incorporated herein and made a specific part of this
Temp. Reso. #12176
February 22, 2012
Page 3 of 4
resolution.
SECTION 2: The City Commission approves Task Order Authorization No.
12-01 E and authorizes the appropriate City Officials to execute Task Order Authorization
No. 12-01 E with Mathews Consulting, Inc., to provide engineering services to prepare a
Wastewater Master Plan for the City of Tamarac, in accordance with the City's Consulting
Engineering Agreement as authorized by Resolution No. R-2011-87, for an amount not to
exceed $168,475.00.
SECTION 3: The $168,475.00 is approved to be funded from the appropriate
adopted Utilities FY 2012 Contingency budget.
SECTION 4: The City Manager, or his designee, are hereby authorized to
make changes, issue change orders not to exceed $30,000.00 per Section 6-156 (b) of the
City Code, and close the contract award including, but not limited to making final payment
within the terms and conditions of the contract and within the contract price.
SECTION 5: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 6: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
Temp. Reso. #12176
February 22, 2012
Page 4 of 4
SECTION 7: This Resolution shall become effective immediately upon its
passage and adoption.
�f��
SASSED, ADOPTED AND APPROVED this 9 day o,
2012.
ETH TALA1318CO
MAYOR
ATTEST:
PETER M. J. RICHA SON, CRM, CMC
CITY CLERK
RECORD OF COMMISSION VOTE:
MAYOR TALABISCO
DIST 1: COMM. BUSHNELL
DIST 2: COMM. GOMEZ —'
DIST 3: V/M GLASSER
DIST 4: COMM. DRESSLEK L" --1
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM.
i
��SAMUE S. GOREN
CITY ATTORNEY
DATE: January 18, 2012
"EXHIBIT A"
CITY OF TAMARAC TR #12176
Task Order Authorization No.12-01 E
Engineering Services for Preparation of a
Wastewater Master Plan
BACKGROUND
This Task Order Authorization is for the performance of engineering services by Mathews Consulting, Inc
(Consultant) pursuant to the Continuing Engineering Services Agreement between Mathews Consulting,
Inc. and the City of Tamarac (City), hereafter referred to as the Agreement.
The City of Tamarac desires to develop a new Wastewater Master Plan to identify and plan for the
necessary improvements required to meet current and future growth demands on their wastewater utility
system. The general scope of the new master plan is to evaluate the existing wastewater utility system
(with focus on the wastewater lift stations, force main and transmission system) and make
recommendations for necessary improvements needed to maintain adequate level of service for the
anticipated 20-year planning period. The evaluation and recommendations will focus on improvements
required to meet increasing system demands resulting from an increase in customer population and/or
redevelopment projects, maintain compliance with federal, state and local regulatory requirements, and
provide proper renewal and replacement of aging system components.
SCOPE OF SERVICES
Task 1 — Project Management
Mathews Consulting (CONSULTANT) shall provide overall project management which includes monitoring
progress of work on a weekly basis for billing and compliance with established schedule, budget and work
quality requirements, and coordination with team subconsultant(s) to ensure timely project deliverables and
budget management.
Consultant shall also provide attendance at general project meetings which may include the following:
• One (1) project kick-off meeting to discuss overall project tasks, information needs and City
wastewater system goals.
• One (1) meeting with City's wastewater supervisor(s) and superintendent(s) to discuss existing
conditions of wastewater system, wastewater SCADA data download and to coordinate field
inspections to be conducted by CONSULTANT.
• Four (4) meetings with City staff to discuss operation of wastewater system.
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Mathews Consulting Task Order Authorization No. 12-01 E
Wastewater Master Plan
• One (1) meeting with Broward County to discuss Large User Agreement requirements.
• One (1) meeting with City staff to discuss draft report.
Task 2 — Identify City's Wastewater Goals, Strategies and Level of Service (LOS)
Task 2. 7 Evaluate Historical Data
CONSULTANT shall review and summarize the City's wastewater service area.
CONSULTANT shall evaluate past and projected population projections for the City based on data
available from the City's Planning Department and/or Broward County Environmental Protection and
Growth Management Department, Planning and Redevelopment Division.
CONSULANT shall evaluate and provide trending of the City's historical wastewater flows for the last 2-5
years of operation. Total wastewater flows as recorded on the master meter(s) to the wastewater treatment
facility shall be used for this purpose.
Task 2.2 Summarize Current and Future Wastewater Collection Regulatory Requirements
CONSULANT shall review and summarize current and known future regulatory requirements of the City's
wastewater collection system, including Federal, State, County and City requirements. Task shall include
review of any relevant FOG (fats, oils and grease) program and numeric nutrient rule criteria requirements.
CONSULANT shall also review the City's current Large User Agreement with Broward County and
summarize the relative wastewater collection system requirements.
Task 2.3 Identify Wastewater System Goals
CONSULTANT shall identify overall general capacity goals of the system and overall general facility goals,
including standards for emergency power, redundancy, odor control and communications. CONSULTANT
shall identify the City's desired Level of Services (LOS) for the wastewater system, including per capita
demands, peaking factors, maximum pressures, and maximum pipe velocities. CONSULTANT shall
provide a comparison of the City's LOS with Broward County's Planning LOS for wastewater systems.
Task 3 — Evaluate Capacity and Condition of Existing System
Task 3.1 Capacity Analysis of Existing Wastewater S sy tem
CONSULANT shall review and summarize the capacity and equipment characteristics for each of the City -
maintained lift stations. Eighty-two (82) lift stations are owned and maintained by the City (not including
private stations). Data will include, but is not limited to, number of pumps, pump make/model, connection
size, impeller size, pump design capacity, power requirements, age, run times, daily start/stops, and daily
wastewater flows. CONSULTANT shall utilize pump run time data (previous 2-5 years) and pump curve
data for each of the City -maintained lift stations to establish current (baseline) wastewater flows for each lift
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Mathews Consulting Task Order Authorization No. 12-01 E
Wastewater Master Plan
station. CONSULTANT shall perform field pump drawdown tests to confirm pump operating capacity and
system pressures (up to a maximum of 20 lift stations sites). CONSULTANT shall review operations data
(flow, pump run times, and daily start/stops) and identify lift stations that exceed the recommended
standards.
CONSULTANT shall review and summarize inventory data for wastewater system odor control system and
lift station emergency generators.
CONSULTANT shall review and summarize the inventory of wastewater gravity and force main piping in
the system, including size, material and age (if known).
Task 3.2 Review and Summarize Condition Assessment of Existing Structures and Equipment
The City maintains records of existing wastewater assets (lift stations, gravity mains, and force mains),
including component age, condition, statistics for last replacement and projected future renewal and
replacement requirements. CONSULTANT shall review and summarize the City's data to formulate
renewal and replacement recommendations for the system. If necessary, CONSULTANT shall perform
field investigations of wastewater system components to confirm the City's data. The data collected in the
field shall be combined with data maintained by the City.
Task 3.3 Perform Condition Assessment of Force Main Svstem
CONSULTANT shall employ the services of a testing company to perform field testing at various locations
of the City's force main to verify pipe condition. Testing company will perform destructive and non-
destructive testing on the City's force main pipe ranging in size from 6-inch to 30-inch. Destructive testing
will be taken at up to two (2) locations and will include collecting a coring sample and sending to the lab for
analysis. Ultrasonic, non-destructive, testing will also be performed at up to fifteen (15) locations to identify
the pipe thickness and pipe condition. A summary of the condition assessment findings will be included in
the Master Plan report.
Task 3,4 Evaluate City Infiltration/Inflow (l/V Abatement Pro�am
Per discussions with City Staff, the City's historical per capita wastewater rate is higher than the water
consumption per capita rate, which is unusual. CONSULTANT shall investigate the potential reason(s) for
this discrepancy, including potential high levels of I&I. The following tasks shall be performed:
• Review TV logs of the gravity system inspections taken by the City to identify high 1/1 areas.
• Compare subregional wastewater per capita flow rates with the City-wide per capita water
demands to identify potential high 1/1 areas.
• Develop map of lined pipes/manholes.
• Provide graph correlating rainfall with wastewater flow.
• Compare "wet" season daily flows to "dry" season daily flows to establish estimated inflow due to
rainfall.
• Compare night time to day time dry season flows (hourly flow data) to determine estimated
infiltration.
1/18112 3
Mathews Consulting Task Order Authorization No.12-01 E
Wastewater Master Plan
• Review current lining methods and costs, planned future phases of the program including annual
budget and target areas. Recommend alternatives and/or provide cost comparison with other
utility systems.
• Review pump station run times before and after lining.
• Estimate potential 1/1 flow reduction based on per capita rates.
• Estimate rehab/lining costs per lift station area.
• Estimate annual savings in treatment costs per year.
• Provide 1/1 program payback (return on investment — R01) analysis.
CONSULTANT shall recommend an 1/1 abatement program, including target areas, annual budget for lining
pipes/manholes, estimated reduction in 1/1 flow, resulting cost savings in wastewater treatment charges,
and summary of payback analysis results.
Task 4 — Evaluate Future Needs of Wastewater System
Task 4.1 Protect Future Wastewater Flows
CONSULTANT shall evaluate the wastewater system capacity to meet the City's future wastewater service
needs. A 20-year planning period shall be used for this task. CONSULTANT shall utilize the population
projections and Level of Service (per capita demands) determined under Task 2 to project future
wastewater flows for the City's service area. Flow projections shall be segregated by lift station subregional
service areas.
CONSULTANT shall consider planned redevelopment projects and make adjustments to the wastewater
flow projections as required to accommodate those projects in the wastewater planning.
Task 4.2 Develop Hydraulic Model
CONSULTANT shall develop a computer hydraulic model of the City's wastewater system (pressure
system only, not gravity system) using WaterCad® v. 7.0. Service area force main maps provided by
the City will be imported into the model as a background layer from which to build the model. Current flows
(ADF and PHF) for each lift station area shall be input into the model to establish Year 0 (base) conditions.
Pipe C-Factors will be established based on estimated age and materials of the force main pipes. The
model will be calibrated using system pressure data provided by the City.
Task 4.3 Model Future Flow Scenarios
The hydraulic model shall be used to identify the nature and extent of needed improvements to meet future
needs and to improve current operating conditions. CONSULTANT shall run the model using the interim
time periods reflecting Year 2015, 2020, 2025 and 2030 wastewater flow conditions. The model runs shall
be steady-state flow analyses for future peak hour flows. Conditions that indicate the need for
improvements include insufficient pumping capacity, high pressure conditions and/or high force main
velocities.
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Mathews Consulting Task Order Authorization No. 12-01 E
Wastewater Master Plan
Task 4.4 Develop Recommendations
CONSULTANT shall make recommendations for improvements for each time period based on model
results. Included with the recommendations shall be estimated construction costs and implementation
schedules for engineering, permitting, construction and commissioning of the improvements.
Task 5 — Prepare Final Report
CONSULTANT shall prepare a Draft Final Report summarizing the results of Tasks 2 through 5 listed
above. The report shall include an Executive Summary of the report sections. Five (5) copies of the draft
report shall be submitted to the City for review and comment. Upon receipt of City comments,
CONSULANT shall prepare the Final Report and submit ten (10) copies to the City, including one (1)
electronic PDF copy on CD.
ASSUMPTIONS
1. The scope of services assumes there are currently eighty-two (82) lift stations that are maintained by
the City, of these lift stations, sixty-four (64) are submersible type, seventeen (17) are "Smith and
Loveless" top mount, and one (1) which is a can -type station.
2. City will provide the following information to CONSULTANT in a timely manner (within 30 days of NTP):
a. Previous 2-5 years of daily wastewater flows (as measured at the flow meters at the
City/BCOES connection points) to CONSULANT in spreadsheet format. Peak hour flows shall
also be provided for each day.
b. Map of existing wastewater force main system in AutoCad 2009 format, including pipe
locations, pipe size, pipe material, lift station names and locations, wastewater service area
boundary, lift station service area boundaries, and road right-of-ways and names.
Approximate pipe age shall also be provided (may be provided as separate document).
c. Inventory data for lift stations, odor control system, lift station emergency generators, gravity
piping and force main piping.
d. Copy of the current Large User Agreement with Broward County relative to the wastewater
system.
e. List of future redevelopment projects, including project location, schedule and details.
f. Previous 2-5 years of lift station pump run times, daily # start/stops, and pump curves for each
lift station to be evaluated under this scope of work.
g. Previous 2-5 years of wastewater quality testing data.
1 /18/12
Mathews Consulting Task Order Authorization No. 12-01 E
Wastewater Master Plan
h. Customer service records in spreadsheet format in order to confirm number and type of
wastewater customers.
i. System operating pressures for the force main system. If historical data is not available, City
shall collect current field data and provide to CONSULTANT for the purpose of confirming
pump operating flows and to serve as calibration data for the hydraulic model. CONSULTANT
shall coordinate with City on locations to collect field pressure data.
j. Records of existing wastewater assets (lift stations, gravity mains, and force mains), including
component age, condition, statistics for last replacement and projected future renewal and
replacement requirements.
k. Map indicating pipes that have been lined for 1/1 abatement in the last 20 years. City will also
provide the 1/1 program priority listing of areas for general review and comment.
Note: If data is not provided within 30 calendar days of NTP, an adjustment to the schedule may be
required.
3. CONSULTANT will utilize population projections from the Broward County Planning Department
through Year 2030 broken out by TAZ. If the City maintains separate population projections, these
shall be provided to CONSULTANT in a timely manner for use in projecting future wastewater flows.
4. If field visits are required, City will provide a staff member to drive CONSULTANT to each site and
provide access to the site, wetwells, valve vaults and control panels in order to conduct field condition
assessment of equipment and structures.
5. The scope of services includes up to a maximum of twenty (20) field pump drawdown tests to confirm
pump operating capacity and system pressures.
6. The scope of services does not include individual capacity evaluations for each lift station wetwell.
7. The scope of services does not include inspection, evaluation or modeling of the City's wastewater
gravity system.
8. The scope of services does not include evaluation or modeling of private lift stations not maintained by
the City.
9. There are no un-sewered areas within the City's service area.
10. The budget for the forcemain field testing company ($20,000) will be billed on a NTE basis. Any
unused budget will not be charged, and returned to the City.
1/18/12 6
Mathews Consulting Task Order Authorization No. 12-01 E
Wastewater Master Plan
SCHEDULE
The completion dates for this work will be as follows (starting at time Consultant receives executed
contract). (Also refer to the graphic in Attachment A).
Engineering Services
Task 1 — Project Management
Task 2 — Indentify WW Goals, Strategies and LOS
Task 3 — Evaluate Capacity and Condition of
Existing System
Task 4 — Evaluate Future Needs of WW System
Task 5 — Prepare Draft Report
City Review & Comment
Prepare Final Report
Time per Phase Cumulative Time*
On -going On -going
6 weeks 6 weeks
6 weeks 12 weeks
6 weeks 18 weeks
4 weeks
22
weeks
3 weeks
25
weeks
2 weeks
27
weeks
*Schedule based on receiving requested data from the City in a timely manner (within 30 calendar days
from NTP).
ADDITIONAL SERVICES
CONSULTANT shall not perform any additional services without the written consent of the City. Services
performed beyond the Scope of Services described above shall be considered additional services and will
be presented to the City as an Addendum to this Agreement prior to initiating the work. Additional services
shall be invoiced on a time and material basis in accordance with the current Professional Service Fee
Schedule or on a lump sum basis if a scope of service can be defined.
COMPENSATION
Fees for each task defined above shall be as follows as further detailed in Attachment B.
Engineering Services
Estimated Fees
Task 1 — Project Management $ 8,085.00
Task 2 — Indentify WW Goals, Strategies and LOS $ 17,625.00
Task 3 — Evaluate Capacity and Condition of Existing System $ 98,420.00
Task 4 — Evaluate Future Needs of WW System $ 25,305.00
Task 5 — Prepare Final Report $ 17,540.00
Reimbursables (NTE) $ 1,500.00
TOTAL PROJECT COST $168,475.00
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Mathews Consulting Task Order Authorization No. 12-01 E
Wastewater Master Plan
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective dates under
each signature. CITY OF TAMARAC, through an authorized official of the City and Mathews Consulting, Inc.
signing by and through Rene L. Mathews (President) and David L. Mathews (Vice President) duly authorized to
execute same.
CITY OF TAMARA : -- AT S C
By: By:
i ael C. Cernech, City Mana er Rene L
Date: 3 - �'� - col\ Date:
AO
ommen wffm�-
Peter M.J. Richardson,
=4, CMC, City Clerk
AAIF
.EGAD FORM
OI ATTORNEY
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ATTEST:
Witness
1/18/12
JLTING, IN/C.
President
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and
By:
David L. Mathews, Vice President
Date: �-) J )- � --1 -�Z—
ATTEST: , l
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Signature of Corporate Secretary
David L. Mathews
Type name of Corporate Secretary
(CORPORATE SEAL)
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Attachment B
City of Tamarac
Wastewater Master Plan
Engineering Fee Proposal
Task No.
Task Description
Labor Classification and Hourly Rates
Principal
Engineer
$150
Senior Project
Engineer
$135
Engineer I
$110
Senior
Eng. Tech.
$99
Cadd
Designer
$90
Clerical
$60
Total
Labor
Sub -
Consultant
Services
1
Project Management
1.1
Overall PM
14
0
$2,100
1.2
Project Kickoff Meeting
3
1 3
1
$855
1.3
Superintendent/Supervisor Meeting
3
3
$855
1.4
Operations Meetings
8
8
$2,280
1.5
Meeting w/ Broward county
4
4
$1,140
1.6
Draft Report meeting
3
3
$855
Subtotal Task 1
35
21
0
0
0
0
$8,085
$0
2
Identify City Goals
2.1
Evaluate Historical Data
40
40
24
$12,840
2.2
Summarize Reg Requirements
8
16
$3,360
2.3
Identify WW System Goals
5
5
$1,425
Subtotal Task 2
53
61
0
0
0
24
$17,625
$0
3
Evaluate Capacity/Condition of Existing System
3.1
Capacity Analysis of Existing System
48
80
8
10
$19,320
3.2
Summarize Asset Evaluation & Assessment LS
40
24
8
$9,720
$8,000
3.3
Perform Condition Assessment of FM System
40
40
6
$11,940
$20,000
3.5
Evaluate City 1/1 Abatement Program
60
120
1 16
$26,640
Subtotal Task 3
188
264
0
0
30
18
$67,620
$28,000
4
Evaluate Future Needs of Wastewater System
4.1
Project Future Wastewater Flows
20
20
$5,700
4.2
Develop Hydraulic Model of the System
20
20
$5,700
4.3
Model Future Flow Scenarios
20
8
$4,080
4.4
Develop Recommendations
30
15
1
$6,525
$3,000
Subtotal Task 4
90
63
0
0
0
0
$22,005
$3,000
5
Prepare Final Report
5.1
Draft Report
40
40
4
10
$12,360
$1,000
5.2
Final Report
15
10
2
5
$4,080
Subtotal Task 6
55
50
0
0
6
15
$16,440
$1,000
Labor Subtotal Hours
421
459
0
0
36
57
Labor Subtotal Costs
$63,150
$61,965
$0
$0
$3,240
$3,420
$131,775
$32,000
Labor Total Costs
$131,775
Subconsultant Costs Total
$32,000
Subconsultant Multiplier
1.1
Subconsultant Total
$35,200
Reimbursable Expenses
$1,500
Project Total
$168,475
1/18/12 10