HomeMy WebLinkAboutCity of Tamarac Resolution R-2011-141Temp Reso#12112
Page 1
December 14, 2011
CITY OF TAMARAC, FLORIDA
RESOLUTION NOR-2011- /I/
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO APPROVE THE
CONSOLIDATED ANNUAL PERFORMANCE EVALUATION
REPORT (CAPER FY2010-2011) FOR THE U.S.
DEPARTMENT OF HOUSING & URBAN DEVELOPMENT
(HUD)'S COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) PROGRAMS FOR HUD'S FISCAL YEAR 2010-2011;
CASE NO.26-MI-11; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, as of October 1, 2010, the City of Tamarac has received funding from
the U.S. Department of Housing and Urban Development (HUD) for HUD's Fiscal Year
(FY2010-2011) in the amount of $452,940.00 for its Community Development Block Grant
(CDBG) Program; and
WHEREAS, at the conclusion of each funded year, the City of Tamarac must
prepare a Consolidated Annual Performance Evaluation Report (CAPER), which details the
expenditures for its approved projects and programs undertaken during that fiscal year,
and
WHEREAS, the approved CAPER FY 2010-2011 document will be submitted to
HUD for approval by December 15, 2011; and
WHEREAS, the Director of Community Development recommends approval; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in
Temp Reso#12112
Page 2
December 14, 2011
the best interests of the citizens and residents of the City of Tamarac to approve the
Consolidated Annual Performance Evaluation Report (CAPER FY2010-2011) for submittal
to the U.S. Department of Housing and Urban Development (HUD) Community
Development Block Grant (CDBG) Program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution.
SECTION 2: That the City Commission adopt the Consolidated Annual
Performance Evaluation Report (CAPER FY 2010-2011) (attached hereto as Exhibit 99
1 ") to
be submitted to the U.S. Department of Housing and Urban Development (HUD) consistent
with Community Development Block Grant (CDBG) Program requirements.
SECTION 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
Temp Reso#12112
Page 3
December 14, 2011
PASSED, ADOPTED AND APPROVED this I day of , 2011
ATTEST:
PETER M. J. RIC
CITY
SON, CRM, CMC
CLERK. o i i i ►►►,
I HEREBY
0F TAl !,q
_ w ESTABLISHED•:. _
1963 '
a • SEAL
• •0
CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM.
i
I f�,'otr .) A.. e I I z-&/1 �
SAMUEL S. GOR
CITY ATTORNEY
CITY OF TAMARAC, FLORIDA
I ).
i nAul�
PAMELA BUSHNELL
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR BUSHNELL�
DIST 1: COMM. SWENS t�
DIST 2: COMM. GOMEZ�
DIST 3: V/M GLASSER�
DIST 4: COMM. DRESSLER ..�/
n
TA Mw A R A C
The City For Your Life
Consolidated Annual Performance and
Evaluation Report FY 2010 - 2011
COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG)PROGRAM
GRANT NO. B-1 O-MC-12-O048
C, ty of Tamarac
I
FY 2010 - 2011 CAPER
CITY OF TAMARAC
Consolidated Annual Performance and
Evaluation Report FY 2010 - 2011
City of Tamarac
Mayor Pamela Bushnell
Vice Mayor Michelle Gomez
Commissioner Marion Swenson
Commissioner Diane Glasser
Commission Harry Dressler
City Manager Michael C. Cernech
Our Vision
The City of Tamarac, Our Community of Choice -Leading the nation in quality of
life through safe neighborhoods, a vibrant community, exceptional customer
service and recognized excellence.
Our Mission
We "Committed to Excellence... Always"
It is our job to foster and create an environment that:
Responds to the Customer
Creates and Innovates
Works as a Team
Achieves Results
Makes a Difference
Our Values
As stewards of the public trust, we value:
Vision
Integrity
Efficiency
Quality Service
Prepared by;
Community Development Department
. Housing Division
TABLE OF CONTENTS
City of Tamarac .2 FY 2010 - 2011 CAPER
1. Introduction
II. Community Description
III. City Awards & Accolades
IV. City Map
V. Narrative of Annual Performance
- VI. Annual Assessment
VII. Overall Goals
VIII. Funding Categories
1X. FY 2010/2011 Activities and Proposed Accomplishments
X. Performance Measurements
XI. Goals and Objectives Chart
XII. Activities and accomplishments by year
X111. Investment of Available Resources
XIV. Resources within jurisdiction
XV. Households and Persons Assisted by Activity
XV1. Other Actions / Activities
A. Barriers to Affordable Housing
B. Fair Housing
C. Section 3 /Vicinity Hiring
D. Davis Bacon
E. Lead -Based Paint
F.Institutional Structure
G.Continuum of Care
H . Leveraging Resources
XVII.Monitoring Standards and Procedures
XVII.Anti-displacement and Relocation Plan
X1X. Public Notification
XX. Public Comments
XXI. Public Participation
Citizen Participation Plan
CAPER Public Notice
Financial Summary Report - PR26
Summary of Activities Report - PR03
Summary of Consolidated Plan Projects Report - PRO6
Section 3 Report - HUD Form 60002 .
Contractor and Subcontractor Activity Report - HUD Form 2516
4
5
6
8
9
10
10
12
13
15
16
17
19
20
21
23
24
24
26
27
27
28
28
29
29
30
32
32
32
Exhibit 1
Exhibit 2
Exhibit 3
Exhibit 4
Exhibit 5
Exhibit 6
Exhibit 7
City of Tamarac 3 FY 2010 - 2011 CAPER
INTRODUCTION
The Consolidated Annual Performance Evaluation Report (CAPER FY 2010/2011)1
details the City's past year performance relative to the expenditure of Community
Development Block Grant (CDBG) funds to accomplish those goals stated in the Five
Year Consolidated Plan and its corresponding Annual Action Plan.
In fiscal year 2010/2011 the City of Tamarac successfully received approval from the
U.S. Department of Housing and Urban Development (HUD) to participate in the
Community Development Block Grant (CDBG) program. The City's FY 2010/2011
Annual Action Plan was approved by the U.S. Department of Housing and Urban
Development and a Grant Agreement was executed on October 7, 2011. The October
19 2010 thru September 30, 2011 funding period covered by this report, reflects the
progress made in achieving the eleventh year annual funding goals/priorities
established by the City of Tamarac. The Eleventh Year grant allocation, totaling
$452,940.00 and federal compliance actions associated with the receipt of HUD funds
is the primary focus of the CAPER 2010/2011 Annual Performance Evaluation Report.
The activities conducted with CDBG funds cover affordable housing, social services
and public facilities improvements. This CAPER will provide information as to the
goals and accomplishments of the City of Tamarac's CDBG program.
In addition to CDBG funds, the City of Tamarac receives funds from the State Housing
Initiative Partnership Program (SHIP), and is a member of the Broward County
Consortium for of Home Investment Partnership Program (HOME). During FY
2010/2011 the City of Tamarac was still working with its Disaster Recovery Initiative
(DRI) funds and Supplemental funds from the Department of Community Affairs as
well as Neighborhood Stabilization Program Funds -Round 1 (NSP1) from the U.S.
Department of Housing and Urban Development. The City of Tamarac was a recipient
of Emergency Assistance for Redevelopment of Abandoned and Foreclosed Homes
under the Housing and Economic Recovery Act, 2008 in the amount of $4,772,218.00
for Neighborhood Stabilization Program -Round 1, and another $1,427,857 under
Neighborhood Stabilization Program- Round 3. These funds may be allocated to
Acquisition/Rehabilitation, Financing Mechanism and Demolition activities. During the
2010/2011 fiscal year, the City completed the NSP1 program successfully expending
100% of its funds.
Most of the additional funding sources mentioned above worked in conjunction with the
CDBG Program leveraging funds across activities.
Other major accomplishments during FY 2010/2011 were the formal implementation of
Section 3 and Davis Bacon Plans. The City had been practicing these requirements
as part of its Housing Assistance Programs; however, no "Plan" had ever been
prepared. Housing staff made strong efforts this fiscal year to focus on creating formal
plans to meet HUD's very important programmatic requirements in these two fields.
City of Tamarac 4 FY 2010 - 2011 CAPER
COMMUNITY DESCRIPTION
Community Description
The City of Tamarac is a full -service City offering its residents a variety of services
and programs. Located in central Broward County, Tamarac is ideally located with
easy access to major highways, shopping, entertainment, and leisure activities. The
City was incorporated in 1963 by developer Kenneth E. Behring, and has grown from
an active retirement community to a City that now boasts an average resident age of
45 and greater diversity than ever before. As the City's new branding slogan states,
Tamarac is "The City for Your Life" — not only is it your city from the moment you are
born, it also provides the quality and type of life you deserve throughout your lifetime.
In Tamarac, residents can golf, play tennis, swim, or maybe just enjoy a quiet picnic by
the water. Lush green lawns and inviting canals frame Tamarac's diverse
opportunities to make a home. Whether people seek the convenience and economy
of a condo flat or want the spaciousness and luxury of a large home with a golf course
view, they are likely to find it in Tamarac..
Tamarac is a safe city. Its crime rate is the lowest for any Broward County municipality
or more than 60,000 residents. Tamarac's Parks and Recreations Department
provides year-round recreation programs for every age group. Softball, tennis, roller
hockey, senior activities and events, boat launch, fishing, picnic and shaded
playground facilities are offered at four city -owned and operated Parks.
A business -friendly city government, immediate inter -modal transportation access, an
abundant professional and skilled workforce, and an unparalleled lifestyle attract new
businesses and industries. With more than 60,000 residents spread across its 12-
square miles, the City of Tamarac is one of the densest cities in Broward County.
Currently there are 1,641 businesses registered within the City.
Tamarac operates under a city commission/city manager form of government.
Residents elect their Mayor -at -large and each of four City Commissioners from single -
member electoral districts. The City of Tamarac employs approximately 355 people in
its various departments. Tamarac's 'customer -first' .orientation is a secret to the City's
recent economic and community development successes. The City promises
businesses and residents a professional "customer service that is second to none."
Tamarac is also determined to become a High Performance Organization (HPO) with a
long-term commitment to both its employees and residents. The City has undertaken
the intense process for organizational self -assessment through the Sterling Criteria,
which is a nationally recognized world -class standard for organizational excellence.
City of Tamarac 5 FY 2010 - 2011 CAPER
2010/2011 CITY AWARDS AND ACCOLADES
_ Building Department:
• Chief Building Official is Immediate Past President of the Building Officials
Association of Florida
• Chief Building Official elected to First Vice President of the Broward County
Building Officials Association
• Chief Building Official appointed to the Florida Fire Code Advisory Council by
Chief Financial Officer of the State of Florida, Jeff Atwater
• Chief Building Official appointed to serve in the International Code Council,
Education Committee for a 3 year term
• Chief Building Official received the Building Safety Month Proclamation from
Senator Michael Bennett for the entire State of Florida
• Chief Electrical Inspector is Director of the South Florida Chapter of the
International Association of Electrical Inspectors
• Chief Electrical Inspector has been appointed to the Technical Advisory
-Committee for the Broward County Emergency Recovery and Mitigation Group
Financial Services:
• Government Finance Officers Association (GFOA) Distinguished Budget Award
(14th year in a row) for the 2011 Budget.
• Certificate of Achievement for Excellence in Financial Reporting (23`d year in a
row) 26 years in total for the 2010 CAFR.
Fire Rescue:
2011 Florida Department of Health EMS State Inspection (Unannounced). No
deficiencies — perfect score.
• 2011 Broward County EMS Certificate of Public Convenience and Necessity
Inspection. No deficiencies — perfect score.
• 2011 FF Paul Kelly named "Firefighter of the Year" for the City of Tamarac Fire
Rescue.
• 2011 UHMC Paramedic of the Month. Chosen by ED Physicians and Nurses
from all fire -rescue service that transport patients to University Hospital and
Medical Center.
o January — FF/PM Marshall Seals
o March — Lt. Rex VanMehren
o April — FF/PM Hector Roman
o May — Lt. Duane Pierce
• Assistant Chief Jeff Moral was selected to serve on Broward County Board of
Rules and Appeals by Florida League of Cities
• Assistant Chief Jeff Moral was selected to serve on Broward County Board of
Rules and Appeals Fire Code, Smoke and Mechanical Committee by Broward
County Board of Rules and Appeals
City of Tamarac FY 2010 - 2011 CAPER
• 2010 Florida State Fire Marshal's Association Certificate of Appreciation for 100
% participation in NFIRS, National Fire Incident Reporting System
2010 Florida State Fire Marshal's Association Certificate of Appreciation for 100
% participation in FFIRS, Florida Fire Incident Reporting System
Human Resources:
• American Society for Training and Development (ASTD) "Champion of
Workplace Learning": 2010 (6t" year in a row); Silver Award for Best Practices
in Workplace Learning and Performance (2"d year in a row)
• American Heart Association Start! Fit Friendly Company: 2011 (4th year in a
row)
Parks and Recreation:
Designated as Playful City USA by KABOOM for 2nd year (2011)
• Awarded Home Depot Foundation Award for Community Impact Grant
• Michelle Zimmer, Recreation Superintendent elected President of Florida
Recreation and Park Association Southeast District for 2011
• Catch the Spirit Award from Special Olympics Broward County
Public Works I Utilities Department:
• Broward County Emerald Award Trophy for the Climate Change Leaders
• Florida Section AWWA Award for -Water Conservation
City of Tcunarac FY 2010 - 2011 CAPER
CITY MAP
SOUTHGATE BLVD
CITY OF TAMARAC
Z NW 44th St.
Florida
13
0T RI?
City of Tamarac 8 FY 2010 - 2011 CAPER
NARRATIVE OF
ANNUAL PERFORMANCE
City of Tamarac 9 FY 2010 - 2011 CAPER
ANNUAL ASSESSMENT
For fiscal year 2010-2011 the City was allocated $452,940 in CDBG funds from HUD.
The funds were made available to the City after October 1, 2010. The allocation was
used to fund activities and priorities herein described, according to and consistent with
the City's FY 2010/2011-2014/2015 Consolidated Plan/Annual Action Plan. All
activities undertaken by the City will benefit very low (below 30% AMI), low (below 50%
AMI), and moderate (below 80%) income persons.
The 2010/2011-2014/2015 Consolidated Plan addressed the. City's needs via
three goals and related and corresponding priorities that are summarized below:
Goals
The statutes for the HUD CDBG grant programs set forth three basic goals which
are closely . related to the major commitments and priorities of the U.S.
Department of Housing and Urban Development (HUD). Each of these goals
must primarily benefit very low, low and moderate income persons within the
context described below:
1. To provide suitable living environment
2. To provide decent housing
3. To expand economic opportunities
This five-year consolidated plan incorporates priorities and programs addressing
these goals.
OVERALL GOALS:
The following goals show how the City will carry out is mission:
SPECIFIC GOALS: Housing and Homeless
Provide housing assistance. Home Rehabilitation (minor or major) of
owner -occupied properties owned by low -moderate income households,
including barrier free accessibility.
As program funding and housing needs fluctuate over the next five years,
the City will continually monitor the immediate needs of its residents to
determine the best activities to address the need as part of the City's
Annual Action Plans.
❖ Preserve existing housing stock through assistance by the Code
Enforcement Division and Building Department.
❖ Encourage the construction of high quality affordable rental and owner -
occupied housing.
❖ Demolish unsafe structures as identified.
❖ On -going coordination for services and housing for the homeless.
City of Tamarac to FY 2010 - 2011 CAPER
SPECIFIC GOALS: Community Development:
• Community Self -investment in low/moderate income areas.
Facilities/services to address critical social needs.
❖ Facilities/services for seniors, children and persons with special needs.
SPECIFIC GOALS: Emergencies.
+:* Governmental response to emergency/life threatening situations.
Objectives
The overall program objective is driven by several factors including (1) the age
and condition of the residential developments in the City; (2) the need for
community facilities for low/moderate income households, particularly elderly
households; and (3) the need to provide Public Services.
The City of Tamarac continues to promote high quality housing development,.as
well as quality maintenance of the City's existing housing stock by residents.
However, the City must insure that developers provide affordably high quality
housing for the low/moderate income residents of the City. This objective can
be achieved over the five year period through the following strategies:
• Provide funding assistance to maintain the supply of affordable housing
through rehabilitation of older units.
• . Provide first-time homeownership opportunities for low and moderate
income residents.
• Provide public services based on the demand and needs of the
residents'.
• Code Enforcement activities
• Public Facilities improvements
City of Tcunarac 11 FY 2010 - 2011 CAPER
FUNDING CATEGORIES
ACTIVITY
FUNDED AMOUNT
Administration $ 90,588.00
Public Services $ 67,940.00
Residential Home Rehab. $164,412.00
Public Facilities Improvements $130,000.00
(Sidewalks)
TOTAL $ 4620940.00
$90,s88.0C
$130,000.001
% OF
FUNDING
20%
15%
36%
29%
FY 2010/2011 FUNDING ALLOCATION
PROGRAM DISTRIBUTION
,36%
100%
■ Public Service
■ Home Rehabilitation
■ Sidewalks
■ Program Administration
City of Tamarac 12 FY 2010 - 2011 CAPER
CDBG FY 2010-2011 ACTIVITIES AND PROPOSED ACCOMPLISHMENTS
HOME REHABILITATION
Residential Rehabilitation (Minor Home Repair) $164,412.00
This activity will provide minor home repairs to a minimum of eight (8) low to
moderate -income households who are experiencing conditions in and around the
home that pose a threat to health, safety, and welfare of the household
occupants. This activity is eligible under 24 CFR Section 570.202(a) and will
benefit low and moderate -income households on an area -wide basis.
PUBLIC SERVICE (15% Cap)
Public Service (Counseling) $ 10,395.00
This activity will include funding for support groups to individuals, families, and
single mothers as a result of continuing family issues (mental health, aging,
parenting skills and women's issues). Approximately 50 hours of counseling will
be provided this fiscal year. These activities are eligible under 24 CFR section
570.201(e), and will benefit low and moderate income persons as qualified under
570.208(a) (2), limited clientele.
Public Service (Temporary Full -Time Social Worker) $ 44,025.00
This activity will include funding for a temporary full-time social worker to provide
information and referral services to elderly residents, ongoing case management,
implementation of the Senior Program and the Volunteer Program, addressing
an average of 93 calls a month and managing a caseload of about 25 a week.
Approximately one hundred -forty (140) unduplicated clients will be served by the
Social Worker this fiscal year. These activities are eligible under 24 CFR section
570.201(e), and will benefit low and moderate income persons as qualified under
570.208(a) (2), limited clientele.
Public Service (Fit 4 U Jazzercise) $ 10,400.00
This activity will include funding for Jazzercise which is a blend of jazz dance and
easy -to -follow exercise movements set to various music including pop, jazz,
country, funk, and classics. Each 60 minute class includes a gentle warm up, a
30 minute aerobic workout, a muscle toning and strengthening session which
may be done with weights and a stretch finale or warm down. Approximately
seventy-five (75) clients per class will be served by the Fit 4 U Jazzercise this
fiscal year with 4 classes available per week. These activities are eligible under
24 CFR section 570.201(e), and will benefit low and moderate income persons
as qualified under 570.208(a) (2), limited clientele.
Public Service (English Language Class) $ 3,120.00
This activity will include funding for English as a second language course that will
be offered to adult and elderly residents. Approximately 12 residents will
participate in the English Language class per week as qualified under 570.201(e)
City of Tamarac 13 FY 2010 - 2011 CAPER
Public Services.
PUBLIC FACILITIES IMPROVEMENT/LOW-MOD AREA BENEFIT
Area -Wide Low -Moderate Neighborhood Benefit $130,000.00
(Installation of Sidewalks)
The activity will provide for installation of sidewalks in low -moderate income
neighborhoods. There are no existing sidewalks at these locations and the
installation will improve accessibility and allow for area -wide benefit. This activity
is eligible under 24 CFR Section 570.208 (a) (1)
PROGRAM ADMINISTRATION (20% Capp
Auditing Services $ 5,500.00
Since the FY 2010 CDBG program is expenditure driven program that may result
in total federal expenditures exceeding $500,000.00, the City is required under
U.S. Single Audit Act and the OMB Circular A-133 to have an annual compliance
audit conducted. These activities are presumed to benefit low and moderate -
income persons and is eligible under 24 CFR 570.206(a).
Program Administration $ 85,088.00
This activity will provide general management, oversight, and coordination of the
programs. Also, this activity will provide for an annual audit, and provide
provision of fair housing services designed to further the fair housing objectives
of the Fair Housing Act, 42 U.C.C. 3601-20. These -activities are presumed to
benefit low and moderate -income persons and. is eligible under 24 CFR
570.206(a).
TOTAL GRANT
$452,940.00
City of Tamarac 14 FY 2010 - 2011 CAPER
PERFORMANCE MEASUREMENTS
The City funded the above activities to produce outcomes that fulfill HUD's objectives
as follows:
Outcome
Accessibility, Affordability, and Sustainability for the purpose of creating
suitable living environments.
Project: Home Rehabilitation (Minor Home Repairs) .
Public Service (English classes, Support Group/Counseling, Full -
Time Social Worker and Jazzercise classes)
Public Facilities Improvement (Sidewalk Installation)
The next page shows a chart presenting the City's Goals and Objectives for FY
2010/2011 activities using these codes to identify the corresponding outcomes:
City of Tamarac Is FY2010 - 2011 CAPER
TAMARAr- C-InO1 S K nRJFCT1VES CHART - CDBG FUNDED
HOME REHABILITATION
�±nw� T...,......:.ia rls.•am* ftnA a#rwAahlo hniminn nnnnrtunition to Tamarac residents.
To offer assistance
to correct health,
safety, building and
Number of
11
Home
code deficiencies
households
8 Households
Households
1
Rehabilitation
and violations.
assisted
Assisted
I Assisted
I 'SL1
PUBLIC SERVICE
GOAL: To
de Public Services supporting the needs and demand of Tamarac residents.
Support groups to
63 Hours of
individuals, families
I
Counseling
and groups to
per year
address health,
Number of
50 Hours of
(21 Residents
Support Groups
mental, aging and
residents
Counseling
x's 3 hours
2
1 Counseling
other issues.
assisted.
peryear
each) SLA
To provide
information and
referral services to
140
102
residents in need
Unduplicated
Unduplicated
with on -going case
Number of
residents
residents
Full -Time
management and
residents
assisted per
assisted per
3
Social Worker
referral services.
assisted.
year. I
year. I SLA
A blend of jazz
dance and easy to
follow exercise
movements set to
an array of music
and includes a
gentle warm-up, 30
138
minute aerobic
workout and muscle
Residents 1
Fit 4 U
toning and
Number of
Average of 75
Participants
Jazzercise
strengthening
residents
participants
per class on
4
Class
session.
attending
per class
avera ® SLA
English language
Class
class offered as
Number of
50
cancelled -
,a
secondary
residents
participants
Instructor not
5
English Classes
language.
attending
per class
I obtained SLA
AREA WIDE LOW -
MOD BENEFIT
City of Tamarac . 16 FY 2010 - 2011 CAPER
GOAL: To provide a safe environment for Tamarac residents at and around public facilities.
Area -Wide Low
Installation of
Z
Moderate
accessibility pads
Number of
sidewalk
Neighborhood
and sidewalks in
sidewalks
locations
6
Benefit
low -mod areas.
installed
0
completed
SO
City of Tamarac
17
FY 2010 - 2011 CAPER
9
PRIOR YEAR ACTIVITITES AND FUNDING ACCOMPLISHMENTS COMPLETED
DURING FY 2010/2011:
Community Development Block Grant funds have a 5-year expenditure deadline. Each
year a grantee is allocated new funds; however, it is possible that prior year funds
remain available or unencumbered going into a new allocation year. A grantee may
have a maximum of 1.5 times its annual allocation pending expenditure; whether due to
slow starting programs, cancelation of projects or other delays. This is referred to as a
grantees "CDBG Timeliness Ratio" and is an annual. obligation grantees are expected
to meet in order to continue- receiving additional allocations.
Grantees report expenditures and accomplishments for each CDBG activity approved
as part of the Annual Action Plan process. Reporting is completed via HUD's
Integrated Disbursement and Information System (IDIS).
Total "prior year" funds for activities initiated in a "prior year" that occurred during FY
10111 and were drawn/expended in HUD'S IDIS Computer System during FY 10/11:
$271.921.44
Pro ram
Year
Proiect Name
Activity Name
Drawn Amount
2005
Program Administration
Administration _
$ 33 040.59
2006
Public Service
Senior Life Skills
$ 1,172.50
2007
Residential Rehabilitation
Home Rehabilitation
$ 150.00
2008
Area Wide Low -Mod Benefit
Sidewalk Installation
$ 70,470.45
Pro ram Administration
Administration
$ 17,607.95
Residential Rehabilitation
Home Rehabilitation
$ 3,268.95
Public Service
Support Groups
$ 7,350.95
Public Service
Arthritic Medrrai Chi Class
$ 2,640.00
Public Service
Healthy Heart Class
$ 1,260.00
2009
Public Service
Temp Full -Time Social Worker
$ 9,46772
Public Service
Senior Fit 4 U Jazzercise Class
$ 2,060.00
Public Service
Counseling
$ 3,062.50
City of Thies ac 18 FY 2010 - 2011 CAPER
Wide Low -Mod Benefit ISidewalk Installation
79.83
Total FY 10/11 Funds for FY 10/11 Activities that occurred during FY 10/11 and were
drawn/expended in HUD'S 1DIS Computer System during FY 10/11:
$131,281.1 S
Prouram
Year
Pro'ect Name
Activity Name
Drawn Amount
2010
Residential Rehabilitation
Home Rehabilitation
$ 83136.57
Public Service
Senior Fit 4 U Jazzercise
$ 7,100.00
Public Service
Temp Full -Time Social Worker
$ 32 484.04
Pro ram Administration
Auditing
$ 5,500.00
Pro ram Administration
Administration
$ 3,060.55
City of Tamarac 19 FY 2010 - 2011 CAPER
INVESTMENT OF AVAILABLE
RESOURCES
City of Tcunar ac 20 FY 2010 - 2011 CAPER
AVAILABLE RESOURCES WITHIN JURISDICTION
Below are activities financed in part or in whole by the City's regularly funded grants
during fiscal year 2010/2011:
Residential Rehabilitation CDBG/SHIP/HOME
Home Rehabilitation
Public Services CDBG
Support Group -Counseling
Temporary Full -Time Social Worker
English Language Classes
Fit 4 U Jazzercise
Public Facilities Improvements CDBG
Sidewalk Installation
Other temporary funding sources available to the City during FY 2010-2011:
2005 Disaster Recovery Initiative Funds -Supplemental Funds
Disaster Mitigation
2008 Housing and Economic Recovery Act, Neighborhood Stabilization Program
Down Payment Assistance
Home Rehabilitation
2010 Dodd -Frank Wall Street Reform and Consumer Protection Act,
Neighborhood Stabilization Program -Round 3
Foreclosure Acquisition
Foreclosure Rehabilitation
City. of Tamarac 21 FY 2010 - 2011 CAPER
HOUSEHOLDS AND PERSONS ASSISTED
The Five Year Strategic Plan of the City of Tamarac's Consolidated Plan provided for
= the assistance to low and moderate income persons and households as a number one
goal.
For fiscal year 2010-2011 the City met this goal through the activities listed below:
• Residential Rehabilitation (SHIP & HOME)
• Public Service. (CDBG)
• Public Facilities Imp. Area Wide Neighborhood Improvements (CDBG)
These activities were funded in part or in whole by the Department of Housing and
Urban Development (HUD), the State of Florida's State Housing Initiative Partnership
(SHIP) and HOME Investments Partnership Program (HOME).
Home Rehabilitation
Home Rehabilitation
To offer assistance to income eligible homeowners to address code, building,
health and safety issues and deficiencies.
Actual: 11 Households assisted.
Racial Composition: 82% Black, 18% Other
Public Services
Public Service (Support Group/Counseling)
This activity will fund support groups to individuals and families to address aging,
health, and mental issues. No program income is generated from this activity.
Actual: 21 Residents/Hours of Counseling
Racial Composition: 52% White, 29% Hispanic, 19% Black
One disabled resident assisted through this activity.
Public Service (Full Time Social Worker
This activity will include funding fora temporary full-time social worker to provide
information and referral services to elderly residents, ongoing case
management, implementation of the Senior Program and the Volunteer
Program, addressing calls, and managing caseloads. No program income is
generated from this activity.
Actual: 102 Unduplicated residents assisted.
Racial Composition: 83% White, 15% Black, 2% Native Hawaiian/Islander
Twenty-three disabled residents assisted through this activity.
City of Tamrac 22 F'Y 2010 - 2011 CAPER
Public Service (Fit 4 U Jazzercise)
This activity offers a blend of jazz dance and easy -to -follow exercise
movements set to various music including pop, jazz, country, folk and classics.
Each 60 minute class includes a gentle warm-up, a 30 minute aerobic workout,
a muscle toning and strengthening session and a stretch finale or warm -down.
No program income is. generated from this activity.
Actual: 138 average residentlparticipant attendance per class.
Racial Composition: 76% White, 20% Black, 4% Asian
Public Service (English Classes)
This -activity will include funding for an English class offered to residents
providing English instruction for English as a second language. No program
income is generated from this activity.
Actual: This class cancelled -Instructor unavailable.
Public Facilities Improvement — Low Moderate Area wide Benefit
Public Facilities Improvement -Sidewalk Installation
The activity will provide for installation of sidewalks in various low -moderate
income neighborhoods. There are no existing sidewalks at. these locations and
the installation will improve accessibility and allow for area -wide benefit. Other
activities may consist of curb cutting for accessibility. No program income is
generated from this activity.
Actual: Two locations completed.
Sidewalk installations at NW 57 Street and Lagos De Campos.
Census Tract 601.12
2,930 linear feet completed.
Demographic Information for Census Tract 601.12 (Census 2000)
Population: 5,823
Racial Composition: 85% White, 8% Black, 1 % Asian, 6% Other
50.2% Seniors
70% Owner -Occupied, 30% Renter
66.6% Below Median Income
City of Tamarac 23 FY 2010 - 2011 CAPER
Other Action Undertaken
City of Tamarac 24 FY 2010 - 2011 CAPER
OTHER ACTIONS / ACTIVITIES
Barriers to Affordable Housing
The City continues to support affordable housing efforts by focusing on the grants
available through the CDBG, SHIP .and HOME programs. By partnering with Broward
County Home Consortium and Housing Finance Authority, the City is able to refer
residents for home ownership counseling ' and lender's program as a way to negate
predatory lending.
The City currently has several incentive strategies for builders and developers, housing
programs that target very low, low and moderate households.
Incentive Strategies:
Permits, as defined in s. 163.3184(7). and (8), for affordable housing
projects are expedited to a greater degree than other projects.
• The City expedites the processing of affordable housing permits through
a pre -application conference:
• Affordable housing projects are identified by sales price consistent with
the SHIP program's housing value limits.
+ The building and Community Development Departments have employees
that serve as liaisons with developers of affordable housing to assist in
the permit process.
+ Affordable housing projects are stamped "EXPEDITED."
An Affordable Housing Advisory Committee reviews incentive strategies on a tri-annual
basis.
Fair Housing
The City has an annual agreement with Housing Opportunities Project for Excellence,
Inc. (H.O.P.E. Inc) to prepare and update the Analysis of Impediments as required
and work with the City to conduct Fair Housing activities to its residents. H.O.P.E. Inc.
provides various activities such as: education, outreach, poster contests, and
marketing of the City's Fair Housing practices as defined within the consultant's scope
of work. The City provides information on HUD fair housing and lending practices as
part of homeownership materials, through community outreach and education, and
attendance at Homeowner Association meetings, Condominium Association meetings,
meetings with various external groups and associations interested in housing
programs.
City of Tamarac 25 FY 2010 - 2011 CAPER
The following Fair Housing activities benefited Tamarac residents:
For FY 2010/2011 twenty-nine Fair Housing Outreach sessions were held throughout
Broward County and attended by residents of Tamarac.
Monthly Fair Housing workshops are held throughout Broward
County on a monthly basis and is open to all residents.
Each month residents from Tamarac attended a workshop
or call into the H.O.P.E Hotline for assistance.
On -Going Posting of H.O.P.E. Inc. Discrimination hotline on City's
website.
On -Going -Ali Housing Assistance Applications contain language
referring to the Fair Housing Act and its contents.
April 2011 Tamarac participated in and was a co-sponsor at the "Fair
Housing Month Broward Symposium and Luncheon
On -going As a member of the Broward County Community
Development and Housing Task Force, the City and its
Housing staff participate in workshops on Foreclosure
Prevention, Homebuyer Opportunities and other housing
related activities. During these events a Fair Housing
agency is represented.
Summary of Analysis by H.O.P.E. Inc.
In review of key impediments identifying those systematic or structural issues which
limit the availability for people to take advantage of the full range of fair housing choice -
which should be available to them in the City of Tamarac, this analysis is a
comprehensive evaluation of the barriers that continue to inhibit such choice and offers
recommendations considered necessary toward improvements. This analysis
recommends specific measures to combat the identifiable barriers to fair housing
choice in light of community population increase and demographic changes as well as
the limited available affordable housing opportunities. The following impediments
identified are also considered in relation to data and previous information gathered
regarding specific housing and community facts. In sum, key impediments offer for
relevant data to be included demonstrating that specific groups have been affected by
limited affordable housing choice and seek to be remedied with heightened affirmative
marketing and monitoring practices including outreach and testing projects focused
toward both housing providers and community members. Overall, disparities and lack
of knowledge of discriminatory housing and lending practices offer a disparate impact
within the potential housing market for different groups of community members and as
such require actions to be taken to reach measurable results in order to ensure the
City's commitment to ensure fair housing initiatives and the provision of safe, decent,
and affordable housing and neighborhoods for all their residents.
City of Tamarac 26 FY 2010 - 2011 CAPER
Identification of Impediments to Fair Housing Choice
Community Redevelopment Associates of Florida, Inc. completed an Analysis of
Impediments to Fair Housing Choice for the City of Tamarac, Florida in February of
2004. The study identified some impediments to fair housing choice in Broward
County, and initiatives recommended in addressing the impediments. HOPE, Inc. has
reviewed the impediments and concludes that the Impediments and recommendations
identified by CRA continue to be current and relevant.
The following is recommended as the 2007 updated/revised list of identified
impediments to fair housing choice based on H.O.P.E., Inc's review of the data on the
2004 Al.
1. There is limited to inadequate knowledge of fair housing laws and their
application by the general public, as well as at the municipal level.
2. Neighborhoods in Broward and Tamarac remain starkly segregated by race.
3. Protected classes of persons, families with children and persons with
disabilities, in particular, face exceptional hurdles in finding adequate
housing in areas they desire due to non-compliance with fair housing laws.
4. Disparities exist in mortgage lending between racial groups.
5. There is an indicated need of more support for fair housing laws across
Broward County.
A copy of the Update Analysis of Impediments was previously sent to HUD, local
FHEO office. During FY 10/11 HUD's Fair Housing Equal Opportunity office contacted
the City to, make some minor changes to its Analysis of Impediments by adding
language referencing the monitoring efforts. taken to ensure the City's Fair Housing
program is successful and the needs of the residents are being met.
Section 31 Vicinity Hiring
During FY 2010/2011 the City's Housing Division began formulating a Plan to be
followed regarding Section 3 and Vicinity Hiring practices under its Housing Assistance
Programs as well as for other federally funded projects. Staff attended several Section
3 training courses throughout the year. For activities or projects funded by HUD, the
City has begun incorporating Section 3 / Vicinity Hiring language into its solicitations.
A draft Plan" was completed and will updated regularly.
Under its Neighborhood Stabilization Program — Round 3, the City reached out to
several local businesses to meet the NSP3 vicinity hiring expectation. A local.realtor,
surveyor and appraisal company is part of the NSP3 program.
Although in the beginning stages, the City has partnered with the Step -Up Program
from the Fort Lauderdale Housing Authority to participate in its Home Rehabilitation
City of Tuanarac 27 FY 2010 - 2011 CAPER
Program as a Section 3 Business. Section 3 training for the City's Affordable Housing
General Contractors will begin in the spring of 2012.
Davis -Bacon
Although Davis -Bacon practices have been followed in the City's federally funded
projects for years, a formal Plan was not in place. During FY 2010/2011 the City's
Housing Division also began formulating a Davis -Bacon Plan to be followed for
federally funded projects. Staff attended Davis -Bacon training and utilized webinars to
continue to educate staff. For activities or projects funded by HUD, the City has
improved Davis -Bacon language in its solicitations. A draft "Plan" was completed and
will updated regularly.
During FY 2010/2011, staff conducted on -site interviews with the crews at various
sidewalk installation locations. . A new solicitation for installation of sidewalks was
recently awarded. Staff will continue its on -site monitoring and will follow HUD
requirements with regard to weekly certified payroll processing.
Lead -Based Paint
The County implements and evaluates Lead -Based Paint regulation for the City of
Tamarac. Each applicant is screen through the application process by determining
whether the house was built prior to 1978. All homes build prior to 1978 is inspected
with the County's consultant Adviron Environmental System Inc. Adviron will evaluate
- the home with a Visual Assessment, Paint Testing, or Risk Assessment (or Lead
hazard Screen). County will fund lead testing through the County's CDBG housing
rehabilitation programs. The Residential Lead -Based Paint Hazard Reduction Act of
1992, also known as Title X. of the Housing and Community Development Act of 1992,
amended the Lead -Based Paint . Poisoning Prevention Act of 1971 (Lead Act), which
established the current Federal Lead -based paint requirements. The new lead -based
paint regulation implements sections 1012 and 1013 of this Act. The new regulation
appears within title 24 of the Code of Federal Regulations as part 35 (24 CFR 35.105).
HUD has issued a new regulation to protect young children from the poisoning hazards
of lead -based paint in housing that is financially assisted or sold with federal
government resources. The regulation, which took effect September 15, 2000,
increased the requirements in current lead -based paint regulations. The regulation
does not apply to housing built after January 1, 1978, when lead -based paint was
banned for residential use.
It is important to note that most of Tamarac' housing was built after 1978. A pamphlet
"Protect Your Family from Lead in Your Home" is given to each applicant explaining to
them the effects of Lead to adults and children. All homes receiving CDBG funds that
meet the criteria for Lead -Based Paint are being tested.
More attention is placed on eliminating lead dust and the new regulation outlines
City of Tamarac 28 FY 2010 - 2011 CAPER
clean-up and final clearance procedures. Occupants must receive notification of lead -
based paint hazards. In general, for homes built prior to January 1, 1978, all lead -
based paint must be either stabilized or removed; and dust testing must be performed
after the paint has been disturbed to ensure that a house is lead -safe.
The City of Tamarac has an Agreement for Services with a Lead Based Paint
Inspection company as well as an Asbestos Testing company to perform inspections to
all homes being rehabilitated and purchased using City assistance funds.
Institutional Structure
All direct Housing Assistance Program funds are administered in-house by City staff.
Since 2007 the City has provided the services necessary to carry out the intent of each
funding source such as: monitor the distributions, provide income certification, prepare
reports and offer direct assistance to the residents of Tamarac. Additionally, the City is
a .part of the HOME Consortium through Broward County, the administering agency;
however, all delivery of service is completed by the City's Housing Division.
The receipt of Neighborhood Stabilization Program (NSP), Round 1 funds resulted in
the hiring of two additional temporary staff members to process applications and
conduct income certifications. The two NSP1 positions expired November 2010.
The Housing Division reports to the Director of Community Development. The
Community Development Department consists of four Divisions: Housing, Planning
and Zoning, Code Compliance, and Business Revenue.
Continuum of Care
The City is a member of the Broward County Homeless Partnership Initiative, which is
the lead agency for the regional (Broward County) Continuum of Care. The City
supports the Initiative and its efforts to end homelessness. Through regular meetings
and reports provided by Broward County, the City is kept up to date with Tamarac's
homeless population.
Broward's Continuum of Care addresses all aspects of homelessness including
prevention, outreach, emergency shelter, transitional and permanent affordable
housing, and supportive services. This work includes:
• Facilitating community, business and governmental involvement in the
homeless continuum of care
• Direct. oversight of the County's three regional Homeless Assistance Centers
• Creating new and innovative programs to serve Broward's homeless
population (such as the County's first homeless medical respite care facility)
Participation in the creation of applications and requests for proposals
City of Tamarac 29 FY 2010 - 2011 CAPER
The City will continue to work with the County, and local non-profit social service and
housing providers to fully support the countywide Continuum of Care system to assist
homeless families and individuals. Housing staff attends regular meetings offering
input and assistance in the needs of Broward County's homeless population.
Leveraging Resources
Leveraging is utilized by the City as an excellent tool to better meet the needs of its low
and moderate income persons by increasing the total number of dollars available per
person. As a SHIP grantee, the City of Tamarac has been successful in leveraging
CDBG dollars against SHIP dollars to not only increase the total dollars available to the
applicant, but to assist certain moderate income persons' not eligible under CDBG
income criteria. Although the SHIP program funds have been limited over the past few
years, the City leveraged the following FY 2010/2011 funds to benefit low/moderate
income households:
• SHIP funds in the amount of: $ 0.00 Unfunded in FY 10/11
• HOME funds in the amount of: $123,916.00
Broward County has been designated as a HOME Consortium by the U.S. Department
of Housing and Urban Development (HUD) and receives an annual allocation of
HOME funds on behalf of the participating Consortium cities. These funds have
enabled members of the consortium to expand their initiatives and resources to
provide safe, decent and affordable housing to the residents of the participating cities.
The City of Tamarac is a part of the Consortium, and received $123,916.00 for fiscal
year 2010/2011. With HOME funds, the City will increase the financial resources
available for specific housing needs.
Other temporary funds; such as DRI and NSP1, were also leveraged when the activity
allowed.
MONITORING STANDARDS AND PROCEDURES
The City of Tamarac CDBG program will be monitored under Broward County
Monitoring Plan. Key elements of the monitoring plan are:
The Broward County Community Development Division Monitoring Plan is applicable for
all Community Planning and Development (CPD) grant programs such as the
Community Development Block Grant Program (CDBG), the HOME Investment
Partnerships Program (HOME) and the Emergency Shelter Grant Program (ESGP).
This plan includes standards and procedures that were used to monitor Division funded
activities in the major categories of Housing, Living Environment, and Economic
Opportunities as prioritized in the FY 2011- 2015 Five Year Consolidated Plan. The
extent to which barriers to affordable housing can be removed, minority business
outreach initiatives are effective, and Broward County Comprehensive Plan
City of Tamarac 30 FY 2010 - 2011 CAPER
requirements will also be monitored for performance purposes.
Sub -recipients approved for funding agreements under any one of the CPD grant
programs are provided a Procedures Manual for Sub -recipients. This manual
illustrates the standards and procedures they must comply with in order to fiscally and
programmatically work effectively with Broward County. Also, the funding agreement
includes a timetablelschedule for projects. This is comprised of specific work tasks, a
start-up date and a completion date. Sub -recipients are also required to submit,
Monthly Progress Reports, chronologically detailing the steps taken to meet the
quantifiable objectives enumerated. Monthly Progress Reports are intended to provide
an update on a sub -recipients progress in meeting agreed upon objectives; they should
include federally mandated reporting information, such as, matching contributions,
contracts let to minority and women owned businesses and statistics on any
relocations. In certain instances, additional information is required of sub -recipients so
that County staff can effectively engage in desk monitoring activities. Items such as
environmental review documents, documentation provided by escrow/title companies,
etc., necessary for determining compliance with certain policies may be requested as
necessary.
In-house staff monitors the timely expenditure of CPD grant program funds, especially
CDBG funds on an on -going basis. Monthly Progress Reports, reimbursement
requests and IDIS draw downs are tracked and documented regularly to ensure that
HUD expenditure rates are met.
Broward County identified the major categories of Housing, Living Environment, and
Economic Opportunities as high priorities in the Consolidated Plan. Most of the
activities implemented under these categories are carried. out by sub -recipients around
the County; however, the City does not utilize sub -recipients. All work is administered
in-house by City staff. These major categories cover all of the grant programs, CDBG,
HOME, and ESGP
Anti -displacement and Relocation Plan
The City of Tamarac has incorporated and will comply with the acquisition and
relocations requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended, and implementing regulations 49 CFR
24:. and it has in effect and is following a residential anti -displacement and relocation
assistance plan required under Section 104(d) of the Housing and Community
Development Act of 1974, as amended, in connection with any activity assisted with
funding under the CDBG and HOME programs. The City does not have an active,
funded relocation activity at this time.
City of Tamarac 31 FY 2010 - 2011 CAPER
PUBLIC PARTICIPATION &
NOTIFICATION
and
CITIZEN PARTICIPATION PLAN
City of Tamarac 32 FY 2010 - 2011 CAPER
PUBLIC NOTIFICATION
Efforts have been made to present a clear and concise statement of accomplishments
through the FY10/11 CAPER as outlined by the City's Public Participation Plan,
attached hereto as "Exhibit 1 ". All amendments to the FY 2010/2011 Annual Action
Plan were also advertised and open for public comment.
The City of Tamarac advertised the availability of this report on Sunday, November, 13
2011 in the Sun Sentinel newspaper, a copy of which is attached. Copies of the report
were available for review upon public request. A copy of the CAPER Public Notice is
attached hereto as "Exhibit 2".
The public hearing date for the approval of the CAPER was announced in the article
listed above and attached hereto.
PUBLIC COMMENTS
No public comments regarding the FY 2010/2011 CAPER were received after notice
was published nor at the public hearing on December 14, 2011.
PUBLIC PARTICIPATION
The City held a series of public hearings to develop and finalize the FY 2010/2011
Annual Action Plan in June and July 2010. The first public hearing was held on June
16, 2010 for the City Planning Board to collect project proposals and input during the
development . of the plan. Using the public input the City produced a list of
recommended projects for review by the City Commission and the public. The City then
advertised a 30-day public review period to collect any additional comments and
approve the plan. The Plan was available for review in the City, 7525 NW 88 Avenue,
Tamarac, FL 33321, in the City's Clerk Office. The City of Tamarac responded to all
written comments prior to adopting the FY 2010/2011 Annual Action Plan at the final
public hearing on July 14, 2010. All hearings and review periods were advertised in the
Sun -Sentinel.
Based on the above process, the Annual Action Plan was created and consisted of the
two activities plus program administration listed and reported on as part of this CAPER.
Approval of the FY 2010/2011 CAPER and a public hearing on the item took place
during the City Commission meeting on December 14, 2011.
City of Tamarac 33 FY 2010 - 2011 CAPER
CITIZEN'PARTICIPATION PLAN
Exhibit 1
City of Tamarac FY 2010 - 20I I CAPER
"EXHIBIT V
CITY OF TAMARAC, FLORIDA
CITIZEN PARTICPATION PLAN
In compliance with 24 CFR Part 91
Consolidated Submissions for Community Planning and
Development Programs
Subpart B: Citizen Participation and Consultation
U.S. Department of Housing and Urban Development
CDBG Citizen Participation Plan 1
CITIZEN PARTICIPATION PLAN
CITY OF TAMARAC, FLORIDA
Table of Contents
Introduction
3
Information to be Provided
3
Public Hearings
4
Hearing Notice
4
He�A Location(s)
5
Citizen Comment
5
Amendment to the Consolidated Plan'
5
Publication
5
Criteria for Amendment
6
Substantial Change Amendment
6
Performance Report
6
Public Notice
6
Access to Records
7
Technical Assistance
7
Complaints
7
CDBG Citizen Participation Plan 2
Introduction
The citizen participation component of all Community Development Block Grant (CDBG)
funded, activities for the City of Tamarac is an important element of our Community
Development Program and, if effectively implemented, can yield substantial benefits to
the City both in assessing need and establishing priorities.
As a recipient of Department Housing and Urban Development (HUD) CDBG.funds, the
City of Tamarac is required to adopt a Citizen Participation Plan to comply with the
provisions of 24 CFR Part 91: Consolidated Submissions for Community Planning ,and
Development Programs; Subpart B: Citizen Participation and Consultation.
These requirements are designed especially to encourage participation by low and
moderate income persons. Additionally, the City will take whatever actions are
appropriate to encourage the participation of all its citizens, including minorities and
non-English speaking persons, as well as persons with mobility, visual or hearing
impairments.
In response to -the above requirements of 24 CFR Part 91, Subpart E, the City of
Tamarac Consolidated Plan Citizen Participation Plan will be implemented in a manner
that encourages citizen participation in the development of the consolidated plan, any
amendments to the plan, and the performance report, with appropriate information
furnished to citizens.
The Citizen Participation Plan
encourage resident participation
amendments to the Plan, the
Performance Evaluation Report.
opportunity for resident comment.
Information to be Provided
provides for the implementation of practices that
in the development of the Consolidated Plan, any
Annual Action Plan, and the Consolidated Annual
The Citizen Participation Plan was prepared with the
Before the City adopts a consolidated plan, the City -will make available to citizens,
public agencies, and other interested parties information that included the amount of
assistance the City expects to receive and the range of activities that may be
undertaken, including the estimated amount that will benefit persons of low and
moderate income and the plans to minimize displacement of persons and to assist any
persons displaced. This information will be included in a summary of the proposed
consolidated plan, which, the City will publish for comment.
The summary will be published in the Sun Sentinel or Miami Herald, newspapers of
general circulation, and also may be published in other local newspapers at the City's
discretion.
CDBG Citizen Participation Plan 3
i
The summary will describe the contents and purpose of the consolidated plan, and will
state that copies of the .entire proposed plan may be examined at the Community
Development Department, Housing Division, located at 7525 NW 88 Avenue, Tamarac,
FL 33321, and at other government offices, libraries or public places that the City may
deem appropriate.
The summary will be published to allow a period of not less than 30 days to receive
comments from citizens on the proposed consolidated plan before the plan is finalized.
The City will consider any comments or views of citizens received in writing, or orally at
public hearings, in preparing the final consolidated plan. A summary of these
comments or views, and a summary of any comments or views not accepted and the
reasons therefore, will be attached to the final consolidated plan.
Notification of the availability of the consolidated plan as adopted will be published in
the "Sun Sentinel", a newspaper of general circulation, and also may be published in
other local newspapers at the City's discretion.
The notification will state that copies of the adopted consolidated plan can be examined
at City Hall, Community Development Department, Housing Division., located at 7525
NW 88 Avenue, Tamarac, FL 33321 and at other government offices, libraries or public
places that the City may deem appropriate.
Public Hearings
The City will conduct at least two (2) public hearings annually to obtain citizens' views
and to respond to proposals and questions. The hearings will be conducted . at a
minimum of two different stages of the program year. Together, these hearings will
address housing and community development needs, development. of proposed
activities, and review of program performance. In order to obtain the views of citizens
on housing and community development needs, including priority non -housing
community development needs, at least one of these hearings will be held before the
summary of the proposed consolidated plan is published for comment. The City is not
required to hold a public hearing to amend the consolidated ,plan, although one of the
public hearings could accommodate such a discussion.
Adequate advance notice of each hearing will be given to citizens, with sufficient
information published about the subject of the hearing to permit informed comment.
Hearing Notice
Each public hearing notice will be published in the Sun Sentinel or Miami Herald,
newspapers of general circulation, and also may be published in other local newspapers
at the City's discretion. Each notice will be published- in advance of the public hearing
date.
The City will allow for a 30-day public review period for each Annual Action Plan prior to
the public hearing date at which the City Commission is scheduled to approve the
CDBG Citizen Participation Plan 4
Annual Action Plan. During this 30-day public review period, the Action Plan will be
available for review at various locations throughout City Hall to receive citizen comment.
j All comments will be reflected in the Action Plan.
Hearing Location Us
Public hearings will be held at times and locations convenient to potential and actual
beneficiaries, and with accommodations for persons with disabilities. Public hearings
may be held during regularly scheduled City Commission meetings. In cases where a
significant number of non-English speaking residents can be reasonably expected to
participate in a public hearing, a translator will be provided to meet the communication
needs of the non-English speaking residents.
Citizen Comment
The City will consider any comments or views of citizens received in writing, orally at the
public hearings, in preparing the final consolidated plan, amendments of the plan or the
performance report. A summary of these comments or views, and a summary of any
comments or views not accepted and the reasons therefore, will be attached to the
adopted consolidated plan, amendments of the plan, or performance report.
Amendment to the Consolidated Plan
Publication
When the City decides to make a change that requires an amendment of the
consolidated plan, the City will provide citizens with reasonable notice of the change
and an opportunity to comment on it. A summary of the proposed amended
consolidated plan will be published in the Sun Sentinel or Miami Herald, newspapers of
general circulation, and also may be published in other local newspapers at the City's
discretion.
The summary will be published to receive comments from citizens on the proposed
amended consolidated plan, prior to finalization and submission to HUD. The City will
consider the comments or views received in writing in preparing the final amendment of
the plan. A summary of these public comments or views, and a summary of any
comments or views not accepted and reasons therefore, will be attached to the adopted
amended consolidated plan.
The City will make the adopted amended consolidated plan available to the public at the
time it is submitted to HUD and before it implements changes stipulated in the
amendment. The above noted published summary will state that copies of the
amended consolidated plan will be available to be examined at the Community
Development Department, 7525 NW 88t' Avenue, Tamarac, FL 33321, and at other
governmental offices, libraries or public places that the City may deem appropriate.
CDBG Citizen Participation Plan 5
Criteria for Amendment
The City will amend its approved plan whenever it makes one of the following decisions:
1. To carry out an activity, using funds from any program covered by the
consolidated plan (including program income), not previously described in the
action plan; or
2. To make substantial change in its allocation priorities or a substantial change in
the method of distribution of funds; or
3. To substantially change .the purpose, scope, location, or beneficiaries of an
activity.
Substantial Change Amendment
The City will apply the following criteria in determining whether a change in an activity or
project represents a substantial change:
A. Cancellation of an activity or project previously described in the
consolidated plan.
B. The movement of funds from one eligible activity to another by more than
25% of the costs of the total projects involved as projected in. the
consolidated plan. Projects included in the consolidated plan whose
actual costs exceed the estimates presented in the consolidated plan are
exempt from this policy when contingency funds are used to complete the
project.
C. The activity will not meet the National Objective that has been designated
by the City in the consolidated plan.
D. The aggregate use of CDBG funds fails to principally benefit very low- and
low-income families in a manner that ensures that -at least 70 percent of
the amount expended is for activities that benefit such persons during the
designated period.
Performance Report
Public.Notice
The City will submit its Consolidated Annual Performance Evaluation Report to HUD
within 90 days after the close of the City's program year. Notification of availability of
the performance report will be published in the Sun Sentinel or Miami Herald,
newspapers of general circulation, and may be published in other local newspapers at
the City's discretion.
The notification will be published prior to public hearing to receive comments from
citizens on the performance report, prior to finalization and submission to HUD.
CDBG Citizen Participation Plan 6
A summary of these public comments or views, and a summary of any comments or
views not accepted and the reasons therefore, will be attached to the performance
report.
As stated in the Public Hearings section of this Citizen Participation Plan, performance
will also be discussed at one of the two public hearings, at a minimum.
Access to Records
The City will provide citizens, public agencies, and other interested parties with
reasonable and timely access to information and records relating to the City's
consolidated plan and the City's use of assistance under the programs covered by 24
CFR Part 91. To request information, interested parties may contact the Community
Development Department at 7525 NW 88t' Avenue, Tamarac, FL 33321.
Technical Assistance
The City will provide technical assistance to groups representative of persons of very
low- and low-income that request such assistance in developing proposals for funding
assistance under any of the programs covered by the consolidated plan, with the level
and type of assistance determined by the City.
City Staff is available year-round for presentations or assistance to all interested parties,
including appearances before homeowners' associations, as well as civic community
action groups operating in areas traditionally affected by CDBG projects and activities.
Complaints
The City will respond to all complaints from citizens related to the consolidated plan,
amendments of the plan, or the performance report. The City will provide a timely,
substantive written response to every written citizen complaint, within 15 working days,
where practical. Complaints registered orally will be logged in the Complaint Register
located in the Community Development Department, with all pertinent information
recorded. The complaint will be responded to orally, or in writing, as deemed
appropriate by the City.
CDBG Citizen Participation Plan 7
PUBLIC NOTICE
Exhibit 2
City of Tamarac FY 2010 - 2011 CAPER
"EXHIBIT 2"
PUBLIC NOTICE
CITY OF TAMARAC, FLORIDA
CONSOLIDATED ANNUAL PERFORMANCE
EVALUATION REPORT (CAPER — FY 2010-2011)
COVERING — October 1, 2010 -- September 30, 2011
11 th Program Year
The City of Tamarac has completed its end -of -year performance
Consolidated Annual Performance Evaluation Report as required by
HUD under CFR-24; Part 91. This report assesses the City's
performance for fiscal year 2010-2011 relative to the expenditure of
funds provided by the Department of Housing and Urban
Development (HUD), .Community Development Block Grant (CDBG)
Program.
The public comment period will begin Monday, November 14, 2011
and end Tuesday, December 13, 2011. A Public Hearing will be held
on Wednesday, December 14, 2011, 7:00 p.m. at City Hall, 7525
N.W. 88t" Avenue, Tamarac, FL 33321. The City will submit this
CAPER to the local HUD office by December 15th12011.
The City of Tamarac complies with the provision of the American with
Disabilities Act. If you are a disabled person requiring 'any
accommodation or assistance, please notify the City of such need at
least 72 hours (3 days) in advance.
PR 26
FINANCIAL SUMMARY REPORT
Exhibit 3
My of Tamarac FY 2010 - 2011 CAPER
PR 26 - CDBG Financial Summary Report
Grantee
TAMARAC , FL
Pro -rare Year
2010
PART I: SUMMARY OF CDBG RESOURCES
01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR
0
02 ENTITLEMENT GRANT
$
452,940.00
03 SURPLUS URBAN RENEWAL
$
-
04 SECTION 108 GUARANTEED LOAN FUNDS
$
-
05 CURRENT YEAR PROGRAM INCOME
$
-
06 RETURNS
$
-
07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE
$
-
08 TOTAL AVAILABLE (SUM, LINES 01-07)
$
452,940.00
PART II: SUMMARY OF CDBG EXPENDITURES
09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNINGIADMINISTRATION
$
289,993.51
10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT
$
-
11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10)
$
289,993.51
12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
$
59,209.09
13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS
$
-
14 ADJUSTMENT TO COMPUTE. TOTAL EXPENDITURES
$
15 TOTAL EXPENDITURES (SUM, LINES 11-14)
$
349,202.60
16 UNEXPENDED BALANCE (LINE 08 - LINE 15)
$
,103,737.40
PART III: LOWMOD BENEFIT THIS REPORTING PERIOD
17 EXPENDED FOR LOW/MOD HOUSING IN SPECIALAREAS
$
-
18 EXPENDED FOR LOW/MOD MULTI -UNIT HOUSING
$
-
19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES
$
289,993.51
20 ADJUSTMENT TO COMPUTE TOTAL LOWIMOD CREDIT
$
-
21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20)
$
289,993.51
22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11)
100.00%
LOW/MOD BENEFIT FOR MULTI YEAR CERTIFICATIONS
23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION
PY: PY:
PY:
24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION
0
25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS
0
26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24)
0.00%
_ PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS
27 DISBURSED IN IDIS FOR PUBLIC SERVICES
$
65,415.21
28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR
$
-
29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR
$
-
30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS -
$
-
31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30)
$
65,415.21
32 ENTITLEMENT GRANT
$
452,940.00
33 PRIOR YEAR PROGRAM INCOME
$
-
34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP
$
-
35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34)
$
452,940.00
36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35)
14.44%
PART V: PLANNING AND ADMINISTRATION (PA) CAP
37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
$ _
59,209.09
38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR
$
-
39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR
$
-
40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS
$
-
41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 387 LINE 39 +LINE 40)
$
59,209.09
42 ENTITLEMENT GRANT
$
452,940.00
43 CURRENT YEAR PROGRAM INCOME
$
-
44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP
$
-
45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44)
$
452,940.00
46 PERCENT FUNDS OBLIGATED FOR PAACTIVITIES (LINE 41/LINE 45)
13.07%
PR03
SUMMARY -OF ACTIVITIES REPORT
Exhibit 4
City of Tamarac F'Y 2010 - 2011 CAPER
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9
SUMMARY OF CONSOLIDATED PLAN
PROJECTS
Exhibit 5
Vity 'of Tamarac FY 2010 - 2011 CAPER
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SECTION 3 REPORT
Exhibit 6
City of Tamarac FY 2010 - 2011 CAPER
Section 3 Summary Report
Economic Opportunities for
Low — and Very Low -Income Persons
See page 2 for Public Reporting Burden statement
" Program Codes
1 = Flexible Subsidy
2 = Section 202/t311
U.S. Department of Housing
and Urban Development
Offioe of Fair Housing
And Equal Opportunity
3 = Publidincllan Housing
A = Development,
8 = Operation
C = Modernization
4 - Homeless Assistance
5 - HOME
6 = HOME State Administered
7 = CDBG Entitlement
OMB Approval No: 2529-0043
(exp. WI/2007)
Hud Field Office:
B = CDBG State Administered
9 = Other CD Programs
10 = Other Housing Programs
Page 1 of 2 form HUD 60002 (612D01)
Ref 24 CFR 136
Part II: Contracts Awarded
1. Construction Contracts;
A Total dollar amount of all contracts awarded on the project $ 0
B. Total dollar amount of contracts awarded to Section 3 businesses $ 0
C. Percentage of the total dollar amount that was awarded to Section 3 businesses 0 %
D. Total number of Section 3 businesses receiving contracts
2. Non-Construction•Contracts:
A. Total dollar amount all non -construction contracts awarded on the projectlactWdy $ 0
B. Total dollar amount of non -construction contracts awarded to Section 3 businesses $ 0
C. Percentage of the total dollar amount that was awarded to Section 3 businesses 0 %
D. Total number of Section 3 businesses receiving non -construction contracts 0
Part III: Summary
Indicate the efforts made to direct the employment and other economic opportunities generated by HUD financial assistance for housing
and community development programs, to the greatest extent feasible, toward low -and very low-income persons, particularly those who
are recipients of government assistance for housing. (Check all that apply.)
_❑_ Attempted to recruit low-income residents through: local advertising media, signs prominently displayed at the project site,
contracts with community organizations and public or private agencies operating.within the metropolitan area (or
nonmetropolitan county) in which the Section 3 covered program or project is located, or similar methods.
_❑_ Participated In a HUD program or other program which promotes the training or employment of Section 3 residents.
_❑_ Participated in a HUD program or other program which promotes the award of contracts to business concems which meet the
definition of Section 3 business concerns.
_❑_ Coordinated with Youthbuild Programs administered in the metropolitan area in which the Section 3 covered project is located.
Other; describe below.
City staff attended several Section 3 training session dying FY 2010/2011.The Housing Division drafted a Section 31 Vicinity Hiring Plan.
Over the next year, staff will work with the Qualified General Contractors to determine Section 3 eligibility.
Public reporting for this collection of Information is estimated to average 2 hours per response, including the time for reviewing instructions,
Searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.
This agency may not collect this Information, and you are not required to complete this form, unless it displays a currently valid OMB
number.
Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u, mandates that the Department ensure that
employment and other economic opportunities generated by its housing and community development assistance programs as directed
-toward low- and very -low income persons, particularly those who are recipients of government assistance housing. The regulations are
found at 24 CFR Part 135. The information will be used by the Department to monitor program recipients' compliance with Section 3, to
assess the results of the Department's efforts to meet the statutory objectives of Section 3, to prepare reports to Congress, and by
recipients as self -monitoring tool. The data is entered into a database and will be analyzed and distributed. The collection of information
involves recipients receiving Federal financial assistance for housing and community development programs covered by Section 3. The
information will be collected annually to assist HUD in meeting its reporting requirements under Section 808(e)(6) of the Fair Housing Act
and Section 916 of the HCDA of 1992. An assurance of confidentiality is not applicable to this form. The Privacy Act of 1974 and OMB '
Circular A-108 are not applicable. The reporting .requirements do not contain sensitive questions. Data is cumulative; personal identifying
information is not included.
HUD FORM 2516
CONTRACT AND SUBCONTRCT
ACTIVITY REPORT
Exhibit 7
City of Tamarac FY 2010 - 2011 CAPER
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