HomeMy WebLinkAboutCity of Tamarac Resolution R-2010-112Temp Reso. #11918
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August 11, 2010
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2010 - //)x
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA AUTHORIZING THE CITY MANAGER TO
SUBMIT AN APPLICATION TO THE US DEPARTMENT OF
HOMELAND SECURITY THROUGH THE FLORIDA
DEPARTMENT OF EMERGENCY MANAGEMENT FOR
FLORIDA STATE EMERGENCY RESPONSE TEAM (SERT)
SUB -GRANT PROGRAM FUNDS FOR COMMUNITY
EMERGENCY RESPONSE TEAM (CERT) EQUIPMENT,
SUPPLIES AND TRAINING MATERIALS IN AN AMOUNT NOT
TO EXCEED $15,000; PROVIDING FOR ACCEPTANCE OF THE
AWARD AND EXECUTING OF DOCUMENTS UPON
APPROVAL OF THE APPLICATION; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Tamarac desires to improve
emergency management capabilities within the City in the fundamental areas of response
and recovery; and
WHEREAS, the US Department of Homeland Security provides emergency
preparedness grants to local governments through the Florida Department of Emergency
Management, Florida State Emergency Response Team (SERT) sub -grant program for
projects serving to unite and prepare communities through citizen corps; and
WHEREAS, the City desires to provide equipment, supplies, and training materials for
Tamarac Community Emergency Response Team (CERT) members; and
WHEREAS, it is a requirement of the grant program that this Resolution be adopted
and become an official part of the application; and
E
Temp Reso. #11918
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August 11, 2010
WHEREAS, the Assistant City Manager and the Fire Chief recommend approval; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best
interest of the citizens and residents of the City of Tamarac to submit an application to the
Florida Department of Emergency Management for Florida SERT sub -grant program funds
for the provision of equipment, supplies, and training materials for Tamarac CERT members
in an amount not to exceed $15,000. A copy of said application form is attached hereto as
Exhibit A, which is incorporated herein by this reference.
NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA:
Section 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as
being true and correct and are HEREBY made a specific part of this resolution.
Section 2: The City Manager is HEREBY authorized to submit a Florida SERT sub -
grant program application not to exceed $15,000 to the Florida Department of Emergency
Management.
Section 3: Upon approval of the application, the City Manager is HEREBY authorized
to accept the award and execute the necessary documents following legal review and
approval.
Section 4: Upon approval of the grant award, an appropriation for the receipt and
expenditure for this grant and any matching funds will be included in a budget amendment for
Fiscal Year 2011 pursuant to F.S. 166.241(2).
Section 5: All Resolutions or parts of Resolutions in conflict herewith are HEREBY
repealed to the extent of such conflict.
Temp Reso. #11918
Page 3
August 11, 2010
Section 6: If any clause, section, other part or application of this'Resolution is held by
any court of competent jurisdiction to be unconstitutional or invalid, in part or in application,
it shall not affect the validity of the remaining portion or applications of this Resolution.
Section 7: This Resolution shall become effective immediately upon its passage and
adoption. PASSED, ADOPTED AND APPROVED this X day of , 2010.
ATTEST:
". "J
MARION SWENSON, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
v M//J a/z- jdd
SAMUE . GOREN [
CITY ATTORNEY
1
B TH TALABISCO
MAYOR
Record of COMMISSION
MAYOR TALABISCO V
DIST 1: COMM BUSHN LE
DIST 2: COMM GOMEZ_
DIST 3: COMM GLASSER
DIST 4: VM DRESSLER
STATE FISCAL YEAR 2010-2011
SUBGRANT APPLICATION GUIDE
US Department of Homeland Security
Citizen Corps/CERT Program Subgrant
INSTRUCTIONS FOR PREPARATION
AND
SUBMISSION OF APPLICATIONS
State of Florida
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
APPLICATION INSTRUCTIONS
This application package provides the forms and information to apply for a Citizen Corps/CERT
Subgrant from the Florida Division of Emergency Management ("FDEM") under the Homeland
Security Grant Program.
NOTE: THE FOLLOWING INSTRUCTIONS MUST BE FOLLOWED IN PREPARING AND
ASSEMBLING AN APPLICATION FOR FUNDING UNDER THIS PROGRAM.
1. Applications will only be accepted from eligible applicants.
2. All Applications must be received by the date and time, and at the place, specified below.
3. No Applications will be accepted by electronic mail or facsimile. Applications not received on time
at the specified place will be rejected.
4. All... applications must be bound individually and include one original cop„y, of the application and
three (3) photocopies of the completed application. The original„ must be labeled "Original' and,
must contain an original signature in ink of the authorized official as stated in below.
5. All requested information must be included in minimum threshold requirements in order for the
application to be reviewed.
6. Applications must be tabbed with each Exhibit labeled and each page must be consecutively
numbered.
7. Applicants must submit CERT and Citizen Corps funding request separately in order for the
application to be reviewed.
8. Applications must be submitted in a sealed envelope to:
Citizen Corps Office - Subgrant Application
Florida Division of Emergency Management
Domestic Preparedness Section
2555 Shumard Oak Boulevard- Sadowski Building
Tallahassee, Florida 32399-2100
NOTE:
If the applicant is a local government, the application must be signed by the Chief Elected
Official of the local government, or by another officer of the local government acting under a
resolution or other formal delegation of authority„ from the governing body of that local
government to bind the local government to contracts. If the applicant is a fire tax district, the
application must be signed by the Chairperson of the Board of Fire Commissioners or Fire
Chief (if the chief has been given authority in writing by the Board). If the application is
submitted by any other entity, the Chairperson or President of the body must sign it or
another individual who has been authorized to sign by the governing board. (IMPORTANT
NOTE: ANY APPLICATION SIGNED BY OTHER THAN THE MAYOR CHAIRPERSON OF THE
COUNTY BOARD OF COMMISSIONERS PRESIDENT OR CHAIRPERSON OF THE FIRE TAX
DISTRICT MUST BE ACCOMPANIED BY A COPY OF THE OFFICIAL AUTHORIZING
RESOLUTION OR LETTER FROM THE MAYOR OR COMMISSION INDICATING THAT THE
SIGNATOR HAS THE AUTHORITY TO SIGN CONTRACTS FOR THE ORGANIZATION OR
JURISDICTION.
0
GENERAL INSTRUCTIONS AND BACKGROUND
1. Only applications that include the following completed items will be scored:
A. Application Coversheet & Title Page
B. Application (Sections I, II, III, IV & V)
C. Letter of Support or acknowledgement from Corresponding Emergency Management
Office (or justification why not included)
2. Contracts for start up or maintenance of a Citizen Corps Council & Program will be made
available in the range of $5,000 to $15,000. Subgrantees are not required to provide cash or in -
kind match for FY 2010 funds. Priority points will be given in the scoring of applications to
applicants that can currently_ demonstrate strong sustainability plans for after Subgrant
continuation. At the discretion of FDEM, based upon funding availability, priorities and other
factors, a Subgrantee may be funded at less than their requested amount.
3. Eligible Applicants are counties and cities in the State of Florida, Fire Tax Districts, other tax
districts, regional planning councils, state -supported community colleges, colleges & universities,
and Native American Tribes or nations within the State of Florida. (Note: 501c3 groups are not
directly eligible; however, local jurisdictions can "subcontract" with a 501c3 group to perform
these functions.)
4. A letter of support from your County Emergency Management Office is necessary. Failure to
have such a letter shall disqualify the application from consideration. (NOTE: If the Citizen Corps
Council sub -grant is being directly applied for by the County Emergency Management Office then
no letter is needed - but clearly indicate that fact in those questions or application areas that ask
for County EM involvement).
5. The scoring of applications is based on the following point system:
A. The maximum amount of points possible is 100
B. Only applicants receiving a minimum score of 50 points will be considered for funding
from this Subgrant
C. Applicants must have, or be in the process of establishing a Citizen Corps Council
registered in their jurisdiction (county or city) to be eligible for DHS/FDEM funding
6. Priority will be given to applicants who:
A. Demonstrate high cost efficiency
B. Show high partnership activities
C. Demonstrate significant involvement in all -hazard emergency preparedness
D. Demonstrate a high degree of excellence in past grants (existing programs only)
E. Demonstrate timely & sound compliance with reporting, expenditure and effectiveness of
current program (existing programs only)
F. Demonstrate willingness to "Mentor" new programs in nearby or distant areas or to
expand their own programs to encompass significantly more adjacent geographic area
than currently covered (existing programs only)
G. Demonstrate strong sustainability plans for after Subgrant continuation
H. Geographic distribution- 1st round pick will cover each of the 7 EM regions, then direct
statewide competition for remainder of funds. (NOTE: If a viable Application is not
received from an EM region, or if all Applications from an EM region score below the
minimum of 50 points, then the State Citizen Corps Office will move those funds to
another EM region, the general consideration funding area or another Citizen Corps
program.)
7. Fifteen (15) points will be deducted from applicants that have open Fiscal Year 2008 and 2009
agreements at the time of scoring.
8. If the application is by an Indian Tribe or Nation, it must be signed by the Chairperson of the
Tribe, or by a tribal official holding a formal written authorization from the tribal governing body
that delegates to that official the authority to bind the Indian Tribe or Nation.
9. Following initial scoring and ranking of submissions, a listing of the submissions being considered
for final funding will be posted on the Florida Citizen Corps Website.
10. Applicants shall address all questions regarding this solicitation to the Citizen Corps/ CERT office.
Questions from prospective applicants will be accepted by email or by phone to the contact
person through the application deadline date. FDEM bears no responsibility for any delays, or
resulting impacts, associated with a prospective Recipient's receipt of this information.
11. If an accommodation is needed for a disability in order to participate in this solicitation, please
contact the Citizen Corps Office at least five days prior to the date that the accommodation is
needed.
12. Any modification or withdrawal of an Application, except a modification resulting from a request of
FDEM, must be received by the Closing Date for Receipt of Applications. An applicant may not
modify its Application after the period of submission deadline. Applications may be withdrawn, by
written or telegraphic notice, within 72 hours after the date and time of Application opening.
SUBGRANT APPLICATION DETAILS
1. SUBGRANT AMOUNTS: Subgrant amounts are capped at a maximum of $15,000. Initial Subgrant
period will be for 30 months. The funding cycle will begin once the funds are released from the federal
government. (All applicants need to be able to execute spending of all funds on the date indicated in
the actual contract).
2. Application Schedule: The following schedule presents the time frame and due dates anticipated:
Application Cycle Begins:
Closing Date for Receipt of Applications
Intent to Award Contract Posted:
Anticipated Contract Award:
July 7, 2010
August 31, 2010
September 30, 2010
No earlier than October 1, 2010
(NOTE: FDEM reserves the right to revise the application schedule provided above. Any revisions or
changes of the schedule shall be posted on the FDEM website. Applicants are responsible for
checking the FDEM website for any changes or amendments to the terms of this Application Guide.)
3. Allowable Planning $ Program Development Costs: Integrating non -governmental entities into
the planning process is critical to achieve comprehensive community preparedness. To meet this
important objective, HSGP funds may be used to support the following:
✓ Establishing and sustaining bodies to serve as Citizen Corps Councils;
✓ Assuring that State and local government homeland security strategies, policies, guidance, plans,
and evaluations include a greater emphasis on government/non-governmental collaboration,
citizen preparedness, and volunteer participation;
✓ Developing and implementing a community preparedness strategy for the State/local jurisdiction;
✓ Developing or reproducing accessible public education and outreach materials to: increase citizen
preparedness and knowledge of protective actions (to include the national Ready Campaign
materials); promote training, exercise, and volunteer opportunities; and inform the public about
emergency plans, evacuation routes, shelter locations, and public alerts/warnings.
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➢ All public education and outreach materials must include the national or jurisdiction's Citizen Corps
logo, tagline or website or the Ready logo, tagline, or website and comply with logo standards. For
more information go to http.Ilwww.citizencorps.gov. In addition, all public education and outreach
materials should incorporate special needs considerations, to include language, content, and method
of communication.
❖ Allowable expenditures include:
✓ Media campaigns: Public Service Announcements (PSAs), camera ready materials, website
support, and newsletters
✓ Outreach activities and public events: Booth displays, event backdrops or signs, displays and
demonstrations, utilizing translation services, and informational materials such as
brochures/flyers
✓ Promotional materials: Pens/pencils, pins, patches, magnets, souvenir clothing/headwear, etc.
Expenditures for promotional items must not exceed 15 percent of the total Citizen Corps
Program allocation (see CCP Equipment for information on equipment caps)
✓ Establishing, expanding, and maintaining volunteer programs and volunteer recruitment efforts
that support disaster preparedness and/or response.
➢ Citizen support for emergency responders is critical through year-round volunteer programs and as
surge capacity in disaster response. Citizen Corps funding may be used to establish, expand, or
maintain volunteer programs that support disaster preparedness and/or response including but not
limited to: Neighborhood Watch/USAonWatch, Community Emergency Response Teams (CERT),
Volunteers in Police Service (YIPS), Medical Reserve Corps (MRC), Fire Corps, Citizen Corps
Affiliate Programs and Organizations, and jurisdiction specific volunteer efforts
Allowable expenditures include:
✓ Recruiting, screening, and training volunteers (e.g., background checks)
✓ Retaining, recognizing, and motivating volunteers (e.g., volunteer recognition items such as
certificates or plaques)
✓ Purchasing, maintaining, or subscribing to a system to track volunteers (to include identification
and credentialing systems, and to track volunteer hours) and other available resources in
compliance with applicable privacy laws
✓ Necessary non-structural accommodations to include persons with special needs (e.g., sign
language interpreters)
✓ Evaluating volunteers
✓ Organizational activities supported with CCP funding are limited to 25 percent of the grantee's
CCP funding. Organizational activities include hiring of full or part-time staff or contractors for
emergency management activities.
4. Allowable Equipment Costs: States and Urban Areas are encouraged to fully leverage all HSGP
resources for equipment to support volunteer personnel in preparedness and response. All allowable
equipment costs are listed in the AEL, available at https.//www.rkb.us.
➢ Any equipment purchased with CCP funding must be used for specific preparedness or volunteer
training or by volunteers in carrying out their response functions. CCP funding is intended only to be
used for specific preparedness or volunteer training or by trained volunteers in carrying out their
response functions. Examples of equipment used to support training and exercises for citizens
include items such as burn pans or sample preparedness kits.
➢ Expenditures for kits used in volunteer response (e.g., CERT or MRC kits /backpacks) or clothing for
official identification must not exceed 30 percent of the total Citizen Corps Program allocation.
Clothing for official identification includes those items that volunteers are required to wear when
engaging in public safety activities or disaster response (e.g., t-shirts for CERT members, baseball
caps for Neighborhood Watch/USAonWatch Program foot patrol members).
Allowable Training Costs Allowable training -related costs include, but are not limited to, the
following:
✓ Developing, Delivering, and Evaluating Training — Includes costs related to administering the
training, planning, scheduling, facilities, materials and supplies, reproduction of materials, and
equipment.
✓ Overtime and Backfill — The entire amount of overtime costs, including payments related to
backfilling personnel, which are the direct result of attendance at FEMA and/or approved training
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courses and programs, are allowable. These costs are allowed only to the extent the payment for
such services is in accordance with the policies of the State or unit(s) of local government and
has the approval of the State or the awarding agency, whichever is applicable. In no case is dual
compensation allowable. That is, an employee of a unit of government may not receive
compensation from their unit or agency of government AND from an award for a single period of
time (e.g., 1:00 p.m. to 5:00 p.m.), even though such work may benefit both activities.
✓ Travel — Costs (e.g., airfare, mileage, per diem, hotel) are allowable as expenses by employees
who are on travel status for official business related to approved training.
✓ Hiring of Full or Part -Time Staff or Contractors/Consultants — Payment of salaries and fringe
benefits to full or part-time staff or contractors/consultants must be in accordance with the policies
of the State or unit(s) of local government and have the approval of the State or awarding agency,
whichever is applicable. Such costs must be included within the funding allowed for program
management personnel expenses, which must not exceed 15 percent of the total allocation as
specified in section E.6. In no case is dual compensation allowable (see above).
✓ Certification/Recertification of Instructors — States are encouraged to follow the FEMA
Instructor Quality Assurance Program to ensure a minimum level of competency and
corresponding levels of evaluation of student learning. This is particularly important for those
courses that involve training of trainers. This information is contained in Information Bulletin #193,
issued October 20, 2005.
6. Allowable Exercise Cost: Exercises specifically designed for or that include participation from
non -governmental entities and the general public are allowable activities and may include testing public
warning systems, evacuation/shelter in -place capabilities, family/school/business preparedness, and
participating in table -top or full scale emergency responder exercises at the local, State, tribal, territorial,
or national level, to include the National Level Exercises (formally known as Top Officials Exercise
[TOPOFF]).
❖ Allowable Exercise Costs include:
✓ Funds Used to Design, Develop, Conduct, and Evaluate an Exercise —
✓ Includes costs related to planning, meeting space and other meeting costs, facilitation costs,
materials and supplies, travel, and documentation. Grantees are encouraged to use government
facilities to conduct meetings and conferences whenever possible.
✓ Hiring of Full or Part -Time Staff or Contractors/Consultants — Full or parttime staff may be
hired to support exercise -related activities. Such costs must be included within the funding
allowed for program management personnel expenses, which must not exceed 15 percent of the
total allocation. The applicant's formal written procurement policy or the Federal Acquisition
✓ Regulations (FAR) — whichever is more stringent — must be followed. In no case is dual
compensation allowable.
✓ Overtime and Backfill — The entire amount of overtime costs, including payments related to
backfilling personnel, which are the direct result of time spent on the design, development, and
conduct of exercises are allowable expenses. These costs are allowed only to the extent the
payment for such services is in accordance with the policies of the State or unit(s) of local
government and has the approval of the State or the awarding agency, whichever is applicable. In
no case is dual compensation allowable. That is, an employee of a unit of government may not
receive compensation from their unit or agency of government AND from an award for a single
period of time (e.g., 1:00 p.m. to 5:00 p.m.), even though such work may benefit both activities.
✓ Travel -- Travel costs are allowable as expenses by employees who are on travel status for
official business related to the planning and conduct of exercise project(s) or HSEEP
programmatic requirements as described in the HSEEP website (e.g., Improvement Plan
Workshops, Training and Exercise Plan).
✓ Supplies — Supplies are items that are expended or consumed during the course of the planning
and conduct of the exercise project(s) (e.g., copying paper, gloves, tape, non -sterile masks, and
disposable protective equipment).
✓ Other Items — These costs include the rental of equipment (e.g., portable toilets, tents), food,
gasoline, exercise signs, badges, etc.
❖ Unauthorized Exercise -related Costs Include:
✓ Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g.,
construction vehicles) and emergency response apparatus (e.g., fire trucks, ambulances).
✓ Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise
conduct (e.g., electronic messaging signs).
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PROGRAM REQUIRMENTS
The following are required items to be provided to participate under the CERT Subgrant: (NOTE:
Special exemption can be granted by the State Citizen Corps/CERT office.)
A. PPE Equipment
- Hard hat - Protective eyewear
ID tag - Dust mask or simple HEPA mask
- Light stick - Reflective vest
- Latex or nitrate gloves - Marking caulk or marking crayon
- Signal whistle - Bag/backpack
- Work gloves - Flashlight (simple)
- Roll Duck Tape
- Cardboard or simple splint (forearm or leg)
- Disaster medical care items for at least 3 victims such as gauze, triangles, etc.
B. Participant manuals — provided by applicant
C. SOPs/SOGs
D. Certificate
CERT trainings and events should be posted on the National Citizen Corps Calendar Website and
approved by the State Citizen Corps/CERT office.
The following are required items for the CERT Basic Training Course to be taught under this sub -
grant:
A. Use of the Full FEMA/EMI/FDEM CERT Basic Training Course —317 including the terrorism
module and showing the Sheltering -In -Place Video (DVD)
B. Use of a CERT Train -the -Trainer (TTT) Qualified Individual (FEMA/FDEM graduate of the
CERT TTT-417 or 317 Trainer Course) as Program Manager, Course Manager, or Lead
Instructor
C. Use of Adequate Training Facility
4. It is the responsibility of the applicant to arrange and compensate course managers for CERT
trainings and course manuals.
5. Tracking and reporting the number of trained CERT volunteers is not only a State of Florida priority,
but also a DHS/ODP priority. It is required to have a database to track the number of trained
volunteers, as well as someone, to monitor/enter data to such a database.
6. Required Quarterly Reports will be due as indicated in the signed contract, or separate schedule.
The Quarterly Report should include more extended training data, explanation on the expenditure of
Subgrant dollars for the quarter, and any CERT activities that took place during the quarter. FDEM
reserves the right to change quarterly reporting due dates when to do so would be in the best interest
of the State of Florida.
7. Citizen Corps/CERT programs must comply with the DHS requirement of NIMS compliancy. A letter
from your County Emergency Management or your sponsoring agency indicating compliance with
NIMS requirements must be completed by the deadline outlined in the contract.
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TITLE PAGE
This is the start of the Application. Please do not send in the instruction pages before this page when
submitting your application.
FDEM/DHS Federal FY 10 Applicant Questionnaire
Citizen Corps/ CERT Sub -grant Program
If you are applying for both Citizen Corps and CERT Sub -grant funding
you must submit separate applications
F7 Citizen Corps 71 CERT
FDEM- Engaging Florida's Communities in All -hazard Preparedness
Application Type (please check one): F-1 Start -Up = Expansion
Amount Requested for Sub -Grant: $
Please indicate the sponsoring agency/group:
N/A
County Emergency Management
Fire/Rescue Service
Fire Tax District
City Emergency Management Office
Citizen Corps Council
Native American Tribe
Sheriff/Police Agency
Applicant Information
Name of Organization:
Address:
City: County: Zip Code:
Federal ID #:
Point of Contact (if this chances at any time please send e-mail with new individuals information to:
CitizenCorps(Wem.myi'lorida.com and a follow up letter.
Name:
Phone:
Fax:
Email:
■rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr■
Authorized Signature (Please refer to the Note on page Z)
Signature:
Title: Date:
(Note: If the signature is not by the Mayor, Chairperson of the County Commission. President or
Chairperson of the Tax or Fire District or government iurisdiction then a formal notice of delegation of
authority to sign contracts by the governing body MUST be attached to this sheet.
Page 8
FLOR/DA
citizen -.*YA
corps
Section I — Questionnaire (maximum 10 points)
(NOTE: please indicate responses with an "X")
1. Is a letter of support from the corresponding County Emergency Management Agency included with
this application (select ONLY one):
Yes
No
If no, please explain why a County Emergency Management Agency corresponding letter is not
included.
2. Do you provide support beyond the Subgrant dollars requested?
Yes
No
Briefly detail "in -kind" functions and estimated dollar value in the section provided below.
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SECTION II — Questionnaire - Cost Effectiveness (maximum 10 points)
1. A) Start Up Pr ram: Yes N/A
What is the cost per trainee for this Subgrant?
(Subgrant amount request) / (Number of Trainees)
B) Existing Programs:
Note: Expansion programs can spend Ug t2 4 ° f their u r nt award on
refresher/advanced courses.
What is the cost per new trainee for this Subgrant?
(Subgrant amount request — Refresher course amount) ! Number of new Basic AvglTrainees= Course Trainees
What is the cost of refresher and/or advanced Training for this Subgrant?
Refresher/Adv Course $ Number of trainees Average/trainee
***This section is for Citizen Corps Programs Only***
2. A) Start Up Program: Yes N/A
What is the cost per activity for this Subgrant?
(Subgrant amount request) / (Number of Activities)
B) Existing Programs:
What is the cost per handout for this Subgrant?
3. Please provide a justification for the calculation of your cost ratio. For example, describe what
factors impact the costs involved in operating the program.
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Section III - Proposed Budget (maximum 20 points)
Program Name:
1. Planning Activities
Subtotal
2. Organizational Activities (limited to 25% of grantee's award)
Subtotal
3. Equipment Activities
Subtotal
4. Training Activities
Subtotal
5. Exercise Activities
Subtotal
5. Management & Administration no greater than 3% of total award
Subtotal
*Examples of non -expendable eauioment include: laotoos. LCD
oroiectors.
video screens. etc.
Proposed Budget Narrative:
Please provide more detail regarding the line items listed above including all 3 c items over $100
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Section IV - Program Narrative (maximum 40 points)
"This section cannot exceed three (3) pages. (Note: All items mentioned below MUST be addressed
in this section. EACH QUESTION & QUESTION SUB -PART MUST BE ANSWERED.)
1. Please discuss your implementation plan for the program. This should include, at minimum:
a. Strategy and methodology for recruitment;
b. A tentative schedule of training classes during the contract period (indicate tentative start
date of each course taking place during the agreement period;
c. Plans to maintain members;
d. Plans to use members in emergency situations;
e. Plans to maintain the program after funding has ended; and
f. Any additional programmatic information specific to your program.
2. Identify the number of emergency management organizations or the targeted population area
whose emergency management needs will be directly benefited by this program.
3. Discuss why this particular method was chosen.
4. Discuss the Applicant's experience and ability applied to the program.
Section V - Community Integration (maximum 20 points)
(NOTE: Questions 6 through 10 require short answers. This section cannot exceed (3) pages. If
attaching additional pages please clearly identify each question and section number.)
The Citizen Corps mission is to bring community and government leaders together to involve community
members in all -hazards emergency preparedness, planning, mitigation, response and recovery.
1. Name of Jurisdiction:
2. Area Covered:
3. Does the jurisdiction currently have a Florida Registered Citizen Corps Council? Please list
Registered Council below.
_Yes
No
4. Name of the CERT Program(s):
5. Sponsoring Agency Applying for Sub -Grant:
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6. Detail how the Citizen Corps/CERT Program specifically fulfills/supports a part of the Citizen Corps
Mission in the community (see mission statement in instruction pages above):
7. Detail specifically how Citizen Corps/CERT training in your community promotes partnership efforts
between emergency services in your community and the people they serve.
8. Detail specifically how the Citizen Corps/CERT program assists families, neighborhoods and
businesses with preparation, response and recovery from major disasters/incidents in a neighbor -
helping -neighbor community spirit.
9. Specifically indicate how Citizen Corps/CERT activities interface support for National priorities:
• Expanding regional or area collaboration
• How does Citizen Carps/CERT support the National Infrastructure Protection Plan (NIPP)
goal of bringing together various partners to enhance security, mitigation of risk and
training of citizens
• How does Citizen Corps/CERT improve information sharing and collaboration capabilities
with other groups
• How does Citizen Corps/CERT strengthen interoperability of communications
• How does Citizen Corps/CERT strengthen CBRNE (Chemical, Biological,
Radiological/Nuclear and Explosive) detection, response and decontamination
understanding by citizens through education or other means
• How does Citizen Corps/CERT strengthen Medical Surge capabilities
10. Specify how this CITIZEN CORPS/CERT MISSION has been or will be integrated into an OVERALL
CITIZEN CORPS COUNCIL MISSION IMPLENTATION STRATEGY PLAN — either by adoption of the
CITIZEN CORPS/CERT MISSION directly by the Citizen Corps Council once formed or once they
complete their Plan or by what other means?
11. Does the applying governmental jurisdiction accept this CITIZEN CORPS/CERT ANNEX as valid
documentation of the role of CERT to partially meet education/training/auxiliary preparedness,
response and recovery mission role for Citizen Corps in the jurisdiction?
Yes No
12. If your community/county has a Florida Registered Citizen Corps Program in its jurisdiction complete
the follow information:
Name of Citizen Corps Program:
Contact Person:
Phone Number:
E-Mail:
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1. GENERAL
A. All Applications properly submitted and responsive will be accepted by the FDEM. FDEM
reserves the right to make a final selection without further discussion of the applications
submitted.
B. Non -responsive Applications include, but not be limited to, those that:
• Irregular or are not in conformance with the requirements and instructions in this
Application Guide;
• Improper or undated signatures;
• Fail to use or complete all required forms;
• Conditional Applications;
• Incomplete Applications;
• Not received on or before the closing deadline;
• Propose a project that cannot be completed within the grant period; and
• Proposed by a local government whose adopted comprehensive plan has not been found
to be in compliance with Chapter 163, Part II, Florida Statutes.
THE RESPONSIVENESS OF AN APPLICATION SHALL BE DETERMINED BASED UPON
THE DOCUMENTS SUBMITTED WITH THE APPLICATION.
A NON -RESPONSIVE APPLICATION WILL NOT BE CONSIDERED.
C. FDEM may waive minor irregularities in the applications received where they are merely a matter
of form and not substance, and the corrections of such ARE NOT PREJUDICIAL to other
applicants. Variations which are material to the scoring shall not be waived.
3. SCORING
A. Each Application will be reviewed by a selection committee of at least three (3) members,
including at least three (3) FDEM employees with knowledge of the solicited services. Each of
the Applications will be evaluated with reference to the terms of this Application for Subgrant, and
the Evaluation Score Sheet below. Total point scores for each Application shall be calculated by
the committee in determining recommended awards.
Any requirement of this solicitation which indicates the consequence of noncompliance shall be
strictly enforced.
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Number Title
Fiscal Year 2010/2011
Citizen Carps/CERT Grant Program
EVALUATION AND SCORING SHEET
Demonstrate Sustainability (Section 1)
a. Does the applicant identify what functions they plan to provide beyond subgrants
dollars requested?
(Max 10 pts)
- - - - - - - - - - - - - ..- - - - - - - - - - - - - ---- - - - - - - - - - - - - - - - - - - - - - -
2. Cost Effectiveness (Section II and III)
a. Does the applicant identify and demonstrate cost-effectiveness in new, refresher
and/or advanced trainings?
b. Are these projects and their timeframes realistic?
(Max 15 pts)
3. Proposed Budget (Section II and III)
a. Does the proposed budget for the project describe how it is necessary and
appropriate to the scope of the project?
(Max 15 pts)
4. Project Method and Approach (Section IV)
5. Experience and ability applied to project (Section IV)
6. Consistency with National/State Priorities (Section IV and V)
a. Explains consistency with State CEMP
b. Consistency with Local CEMP
c. Consistency with DHS Citizen Corps/CERT Community Integration Plan
Impact by environmental clean-up initiative or Front Porch Community
(Tiebreaker)
(Max 15 pts)
(Max 10 pts)
(Max 35 pts)
u
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TOTAL POINTS
General Comments:
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