HomeMy WebLinkAboutCity of Tamarac Resolution R-2011-0881
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2011- id
Temp Reso No. 12067
Page 1
July 28, 2011
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA,
AUTHORIZING THE APPROPRIATE OFFICIALS
TO AWARD PHOTOCOPY EQUIPMENT LEASE
AND RENTAL AGREEMENTS TO TOSHIBA
BUSINESS SOLUTIONS ON BEHALF OF THE
SOUTHEAST FLORIDA GOVERNMENTAL
PURCHASING COOPERATIVE UTILIZING
PRICING PROVIDED THROUGH BROWARD
COUNTY TERM CONTRACT MASTER
PURCHASE AGREEMENT #G-8-06-318-B3 AND
STATE OF FLORIDA AGREEMENT 600-000-11-1,
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Tamarac utilizes photocopy equipment to support
all City operations; and
WHEREAS, the use of photocopy equipment providing for copying,
scanning and facsimile capabilities provides for an effective and efficient means
to scan materials and fax documents, and thus promote environmentally sound
conservation practices by the City; and
WHEREAS, the interests of the City are best served by the ability to
leverage the most current technology in a cost effective manner by utilizing
operational lease agreements that provide for the provision of photocopy
equipment replacement within a specific time period; and
Temp Reso No. 12067
Page 2
July 28, 2011
WHEREAS, the utilization of a term contract agreement provides for
volume savings through quantity discounts, allowing for the replacement of
photocopy equipment at any time during the contract term; and
WHEREAS, Broward County has competitively solicited and awarded
Agreement # G-8-06-318-B3 to Toshiba Business Solutions for the month to
month rental of photocopy equipment as lead agency for the Southeast Florida
Governmental Purchasing Cooperative, a copy of said Agreement is on file with
the City Clerk; and
WHEREAS, the City of Tamarac is a member in good standing of the
Southeast Florida Governmental Purchasing Cooperative; and
WHEREAS, the State of Florida has awarded Contract # 600-000-11-1
for the operational lease of photocopier equipment to Toshiba Business
Solutions, a copy of said Agreement is on file with the City Clerk; and
WHEREAS, City Code Section 6-155 allows the Purchasing and Contracts
Manager the authority to procure supplies, materials and equipment, which are
the subject of contracts with other governmental agencies without following
purchasing procedures as set forth in City Code Section 6-149; and
WHEREAS, City staff has been successful in negotiating pricing on behalf
of the City, for the replacement of existing photocopy equipment, utilizing the
most advantageous pricing available from the Broward County and the State of
Florida Agreements; and
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Temp Reso No. 12067
Page 3
July 28, 2011
WHEREAS, as a result of these negotiations, the City will be able to meet
its needs for photocopy equipment with scanning capability within the City's
current budget constraints; and
WHEREAS, sufficient funds are available from all Departments' Operating
funds; and
WHEREAS, the Director of Information Technology and the Purchasing &
Contracts Manager recommend the acquisition of photocopy equipment using
the most advantageous pricing from the S.E. Florida Governmental Purchasing
Cooperative / Broward County Agreement # G-8-06-318-133, and the State of
Florida Agreement # 600-000-11-1 awarded to Toshiba Business Solutions and
that the appropriate City Officials be authorized to execute individual Agreements
for each copier as best meets the requirements of the individual department,
between the City and Toshiba Business Solutions, in accordance with the pricing
provided in the individual Broward County and State of Florida agreements- and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it
to be in the best interest of the citizens and residents of the City of Tamarac to
approve the acquisition of photocopy equipment for the City utilizing the Broward
County, and State of Florida Agreements, and to authorize the appropriate City
Officials to execute appropriate Agreements with Toshiba Business Solutions on
an as needed basis concurrent with the terms of the Broward County and State
of Florida Agreements.
Temp Reso No. 12067
Page 4
July 28, 2011
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA THAT:
SECTION 1: The foregoing "WHEREAS' clauses are HEREBY
ratified and confirmed as being true and correct and are hereby made a specific
part of this Resolution upon adoption hereof and all exhibits referenced and
attached hereto are incorporated herein and made a specific part of this
resolution.
SECTION 2: The appropriate City officials are hereby authorized to
utilize Broward County Agreement # G-8-06-318-133, and State of Florida
Agreement # 600-000-11-1 for the most appropriate and advantageous pricing
for each individual City department utilizing the aforementioned Agreements with
Toshiba Business Solutions, Tamarac, Florida, for City copier acquisitions for a
period commensurate with the terms of the respective Broward County and State
of Florida Agreements.
SECTION 3: All resolutions or parts of resolutions in conflict
herewith are HEREBY repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining
portions or applications of this Resolution.
SECTION 5: This Resolution shall become effective immediately
upon its passage and adoption.
Temp Reso No. 12067
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Page 5
July 28, 2011
PASSED, ADOPTED AND APPROVED thisAA_jday of 2011.
,mac, i
PAMELA BUSHNEL
MAYOR
ATTEST:
PETER M. J. C RDSON, CRM, CMC
CITY CLERK \`,1TA r,,�
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RECORD OF COMMISSION VOTE:
ESTABI-SHED Q = MAYOR BUSHNELL
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SEAL p` DIST 2: V/M GOMEZ
9�•.. \�,� DIST 3: COMM. GLASS R-
coutA DIST 4: COMM. DRESSLERR
I HEREBY CERTIFY THAT I HAVE
APPROVED THIS RESOLUTION
AS TO FORM.
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SAWEL S.' G EN
CITY ATTOR Y