HomeMy WebLinkAboutCity of Tamarac Resolution R-2009-151Temp Reso #11718
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October 27, 2009
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2009- / 1
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA,
AUTHORIZING THE APPROPRIATE OFFICIALS
TO RENEW AN AGREEMENT FOR OFFICE
SUPPLY NEEDS WITH OFFICE DEPOT, INC. ON
BEHALF OF THE SOUTHEAST FLORIDA
GOVERNMENTAL PURCHASING COOPERATIVE
FOR THE PERIOD OF JANUARY 1, 2010
THROUGH JANUARY 1, 2011, UTILIZING
PRICING PROVIDED THROUGH THE U.S.
COMMUNITIES GOVERNMENT PURCHASING
ALLIANCE TERM CONTRACT MASTER
PURCHASE AGREEMENT #42595; PROVIDING
FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Tamarac has need to purchase office supplies to
support all City operations; and
WHEREAS, the utilization of a term contract agreement provides for
volume savings through quantity discounts; and
WHEREAS, the City of Tamarac served as the "lead agency" for the
Southeast Florida Governmental Purchasing Cooperative for the purchase of
office supply needs; and
WHEREAS, twenty-six (26) governmental agencies within the Southeast
Florida Governmental Purchasing Cooperative are eligible to utilize this
agreement for the purchase of approximately $1.3 million in office supplies; and
Temp Reso #11718
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October 27, 2009
WHEREAS, the U.S. Communities Government Purchasing Alliance is a
nationwide strategic sourcing program designed by public professionals for use
by government agencies and public -benefit non -profits throughout the nation;
and
WHEREAS, the Association of School Business Officials, International
(ASBO), the National Association of Counties (NACO), the National Institute of
Governmental Purchasing (NIGP), the National League of Cities (NLC), and the
United States Conference of Mayors (USCM), jointly sponsor the U.S.
Communities Government Purchasing Alliance; and
WHEREAS, the County of Los Angeles, California, as national lead
agency, and in cooperation with the U.S. Communities Government Purchasing
Alliance, issued RFP 218955, and awarded Term Contract Master Purchase
Agreement #42595 to Office Depot, Inc. on January 2, 2006, copies of which are
on file with the City Clerk; and
WHEREAS, Resolution R2006-173 awarding a contract to Office Depot,
Inc., for Office Supply needs utilizing the County of Los Angeles, California U.S.
Communities Agreement was approved by the City Commission was approved
on September 27, 2006 for a period of three years through January 1, 2010, a
copy of such resolution is on file with the City Clerk; and
WHEREAS, the Agreement provides for two (2) one (1) year renewal
options based on satisfactory performance under the Agreement; and
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October 27, 2009
WHEREAS, the County of Los Angeles, California has approved the first
renewal option through January 1, 2011 as of October 22, 2009, a copy of said
extension notice is attached hereto as Exhibit "1" attached hereto; and
WHEREAS, the City staff has reviewed the current marketplace, and has
determined that the pricing offered through the U.S. Communities Government
Purchasing Alliance is the most competitive in the marketplace; and
WHEREAS, the City has successfully utilized Office Depot, Inc. to supply
City office supply needs since 2001; and
WHEREAS, City Code Section 6-155 allows the Purchasing and
Contracts Manager the authority to procure supplies, materials and equipment,
which are the subject of contracts with other governmental agencies without
following purchasing procedures as set forth in City Code Section 6-149; and
WHEREAS, the City of Tamarac is a member in good standing of the U.S.
Communities Government Purchasing Alliance; and
WHEREAS, sufficient funds are available from all Departments' Operating
funds; and
WHEREAS, the Director of Financial Services and the Purchasing &
Contracts Manager recommend the purchase of Office Supplies using the U.S.
Communities Term Contract Master Purchase Agreement #42595 awarded to
Office Depot, Inc. and that the appropriate City Officials be authorized to extend
the Agreement between the City and Office Depot, per the extension notice
attached hereto as Exhibit 1"; and
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Temp Reso #11718
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October 27, 2009
WHEREAS, the City Commission of the City of Tamarac, Florida deems it
to be in the best interest of the citizens and residents of the City of Tamarac to
approve the extension of the Agreement to purchase office supplies for the City
and on behalf of the Southeast Florida Government Purchasing Cooperative in
an approximate annual amount of $30,000 for the City, and $1.3 million for the
Southeast Florida Governmental Purchasing Cooperative, and to authorize the
appropriate City Officials to extend the Agreement with Office Depot (Exhibit 1 ")
for the period effective January 1, 2010 through January 1, 2011; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA THAT:
SECTION 1: The foregoing "WHEREAS" clauses are HEREBY
ratified and confirmed as being true and correct and are hereby made a specific
part of this Resolution upon adoption hereof and all exhibits attached hereto are
incorporated herein and made a specific part of this resolution.
SECTION 2: The appropriate City officials are hereby authorized to
extend an agreement (Exhibit 1"), accepting the terms of the U.S. Communities
Government Purchasing Alliance Term Contract Master Agreement #42595 with
Office Depot, Inc. on behalf of the Southeast Florida Governmental Purchasing
Cooperative for the period beginning January 1, 2010 through January 1, 2011.
SECTION 3: All resolutions or parts of resolutions in conflict
herewith are HEREBY repealed to the extent of such conflict.
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Temp Reso #11718
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October 27, 2009
SECTION 4: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining
portions or applications of this Resolution.
SECTION 5: This Resolution shall become effective immediately
upon its passage and adoption.
PASSED, ADO
PTED AND APPROVED this �® day of�� 2009.
ATTEST:
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
SXMUG N
CITY ATTORNEY
BETH FLANSBAUM-T LABISCO
MAYOR
RECORD OF COMMISSION VOTE:
MAYOR FLANSBAUM-TALABISCO
DIST 1: COMM BUSHNELL
DIST 2: VM ATKINS-GRAD filo�
DIST 3: COMM. GLASSER�
DIST 4: COMM. DRESSLER
tvA 14 d-
EXECUTION COPY
AMENDMENT #9
to
MASTER AGREEMENT NO.42596
BY AND BETWEEN
COUNTY OF LOS ANGELES
AND
OFFICE DEPOT
FOR OFFICE AND CLASSROOM SUPPLIES
Office Depot, Inc. a Delaware corporation located at 6600 North Military Trail, Boca Raton, FL
33496 ("VENDOR") and the County of Los Angeles ("COUNTY") agree that Master Agreement No.
42595 (the "Master Agreement') between VENDOR and COUNTY effective as of January 2, 2006, is
amended as stated below. This Amendment shall be effective as of the last date of signature below.
Capitalized terms not otherwise defined in this Amendment will have the same meaning as set forth in the
Master Agreement. Any provision not specifically modified by this Amendment shall remain in full force
and effect Should there be a conflict between the terms and conditions of this Amendment and the terms
and conditions of the Master Agreement, the terms and conditions of the Amendment shall control.
The parties agree that the terms of the Master Agreement are amended as follows:
Pursuant to paragraphs 3.1.1, 5.1, and 6.2 of the Master Agreement, the COUNTY hereby
exercises its option to extend the Master Agreement for an additional twelve (12) month
period. Accordingly, the Master Agreement shall expire at the close of COUNTY business
on January 1, 2011, unless sooner terminated, in whole or in part, as provided in the
Master Agreement.
IN WITNESS WHEREOF, the parties have caused their duly authorized representatives to execute
this Amendment as of the date of last signature below.
OFFICE DEPOT, INC.
By:
Print Name: David J. Trudnowsld
Title: SVP, usiness Solutions Division
Date:, —O 9 _
Approved as to form and legality by
Office Depot Legal Department.
Derek Cooper
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COUNTY OF LOS ANGELES