HomeMy WebLinkAboutCity of Tamarac Resolution R-2010-071J
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May 11, 2010
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2010 -
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA, ACCEPTING A GRANT AWARD IN THE
AMOUNT OF $72,000 FROM THE U.S. DEPARTMENT OF
HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT
AGENCY ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM;
AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE A
PROJECT AGREEMENT IN THE AMOUNT OF $90,000 BETWEEN
THE U.S. DEPARTMENT OF HOMELAND SECURITY AND THE CITY
OF TAMARAC FOR GRANT FUNDING IN THE AMOUNT OF $72,000
AND A 20 PERCENT MATCH OF $18,000 IN LOCAL FUNDS, TO
PROVIDE FOR REIMBURSEMENT OF CONSTRUCTION COSTS FOR
UPGRADES TO FIRE STATION #41; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Tamarac wishes to provide high quality Fire Rescue services
to the residents, businesses and visitors to Tamarac; and
WHEREAS, the City Commission of the City of Tamarac desires to protect the health
and safety of Tamarac Fire Rescue personnel; and
WHEREAS, the Federal Emergency Management Agency (FEMA), through the U.S.
Department of Homeland Security (DHS), provides grants to local governments for
modifications to fire rescue facilities through the Assistance to Firefighters Grant (AFG)
Program; and
WHEREAS, the City received a notice of award and agreement for a FEMA
Assistance to Firefighters grant in the amount of $90,000 with a federal share of $72,000
and a required 20 percent match in local funds of $18,000 to provide for reimbursement of
construction costs for upgrades to Fire Station #41, as indicated in the April 25, 2010
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correspondence from DHS attached hereto as Exhibit A which is incorporated herein by this
reference; and
WHEREAS, construction costs for Fire Station #41 upgrades include but are not
limited to costs for a generator, sprinkler system, and high -impact glass; and
WHEREAS, the Fire Chief and Assistant City Manager recommend acceptance of
these grant funds and execution of the project agreement between DHS and the City of
Tamarac for reimbursement of construction costs for upgrades to Fire Station #41 in the
amount of $90,000 pending legal review; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best
interest of the citizens and residents of the City of Tamarac to accept this grant funding for
reimbursement of construction costs for upgrades to Fire Station #41, and to execute the
DHS project agreement for grant funding in the amount of $90,000, providing for an 80
percent federal share of $72,000 and a 20 percent match in local funds of $18,000.
NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA:
Section 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as
being true and correct and are HEREBY made a specific part of this Resolution. All Exhibits
attached hereto are incorporated herein and made a specific part of this Resolution.
Section 2: The City Commission of the City of Tamarac HEREBY accepts the grant
award of $72,000 from FEMA through DHS.
Section 3: The appropriate City Officials are HEREBY authorized to accept the grant
agreement between the City of Tamarac and DHS in the amount of $90,000, providing for an
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May 11, 2010
80 percent federal share of $72,000 and a required 20 percent match of $18,000 in local
funds, hereto attached as Exhibit B which is incorporated herein by this reference.
Section 4: An appropriation for the receipt and expenditure for this grant and any
matching funds will be included in a budget amendment prior to November 30, 2010
pursuant to F.S. 166.241(2)
Section 5: All Resolutions or parts of Resolutions in conflict herewith are HEREBY
repealed to the extent of such conflict.
Section 6: If any clause, section, other part or application of this Resolution is held by
any court of competent jurisdiction to be unconstitutional or invalid, in part or in application,
it shall not affect the validity of the remaining portion or applications of this Resolution.
Section 7: This Resolution shall become effective immediately upon its passage and
adoption.
PASSED, ADOPTED AND APPROVED thisyW day of /1, 2 '2010.
BETH ALABISCO
MAYOR
ATTEST:
\ 4VRecord of COMMISSION VOTE:
MARION SWENSO , C C MAYOR TALABISCO
CITY CLERK DIST 1: COMM BUSHNELL
DIST 2: COMM ATKINS-GRA v'
DIST 3: COMM GLASSER l
DIST 4: VM DRESSLER ��
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
oo/ A
SAMOELS.bOR
CITY ATTORN
Award Package
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FEMA
Ms. Diane Phillips
City of Tamarac Fire Rescue
7525 NW 88th Avenue
Tamarac, Florida 33321-2401
Re: Grant No.FMW-2009-FO-11298
Dear Ms. Phillips:
On behalf of the Federal Emergency Management Agency (FEMA) and the Department of
Homeland Security (DHS), I am pleased to inform you that your grant application submitted
under the FY 2009 Assistance to Firefighters Grant has been approved. FEMA's Grant
Programs Directorate (GPD), in consultation with the U.S, Fire Administration (USFA), carries
out the Federal responsibilities of administering your grant, The approved project costs total to
$90,000,00. The Federal share is 80 percent or $72,000.00 of the approved amount and your
share of the costs is 20 percent or $18,000.00,
As part of your award package, you will find Grant Agreement Articles. Please make sure you
read and understand the Articles as they outline the terms and conditions of your grant award.
Maintain a copy of these documents for your official file, You establish acceptance of the
grant and Grant Agreement Articles when you request and receive any of the Federal
grant funds awarded to you. By accepting the grant, you agree not to deviate from the
approved scope of work without prior written approval from FEMA.
If your SF 1199A has been reviewed and approved, you will be able to request payments online.
Remember, you should request funds when you have an immediate cash need.
If you have any questions or concerns regarding the awards process or how to request your
grant funds, please call the helpdesk at 1-866-274-0960.
Sincerely,
Q_ l
Timothy W. Manning
Deputy Administrator for National Preparedness and Protection
��"��� U.S. Department of Homeland Security
J Washington, Q.C. 20472
AGREEMENT ARTICLES
ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM » Operations and Safety program
GRANTEE: City of Tamarac Fire Rescue
PROGRAM: Operations and Safety
AGREEMENT NUMBER: EMW-2009-FO-11298
AMENDMENT NUMBER:
Article I
Article II
Article III
Article IV
Article V
Article VI
Article VII
Article VIII
Article IX
Article I - Project Description
TABLE OF CONTENTS
Project Description
Grantee Concurrence
Period of Performance
Amount Awarded
Financial Guidelines
Prohibition on Using Federal Funds
GPQ Allocations
Financial Reporting
FEMA Officials
The purpose of the Assistance to Firefighters Program is to protect the health and safety of the
public and firefighting personnel against fire and fire -related hazards, After careful consideration,
FEMA has determined that the grantee's project submitted as part of the grantee's application,
and detailed in the project narrative as well as the request details section of the application -
including budget information - was consistent with the program's purpose and worthy of award.
Therefore, the grantee shall perform the work described in the approved grant application as
itemized in the request details section of the application and further described in the grant
application's narrative. These sections of the application are made a part of these grant
agreement articles by reference. The grantee may not change or make any material deviations
from the approved scope of work outlined in the above referenced sections of the application
without prior written approval from FEMA.
Article II - Grantee Concurrence
By requesting and receiving Federal grant funds provided by this grant program, the grantee
accepts and agrees to abide by the terms and conditions of the grant as set forth in this
document and the documents identified below. By receiving funds under this grant, grantees
agree that they will use the funds provided through the Fiscal Year 2009 Assistance to
Firefighters Grant Program in accordance with these Articles of Agreement and the program
guidelines provided in the Fiscal Year 2009 Assistance to Firefighters Grants program guidance.
All documents submitted as part of the application are made a part of this agreement by
i reference,
Article III - Period of Performance
The period of performance shall be from 30-APR-10 to 29-APR-11.
Article IV - Amount Awarded
The amount of the award is detailed on the Obligating Document for Award attached to these
articles. Following are the budgeted estimates for each object classes of this grant (including
Federal share plus grantee match):
Personnel
$0.00
Fringe Benefits
$0.00
Travel
$0.00
Equipment
$90,000.00
Supplies
$0.00
Contractual
$0.00
Construction
$0.00
Other
$0.00
Indirect Charges
$0.00
Total
$90,000,00
NEGOTIATION COMMENTS IF APPLICABLE (max anon characters)
The Program Office has made the following reductions to your grant:
The approved cost for the fixed station generator is $40,000, not $50,000.
The cost for micro -particle decontamination system and vertical lockers will not be funded. This
line item has been removed from the budget.
Therefore, they have recommended the award at this level:
Total budget $90,000
Federal share $72,000
Applicant Share $18,000
Article V - Financial Guidelines
The grantee and any subgrantee shall comply with the most recent version of the Administrative
Requirements, Cost Principles, and Audit Requirements. A non-exclusive list of regulations
commonly applicable to FEMA grants are listed below:
A. Administrative Requirements
1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments
2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals, and Other Nonprofit Organizations (OMB
Circular A-110)
B. Cost Principles
1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB
Circular A-87)
2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21)
3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A-122)
4. Federal Acquisition Regulations (FAR), Part 31,2 Contract Cost Principles and
Procedures, Contracts with Commercial Organizations
C. Audit Requirements
1. OMB Circular A-133, Audits of States, Local Governments, and Nonprofit
Organizations
Article VI - Prohibition on Using Federal Funds
Recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or
policy, at any level of government, without the express prior written approval of FEMA.
Article VII - GPI] Allocations
The recipient agrees that all allocations and use of funds under this grant will be in accordance
with the FY 2009 Assistance to Firefighters Grant Program guidance and application kit.
Article Vill - Financial Reporting
The grantee must complete an on-line, semiannual financial status report to meet FEMA
requirements. Semiannual financial reports are due within 30 days of the end of every six month
period for the life of the grant. At the end of the performance period, or upon completion of the
grantee's final program narrative, the grantee must complete an on-line final financial status
report that is required to close out the grant. If a grantee's performance period is extended
beyond the initial 12-month period, a periodic performance report is due every six month
increment until closeout.
Article IX - FEMA Officials
Program Officer: Tom Harrinaton is the Proaram Officer for the Assistanre to Firefighters Grant
Program. The Program Officer is .. ...._ ._...._.. _
g g responsible for the technical monitoring of the stages of work
and technical performance of the activities described in the approved grant application.
Grants Assistance Officer: Bertram Mckeithen Jr is the Assistance Officer for this grant
program. The Assistance Officer is the Federal official responsible for negotiating, administering,
and executing all grant business matters.
Grants Management Division POC: The Grants Management Specialist shall be contacted to
address all financial and administrative grant business matters for this award. If you have any
questions regarding your grant please call ASK-GMD at 866-927-5646 to be directed to a
specialist.
FEDERAL IENIPROONCY MANA0 I MVT AGENCYOBLIGATING'
DOCUMENT FOA AWAt"I6A IENDIMENT
la. AGREEMENT NO.
2. AMENDMENT
3. RECIPIENT NO.
4, TYPE OF
CONTROL
EMW-2009-FO.11298
NO.
59-1039552
ACTION
15.
NO,
0
AWARD
W469000N
6, RECIPIENT NAME AND
7. ISSUING OFFICE AND ADDRESS
8. PAYMENT OFFICE AND ADDRESS
ADDRESS
Grant Programs Directorate
FEMA, Financial Services Branch
City of Tamarac Fire
500 C Street, S.W,
500 C Street, S.W., Room 723
Rescue
Washington DC, 20528-7000
Washington DC, 20472
6000 Hiatus Road
POC: Bertram Mckeithen Jr
Tamarac
Florida, 33321-2401
9. NAME OF RECIPIENT
PHONE NO.
10. NAME OF PROJECT COORDINATOR
PHONE NO,
PROJECT OFFICER
9545973510
Tom Harrington
1-866.274.0960
Diane Phillips
11. EFFECTIVE DATE OF
12. METHOD OF
13. ASSISTANCE ARRANGEMENT
14, PERFORMANCE PERIOD
THIS ACTION
PAYMENT
Cost Sharing
From:30- To:29-APR-11
30-APR-10
SF-270
APR-10
Budget
Period
From:15- To:30•SEP•10
JAN-10
15, DESCRIPTION OF ACTION
a. (Indicate funding data for awards or financial changes)
PROGRAM
CFDA NO.
ACCOUNTING DATA
PRIOR
AMOUNT
CURRENT
CUMMUL.ATIVE
NAME
(ACCS CODE)
TOTAL
AWARDED
TOTAL
NON -
ACRONYM
xxxx-xXx-xxxxxx-
AWARD
THIS ACTION
AWARD
FEDERAL.
xxxxx-xxxx-xxxx-X
+ OR (-)
COMMITMENT
AFG
97,044
2010-M9-3120GF-
$0.00
$72,000,00
$72,000.00
$18,000.00
25000000-4101-D
TOTALS
$0.001
$72,000.00
$72,000.00
$18,000.00
b. To describe changes other than funding data or financial changes, attach schedule and check here.
N/A
16a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF
THIS DOCUMENT TO FEMA (See Block 7 for address)
Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. However,
recipients should print and keep a copy of this document for their records.
16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program
legislation cited above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title)
DATE
NIA
N/A
18. FEMA SIGNATORY OFFICIAL (Name and Title)
DATE
Bertram Mckeithen Jr
25-APR-10