HomeMy WebLinkAboutCity of Tamarac Resolution R-2009-029Temporary Resolution #11574
February 2, 2009
Page 1 of 4
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2009- J 7
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, APPROVING AN
AMENDMENT TO THE PROJECTS RECOMMENDED
FOR INCLUSION IN THE FISCAL YEAR 2008 ANNUAL
ACTION PLAN FOR EXPENDITURE OF THE U.S.
DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK
GRANT FUNDS ESTIMATED TO BE $418,811 FOR THE
NINTH PROGRAM YEAR (CASE NO. 5-MI-09);
PROVIDING FOR CONFLICTS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, on July 9, 2008, the City Commission of the City of Tamarac ("City")
adopted Resolution No. R-2008-98 which approved the inclusion of specific projects within
the Fiscal Year 2008 Annual Action Plan for the expenditure of the U.S. Department of
Housing and Urban Development Community Development Black Grant ("CDBG") Funds
in an amount estimated to be $418,811 for the City's Ninth Program Year; and
WHEREAS, previously, the City of Tamarac adopted the City of Tamarac Five Year
Consolidated Plan for FY 2005-2010 via resolution R-2005-151 which established the
City's strategic priorities for the CDBG program during this period; and
WHEREAS, funding received for the CDBG program must be utilized for eligible
CDBG activities; and
WHEREAS, each year a new Annual Action Plan is required to detail projects,
activities, and programs to be funded by that year's funding allocation in compliance with
Temporary Resolution #11574
February 2, 2009
Page 2 of 4
the adopted Consolidated Plan; and
WHEREAS, the City desires to amend the Fiscal Year 2008 Annual Action Plan to
provide for the re -allocation of CDBG Funds in order to provide additional services and to
fund new programs, as provided in Exhibit "A" which is attached hereto and incorporated
herein by reference; and
WHEREAS, the City Commission finds that this amendment to the Fiscal Year 2008
Annual Action Plan meets one of three national objectives, as defined by Congress,
including benefiting low and moderate income people, helping to eliminate slum and blight,
or addressing existing conditions that pose a serious or immediate threat to the health and
welfare of the community; and
WHEREAS, the amendment to the Annual Action Plan requires a public hearing
process to solicit input in the development and review of the plan; and
WHEREAS, the Planning Board of the City of Tamarac was selected to participate in
one of the required hearings regarding recommendations for proposed uses of the CDBG
funding; and
WHEREAS, the first portion of the public participation has been completed; and
WHEREAS, upon the passage and adoption of this resolution a thirty (30) day
public review period will be advertised in order to gather additional public input; and
WHEREAS, the Community Development Director and the Planning Board
recommend the approval of the projects contained in this amendment to the Ninth
Program Year Annual Action Plan for Fiscal Year 2008; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
Temporary Resolution #11574
February 2, 2009
Page 3of4
the best interest of the citizens and residents of the City of Tamarac to approve this
amendment to the Fiscal Year 2008 Annual Action Plan for expenditure of the U.S.
Department of Housing and Urban Development Community Development Block Grant
funds estimated to be $418,811 for the Ninth Program Year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution.
SECTION 2: That the City Commission hereby approves the amendment to
the Fiscal Year 2008 Annual Action Plan for expenditure of the U.S. Department of
Housing and Urban Development Community Development Block Grant funds estimated to
be $418,811 for the Ninth Program Year, a copy of which is attached hereto as Exhibit "A"
and incorporated herein by reference.
SECTION 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
Temporary Resolution #11574
February 2, 2009
Page 4 of 4
PASSED AND ADOPTED BY THE CITY COMMISSION OF THE CITY OF TAMARAC,
FLORIDA THIS c2'DAY OF �i.-, 2009.
r
ATTEST:
rr �.A,� I ri, 4 A
M -RION SW NSON, CIVIC
- 69TY CLERK
I HEREBY CERTIFY that I
Have approved this
RESO tON as to form.
CITY ATTORNE
A FA
B. TALABISCO
P. BUSHNELL
�-' .•� -"
P. ATKINS-GRAD
D. GLASSER
-�
H. DRESSLER
1
7
1
Exhibit "A"
CITY OF TAMARAC
Community Development Block Grant (CDBG) Program
Fiscal Year 2008 Annual Action
Ninth Program
Prepared by:
City of Tamarac
Community Development Department
7525 NW 88th Avenue
Tamarac, FL 33321
Submitted to:
Broward County, Florida
Community Development Division
and
U.S. Department of Housing and Urban Development
The Office of Community Planning and Development
July 2008
INTRODUCTION....................................................................................................... 4
CommunityDescription....................................................................................... 4
CITYMAP................................................................................................................. 5
FISCAL YEAR 2008 ANNUAL ACTION PLAN ........................................................ 6
PROPOSED FY 2008 CDBG PROJECTS................................................................ 8
Residential Rehabilitation.....................................................................................8
Public Service -Support Group/Counseling................................................8
Public Service -Temporary Full -Time Social Worker ......................................... 8
Fitness "it Starts in the Parks" Educational Campaign ............................... 8
Public Service-Meditation/Arthritis Tai Chi................................................9
Public Facilities and Improvements/Area-Wide Low Moderate Area (Sidewalks) ............... 9
AuditingServices...................................................................................9
Program Administration................................................................................... 9
ACTIVITY DISTRIBUTION..........................................................................10
HOME INVESTMENT PARTNERSHIPS (HOME) ................................................... 10
CONSISTENCY WITH CONSOLIDATED PLAN ............................................ 11
OTHER ACTIONS AND ACTIVITIES.......................................................... 11
Barriers to Affordable Housing............................................................. 11
FairHousing.......................................................................................12
LeadBase Paint................................................................................................. 12
CITIZEN PARTICIPATION PROCESS................................................................... 13
PERFORMANCE MEASUREMENT.............................................................14
INSTITUTIONAL STRUCTURE AND COORDINATION...................................16
Institutional Structure..........................................................................16
Continuum of Care..............................................................................16
Anti -displacement and Relocation Plan ................................................. 16
CERTIFICATIONS.................................................................................. 17
Affirmatively Further Fair Housina....................................................... 17
Anti -displacement and Relocation Plan ................................................ 17
DrugFree Workplace........................................................................................
17
Anti-Lobbying.....................................................................................18
Authority of Jurisdiction.....................................................................
19
Consistency with plan.........................................................................
19
Section3...........................................................................................
19
Citizen Participation...........................................................................
20
Community Development Plan........................................................................
20
Followinga Plan.................................................................................................
20
Useof Funds..................................................................................................
20
ExcessiveForce.................................................................................................
21
Compliance With Anti -discrimination Laws ...................................................
21
Lead -Based Paint...............................................................................................
21
Compliancewith Laws......................................................................................
21
APPENDIX TO CERTIFICATIONS......................................................................... 22
Lobbying Certification............................................................................ 22
Drug -Free Workplace Certification........................................................ 22
MONITORING STANDARDS AND PROCEDURES ............................................... 24
APPENDIXI...........................................................................................................28
PUBLIC NOTICE................................................................................................. 28
City of Tamarac — Action Plan FY08
2/19/2009 4:48:31 PM
INTRODUCTION
Community Description
The City of Tamarac is centrally located in the Tri-County areas of Palm Beach,
Broward and Miami -Dade. The City occupies twelve square miles and is easily
accessible from the Sawgrass Expressway and the Florida Turnpike.
Tamarac offers all the delights of the South Florida climate with a highly desirable
business environment. Well -kept homes, lush golf courses, and plentiful modern
recreation facilities make residents happy to call Tamarac "home". From fishing,
hunting and boating in the Everglades on our western boundary, to the Atlantic Ocean
in the east, there are an abundance of water -oriented activities to engage in. Nature
trails and bike paths wind around neighborhoods and public parks adding to the
gracious living in Tamarac. The city has a state of the art Community Center, and new
Aquatic Facility, and Tamarac Elementary School was named a National School of
Excellence. All of this, and Tamarac remains one of Florida's most rapidly growing
cities having surpassed 50,000 in population.
The City of Tamarac has experienced significant growth since its incorporation in 1963.
The population has increase more than ten -fold from 5,078 in 1970 to an estimated
60,639 in 2008. A corresponding change in the demographics of the community has
also been seen. As the population grows younger, different types of services, public
facilities, commercial enterprises, employment opportunities, and educational
institutions are needed. Broward County has responded tot his growth by building a
new elementary and middle school, and a new library in Tamarac. Accompanying this
rapid growth has been a transition to an active business community. Tamarac today
offers an array of employment opportunities and maintains the lowest crime rate of any
City its size in Broward County. More and more young families are moving to Tamarac
to take advantage of the high quality of life offered in the City.
Tamarac operates under a city commission/city manager form of government.
Residents elect their Mayor -at -large and each of four City Commissioners from single -
member electoral districts. Tamarac's customer -first' orientation is a secret to the City's
recent economic and community development successes. The City promises
businesses and residents a professional "customer service that is second to none."
City of Tamarac --Action Plan FY08 4
2119/2009 4:48:31 PM
CITY MAP
Low and
Moderate
Income %
By Blockgroup
4
JIV City LftWU
204001
20i1111
27.1
28.8
284062 Census Rlockgroup
461 % Low And Moderate Income
10.$ . 30.7
204112
I yl , `
90.7 -4$0
36.7
48.0.58:7
� rii1
36.2
y
�pr
9010A1
18.9
33.8
1 0
1 Mies
Ode Sov— TOM. 6 o/ COGS Con"IM Mtb RM
This mop it lot ponold display pttpowt ody.
play 91, Mtl5,
City of Tamarac —Action Plan FYO8 5
2/19/2009 4:48:31 PM
FISCAL YEAR 2008 ANNUAL ACTION PLAN
As a U.S. Department of Housing and Urban Development (HUD) Community
Development Block Grant (CDBG) entitlement community, the City of Tamarac submits
this proposed FY 2008 Annual Action Plan to HUD after allowing for public comment
through public notice, public review, and public hearing by the City Commission of the
City of Tamarac, Florida.
Resources for FY 2008
Federal Community Development Block Grant $418,811
Home Initiatives Partnership (HOME) $129,377
Other State Housing Initiatives Partnership (SHIP) $532,360
The FY 2008 Program Year includes an estimated $418,811 in CDBG funds, and
$129,377 in HOME funds. Other non-federal sources of funding include approximately
$532,360 from the State Housing Initiative (SHIP) program and an estimated $60,000 in
program income for that program. SHIP funds are allocated to housing in accordance
with the Local Housing Assistance Plan (LHAP) adopted by the City Commission.
The City of Tamarac has also received $723,804.00 for 2005 Disaster Recovery
Initiative Program funds. These funds are intended to assist residents whose properties
were damaged during the 2005 Hurricane season, specifically those "red -tagged" after
Hurricane Wilma. The City will address residential rehabilitation of multi -family and
single-family properties, as well as Relocation Assistance.
Additionally, the City received supplemental funding for 2005 Disaster Recovery
Initiative Program in the amount of $593,339.51. These funds have been allocated to
Disaster Mitigation.
City of Tamarac —Action Plan FY08
2/19/2009 4:48:31 PM
ACTIVITIES
Ten (10) activities were proposed by the various City departments. All ten activities
were eligible and eight (8) were recommended for funding. The FY 2008 Annual Action
Plan addresses the City's priorities of Maintenance of the Affordable Housing Stock and
Public Services in the following activities:
Community Development Block Grant (CDBG):
Home Rehabilitation
$
42,608.80
Meditation/Tai Chi
$
3,120.00
Counseling/Support Group
$
6,020.00
Social Worker
$
50,280.00
Fitness "It Starts in the Parks"
$
3,020.00
Sidewalks
$230,000.00
Auditing Services
$
5,500.00
Program Administration
$
78,262.20
State Housing Initiative Partnership (SHIP):
Residential Rehabilitation
$151,727.00
Storm Shutter/Impact Resistant
$ 30,000.00
Disaster Mitigation
$ 75,000.00
Code Correction
$ 40,000.00
Purchase Assistance
$190,000.00
Program Administration
$ 46,000.00
Home Investments Partnership (HOME):
Residential Rehabilitation $129,377.00
City of Tamarac —Action Plan FY08 7
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FY 2008-2009 PROPOSED PROJECTS DESCRIPTIONS
Residential Rehabilitation (Minor Home Repair) $ 42,608.80
This activity will provide minor home repairs to a minimum of two low to moderate -
income households who are experiencing conditions in and around the home that pose
a threat to health, safety, and welfare of the household occupants. This project will be
carried out on a citywide basis. This activity is eligible under 24 CFR Section
570.202(a) and will benefit low and moderate -income households on an area -wide
basis.
Public Service (Support Group) $ 6,020.00
This activity will include funding for support groups to individual's, families, and single
mothers as a result of continuing family issues (bereavement, mental health, parenting
skills). Approximately eighty (80) unduplicated clients will be served by the various
Support Group this fiscal year. These activities are eligible under 24 CFR section
570.201(e), and will benefit low and moderate income persons as qualified under
570.208(a)(2), limited clientele.
Public Service (Temporary Full -Time Social Worker) $ 50,280.00
This activity will include funding for a temporary full-time social worker to provide
information and referral services to elderly residents, ongoing case management,
implementation of the Senior Program and the Volunteer Program, addressing an
average of 60 calls a month and managing a caseload of about 35 a week.
Approximately one hundred and twenty (120) unduplicated clients will be served by the
Social Worker this fiscal year. These activities are eligible under 24 CFR section
570.201(e), and will benefit low and moderate income persons as qualified under
570.208(a)(2), limited clientele.
Public Service (Fitness "It Starts in the Parks") $ 3,020.00
This activity will include funding for an initiative of the Florida Recreation and Park
Association intended to better position parks and recreation to focus on public education
on fighting obesity, conditioning of healthy choices in nutrition, and the importance of
daily physical activity. "It Starts in the Parks" is a 10 week program that will track and
measure each individual's progress. Approximately seventy-five (75) unduplicated
clients will be served by the Fitness Campaign this fiscal year. These activities are
eligible under 24 CFR section 570.201(e), and will benefit low and moderate income
persons as qualified under 570.208(a)(2), limited clientele.
City of Tamarac —Action Plan FY08 8
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Public Service (Meditation and Arthritis Tai Chi) $ 3,120.00
This activity will include funding for classes that will be offered to elderly residents
providing exercise and meditation to assist those coping with stress. Approximately one
hundred and forty four (144) elderly residents will participate in the Arthritis Tai Chi and
Meditation classes as qualified under 570.201(e) Public Services.
Area -Wide Low -Moderate Neighborhood Benefit $ 230,000.00
(Installation of Sidewalks)
The activity will provide for installation of sidewalks in low -moderate income
neighborhoods. There are no existing sidewalks at these locations and the installation
will improve accessibility and allow for area -wide benefit. This activity is eligible under
24 CFR Section 570.208 (a) (1)
Auditing Services $ 5,500.00
Since the FY 2009 CDBG program is an expenditure driven program that may result in
total federal expenditures exceeding $500,000, the City is required under the U.S.
Single Audit Act and the OMB Circular A-133 to have an annual compliance audit
conducted. These activities are presumed to benefit low and moderate -income persons
and are eligible under 24 CFR 570.206(a).
Program Administration $ 78,262.20
This activity will provide general management, oversight, and coordination of the
programs. Also, this activity will provide for an annual grant audit, and provide provision
of fair housing services designed to further the fair housing objectives of the Fair
Housing Act, 42 U.C.C. 3601-20. These activities are presumed to benefit low and
moderate -income persons and are eligible under 24 CFR 570.206(a).
City of Tamarac — Action Plan FY08 9
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ACTIVITY DISTRIBUTION
In accordance with the Consolidated Plan, and the Local Housing Assistance Plan
(LHAP), the City has addressed the needs within the community and distributed funds
accordingly.
Total Distributed $418,811.00
FY 2008 Activity Distribution
For Allocation of $418,811
0 Administration -19%
■ Auditing Services -1 %
0 Public Services -15%
E3 Home Rehabilitation - 10%
■ Sidewalks - 55%
HOME INVESTMENT PARTNERSHIPS (HOME)
Broward County has been designated as a consortium in the Home Investments
Partnership (HOME) program. The County receives an annual allocation of HOME
funds, which is distributed among the cities participating in the consortium. These funds
will enable members of the consortium to expand their initiatives to provide safe,
decent, and affordable housing to their residents. With the additional HOME funds, the
City can increase the resources available for home rehabilitation. An additional four (4
to 6) homeowners can be assisted because of HOME funds.
Participation in the Broward County HOME Consortium also provides advantages
beyond additional funding. The consortium allows the cities to collaborate on best
practices, share knowledge, leverage resources, and exchange technology on the
provision of affordable housing. The ultimate and cumulative advantage of participating
in the consortium is the enhanced capacity of the consortium members to provide their
residents with affordable housing. The added values of quality housing in these cities
City of Tamarac —Action Plan FY08 10
2/19/2009 4:48:31 PM
include the ability to attract new businesses and working families and a reduction in
code compliance issues that can translate into reduced crime and vandalism.
During 2007, the City entered into an Interlocal Agreement to administer its own HOME
funds in-house. Staff is now able to provide the residents with direct access and
assistance in the applying for, and processing of HOME funds.
CONSISTENCY WITH CONSOLIDATED PLAN
The local Planning Board met May 7, 2008 at 9:00 AM to make recommendations on
the FY08 Annual Action Plan. No public comment was received during this public
hearing. Funding from SHIP, CDBG, and HOME programs will be used to help meet the
identified needs. Activities proposed in this plan are consistent with the City's 2005-
2010 Consolidated Plan.
The City's priorities identified in the Consolidated Plan are 1) Housing and 2) Public
Service. This proposed FY08 Action Plan includes projects supporting these two
priorities including the housing rehabilitation program, the services of a full-time social
worker.
OTHER ACTIONS AND ACTIVITIES
Barriers to Affordable Housing
The City continues to support affordable housing efforts by focusing on the grants
available through the CDBG, SHIP and HOME programs. By partnering with Broward
County Home Consortium and Florida Housing Finance Authority, the City is able to
refer residents for home ownership counseling and lender's programs as a way to
negate predatory lending. The City also has lender requirements which must be met in
order to fund individual requests for assistance to ensure fair housing practices.
The City of Tamarac is a participating member of the Broward Housing and Community
Development Task Force which allows for participating agencies to share commons
barriers to affordable housing and important resources to overcoming them. The Task
Force addresses foreclosure prevention, fair housing, incentives, and any other topics
related to housing and community development.
The City currently has several incentive strategies for builders and developers working
with affordable housing programs that target very low, low and moderate households.
City of Tamarac — Action Plan FY08
2/19/2009 4:48:31 PM
Incentive Strategies:
• Permits, as defined in s. 163.3164(7) and (8), for affordable housing
projects are expedited to a greater degree than other projects.
• The City expedites the processing of affordable housing permits through a
pre -application conference.
• Affordable housing projects are identified by sales price consistent with
the SHIP program's housing value limits.
• The building and Community Development Departments have employees
that serve as liaisons with developers of affordable housing to assist in the
permit process.
• Affordable housing projects are stamped "EXPEDITED."
Fair Housing
The City hired a fair housing consultant (Housing Opportunities for Project Excellence,
H.O.P.E., Inc) during the 2007 fiscal year to complete an update to its Analysis of
Impediments to Fair Housing and prepare and action plan for the City's Fair Housing
events in the upcoming year. Fair Housing is promoted during community events,
workshops, and as part of the one-on-one housing counseling at the staff level.
The Fair Housing Action Plan consists of updating the City's Analysis of Impediments,
conducting Fair Housing educational outreach sessions, distributing Fair Housing and
Predatory Lending educational materials, conducting in partnership with other
jurisdictions a National Fair Housing Month event, and publishing several Public Service
Announcements.
Additionally, the H.O.P.E, Inc. Discrimination Hotline phone number has been added the
City's website.
Lead Base Paint
The City implements and evaluates Lead -Based Paint regulation. Each applicant is
screened through the application process by determining whether the house was built
prior to 1978.
All homes built prior to 1978 are inspected with the City's consultant CHMM, Inc., a
Florida corporation with principal offices located at 1605 SW 17th Avenue, Fort
Lauderdale, FL 33312 (Contractor) for the purpose of providing lead based paint
assessments for the City of Tamarac. CHMM, Inc. will evaluate the home with a Visual
Assessment, Paint Testing, or Risk Assessment (or Lead Hazard Screen).
The Residential Lead -Based Paint Hazard Reduction Act of 1992, also known as Title X
of the Housing and Community Development Act of 1992, amended the Lead -Based
City of Tamarac —Action Plan FY08 12
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Paint Poisoning Prevention Act of 1971 (Lead Act), which established the current
Federal Lead -based paint requirements. The new lead -based paint regulation
implements sections 1012 and 1013 of this Act. The new regulation appears within title
24 of the Code of Federal Regulations as part 35 (24 CFR 35.105). HUD has issued a
new regulation to protect young children from the poisoning hazards of lead -based paint
in housing that is financially assisted or sold with federal government resources. The
regulation, which took effect September 15, 2000, increased the requirements in current
lead -based paint regulations. The regulation does not apply to housing built after
January 1, 1978, when lead -based paint was banned for residential use. It is important
to note that most of Tamarac' housing was built after 1978.
A pamphlet "Protect Your Family from Lead in Your Home" is given to each applicant
explaining to them the effects of Lead to adults and children. All homes receiving
CDBG funds that meet the criteria for Lead -Based Paint are being tested.
More attention is placed on eliminating lead dust and the new regulation outlines clean-
up and final clearance procedures. Occupants must receive notification of lead -based
paint hazards. In general, for homes built prior to January 1, 1978, all lead -based paint
must be either stabilized or removed; and dust testing must be performed after the paint
has been disturbed to ensure that a house is lead -safe.
CITIZEN PARTICIPATION PROCESS
The City held a series of public hearings to develop and finalize the FY 2008 Annual
Action Plan. The first public hearing was held on May 7, 2008 during the City Planning
Board meeting to collect project proposals and input during the development of the plan.
No public comment was received. Planning Board and City staff produced a list of
recommended projects for review by the City Commission and the public.
The City Commission was presented with the recommended projects and a public
hearing was held on May 14, 2008.
The City then advertised a 30-day public review period to collect any additional
comments and approve the plan. The Plan was available for review in the City, 7525
NW 88th Avenue, Tamarac, FL 33321, in the City's Clerk Office for the required 30-day
period from May 28, 2008 to June 27, 2008. There were no inquiries or comments
during the 30-day review period.
July 9, 2008 the final public hearing was held during the City Commission meeting at
which time the FY 2008/2009 CDBG Annual Action Plan was adopted. All hearings and
review periods were advertised in the Sun -Sentinel. The hearing and review schedule
was as follows:
City of Tamarac — Action Plan FY08 13
2/19/2009 4:48:31 PM
Advertisement for Public Hearing with City Planning Board
First Public Hearing at the Planning Board
for input of activity proposals
Advertisement for Public Hearing with the City Commission
City Commission approval and review and public hearing of
recommended activities
Advertisement for 30-day review period and final Public
Hearing on proposed FY 2008 Annual Action Plan
Beginning of 30-day review period
End of 30-day review period
Final Public Hearing with City Commission to approve the
FY2008 Annual Action Plan
Vt Amendment Public Notice
18t Amendment Public Hearing
1 st Amendment Approval at City Commission
ON -GOING COORDINATION
April 27, 2008
May 7, 2008
May 4, 2008
May 14, 2008
May 18, 2008
May 28, 2008
June 27, 2008
July 9, 2008
February 22, 2009
February 25, 2009
February 25, 2009
Throughout the year, City staff participate in several community events, outreach
efforts, educational workshops, public service announcements, and invitational guest
speaking opportunities at various communities, boards, organizations, non -profits, and
for -profits to assess the needs of the community and share information with the
residents of Tamarac as to the availability of funds.
1i1ilzf_F--19104L'i1=1►kI
The City plans to fund the above activities to produce outcomes that fulfill HUD's
objectives as follows:
Accessibility, Affordability, and Sustainability for the purpose of creating
suitable living environments.
Project: Rehabilitation Winor Rehabilitation)
Public Service (Support Groups, Social Worker, Fitness class and
Meditation/Arthritis Tai Chi classes)
Area -Wide Low Mod Benefit (Sidewalks in Low -Mod
Neighborhoods)
City of Tamarac —Action Plan FY08 14
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Accessibility, Affordability, and Sustainability for the purpose providing
decent affordable housing.
Project: Residential Rehabilitation
PERFORMANCE
MEASUREMENTS
FY 2008-2009
Minor Home
CDBG, SHIP, F
Number of homes
1
Rehabilitation
HOME
assisted
2 -PER YEAR
DH-2
rupillo •
service,
Number of
Support
unduplicated residents
80 residents
2
Groups
CDBG & CITY
attending
PER YEAR
SL-1
Number of
unduplicated residents
75 residents
3
Fitness Class
CDBG & CITY
participants
PER YEAR
SL-1
120
Temporary
Number of
unduplicated
Full -Time
unduplicated
residents
4
Social Worker
CDBG & CITY
clients/cases
PER YEAR
SL-1
144
Meditation and
Number of
unduplicated
Arthritis Tai Chi
unduplicated residents
residents
5
Classes
CDBG & CITY
participating
PER YEAR
SL-1
n
3 l�Y�1lRt)lllty/
�di
}��
VtIYoOF
r ,d
4
Decent Housing
DH-1
DH-2
DH-3
Suitable Living Environment
SL-1
SL-2
St,-3
Economic Opportunity
EO-1
EO-2
EO-3
City of Tamarac —Action Plan FY08 15
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INSTITUTIONAL STRUCTURE AND COORDINATION
Institutional Structure
The City of Tamarac administers the CDBG program. The housing component is
provided through the Community Development Department. Public service activities'
are provided through the Parks and Recreation Department.
The Community Development Department's Housing Division will provide oversight to
ensure the services provided are in accordance with all statutes, rules, regulations,
ordinances, and this plan. The City will also maintain financial oversight through the
payment of contractors and routine audits of financial records.
Continuum of Care
The City will work with the County, and local non-profit social service and housing
providers to fully support the countywide Continuum of Care system to assist homeless
families and individuals.
As a member of the Broward Housing and Community Development Task Force, city
staff are availed to several partnerships and contact to be sure all the needs of
Tamarac's residents are met.
Internal partnerships within the City government al serve as a way to meet the needs of
the residents with Code Compliance out in the field on a daily basis, HOA attended
meetings by City staff, expos and events year round throughout the City, Citizen
surveys, and other checks and balances to reach the Tamarac community.
Anti -displacement and Relocation Plan
The City of Tamarac has incorporated and will comply with the acquisition and
relocations requirements of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended, and implementing regulations 49 CFR 24:
and it has in effect and is following a residential anti -displacement and relocation
assistance plan required under Section 104(d) of the Housing and Community
Development Act of 1974, as amended, in connection with any activity assisted with
funding under the CDBG and HOME programs.
City of Tamarac — Action Plan FY08 16
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CERTIFICATIONS
In accordance with the applicable statutes and the regulations governing the
consolidated plan regulations, the jurisdiction certifies that:
Affirmatively Further „Fair ,Housing -- The City of Tamarac will affirmatively further fair
housing. An analysis of impediments to fair housing choice within the jurisdiction has
been conducted in the past, and an update was completed within the FY07 funding
cycle. The jurisdiction will take appropriate actions to overcome the effects of the
impediments identified through that analysis, and maintain records reflecting that
analysis and actions in this regard.
Anti -displacement and Relocation Plan -- The City of Tamarac will comply with the
acquisition and relocation requirements of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970, as amended, and implementing regulations at
49 CFR 24; and it has in effect and is following a residential anti -displacement and
relocation assistance plan required under section 104(d) of the Housing and Community
Development Act of 1974, as amended, in connection with any activity assisted with
funding under the CDBG or HOME programs.
Drug Free Workplace -- The City of Tamarac will or will continue to provide a drug -free
workplace by:
1. Publishing a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession, or use of a
controlled substance is prohibited in the grantee's workplace and
specifying the actions that will be taken against employees for
violation of such prohibition;
2. Establishing an ongoing drug -free awareness program to inform
employees about:
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug -free
workplace;
(c) Any available drug counseling, rehabilitation, and
employee assistance programs; and
(d) The penalties that may be imposed upon employees
for drug abuse violations occurring in the workplace;
3. Making it a requirement that each employee to be engaged in the
performance of the grant be given a copy of the statement required
by paragraph 1.
4. Notifying the employee in the statement required by paragraph 1
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that, as a condition of employment under the grant, the employee
will:
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction
for a violation of a criminal drug statute occurring in
the workplace no later than five calendar days after
such conviction;
5. Notifying the agency in writing, within ten (10) calendar days after
receiving notice under subparagraph 4(b) from an employee or
otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position title, to
every grant officer or other designee on whose grant activity the
convicted employee was working, unless the Federal agency has
designated a central point for the receipt of such notices. Notice
shall include the identification number(s) of each affected grant;
6. Taking one of the following actions, within 30 calendar days of
receiving notice under subparagraph 4(b), with respect to any
employee who is so convicted:
(a) Taking appropriate personnel action against such an
employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of
1973, as amended; or
(b) Requiring such employee to participate satisfactorily
in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or
local health, law enforcement, or other appropriate
agency;
7. Making a good faith effort to continue to maintain a drug -free ugh
implementation of paragraphs 1, 2, 3, 4, 5 and 6.
Anti -Lobbying -- To the best of the jurisdiction's knowledge and belief:
No Federal appropriated funds have been paid or will be paid, by or
on behalf of it, to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any
Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement,
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and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative
agreement;
2. If any funds other than Federal appropriated funds have been paid
or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, it will complete and submit
Standard Farm-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions; and
3. It will require that the language of paragraph 1 and 2 of this anti -
lobbying certification be included in the award documents for all
sub -awards at all tiers (including subcontractors, sub -grants, and
contracts under grants, loans, and cooperative agreements) and
that all sub -recipients shall certify and disclose accordingly.
Authority of Jurisdiction -- The consolidated plan is authorized under State and local
law (as applicable) and The City of Tamarac possesses the legal authority to carry out
the programs for which it is seeking funding, in accordance with applicable HUD
regulations.
Consistency with plan -- The housing activities to be undertaken with CDBG funds
are consistent with the strategic plan.
Section 3 -- The City of Tamarac will comply with section 3 of the Housing and Urban
Development Act of 1968, and implementing regulations at 24 CFR Part 135.
Jeffrey L. Miller,
City Manager
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Date
SPECIFIC CDBG CERTIFICATIONS
The City of Tamarac certifies that:
Citizen Participation -- The City of Tamarac is in full compliance and following a
detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105.
Community Development Plan -- The City of Tamarac's consolidated housing and
community development plan identifies community development and housing needs
and specifies both short-term and long-term community development objectives that
provide decent housing, expand economic opportunities primarily for persons of low and
moderate income. (See CFR 24 570.2 and CFR 24 part 570)
Following a Plan -- The City of Tamarac is following a current consolidated plan (or
Comprehensive Housing Affordability Strategy) that has been approved by HUD.
Use of Funds - - The City of Tamarac has complied with the following criteria:
1. Maximum Feasible Priority. With respect to activities expected to be
assisted with CDBG funds, The City of Tamarac certifies that it has
developed its Action Plan so as to give maximum feasible priority to
activities which benefit low and moderate income families or aid in the
prevention or elimination of slums or blight. The Action Plan may also
include activities which the grantee certifies are designed to meet other
community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or
welfare of the community, and other financial resources are not available;
2. Overall Benefits. The aggregate use of CDBG funds including Section
108 loan guaranteed during program year(s) 2008/2009 (10/1/08 -
9/30/07) (a period specified by the grantee consisting or one, two, or three
specific consecutive program years), shall principally benefit persons of
low and moderate income in a manner that ensures that at least 70
percent of the amount is expended for activities that benefit such persons
during the designated period;
3. Special Assessments. The City of Tamarac will not attempt to recover
any capital costs of public improvements assisted with CDBG funds
including Section 108 loan guaranteed funds by assessing any amount
against properties owned and occupied by persons of low and moderate
income, including any fee charged or assessment made as a condition of
obtaining access to such public improvements.
However, if CDBG funds are used to pay the proportion of a fee or
assessment that relates to the capital costs of public improvements
(assisted in part with CDBG funds) financed from other revenue sources,
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an assessment or charge may be made against the property with respect
to the public improvements financed by a source other than CDBG funds.
4. The City of Tamarac will not attempt to recover any capital costs of public
improvements assisted with CDBG funds, including Section 108, unless
CDBG funds are used to pay the proportion of fee or assessment
attributable to the capital costs of public improvements financed from other
revenue sources. In this case, an assessment or charge may be made
against the property with respect to the public improvements financed by a
source other than CDBG funds. Also, in the case of properties owned and
occupied by moderate -income (not low-income) families, an assessment
or charge may be made against the property for public improvements
financed by a source other than CDBG funds if the jurisdiction certifies
that it lacks CDBG funds to cover the assessment.
Excessive Force -- The City of Tamarac has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in
non-violent civil rights demonstrations; and
2. A policy of enforcing applicable State and local laws against
physically barring entrance to or exit from a facility or location which
is the subject of such non-violent civil rights demonstrations within
its jurisdiction;
Compliance With Anti -discrimination Laws - - The grant will be conducted and
administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2001d),
the Fair Housing Act (42 USC 3601-3619), and implementing regulations.
Lead -Based Paint -- The City of Tamarac's notification, inspection, testing and
abatement procedures concerning lead -based paint will comply with the requirements of
24 CFR §570.608;
Compliance with Laws -- The City of Tamarac will comply with applicable laws.
Jeffrey L. Miller
City Manager
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Date
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG -FREE WORKPLACE
REQUIREMENTS:
A. Lobbyina Certification
This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction imposed
by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
B. Drug -Free Workplace Certification
1. By signing and/or submitting this application or grant agreement,
the grantee is providing the certification.
2. The certification is a material representation of fact upon which
reliance is placed when the agency awards the grant. If it is later
determined that the grantee knowingly rendered a false
certification, or otherwise violates the requirements of the Drug -
Free Workplace Act, HUD, in addition to any other remedies
available to the Federal Government, may take action authorized
under the Drug -Free Workplace Act.
3. Workplaces under grants, for grantees other than individuals, need
not be identified on the certification. If known, they may be
identified in the grant application. If the grantee does not identify
the workplaces at the time of application, or upon award, if there is
no application, the grantee must keep the identity of the
workplace(s) on file in its office and make the information available
for Federal inspection. Failure to identify all known workplaces
constitutes a violation of the grantee's drug -free workplace
requirements.
4. Workplace identifications must include the actual address of
buildings (or parts of buildings) or other sites where work under the
grant takes place. Categorical descriptions may be used (e.g., all
vehicles of a mass transit authority or State highway department
while in operation, State employees in each local unemployment
office, performers in concert halls or radio stations).
5. If the workplace identified to the agency changes during the
performance of the grant, the grantee shall inform the agency of the
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change(s), if it previously identified the workplaces in question (see
paragraph three).
6. The grantee may insert in the space provided below the site(s) for
the performance of work done in connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
Check if there are workplaces on file that are not identified here.
The certification with regard to the drug -free workplace is required by 24
CFR part 4, Subpart F.
7. Definitions of terms in the Non -procurement Suspension and
Debarment common rule and Drug -Free Workplace common rule
apply to this certification. Grantees' attention is called, in particular,
to the following definitions from these rules:
"Controlled substance" means a controlled substance in Schedules "I"
through "V" of the Controlled Substances Act (21 U.S.C.812) and as
further defined by regulation (21 CFR 1308.11 through 1308.15);
"Conviction" means a finding of guilt (including a plea of nolo contend ere)
or imposition of sentence, or both, by any judicial body charged with the
responsibility to determine violations of the Federal or State criminal drug
statutes;
"Criminal drug „statute" means a Federal or non -Federal criminal statute
involving the manufacture, distribution, dispensing, use, or possession of
any controlled substance;
"Employee" means the employee of a grantee directly engaged in the
performance of work under a grant, including: (1) All "direct charge"
employees; (ii) all "indirect charge" employees unless their impact or
Involvement is insignificant to the performance of the grant; and (iii)
temporary personnel and consultants who are directly engaged in the
performance of work under the grant and who are not on the grantee's
payroll. This definition does not include workers not on the payroll of the
grantee (e.g., volunteers, even if used to meet a matching requirement;
consultants or independent contractors not on the grantee's payroll; or
employees of sub -recipients or subcontractors in covered workplaces).
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TAMARAC FY 2005 - 2010 FIVE YEAR CONSOLIDATED PLAN
MONITORING STANDARDS AND PROCEDURES
The City of Tamarac Monitoring Standards and Procedures cover activities and
programs funded by the Community Development Block Grant Program (CDBG). This
document includes standards and procedures that will be used to monitor City funded
activities in the major categories of Housing, Living Environment, and Economic
Opportunities as prioritized in the FY 2005 - 2010 Five Year Consolidated Plan. The
extent to which barriers to affordable housing can be removed and minority business
outreach initiatives are effective will also be monitored for performance purposes. The
City will monitor the extent to which its Consolidated Plan is consistent with its
Comprehensive Plan.
Sub -recipients approved for funding agreements under the CDBG program are provided
a Procedures Manual for Sub -recipients. This manual illustrates the standards and
procedures they must comply with in order to fiscally and programmatically work
effectively with the City of Tamarac. Also, the funding agreement includes, under
Exhibit "C", a timetable/schedule for projects. This is comprised of specific work tasks,
a start-up date and a completion date. Sub -recipients are also required to submit,
under Exhibit "D", Monthly Progress Reports, chronologically detailing the steps taken to
meet the quantifiable objectives enumerated in Exhibit "C". Monthly Progress Reports
are intended to provide an update on a sub -recipients progress in meeting agreed upon
objectives; they should include federally mandated reporting information, such as,
matching contributions, contracts let to minority and women owned businesses and
statistics on any relocations. In certain instances, additional information is required of
sub -recipients so that Broward County Community Development Division staff working
on behalf of the City can effectively engage in desk monitoring activities. Items such as
environmental review documents, documentation provided by escrow/title companies,
etc., necessary for determining compliance with certain policies may be requested as
necessary.
In-house staff monitors the timely expenditure of CDBG program funds on an on -going
basis. Monthly Progress Reports, reimbursement requests and IDIS draw downs are
tracked and documented regularly to ensure that HUD expenditure rates are met. If
expenditure rates fall below the norm, staff contacts sub -recipients immediately to try to
resolve any impediments to getting CDBG funds spent in a timely manner. If a sub -
recipient cannot move forward in a timely manner due to circumstances beyond their
control, funds will then be reprogrammed and used for activities where they can be
expended in a more expeditious manner.
The City identified the major categories of Housing, Living Environment, and Economic
Opportunities as high priorities in the FY 2005-2010 Consolidated Plan. A few of the
activities implemented under these categories are carried out by sub -recipients. The
sub -recipients are generally non-profit organizations. Actions to be taken toward
monitoring performance in meeting goals and objectives are as noted:
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1. Staff will conduct desk monitoring during all stages of each project based
on a combination of risk analysis and random sample. Documented desk
monitoring includes the following: a detailed review of the sub -recipient's
agreement, including national objectives, eligible activities, cost
reasonableness, anti -speculation, citizen and public participation and
certifications; requests for payment; ERR; procurement and contracting;
acquisition; construction bids/contracts; labor standards, weekly payrolls
employee reviews; Section 3; housing rehabilitation guidelines; home
ownership assistance guidelines; monthly progress reports; sub -recipient
agreements' closeout reports and audits. After a document such as a
monthly progress report is desk monitored, the sub -recipient is notified in
writing, as to whether the document is compliant or what corrective actions
are needed with a date for such to be completed.
2. Staff will also conduct on -site monitoring visits at least twice a year for non-
profit organizations and once a year for governmental organizations.
Additionally, the frequency of an on -site visit may be based on risk analysis
which takes into account the following: prior desk and on -site monitoring of
both the specific project being reviewed and prior projects; the knowledge
and experience of the administrative staff; staff turnover; the date of the last
on -site visit; the nature and complexity of project undertaken; project
revisions; audit concerns and complaints. During the on -site monitoring,
samples of files are reviewed and the project sites are visited to ensure
conformance with the information in the inter -agency agreement.
The City contracts with three local General Contractors. Before funds are committed,
the inspectors visit the site and prepare a work write-up. This includes a list of all items
to be constructed, repaired or replaced or replaced. A cost estimate is listed for each
item. Code violations are identified and must be included in the work write-up with an
estimated cost associated with them. The Contractor conducts on -site inspections
during the time that construction is underway to ensure that all rehabilitation and
reconstruction projects funded by CDBG funds comply with City Housing Codes and
Housing Quality Standards. Funds are not released until the project has passed a
substantial completion walk through and a certificate of occupancy is issued.
Fiscal monitoring is conducted at least twice a year for every non-profit sub -recipient.
At least one fiscal monitoring visit per year is conducted for each governmental sub -
recipient. Fiscal monitoring visits cover the following:
1. Financial management of governmental activities will be reviewed for
compliance with applicable requirements of 24 CFR 85.20 entitled
"Standards for Financial Management Systems"; CFR 85.26 "Non -
Federal Audits"; CFR 85.42 "Retention and Access Requirements for
Records".
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Financial requirements for non-profit entities will be reviewed for
compliance with requirements of OMB Circular A-110, Subpart C,
Sections 110.20-110.28 and 110.50-110.53 on Financial
Management Systems.
2. Procurement procedures will be examined to determine compliance
with CFR 85.36 (governmental entities) and OMB Circular A-110,
Subpart C, Sections 110.40-110.48 (non -profits).
3. Cost allow ability will be checked by a review of expenditures for
compliance with the sub -recipient agreement and OMB Circulars A-87
(governmental entities) and A-122 (non-profit organizations).
4. All sub -recipients expending more than $5,000 of grant funds from the
City are required to provide an organization -wide audit prepared by
an Independent Certified Public Accountant licensed by the State of
Florida, in accordance with Generally Accepted Accounting Principle
and OMB Circular -133 entitled Audits of States, Local Government
and Non -Profit Organizations" as applicable. This report will be used
as an essential tool in the monitoring of sub -recipients.
5. Prior to receipt of any grant funds, new recipients will be visited to
ensure that they have an adequate accounting system in place with
proper controls to account for all grant funds and to safeguard City
assets.
Programmatic, on -site monitoring will be conducted at least twice a year by Monitoring
Unit staff utilizing both fiscal and programmatic monitoring checklists. These checklists
are an attachment to the Monitoring Plan. Additional monitoring visits may be
conducted if needed to review non-profit sub -recipients. Governmental sub -recipients
will be monitored at least once per year. Monitoring visits may be conducted for new
sub -recipients when they are initially funded.
They will also be monitored once sufficient progress has been made with their scope of
services so that a valid judgment can be made, yet early enough to avoid major
problems. Monitoring Unit staff will:
Analyze sub -recipients to determine strengths and weaknesses.
2. Monitor actual performance against the activities timetable in the sub -
recipient agreement.
3. Make sure all documents/reports are submitted to the Community
Development Division in a timely manner.
4. Review client files for eligibility as applicable.
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5. Ensure that corrective actions are taken to resolve deficiencies in
program weaknesses.
6. Ensure that sub -recipients are engaged in minority business outreach
efforts and comply with equal opportunity requirements.
7. Ensure that activities funded comply with the City of Tamarac
Comprehensive Plan.
Following the monitoring visit, a monitoring report listing the results of the visit is
submitted to the Division Director for his comments. This report will include all findings,
concerns and corrective actions. Once the Division Director has had the opportunity to
provide his comments on the monitoring report, a Monitoring Letter is presented to the
sub -recipient under the Director's signature outlining findings, concerns, and specific
recommendations for improvement along with accompanying deadlines as appropriate.
At the end of each year, effectiveness reviews are done, comparing actual
accomplishments in each of the Consolidated Plan Priorities with projections in the
Annual Action Plan.
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APPENDIX I
PUBLIC NOTICE
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