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HomeMy WebLinkAboutCity of Tamarac Resolution R-2011-023Temp. Reso. # 11971 February 9, 2011 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2011 - c� 3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF TAMARAC AND THE CITY OF NORTH LAUDERDALE PROVIDING FOR FLEET MAINTENANCE AND REPAIR SERVICES FOR THE NORTH LAUDERDALE FIRE DEPARTMENT; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE SAID AGREEMENT AND TAKE ALL STEPS NECESSARY TO EFFECTUATE THE INTENT OF THE RESOLUTION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac Public Works Department is responsible for the maintenance of City -owned vehicles and equipment; and WHEREAS, the City of North Lauderdale has expressed interest in contracting with the City of Tamarac for maintenance and repair services of the North Lauderdale Fire Department Fleet; and WHEREAS, the Public Works Director has reviewed the operations and resources of the Fleet Maintenance Division within the Public Works Department and has determined it is advantageous to the City to enter into an interlocal agreement with North Lauderdale for said fleet maintenance and repair services; and WHEREAS, the City of Tamarac and North Lauderdale have negotiated an Agreement that will provide the aforementioned services in a cost-effective and efficient manner to North Lauderdale and provide the City of Tamarac reasonable compensation, a copy of the Agreement is hereto attached as "Exhibit 1 "; and Temp. Reso. # 11971 February 9, 2011 Page 2 WHEREAS, the Public Works Director and Financial Services Director recommend approval of an Interlocal Agreement with North Lauderdale forfleet maintenance and repair services; and WHEREAS, the City Commission of the City of Tamarac believes the Interlocal Agreement with the City of North Lauderdale for fleet maintenance and repair services is in the best interest of the City of Tamarac. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA THAT: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. All Exhibits attached hereto are hereby incorporated herein and made a specific part of this resolution. SECTION 2: The City Commission hereby approves the Interlocal Agreement between the City of Tamarac and the City of North Lauderdale providing for fleet maintenance and repair services for the North Lauderdale Fire Department, attached hereto as "Exhibit 1 ", and authorizes the appropriate City Officials to accept and execute the Interlocal Agreement and to take all steps necessary to effectuate the intent of this resolution. SECTION 3: All Resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Temp. Reso. # 11971 February 9, 2011 Page 3 SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 5: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this day of ,2011. r PAMELA BUSHN LL MAYOR ATT PETER M. J. WtHARDSON, CRM, CMC CITY CLERK.A, IVIAq `����� ►►rr�,� O.............. 0 ' RECORD OF COMMISSION VOTE: ZZ �'•..� - v: CC= MAYOR BUSHNELL E 1g6 ; O1 DIST 2: V/M GOMEZ :�9'• SEP\" -�'': DIST 3: COMM. GLASS DIST 4: COMM. DRESSLER _V::�� I HEREBY CERYOVUW`1\F AVE APPROVED THIS RESOLUTION AS TO FORM. I Y04fiA'L, SA EL S. 15OWN CITY ATTORNE c INTERLOCAL AGREEMENT BETWEEN THE CITY OF TAMARAC AND THE CITY OF NORTH LAUDERDALE FOR FIRE FLEET MAINTENANCE AND REPAIR SERVICES THIS INTERLOCAL AGREEMENT made and entered into on the day of , 2011, by and between: The CITY OF TAMARAC, a Florida municipal corporation, hereinafter referred to as "TAMARAC;" The CITY OF NORTH LAUDERDALE, a Florida municipal corporation, hereinafter referred to as "NORTH LAUDERDALE". TAMARAC and NORTH LAUDERDALE may be collectively referred to as the "PARTIES." NOW THEREFORE, in consideration of the mutual terms, covenants, promises, and payments hereinafter set forth, TAMARAC and NORTH LAUDERDALE agree as follows: DEFINITIONS: Emergency Services: Shall mean those services for which the Tamarac Technician and / or towing services is required to do any repairs or services outside of regular business hours; and shall be invoiced a minimum of three hours overtime labor rate per "Exhibit A". Equipment: Shall mean specialized machinery and non -motorized attachments including, but not limited to, trailers, generators, etc. Fire -Fighting Equipment: Shall mean any rolling apparatus, appliance, or attachment intended for use by the a fire service unit in the fire suppression activities including, but not limited to, fire extinguishers, hoses, ladders, truck -mounted pumps, etc., but not including any equipment considered to be part of a vehicle's engine. Garage: Shall mean the City of Tamarac Garage located at 6011 Nob Hill Road, Tamarac, Florida. Major Repairs: Those repairs including, but not limited to, body work, total engine, transmission, differential gear assembly, overhaul, and hydraulic system services. Minor Repairs: Those diagnostic services and repairs including, but not limited to, tune-ups, alignments, replacement and repair of tires, batteries, mufflers, brakes, alternators, fuel/water pumps, belts, shocks, struts, ball joints, etc.; air conditioning system, charging system, fuel system, electrical system, and cooling system services/repairs, and other similar minor services, but not including any operations considered "Major Repairs". 1 Preventative Maintenance: Shall mean those services typically implemented to ensure safety and avoid major repairs including, but not limited to, periodic oil changes, oil filter changes, chassis lubes, checking brakes, belts, fluids, wiper blades, and any other potentially malfunctioning components. Preventative Maintenance shall be performed quarterly (four times annually) based on current use and industry standards. Regular Business Hours: Shall mean hours between 7:00 a.m. and 4:00 p.m. Monday — Thursday and 7:00 a.m. to 3.00 p.m. Friday, not including scheduled Tamarac Holidays. Vehicles: Shall mean all North Lauderdale Fire Department vehicles specifically included in this Agreement per Exhibit C. 1. SCOPE OF SERVICES 1.1 TAMARAC shall provide Fleet Preventive Maintenance and Repair Services to NORTH LAUDERDALE FIRE DEPARTMENT consisting of in-house and contractual services. The labor rate for all work performed by TAMARAC for routine and emergency services is specifically set forth in Exhibit A. For purposes of this Agreement, Emergency Services shall mean services for which the TAMARAC technician and/or towing services is required to do any repairs or services that are required to be provided outside the hours of 7:00 a.m. to 4:00 p.m., Monday — Thursday, 7:00 a.m. to 3:00 p.m. Friday, or on TAMARAC' S scheduled holidays. 1.1.1 Annual Cost Adjustment: Beginning the first year upon renewal of this Agreement and annually thereafter, the rates listed in "Exhibit A" shall be increased by the Annual CPI Adjustment or Annual Salary Adjustment, whichever is greater. In the event the CPI and Salary Adjustment for the previous twelve months are negative, there shall be no adjustment to the rates. 1.1.2 Annual CPI Adjustment: As used herein, Annual CPI Adjustment shall mean, the increase in the Consumer Price Index (CPI) for US City Average of "Motor Vehicle Maintenance and Servicing" as published by U.S. Department of Labor, Bureau of Labor Statistics, or its successor agency for the latest available twelve (12) months. 1.1.3 Annual Salary Adjustment: As used herein, Annual Salary Adjustment shall mean, the annual percentage increase in accordance to any contractual wage adjustments for TAMARAC employees. 1.1.4 TAMARAC may provide recommendations to NORTH LAUDERDALE, regarding the replacement cycle of vehicles and equipment serviced under this Agreement. NORTH LAUDERDALE is not required to implement such replacement recommendations, however, the Annual Preventive Maintenance Rate per Exhibit A may be subject to revision. 2 1.2 In-house and Sub -contracted work: Charges for work performed by in-house labor shall be billed at the labor rate listed in "Exhibit A", with zero (-0-) markup on parts. Services provided contractually are listed in "Exhibit B". A markup on services of 15% or one hour of labor at the regular labor rate, whichever is less, will be assessed for the administration and handling of contractual work listed in "Exhibit B". TAMARAC reserves the right to assign work to its subcontractors (defined as having an ongoing TAMARAC Contract) without incurring multiple quotes. Per City of Tamarac Purchasing Procedures and City Ordinance, TAMARAC may be required to obtain quotes for work greater than $2,500; in that event, TAMARAC will provide NORTH LAUDERDALE with copies of said quotes. TAMARAC reserves the right in its sole discretion to contract for work presently performed internally if workload or lack of manpower will have a negative impact on vehicle or equipment downtime. However, no work presently performed internally shall be contracted out without first providing NORTH LAUDERDALE the opportunity to bring the vehicle/equipment to another repair shop of NORTH LAUDERDALE' S choice. 1.3 In the event NORTH LAUDERDALE chooses to bring the vehicle/equipment elsewhere, NORTH LAUDERDALE shall be responsible for transporting such vehicle/equipment to such other repair shop and the only charges from TAMARAC shall be for inspection and evaluation to ascertain the problem. NORTH LAUDERDALE shall not incur any other charges from TAMARAC for such decision. NORTH LAUDERDALE shall provide TAMARAC with documentation of any service or repair provided by a third -party. 1.4 Preventive Maintenance Services shall be coordinated between the North Lauderdale Fire Chief or Designee and the City of Tamarac Fleet Maintenance Supervisor. 1.5 TAMARAC and NORTH LAUDERDALE agree that the labor rate provided under this contract is for vehicles and equipment of the type listed in the inventory found in "Exhibit C" which may change from time to time. Should NORTH LAUDERDALE provide services that alter the nature of the vehicles and equipment included in the inventory found in "Exhibit C", TAMARAC and NORTH LAUDERDALE will negotiate a Labor and Annual Preventive Maintenance Rate for said vehicles and equipment. However, no change in the labor rate, other than the annual CPI adjustment and annual salary adjustment set forth in Section 1.1, shall occur without the expressed written acceptance of both parties. TAMARAC reserves the right to terminate this Agreement in accordance with Section 7 should TAMARAC and NORTH LAUDERDALE be unable to negotiate an acceptable rate. NORTH LAUDERDALE shall make any newly acquired vehicles available to TAMARAC for inspection prior to putting said vehicle in service. 1.6 The current budget and cost is provided in Exhibit "A". TAMARAC shall no later than May 3 1 " of each year, provide NORTH LAUDERDALE with a schedule and budget for required Preventative Maintenance for the upcoming Fiscal Year. The budget for Preventative Maintenance shall be adjusted accordingly for increases or decreases in NORTH LAUDERDALE's fleet compliment. For budgetary purposes, the annual CPI adjustment and annual salary adjustment shall be estimated; the actual CPI adjustment and actual salary adjustment shall be used implemented in the annual rate adjustment per section 1.1. 1.7 Upon execution of this Agreement, but prior to initiation of all repairs and preventative maintenance, NORTH LAUDERDALE shall present all vehicles and equipment listed in "Exhibit C" for a thorough Pre -service Inspection. The labor rate for said service is specifically set forth in "Exhibit A". Any repairs or service resulting from the Pre -service Inspection shall be performed and invoiced as set forth in this Agreement. 1.8 TAMARAC shall not repair any vehicle or equipment where cost of repair exceeds $2,500 without first providing NORTH LAUDERDALE a written cost proposal for such repairs (including parts and labor) and receiving written approval from NORTH LAUDERDALE's Fire Chief or designee for such repair(s). NORTH LAUDERDALE shall not be responsible for unauthorized repairs performed by TAMARAC. 1.8.1 TAMARAC shall deem NORTH LAUDERDALE to have consented to all repairs less than $2,500 upon executing this Agreement. 1.8.2 Reasonable consent for repairs exceeding $2,500 shall not be withheld by NORTH LAUDERDALE. Upon receipt of written cost proposal, NORTH LAUDERDALE shall have one (1) business day to approve or reject repair(s). No response to the written proposal shall be deemed to be an approval of said repair(s). 1.8.3 In the event NORTH LAUDERDALE desires to secure alternate quotes for major repairs after the unit has been transported to TAMARAC, NORTH LAUDERDALE shall be responsible for transporting the vehicle to other repair shops and at no time shall TAMARAC hold a vehicle for more than one (1) business day without requesting approval of major repairs from NORTH LAUDERDALE, subject to approval by TAMARAC. .19 1.8.4 Per Section 1.10, there shall be no fee . incurred if NORTH LAUDERDALE determines it to be in their best interest to have repair services performed by a qualified third -party, NORTH LAUDERDALE shall provide documentation of such third -party services per section 1.3. 1.8.5 If TAMARAC deems service to be essential to prevent further property damage or failure to perform service that would cause unsafe operation of the unit (e.g. imminent brake failure), NORTH LAUDERDALE shall have the service performed by TAMARAC or its contractor, or a qualified third -party. Failure to have such essential service performed may result in termination of the Agreement. TAMARAC may require NORTH LAUDERDALE to provide written acknowledgement of non -consent for essential services, wherein NORTH LAUDERDALE understands and accepts all liability for refusal of said essential services. 1.8.6 Scope of Services shall not include repairs, service, or inspection of Fire - Fighting Equipment; and TAMARAC will not be responsible for the condition, safety, or operation of said Fire -Fighting Equipment. 1.9 Standard response to a vehicle requiring towing will consist of TAMARAC dispatching NORTH LAUDERDALE's Towing Service to bring the vehicle to the TAMARAC Fleet Garage upon which it will be serviced the next business day in accordance with the terms and conditions of this Agreement. 1.9.1 The TAMARAC Fleet Maintenance Supervisor or Designee shall be authorized by NORTH LAUDERDALE to dispatch NORTH LAUDERDALE's contracted Towing Service to bring vehicles and equipment listed in "Exhibit C" of this Agreement that are not in drivable condition or require service after hours. 1.9.2 NORTH LAUDERDALE shall be responsible for all costs associated with towing of vehicles and equipment. 1.10 NORTH LAUDERDALE is responsible for fuel and insurance of the vehicles and equipment in "Exhibit C". 1.11 NORTH LAUDERDALE shall be responsible for performing periodic vehicle inspection and upkeep per NFPA Standards and/or manufacturer's recommendation (e.g. visual inspection/monitoring of tire tread, air pressure, fluid levels, belts, etc.) to ensure safe operation of vehicles and equipment between services and identify potential service needs (e.g. visible leaks, loose or broken belts, etc.). 1.12 TAMARAC shall provide a quarterly performance report showing the average amount of time vehicles are out -of -service for Preventive Maintenance, Major Repairs, and for contractual services performed by TAMARAC sub -contractors. 5 1.13 NORTH LAUDERDALE shall sign the service ticket before accepting a repaired vehicle back in service. TAMARAC and NORTH LAUDERDALE shall inspect vehicles and equipment for any repairable damage (e.g. dents, scratches, etc.), which may not have been pre-existing to the unit being brought in for service. Any damage found shall immediately be brought to the attention of the Tamarac Fleet Services Supervisor. 1.13.1 Prior to accepting or performing any work on a vehicle or equipment at the Fleet Garage or any other location, TAMARAC and NORTH LAUDERDALE shall inspect the unit and shall note any repairable damage (e.g. dents, scratches, etc.). Any such damage shall be deemed to be pre-existing. 1.13.2 By signing the service ticket accepting a vehicle following any repair or service, NORTH LAUDERDALE acknowledges that the vehicle has no unreported repairable damage and shall have no future claims for any pre- existing repairable damage. 1.14 This is a non-exclusive contract. NORTH LAUDERDALE may, in its sole and absolute discretion, utilize other qualified parties to provide any repair services provided by TAMARAC if NORTH LAUDERDALE deems it to be in the best interest of NORTH LAUDERDALE. Any such repairs performed by a third -party while this Agreement is in effect shall be reported to TAMARAC per Section 1.3 of this Agreement. 2 TERM 2.1 This Agreement shall be effective April 1st, 2011 upon approval of TAMARAC's and NORTH LAUDERDALE's City Commissions and shall be eligible for renewal on October 1, 2011 and annually in subsequent years unless otherwise terminated pursuant to Section 7 of this Agreement. 3 COMPENSATION 3.1 NORTH LAUDERDALE shall compensate TAMARAC as provided for in the pricing sheet attached as "Exhibit A". 3.2 TAMARAC shall submit an itemized invoice to NORTH LAUDERDALE, listing labor and parts per equipment number upon completion of the work performed in- house. For contractual work, a copy of the invoice from the sub -contractor shall be provided. Preventative Maintenance shall be billed each month at 1/12 the annual fee. As provided for in the pricing sheet attached as "Exhibit A", TAMARAC shall submit an invoice of the one-time pre -inspection of all vehicles and equipment included in "Exhibit C". n 3.3 Emergency services shall be invoiced a minimum of three hours overtime labor rate per "Exhibit A". 3.4 Labor for all service and repairs performed outside of the Tamarac Fleet Garage (e.g. road service) will include travel time to and from the service location (portal- to-portal billing). 3.5 Invoices shall be sent to: North Lauderdale Fire Department 6151 Bailey Road North Lauderdale, Florida 33068 3.6 NORTH LAUDERDALE shall make payment to TAMARAC within thirty (30) calendar days after receipt of each invoice. Payment shall be sent to the attention of: Tamarac Fleet Maintenance Services City of Tamarac Public Works 6011 Nob Hill Road Tamarac, Florida 33321 4 INDEMNIFICATION 4.1 In addition to the provisions set forth in Section 6 of this Agreement and to the extent permitted by law, each party of this Interlocal Agreement shall indemnify and save each other harmless, including its officers, employees and agents from and against, any and all claims, injuries, damages, omissions, penalties, judgments, and liability, actions or causes of action arising out, or as a result of the actions of each party their agents, employees, contractors or subcontractors under this Interlocal Agreement. Provided, however, this indemnification shall only be to the extent and within the limitations of Section 768.28, Florida Statutes. 5 WARRANTY 5.1 Warranty of Workmanship: TAMARAC warrants all workmanship for a period of ninety (90) days from date of completion. NORTH LAUDERDALE shall provide notice of such warranty claims to TAMARAC in writing or via email: Fleet Maintenance Supervisor COPY Public Works Director City of Tamarac TO City of Tamarac 6011 Nob Hill Road 6011 Nab Hill Road Tamarac, Florida 33321 Tamarac, Florida 33321 vines@tamarac.org jacks@tamarac.org 5.2 Parts and materials used in conjunction with repair and service as provided in this Agreement shall remain subject to Manufacturer's Warranty. 6 INSURANCE 7 6.1 The parties hereto acknowledge that NORTH LAUDERDALE is a governmental entity subject to the limitations of Section 768.28, Florida Statues. NORTH LAUDERDALE shall institute and maintain a fiscally sound and prudent risk management program with regard to its obligations under this Agreement in accordance with the provisions of Section 768.28, Florida Statutes. 6.2 The parties hereto acknowledge that TAMARAC is a governmental entity subject to the limitations of Section 768.28, Florida Statues. TAMARAC shall institute and maintain a fiscally sound and prudent risk management program with regard to its obligations under this Agreement in accordance with the provisions of Section 768.28, Florida Statutes. 6.3 NORTH LAUDERDALE shall obtain at NORTH LAUDERDALE' S expense all necessary insurance in such form and amount as required by TAMARAC'S Risk and Safety Manager before beginning work under this Agreement including, but not limited to, Workers' Compensation, Commercial General Liability, and all other insurance as required by the City. NORTH LAUDERDALE shall maintain such insurance in full force and effect during the life of this Agreement. NORTH LAUDERDALE shall provide to TAMARAC'S Risk and Safety Manager certificates of all insurances required under this section prior to beginning any work under this Agreement. NORTH LAUDERDALE will ensure that all subcontractors (towing) comply with the above guidelines and will retain all necessary insurance in full force throughout the term of this agreement. 6.4 NORTH LAUDERDALE shall indemnify and hold TAMARAC harmless for any damages resulting from failure of NORTH LAUDERDALE to take out and maintain such insurance. NORTH LAUDERDALE'S General Liability Insurance policies shall be endorsed to add the City of TAMARAC as an additional insured. NORTH LAUDERDALE shall be responsible for payment of all deductibles and self-insurance retentions on NORTH LAUDERDALE' S Liability Insurance policies. 6.5 The following are required types and minimum limits of insurance coverage, which NORTH LAUDERDALE agrees to maintain during the term of this contract: Line of Business/ Coverage Occurrence Aggregate General Liability $1,000,000 $2,000,000 Automobile Liability/Property $1,000,000 $2,000,000 Workers' Compensation Statutory E 7 TERMINATION 7.1 Each party is authorized to terminate this Agreement, with or without cause, by providing the other party sixty (60) days notice of its intention to terminate the agreement. 7.2 TAMARAC may, pursuant to Section 1.6.5 of this Agreement, terminate this Agreement if NORTH LAUDERDALE fails to have service performed without which would result in unsafe operation of the unit (e.g. imminent brake failure). Notice shall be provided by certified mail, return requested to: Notice to TAMARAC shall be provided to: Public Works Director City of Tamarac Public Works 6011 Nob Hill Road Tamarac, Florida 33321 Notice to NORTH LAUDERDALE shall be provided to: Fire Chief COPY City Attorney North Lauderdale Fire Dept TO City of North Lauderdale 6151 Bailey Road 701 SW 71"Avenue North Lauderdale, FL 33068 North Lauderdale, FL 33068 8 ASSIGNMENT 8.1 TAMARAC shall not assign, or transfer its rights, title or interests in the Agreement without NORTH LAUDERDALE's prior written approval. 9 GOVERNING LAW; VENUE 9.1 The validity, construction, and effect of this Agreement shall be governed by the laws of the State of Florida. 9.2 Any claim, objection or dispute arising out of the terms of this Agreement shall be litigated in the Seventeenth Judicial Circuit in and for Broward County, Florida. 10 ENTIRE AGREEMENT 10.1 This Agreement contains the entire understanding of the Parties relating to the subject matter hereof superseding all prior communications between the parties whether oral or written. This Agreement may not be altered, amended, modified or otherwise changed nor may any of the terms hereof be waived, except by a written instrument executed by both Parties. The failure of a party to seek redress for violation of or to insist on strict performance of any of the covenants of this 9 Agreement shall not be construed as a waiver or relinquishment for the future of any covenant, term, condition or election but the same shall continue and remain in full force and affect. 11 SEVERABILITY 11.1 Should any part, term or provision of this Agreement be by the courts decided to be invalid, illegal or in conflict with any law of this State, the validity of the remaining portions or provisions shall not be affected thereby. 12 NOTICES 12.1 Unless otherwise specified herein, all notices and other communications required or permitted under this Agreement shall be in writing and given by: hand delivery: registered or certified mail, return receipt requested; overnight courier, or facsimile to: CITY OF TAMARAC: Fleet Maintenance Supervisor COPY Public Works Director City of Tamarac TO City of Tamarac 6011 Nob Hill Road 6011 Nob Hill Road Tamarac, Florida 33321 Tamarac, Florida 33321 Phone: 954-597-3730 Phone: 954-597-3734 Fax: 954-597-3720 Fax: 954-597-3710 NORTH LAUDERDALE: Fire Chief COPY North Lauderdale Fire Dept TO 6151 Bailey Road North Lauderdale, Florida 33068 Phone: Fax: City Attorney City of North Lauderdale 701 SW 71" Avenue North Lauderdale, Florida 33068 Phone: Fax: or to such other address as any party may designate by notice complying with the terms of this Section. Each such notice shall be deemed delivered: on the date delivered if by personal delivery of overnight courier; on the date upon which the return receipt is signed or delivery is refused or the notice is designated by the postal authorities as not deliverable, as the case may be if mailed; and on the date of transmission with confirmed answer back if by fax. 10 IN WITNESS WHEREOF, CITY OF TAMARAC and CITY OF NORTH LAUDERDALE, FLORIDA, have executed this Agreement the Day and year first above written. VMAR %, CITY OF TAMARAC, FLORIDA: U _\SHED : a = BY- , :.ESA ,c�g3 1 MICHAEL CERNECH, CITY MANAGER O ATTEST: ' PETER RICHARJ]JSON, CITY CLERK APPROVED AS TO FORM: AICE OF THE CITY ATTORNEY ATTEST: CITY OF NORTH LAUDERDALE: BY: _Ih�6 AMBREEN BRATTY, CITY MANAGER. VANCHERI, CITY CLERK APPROVED AS TO FORM: va'eo SA//r OFFICZ OF TffE C11fVTTORNEY SSG:JGH H:\2005\050164 TAMARAC\AGMTS\Agreement with NL for Fleet Maintenance.doc 11 Exhibit A to the Agreement between the City of Tamarac and City of North Lauderdale for Fleet Maintenance Services for the North Lauderdale Fire Department Pre -Inspection, Annual Preventive Maintenance, and Labor Rate Charges for NLFD Vehicles specifically included in this Agreement: 1. Pre -inspection of NLFD Vehicles (one-time cost upon $ 1,650.00 execution of this Agreement but before any preventive Maintenance) 2. Annual Preventive Maintenance of NLFD Vehicles $14,770.00 inclusive of all parts and labor, but not including cost of any repairs, major or minor, that are identified as a result of Preventive Maintenance 3. Hourly Labor Rate for Regular Time Repairs $ 55.00 (7:00 a.m. — 4:00 p.m. Monday — Thursday) (7:00 a.m. — 3:00 p.m. Friday) 4. Hourly Labor Rate for Overtime $ 65.00 (Times outside of regular time, scheduled City of Tamarac Holidays, and weekends) 5. Contractual Services performed by City of Tamarac Contracted Service Subcontractors Cost plus 15% or one hour of regular time labor ($55.00) whichever is less 6. Parts Cost of parts with zero (-0-) mark u 12 Exhibit B to the Agreement between the City of Tamarac and City of North Lauderdale for Fleet Maintenance Services for the North Lauderdale Fire Department CONTRACTUAL SERVICES CURRENT SERVICES SUBCONTRACTED OUT: Body Work Glass Replacement Major Engine Work Transmissions Alignments, Tire Repairs/Replacements Interior Work Tinting Alarms Decals and Stripping Bucket Truck repairs & Certifications Major Hydraulic Repairs Oxygen Systems Per this Agreement, the City of Tamarac reserves the right to assign work to its subcontractors for work presently performed internally if workload or lack of manpower will have a negative impact on vehicle or equipment downtime. 13 do Exhibit C to the Agreement between the City of Tamarac and City of North Lauderdale for Fleet Maintenance Services for the North Lauderdale Fire Department North Lauderdale Fire Vehicles Part of Agreement QTY DESCRIPTION 1 Aerial Truck 2 Engines 4 Rescue Vehicles 1 Crown Victoria Sedan 2 Ford F-150 Pick-up Should North Lauderdale provide services that alter the nature of vehicles and equipment included in this inventory, Tamarac and North Lauderdale will negotiate a labor rate for said vehicles and equipment. 14 Q+ D O� w• 701 Southwest 71M Avenue, North Lauderdale, Florida 33068-2395 954-722-0900 Fax 954-720-2151 www.nlauderdale.org March 1, 2011 Peter Richardson, City Clerk City of Tamarac 7525 NW 88 Avenue Tamarac, FL 33321 Re: Execution of Documents Dear Mr. Richardson: MAYOR VICE MAYOR Jack Brady John R. Cangemi COMMISSIONER COMMISSIONER Gary Frankel Rich Moyle COMMISSIONER CITY MANAGER David G. Hilton Ambreen Bhatty CITY ATTORNEY CITY CLERK Samuel S. Goren Patricia Vancheri Enclosed please find two original copies of each of the following Agreements: ILA between the City of Tamarac and the City of North Lauderdale for Fire Fleet Maintenance and Repair Services • Agreement between the City of North. Lauderdale and the City of Tamarac providing for Temporary Use of Fire Rescue and. Emergency Services' Equipment and/or Vehicles • Agreement between the City of Tamarac and the City of North Lauderdale providing for Temporary Use of Fire Rescue and Emergency Services' Equipment and/or Vehicles Please have the appropriate parties execute each agreement and keep one fully executed copy for your records and return a fully executed copy of each agreement to me. Thank you. Sincerely, Patricia Vancheri City Clerk