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Home My WebLink AboutCity of Tamarac Resolution R-2010-0621 Temp. Reso. #11812 April 29, 2010 Page 1 of 5 Revision 1 May 6, 2010 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2010-_AL A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO APPROVE THE PARTICIPATION IN A PURCHASING AGREEMENT FOR SOLAR SALT FOR WATER TREATMENT FROM MORTON SALT, UTILIZING THE SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP BID #2009-004 FOR AN ESTIMATED TOTAL COST OF $35,103.75 ANNUALLY, APPROVING FUNDING FROM THE APPROPRIATE ACCOUNTS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Solar Salt is a necessary chemical required for the purification and processing of water at the City of Tamarac Water Treatment Plant; and WHEREAS, the City of Tamarac participates in cooperative purchasing efforts with other governmental entities within South Florida through its membership in the Southeast Florida Governmental Purchasing Cooperative Group (the Co-op); and WHEREAS, the City of Tamarac is a party to certain agreements awarded by the Co-op, including the agreement for Solar Salt; and WHEREAS, the City of Boca Raton on behalf of the Southeast Florida Governmental Purchasing Cooperative Group (the Co-op), which included Temp. Reso. #11812 April 29, 2010 Page 2 of 5 Revision 1 May 6, 2010 quantities specifically required for the City of Tamarac has competitively solicited an Agreement to provide Solar Salt for Water Treatment purposes; and WHEREAS, The Co-op, through the City of Boca Raton City Council awarded Bid #2009-004 for "Sodium Chloride Solar Salt (Bulk)" as Council Item 3-A-1 at its regular scheduled meeting of March 24, 2009; to Morton Salt, Chicago, Illinois, (incorporated by reference and on file in the office of the City Clerk under Resolution #R-2009-75); and WHEREAS, the delivered cost of Solar Salt for the City of Tamarac is estimated to be $35,103.75 based on delivered pricing of $93.61 per ton for estimated quantities of 375 tons; and WHEREAS, the Agreement with Morton Salt provides for a one (1) year Agreement with three (3) one-year renewal options; and WHEREAS, the City of Tamarac is renewing the first renewal option running from May 1, 2010 through April 30, 2011 with two (2) more one-year renewal options remaining; and E 1 Temp. Reso. #11812 April 29, 2010 Page 3 of 5 Revision 1 May 6, 2010 WHEREAS, City Code §6-154 allows the Purchasing/Contracts Manager the authority to join with other units of government in cooperative purchasing when the best interest of the City would be served; and WHEREAS, sufficient funds are available from the Utilities Department Operating funds; and WHEREAS, it is the recommendation of the Director of Utilities and Purchasing/Contracts Manager that the City's participation in the renewal of the Co-op Agreement for the purchase of Solar Salt from Morton Salt be approved with an effective date upon Commission approval for an estimated amount of $35,103.75 this year to coincide with the Southeast Florida Governmental Purchasing Cooperative Group Bid #2009-004 effective March 24, 2009; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac to approve the participation of the City of Tamarac in the Co-op Agreement for the purchase of Solar Salt from Morton Salt with an effective date upon Commission approval for an estimated amount of $35,103.75 this year to coincide with the Southeast Florida Governmental Purchasing Cooperative Group Bid #2009-004 effective March 24, 2009. �l Temp. Reso. #11812 April 29, 2010 Page 4 of 5 Revision 1 May 6, 2010 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA THAT: SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. The exhibit attached hereto is incorporated herein and made a specific part of this resolution. SECTION 2: The City Commission hereby authorizes the purchase of Solar Salt and further authorizes administration to execute the purchase agreement and take all steps necessary to effectuate the intent of the resolution for a one-year period from May 1, 2010 through April 30, 2011, which coincides with the Southeast Florida Governmental Purchasing Cooperative Group Bid No. 2009-004, a copy of said Co-op notice of award is attached herein as "Exhibit 1 ". SECTION 3: Funding is available for the purchase of solar salt from the appropriate account at a total cost estimated to be $35,103.75 annually. SECTION 4: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or Temp. Reso. #11812 April 29, 2010 Page 5 of 5 Revision 1 May 6, 2010 invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 6: This Resolution shall become effective immediately upon its passage and adoption. SECTION 7: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this_C_day ofAIW. 2010. BETH ALABIS O, MAYOR ATTEST: AARecord of COMMISSION VOTE: �fjYVIAR1 N SWENSO , CMC MAYOR TALABISCO— �IJJ CITY CLERK DIST 1: COMM BUSHNE L �✓ DIST 2: COMM ATKINS-GRAD DIST 3: COMM GLASSER E� DIST 4: VM DRESSLER I HEREBY CERTIFY that I have approved this RESOLUTION as to form. �z7li� SAMUEL S. ORE CITY ATTORNE 1 "EXHIBIT 1" TR #11812 Southeast Florida Governmental Purchasing Cooperative Group CONTRACT AWARD BID/RFP NO.: 2009-004 DESCRIPTION/TITLE: Sodium Chloride Solar Salt (Bulk) CONTRACT PERIOD: 5101/10 through 4130/11 (renewal option #1) TERM OF CONTRACT: (Initial) one year with two (3) additional one year renewal options * This is the first renewal option; two (2) additional one year options remain WNtN NNi1N'tiNNfNNYY(tiiNNNiNNiNNNYiN1iN7N{IifNttNYIC1111YfNY/\ffNtlilitYNYliffNiNYNltiffYf111NNN11YYYNNfY11 SECTION #1 - VENDOR AWARD Vendor Name: Vendor Address 1: Vendor Address 2: Contact: Phone: Fax: Email: Wesbite: FEIN: MORTON SALT 123 N. Wacker Drive Chicago, IL 60606-1743 Mike Leahy, Account Executive 904-992-1613 800-882-7258 / 321-868-2583 mleahy@mortonsalt.com bids@mortonsalt.com 36-4140798 Ii1NNIHfWNftNfpiNN{1iNtN/YiNNNiNN/NitYNNINNNttIfNNNIittNINN/i\/fiiNNNY1{f1Y1NINit IitYNtlf i/flit{iNYNNt\1NtiilNfifNfaNIIDYYtili1N111Nlii SECTION #2 — AWARD/BACKGROUND INFORMATION Award Date: March 24, 2009 (COUNCIL) Resolution/Agenda Item No.: Item: 3-A-1 Insurance Required: Yes Performance Bond Required: No Mw1N WYNIiiYil/fiNNiN&HNNNYiliiiNNINIiNiIlI1NN11{Iilii/NiNNifNNlliflillNtNINiN1iNiNlYMttflifiNNiUNNIiN/i SECTION #3 -LEAD AGENCY Agency Name: Agency Address 1: Agency Address 2: Agency Contact: Telephone: Facsimile: Email: City of Boca Raton, Florida 201 W. Palmetto Park Road Boca Raton, FL 33432-3795 Alicia B. Kalish, CPPB 561-393-7876 561-393-7983 akalish@myboca.us 0 MO SALT A K + S Company January 26, 2010 Ms. Alicia Kalish, Buyer Lead Agency South Florida Co -Op City of Boca Raton, FL Re: Bid No. 2009-004 Solar Salt (Co-operative bid) Renewal Option No 1 Effective Dates: 5/1/10-4/30/11 Dear Alicia, Although we have experienced additional freight -related increases in the last year from both ocean freight and motor freight, in addition to many other increased costs in goods, supplies and services, Morton Salt agrees to hold pricing for the above referenced bid for another bid -cycle. Your combined volume of the co-op has helped with this decision. As is the case, ocean freight prices fluctuate due to vessels headed to China; the demand far exceeding the supply of current ships available. Although we have our own vessels, there are times we are forced to use other vessels -at an increased rate to meet the demand of product by our customers. We know that our salt is of the highest quality for your application and causes minimal problems in the electrolytic processes. If you have questions, please contact me. Thanks for your business! Sincerely, Mike Leahy Morton Salt Mike Leahy/Account Executive mleahy@mortonsalt.com 12823 Biggin Church Rd S Jacksonville, FL 32224 904-992-1613 F-904-212-0948