HomeMy WebLinkAboutCity of Tamarac Resolution R-2010-067Temp. Reso. #11820
April 30, 2010
Page 1 of 4
Revision 1 May 18, 2010
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2010- Ca 7
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, APPROVING TASK
AUTHORIZATION NO. 10-03E AND AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE TASK
AUTHORIZATION NO. 10-03E WITH ECKLER
ENGINEERING, INC., TO PROVIDE PROFESSIONAL
SERVICES FOR THE CONSTRUCTION MANAGEMENT OF
A NEW CLEARWELL AT THE WATER TREATMENT PLANT
IN ACCORDANCE WITH THE CITY'S CONSULTING
ENGINEERING AGREEMENT AS AUTHORIZED BY
RESOLUTION NO. R-2006-131, FOR AN AMOUNT NOT TO
EXCEED $52,600.00; APPROVING FUNDING FROM THE
2009 UTILITIES BOND PROCEEDS; AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO ADMINISTER THE
CONTRACT; PROVIDING FOR CONFLICTS; PROVIDING
FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of Tamarac owns, operates and maintains the water supply,
treatment, and distribution systems; and
WHEREAS, the City of Tamarac operates a 60,000-gallon clearwell which is an
integral part of the Water Treatment Plant; and
WHEREAS, the existing 60,000-gallon clearwell was inspected in January 2006
under the 2.0 MG Water Storage Tank and Water Treatment Plant Improvement Project by
Crom Engineering and Construction Services (CECS) in accordance with FAC 62-555.350
regulations and found to have severe structural deterioration; and
WHEREAS, on November 8, 2006 a new Ground Water Rule (GWR) was published
in the Federal Register under the National Drinking Water Regulations with an effective
date of December 1, 2009 which requires our WTP to meet 4-Log Virus Treatment which is
Temp. Reso. #11820
April 30, 2010
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Revision 1 May 18, 2010
difficult to meet with the existing 60,000-gallon clearwell and can be easily met with the
new 223,279-gallon clearwell; and
WHEREAS, the City of Tamarac has since determined that the existing clearwell
would be replaced due to design deficiencies, repair costs, and potential downtime of the
Water Treatment Plant (WTP); and
WHEREAS, Eckler Engineering Inc., was awarded the contract to provide
professional services for the design of the new Water Treatment Plant Clearwell Addition
Project; including preparation of detailed plans and specifications followed by permitting
and bidding assistance under Resolution #R-2009-59 (incorporated by reference and on
file in the office of the City Clerk); and
WHEREAS, the City requires the service of a consulting firm knowledgeable in this
area and capable of providing professional services for the construction management of
the Water Treatment Plant Clearwell Addition Project; and
WHEREAS, Eckler Engineering, Inc., possesses the required knowledge and
experience to provide the professional engineering services associated with the Water
Treatment Plant Clearwell Addition Project; and
WHEREAS, Eckler Engineering, Inc., has been pre -qualified as an approved
consultant for engineering services by the City of Tamarac as authorized by Resolution No.
R-2006-131; and
WHEREAS, it is the recommendation of the Director and Assistant Director of
Utilities that Task Authorization No. 10-03E from Eckler Engineering, Inc., be approved,
executed and funded; and
Temp. Reso. #11820
April 30, 2010
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Revision 1 May 18, 2010
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in
the best interest of the citizens and residents of the City of Tamarac to accept and execute
Task Authorization No. 10-03E (a copy of which is attached hereto as "Exhibit 1") with
Eckler Engineering, Inc., to provide professional engineering services for the construction
management of the Water Treatment Plant Clearwell Addition Project for an amount not to
exceed $52,600.00 and to provide funding from the 2009 Utilities Bond proceeds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this resolution.
The exhibit attached hereto is incorporated herein and made a specific part of this
resolution.
SECTION 2: The City Commission approves Task Authorization -No __10-03E
and authorizes the appropriate City Officials to execute Task Authorization No. 10-03E with
Eckler Engineering, Inc., to provide engineering services for the construction management
of the Water Treatment Plant Clearwell Addition Project, in accordance with the City's
Consulting Engineering Agreement as authorized by Resolution No. R-2006-131 on July
12, 2006, for an amount not to exceed $52,600.00; and
SECTION 3: The $52,600.00 is approved to be funded from the 2009 Utilities
Bond proceeds.
SECTION 4: The City Manager, or his designee, are hereby authorized to
make changes, issue change orders not to exceed $30,000.00 per Section 6-156 (b) of the
City Code and close the contract award including, but not limited to making final payment
within the terms and conditions of the contract and within the contract price.
Temp. Reso. #11820
April 30, 2010
Page 4 of 4
Revision 1 May 18, 2010
SECTION 5: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 6: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 7: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED thisj1day of M'2010.
BETH TALABISW, MAYOR
ATTEST:
Record of COMMISSION VOTE:
MARIONSVWgENSON, dr MAYOR TALABISCO
CITT CLERK DIST 1: COMM BUSHNE'
DIST 2: COMM ATKINS-GkAo
DIST 3: COMM GLASSER
DIST 4: VM DRESSLER
1 HEREBY CERTIFY that
I have approved this
RESOLUTI N as to orm.
SAMU L S. GO EN
CITY ATTORNEY
TASK AUTHORIZATION NO. 10-'03E(REVISION 1) "EXHIBIT 1"
SCOPE OF SERVICES TR #11820
WATER TREATMENT PLANT CLEARWELL ADDITION - SDC
INTRODUCTION
This scope of services will cover engineering services required during the construction phase of
the project. In accordance with the CITY's request of March 16, 2004 this scope shall cover the
following:
Traditional engineering services during construction.
2. Special engineering services during construction.
The preliminary task order Opinion of Probable Construction Cost for the above referenced
improvements is estimated at $1,900,000 to $2,128.000.
ARTICLE 1 - SCOPE OF SERVICES
Construction Phase
Task C1 - Preconstruction Activities Prior to Notice to Proceed
After issuance of a Notice of Award by City, assist the City in the preparation and signing of the
Contract Documents by reviewing insurance certificates, filling in any of the Contract forms to
develop a conformed set of Contract Documents, distribution of documents to the City and
Contractor , or any other task which may be required to get the Contractor started. The
ENGINEER will also undertake other preconstruction activities which include attending the
preconstruction meeting, providing preconstruction meeting minutes to all attendees, and assisting
the Contractor in finalizing any permit application issues or technical assistance with any building
permit review issues or questions required for the construction of this project and by providing the
required number of signed/sealed drawing sets for building permits and the sets of Contract
Documents required for construction.
This task also provides the administration of the project including project setup, client interface and
general project management and administration.
Task C2 - Consult and Advise
Provide technical advise and assistance to City during the construction period and provide
necessary interpretations and clarifications of the Contract Documents as required by City or
Contractor.
Task C3 - Review Shop Drawings
Review Shop Drawings and samples, the results of tests and inspections, and other data submitted
by the Contractor in accordance with the Contract Documents shall then be sent to the City for
review and comment, appropriately marked and then returned to the Contractor. A total of fifty (50)
submittals is the estimate basis for this item's budget.
Page 1 of 9
Task C4 - Review Pay Requests and Schedules
Review ten (10) monthly pay requests and make recommendations for payment to City. Monthly
pay requests will be reviewed in the field and an agreement reached between the Contractor, City's
project representative, and the Engineer prior to formal submittal to City for payment. Review the
Contractor's preliminary and monthly progress schedules through completion.
Task C5 - Perform Periodic and Milestone Inspections
Engineer will make periodic site visits at intervals appropriate to the various stages of construction
to observe the work, determine conformity with the contract documents and compliance with the
construction permits. It is anticipated that there will be ten (10) site visits.
Perform inspections to determine that the project has achieved Substantial Completion and
readiness for Final Acceptance and that the Work has been completed in conformance with the
Contract Documents to certify completion of construction to permitting agencies. Four(4) such site
visits are anticipated.
Task C6 - Progress Meetings
Attend ten (10) monthly construction related progress meetings. The ENGINEER shall schedule,
preside over and generate and distribute minutes of these meetings. The purpose of these
meetings is to formally coordinate the activities of the Contractor and CITY to resolve any conflicts
and to review working procedures as required to satisfactorily complete the project.
Task C7 - Contract Modifications
Develop the necessary data, notes and clarification drawings required to prepare contract
modifications to reflect adjustments to the construction project. Three (3) contract modifications
incorporating a total of six items, is the estimate basis for this budget item. One of the contract
modifications will be the final reconciliation contract modification prepared at the end of the project.
When CITY requests additional contract modifications, the ENGINEER's fee may be adjusted
accordingly based on a mutually agreed amount.
Task C8 - Project Closeout
Review the Contractor's record drawing information which shows the work as it was constructed.
Prepare for CITY sets of record drawings showing those changes made during the construction
progress based upon information provided by the Contractor.
ENGINEER shall prepare signed and sealed record drawings based on Contractor's field data.
ENGINEER shall submit final copies of record drawings to CITY.
Attend the final project reconciliation meetings with CITY and the Contractor.
Page 2 of 9
Task C9 - Regulatory Agency Documentation and Project Closeout Submittals
Project services in connection with preparing certification of Final Completion of Construction
certification to BCHD/FDEP with record drawings.
Task C10 - Special Services
The Engineer shall provide special services during construction consisting of the following items:
Resident Services
Services which will be provided by the Engineer's resident project representative (when
requested by CITY) will consist of the following:
Make periodic on -site field observations of the Contractor's performance. The limits of the
authority of the on -site representative are as defined within the Construction Contract
Documents.
B. Observe any tests and review the results of tests required of the Contractor by the
Contract Documents.
C. Observe the placement of reinforcing steel and all major concrete pours. Observe
the construction of all piping and equipment placement.
D. Test and check out the operation of all equipment and controls.
E. Assist in the development of punch lists in conjunction with the milestone
inspections to determine if the project has achieved Substantial and Final
Completion and that the work has been completed in conformance with the Contract
Documents.
In order to estimate the efforts of the Engineer's project representative, it is anticipated that
a person would need to be at the project site when requested by CITY or per specific
project needs.
Project Deliverables
Project deliverables for the project construction phase shall be in accordance with Table 2,
attached.
ARTICLE 2 - DATA OR ASSISTANCE TO BE PROVIDED BY CITY
A. Provide assistance with regulatory agencies and payment of all applicable
permitting fees.
B. Attendance at project meetings.
C. CITY inspectors shall provide daily inspection reports and photographs as work
progresses per ENGINEER's format.
Page 3of9
D. Coordinate with ENGINEER when ENGINEER's inspections are needed.
ARTICLE 3 - TIME OF COMPLETION
Table 1 provides the preliminary project schedule based on days from the receipt of the
Authorization to Proceed.
ARTICLE 4 - PAYMENT AND COMPENSATION
As consideration for providing the services enumerated in Article 1, the City shall pay the Engineer
fees as described below:
A. Construction Phase
For services enumerated in Article 1, Tasks C1 through C10, the estimated not to
exceed fee of $52,600.
Engineering services during construction will be billed on an hourly rate plus direct
expenses in accordance with the attached scope of work breakdown. Eckler
Engineering will submit monthly invoices payable by person, hours worked, and
hourly rates, plus direct expenses for these engineering services. Any unused
portion of this estimated not -to -exceed fee will not be billed to the City.
The fee has been determined in accordance with the scope of work breakdown attached
as Table 3.
The fee does not include the provision of the following items:
Payment of permit fees.
2. Preparation of permit submittal applications to the City of Tamarac Building
Department.
3. Any expert witness or testimony services.
4. Special Inspection Services not included since these cannot be determined
until issuance of the CITY Building Permit.
5. Preparation of Stormwater Management Plan and other design document
revisions required by Broward County prior to CONTRACTOR's Building
Permit submittal to the CITY Building Department.
6. Services not specifically indicated in this Task Authorization.
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ARTICLE 5 - AUTHORIZATION
In WITNESS WHEREOF, the parties have made and executed this Agreement on the respective
dates under each signature. CITY OF TAMARAC, signing by and through its Mayor and City
Manager, and CONSULTANT, signing by and through its President, duly authorized to execute
same.
MarionSwenson, CIVIC
City Clerk
Date
ATTEST:
(Corporate Secretary)
Donald A. Eckler
Type/Print Name of Corporate Secy.
(CORPORATE SEAL)
Page 5 of 9
CITY OF TAMARAC
Beth Fla nsbaum-Talabisco-,JMayor
Date
Jeffrey Mil er, City Manager
Date
Approved as to form and legal
suffi i ncy:
;k
S Goren, City Attorney
1I"-00-
Date
Eckler Engineering, Inc.
Company Name
f
Signature of President/Owner
Donald A. Eckler, P.E.
Type/Print Name of President/Owner
Date
.J/25�i0
CORPORATE ACKNOWLEDGMENT
STATE OF Florida
SS
COUNTY OF Broward
HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid
and in the County aforesaid to take acknowledgments, personally appeared Donald A. Eckler, of
Eckler Engineering, Inc., a Florida Corporation, to me known to be the person(s) described in and
who executed the foregoing instrument and acknowledged before me that he executed the same.
WITNESS my hand and official seal this day of f�Q��G� a S , 2010.
.......................................
......
,..LINDA C. FRACASSO e
Comm# DD0855027 Signature of Notary Public
�J Expires 5/1/2013 State of Florida at Large
Florida Notary Assn., Inc
a00
n............................................E Linda C. Fracasso
Print, Type or Stamp
Name of Notary Public
X Personally known to me or
Produced Identification
Type of I.D. Produced
DID take an oath, or
X DID NOT take an oath
YADocuments\Tamarac\BD\WTP Clearwell Addition-SDC\Task Auth 10-XXE Rev 1.wpd
Page 6 of 9
TABLE 1
WATER TREATMENT PLANT CLEARWELL ADDITION (SDC)
PRELIMINARY PROJECT CONSTRUCTION SCHEDULE
Time to Cumulative Time
Activity Complete To Complete
(Days) (Days)
1. Notice to Proceed 0 0
2. Construction Phase to Substantial Completion 240 240
3. Construction Phase to Final Completion 30 270
4. Project Closeout 30 300
Detailed schedule will be provided by the project CONTRACTOR.
(Remainder of page left blank intentionally.)
Page 7 of 9
TABLE 2
WATER TREATMENT PLANT CLEARWELL ADDITION (SDC)
LIST OF PROJECT DELIVERABLES
CONSTRUCTION PHASE
A. Pre -Construction
• Pre -Construction conference Meeting Agenda and Minutes.
• Four (4) sets of full size (22" x 34") signed/sealed drawings for building permit submittal
by CONTRACTOR.
• Three (3) Sets of full size (22" x 34") drawings and specification booklets for
CONTRACTORS use through the construction phase.
• Three (3) sets of drawings (11" x 17") and specifications for CITY's use during
construction.
• Three (3) sets of drawings (11" x 17") and specifications for sub -consultant's use during
construction.
B. Shop Drawings
• Copies of accepted and final shop drawings.
C. Construction Inspection
• Site visit reports will be provided for each site visit in accordance with Task C5 of this
Task Authorization.
• Daily resident project representative reports will be provided for each site visit in
accordance with Task C10 of this Task Authorization.
D. Progress Meetings
• Copies of all project meeting minutes.
E. Contract Modifications
• Four (4) copies of all completed contract modifications.
F. Pay Requests
• Copies of reviewed and accepted partial and final pay request applications.
G. Record Drawings and Project Closeout
• One (1) full size, signed and sealed set of record drawing prints for submittal of permit
certification documents to the regulatory agency.
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One (1) full size, signed and sealed set of prints, one (1) half size set of record drawings,
and one (1) copy of AutoCad drawing files on CD Rom for use by CITY.
Four (4) copies of the certificate of substantial completion and punch lists.
YADocuments\Tamarac\BD\WTP Clearwell Addition-SDC\Task Auth 10-XXE Rev 1.wpd
Page 9 of 9
CITY OF TAMARAC
WATER TREATMENT PLANT CLEPRWELL ADDITION
TASK AUTHORIZATION NO. 10-*3E(REVISION 1)
TABLE 3
1. CONSTRUCTION PHASE
DATE: March 24, 2010
TASK DESCRIPTION
PERSONNEL
n
`5
d
`m
`m
N
A
A
`m
d
rn
C7
Preconstruction Activities Prior to NTP
2
4
2
C2
Consult and Advise
2
2
C3
Review Shop Drawings
14
30
23
C4
Peview Pay Requests and Schedules
4
24
8
C5
Perform Periodic and Milestone
Inspections
8
8
8
C6
Progress meetings
21
14
C7
Contract Modifications
2
2
4
C8
Project Closeout
2
8
24
4
C9
Regulatorty Agency Documentation
and Project Closeout Submittals
2
6
1
C70
Special Services
130
13
C71
Not Used
C12
Not Used
Total Hours
Rate
Sub -Total Labor
4
59
0
0
0
80
0
0
24
130
89
$216.00
$186.00
$0.00
$0.00
$93.00
$73.00
$87.00
$0.00
$75.00
$105.00
$79.50
$864.00
$10,974.00
$0.00
$0.00
$0.00
$5,840.00
$0.00
$0.00
$1,800.00
$13,650.00
$7,075.50
TOTAL CONSTRUCTION PHASE LABOR $40,203.50
II. REIMBURSABLE EXPENSES CONSTRUCTION PHASE
EXPENSE
ITEM
EXPENSE TYPE
UNIT
No. OF UNITS
COST PER UNIT
TOTAL COST
1
REPRODUCTION
Half Size Drawings (11" x 17")
EA
7
$43.00
$301.00
Full Size Drawings (22" x 34")
EA
6
$71.38
$428.28
Specification Booklets
EA
10
$44.22
$442.20
2
PHOTOCOPIES
EA
1,000
$0.20
$200.00
PLOTTING
3
22 X 34 (SET UP)
EA
0
$15.00
$0.00
11 X 17 (SET UP)
EA
0
$3.00
$0.00
TRAVEL
4
MILEAGE
MILE
100
$0.500
$50.00
TOLLS
EA
0
$0.00
$0.00
SUBCONSULTANTS
SURVEY
LS
0
$0.00
$0.00
ELECTRICAL
LS
1
$11,000.00
$11,000.00
5
STRUCTURAL
LS
0
$0.00
$0.00
GEOTECHNICAL
LS
0
$0.00
$0.00
HYDROGEOLOGIC
LS
0
$0.00
$0.00
PERMIT FEES
LS
0
$0.00
$0.00
TOTAL CONSTRUCTION PHASE EXPENSES $12,421.48
GRAND TOTAL $52,600.00
Y.\Documents\Tamarac\BD\WTP Clearwell Addition-SDC\CONSTRUCTION_SCOPE (2).xls