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Home My WebLink AboutCity of Tamarac Resolution R-2011-055Temp. Reso. #12027 May 3, 2011 Page 1 of 4 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2011--, Lk5 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO APPROVE THE PARTICIPATION IN A PURCHASING AGREEMENT FOR SOLAR SALT FOR WATER TREATMENT FROM MORTON SALT, UTILIZING THE SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP BID #2009-004 FOR AN ESTIMATED TOTAL COST OF $35,381.50 ANNUALLY, APPROVING FUNDING FROM THE APPROPRIATE ACCOUNTS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Solar Salt is a necessary chemical required for the purification and processing of water at the City of Tamarac Water Treatment Plant; and WHEREAS, the City of Tamarac participates in cooperative purchasing efforts with other governmental entities within South Florida through its membership in the Southeast Florida Governmental Purchasing Cooperative Group (the Co-op); and WHEREAS, the City of Tamarac is a party to certain agreements awarded by the Co-op, including the agreement for Solar Salt; and WHEREAS, the City of Boca Raton on behalf of the Southeast Florida Governmental Purchasing Cooperative Group (the Co-op), which included quantities specifically required for the City of Tamarac has competitively solicited an Agreement to provide Solar Salt for Water Treatment purposes; and 1 Temp. Reso. #12027 May 3, 2011 Page 2 of 4 WHEREAS, The Co-op, through the City of Boca Raton City Council awarded Bid #2009-004 for "Sodium Chloride Solar Salt (Bulk)" as Council Item 3-A-1 at its regular scheduled meeting of March 24, 2009; to Morton Salt, Chicago, Illinois, (incorporated by reference and on file in the office of the City Clerk under Resolution #R-2009-75); and WHEREAS, the delivered cost of Solar Salt for the City of Tamarac is estimated to be $35,381.50 based on delivered pricing of $101.09 per ton for estimated quantities of 350 tons; and WHEREAS, the Agreement with Morton Salt provides for a one (1) year Agreement with three (3) one-year renewal options; and WHEREAS, the City of Tamarac is renewing the second renewal option running from May 1, 2011 through April 30, 2012 with one (1) more one-year renewal option remaining; and WHEREAS, City Code §6-154 allows the Purchasing/Contracts Manager the authority to join with other units of government in cooperative purchasing when the best interest of the City would be served; and WHEREAS, sufficient funds are available from the Utilities Department Operating funds; and WHEREAS, it is the recommendation of the Director of Utilities and Purchasing/Contracts Manager that the City's participation in the renewal of the Co-op Agreement for the purchase of Solar Salt from Morton Salt be approved with an effective date upon Commission approval for an estimated amount of $35,381.50 this year to coincide with the Southeast Florida Governmental Purchasing Cooperative Group Bid #2009-004 effective March 24, 2009; and u 1 Temp. Reso. #12027 May 3, 2011 Page 3 of 4 WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac to approve the participation of the City of Tamarac in the Co-op Agreement for the purchase of Solar Salt from Morton Salt with an effective date upon Commission approval for an estimated amount of $35,381.50 this year to coincide with the Southeast Florida Governmental Purchasing Cooperative Group Bid #2009-004 effective March 24, 2009. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, THAT: SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon .adoption hereof. The exhibit attached hereto is incorporated herein and made a specific part of this resolution. SECTION 2: The City Commission hereby authorizes the purchase of Solar Salt and further authorizes administration to execute the purchase agreement and take all steps necessary to effectuate the intent of the resolution for a one-year period from May 1, 2011 through April 30, 2012, which coincides with the Southeast Florida Governmental Purchasing Cooperative Group Bid No. 2009-004, a copy of said Co-op notice of award is attached herein as "Exhibit 1 ". SECTION 3: Funding is available for the purchase of solar salt from the appropriate account at a total cost estimated to be $35,381.50 annually. SECTION 4: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Temp. Reso. #12027 May 3, 2011 Page 4 of 4 SECTION 5: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 6: This Resolution shall become effective immediately upon its passage and adoption. SECTION 7: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this day of , 2011. �` CcL aft ( PAMELA BUSHNELL MAYOR A(TT_EST' _ PETER M. J. IC RDSON, CRM, CMC CITY CLE . OF TAMA A, _ SSTABL�SHED •, o 1963 O ' SEAL O� 6y . 4v . I HEREBY CERTI�' I tMXT I HAVE APPROVED THIS RESOLUTION AS TO RM. AMYEL S. GOREN ITY ATTORNEY RECORD OF COMMISSION VOTE: MAYOR BUSHNELL DIST 1: COMM. SWEN ON DIST 2: V/M GOMEZ�.-- DIST 3: COMM. GLASSER DIST 4: COMM. DRESSLER` � L� 0 F] 1 "EXHIBIT 1" TR #12027 Southeast Florida Governmental Purchasing Cooperative Group CONTRACT AWARD Please complete each of the applicable gray boxes and submit with bid documents and applicable award notices and tabulations to piper@yboca.us for placement on the NIGP SE FL Florida Website Coop Contract page. BID/RFP NO.: 2009.004 DESCRIPTION/TITLE: Sodium Chloride, Solar Salt (Bulk) CONTRACT PERIOD: 5101/011 through 4130112 (Renewal option #2)* TERMS OF CONTRACT: One year (Initial) with three (3) additional one (1) year renewal options *This is the second renewal option; one (1) additional renewal option is available SECTION #1 -VENDOR AWARD Vendor Name: Morton Salt Vendor Address: 123 N. Wacker Drive Contact: Chicago, IL 60606-1743 Contact: Mike Leahy, Account Executive Phone: 904-992-1613 Coll/Pager: Webaite: bidsQmortonsait.com FEIN: 36-4140798 SECTION #2 — AWARDIBACKGROUND INFORMATION Award Date: March 24, 2009 Council Insurance Required: Yes Fax: 800482-7258 Email Address: mleshyQmortonesit.com law Resolution/Agenda Item No.: 3-A-1 Performance Bond Required: No . .... ia.:w��aaarw�rrr�.raww�arawdrrro.� ... SECTION #3 - LEAD AGENCY Agency Name: The City of Boca Raton Agency Address: 201 W. Palmetto Park Road Boca Raton, FL 33432-3795 Agency Contact: Alicia B. Kalish, CPPB - Buyer Telephone: 561.393.7076 Facsimile: 561-393-7983 Email: ikglichQmyboca.us 1 1 / / / 401 / CITY HALL - 201 WEST PALMETTO PARK ROAD - BOCA RATON, FLORIDA 33432-3795 • PHONE: (561) 393-7700 (FOR HEARING IMPAIRED) TDD: (561) 367.7046 SUNCOM: (561) 922-7700 INTERNET; www,mybocams March 23, 2011 Mr. Daniel D. Sang Industrial Business Manager MORTON SALT 123 Wacker Drive Chicago, IL 60606-1743 Email: dsong@.mortonsalt.com Re: Bid No. 2009-004 — Sodium Chloride, Solar Salt (Bulk) Cooperative Solicitation -- Renewal Option No. 2 Dear Mr. Song: This letter is to advise that the City of Boca Raton, Florida, Acting as Lead Agency, is hereby exercising its option for renewal of the second contract renewal term effective dates: 5/1/11 — 4/30/12 at the same terms, conditions and pricing of the original bid. As discussed and agreed upon, Morton Salt has agreed to extend the same pricing, terms and specifications for the above referenced bid. You may submit requests for price adjustments to this office in accordance with PART V — Item I (B) "Renewal Periods" as well as Item 3 "Pricing" together with supporting documentation as further detailed in the bid document. A copy of this letter will be sent to participants of the Southeast Florida NIGP Cooperative group as well be posted on their website. If you have any questions, please feel free to contact this office. Mike Leahy, Sales Representative City of Boca Raton Town of Davie City of Hollywood City of Lantana City of Margate City of Pembroke Pines City of Tamarac Village of Wellington 2009-004 Bid file AN EQUAL OPPORTUNITY EMPLOYER MORTON SALT jA_K+SGraiy m agX Mike Leahy Phone - (904) 992-1613 Account Executive, Food, Pharma, Industrial Products Fax - (904) 212-0948 12823 Biggin Church Rd S E-Mail - mleahvigmortonsalt.com Jacksonville, FL 32224 March 25, 2011 Re: Bid No. 2009.004 — Sodium Chloride, Solar Salt (bulk) Cooperative Solicitation — Renewal Option No. 2 Dear Alisha, Please use this as official notification that Morton Salt will agree to hold pricing for your renewal period, effective May 1, 2011 thru April 30, 2012. This includes the same terms, conditions and pricing of the original bid. If you should have any questions, please let me know. Best Regards, Mike Leahy Account Executive II�ldffi�N HALT, INCO A K+S Group Company April 1, 2011 Dear Morton Salt Customer: Morton Salt has experienced increased labor and overhead costs along with cost increases in other areas such as packaging materials, warehousing, ingredients, maintenance, transportation and fuel making it necessary to increase the prices of Morton Salt products effective for shipments made on or after June 1, 2011, or as soon thereafter as contracts allow. However, transportation and operating costs vary considerably by geographic market and, in some instances, may result in different price adjustments than those shown on the attached schedule. This price increase does not pertain to bulk Safe-T-Salt®. In addition, if you buy from Morton Salt on a delivered basis, the truck freight rate will increase by a minimum of 5% on June 1, 2011. Attached is a "NOTICE OF PRICE CHANGE" listing the amounts of increase by product type on an FOB Morton plant or warehouse basis. Your local sales or customer service representative will provide you with specific product and freight increases for your account. We sincerely thank you for your business. With our extensive production and distribution network, our focus on product quality and superior service levels, and the most recognized and valued brand in the salt industry, we are committed to providing you with significant value for our products and we look forward to servicing your salt requirements in the future. Sincerely, 46OA60 Carol N. Panozzo VP Consumer Products And Brand Expansion Morton Salt, Inc. Attachment: Lisa F. Zumbach VP Industrial and ice Control Sales and Marketing Morton Salt, Inc. fi' MORTON SALT NOTICE OF PRICE CHANGE FOB ALL SHIPPING FACILITIES EFFECTIVE JUNE 1, 2011 • � Al i IIA�itrW� Bulk Eva - Common & High Grade Ton $10.00 Bulk Eva - Brine Wet Ton $2.50 1°ttilk Sow Ton $6.00 Bulk Rock Ton $6.00 Bag Evap - Common & High Grade ' Semi -Bulk an $10.00 350 lb. drum $1.75 80 lb. ba $0.40 50 lb. ba $0.25 40 lb. b4_9 $0.20 25 lb, beg $0.13 Bag Solar Semi -Bulk Ton $6.00 80 lb. ba $0.24 50 lb, bp_q $0.15 60 lb. bag $0.18 40 lb. bag $0.12 25 lb. bag $0.08 Bag Rock Semi -Bulk Ton $6.00 80 lb. ba $0.24 50 lb. ba $0.16 40 lb- ba $0.12 251b.bag, $0.0$ Em 80 lb. 50 lb. 40 lb. Rust Remover Pellets 80 lb, ba $0.40 40 lb. beg $0.20 KCL Water Conditioning Pellets 40 lb. bag $6.00 Blocks 50 lb. block $0.40 25 lb. block 1 $0.20 Specialty and Other Products Rust Raze Rust Raze Bricks Rnnnlre 12120 oz. $3.60 6/20 oz. $1.80 1514 lb. $0.30 5-24/3 oz. $0.12 Note 1: Price changes are effective for all shipments made on or after June 1, 2011. City of Boca Raton Bid No. 2009-004 Sodium Chloride, Solar Salt February 11, 2009 @ 2:00 PM VARIANCES OF CURRENT PRICING in Comparison to PROPOSED PRICING Morton Salt Item # Description Estimated Annual Usage(per ton Price Per Ton Product only) Freight Charges (perton) Total Delivered Price er ton Total Annual Cost Location 1 City of Boca Raton, WTP & WWTP 2500 $64.00 $29,36 $93.36 $233,400.00 2 Town of Davie, WTP 533 $64.00 $29,77 $93.77 $49,979.41 3 City of Hollywood, WTP 720 $64.00 $29.75 $93.75 $67,500.00 4 City of Lantana, WTP 1 750 $64.00 $29.10 $93,10 $69,825.00 5 City of Margate, WTP & WWTP 850 $64.00 $29.51 $93.51 $79,483.50 6 City of Pembroke Pines 600 $64.00 $29.77 $93.77 $56,262.00 7 City Tamarac, WTP 50 $64,00 $29.61 $93.61 $42,124.50 8 Village of Wellington, WTP 450 $64.00 $29,12 $93.12 $41 904,00 Total Tonnage: 6,853.00 $640,478.41 June 1, 2011 Proposed Price Increase Item # Description Estimated Annual Usage er ton Proposed Price Increase $6.00/tonper Truck Freight Rate (Increase of 5%) ton Total Proposed Delivered Price (perton) I'otal Proposed Revised Cost Location ACTUAL COST AVOIDANCE 1 City of Boca Raton, WTP & WWTP 2500 $70.00 $30.828 $100.828 $252,070.00 $18 670,00 2 Town of Davie, WTP 533 $70.00 $31.258 $101.258 $53,970.51 $3,991.10 3 City of Hollywood, WTP 720 $70.00 1 $31.237 $101.237 $72,890.64 $5 390,64 4]City of Lantana, WTP 750 $70,00 $30.555 $100,555 $75,416.25 $5 591,25 5 City of Margate, WTP & WWTP 850 $70.00 $30.985 $100.985 $85,837.25 $6,353.75 6 Citv of Pembroke Pines 600 $70.00 $31.258 $101.258 $60,754.80 $4,492.80 7 Citv Tamarac, WTP 450 $70.00 $31.090 $101.090 $45,490.50 $3,366.00 8 Villa a of Wellin ton, WTP 450 $70.00 $30.576 $100.576 $45,259.20 $3,355.20 Total Tonnage: 6,853,00 $51,210.74 25 tons/TL (Pneumatic off loading)