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Home My WebLink AboutCity of Tamarac Resolution R-2011-138Temp. Reso. #12129 11/29/11 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2011 -/s/3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING THE EXERCISING OF THE FIRST OPTION TO RENEW THE AGREEMENT TO PROVIDE VOLUNTARY EMPLOYEE PAID BENEFITS WITH AMERICAN FAMILY LIFE ASSURANCE COMPANY OF COLUMBUS (AFLAC) FOR A TWO-YEAR PERIOD FROM OCTOBER 1, 2011, NUNC PRO TUNC, THROUGH DECEMBER 31, 2013; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE AGREEMENT AMENDMENT #1 TO THE AGREEMENT BETWEEN THE CITY OF TAMARAC AND AFLAC; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Tamarac desires to provide for a voluntary, employee paid, benefits program for City of Tamarac employees, and WHEREAS, the City Commission of the City of Tamarac awarded a competitively solicited Agreement to provide voluntary employee paid benefits to AFLAC for a three- year period with two, two year renewal options via Resolution R-2008-139 at its meeting of September 24, 2008, attached hereto as Exhibit "1 "; and WHEREAS, a large percentage of City of Tamarac employees have participated in the voluntary employee paid benefits program through the AFLAC Agreement; and WHEREAS, AFLAC has successfully worked with the City, and its employees during the term of the current Agreement; and WHEREAS, the City and AFLAC wish to exercise the first renewal option of the Agreement between the City of Tamarac and AFLAC for a period of two years effective October 1, 2011, nunc pro tunc, through December 31, 2013; and Temp. Reso. #12129 11 /29/11 Page 2 WHEREAS, it is the recommendation of the City Manager and the Director of Human Resources to exercise the first option to renew the Agreement to provide voluntary employee paid benefits for a two (2) year period, for the renewal period effective October 1, 2011, nunc pro tunc„ through December 31, 2013, with one additional renewal option available thereafter, and to execute Agreement Amendment #1 between the City of Tamarac and AFLAC., a copy of said Agreement Amendment is included herein as Exhibit "2"; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to exercise the first option to renew the Agreement to provide voluntary employee paid benefits for a two (2) year period, for the renewal period effective October 1, 2011, nunc pro tunc, through December 31, 2013, with one additional renewal option available thereafter, and to execute Agreement Amendment #1 to the Agreement between the City of Tamarac and AFLAC., a copy of said Agreement Amendment is included herein as Exhibit "2". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. All exhibits referenced and attached hereto are incorporated herein and made a specific part of this resolution. Temp. Reso. #12129 11 /29/11 Page 3 SECTION 2: That the option to renew the Agreement between AFLAC and the City of Tamarac is hereby approved. SECTION 3: The appropriate City officials are hereby authorized to execute Agreement Amendment #1 to the Agreement with AFLAC exercising the first option to renew the Agreement to provide for voluntary employee paid benefits, a copy of which is attached hereto as Exhibit "2", and is authorized to exercise future additional renewal options based upon favorable performance by AFLAC, and by mutual agreement between the City and AFLAC. SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 6: This Resolution shall become effective immediately upon its passage and adoption. Temp. Reso. #12129 11 /29/11 Page 4 PASSED, ADOPTED AND APPROVED this / day of , 2011. ATTEST: CITY CLERK. `o\,�, a r ► ►,,�� TAM4 1963 i 0 SEAL • 0coutA I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM. 'WIP AA /z/y4/// SAMUEL S. GEN CITY ATTORN Y P�iL �� J..f PAMELA BUSHNr_LL MAYOR RECORD OF COMMISSION VOTE: MAYOR BUSHNELL DIST 1: COMM. SWENS N v� DIST 2: COMM GOMEZ=-�� DIST 3: V/M GLASSER DIST 4: COMM. DRESSLE PURCHASING AND CONTRACTS DIVISION October 17, 2011 American Family Life Assurance Company of Columbus (AFLAC) 1932 Wynnton Road Columbus, GA 31999-0001 RE: Agreement Renewal Bid No. 08-18R, City of Tamarac Employee Voluntary Benefits To Whom It May Concern: The City's Agreement with your company to provide Employee Voluntary Benefits for City of Tamarac Employees is due for renewal, with an effective date of October 1, 2011. The original agreement, dated September 24, 2008, provides for two (2) additional two (2) year renewals. This is the first renewal option of the subject contract. Please advise if a two-year extension would be acceptable to your company by checking the appropriate box below. Please be sure that this document is fully executed by the person designated on the attached signature page and by your company's Corporate Secretary. In addition, please ensure that the Corporate Acknowledgement is fully notarized. Please return the two (2) original documents to the Purchasing & Contracts Division by no later than November 29, 2011. Sincerely, Keith K. Glatz, CPPO Purchasing & Contracts Manager ®✓ 1 hereby agree to a two-year extension of the agreement between American Family Life Assurance Co. of Columbus (AFLAC) and the City of Tamarac for City of Tamarac Employee Voluntary Benefits the term October 1, 2011 — December 31, 2013, at the same terms and conditions. ❑ I am unable to provide a two-year extension of the subject contract. c: Bruce Pockey 'era4ftd to gwe&zuc... 4�. 7525 N.W. 88th Avenue I Tamarac, Florida 33321-2401 1 P: 954.597.3570 1 F: 954.597.3565 EQUAL OPPORTUNITY EMPLOYER City of Tamarac Purchasing Division AMENDMENT #1 TO AGREEMENT BETWEEN THE CITY OF TAMARAC 0 ! AMERICAN FAMILY LIFE ASSURANCE COMPANY OF COLUMBUS (AFLAC) The CITY OF TAMARAC ("City") and AMERICAN FAMILY LIFE ASSURANCE COMPANY OF COLUMBUS (AFLAC), a Nebraska Corporation with principal offices located at 1932 Wynnton Road, Columbus, GA 31999 (the "Consultant") agree to execute Amendment #1 to the original Agreement dated September 24, 2008 providing for Voluntary Employee Benefit Services for City of Tamarac employees as follows: 1. Per the terms of Section 4 of the original Agreement dated September 24, 2011, the City and Consultant agree to exercise the first renewal option for a term effective October 1, 2011 through December 31, 2013. 2. Section 4 of the Agreement shall be amended as follows: 3) Time of Commencement and Substantial Completion "The work to be performed under this Agreement shall be commenced upon execution of this Agreement. The term of this Agreement shall be for a-R +nitial period of thF two 2 years, with up to twe one R4 M two (2) year renewal options for a total of an additional feU-(4) two years, providing all terms and conditions and specifications remain the same, both parties agree to the extension, and such extension is approved by the City." All other provisions of the original Agreement, as amended, remain in effect as written. Remainder of Page Intentionally Blank 2 City of Tamarac Purchasing Division IN WITNESS WHEREOF, the parties hereby have made and executed this Amendment to Agreement on the respective dates under each signature, the City of Tamarac signing through its City Manager and its City Commission signing by and through its Mayor and its City Manager, and American Family Life Assurance Company of Columbus (AFLAC), signing by and through its authorized representative, duly authorized to execute same. ATTEST: eter M.J. Ric a(dson, CRIV1,70MC, City Clerk Date ��o �� •TAM4 A, % '(AV-tS� � G = w ES iff3 :0 0'' S ATTEST: %'9i� •.......•;�.�, ��• Q � cook t11111 J. Matthew Loudermilk Assistant Corporate Secy. 'CORPORATE SEAL) Cl7XA,w OF T� J, tl( Pamela Bushnell, Mayor 1 y1q ate Qfchael C. nech, Cry Manaager I -).,. Date Approvgd As to form and legal sufficiency: (Z-t1Ll1! Samu S. Gor n, ity Attorney Date American Family Life Assurance Company of Columbus (AFLAC) Company Name Wendy Herndon Printed Name of Authorized Representative November 29, 2011 Date 3 City of Tamarac Purchasing Division CORPORATE ACKNOWLEDGEMENT STATE OF Georgia :SS COUNTY OF Muscogee : I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, personally appeared Wendy Herndon , of American Family Life Assurance Company of Columbus (AFLAC) a Nebraska Corporation, to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged before me that he/she executed the same. WITNESS my hand and official seal this 29 day of November a 2011. Signature of Notary Public State of Charlotte Little Print, Type or Stamp Name of Notary Public ✓ Personally known to me or Produced Identification Type of I.D. Produced ❑ DID take an oath, or Q✓ DID NOT take an oath.