HomeMy WebLinkAboutCity of Tamarac Resolution R-2009-0331
Temp. Reso. # 11580
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March 11, 2009
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2009- 3
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO RENEW AN
AGREEMENT FOR "PRINTING & DISTRIBUTION OF CITY
OF TAMARAC PUBLICATIONS" AND EXECUTE AN
AGREEMENT WITH FRANKLIN COMMUNICATIONS, LLC
FOR PRINTING SERVICES FOR A ONE (1) YEAR
PERIOD, PROVIDING FOR TWO (2) ADDITIONAL ONE (1)
YEAR RENEWAL OPTIONS AT THE DISCRETION OF THE
CITY; AUTHORIZING THE CITY MANAGER TO APPROVE
EXPENDITURES FOR PRINTING; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Tamarac requires printed newsletters, reports
postcards, brochures and other documents as required by the City to effectively
notify residents and employees of information, events, and functions; and
WHEREAS, the City Commission of the City of Tamarac awarded a contract
for a term of two (2) years pursuant to resolution number R-2007-32 for the provision
of Printing and Distribution of City of Tamarac Publications at its March 28, 2008
regular meeting, a copy of said resolution is on file with the Office of the City Clerk;
and
WHEREAS, the original resolution provided for up to three (3) one (1) year
renewal options subject to satisfactory performance by the contractors; and
WHEREAS, the best interest of the City is served by exercising the first
Temp. Reso. # 11580
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March 11, 2009
renewal of the agreement for Printing and Distribution of Tamarac Publications with
Franklin Communications, LLC for a period of one (1) year; and
WHEREAS, funds are budgeted in the appropriate departmental accounts for
printing services; and
WHEREAS, it is the recommendation of the Public and Economic Affairs
Officer and the Purchasing and Contracts Manager that the first renewal option of
the Agreement to provide "Printing & Distribution of City of Tamarac Publications" be
exercised, and Agreement Amendment #1 be accepted and executed with Franklin
Communications LLC, for a one (1) year period, providing for two (2) additional one
year renewals at the discretion of the City, a copy of which is attached hereto as
"Exhibit 1"; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to
be in the best interest of the citizens and residents of the City of Tamarac to
execute Agreement Amendment #1for the first renewal option of the Agreement with
Franklin Communications LLC, for a one (1) year period, providing for two (2)
additional one year renewals at the discretion of the City for the printing and mailing
of City publications and to authorize the City Manager to approve expenditures for
printing as may be required and as included in the proposal and contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA:
1
1
1
1
Temp. Reso. # 11580
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March 11, 2009
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified
and confirmed as being true and correct and are hereby made a specific part of this
Resolution.
SECTION 2: That Agreement Amendment #1 for the first renewal to
the Agreement for "Printing & Distribution of City of Tamarac Publications" (attached
hereto as Exhibit 1) be accepted and executed with Franklin Communications LLC
for printing services for a one (1) year period, providing for two (2) additional one
year renewals at the discretion of the City.
SECTION 3: The City Manager is hereby authorized to approve expenditures
for printing as may be required and as outlined in the agreement with Franklin
Communication LLC.
SECTION 4: All resolutions or parts of resolutions in conflict herewith
are hereby repealed to the extent of such conflict.
SECTION 5: If any clause, section, other part or application of this
Resolution is held by any court of competent jurisdiction to be unconstitutional or
invalid, in part or application, it shall not affect the validity of the remaining portions
or applications of this Resolution.
THIS SPACE INTENTIONALLY LEFT BLANK
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March 11, 2009
SECTION 6: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this day of /yiW-',2009.
Lal—al
BETH FLANSBAUM- ALABISCO
MAYOR
ATTEST:
i
RECORD OF COMMISSION VOTE:
MARION-SWENSON, CMC MAYOR FLANSBAUM-TALABISCO
CITY CLERK DIST 1: COMM BUSHNELL .�
DIST 2: VM ATKINS-GRAD
DIST 3: COMM. GLASSER
DIST 4: COMM. DRESSLER
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
A00 GOREN
CITY ATTORNEY
1(m,7nw
AMENDMENT #1
TO AGREEMENT
1- 417144Z19:14143111YO] 0 r-,1 Lys I_1:7a��]
AND
FRANKLIN COMMUNICATIONS, LLC
The CITY OF TAMARAC ("City") and Franklin Communications, LLC, a Florida
Limited Liability Corporation with principal offices located at 5301 NW 37t" Avenue,
Miami, Florida 33142 (Contractor) agree to execute Amendment #1 to the original
Agreement dated March 28, 2009 to provide Printing and Distribution of City of
Tamarac publications.
1. Per the terms of Section 4.3 of the original Agreement dated March 28,
2007, the City and Contractor agree to exercise the second and final
renewal option for a term effective March 29, 2009 through March 31,
2010.
2. Section 4.3 of the Agreement shall be amended as follows:
4.3Agreement Renewals: "^^^ ^*"'lobo^ of the first fell hen M\ year
period; tThe City reserves the right to renew the Contract for up to
three (3) two (2) additional one (1) year renewal options to be
exercised as mutually agreed by City and Contractor based on
Contractor's agreement to the same terms and conditions; and by
providing written notice to the City not less than ninety (90) days prior
to renewal date of any adjustment in the Contract amount for the
upcoming renewal period. Contract renewal will be based on
satisfactory performance, mutual acceptance, and determination that
the Contract is in the best interest of the City. The ongoing
performance evaluation process will continue during any renewal
periods for the life of the Agreement.
3. Appendix B: Please add the following additional items:
Item 1 D Price to add one (1) additional 11" x 17" page folded to a 4-
page $2,384.00 up -charge
Item 1 E Price for additional page in 1 D to be printed on recycled
paper $ 175.00 up -charge
All other provisions of the original Agreement, as amended, remain in effect as
written.
IN WITNESS WHEREOF, the parties hereby have made and executed this
Amendment to Agreement on the respective dates under each signature, the City
of Tamarac signing through its City Manager and its City Commission signing by
and through its Mayor and its City Manager, and Franklin Communications, LLC,
signing by and through its President, duly authorized to execute same.
ATTEST:
Marion Swenson, CIVIC
City Clerk
Date
ATTEST:
(Corporate Secretary)
Robert P. Dunne
Type/Print Name of Corporate Secy
(CORPORATE SEAL)
CITY OF TAMARAC
Beth Flansbaum=TalEfbisco, Mayor
Date-
4 Jeff eyer, City Manager f]
Date
Ap r ed as to form and legal sufficiency:
S Ymue l S. GoreGorepll ity Attorney
Date
FRANKLIN COMMUNICATIONS, LLC
1 P; Mow
Signature-6f President
Peter J. Dunne
Type/Print Name of President
Marob 11 7n 9
Date
'llv of loai rac
CORPORATE ACKNOWLEDGEMENT
STATE OF FLORIDA
SS
COUNTY OF Da C
t'j:.gi�'Yt 3.R';dt£!' f �X t'j.1di FPi
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
Peter J. Dunne, President of Franklin Communications, LLC a Florida Limited Liability
Corporation, to me known to be the person(s) described in and who executed the
foregoing instrument and acknowledged before me that he/she executed the same.
WITNESS my hand and official seal this day of 2009.
r J
Si nature of Notary Public
W COMMISSION N DD 1l 0
EXPIRES: November 55, 20
Name of Notary Public
U/ Personally known to me or
❑ Produced Identification
Type of I.D. Produced
❑ DID take an oath, or
❑ DID NOT take an oath.