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Home My WebLink AboutCity of Tamarac Resolution R-2011-1201 �l Temp. Reso. #12088 Date: October 26, 2011 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2011-/)Z A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING AND AUTHORIZING THE PROPER CITY OFFICIALS TO ACCEPT A GRANT AWARD FROM THE FEDERAL MEDIATION AND CONCILIATION SERVICE LABOR MANAGEMENT GRANTS PROGRAM IN THE AMOUNT OF $42,176.00 TO SUPPORT THE CITY OF TAMARAC'S STERLING AND HIGH PERFORMANCE EFFORTS AND TO ENHANCE THE CITY'S COMMITMENT TO EFFICIENCY AND EFFECTIVENESS THROUGH THE PURCHASE OF PERFORMANCE MANAGEMENT SOFTWARE; PROVIDING FOR A 10 PERCENT CASH MATCH OF $4,686.00 IN LOCAL FUNDS FOR A TOTAL PROJECT COST OF $46,862.00; PROVIDING FOR THE EXECUTION OF AWARD DOCUMENTS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Tamarac desires to enhance the overall efficiency and effectiveness of City operations through the City's Sterling and High Performance Organization (HPO) initiatives; and WHEREAS, the Sterling Committee is a labor-management committee of employees from all levels and all departments that is committed to HPO and involves representatives from the Federation of Public Employees, the International Association of Fire Fighters, and Management; and Temp. Reso. #12088 Date: October 26, 2011 Page 2 WHEREAS, to improve communication, facilitate joint labor-management decision -making, and improve organizational efficiency and effectiveness, the Sterling Committee determined to build division, department, and city-wide scorecards; and WHEREAS, utilizing Microsoft Excel software, three departments (Public Works, Fire Rescue, and Parks and Recreation) have successfully built division and department scorecards which track their operational data and link back to the City- wide scorecard, the Strategic Plan, and the budget; and WHEREAS, recognizing that Microsoft Excel was limited in its capabilities with regard to Scorecards, a Strategic Action Item was incorporated into the FY 2011 Strategic Plan to evaluate the feasibility of converting to performance management software in FY 2012; and WHEREAS, it was determined that our growing scorecard system would be best served by purchasing and implementing performance management software designed specifically to track operational performance and $80,000 was budgeted for the purchase of performance management software in FY 2012; and WHEREAS, the Federal Mediation and Conciliation Service (FMCS) Labor Management Grants Program provides funding to support the establishment and operation of joint labor-management committees, such as the Sterling Committee, 1 Temp. Reso. #12088 Date: October 26, 2011 Page 3 and their efforts to increase efficiency and effectiveness, such as our Scorecard effort; and WHEREAS, the City of Tamarac applied for, and has been notified, that we have been awarded, a FMCS grant in the amount of $42,176 to support the Scorecard efforts of our Sterling Committee and to purchase performance management software and implement it over the next eighteen months beginning October 1, 2011; and WHEREAS, the Tamarac Sterling Committee and the Assistant City Manager recommend accepting and using FMCS grant funds to enhance the City's Scorecard development effort through the purchase of performance management software; and WHEREAS, upon acceptance of the award, the City will provide the FMCS Labor Management Grants Program Award of $42,176 with a 10 percent cash match in local funds in the amount of $4,686 for a total project cost of $46,862; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to accept this grant award from the FMCS and execute the Notice of Award between the City of Tamarac and the FMCS to enhance the City's Sterling and HPO initiative. Temp. Reso. #12088 Date: October 26, 2011 Page 4 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA THAT: SECTION 1: The foregoing "WHEREAS" clauses are true and correct and hereby ratified and confirmed by the City Commission. All exhibits attached hereto are hereby incorporated herein. SECTION 2: The City Commission of the City of Tamarac, Florida, hereby approves and authorizes the proper City Officials to accept a grant award from the Federal Mediation and Conciliation Service Labor Management Grants Program in the amount of $42,176 to support the City of Tamarac's Sterling and High Performance efforts and to enhance the City's commitment to efficiency and effectiveness through the purchase of performance management software; a copy of the Notice of Award is attached hereto as Exhibit "A". SECTION 3: The appropriate City officials are hereby authorized and directed to execute the necessary documents to comply with this resolution. SECTION 4: All resolutions or parts of resolutions in conflict herewith, shall be and are hereby repealed insofar as there is conflict or inconsistency. 1 1 1 Cl Temp. Reso. #12088 Date: October 26, 2011 Page 5 SECTION 5: If any clause, section or other part of this Resolution shall be held by any court of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid or part shall be considered eliminated and shall in no way affect the validity of the remaining portions or applications of this Resolution. SECTION 6: This Resolution shall become effective immediately upon its passage and adoption by the City Commission. PASSED AND ADOPTED BY THE CITY CO SSION OF THE CITY OF TAMARAC, FLORIDA THISDAY OF , 2011. BY. ( � PAMELA BUSHNELL MAYOR ATT ST. PETER M. J. HA DSON, CRM, CMC CITY CLERK OF• TAM � .`• r ESTABLISHED . Q p : 1963 : _q =� SEAL Q= :9Q " 0 I HEREBY CERTIFY TF��T�I HAVE APPROVED THIS RESOLUTION AS TO FORM. iL 19AMUEL S. GOREN CITY ATTORNEY RECORD OF COMMISSION VOTE: MAYOR BUSHNELL DIST 1: COMM. SWEN ON OeAl DIST 2: V/M GOMEZ DIST 3: COMM. GLASS DIST 4: COMM. DRESSLER Form FMCS FEDERAL MEDIATION AND CONCILIATION SERVICE Page 1 of 1 LM-1 NOTICE OF AWARD Revised 8/2011 Statutory Authority: Labor Management Cooperation Act of 1978 (P.L. 95-524) 1. Type of Award 2. Number of Award 3. Date of Award GRANT 93110100 11-FL/A-005 9/30/2011 4. Award Chronology 5. Method of Payment M Initial f -I Supplemental II Letter of Credit Electronic Transfer 6. Award Period Starts 10/01 /2011 1 8. Funding Sources, Shares and Totals CURRENT 7. Award Period Ends 03/31 /2013 PREVIOUS 7a. Post -Grant Audit Period TOTAL Federal Share $42,176.00 0.00 $42,176.00 Match $4,686.00 0.00 $4,686.00 Total $46,862.00 0.00 $46,862.00 9. Grantee Name and Address City of Tamarac 7525 NW 88t" Avenue Tamarac, FL 33321 10. Grantee IRS/Vendor Number 59-1039552 11. DUNS Number 077 270 940 12. Special Conditions and Comments l . Unless you are exempted from this requirement under 2 CFR 25,110, you as the recipient must maintain the currency of your information in the Central Contractor Registration (CCR) until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that you review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another award term. 2. The grantee agrees to abide by all programmatic, financial and administrative requirements for the grants as set forth and referenced in the FMCS' Program Solicitation and Financial and Administrative Grants Manual, under which the grantee's application for this award was made. The grantee also agrees that no appropriated or matching funds under this grant will be used for lobbying purposes. 3. If you are authorized to make subawards under this award, you: Must notify potential subrecipients that no entity may receive a subaward from you unless the entity has provided a Data Universal Numbering System (DUNS) number to you. May not make a subaward to an entity unless the entity has provided its DUNS number to you. (FMCS does not allow subawards or authorize subrecipients). 13. Typed Name/Title of Grantee Accepting Official 1 15. Typed Name/Title of FMCS Approving Official Michael Cernech, City Manager 14. Signature of Accepting Official Fran Leonard, Chief Financial Officer Approving Official Z "D