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Home My WebLink AboutCity of Tamarac Resolution R-2009-1111 Temp Reso. #11674 Page 1 August 17, 2009 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2009 - A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION TO THE US DEPARTMENT OF HOMELAND SECURITY THROUGH THE FLORIDA DEPARTMENT OF EMERGENCY MANAGEMENT FOR FLORIDA STATE EMERGENCY RESPONSE TEAM (SERT) SUB -GRANT PROGRAM FUNDS FOR COMMUNITY EMERGENCY RESPONSE TEAM (CERT) EQUIPMENT, SUPPLIES AND TRAINING MATERIALS IN AN AMOUNT NOT TO EXCEED $15,000; PROVIDING FOR ACCEPTANCE OF THE AWARD AND EXECUTING OF DOCUMENTS UPON APPROVAL OF THE APPLICATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Tamarac desires to improve emergency management capabilities within the City in the fundamental areas of response and recovery; and WHEREAS, the US Department of Homeland Security provides emergency preparedness grants to local governments through the Florida Department of Emergency Management, Florida State Emergency Response Team (SERT) sub -grant program for projects serving to unite and prepare communities through citizen corps; and WHEREAS, the City desires to provide equipment, supplies, and training materials for Tamarac Community Emergency Response Team (CERT) members; and WHEREAS, it is a requirement of the grant program that this Resolution be adopted and become an official part of the application; and Temp Reso. #11674 Page 2 August 17, 2009 WHEREAS, acceptance of these grant funds requires the amending of estimated revenues and expenditures within the Grants Fund Budget; and WHEREAS, the Assistant City Manager and the Interim Fire Chief recommend approval; and WHEREAS, the City Commission of the City of Tamarac deems it to be in the best interest of the citizens and residents of the City of Tamarac to submit an application to the Florida Department of Emergency Management for Florida SERT sub -grant program funds for the provision of equipment, supplies, and training materials for Tamarac CERT members in an amount not to exceed $15,000. A copy of said application form is attached hereto as Exhibit A, which is incorporated herein by this reference. NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: Section 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are HEREBY made a specific part of this resolution. Section 2: The City Manager is HEREBY authorized to submit a Florida SERT sub - grant program application not to exceed $15,000 to the Florida Department of Emergency Management. Section 3: Upon approval of the application, the City Manager is HEREBY authorized to accept the award and execute the necessary documents following legal review and approval. Section 4: Upon approval of the grant award, the appropriate City Officials are HEREBY authorized to amend the Grants Fund Budget in an amount not to exceed $15,000 1 1 Temp Reso. #11674 Page 3 August 17, 2009 and appropriate said funds including any and all subsequent budgetary transfers to be in accordance with proper accounting standards. Section 5: All Resolutions or parts of Resolutions in conflict herewith are HEREBY repealed to the extent of such conflict. Section 6: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or in application, it shall not affect the validity of the remaining portion or applications of this Resolution. Section 7: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this k day of , 2009. WARION SWE SON, CMC CITY CLERK I HEREBY CERTIFY that I have approved this RESOLUTION as to form. SAM EL S. GOREN W(PTY ATTORNEY Moe ,r _ BETH FI-ANPS AUM TA • MAYOR RECORD OF COMMISSION VOTE: MAYOR FLANSBAUM-TALABISCO DIST 1: COMM BUSHNELL DIST 2: VM ATKINS-GRAD DIST 3: COMM GLASSER DIST 4: COMM. DRESSLER c TITLE PAGE rzmi This Is the start of the Application. Please do not send In the Instruction pages before this page when submitting your application. FDEWDHS Federal FY 08 Applicant Questionnaire Citizen Corps! CERT Sub -grant Program Please indicate whether this is a Citizen Corps or CERT application above. Application Type (please check one): E] Start -Up Expansion Amount Requested for Sub -Grant: $ Please indicate the sponsoring agency/group: N/A City Emergency Management Office County Emergency Management _ Citizen Corps Council Fire/Rescue Service Native American Tribe Fire Tax District Sheriff/Police Agency j Applicant Information Name of Organization: Address: City: County: Zip Cods: Federal ID S: Point of Contact fff go chanues at any yme bftmnftn to: CltlzenCorosQem.mvfiorlda.com and a follow up letter. Name: Phone: Fax: Email: r��eaae��ti��M■■e•aaarr�r��eeaaaee��eee�r��rrrarr��i Authorized Signature (Please refer to the Nato on pays 2) Page 9 FLORIDA citizen*(Corps Section I - Questionnaire (maximum 10 points) (NOTE: Please Indicate responses with an "X" 1. Is a letter of support from the corresponding County Emergency Management Agency included with this application (select ONLY one): Yes No If no, please explain why a County Emergency Management Agency corresponding letter is not included. 2. Do you plan to provide or expand this Subgrant to train more members or provide support beyond the 5ubgrant dollars requested? Yes No Briefly detail "in -kind" functions and estimated dollar value in the section provided below. Page 11 H 1 SECTION II — Questionnaire - Cost Effectiveness (maximum 10 points) — for CERT programs only 1. A) Start Up Prora : Yes N/A What Is the cost per trainee for this Subgrant? (Subgrant amount request) ! (Number of Trainees) B) Existina P_roarams: Note: Expansion pmgrrams can spend up to 40 d Meir Subarant award on refresher/advanced courses. What Is the cost per new trainee for this Subgrant? I = (Subgrant amount request — Refresher course amount) / Number of new Basic Avglrrahaes= Course Trainees What Is the cost of refresher and/or advanced Training for this Subgrant? I Refresher/Adv Course $ Number of trainees Average/trainee 2. Please provide a justification for the calculation of your cost per trainee ratio. For example, describe what factors impact the costs involved in operating the CERT program. Pop 12 Questionnaire - Cost Effectiveness (maximum 10 points) — for Citizen Corps Councils only 1. Illustrate the cost affective measures taken by your program in relation to public outreach, training and volunteer recruitment. (Add additional lines as needed) Page 13 Section III - Proposed Budget (maximum 20 points) Program Name: Proposed Budget Narrative: Please provide more detail regarding the line items listed above including al! 3 c items over$100 Page 14 f Section IV - Program Narrative (maximum 40 points) "'"This section cannot exceed five (5) pages. (Note: All Items mentioned below MUST be addressed in this section. EACH QUESTION & QUESTION SUB -PART MUST BE ANSWERED.) 1. Please discuss your implementation plan for the Citizen Corps or CERT program. This should Include, at minimum: a, Strategy and methodology for recruitment of trainees; b. A tentative schedule of training classes during the contract period; c. Plans to maintain members after graduation from the course; d. Plans to use graduates in emergency situations; e. Plans to maintain the program after funding has ended; and f. Any additional programmatic information specific to your program. 2. Identify the number of emergency management organizations or the targeted population area whose emergency management needs will be directly benefited by this program. 3. Discuss why this particular method was chosen, 4. Discuss the Applicant's experience and ability applied to the program. Section V - Community integration (maximum 20 points) (NOTE: Questions 6 through 10 require short answers. This section cannot exceed (3) pages. If attaching additional pages please clearly identify each question and section number.) The Citizen Caps mission /s to bring community and government leaders together to involve community members in all -hazards emergency preparedness, planning, mitigation, response and recovery. 1. Name of Jurisdiction: 2. Area Covered: 3. Does the Jurisdiction currently have a Florida Registered Citizen Corps Council or active CERT program? Please list Registered Program below. _Yes No 4. Name of the Program: 5. Sponsoring Agency Applying for Sub -Grant: 6. Detail how the Citizen Corps/CERT Program specifically fulfillsisupports a part of the Citizen Corps Mission In the community (see mission statement in instruction pages above): Page 15 7. Detail specifically how Citizen Corps/CERT training In your community promotes partnership efforts between emergency services In your community and the people they serve. 8. Detail specifically how the Citizen Corps/CERT program assists families, neighborhoods and businesses with preparation, response and recovery from major disesterstincidents In a neighbor - helping -neighbor community spirit. 9. Specifically indicate how Citizen Corps/CERT activities interface support for National priorities: • Expanding regional or area collaboration • How does Citizen Corps/CERT support the National Infrastructure Protection Plan (NIPP) goal of bringing together various partners to enhance security, mitigation of risk and training of citizens • How does Citizen Corps/CERT improve information sharing and collaboration capabilities with other groups • How does Citizen Corps/CERT strengthen interoperability of communications • How does Citizen Corps/CERT strengthen CBRNE (Chemical, Biological, Radiological/Nuclear and Explosive) detection, response and decontamination understanding by citizens through education or other means • How does Citizen Corps/CERT strengthen Medical Surge capabilities 10. Specify how this CITIZEN CORPS/CERT MISSION has been or will be integrated into an OVERALL CITIZEN CORPS COUNCIL MISSION IMPLENTATION STRATEGY PLAN — either by adoption of the CITIZEN CORPS/CERT MISSION directly by the Citizen Corps Council once formed or once they complete their Plan or by what other means? 11. Does the applying governmental jurisdiction accept this CITIZEN CORPS/CERT ANNEX as valid documentation of the role of CERT to partially meet education/training/auxiliary preparedness, response and recovery mission role for Citizen Corps in the jurisdiction? _ Yes _ No 12. If your community/county has a Florida Registered Citizen Corps Program in its jurisdiction complete the follow information: Name of Citizen Corps Program: Contact Person: Phone Number: E-Mail: Page 16 EVALUATION CRITERIA 1.GENERAL A. All applications properly submitted and responsive will be accepted by FDEM. FDEM reserves the right to make a final selection without further discussion of the applications submitted. B. A non -responsive application shall include, but not be limited to, those that: I. are irregular or are not In conformance with the requirements and instructions in this Application Guide; 11. have improper or undated signatures; Ill. fail to use or complete all required forms; IV. are conditional Applications; V. are incomplete Applications; VI. are not received on or before the closing deadline; VII, propose a project that cannot be completed within the contract period, will require additional funding to implement, or cannot be implemented upon completion for any reason; or Vill. are proposed by a local government whose adopted comprehensive plan has not been found to be in compliance with Chapter 163, Part II, Florida Statutes. THE RESPONSIVENESS OF AN APPLICATION WILL BE DETERMINED BASED UPON THE DOCUMENTS SUBMITTED WITH THE APPLICATION. A NON -RESPONSIVE APPLICATION WILL NOT BE CONSIDERED. C. FDEM may waive minor irregularities in the applications received where they are merely a matter of form and not substance, and the corrections of such ARE NOT PREJUDICIAL to other applicants. Variations which are material to the scoring shall not be waived. 3. SCORING A. Each Application will be reviewed by a selection committee of at least three (3) members, Including at least three (3) FDEM employees with knowledge of the solicited services. Each of the Applications will be evaluated with reference to the terms of this Application for Subgrant, and the Evaluation Score Sheet below. Total point scores for each Application shall be calculated by the committee in determining recommended awards, Any requirement of this solicitation which indicates the consequence of noncompliance shall be strictly enforced. Pap 17 I Number Title Fiscal Year 200912010 Citizen Corps/CERT Grant Program EVALUATION AND SCORING SHEET 1. Demonstrate Sustainablllty (Section 1) a. Does the applicant identify what functions they plan to provide beyond subgrants dollars requested? —"" (Max 10 pis) ------------------------------------------------ 2. Cost Effectiveness (Section II and III) a. Does the applicant identify and demonstrate cost-effectiveness in new, refresher and/or advanced trainings7 b. Are these projects and their timeTrames realistic? (Max I pts) 3. Proposed Budget (Section 11 and III) a. Does the proposed budget for the project describe how it is necessary and appropriate to the scope of the project? (Max 15 pts) 4. Project Method and Approach (Section IV) (Max 1s pis) ---------------------------------------------------- a. Experience and ability applied to project (Secdon IV) (Max 10 pis) ---------------..------------------------------------ 6. Consistency with Nadonal/State Priorities (Section IV and V) a. Explains consistency with State CEMP b. Consistency with Local CEMP c. Consistency with DHS Citizen Corps/CERT Community Integration Plan 7. Impact by environmental clean-up inldadve or Front Porch Community (Tiebreaker) -------------------------------------------- TOTAL POINTS Genera! comments: Page 18 (Max 35 pis)