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HomeMy WebLinkAboutCity of Tamarac Resolution R-2010-0331 Temp. Reso. # 11778 Page 1 of 4 February 24, 2010 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2010- 33 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO RENEW AN AGREEMENT FOR "PRINTING & DISTRIBUTION OF CITY OF TAMARAC PUBLICATIONS" AND EXECUTE AN AGREEMENT WITH FRANKLIN COMMUNICATIONS, LLC FOR PRINTING SERVICES FOR A ONE (1) YEAR PERIOD, PROVIDING FOR ONE (1) ADDITIONAL ONE (1) YEAR RENEWAL OPTION AT THE DISCRETION OF THE CITY; AUTHORIZING THE CITY MANAGER TO APPROVE EXPENDITURES FOR PRINTING; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac requires printed newsletters, reports postcards, brochures and other documents as required by the City to effectively notify residents and employees of information, events, and functions; and WHEREAS, the City Commission of the City of Tamarac awarded a contract for a term of two (2) years pursuant to resolution number R-2007-32 for the provision of Printing and Distribution of City of Tamarac Publications at its March 28, 2007 regular meeting, a copy of said resolution is on file with the Office of the City Clerk; and WHEREAS, the original resolution provided for up to three (3) one (1) year renewal options subject to satisfactory performance by the contractors; and WHEREAS, the City Commission of the City of Tamarac exercised the first of Temp. Reso. # 11778 Page 2 of 4 February 24, 2010 three one (1) year renewal options pursuant to resolution number R-2009-33 at its March 25, 2009 regular meeting, a copy of said resolution is on file with the Office of the City Clerk; and WHEREAS, the best interest of the City is served by exercising the second renewal of the agreement for Printing and Distribution of Tamarac Publications with Franklin Communications, LLC for a period of one (1) year; and WHEREAS, funds are budgeted in the appropriate departmental accounts for printing services; and WHEREAS, it is the recommendation of the Public and Economic Affairs Officer and the Purchasing and Contracts Manager that the second renewal option of the Agreement to provide "Printing & Distribution of City of Tamarac Publications" be exercised, and Agreement Amendment #2 be accepted and executed with Franklin Communications LLC, for a one (1) year period, providing for one (1) additional one (1) year renewal at the discretion of the City, a copy of which is attached hereto as "Exhibit 1"; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to execute Agreement Amendment #2 for the second renewal option of the Agreement with Franklin Communications LLC, for a one (1) year period, providing for one (1) additional one (1) year renewals at the discretion of the City for the printing and mailing of City publications and to authorize the City Manager to approve expenditures for printing as may be required and as included in the proposal and contract. 1 1 1 Temp. Reso. # 11778 Page 3 of 4 February 24, 2010 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof and all exhibits attached hereto are incorporated herein and made a specific part of this resolution, SECTION 2: That Agreement Amendment #2 for the second renewal to the Agreement for "Printing & Distribution of City of Tamarac Publications" (attached hereto as "Exhibit 1") be accepted and executed with Franklin Communications LLC for printing services for a one (1) year period, providing for one (1) additional one (1) year renewal at the discretion of the City. SECTION 3: The City Manager is hereby authorized to approve expenditures for printing as may be required and as outlined in the agreement with Franklin Communication LLC. SECTION 4: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 6: its passage and adoption. Temp. Reso. # 11778 Page 4 of 4 February 24, 2010 This Resolution shall become effective immediately upon PASSED, ADOPTED AND APPROVED this - day of ; n i l , 2010. -y,ATTEST- MARION SWENSON, CMC -CITY CLERK I HEREBY CERTIFY that I have approved this RESOLUTION as to form. zL S/ GOREN ATTORNEY BETH TALABI CO MAYOR Record of COMMISSION VOTE: MAYOR TALABISCO ?-:2---' DIST 1: COMM BUSHNEf L DIST 2: COMM ATKINS-GRA t ,.� DIST 3: COMM GLASSER DIST 4: VM DRESSLER !' 1 1 Mr. Peter J. Dunne Franklin Communications, LLC 5301 NW 37t" Ave. Miami, FL 33142 RE., Agreement Renewal RFP No. 07-15R, Printing & Distribution of City of Tamarac Publications Dear Mr. Dunne: The City's Agreement with your company to provide for the Printing & Distribution of City of Tamarac Publications will expire on March 28, 2009. The original agreement, dated March 28, 2007, provides for three (3) additional one-year renewals. This is the second renewal of the subject contract. Please advise if a one-year renewal would be acceptable to your company by checking the appropriate box below. Please be sure that this document is fully executed by the person designated on the attached signature page and by your company's Corporate Secretary. In addition, please ensure that the Corporate Acknowledgement is fully notarized. Please return the two (2) original documents to the Purchasing & Contracts Division by no later than February 26, 2010. Sincerely, Keith K. Glatz, CPPO Purchasing & Contracts Manager I hereby agree to a one-year extension of the agreement between Franklin Communications, LLC and the City of Tamarac for the Printing & Distribution of City of Tamarac Publications for the term April 1, 2010 — March 31, 2011, at the same terms and conditions as modified on the attached. ❑ I am unable to provide a one-year extension of the subject contract. -6wm4w tb sxec[& ee..Atodo." 7525 N.W. 88th Avenue I Tamarac, Florida 33321-24011 P: 954.597.35701 F: 954.597,350 EQUAL OPPORTUNITY EMPLOYER AMENDMENT #2 TO AGREEMENT BETWEEN THE CITY OF TAMARAC AND FRANKLIN COMMUNICATIONS, LLC The CITY OF TAMARAC ("City") and Franklin Communications, LLC, a Florida Limited Liability Corporation with principal offices located at 5301 NW 37t" Avenue, Miami, Florida 33142 (Contractor) agree to execute Amendment #2 to the original Agreement dated March 28, 2007 to provide Printing and Distribution of City of Tamarac publications. 1. Per the terms of Section 4.3 of the original Agreement dated March 28, 2007, the City and Contractor agree to exercise the second and final renewal option for a term effective April 1, 2010 through March 31, 2011. 2. Section 4.3 of the Agreement shall be amended as follows: 4.3 Agreement Renewals: The City reserves the right to renew the Contract for up to twe(2) one_(1) additional one (1) year renewal options to be exercised as mutually agreed by City and Contractor based on Contractor's agreement to the same terms and conditions; and by providing written notice to the City not less than ninety (90) days prior to renewal date of any adjustment in the Contract amount for the upcoming renewal period. Contract renewal will be based on satisfactory performance, mutual acceptance, and determination that the Contract is in the best interest of the City. The ongoing performance evaluation process will continue during any renewal periods for the life of the Agreement. 3. Appendix B: Please amend pricing for items 1 and 1A to read as follows: 1 Tam -A -Gram - 20 page Full Color 8 %" x 11" finished size, saddle stitched newsletter. Printed on 70 # coated $ 11,910.00 Per 35,000 text including all charges for printing. $42;981.09 1A Tam -A -Gram List, Mailing $ Delivery to Ft. Lauderdale post office $ Included in 1A All other provisions of the original Agreement, as amended, remain in effect as written. IN WITNESS WHEREOF, the parties hereby have made and executed this Amendment to Agreement on the respective dates under each signature, the City of Tamarac signing through its City Manager and its City Commission signing by and through its Mayor and its City Manager, and Franklin Communications, LLC, signing by and through its President, duly authorized to execute same. CITY OF TAMARAC . M zva� Beth Flansbaum-Talabisc , Mayor 6 Date ATTEST: Jefrrey ill , City Manager Marion Swenson,1CMC Date City Clerk:. AppWel. o f r and legal sufficiency: Date Samr City Attorney -,- 2it-jv Date AT FRANKLIN COMMUNICATIONS, LLC Company N � r (Corporate Secretary) Sig nat r of esi ent Robert P. Dunne Type/Print Name of Corporate Secy. Peter J. Dunne Type/Print Name of President 6 10 z Z. zo (CORPORATE SEAL) Date CORPORATE ACKNOWLEDGEMENT STATE OF FLORIDA: :SS COUNTY OF DAX-- I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, personally appeared Peter J. Dunne, President of Franklin Communications, LLC a Florida Limited Liability Corporation, to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged before me that he/she executed the same. WITNESS my hand and official seal this day of / CjtU&fi 2010. nature of Notary Public rge CAROL LYNN DUNNE COMMISSION # DD 948979 Bonded ThAjb* T jamp blic Personally known to me or ❑ Produced Identification Type of I.D. Produced ❑ DID take an oath, or ❑ DID NOT take an oath.