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Home My WebLink AboutCity of Tamarac Resolution R-2009-132C TR11687 September 4, 2009 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2009 --ZJ 2-- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE THE SECOND RENEWAL OPTION AGREEMENT WITH ADVANCED DATA PROCESSING, INC. (ADPI) TO PROVIDE FOR THE ADMINISTRATION, PROCESSING AND RECEIPT OF PAYMENTS ASSOCIATED WITH TRANSPORTING EMERGENCY MEDICAL SERVICE (EMS) PATIENTS ON BEHALF OF THE CITY OF TAMARAC FIRE RESCUE DEPARTMENT; PROVIDING FOR CONFLICTS; PROVIDING FORSEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Tamarac Fire Rescue is required to provide basic and advanced life support services to the citizens and visitors of the City of Tamarac and to properly invoice and collect fees from the patients who utilize these services; and WHEREAS, Tamarac Fire Rescue transports an estimated 6,200 patients per year, which generates an average of approximately $1.85 million in gross revenue annually; and WHEREAS, as a result of Request for Proposal, RFP 04-14R, the City Commission approved Resolution R-2004-180 and renewal Resolution R-2007-106 (copies are on file with the City Clerk's Office) awarding an initial and first renewal contract to Advanced Data Processing, Inc. for medical billing services; and WHEREAS, the existing contract will expire on September 30, 2009; and WHEREAS the existing contract contains a provision for one additional two (2) year renewal option; and WHEREAS the City wishes to exercise the second two (2) year renewal option to the Agreement; and TR11687 September 4, 2009 Page 2 WHEREAS, Advanced Data Processing, Inc. has agreed to the terms and conditions of the first renewal option, as evidenced by Agreement Amendment #2, attached hereto as Exhibit A; and WHEREAS, it is the recommendation of the Interim Fire Chief and the Purchasing and Contracts Manager to execute Agreement Amendment #2 with ADPI for a two (2) year term effective October 1, 2009 through September 30, 2011; and WHEREAS, the City Commission deems it to be in the best interest of the citizens and residents of the City of Tamarac to execute a renewal agreement with Advanced Data Processing, Inc. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. SECTION 2: the appropriate City officials are hereby authorized to execute Agreement Amendment #2 (Exhibit A) between the City of Tamarac and Advanced Data Processing, Inc. to provide administration, processing and receipt of payments associated with transporting Emergency Medical Service (EMS) patients on behalf of the City of Tamarac Fire Rescue Department. SECTION 3: That all Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. 1 1 1 TR11687 September 4, 2009 Page 3 SECTION 5: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this ) 3 day of sl��i , 2009. ATTEST: MARION SWENSbN, CMC CITY CLERK I HEREBY CERTIFY that I have approved this RESOLUTION as to form. ��/ S MUEL S. GO N CITY ATTORNEY a lv'a 4 � Y D - BETH FLAN BAUM- ALABISCO MAYOR RECORD OF COMMISSION VOTE: MAYOR FLANSBAUM-TALABISC0 W��--� DIST 1: COMM BUSHNELL DIST 2: VM ATKINS-GRAD ' DIST 3: COMM. GLASSER �',•� DIST 4: COMM. DRESSLER VIA FEDERAL EXPRESS September 2, 2009 Mr. Keith K. Glatz, CPPO Purchasing and Contract Manager 7525 N.W. 881" Avenue Tamarac, Florida 33321-2401 mtermedix 6451 N. Federal Highway Suite 1002 H. Lauderdale, FL 33308 Re: Agreement Amendment #2 between the City of Tamarac and Advanced Data Processing, Inc. Dear Mr. Glatz: Enclosed please find two copies of the above referenced Amendment along with a Certificate of Insurance. Once signed by your City officials, please send a fully executed copy to my attention for our file. Yours truly, Cindy Gardner Assistant to the President Enclosures (2) Phone 9154.308.8700 fax 951.308.872 , of Tamarac AGREEMENT AMENDMENT #2 BETWEEN THE CITY OF TAMARAC AND ADVANCED DATA PROCESSING, INC Division The City of Tamarac, a municipal corporation, with principal offices located at 7525 NW 881h Avenue, Tamarac FL 33321 (CITY), and Advanced Data Processing, Inc., a Delaware corporation with principal offices located at 520 NW 165th Street, Suite 201, Miami FL 33169 (the "Contractor") agree to amend the original Agreement dated August 25, 2004 to provide for the administration, processing and receipt of payments associated with transporting Emergency Medical Service (EMS) patients on behalf of the City of Tamarac Fire Rescue Department as follows: The corporate name of Advanced Data Processing, Inc. shall be amended to reflect a name change to Advanced Data Processing, Inc. — Intermedix. Per the terms of Section 4 Contract Term, of the original Agreement dated August 25, 2004, the City and Advanced Data Processing, Inc., exercise the second renewal option for the term October 1, 2009 -- September 30, 2011. All other provisions of the original agreement remain in effect as written. Remainder of Page Intentionally Blank C:\Documents and Settings\keithg\Local Settings\Temporary Internet Files\Content.Outlook\P5N7YTMC\Advanced Data Processing Renewal 2009.doc of Tamarac Purchasing Division IN WITNESS WHEREOF, the parties have made and executed this Agreement on the respective dates under each signature. CITY OF TAMARAC, signing by and through its Mayor and City Manager, and Advanced Data Processing, Inc., signing by and through its President, duly authorized to execute same. ATTEST: Marion Swenson, CIVIC City Clerk Z�21& Date Uti21111*15 ( orporate Secretary) Brc;c4 W,II,am5 Type/Print Name of Corporate Secy. (CORPORATE SEAL) CITY OF TA RAA 1w � 7 Beth Flansbaum- a abisco, rdayor �3vd i Date L �� Jeffre . Mi r, City Manager Date Appr(?vgd as to.forr„p and legal sufficiency: Samy6l S. GrorA jI City Attorney Date ADVANCED DATA PROCESSING, INC. Company Name r� Sign re of President Doug Shamon Type/Print Name of President Sep4e,,-n&er /, )-00q Date C:\Documents and Settings\keithg\Local Settings\Temporary Internet Files\Content.Outlook\P5N7YTMC\Advanced Data Processing Renewal 2009.doc City of Tamarac CORPORATE ACKNOWLEDGEMENT STATE OF FLORIDA /� :SS COUNTY OF 13r-010 d'- d Purchasing Division I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, personally appeared Doug Shamon, President of Advanced Data Processing, Inc., a Delaware Corporation, to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged before me that he/she executed the same. /5f WITNESS my hand and official seal this day 2009. R Notary Public State of Florida Cindy R Gardner My Commission DD879720 Expires 05/12/2013 Sign ure of Notary Public State of Florida at Large 1.1,1A R, Prird4e2 Print, Type or Stamp Name of Notary Public Personally known to me or ❑ Produced Identification Type of I.D. Produced 9 DID take an oath, or ❑ DID NOT take an oath. ACORD- CERTIFICATE OF LIABILITY INSURANCE 0DATE (MMID 9/02/09D/YYYY) PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Wells Fargo Insurance Services USA, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 4401 Northside Pkwy, Suite 400 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Atlanta, GA 30327-3078 770 850-0050 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: St Paul Fire & Marine Insurance Co 24767 MCI Holdings, LLC INSURER B: The Standard Fire Insurance Company 19070 Advanced Data Processing, Inc. INSURER C: 6451 North Federal Highway, Suite 1002 INSURER D: Fort Lauderdale, FL 33308 INSURER E: CIOVFRAnFS THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ADD' INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION DATE (MM/DM LIMITS A GENERAL LIABILITY TE06804556 06/30/09 06/30/10 EACH OCCURRENCE $1 000 000 X I COMMERCIAL GENERAL LIABILITY CLAIMS MADE 5XI OCCUR DAMAGE TO RENTED rICA PREMISES (Fa oce,rre 1 $250 000 MED EXP (Any one person) $1 O 000 PERSONAL & ADV INJURY $1 000 000 GENERAL AGGREGATE s2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG s2,000,000 POLICY PRO- JECT 0 LOC A AUTOMOBILE X LIABILITY ANY AUTO TE06804556 06/30/09 06/30/10 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per person) $ X HIRED AUTOS NON -OWNED AUTOS BODILY INJURY (Per accident) $ X PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO $ AUTO ONLY: AGG A EXCESS/UMBRELLA LIABILITY X OCCUR CLAIMS MADE TE06804556 06/30/09 06/30/10 EACH OCCURRENCE $5 000 000 AGGREGATE $5 000 000 $ $ DEDUCTIBLE $ X RETENTION $1 D 000 B WORKERS COMPENSATION AND HCUB3240M13609 06/30/09 06/30/10 X I TWICRYSTATU.1 LIMITS OTH- EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT 500,000 E.L. DISEASE - EA EMPLOYEE $500,000 OFFICER/MEMBER EXCLUDED? If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE -POLICY LIMIT $500000 OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS If required by written agreement for the Named Insured's work, the City of Tamarac is included as an additional insured under the general liability insurance. City of Tamarac 7525 N.W. 88th Avenue Tamarac, FL 33321-2401 I.ANUr LLAI IUIV SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL .. 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR AUT OR D REPRESENTATIVE ~ C;Z. AUUKU LA (3UUT/UU) 1 of 2 #S1511553/M1492141 ESE01 o ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25-S (2001/08) 2 of 2 #S1511553IM1492141