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Home My WebLink AboutCity of Tamarac Resolution R-2011-081Temp. Reso. #12060 Page 1 June 29, 2011 CITY OF TAMARAC, FLORIDA G 1 RESOLUTION NO. R-2011 p A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, APPROVING CHANGE ORDER #3, AMENDING AN OPEN END TERM AGREEMENT WITH ROOFING CONCEPTS UNLIMITED, INC. FOR THE CONSTRUCTION OF THE PHOTOVOLTAIC PROJECT ADOPTED UNDER R-2009-170, PROVIDING FOR FIXED PRICING FOR CONSTRUCTION OF PHOTOVOLTAIC CELLS FOR MUNICIPAL FACILITIES FOR A PERIOD OF 720 DAYS FROM DATE OF AWARD IN ACCORDANCE WITH BID #09-18B, FOR AN AMOUNT OF $184,600 AND A 10% CONTINGENCY OF $18,460.00 FOR A TOTAL NOT TO EXCEED $203,060.00 FOR EACH FACILITY; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac is committed to the concept of using energy efficient technology; and WHEREAS, the 2010 City of Tamarac Strategic Plan provides a vision for the City including Strategic Goal #2 providing for a Strong Economy in a Healthy Environment; and WHEREAS, the City Commission of the City of Tamarac wishes to provide for energy saving and renewable energy activities toward the accomplishment of this strategic goal; and WHEREAS, the U.S. Department of Energy (DOE) notified the City of Tamarac of a Congressionally Directed Project (CDP) award in the amount of $800,000 under the Energy and Water Development and Related Agencies Appropriations Act of 2010 for various energy efficient procurements; and WHEREAS, the City of Tamarac approved Resolution R-2009-170, authorizing the appropriate city officials to execute an open end term contract agreement with Roofing Concepts Unlimited, Inc. for a period of twelve (12) months from the date of contract award for Temp. Reso. #12060 Page 2 June 29, 2011 the construction of the Tamarac Photovoltaic Project, a copy of which is on file with the City Clerk and incorporated herein and made a specific part of this resolution; and WHEREAS, the Tamarac Photovoltaic Project included the following municipal facilities: Public Works, Fire Station 15 & 41 and Parks and Recreation Administration Buildings; and WHEREAS, the City of Tamarac wishes to amend the list of municipal facilities included in the Tamarac Photovoltaic Project from those listed above to: Fire Stations 15 & 41, The Parks & Recreation Building, Tamarac City Hall, and the IT/Utilities Building; and WHEREAS, CDP funding is now available for orders for these sites to be issued at the per site pricing of $184,600 plus 10% contingency of $18,460.00 for a cost not to exceed $203,060.00 per site for a total expenditure increase from $1,015,300.00 to $1,218,360.00; and; WHEREAS, in order to complete this additional work, the contract time must be increased by 600 days to a total of 720 days; and WHEREAS, Roofing Concepts Unlimited, Inc. possesses the required knowledge and experience for the construction of the proposed project and has agreed to the Terms and Conditions, Special Conditions, and Technical Specifications of Bid No. 09-1813; and WHEREAS, it is the recommendation of the Public Works Director and the Purchasing and Contracts Manager that the appropriate City Officials execute Change Order #3, which amends the project locations, the total contract price including contingency, and the contract schedule to the agreement with Roofing Concepts Unlimited, Inc. attached hereto as Exhibit A:, incorporated herein and made a specific part of this resolution; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to execute Change Order #3 Temp. Reso. #12060 Page 3 June 29, 2011 to the agreement with Roofing Concepts Unlimited, Inc. to include the above list of municipal facilities and amend the contract price and the contract schedule for the construction of the Tamarac Photovoltaic Project, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are HEREBY made a specific part of this Resolution. All exhibits attached hereto are incorporated herein and made a specific part of this Resolution. SECTION 2: The appropriate City Officials are HEREBY authorized to execute Change Order #3 which amends the agreement with Roofing Concepts, Inc. to amend the installation locations the contract price and the contract schedule for the construction of the Tamarac Photovoltaic Pr mect. SECTION 3: An appropriation for the receipt and expenditure for this grant and any matching funds will be included in the next budget amendment pursuant to F.S. 166.241(2). SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are HEREBY repealed to the extent of such conflict. SECTION 5: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. Temp. Reso. #12060 Page 4 June 29, 2011 SECTION 6: This Resolution shall become effective immediately upon adoption. PASSED, ADOPTED AND APPROVED this day of , 2011. PAMELA BUSHN LL ATTEST: PETER M. J. RIC A DSON, CRM, CMC CITY CLERK. v • pgl. SH�p •_ o - %Oty•. SEAS 0= I HEREBY CERTIFY THAT I HAVE APPROVED THIS RESOLUTION AS TO FORM. C-4 41."L k_.. 87AUEL S. GOREN `LCITY ATTORNEY LTA I_\' e] RECORD OF COMMISSION VOTE: MAYOR BUSHNELL ��-y DIST 1: COMM. SWENS N ,-'—" DIST 2: V/M GOMEZ DIST 3: COMM. GLASS R v ' DIST 4: COMM. DRESSLER� 1 1 1 CHANGE ORDER DATE OF ISSUANCE: June 28, 2011 OWNER: CITY OF TAMARAC Public Works Dept. 6011 Nob Hill Road, 2nd Floor Tamarac, FL 33321-2401 CONTRACTOR: Roofing Concepts Unlimited, Inc. 11820 NW 41st Street Coral Springs, FL 33065 CHANGE ORDER NO.: 3 PROJECT NAME: Tamarac Photovoltaic (PV) Project 3t91mik IN COMPLIANCE WITH SPECIFICATIONS IN THE ABOVE REFERENCED CONTRACT, THE CONTRACTOR AND THE CITY DO BOTH HEREBY AGREE THAT THE CONTRACTOR SHALL MAKE THE FOLLOWING CHANGES, ADDITIONS OR DELETIONS TO THE WORK SPECIFIED IN THE PLANS AND SPECIFICATIONS. DESCRIPTION: 1. Amend the Contingency Bid Location sites indicated on the Bid Schedule to reflect the removal of the Public Works Building site and the addition of the City Hall Building and Utilities Building sites. 2. Increasing the total project expenditure in the amount of $203,060.00 as a result of adding one additional installation site. PURPOSE OF CHANGE ORDER: To document the change of Solar Panel (PV) installation sites indicated on the Bid Schedule with no increase to the original contractual unit pricing. This change order eliminates the Public Works Building site and provides for the addition of the City Hall Building and Utilities Building sites as Contingency Bid Locations, increasing the total project cost by $203,060.00. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price: $184,600.00 Original Contract Time per location: 120 Days Contingency Allowance: $18,460.00 Contingency Bid Locations: $812,240.00 Overall Contract Price: $1,016,300.00 Previous Change Orders and/or Amendments Net change from previous change orders N/A 0 Days Contract Price prior to this Change Order Contract Time Prior to this Change Order $203,060.00 120 Net Increase of this Change Order not to exceed Net (Increase) of this Change Order $1,015,300.00 600 Days Contract Price with all approved Change Orders Contract Time with all approved Change Orders $1,218,360.00 720 Days -\)�52RE M NDE BY: Ja rain, P.E. Director of Public Works Date (. lvdl Revised 9 /98 AP O OVED BY: D Michael C. Cernech �� 0oofing Co c Und, City Manager C�°� Inc. Date I 4 V�®1 / Date go `�