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HomeMy WebLinkAboutCity of Tamarac Resolution R-2011-119Temp. Reso. #TR12097 Page 1 September 26, 2011 CITY OF TAMARAC, FLORIDA/ 11 RESOLUTION NO. R-2011! l 7 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF TAMARAC AND THE BROWARD SHERIFF'S OFFICE FOR THE 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG); AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE THE MEMORANDUM OF UNDERSTANDING; AUTHORIZING THE BROWARD SHERIFF'S OFFICE TO CONTINUE TO SERVE AS THE LEAD AGENCY PROVIDING FOR THE ADMINISTRATION OF THE 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG); PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Tamarac desires to enhance its crime prevention and law enforcement programs; and WHEREAS, the U.S. Department of Justice, Bureau of Justice Assistance provides grants for projects that will reduce crime and improve public safety: and WHEREAS, the U.S. Department of Justice requires that one party serve as the lead agency for cities throughout Broward County for the purposes of filing the application and administering the grant funds as indicated in the FY2011 Edward Byrne Memorial Justice Assistance Grant (JAG) Local Solicitation attached hereto as Exhibit A and incorporated herein by this reference; and Temp. Reso. #TR12097 Page 2 September 26, 2011 WHEREAS, the City of Tamarac agrees to have the Broward Sheriff's Office serve as the lead agency to file a joint application on behalf of the City and provide for the administration of the FY2011 JAG funds; and WHEREAS, the Broward Sheriff's Office agreed to serve as lead agency and received notification that the City of Tamarac is eligible to receive $19,439 in JAG funds for FY2011 as indicated on the FY2011 JAG Funds Allocation list attached hereto as Exhibit B and incorporated herein by this reference; and WHEREAS, up to 10% of the award may be used for costs associated with administering JAG funds and BSO requests 7.23% resulting in a net award of $18,034; and WHEREAS, the Director of Financial Services and Broward Sheriff's Office Tamarac District Chief recommend acceptance of the FY2011 JAG award and approval of the Memorandum of Understanding (MOU) between the Broward Sheriff's Office and the City of Tamarac attached hereto as Exhibit C and incorporated herein by this reference; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to authorize the appropriate City Officials to approve and execute an MOU for the FY2011 JAG program between the City of Tamarac and the Broward Sheriff's Office for the period of October 1, 2010 through September 30, 2014 and authorizes the Broward Sheriff's Office to continue to serve as the Temp. Reso. #TR12097 Page 3 September 26, 2011 lead agency providing for the administration of the FY2011 Edward Byrne Justice Assistance Grant (JAG) funds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA- SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are HEREBY made a specific part of this Resolution. All exhibits attached hereto are incorporated herein and made a specific part of this Resolution. SECTION 2: The City Commission of the City of Tamarac HEREBY approves the Memorandum of Understanding (MOU) between the City of Tamarac and the Broward Sheriff's Office for the FY2011 Edward Byrne Memorial Justice Assistance Grant (JAG) for the period of October 1, 2010 through September 30, 2014. The appropriate officials are further authorized to execute the MOU and do all things necessary to effectuate the intent of the agreement. SECTION 3: The Broward Sheriff's Office is hereby authorized to continue to serve as the lead agency and provide for the administration of the FY2011 JAG grant. SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are HEREBY repealed to the extent of such conflict. 1 Temp. Reso. #TR12097 Page 4 September 26, 2011 SECTION 5- If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 6-This Resolution shall become effective immediately upon adoption. PASSED, ADOPTED AND APPROVED this day of� , 2011. E., L �L,r PAMELA BUSHN LL ATTEST: 6: �-' � ��' , �Y' a PETER M. J. RI HARDSON, CAM, CMC CITYCLERK. of TA/yq'',,,, coi ESTABLISHED ., a w = 1963 o � Q r :`z""• SEAL .�0 CoUNl1111111100 .t```�� I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM. r M EL S. GOREN CITY ATTORNEY O 'Wel RECORD OF COMMISSION VOTE: MAYOR BUSHNELL-=-- DIST 1- COMM. SWENS DIST 2: V/M GOMEZ DIST 3: COMM. GLASSf� DIST 4: COMM. DRESSLER 1� -----� 1 1 11 OMB No. 1121-0329 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance The U.S. Department of Justice (DOJ), Office of Justice Programs' (OJP) Bureau of Justice Assistance (BJA) is pleased to announce that it is seeking applications for funding under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting state, local, and tribal efforts to prevent or reduce crime and violence. Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2011 Local Solicitation Eligibility Applicants are limited to units of local government appearing on the FY 2011 JAG Allocations List. To view this list, go to www.ojp.usdoi..ov/BJA/grant/11iagallocations.htm1. For JAG program purposes, a unit of local government is: a town, township, village, parish, city, county, borough, or other general purpose political subdivision of a state; or, it may also be a federally recognized Indian tribe that performs law enforcement functions (as determined by the Secretary of the Interior). Otherwise a unit of local government may be any law enforcement district or judicial enforcement district established under applicable state law with authority to independently establish a budget and impose taxes. In Louisiana, a unit of local government means a district attorney or parish sheriff. In the District of Columbia or any United States Trust Territory, a unit of local government is any agency of the District of Columbia or federal government performing law enforcement functions for the District of Columbia or Trust Territories of the United States. Deadline Registration for this funding opportunity is required prior to application submission, by selecting the "Apply Online" button associated with the solicitation title in OJP's Grants Management System (GMS). (See "How to Apply," page 11.) All registrations and applications are due by 8:00 p.m. eastern time on July 21, 2011. (See "Deadlines: Registration and Application," page 4.) Contact Information For technical assistance with submitting the application, contact the Grants Management System Support Hotline at 1-888-549-9901, option 3, or via e-mail to GMS. HelpDeskAusdoi.gov. Note: The GMS Support Hotline hours of operation are Monday —Friday from 6:00 a.m. to 12 • midnight eastern time, except federal holidays. For assistance with any other requirement of this solicitation, contact the BJA Justice Information Center at 1-877-927-5657, via e-mail to JICP_telesishq.com, or by live web chat. The BJA Justice Information Center hours of operation are 8:30 a.m. to 5:00 p.m. eastern time, and 8:30 a.m. to 8:00 p.m. eastern time, Monday through Friday, on the solicitation close date. You may also contact your State Policy Advisor: www.oip.gov/BJA/resource/ProgramsOffice.html. Release date: June 6, 2011 OMB No. 1121-0329 Approval Expires 02/28/2013 • BJA-2011-3031 0 CONTENTS Overview 4 Deadlines: Registration and Application 4 Eligibility 4 JAG Program —Specific Information 4 Performance Measures 10 Notice of New Post -Award Reporting Requirements 11 How to Apply 11 What an Application Must Include: 13 Application for Federal Assistance (SF-424) (Required) Program Narrative (Required) Budget and Budget Narrative (Required) Review Narrative (Required) Abstract (Required) Tribal Authorizing Resolution (If Applicable) Additional Attachments (If Applicable) Other Standard Forms (Optional) Review Process 15 Additional Requirements 16 Application Checklist 17 0 BJA-2011-3031 OMB No. 1121-0329 3 Approval Expires 02/28/2013 Edward Byrne Memorial 0 Justice Assistance Grant (JAG) Program: Local Solicitation CFDA #16.738 Overview The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG -funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. Deadlines: Registration and Application Registration is required prior to submission. The deadline to register in GMS is 8:00 p.m. eastern time on July 21, 2011 and the deadline for applying for funding under this announcement is 8:00 p.m. eastern time on July 14, 2011. Please see the "How to Apply' section, page 6, for more details. Eligibility Please refer to the cover page of this solicitation for eligibility under this program. JAG Program —Specific Information Formula Once each fiscal year's overall JAG Program funding level is determined, BJA partners with the Bureau of Justice Statistics (BJS) to begin a four step grant award calculation process which consists of: 1. Computing an initial JAG allocation for each state and territory, based on their share of violent crime and population (weighted equally). 2. Reviewing the initial JAG allocation amount to determine if the state or territory allocation is less than the minimum ("de minimus") award amount defined in the JAG legislation (0.25 percent of the total). If this is the case, the state or territory is funded at the minimum level, and the funds required for this are deducted from the overall pool of JAG funds. Each of the remaining states receives the minimum award plus an additional amount based on their share of violent crime and population. 3. Dividing each state's final award amount (except for the territories and District of Columbia) between state and local governments at a rate of 60 and 40 percent, respectively. 4. Determining local unit of government award allocations, which are based on their proportion of the state's three-year violent crime average. If a local eligible award amount is less than $10,000, the funds are returned to the state to be awarded to these BJA-2011-3031 OMB No. 1121-0329 4 Approval Expires 02/28/2013 local units of government through the state agency. If the eligible award amount is $10,000 or more, then the local government is eligible to apply for a JAG award directly from BJA. Award Amount Eligible award amounts under JAG are posted annually to BJA's JAG web page: www,oip.usdow.gov/BJA/grant/lag.html. All awards are subject to the availability of appropriated funds and any modifications or additional requirements that may be imposed by law. Purpose Areas JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and criminal justice information systems for criminal justice that will improve or enhance such areas as: • Law enforcement programs. • Prosecution and court programs. • Prevention and education programs. • Corrections and community corrections programs. • Drug treatment and enforcement programs. • Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation). Note: The authorizing statute for the JAG Program provides that funds are to be used for the purposes above and notes that these purposes include all of the purposes previously authorized under the Edward Byrne Memorial State and Local Assistance Program (Byrne Formula) and the Local Law Enforcement Block Grant Program (LLEBG). This provision may be useful to applicants in understanding all of the allowable uses under the above purpose areas. For example, relying on this provision, it can be understood that the JAG Purpose Area "Prosecution and court programs" listed above, provides the states and local units of government with the authority to fund defender, judicial, pretrial, and court administration efforts as well as prosecution programs. For a listing of prior Byrne Formula and LLEBG purpose areas, see www.ojp.usdoi.gov/BJA/grant/byrnepurpose.html. Although these two programs have been eliminated, their prior purpose areas may be useful in appreciating the scope of the JAG purpose areas. JAG funds may also be used to address key statutory requirements that may not be otherwise funded, including requirements from the state and federal level, such as addressing limited English proficiency requirements and other similar mandates. Priorities BJA recognizes that the downturn in the economy has resulted in significant pressures on state and local criminal justice systems. In these challenging times, shared priorities and leveraged resources can make a significant impact. In light of this, it is important to make SAAs and local JAG recipients aware of several areas of priority that may be of help in maximizing the effectiveness of the Byrne JAG funding at the state and local level. BJA-2011-3031 OMB No. 1121-0329 5 Approval Expires 02/28/2013 As an overall framework for success, we encourage both state and local comprehensive justice planning, bringing all of the system stakeholders together, including law enforcement, courts, prosecutors, defenders, corrections officials, and other stakeholders to create a comprehensive and strategic justice plan to ensure coordination and a more effective justice system. As a part of this strategic planning process, we strongly encourage state and local planners to consider programs that are evidence -based and have been proven effective; in a difficult budgetary climate, it is critical that dollars are spent on programs whose effectiveness is proven. However, we recognize that state and local programs can also be excellent laboratories for innovative programs that can be models for other states and localities addressing difficult problems. BJA has made resources available to SAAs and others to provide training and technical assistance in identifying and using evidence -based practices as the outcome of a comprehensive and strategic justice plan in the state or local community. We also strongly encourage SAAs and local recipients to use JAG funding to support, replicate and expand strategic efforts to assess system cost drivers and to make appropriate policy changes that can reduce system costs while not jeopardizing public safety. These efforts include justice reinvestment and court reengineering as well as others. In addition to these overarching considerations and in addition to our longstanding and unwavering commitment to keeping violent crime at its lowest level in decades, the following priorities represent key areas where we will be focusing nationally and invite each state to join us in addressing these challenges as a part of our JAG partnership. Counterterrorism and Information Sharing/Fusion Centers A key priority for DOJ and, indeed, the entire Administration, is effective counterterrorism and terrorism prevention programs. We recognize that state and local law enforcement are critical partners in detecting, identifying, preventing, and disrupting acts of violence against the United States by both domestic and international extremist organizations. Preventing terrorism remains the first goal of DOJ's strategic plan and remains a priority for BJA. A key priority of the National Strategy on Information Sharing for preventing terrorism includes support for State and Major Urban Area fusion centers (fusion centers) to address gaps in achieving full implementation of Global's Baseline Capabilities for fusion centers. Through the partnership of the U.S. Department of Homeland Security and DOJ the support for these fusion centers also enhances a state's response to "all crimes" by improving information sharing and coordination with local law enforcement agencies. Evidence -Based Programs or Practices OJP considers programs and practices to be evidence -based when their effectiveness has been demonstrated by causal evidence (generally obtained through one or more outcome evaluations). Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence -based. BJA-2011-3031 0 OMB No. 1121-0329 Approval Expires 02/28/2013 ! Economic Crime As our economy shows signs of recovery, it is essential that we not allow this progress to be thwarted by economic crime, including mortgage fraud, financial crimes, fraud, and intellectual property crimes that threaten our economic growth and stability. Reentry and Smart Probation In order to lessen the burden on what has been described as an overreliance on incarceration, it is essential that those who have served time can transition back into the community and into crime -free pro -social lives. To do this, we will emphasize smart and effective approaches to offender reentry and will support statewide and local efforts in justice reinvestment, which reduces costly spending on incarceration and reinvests a portion of the savings into other areas of the justice system without sacrificing accountability. Indigent Defense Another key priority area is ensuring that justice is truly done in the criminal justice system —the Attorney General has consistently stressed that the crisis in indigent defense reform is a serious concern of his, a concern which is shared by OJP and BJA. As a former prosecutor and judge, however, the Attorney General is also acutely aware that without adequate funding for the courts, prosecution, problem -solving courts, and other innovative, cost -saving alternatives to incarceration, true justice cannot be achieved. Children Exposed To Violence Last, but certainly not least, we must ensure that, in the context of our continued focus on addressing violent crime, children who are exposed to violence are responded to effectively so • that these experiences do not risk the futures of these children and do not fuel the cycle of violence. These priorities and others will be the focus of our efforts during FY 2011, and we invite you as a partner and grantee to join us in our efforts to address these critical issues. Interoperable Communications Grantees (including sub -grantees) that are using FY 2011 JAG Program funds to support emergency communications activities should comply with the FY 2011 SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over- internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance can be found at www.safecomprogram.gov. Grantees interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band. The recipient shall also ensure projects support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with the full-time Statewide Interoperability Coordinator (SWIC) in the state of the project. As the central coordination point for their state's interoperability effort, the SWIC plays a critical role, and can serve as a valuable resource. SWICs are responsible for the implementation of the SCIP through coordination and collaboration with the emergency response community. The U.S. Department of Homeland Security Office of Emergency Communications maintains a list of BJA-2011-3031 OMB No. 1121-0329 7 Approval Expires 02/28/2013 SWICs for each of the 56 states and territories. Please contact OEC(cDhg.dhs.gov if you are not familiar with your state or territory's SWIC. If any future regulatory requirement (from the FCC or other governmental entity) results in a material technical or financial change in the project, the recipient should submit associated documentation, and other material, as applicable, for review by the SWIC to ensure coordination. Please note that for future year solicitations (FY 2012), BJA will require that the SWIC provide approval for changes in interoperable communication projects. Grantees should establish communications with the SWIC in their state or territory in the near future in order to ensure seamless coordination on all projects going forward. Grantees (and sub -grantees) should provide a listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to their assigned BJA State Policy Advisor once items are procured during any periodic programmatic progress reports. Responsibilities The Chief Executive Officer (CEO) of an eligible unit of local government or other officer designated by the CEO must submit the application for JAG funds. A unit of local government receiving a JAG award will be responsible for the administration of the funds including: distributing the funds; monitoring the award; submitting quarterly financial status (SF-425) and performance metrics reports and annual programmatic reports; and providing ongoing oversight and assistance to any subrecipients of the funds. Length of Awards Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total grant period of 4 years. Extensions beyond this period may be made on a case -by -case basis at the discretion of the Director of BJA and must be requested via the Grants Management System (GMS) no less than 30 days prior to the grant end date. Administrative Funds A unit of local government may use up to 10 percent of the award, plus any interest accrued, for costs associated with administering JAG funds. Disparate Certification A disparate allocation occurs when a city or municipality is allocated one -and -one-half times (150 percent) more than the county, while the county bears more than 50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1 violent crimes. A disparate allocation also occurs when multiple cities or municipalities are collectively allocated four times (400 percent) more than the county, and the county bears more than 50 percent of the collective costs associated with prosecution or incarceration of each municipality's Part 1 violent crimes. * Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (MOU) that identifies which BJA-2011-3031 OMB No. 1121-0329 8 Approval Expires 02/28/2013 • jurisdiction will serve as the applicant/fiscal agent for joint funds, must be completed, and signed by the Authorized Representative for each participating jurisdiction. The signed MOU should be attached to the application. For a sample MOU, go to www.ojp.usdoi.gov/BJA/grant/iag11/11 JAGMOU.pdf. • Governing Body Review The applicant agency (fiscal agent in disparate situations) must make the grant application available for review by the governing body (or to the organization designated by the governing body) not fewer than 30 days before the application is submitted to BJA. Public Comment The applicant agency (the fiscal agent in disparate situations) must include a statement that the application was made public and that, to the extent of applicable law or established procedure, an opportunity to comment was provided to citizens and to neighborhood or community -based organizations. Budget Information Match Requirement While match is not required with the JAG Program, match can be used as an effective strategy for states and units of local government to expand justice funds and build buy -in for local criminal justice initiatives. Supplanting Federal funds must be used to supplement existing funds for program activities and cannot replace or supplant nonfederal funds that have been appropriated for the same purpose. Supplanting is prohibited under JAG. Please see BJA's JAG web page and the updated JAG FAQs for examples of supplanting. Trust Fund Award recipients may drawdown JAG funds in advance. To do so, a trust fund must be established in which to deposit the funds. The trust fund may or may not be an interest -bearing account. If subrecipients draw down JAG funds in advance, they also must establish a trust fund in which to deposit funds. This trust fund requirement only applies to direct JAG award recipients as well as subrecipients that are not on a reimbursement basis. Prohibited Uses No JAG funds may be expended outside of JAG purpose areas. Even within these purpose areas, however, JAG funds cannot be used directly or indirectly for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or public safety. Nor may JAG funds be used directly or indirectly to provide for any of the following matters unless BJA certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order: OMB No. 1121-0329 Approval Expires 02/28/2013 BJA-2011-3031 • Vehicles (excluding police cruisers), vessels (excluding police boats), or aircraft (excluding police helicopters). • Luxury items. • Real estate. • Construction projects (other than penal or correctional institutions). • Any similar matters. *For information related to requesting a waiver to use funds for any prohibited item, please refer to the updated JAG FAQs on BJA's JAG web page. Reporting Requirements Once an award is accepted, award recipients must submit quarterly financial status (SF-425) and annual performance reports through GMS. In addition, applicants who receive funding under this solicitation must provide data that measures the results of their work. Please refer to "Performance Measures" below for further information. Performance Measures To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act of 1993 (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measures the results of their work. Quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) web site: www.bdaperformancetools.org. The performance measure can be found at: www.bia erformancetools.or /hel/ARRAJAGandJAGCombinedIndicatorGrid. df. All JAG recipients should be aware that BJA is currently considering changes to the JAG performance reporting processes, including measures. While state administering agencies will play a role in the process, recipients are advised that the reporting requirements noted above may be subject to modification through this process. Submission of performance measures data is not required for the application. Instead, applicants should discuss in their application their proposed methods for collecting data for performance measures. Please refer to the section "What an Application Must Include" (below) for additional information. Note on project evaluations: Applicants that propose to use funds awarded through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute "research" for purposes of applicable DOJ human subjects protections. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP's performance measure data reporting requirements likely do not constitute "research." Applicants should provide sufficient information for OJP to determine whether the particular project they propose would either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ regulatory definition of research. BJA-2011-3031 0 OMB No. 1121-0329 10 Approval Expires 02/28/2013 Research, for the purposes of human subjects protections for OJP-funded programs, is defined as, "a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge" (28 C.F.R. § 46.102(d)). For additional information on determining whether a proposed activity would constitute research, see the decision tree to assist applicants on the "Research and the Protection of Human Subjects" section of the OJP Other Requirements for OJP Applications" web page (www.o'p.usdo'.gov/funding/other reguirements.htm). Applicants whose proposals may involve a research or statistical component also should review the "Confidentiality" section on that web page. Notice of New Post -Award Reporting Requirements Applicants should anticipate that all recipients (other than individuals) of awards of $25,000 or more under this solicitation, consistent with the Federal Funding Accountability and Transparency Act of 2006 (FFATA), will be required to report award information on any first -tier subawards totaling $25,000 or more, and, in certain cases, to report information on the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients. Each applicant entity must ensure that it has the necessary processes and systems in place to comply with the reporting requirements should it receive funding. Reports regarding subawards will be made through the FFATA Subaward Reporting System (FSRS), found at www.fsrs.gov/. Please note also that applicants should anticipate that no subaward of an award made under this solicitation may be made to a subrecipient (other than an individual) unless the potential subrecipient acquires and provides a Data Universal Numbering System (DUNS) number. How to Apply Applications are submitted through OJP's Grants Management System (GMS). GMS is a web - based, data -driven computer application that provides cradle to grave support for the application, award, and management of awards at OJP. Applicants must register in GMS for each specific funding opportunity and should begin the process immediately to meet the GMS registration deadline, especially if this is the first time using the system. Complete instructions on how to register and submit an application in GMS can be found at www.o'p.usdoi.gov/gmscbt/. If the applicant experiences technical difficulties at any point during this process, please e-mail GMS. Help Desk&usdoi.gov or call 888-549-9901 (option 3), Monday —Friday from 6:00 a.m. to midnight eastern time, except federal holidays. OJP highly recommends that applicants start the registration process as early as possible to prevent delays in submitting an application package by the specified application deadline. All applicants should complete the following steps: 1. Acquire a DUNS number. A DUNS number is required to submit an application in GMS. In general, the Office of Management and Budget requires that all applicants (other than individuals) for federal funds include a DUNS (Data Universal Numbering System) number in their application for a new award or renewal of an existing award. A DUNS number is a unique nine -digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. The identifier is used for tracking purposes and to validate address and point of contact information for federal assistance applicants, recipients, and subrecipients. The DUNS number will be used throughout the grant life 0 BJA-2011-3031 OMB No. 1121-0329 11 Approval Expires 02/28/2013 cycle. Obtaining a DUNS number is a free, one-time activity. Obtain a DUNS number by calling Dun and Bradstreet at 866-705-5711 or by applying online at www.dnb.com. A DUNS number is usually received within 1-2 business days. 2. Acquire or renew registration with the Central Contractor Registration (CCR) database. OJP requires that all applicants (other than individuals) for federal financial assistance maintain current registrations in the Central Contractor Registration (CCR) database. The CCR database is the repository for standard information about federal financial assistance applicants, recipients, and subrecipients. Organizations that have previously submitted applications via Grants.gov are already registered with CCR, as it is a requirement for Grants.gov registration. Please note, however, that applicants must update or renew their CCR registration annually to maintain an active status. Information about CCR registration procedures can be accessed at www.ccr.gov. 3. Acquire a GMS username and password. A new user must create a GMS profile by selecting the "First Time User" link under the sign -in box of the GMS home page. For more information on how to register in GMS, go to www.onp.usdon.gov/gmscbt/. 4. Verify the CCR registration in GMS. OJP requests that all applicants verify their CCR registration in GMS. Once logged into GMS, please click the "CCR Claim" link on the left side of the default screen. Click the submit button to verify the CCR registration. 5. Search for the funding opportunity on GMS. After logging into GMS or completing the GMS profile for username and password, go to the "Funding Opportunities" link on the left side of the page. Please select the Bureau of Justice Assistance and the Edward Byrne Memorial Justice Assistance Grant (JAG) Program —Local Solicitation. 6. Register by selecting the "Apply Online" button associated with the solicitation title. The search results from step 5 will display the solicitation title along with the registration and application deadlines for this funding opportunity. Please select the "Apply Online" button in the "Action" column to register for this solicitation and create an application in the system. 7. Submit an application consistent with this solicitation by following the directions in GMS. Once submitted, GMS will display a confirmation screen stating the submission was successful. Important: In some instances, an applicant must wait for GMS approval before submitting an application. Applicants are urged to submit the application at least 72 hours prior to the due date of the application. Note: OJP's Grants Management Svstem (GMS) does not accent executable file tvpes as application attachments. The disallowed file types include, but are not limited to, the following extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," "Ab," ".dbf," "All," ".ini," ".log," ".ora," ".sys," and ".zip." Experiencing Unforeseen GMS Technical Issues If an applicant experiences unforeseen GMS technical issues beyond the applicant's control that prevent submission of its application by the deadline, the applicant must contact the Bureau of Justice Assistance Programs Office staff within 24 hours after the deadline and request approval to submit the application. At that time, BJA Programs Office staff will instruct the applicant to submit specific information detailing the technical difficulties. The applicant must e- BJA-2011-3031 OMB No. 1121-0329 12 Approval Expires 02/28/2013 mail: a description of the technical difficulties, a timeline of submission efforts, the complete grant application, the applicant DUNS number, and GMS Help Desk tracking number(s) received. After the program office reviews all of the information submitted, and contacts the GMS Help Desk to validate the technical issues reported, OJP will contact the applicant to either approve or deny the request to submit a late application. If the technical issues reported cannot be validated, the application will be rejected as untimely. The following conditions are not valid reasons to permit late submissions: (1) failure to begin the registration process in sufficient time, (2) failure to follow GMS instructions on how to register and apply as posted on its Web site, (3) failure to follow all of the instructions in the OJP solicitation, and (4) technical issues experienced with the applicant's computer or information technology (IT) environment. Notifications regarding known technical problems with GMS, if any, are posted at the top of the OJP funding web page, www,ojp.usdogov/funding/solicitations.htm. What an Application Must Include This section describes what an application is expected to include and sets out a number of elements. Applicants should anticipate that failure to submit an application that contains all of the specified elements may negatively affect the review of the application and, should a decision nevertheless be made to make an award, will result in the inclusion of special conditions that preclude access to or use of award funds pending satisfaction of the conditions. • OJP strongly recommends use of appropriately descriptive file names (e.g., "Program Narrative," "Budget and Budget Narrative," "Memoranda of Understanding," etc.) for all required attachments. 1. Application for Federal Assistance (SF-424) The SF-424 is a standard form required for use as a cover sheet for submission of pre - applications, applications, and related information. Grants.gov and GMS take information from the applicant's profile to populate the fields on this form. 2. Program Narrative Applicants must submit a program narrative that generally describes the proposed program activities for the four year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Certified disparate jurisdictions submitting a joint application must specify the funding distribution to each disparate unit of local government and the purposes for which the funds will be used. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 3. Budget and Budget Narrative Applicants must submit a budget and budget narrative outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. This narrative should include a full breakdown of administrative costs, as well as an overview of BJA-2011-3031 OMB No. 1121-0329 13 Approval Expires 02/28/2013 how funds will be allocated across approved JAG purpose areas. Applicants should utilize the following approved budget categories to label the requested expenditures: Personnel, Fringe Benefits, Travel, Equipment, Supplies, Consultants/Contracts, and an Other category. For informational purposes only, a sample budget form may be found at www.oar).usdoo.gov/funding/forms/bud-get detail.pdf. Failure to submit this required information will result in an application being change requested in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding special condition at the time of award if time does not permit for a change request process. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 4. Review Narrative Applicants must submit information documenting that the date the JAG application was made available for review to the governing body, or to an organization designated by that governing body, on a date not less than 30 days before the application was submitted to BJA. The attachment must also specify that an opportunity to comment was provided to citizens to the extent applicable law or established procedures make such opportunity available. Failure to submit this required information will result in an application being change requested in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding special condition at the time of award if time does not permit for a change request process. Failure to submit this required information will result in an application being returned 401 in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 5. Abstract Applicants must provide an abstract that includes the applicant's name, title of the project, goals of the project, and a description of the strategies to be used. In addition, above or below the abstract narrative, applicants must identify up to five project identifiers that would be associated with proposed project activities. The list of all identifiers can be found at www.o'p.usdoo.gov/BJA/grant/iaql 1 /JAG Identifiers. pdf. The abstract must not exceed a half -page, or 400-500 words. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 6. Tribal Authorizing Resolution (if applicable) If an application is being submitted by either (1) a tribe or tribal organization or (2) a third party proposing to provide direct services or assistance to residents on tribal lands, then a current authorizing resolution of the governing body of the tribal entity or other enactment of the tribal council or comparable governing body authorizing the inclusion of the tribe or tribal organization and its membership should be included with the application. In those instances when an organization or consortium of tribes proposes to apply for a grant on behalf of a tribe or multiple specific tribes, then the application should include a resolution from all tribes that will be included as a part of the services/assistance provided under the grant. A consortium of tribes for which existing consortium bylaws allow action without support from BJA-2011-3031 OMB No. 1121-0329 14 Approval Expires 02/28/2013 all tribes in the consortium (i.e., without authorizing resolution or other enactment of each tribal governing body) may submit a copy of its consortium bylaws with the application in lieu of tribal resolutions. 7. Additional Attachments (if applicable) Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (MOU) that identifies which jurisdiction will serve as the applicant/fiscal agent for joint funds, must be completed, and signed by the Authorized Representative for each participating jurisdiction. The signed MOU must be attached to the application. For a sample MOU, go to www.oip.usdoi.gov/BJA/grant/iaq 11 /11 JAG MOU. pdf. Failure to submit this required information will result in an application being change requested in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding special condition at the time of award if time does not permit for a change request process. 8. Other Standard Forms Additional forms that may be required in connection with an award are available on OJP's funding page at www.oip,usdo'.gov/funding/forms.htm. For successful applicants, receipt of funds may be contingent upon submission of all necessary forms. Please note in particular the following forms. a. Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters and Dru -Free Workplace Requirements (required to be submitted in GMS prior to the receipt of any award funds). b. Disclosure of Lobbying Activities (required for any applicant that expends any funds for lobbying activities; this form must be downloaded, completed, and then uploaded). c. Accounting System and Financial Capability Questionnaire (required for any applicant other than an individual that is a non -governmental entity and that has not received any award from OJP within the past 3 years; this form must be downloaded, completed, and then uploaded). d. Standard Assurances (required to be submitted in GMS prior to the receipt of any award funds). Review Process OJP is committed to ensuring a fair and open process for awarding grants. The Bureau of Justice Assistance reviews the application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. Absent explicit statutory authorization or written delegation of authority to the contrary, all final grant award decisions will be made by the Assistant Attorney General (AAG). BJA-2011-3031 OMB No. 1121-0329 15 Approval Expires 02/28/2013 Additional Requirements 0 Applicants selected for awards must agree to comply with additional legal requirements upon acceptance of an award. We strongly encourage you to review the information pertaining to these additional requirements prior to submitting your application. Additional information for each can be found at www.omp.usdoa.gov/funding/other reguirements.htm. • Civil Rights Compliance Faith -Based and Other Community Organizations Confidentiality • Research and the Protection of Human Subjects • Anti -Lobbying Act Financial and Government Audit Requirements National Environmental Policy Act (NEPA) DOJ Information Technology Standards (if applicable) • Single Point of Contact Review . • Nonsupplanting of State or Local Funds • Criminal Penalty for False Statements • Compliance with Office of Justice Programs Financial Guide • Suspension or Termination of Funding • Nonprofit Organizations • For -Profit Organizations • Government Performance and Results Act (GPRA) • Rights in Intellectual Property • Federal Funding Accountability and Transparency Act (FFATA) of 2006 • Awards in excess of $5,000,000 — federal taxes certification requirement • Active CCR Registration BJA-2011-3031 OMB No. 1121-0329 B Approval Expires 02/28/2013 0 Application Checklist FY 2011 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Solicitation The application checklist has been created to aid assist in developing an application. Eligibility Requirement: The jurisdiction listed as the legal name on the application corresponds with the eligible jurisdiction listed on BJA's JAG web page The federal amount requested is within the allowable limit of the FY 2011 JAG Allocations List as listed on BJA's JAG web page The Application Contains: Standard 424 Form (see page 13) Program Narrative (see page 13) Budget and Budget Narrative (see page 13) Review Narrative (the date the JAG application was made available to the governing body for review and that it was provided to the public for comment) (see page 14) Abstract (see page 14) Additional Attachment: Memorandum of Understanding (MOU), if in a funding disparity (see page 15) Tribal Authorizing Resolution (if applicable) (see page 14) Other Standard Forms as applicable (see page 15), including: Disclosure of Lobbying Activities (if applicable) Accounting System and Financial Capability Questionnaire (if applicable) DUNS Number (see page 11) CCR Registration (see page 12) BJA-2011-3031 OMB No. 1121-0329 17 Approval Expires 02/28/2013 Z� X Fiscal You (FY) 2011 Local JAG Florit3s Allocatlons Vales) below are at jurisdictions in the state that are eligible for FY 2011 JAG funding, in determined by the JAG formula. If your jurisdiction is listed with another city or county government in a shaded area, you are in a funding disparity. In this case, the units of local government most develop a Memorandum of Understanding (MOU) and apply for an award with a single, joint application. Finding your jurisdiction: (1) Disparate jurisdictions are listed in shaded groups below, in alphabetic order by county, (2) Eligible individual allocations are listed alphabetically below the shaded, disparate groupings. Counties that have an asterisk (*) under the "Eligible Individual Allocation" column did not submit the level of violent crime data to quality for a direct award from 8JA, but are in the disparate grouping indicated by the shaded area. The JAG legislation requires these counties to remain a partner with the local jurisdictions receiving funds and must be a signatory on the required Memorandum of Understanding (MOUp A sample MOU is provided online at-. www.oin.usdoi.eov/BJAlerant/ia¢) III IJAGMOU.ttdf. Disparate jurisdictions do not need to abide by the listed individual allocations, which are provided for Information only. Jurisdictions in a funding disparity are responsible for determining individual amounts within the Eligible Joint Allocation and for documenting individual allocation in the MOU. For additional details regarding the JAG formula and award calculation process, with examples, please refer to the updated JAG Technical reporn help://his g2v/cont4 noVpyb/adUiaeolO.pdF. For JAG Frequently Asked Qtmatlons, please refer to BJA's JAG webpage: hrttr./hvww.pip usdoi.4oy/If lA!¢rantlia: hhnl, State Jurisdiction Name Government Type Eligible Individual Allocation Eligible Joint Allocation FL BROWARD COUNTY $30 294 FL CORAL SPRINGS CITY Munlde2l M.428 FL DANIA BEACH CITY M2aO- I $23 904 FL DAVIE TOVNV Municipal $31 203 FL IDEERFIELD BEACH CITY Municipal $39 893 FL FORT LAUDERDALE CITY Mun $123,861 FL HALLANDALE BEACH CITY Munid $3 594 FL L17w5w CITY Mintip $62113 FL LAUDERDALE LAKES CITY Municipal $33 389 FL LAUDERHIL CITY Municigal $49 038 FL MARNTE CITY Mlir4dpal $16 845 FL MIRAMAR CITY Mur11d 626 FL NORTH LAUDERDALE CITY Muniai W 781 FL IOAKLAND PARK CITY Municipal 334 893 FL PEMBROKE PINES CITY Municipal S29145 FL PLANTATION CITY Munitti S27 674 FL POMPANO BEACH CITY Munid S94 840 FL SUNRISE CITY Municipal $30 375 FL TAMARAC CITY S19 439 177Z 305 FL ILEON COUNTY Coca $28 396 FL ITALLAHASSEE CITY Municipal $143 5W $171 926 FL PINELLAS COUNTY 2am S99 600 FL ST PETERSBURG CITY Muniopw $281606 s381 206 FL ST LUCIE COUNTY Cau $25161 FL FORT PIERCE CITY Muntapm. $57 594 S82 755 FL ITAYLOR COUNTY CMAt FL PERRY CITY Mundd $14.118 $14 118 FL ALACHUA COUNTY Coup $71 952 FL ALTAMONTE SPRINGS CITY Munid al $15,776 FL APOPKA CITY Municipal $26,016 FL BARTOW CITY Munici al $12 300 FL IBAY COUNTY Coca $32 139 FL IBELLE GLADE CITY Municipal $34 786 FL JBOCA RATON CITY Municipal $17,727 FL 1130YNTON BEACH CITY Municipal $55 803 FL 113RADENTON CITY Munid I $38 369 FL IBREVARD COUNTY County $89,359 FL ICAPE CORAL CITY Municipal $29 332 FL CASSELBERRY CITY Municipal $12 808 FL CHARLOTTE COUNTY County $40,749 FL CITRUS COUNTY County $35,294 FL CLAY COUNTY County $65 161 FL CLEARWATER CITY Munid al $74 412 FL COCOA CITY MuniG al $42,327 FL ICOLLIER COUNTY County $91,097 Broward Sheriff's Office 2601 West Broward Boulevard Fort Lauderdale, Florida 33312 954.831.8900 • www.sheriff.org September 6, 2011 t rule ih Ser�iee eait�t �12�YIG/ District Chief Duguay District 7 Tamarac, FL Dear Chief Duguay: The enclosed Memorandum of Understanding (MOU) for the 2011 Byrne Justice Assistance Local Solicitation Grant. (JAG) must be signed by the Mayor or Chair of your city commission. Please have your Mayor or Commission Chair sign the enclosed agreements and return two signed originals to: Ofl ce ofGeneml Counsel ATTN Donald Gehn' L'sq. Broward Slrerr'ff'.s Office 2601 W. Browarrl Boulevatrl Fort Lauderdale, FL 33312 An original, executed MOU by the Sheriff will be returned to your Mayor or Commission Chair with a copy to you for your files. PLEASE DO NOT OBLIGATE OR EXPEND ANY OF THE GRANT FUNDS FROM THE 2011 JAG AWARD UNTIL YOU ARE NOTIFIED. 1 have also enclosed a copy of the grant's Special Conditions. Your city as well as BSO is bound by these conditions. Should you have any questions please don't hesitate to contact Wayne. Alexander at (954) 321- 431,5. Thank you for you attention to this matter. Sincerely Mic ..1 omber Director, Grants Management cc: Donald Gelin, Office of General. Counsel ih Berm"? ,Wld 711,fec�ri�� INTERNAL MEMO Date: June 9, 2011 To: Wayne Alexander Grants Coordinator From: Lt. Fred Wood, Executive Officer Tamarac District Subj: FY 2011 Local Solicitation Justice Assistance Grant— City of Tamarac (Amount Awarded $19,439.00) This memorandum is in reference to the Edward Byrne Memorial Justice Assistance Grant Program FY 2011 Local Solicitation. The award for the aforementioned program is based on population and Part 1 violent crime statistics. The total amount awarded the City of Tamarac for this grant is $19,439.00. As the Chief of BSO-Tamarac, I am recommending the following projects to be funded through this grant: Administrative Fees: $1,405.00 The lead agency administering a grant is entitled to use up to twenty percent of the award to administer the grant. Historically, BSO never chose to use any of the awards for the administration of these similar grant programs. Due to budgetary cutbacks and a sizeable increase in the number of grants they now administer, the BSO Office of Grants Management now asks for 7.23% percent of the 2011 award to administer this program. City of Tamarac Business/Commercial Detail: $18,034.00 In current economic times maintaining a strong business base within the City of Tamarac is essential. As part of the City's on -going strategic planning process, designed to determine how well the City is meeting the needs of businesses in Tamarac, the City recently commissioned the ETC Institute to conduct a Business Survey. While the results of the current survey are pending, in the most recent survey, those businesses surveyed gave the following responses to the respective questions: • When asked to indicate which issues they felt were most important in their decision to locate their business in Tamarac, the item that business owners identified as most important was, low crime rate (87%) • When asked for the top three reasons businesses would stay in Tamarac for the next 10 years, the number one reply was, low crime rate (43%) Deputies on special detail will be used to provide added visibility and security to businesses and business locations throughout the 12 plus square miles of Tamarac. Special Detail Deputies would conduct un-budgeted high -visibility patrols of commercial plazas, strip plazas, banks, gas stations, grocery and department stores. Special Detail Deputies would also be responsible for crime prevention educational activities, to include but not limited to; making frequent contacts with business owners and employees, passing out crime prevention material as approved and provided by the Chief of BSO-Tamarac. This program was initiated on June 6, 2011 utilizing the 2010 JAG Local Solicitation award. The current program allows for the Special Detail Deputy patrolling three nights each week through the end of 2011 for a total of 536 hours. Initial feedback from businesses, patrons and Tamarac city officials has been positive to this point. This additional funding would allow the program to be expanded to add other nights each week and extend the program into 2012. As in the previous grant, the funding will be for Special Detail Deputies, at the current BSO Detail Office price of $37.00 per hours, for a total of an additional 487 hours. Days and times of work for the Special Detail Deputies would be determined by the Chief of BSO-Tamarac and the Tamarac City Manager's Office. Should you have any questions in reference to the above mentioned matter, please do not hesitate to contact me. cc: Diane Philips, Assistant City Manager Chief J.M. Duguay ZYBUR EDWARD BYRNE JUSTICE ASSISTANCE GRANT FY 2011 LOCAL SOLICITATION GRANT PROGRAM MEMORANDUM OF UNDERSTANDING (MOU) This Memorandum of Understanding (MOU) is being executed by the below listed parties: BROWARD COUNTY SHERIFF'S OFFICE CITY OF CORAL SPRINGS CITY OF DANIA BEACH TOWN OF DAVIE CITY OF DEERFIELD BEACH CITY OF FORT LAUDERDALE CITY OF HALLANDALE BEACH CITY HOLLYWOOD CITY OF LAUDERDALE LAKES CITY OF LAUDERHILL CITY OF MARGATE CITY OF MIRAMAR CITY OF NORTH LAUDERDALE CITY OF OAKLAND PARK CITY OF PEMBROKE PINES CITY OF PLANTATION CITY OF POMPANO BEACH CITY OF SUNRISE CITY OF TAMARAC Nothing in this MOU should be construed as limiting or impeding the basic spirit of cooperation, which exists between the participating agencies, listed above. I. PURPOSE This MOU establishes the relationship between the parties for participation in the 2011 Byrne Justice Assistance Local Solicitation Grant Program (JALSG #2011- DJ-BX-2512). II. PROCEDURES A) The Broward Sheriffs Office (BSO) will be the lead agency and Grant Administrator for the agencies in Broward County, Florida, participating in the JALSG Program. Pursuant to the JALSG Program guidelines, funding from the JALSG Program will be provided to the Broward Sheriffs Office, The Broward Sheriffs Office shall then disperse the funds to the parties in amounts determined by the JALSG Program. For Cities that currently contract with the Broward Sheriffs Office for police services, BSO shall retain the funds for use in the appropriate BSO districts pursuant to the contracts for police services. B) The JALSG allows for the lead agency to take up to 10% of the total award amount ($772,305.00) to defray the administrative costs of administering the award. For this grant program, BSO has elected to take 7.23% of the award amount for each grantee listed herein, for the costs incurred by BSO to administer the grant. C) The grant award to each party is as follows: LIST OF CITIES AWARD AMOUNT LESS 7.23% ADM Broward Sheriff/BSO $ 30,294.00 $ 28,104.00 Coral Springs $ 23,904.00 $ 23,588.00 Dania Beach $ 23,904.00 $ 22,176.00 Davie $ 31,203.00 $ 28,947.00 Deerfield Beach $ 39,893.00 $ 37,009.00 Fort Lauderdale $123,851.00 $114,897.00 Hallandale Beach $ 32,594.00 $ 30,238.00 Hollywood $ 62,113.00 $ 57,622.00 Lauderdale Lakes $ 33,369.00 $ 30,957.00 Lauderhill $ 49,038.00 $ 45,493.00 Margate $ 16,845,00 $ 15,627.00 Miramar $ 44,626.00 $ 41,400.00 North Lauderdale $ 22,781.00 $ 21,133.00 Oakland Park $ 34,893.00 $ 32,370.00 Pembroke Pines $ 29,145.00 $ 27,038.00 Plantation $ 27,974.00 $ 25,673.00 Pompano Beach $ 94,840.00 $ 87,983.00 Sunrise $ 30,375.00 $ 28,179.00 Tamarac $ 19,439.00 $ 18,034.00 TOTAL GRANT AMOUNT: $772,306.00 III. ADMINISTRATIVE (A) Each party shall be responsible for submitting their own application for their individual JALSG Program to the Broward Sheriffs Office. The Broward Sheriffs Office, Grants Management Office, will prepare the single application to include Program Narrative and Budget Narrative, and shall submit the application to the Office of Justice Programs, Bureau of Justice Assistance. (B) Participating agencies are further obligated to abide by all special conditions for the grant, set forth by the funding agency, U.S. Department of Justice, and for quartertly reporting of grant funding activities and expenditures, to the lead agency. IV. DURATION This MOU shalt remain in effect upon execution and shall through September 30, 2014 and its continuation shall be subject to the availability of necessary funding from the JALSG Program. This MOU may be modified at any time upon written agreement of all involved agencies. The participating agencies may withdraw from this agreement at any time by providing a 30 day written notice of its intent to withdraw to all other participating agencies. V. LIABILTY Each party is entitled to the privileges and protections of sovereign immunity pursuant to Ch. 768.28, Fla. Stat. Pursuant to that section, each party shall be responsible for the negligent acts of their respective employees. Nothing in this MOU shall be construed to create a third -party beneficiary or a waiver of sovereign immunity. VI. GUIDELINES Each party must adhere to requirement standards set forth in the Office of Justice Programs' Financial Guide, as amended and Federal OMB Circular A- 133, as applicable. Vlll. RECORDS (A) Each Party shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of five years from the date of execution of the MOU, and shall allow SHERIFF access to such records upon request. (B) Each Party, its employees or agents, shall allow access to its records concerning this MOU at reasonable times to SHERIFF, its employees, and agents. "Reasonable" shall be construed according to the circumstances but ordinarily shall mean during normal business hours of 8.00 a.m. to 5.00 p.m., local time, on Monday through Friday. "Agents" shall include, but not limited to, auditors retained by SHERIFF. (C) Upon reasonable notice, RECIPIENT shall provide such additional updates or information as may be required by SHERIFF. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] 2011 BYRNE JUSTICE ASSISTANCE LOCAL SOLICITATION GRANT PROGRAM MEMORANDUM OF UNDERSTANDING (MOU) SHERIFF OF BROWARD COUNTY Date: WILEY THOMPSON, III, Executive Administrator Department of Administration Approved as to form and legal sufficiency subject to execution by the parties: By Date: Judith W. Levine, General Counsel Office of the General Counsel 2011 BYRNE JUSTICE ASSISTANCE LOCAL SOLICITATION GRANT PROGRAM MEMORANDUM OF UNDERSTANDING (MOU) CITY OF TAMARAC �B - l --�-�.,-,-_ Date: a, Authorized Representative Approved as to form and legal sufficiency subject to execution by the parties: B WCONTRAC"R1Byrne\2011 JAG Solicitation Grant.doc Date: 1 U it i lr Department of Justice F Office of Justice Programs +, a Bureau of Justice Assistance I. RECIPIENT NAME AND ADDRESS (Including Zip Code) Broward County 115 S. Andrews Avenue Fort Lauderdale, FL 33301 IA. GRANTEE IRS/VENDOR NO, 596000531 3. PROJECT TITLE Broward County 2011 JAG Local Solicitation Program Grant 4. AWARD NUMBER: 2011-DJ-BX-2512 5. PROJECT PERIOD: FROM 10/01/2010 TO 09/30/2014 BUDGET PERIOD: FROM 10/01/2010 TO 09/30/2014 6. AWARD DATE 08/17/2011 7. ACTION 8. SUPPLEMENT NUMBER Initial 00 9. PREVIOUS AWARD AMOUNT 10. AMOUNT OF THIS AWARD 1 I- TOTAL AWARD 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FY I I (BJA - JAG) 42 USC 3750, et seq. 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL Denise O'Donnell Director GRANTEE ACCEPTANCE $0 $ 772,305 $ 772,305 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Michael Somberg Director Grants Management 17. SIGNATURE OF APPROVING OFFICIAL 7 19. SIGNATURE, AU" --OR ED RECIPIENT OFFICIAL 19A. DATE AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES 21. KDJUGT0570 FISCAL FUND BUD, DIV. YEAR CODE ACT. OFC. REG. SUB, POMS AMOUNT ! X B DJ 80 00 00 772305 OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. ,u O1P FORM 400012 (REV. 4-88) Department of Justice Office of Justice Programs ' Bureau of Justice Assistance PROJECTNUMBER 2011-DJ-BX-2512 AWARD CONTINUATION SHEET Grant AWARD DATE 08/17/2011 PAGE 2 OF 6 SPECIAL CONDITIONS I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-133 audits (and any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OJP Financial Guide, Chapter 19. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotline@usdoj.gov hotline: (contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. 6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high -risk grantee. CC 28 C.F.R. parts 66, 70. ,,,;,. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance j SHEET PAGE 3 OF 6 Grant PROJECT NUMBER 2011-DJ-B)C-2512 .------------------------..---- ------ ------ _.._. _.-_..... ._-..... ...--.------ AWARD DATE 08/17/2011 SPECIAL CONDITIONS $. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the Department encourages recipients and sub recipients to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 9. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration (CCR) and applicable restrictions on subawards to first -tier subrecipients that do not acquire and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on the Office of Justice Programs web site at http://www.ojp.gov/funding/ccr.htm (Award condition: Central Contractor Registration and Universal Identifier Requirements), and are incorporated by reference here. This special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 10. The recipient agrees to comply with applicable requirements to report first -tier subawards of $25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at http://www.ojp.gov/funding/ffata.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, and its reporting requirement does not apply to grant awards made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own operate in his or her name). 11. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest -bearing account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds (including any interest earned) not expended by the end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal Financial Report (SF-425). 12. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 13. To support public safety and justice information sharing, OJP requires the grantee to use the National Information Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make available without restriction all schemas generated as a result of this grant to the component registry as specified in the guidelines. For more information on compliance with this special condition, visit http://www.niem.gov/implementationguide.php. ;';' OJP FORM 4000/2 (REV. 4-88) LiA Fna. Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET PAGE 4 OF 6 Grant PROJECT NUMBER 2011-DJ-BX-2512 AWARD DATE SPECIAL CONDITIONS 09/17/2011 14. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA. The grantee understands that this special condition applies to its following new activities whether or not they are being specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special condition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at http://www.o.ip.usdoj.gov/BJA/resource/nepa.html, for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 15. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U-S.C. 3789g(c)-(d)- Recipient may not satisfy such a fine with federal funds. 16. The recipient agrees tc ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state govemmental entities regarding various information technology projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to http://www. i t-ojp.gov/default. aspx?area—policyAtidPracticc&page=1046. OJP FORM 4000/2 (REV. 4-88) i Department of Justice Office of Justice Programs Q 7 i � Bureau of Justice Assistance PROJECT NUMBER 2011-DJ-BX-2512 AWARD CONTINUATION SHEET Grant AWARD DATE 08/17/2011 PAGE 5 OF 6 SPECIAL CONDITIONS 17. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such activities by individuals receiving services from the grantee or a sub -grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith - based organizations may, in some circumstances, consider religion as a basis for employment. See http://www.ojp.gov/about/ocr/equal_fbo.htm. 18. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must conform to the grant program requirements as stated in BJA program guidance. 19. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 20. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, section 22.23. 21. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law enforcement activities. 22. Award recipients must submit quarterly a Federal Financial Report (SF-425) and annual performance reports through GMS (https:Hgrants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must provide data that measure the results of their work. Therefore, quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 23. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes, regulations, OMB circulars, and guidelines, including the OJP Financial Guide, and to include the applicable conditions of this award in any subaward. The recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award. 24. Award recipients must verify Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and e-mail address. If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. [� OJP FORM 4000/2 (REV. 4-88) rii Department of Justice Office of Justice Programs i Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 6 OF 6 PROJECT NUMBER 2011-DJ-BX-2512 AWARD DATE 08/17/2011 SPECIAL CONDITIONS 25. The grantee agrees that within 120 days of award acceptance, each member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online (intemet-based) task force training. The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (www.ctfli.org). All current and new task force members are required to complete this training once during the life of the award, or once every four years if multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org), 26. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has received documentation demonstrating that the state or local governing body review and/or community notification requirements have been met and has issued a Grant Adjustment Notice (GAN) releasing this special condition, 27. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice Programs has received and approved the signed Memorandum of Understanding (MOU) between the disparate jurisdictions and has issued a Grant Adjustment Notice (GAN) releasing this special condition. �..';,.✓� OJP FORM 4000/2 (REV. 4.88)