HomeMy WebLinkAboutCity of Tamarac Resolution R-2012-098Temp Reso. #12240
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August 16, 2012
CITY OF TAMARAC, FLORIDA
�r
RESOLUTION NO. R-2012 -
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO SUBMIT AN APPLICATION TO THE US
DEPARTMENT OF HOMELAND SECURITY THROUGH THE
FLORIDA DEPARTMENT OF EMERGENCY MANAGEMENT
FOR FLORIDA STATE EMERGENCY RESPONSE TEAM
(SER7) SUB -GRANT PROGRAM FUNDS FOR COMMUNITY
EMERGENCY RESPONSE TEAM (CERT) EQUIPMENT,
SUPPLIES AND TRAINING MATERIALS IN AN AMOUNT NOT
TO EXCEED $15,000; PROVIDING FOR A 1-TO-1 MATCH IN
LOCAL FUNDS IN AN AMOUNT UP TO $15,000 IN THE EVENT
OF APPROVAL OF THE APPLICATION; PROVIDING FOR
ACCEPTANCE OF THE AWARD AND EXECUTION OF
DOCUMENTS UPON APPROVAL; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Tamarac desires to improve
emergency management capabilities within the City in the fundamental areas of response
and recovery; and
WHEREAS, the US Department of Homeland Security provides emergency
preparedness grants to local governments through the Florida Department of Emergency
Management, Florida State Emergency Response Team (SERA sub -grant program for
projects serving to unite and prepare communities through citizen corps; and
WHEREAS, the City desires to provide equipment, supplies, and training materials for
Tamarac Community Emergency Response Team (CERT) members; and
Temp Reso. #11918
Page 2
August 11, 2010
WHEREAS, the granting agency requires and the City is willing to match the Florida
State Emergency Response Team (SER7) sub -grant request not to exceed $15,000 with a 1-
to-1 match in an amount up to $15,000 in local funds in the event of approval; and
WHEREAS, it is a requirement of the grant program that this Resolution be adopted
and become an official part of the application; and
WHEREAS, the Director of Financial Services and the Tamarac Fire Chief recommend
approval; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best
interest of the citizens and residents of the City of Tamarac to submit an application to the
Florida Department of Emergency Management for Florida SERT sub -grant program funds
for the provision of equipment, supplies, and training materials for Tamarac CERT
members.
NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA:
Section 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as
being true and correct and are HEREBY made a specific part of this Resolution. All exhibits
attached hereto and referenced herein are expressly incorporated and made a specific part of
this Resolution.
Section 2: The City Manager is HEREBY authorized to submit a Florida SERT sub -
grant program application in an amount not to exceed $15,000 to the Florida Department of
Emergency Management, providing for the required 1-to-1 match up to $15,000 in local
Temp Reso. # 11918
Page 3
August 11, 2010
funds for the provision of equipment, supplies, and training materials for Tamarac CERT
members. A copy of said application form is attached hereto as Exhibit A.
Section 3: Upon approval of the application, the appropriate City officials are HEREBY
authorized to accept the award and execute the necessary documents following legal
review and approval.
Section 4: An appropriation for the receipt and expenditure for this grant will be
included in a budget amendment prior to November 30, 2013 pursuant to F.S. 166.241(2).
Section 5: All Resolutions or parts of Resolutions in conflict herewith are HEREBY
repealed to the extent of such conflict.
Section 6:
If any clause, section, other part or application of this Resolution is held by
any court of competent jurisdiction to be unconstitutional or invalid, in part or in application,
it shall not affect the validity of the remaining portion or applications of this Resolution.
Section 7: This Resolution shall become effective immediately upon its passage and
adoption.
r' i
PASSED ADOPTED AND APPROVED this , day of
BETH TAnBIS
MAYOR
ATTEST:
PETER M. J.
CITY CLERK.
Temp Reso. #11918
Page 4
August 11, 2010
y
1 a 2012
RECORD OF COMMISSION VOTE:
MAYOR TALABISCO'
DIST 1: COMM. BUSHNELL
DIST 2: COMM GOMEZ
DIST 3: V/M GLASSER t
DIST 4: COMM. DRESSLE' `-
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM.
SAMUEL S. GOREN
CITY ATTORNEY
STATE FISCAL YEAR 2012/2013
SUBGRANT APPLICATION GUIDE
US Department of Homeland Security
Citizen Corps/CERT Program Subgrant
INSTRUCTIONS FOR PREPARATION
AND
SUBMISSION OF APPLICATIONS
State of Florida
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
1
APPLICATION INSTRUCTIONS
This application package provides the forms and information to apply for a Citizen Corps/CERT
Sub -grant from the Florida Division of Emergency Management ("FDEM") under the U.S.
Department of Homeland Security (DHS): Federal Emergency Management Agency (FEMA)
Program.
NOTE: THE FOLLOWING INSTRUCTIONS MUST BE FOLLOWED IN PREPARING AND
ASSEMBLING AN APPLICATION FOR FUNDING UNDER THIS PROGRAM.
1. Applications will only be accepted from eligible applicants.
2. All Applications must be received by the date and time, and at the place, specified below.
3. No Applications will be accepted by electronic mail or facsimile. Applications not received on time
at the specified place will be rejected.
4. All applications must be bound individually and include one original copy of the application and
three 3) photocopies of the completed application. The original must be labeled "Original" and
must contain an original signature in ink of the authorized official as stated below.
5. All requested information must be included in minimum threshold requirements in order for the
application to be reviewed.
6. Applications must be tabbed with each Exhibit labeled and each page must be consecutively
numbered.
7. Applicants must submit CERT and Citizen Corps funding request separately in order for the
application to be reviewed.
8. Applications must be submitted in a sealed envelope to:
Citizen Corps Office - Subgrant Application
Florida Division of Emergency Management
Domestic Preparedness Section
2555 Shumard Oak Boulevard- Sadowski Building
Tallahassee, Florida 32399-2100
NOTE:
If the applicant is a local government, the application must be signed by the Chief Elected
Official of the local government, or by another officer of the local government acting under a
resolution or other formal delegation of authority from the governing body of that local
government to bind the local government to contracts. If the applicant is a fire tax district, the
application must be signed by the Chairperson of the Board of Fire Commissioners or Fire
Chief (if the chief has been given authority in writing by the Board). If the application is
submitted by any other entity, the Chairperson or President of the body must sign it or
another individual who has been authorized to sign by the governing board. (I_ORTANT
NOTE: ANY APPLICATION SIGNED BY OTHER THAN THE MAYOR, CHAIRPERSON OF THE
COUNTY BOARD OF COMMISSIONERS, PRESIDENT OR CHAIRPERSON OF THE FIRE TAX
DISTRICT MUST BE ACCOMPANIED BY A COPY OF THE OFFICIAL AUTHORIZING
RESOLUTION OR LETTER FROM THE MAYOR OR COMMISSION INDICATING THAT THE
SIGNATOR HAS THE AUTHORITY TO SIGN CONTRACTS FOR THE ORGANIZATION OR
JURISDICTION.)
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GENERAL INSTRUCTIONS AND BACKGROUND
1. Only applications that include the following completed items will be scored:
A. Application Coversheet & Title Page
B. Application (Sections I, II, III, IV & V)
C. Letter of Support or acknowledgement from Corresponding Emergency Management Office (or
justification as to why it's not included)
2. Contracts for start up or maintenance of a Citizen Corps Council & Program will be available in amount
from $5,000 to $15,000. Subgrantees are required to provide cash or in -'kind match dollar for
dollar for FY 2012 funds. Priority points will be given in the scoring of applications to applicants that
can currently demonstrate strong sustainability plans for after Subgrant continuation. At the discretion of
FDEM, based upon funding availability, priorities and other factors,__a Subgrantee may be funded at less
than their requested amount.
3. Eligible Applicants are counties and cities in the State of Florida, Fire Tax Districts, other tax districts,
regional planning councils, state -supported community colleges, colleges & universities, and Native
American Tribes or nations within the State of Florida. (Note: 501 c3 groups are not directly eligible;
however, local jurisdictions can "subcontract" with a 501 c3 group to perform these functions.)
4. A letter of support from your County Emergency Management Office is necessary. Failure to have such
a letter shall disqualify the application from consideration. (NOTE: If the Citizen Corps Council sub -
grant is being directly applied for by the County Emergency Management Office then no letter is needed
- but clearly indicate that fact in those questions or application areas that ask for County EM
involvement).
5. The scoring of applications is based on the following point system:
A. The maximum amount of points possible is 100
B. Only applicants receiving a minimum score of 50 points will be considered for funding from this
Subgrant
C. Applicants must have, or be in the process of establishing a Citizen Corps Council registered in
their jurisdiction (county or city) to be eligible for DHS/FDEM funding
6. Priority will be given to applicants who:
A. Demonstrate high cost efficiency
B. Show high partnership activities
C. Demonstrate significant involvement in all -hazard emergency preparedness
D. Demonstrate a high degree of excellence in past grants (existing programs only)
E. Demonstrate timely & sound compliance with reporting, expenditure and effectiveness of
current program (existing programs only)
F. Demonstrate willingness to "mentor" new programs in nearby or distant areas or to expand their
own programs to encompass significantly more adjacent geographic area than currently
covered (existing programs only)
G. Demonstrate strong sustainability plans after the sub -grant funding has expired
H. Geographic distribution- 1st round pick will cover each of the 7 EM regions, then direct statewide
competition for remainder of funds. (NOTE: If a viable Application is not received from an EM
region, or if all Applications from an EM region score below the minimum of 50 points, then the
State Citizen Corps Office will move those funds to another EM region, the general
consideration funding area or another Citizen Corps program.)
7. If the application is from an Indian Tribe or Nation, it must be signed by the Chairperson of the Tribe, or
by a tribal official holding a formal written authorization from the tribal governing body that delegates to
that official the authority to bind the Indian Tribe or Nation.
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8. Following initial scoring and ranking of submissions, a listing of the submissions being considered for
final funding will be posted on the Florida Citizen Corps Website.
9. Applicants shall address all questions regarding this solicitation to the Citizen Corps/ CERT office.
Questions from prospective applicants will be accepted by email or by phone to the contact person
through the application deadline date. FDEM bears no responsibility for any delays, or resulting impacts,
associated with a prospective Recipient's receipt of this information.
10. If an accommodation is needed for a disability in order to participate in this solicitation, please contact
the Citizen Corps Office at least five days prior to the date that the accommodation is needed.
11. Any modification or withdrawal of an Application, except a modification resulting from a request of
FDEM, must be received by the Closing Date for Receipt of Applications. An applicant may not modify
its Application after the period of submission deadline. Applications may be withdrawn, by written or
telegraphic notice, within 72 hours after the date and time of Application opening.
SUBGRANT APPLICATION DETAILS
1. SUBGRANT AMOUNTS: Subgrant amounts are capped at a maximum of $15,000. Initial Subgrant period
will be for 30 months. The funding cycle will begin once the funds are released from the federal government.
(All applicants need to be able to execute spending of all funds on the date indicated in the actual contract).
2. Application Schedule: The following schedule presents the time frame and due dates anticipated:
Application Cycle Begins:
Closing Date for Receipt of Applications:
Intent to Award Contract Posted:
Anticipated Contract Award:
July 31, 2012
September 17, 2012
September 28, 2012
No earlier than October 1, 2012
(NOTE: FDEM reserves the right to revise the application schedule provided above. Any revisions or
changes of the schedule shall be posted on the FDEM website. Applicants are responsible for checking the
FDEM website for any changes or amendments to the terms of this Application Guide.)
3. Allowable Planning & Program Development Costs: Integrating non -governmental entities into the
planning process is critical to achieve comprehensive community preparedness. To meet this important
objective, HSGP funds may be used to support the following:
✓ Establishing and sustaining bodies to serve as Citizen Corps Councils;
✓ Assuring that State and local government homeland security strategies, policies, guidance, plans, and
evaluations include a greater emphasis on government/non-governmental collaboration, citizen
preparedness, and volunteer participation;
✓ Developing/enhancing emergency management and operations to integrate citizen/volunteer and other
non -governmental organization resources and participation.
✓ Community -based planning to advance "whole community: security and emergency management.
✓ Planning to foster public -private sector partnerships
✓ Developing and implementing a community preparedness strategy for the State/local jurisdiction;
✓ Developing or reproducing accessible public education and outreach materials to: increase citizen
preparedness and knowledge of protective actions (to include the national Ready Campaign materials);
promote training, exercise, and volunteer opportunities; and inform the public about emergency plans,
evacuation routes, shelter locations, and public alerts/warnings.
Y All public education and outreach materials must include the national or jurisdiction's Citizen Corps logo,
tagline or website or the Ready logo, tagline, or website and comply with logo standards. For more
information go to http://www.citizencorps.gov. In addition, all public education and outreach materials should
incorporate special needs considerations, to include language, content, and method of communication.
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❖ Allowable expenditures include:
✓ Media campaigns: Public Service Announcements (PSAs), camera ready materials, website support,
and newsletters
✓ Outreach activities and public events: Booth displays, event backdrops or signs, displays and
demonstrations, utilizing translation services, and informational materials such as brochures/flyers
✓ Promotional materials: Pens/pencils, pins, patches, magnets, souvenir cloth ing/headwear, etc.
Establishing, expanding, and maintaining volunteer programs and volunteer recruitment efforts that
support disaster preparedness and/or response.
Citizen support for emergency responders is critical through year-round volunteer programs and as surge
capacity in disaster response. Citizen Corps funding may be used to establish, expand, or maintain
volunteer programs that support disaster preparedness and/or response including but not limited to:
Neighborhood Watch/USAonWatch, Community Emergency Response Teams (CERT), Volunteers in Police
Service (YIPS), Medical Reserve Corps (MRC), Fire Corps, Citizen Corps Affiliate Programs and
Organizations, and jurisdiction specific volunteer efforts
❖ Allowable expenditures include:
✓ Recruiting, screening, and training volunteers (e.g., background checks)
✓ Retaining, recognizing, and motivating volunteers (e.g., volunteer recognition items such as certificates
or plaques)
✓ Purchasing, maintaining, or subscribing to a system to track volunteers (to include identification and
credentialing systems, and to track volunteer hours) and other available resources in compliance with
applicable privacy laws
✓ Necessary non-structural accommodations to include persons with special needs (e.g., sign language
interpreters)
✓ Evaluating volunteers
✓ Organizational activities include hiring of full or part-time staff or contractors for emergency
management activities.
4. Allowable Equipment Costs: States and Urban Areas are encouraged to fully leverage all HSGP
resources for equipment to support volunteer personnel in preparedness and response. All allowable
equipment costs are listed in the AEL, available at httgs.-//www.rkb.us.
Any equipment purchased with CCP funding must be used for specific preparedness or volunteer training or
by volunteers in carrying out their response functions. CCP funding is intended only to be used for specific
preparedness or volunteer training or by trained volunteers in carrying out their response functions.
Examples of equipment used to support training and exercises for citizens include items such as burn pans
or sample preparedness kits.
➢ Expenditures for kits used in volunteer response (e.g., CERT or MRC kits /backpacks) or clothing for official
identification must not exceed 30 percent of the total Citizen Corps Program allocation. Clothing for official
identification includes those items that volunteers are required to wear when engaging in public safety
activities or disaster response (e.g., t-shirts for CERT members, baseball caps for Neighborhood
Watch/USAonWatch Program foot patrol members).
5. Allowable Training Costs Program funds used for training should support the nationwide implementation
of NIMS. The NIMS Training Program establishes a national curriculum for NIMS and provides information
on NIMS courses; grantees are encouraged to place emphasis on the core competencies as defined in the
NIMS Training Program. Allowable training -related costs include, but are not limited to, the following:
❖ Allowable expenditures include:
✓ Developing, Delivering, and Evaluating Training — Includes costs related to administering the
training, planning, scheduling, facilities, materials and supplies, reproduction of materials, and
equipment. Training should provide the opportunity to demonstrate and validate skills learned, as well
as to identify any gaps in these skills. Any training gaps, including those for children and individuals with
disabilities or access and functional needs, should be identified in the AAR/IP and addressed in the
training cycle.
✓ Overtime and Backfill — The entire amount of overtime costs, including payments related to backfilling
personnel, which are the direct result of attendance at FEMA and/or approved training courses and
programs, are allowable. These costs are allowed only to the extent the payment for such services is in
accordance with the policies of the State or unit(s) of local government and has the approval of the
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State or the awarding agency, whichever is applicable. in no case is dual compensation allowable. That
is, an employee of a unit of government may not receive compensation from their unit or agency of
government AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00 p.m.), even though
such work may benefit both activities.
✓ Travel — Costs (e.g., airfare, mileage, per diem, hotel) are allowable as expenses by employees who
are on travel status for official business related to approved training.
✓ Hiring of Full or Part -Time Staff or Contractors/Consultants — Payment of salaries and fringe
benefits to full or part-time staff or contractors/consultants must be in accordance with the policies of the
State or unit(s) of local government and have the approval of the State or awarding agency, whichever
is applicable. Such costs must be included within the funding allowed for program management
personnel expenses. In no case is dual compensation allowable (see above).
✓ Certification/Recertification of Instructors — States are encouraged to follow the FEMA Instructor
Quality Assurance Program to ensure a minimum level of competency and corresponding levels of
evaluation of student learning. This is particularly important for those courses that involve training of
trainers. This information is contained in Information Bulletin #193, issued October 20, 2005.
6. Allowable Exercise Cost: Exercises specifically designed for or that include participation from non-
governmental entities and the general public are allowable activities and may include testing public warning
systems, evacuation/shelter in -place capabilities, family/school/business preparedness, and participating in
table -top or full scale emergency responder exercises at the local, State, tribal, territorial, or national level, to
include the National Level Exercises (formally known as Top Officials Exercise [TOPOFF]).Grantees are
encouraged to develop exercises that test their EOP's in accordance with the FY2012 Priority requirements.
❖ Allowable expenditures include:
✓ Funds Used to Design, Develop, Conduct, and Evaluate an Exercise —
✓ Includes costs related to planning, meeting space and other meeting costs, facilitation costs, materials
and supplies, travel, and documentation. Grantees are encouraged to use government facilities to
conduct meetings and conferences whenever possible.
✓ Hiring of Full or Part -Time Staff or Contractors/Consultants — Full or parttime staff may be hired to
support exercise -related activities. Such costs must be included within the funding allowed for program
management personnel expenses. The applicant's formal written procurement policy or the Federal
Acquisition
✓ Overtime and Backfill — The entire amount of overtime costs, including payments related to backfilling
personnel, which are the direct result of time spent on the design, development, and conduct of
exercises are allowable expenses. These costs are allowed only to the extent the payment for such
services is in accordance with the policies of the State or unit(s) of local government and has the
approval of the State or the awarding agency, whichever is applicable. In no case is dual compensation
allowable. That is, an employee of a unit of government may not receive compensation from their unit or
agency of government AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00 p.m.), even
though such work may benefit both activities.
✓ Travel — Travel costs are allowable as expenses by employees who are on travel status for official
business related to the planning and conduct of exercise project(s) or HSEEP programmatic
requirements as described in the HSEEP website (e.g., Improvement Plan Workshops, Training and
Exercise Plan).
✓ Supplies — Supplies are items that are expended or consumed during the course of the planning and
conduct of the exercise project(s) (e.g., copying paper, gloves, tape, non -sterile masks, and disposable
protective equipment).
✓ Other Items — These costs include the rental of equipment (e.g., portable toilets, tents), food, gasoline,
exercise signs, badges, etc.
7. Unauthorized Exercise -related Costs Include:
✓ Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g.,
construction vehicles) and emergency response apparatus (e.g., fire trucks, ambulances).
✓ Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise
conduct (e.g., electronic messaging signs).
✓ Durable and non -durable goods purchased for installation and/or use beyond the scope of exercise
conduct
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PROGRAM REQUIRMENTS
1. The following are required items to be provided to participate under the CERT Subgrant: (NOTE: Special
exemption can be granted by the State Citizen Corps/CERT office.)
A. PPE Equipment
- Hard hat - Protective eyewear
- ID tag - Dust mask or simple H EPA mask
- Light stick - Reflective vest
- Latex or nitrate gloves - Marking caulk or marking crayon
- Signal whistle - Bag/backpack
- Work gloves - Flashlight (simple)
- Roll Duck Tape
- Cardboard or simple splint (forearm or leg)
- Disaster medical care items for at least 3 victims such as gauze, triangles, etc.
B. Participant manuals — provided by applicant
C. SOPs/SOGs
D. Certificate
2. CERT trainings and events should be posted on the National Citizen Corps Calendar Website, SERT Trac
State Calendar and approved by the State Citizen Corps/CERT office.
3. The following are required items for the CERT Basic Training Course to be taught under this sub -grant:
A. Use of the Full FEMA/EMI/FDEM CERT Basic Training Course —G317 including the terrorism
module and showing the Sheltering -In -Place Video (DVD)
B. Use of a CERT Train -the -Trainer (TTT) —G428 Qualified Individual (FEMA/FDEM graduate of the
CERT TTT or Trainer Course) as Program Manager, Course Manager, or Lead Instructor
C. Use of the CERT Program Manager Course —G427 Qualified Individual (FEMA/FDEM graduate of
the CERT TTT or Trainer Course) as Program Manager.
D. Use of Adequate Training Facility
4. It is the responsibility of the applicant to arrange and compensate course managers for CERT trainings and
course manuals.
5. Tracking and reporting the number of trained CERT volunteers is not only a State of Florida priority, but also
a DHS/ODP priority. It is required to have a database to track the number of trained volunteers, as well as
someone, to monitor/enter data to such a database.
6. Required Quarterly Reports will be due as indicated in the signed contract, or separate schedule. The
Quarterly Report should include more extended training data, explanation on the expenditure of Subgrant
dollars for the quarter, and any CERT activities that took place during the quarter. FDEM reserves the right
to change quarterly reporting due dates when to do so would be in the best interest of the State of Florida.
7. Citizen Corps/CERT programs must comply with the DHS requirement of NIMS compliancy. A letter from
your County Emergency Management or your sponsoring agency indicating compliance with NIMS
requirements must be completed by the deadline outlined in the contract.
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TITLE PAGE
This is the start of the Application. Please do not send in the instruction pages before this page when submitting
your application.
Date Received by FDEM
FDEM/DHS Federal FY 12 Applicant Questionnaire
Citizen Corps/ CERT Sub -grant Program
** If you are applying for both citizen Corps and CER7 sub -grant funding
you must submit separate applications
Citizen Corps [:::] CERT
FDEM- Engaging Florida's Communities in All -hazard Preparedness
Application Type (please check one): Start -Up Expansion
Amount Requested for Sub -Grant:
R J
Please indicate the sponsoring agency/group:
N/A
County Emergency Management
Fire/Rescue Service
Fire Tax District
Name of Organization:
Address:
City:
Federal ID #:
County:
City Emergency Management Office
Citizen Corps Council
Native American Tribe
Sheriff/Police Agency
Applicant Information
Zip Code:
Point of Contact If this changes at any time please send e-mail with new individuals information to:
CitizenCorps[c�em.myflorida.com and a follow up letter
Name:
Phone:
Fax:
Email:
.......................................................................................
Authorized Signature (Please refer to the Note on page 2.)
Signature:
Title:
Date:
(Note: If the signature is not by the Mayor, Chairperson of the County Commission, President or Chairperson of the
Tax or Fire District or government jurisdiction then a formal notice of delegation of authority to sign contracts by
the governing body MUST be attached to this sheet.)
F L O R 1 D A
8
c/tizeni-somA-
iktcorps
Section I - Questionnaire (maximum 10 points)
(NOTE: Please indicate responses with an "X")
1. Is a letter of support from the corresponding County Emergency Management Agency included with this
application (select ONLY one):
Yes
ire
If no, please explain why a County Emergency Management Agency corresponding letter is not included.
2. Do you provide support beyond the Subgrant dollars requested?
Yes
Please detail "In-Kind/Cost-Match" functions and estimated dollar value in the section provided below.
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SECTION II —Questionnaire -Cost Effectiveness (maximum 10 points)
1. A) Start Up Program: Yes N/A
What is the cost per trainee for this Subgrant?
(Subgrant amount request) / (Number of Trainees)
B) Existing Programs:
Note: Expansion programs can spend up to 40% of their Subgrant award on refresher/advanced
courses.
What is the cost per new trainee for this Subgrant?
FA
(Subgrant amount request — Refresher course amount) / Number of new Basic Avg/Trainees= Course Trainees
What is the cost of refresher and/or advanced Training for this Subgrant?
Refresher/Adv Course $ Number of trainees
What is the cost per activity for this Subgrant?
Average/trainee
1 =
(Subgrant amount request) / (Number of Activities)
3. Please provide a justification for the calculation of your cost ratio. For example, describe what factors
impact the costs involved in operating the program.
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Section III -Proposed Budget (maximum 20 points)
Program Name:
Allowable Expenditures
Quantity►
unit CostTotal
1. Planning Activities
Subtotal
2. Organizational Activities (limited to 25% of grantee's award)
Subtotal
3. Equipment Activities
Subtotal
4. Training Activities
Subtotal
5. Exercise Activities
Subtotal
6. Management & Administration no greater than 3% of total award
S u btota I
Total
`Examples of non -expendable equipment include: laptops, LCD projectors, video screens, etc.
Proposed Budget Narrative:
Please provide AELs numbers regarding line item #3 listed above for any items over $100.00.
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Section IV -Program Narrative (maximum 40 points)
"This section cannot exceed three (3) pages. (Note: All items mentioned below MUST be addressed in this
section. EACH QUESTION & QUESTION SUB -PART MUST BE ANSWERED.)
1. Please discuss your implementation plan for the program. This should include, at minimum:
a. Strategy and methodology for recruitment;
b. A tentative schedule of training classes during the contract period (indicate tentative start date
of each course taking place during the agreement period;
c. Plans to maintain members;
d. Plans to use members in emergency situations;
e. Plans to maintain the program after funding has ended; and
f. Any additional programmatic information specific to your program.
2. Identify the number of emergency management organizations or the targeted population area whose
emergency management needs will be directly benefited by this program.
3. Discuss why this particular method was chosen.
4. Discuss the Applicant's experience and ability applied to the program.
Section V —Whole Community Integration (maximum 20 points)
(NOTE: Questions 6 through 10 require short answers. This section cannot exceed (3) pages. If
attaching additional pages please clearly identify each question and section number.)
The Citizen Corps mission is to bring community and government leaders together to involve community
members in all -hazards emergency preparedness, planning, mitigation, response and recovery.
1. Name of Jurisdiction:
2. Area Covered:
3. Does the jurisdiction currently have a Florida Registered Citizen Corps Council? Please list Registered
Council below.
Yes
No
4. Name of the CERT Program(s):
5. Sponsoring Agency Applying for Sub -Grant:
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6. Detail how the Citizen Corps/CERT Program specifically fulfills/supports a part of the Citizen Corps Mission
in the community (see mission statement in instruction pages above):
7. Detail specifically how Citizen Corps/CERT training in your community promotes partnership efforts between
emergency services in your community and the people they serve.
8. Detail specifically how the Citizen Corps/CERT program assists families, neighborhoods and businesses with
preparation, response and recovery from major disasters/incidents in a neighbor -helping -neighbor
community spirit.
9. Specifically indicate how Citizen Corps/CERT activities interface support for National priorities:
• Expanding regional or area collaboration
• How does Citizen Corps/CERT support the National Infrastructure Protection Plan (NIPP) goal of
bringing together various partners to enhance security, mitigation of risk and training of citizens
• How does Citizen Corps/CERT improve information sharing and collaboration capabilities with
other groups
• How does Citizen Corps/CERT strengthen interoperability of communications
• How does Citizen Corps/CERT strengthen CBRNE (Chemical, Biological, Radiological/Nuclear
and Explosive) detection, response and decontamination understanding by citizens through
education or other means
• How does Citizen Corps/CERT strengthen Medical Surge capabilities
10. Specify how this CITIZEN CORPS/CERT MISSION has been or will be integrated into an OVERALL
CITIZEN CORPS COUNCIL MISSION IMPLENTATION STRATEGY PLAN — either by adoption of the
CITIZEN CORPS/CERT MISSION directly by the Citizen Corps Council once formed or once they complete
their Plan or by what other means?
11. Does the applying governmental jurisdiction accept this CITIZEN CORPS/CERT ANNEX as valid
documentation of the role of CERT to partially meet education/training/auxiliary preparedness, response and
recovery mission role for Citizen Corps in the jurisdiction?
Yes No
12. If your community/county has a Florida Registered Citizen Corps Program in its jurisdiction complete the
follow information:
Name of Citizen Corps Program:
Contact Person:
Phone Number:
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EVALUATION CRITERIA
1. GENERAL
A. All Applications properly submitted and responsive will be accepted by the FDEM. FDEM reserves the
right to make a final selection without further discussion of the applications submitted.
B. Non -responsive Applications include, but not be limited to, those that:
• Irregular or are not in conformance with the requirements and instructions in this Application
Guide;
• Improper or undated signatures;
• Fail to use or complete all required forms;
• Conditional Applications;
• Incomplete Applications;
• Not received on or before the closing deadline;
• Propose a project that cannot be completed within the grant period; and
• Proposed by a local government whose adopted comprehensive plan has not been found to be in
compliance with Chapter 163, Part II, Florida Statutes.
THE RESPONSIVENESS OF AN APPLICATION SHALL BE DETERMINED BASED UPON THE
DOCUMENTS SUBMITTED WITH THE APPLICATION.
A NON -RESPONSIVE APPLICATION WILL NOT BE CONSIDERED.
C. FDEM may waive minor irregularities in the applications received where they are merely a matter of
form and not substance, and the corrections of such ARE NOT PREJUDICIAL to other applicants.
Variations which are material to the scoring shall not be waived.
3. SCORING
A. Each Application will be reviewed by a selection committee of at least three (3) members, including at
least one (1) FDEM employee with knowledge of the solicited services. Each of the Applications will be
evaluated with reference to the terms of this Application for Subgrant, and the Evaluation Score Sheet
below. Total point scores for each Application shall be calculated by the committee in determining
recommended awards.
Any requirement of this solicitation which indicates the consequence of noncompliance shall be strictly
enforced.
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Number Title
Fiscal Year 2012/2013
Citizen Corps/CERT Grant Program
EVALUATION AND SCORING SHEET
1. Demonstrate Sustainability (Section 1)
a. Does the applicant identify what functions they plan to provide beyond subgrants dollars
requested?
2. Cost Effectiveness (Section 11 and III)
a. Does the applicant identify and demonstrate cost-effectiveness in new, refresher and/or
advanced trainings?
b. Are these projects and their timeframes realistic?
3. Proposed Budget (Section II and 111)
a. Does the proposed budget for the project describe how it is necessary and appropriate
to the scope of the project?
b. Does the proposed budget thoroughly list the "in-kind/cost match" amounts?
4. Project Method and Approach (Section IV)
(Max 10 pts)
(Max 15 pts)
(Max 15 pts)
(Max 15 pts)
----------------------------------------------------
5. Experience and ability applied to project (Section IV)
(Max 10 pts)
6. Consistency with National/State Priorities (Section IV and V)
a. Explains consistency with State CEMP
b. Consistency with Local CEMP
c. Consistency with DHS Citizen Corps/CERT Community Integration Plan
(Max 35 pts)
7. Impact by environmental clean-up initiative or Front Porch Community
(Tiebreaker)
(Max 5 pts)
TOTAL POINTS
General Comments:
(Exclude Tiebreaker)
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