HomeMy WebLinkAboutCity of Tamarac Resolution R-2009-0201
Temp Reso. #11568
Page 1
January 28, 2009
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2009 - ao
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO SUBMIT AN APPLICATION TO THE U.S.
DEPARTMENT OF HOMELAND SECURITY THROUGH THE
FLORIDA DIVISION OF EMERGENCY MANAGEMENT FOR
EMERGENCY OPERATIONS CENTER GRANT PROGRAM
FUNDS FOR EMERGENCY OPERATIONS EQUIPMENT AND
POWER SURGE PROTECTION AT THE CITY'S EMERGENCY
OPERATIONS CENTER IN AN AMOUNT NOT TO EXCEED
$55,600, PROVIDING FOR AN IN KIND MATCH OF $125,000
OR A 25 PERCENT CASH MATCH OF $13,900 FOR A TOTAL
PROJECT COST NOT TO EXCEED $180,600 IN THE EVENT
OF APPROVAL OF THE APPLICATION; PROVIDING FOR
ACCEPTANCE OF THE AWARD AND EXECUTING OF
DOCUMENTS UPON APPROVAL; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Tamarac desires to improve
emergency management capabilities within the City in the fundamental areas of response
and recovery; and
WHEREAS, the U. S. Department of Homeland Security Emergency Operations Grant
Program provides funds to local governments to meet deficiencies and needs that will
improve the emergency management and preparedness capabilities of emergency
operations centers; and
WHEREAS, Tamarac Fire Station #15 serves as the City's Emergency Operations
Center during times of emergency, and
WHEREAS, improvements to emergency operations equipment and power surge
protection at the City Emergency Operations Center are needed to continue the City's
Temp Reso. #11568
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January 28, 2009
emergency management and preparedness capabilities at appropriate levels, thus ensuring
continuity of government services during times of disaster; and
WHEREAS, the granting agency requires that, in the event of approval of the
application, the City match the 2009 Emergency Operations Grant Program request not to
exceed $55,600 with an in -kind match of $125,000 or a 25 percent cash match in the amount
of $13,900 for a total project cost not to exceed $180,600; and
WHEREAS, the Assistant City Manager and the Fire Chief recommend approval; and
WHEREAS, the City Commission of the City of Tamarac deems it to be in the best
interest of the citizens and residents of the City of Tamarac to submit an application to the
U.S. Department of Homeland Security through the Florida Division of Emergency
Management for Emergency Operations Center Grant Program funds for equipment and
power surge protection at the Tamarac Emergency Operation Center.
NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
TAMARAC, FLORIDA:
Section 1: The foregoing "WHEREAS' clauses are HEREBY ratified and confirmed as
being true and correct and are HEREBY made a specific part of this resolution.
Section 2: The appropriate City Officials are HEREBY authorized to submit an
Emergency Operations Grant Program application for emergency operations equipment and
power surge protection in an amount not to exceed $55,600 to the U.S. Department of
Homeland Security through the Florida Division of Emergency Management, providing for
an in -kind match of $125,000 or a 25% cash match of $13,900 for a total project cost not to
exceed $180,600 in the event of approval of the application. A copy of said application is
attached hereto as Exhibit A.
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January 28, 2009
Section 3: Upon approval of the application, the appropriate City officials are HEREBY
authorized to accept the award and execute the necessary documents following legal
review.
Section 4: Upon approval of the grant award, the appropriate City Officials are
HEREBY authorized to amend the Grants Fund Budget in an amount not to exceed $55,600
and appropriate said funds including any and all subsequent budgetary transfers to be in
accordance with proper accounting standards.
Section 5: All resolutions or parts of resolutions in conflict herewith are HEREBY
repealed to the extent of such conflict.
Section 6: If any clause, section, other part or application of this Resolution is held by
any court of competent jurisdiction to be unconstitutional or invalid, in part or in application,
it shall not affect the validity of the remaining portion or applications of this Resolution.
1
Temp Reso. #11568
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January 28, 2009
Section 7: This Resolution shall become effective immediately upon its passage and
adoption.
r
PASSED, ADOPTED AND APPROVED this // day ofj' V , 2009.
ATTEST:
i
MARION SWENSON, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
SAMUEL S. GOREN
,,CtITY ATTORNEY
RECORD OF COMMISSION VOTE:
MAYOR FLANSBAUM-TALABISCO
DIST 1: COMM BUSHNELL �•l%w�' _
DIST 2: VM ATKINS-GRAD'-
DIST 3: COMM. GLASSER%'=-- _
DIST 4: COMM. DRESSLER
I
1
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FISCAL YEAR 2009
EMERGENCY OPERATIONS CENTER
GUIDANCE AND APPLICATION KIT
DECEMBER 2008
pARr44
U.S. DEPARTMENT OF HOMELAND SECURITY
FY 2009 EOC Grant Pro ram Investment Justification
and Sinorin Criteria
Question
Scoring Criteria
Investment Heading:
• Emergency Operations Center Name
• FY 2009 EOC Grant Program Project Name
• Indicate whether a State, Local, or Tribal EOC
• Indicate whether a competitive or non-competitive EOC
• Dun and Bradstreet Number2
• Identify any FY 2008 EOC Grant Program funding
received, including amount, or any FY 2009 non-
competitive EOC Grant Program funding designated
• Identify any FY 2009 EMPG funding allocated, including
amount
• Investment Type: Construction or Renovation
This Information is'for informational
• Total Cost of proposed EOC Project
purposes only and will not be scored
o Requested FY 2009 EOC Grant Program Federal
funds` (0.75 x total cost of proposed project)
o Grantee matching funds (0.25 x total cost of
proposed project)
Match Requirement:
• Response Instructions: Describe how the 25% program
match requirement for the FY 2009 EOC Grant Program
award will be met
800 Character Max not includin I. spaces
Overall Purpose of Investment:
• Response Instructions: Describe at a high level what will
The response describes what will be
be implemented and accomplished by this Project
implemented and accomplished by this
Investment.
Investment.
(1,800 Character Max not Including s aces
Needs Assessment:
• Response Instructions: Certify that a facility assessment
has been conducted (to include the date and conductor of
assessment). Outline how the project will address the
The response describes how the project
identified deficiencies or needs identified in the
will address identified deficiencies and
assessment. Address the impact of project (loss of
needs,
services) on population/risk.
(1,800 Character Max not including spaces)
2 FY 2009 EOC applications can only be submitted with a current and valid Dun and Bradstreet Data Universal
Numbering System (DUNS) number; pending DUNS number will not be acCeRtId
3 "Construction" as defined in this program, refers to building a new facility or any changes to the footprint of an
existing facility, while "renovation" refers to internal improvement to an existing facility."
An EOC may request up to $1,000,000 for a construction project or up to $250,000 for a renovation project.
Question
Investment Impact:
• Response Instructions: Describe how the project will
enhance emergency management capabilities for the
State, local, or tribal applicant; also noting how the project
will be accomplished in a cost effective manner.
(1,500 Character Max not including spaces)
The response describes how the
Investment will mitigate needs and
deficiencies outlined in the Needs
Assessment portion of the Investment
Justification.
Pro -Existing Planning
• Facility Assessment Response Instructions: Describe
any pre-existing planning that has taken place relative to
the deficiencies noted in the facility assessment,
including:
■ Architectural plans developed
■ Permits in Place
■ Explanation of proposed project including design
criteria to address the identified hazards and
threats
• Describe any pre-existing planning that has taken place
The response describes how the Facility
relative to the proposed project.
Assessment and Hazard —Resistance
• Hazard -Resistance Guidance Response Instructions:
Guidance have helped identify and
Describe hazard -resistance design guidance utilized as
mitigate against the needs and
part of the pre-existing planning, such as, but not limited
deficiencies described in the investment
to:
challenges portion of the Investment
■ FEMA 4261452 for identifying and mitigating man-
Justification.
made and terrorist threats
■ FEMA 361 and FEMA 543 for identifying and
mitigating flood and wind hazards
• FEMA 310 (ASCE 31) and FEMA 356 for
identifying and mitigating seismic hazards
• Deflciencies/Needs Response Instructions: Describe
any current activities that have taken place relative to
rectifying the deficiencies or needs identified in the
assessment.
2 200 Character Max not including spaces)
Question
Scoring Criteria
Funding Plan:
• Response Instructions: This section will focus solely on
the amount of Federal funds being requested for this
construction or renovation project (up to $1.000.00Q for
cipnstructi2n projects or up to $25Q,OQQ for
renovation Protects).
■ Applicants must make funding requests that are
reasonable and justified by direct linkages to
activities outlined in this particular Investment.
• Budget Narrative -- Each State, local, and tribal EOC
The response references the appropriate
activities and outlines estimated costs
applicant must outline proposed costs in the categories
used specifically for the Investment.
identified in the budget detail worksheet.
• Budget Detail Worksheet — Each State, local, and tribal
EOC applicant must complete and attach the SF 424C:
Budget Information — Construction Programs available at:
h(p.,IAvvm�2=ts.aoy/agencies/as a
, _forms.ian#1
Note: Investments MY be evaluated on the expected impact
on security relative to the amount of the Investment (i.e., cost
effectiveness).
800 Character Max'not Including s aces
Supplemental Funding:
• Response Instructions: In addition to the required cash -
or in -kind match, discuss other funding sources (e.g.,
non-FY 2009 EOC Grant Program funds, public or private
agreements, future fiscal year grants) that you plan on
utilizing for the implementation and/or continued
The response addresses aggregate funds
sustainment of this Investment.
required and provides rationale for what is
■ If no other funding resources have been identified
estimated to be sufficient funding for
beyond the required cash match, or if none are
implementation and sustainment of
necessary, provide rationale as to why the
Investment.
requested FY 2009 EOC Grant Program funding
is sufficient for the implementation and
sustainment of this Investment.
800 Character Max not includin spaces)
10
Question
Investment Challenges:
• Response Instructions: List and identify potential
challenges to effective implementation of this Investment
over the period of performance. Provide a brief
description of how each challenge will be addressed and
mitigated, and indicate a probability of occurrence (high,
medium, or low). Be sure to address the following:
■ The necessary steps and stages that will be
The information provided will be scored
required for successful implementation of the
based on the indication of an
Investment;
understanding of the Investment's risk,
• Identify areas of possible concern or potential
including cost and schedule.
pitfalls in terms of Investment implementation;
and,
• Explain why those areas present the greatest
challenge to a successful Investment
implementation.
2 000 Character Max not Including spaces)
Project Management:
• Response Instructions: Explain how the management
Response describes, at a high-level, the
team members will organize and work together in order to
roles and responsibilities of the
successfully manage the Investment.
management team, governance
structures, and subject matter expertise
(2,000 Character Max not including s aces
required to manage the Investment.
nOWNIF
Milestones:
• Response Instructions: Provide descriptions of up to 10
major milestones that are critical to the success of the
Investment;
• Milestones are for this discrete Investment —
those that are covered by the requested FY 2009
iOC Grant Program funds and will be completed
over the period of performance for the grant;
• Milestones should be kept to high-level, major
tasks that will need to occur;
■ Identify the planned start date associated with the
Milestones collectively present a clear
identified milestone. The start date should reflect
sequence of events'that will allow the
Investment to reach its objectives for this
the date at which the earliest action will be taken
period of performance_
to start achieving the milestone;
■ Identify the planned completion date when all
actions related to the milestone will be completed
and overall milestone outcome is met; and,
■ List any relevant information that will be critical to
the successful completion of the milestone (such
as those examples listed in the question text
above).
(1,000 Character Max not Including spaces)