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HomeMy WebLinkAboutCity of Tamarac Resolution R-2009-0331 Temp. Reso. # 11580 Page 1 of 4 March 11, 2009 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2009- 3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO RENEW AN AGREEMENT FOR "PRINTING & DISTRIBUTION OF CITY OF TAMARAC PUBLICATIONS" AND EXECUTE AN AGREEMENT WITH FRANKLIN COMMUNICATIONS, LLC FOR PRINTING SERVICES FOR A ONE (1) YEAR PERIOD, PROVIDING FOR TWO (2) ADDITIONAL ONE (1) YEAR RENEWAL OPTIONS AT THE DISCRETION OF THE CITY; AUTHORIZING THE CITY MANAGER TO APPROVE EXPENDITURES FOR PRINTING; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Tamarac requires printed newsletters, reports postcards, brochures and other documents as required by the City to effectively notify residents and employees of information, events, and functions; and WHEREAS, the City Commission of the City of Tamarac awarded a contract for a term of two (2) years pursuant to resolution number R-2007-32 for the provision of Printing and Distribution of City of Tamarac Publications at its March 28, 2008 regular meeting, a copy of said resolution is on file with the Office of the City Clerk; and WHEREAS, the original resolution provided for up to three (3) one (1) year renewal options subject to satisfactory performance by the contractors; and WHEREAS, the best interest of the City is served by exercising the first Temp. Reso. # 11580 Page 2 of 4 March 11, 2009 renewal of the agreement for Printing and Distribution of Tamarac Publications with Franklin Communications, LLC for a period of one (1) year; and WHEREAS, funds are budgeted in the appropriate departmental accounts for printing services; and WHEREAS, it is the recommendation of the Public and Economic Affairs Officer and the Purchasing and Contracts Manager that the first renewal option of the Agreement to provide "Printing & Distribution of City of Tamarac Publications" be exercised, and Agreement Amendment #1 be accepted and executed with Franklin Communications LLC, for a one (1) year period, providing for two (2) additional one year renewals at the discretion of the City, a copy of which is attached hereto as "Exhibit 1"; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interest of the citizens and residents of the City of Tamarac to execute Agreement Amendment #1for the first renewal option of the Agreement with Franklin Communications LLC, for a one (1) year period, providing for two (2) additional one year renewals at the discretion of the City for the printing and mailing of City publications and to authorize the City Manager to approve expenditures for printing as may be required and as included in the proposal and contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: 1 1 1 1 Temp. Reso. # 11580 Page 3 of 4 March 11, 2009 SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. SECTION 2: That Agreement Amendment #1 for the first renewal to the Agreement for "Printing & Distribution of City of Tamarac Publications" (attached hereto as Exhibit 1) be accepted and executed with Franklin Communications LLC for printing services for a one (1) year period, providing for two (2) additional one year renewals at the discretion of the City. SECTION 3: The City Manager is hereby authorized to approve expenditures for printing as may be required and as outlined in the agreement with Franklin Communication LLC. SECTION 4: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. THIS SPACE INTENTIONALLY LEFT BLANK Temp. Reso. # 11580 Page 4 of 4 March 11, 2009 SECTION 6: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this day of /yiW-',2009. Lal—al BETH FLANSBAUM- ALABISCO MAYOR ATTEST: i RECORD OF COMMISSION VOTE: MARION-SWENSON, CMC MAYOR FLANSBAUM-TALABISCO CITY CLERK DIST 1: COMM BUSHNELL .� DIST 2: VM ATKINS-GRAD DIST 3: COMM. GLASSER DIST 4: COMM. DRESSLER I HEREBY CERTIFY that I have approved this RESOLUTION as to form. A00 GOREN CITY ATTORNEY 1(m,7nw AMENDMENT #1 TO AGREEMENT 1- 417144Z19:14143111YO] 0 r-,1 Lys I_1:7a��] AND FRANKLIN COMMUNICATIONS, LLC The CITY OF TAMARAC ("City") and Franklin Communications, LLC, a Florida Limited Liability Corporation with principal offices located at 5301 NW 37t" Avenue, Miami, Florida 33142 (Contractor) agree to execute Amendment #1 to the original Agreement dated March 28, 2009 to provide Printing and Distribution of City of Tamarac publications. 1. Per the terms of Section 4.3 of the original Agreement dated March 28, 2007, the City and Contractor agree to exercise the second and final renewal option for a term effective March 29, 2009 through March 31, 2010. 2. Section 4.3 of the Agreement shall be amended as follows: 4.3Agreement Renewals: "^^^ ^*"'lobo^ of the first fell hen M\ year period; tThe City reserves the right to renew the Contract for up to three (3) two (2) additional one (1) year renewal options to be exercised as mutually agreed by City and Contractor based on Contractor's agreement to the same terms and conditions; and by providing written notice to the City not less than ninety (90) days prior to renewal date of any adjustment in the Contract amount for the upcoming renewal period. Contract renewal will be based on satisfactory performance, mutual acceptance, and determination that the Contract is in the best interest of the City. The ongoing performance evaluation process will continue during any renewal periods for the life of the Agreement. 3. Appendix B: Please add the following additional items: Item 1 D Price to add one (1) additional 11" x 17" page folded to a 4- page $2,384.00 up -charge Item 1 E Price for additional page in 1 D to be printed on recycled paper $ 175.00 up -charge All other provisions of the original Agreement, as amended, remain in effect as written. IN WITNESS WHEREOF, the parties hereby have made and executed this Amendment to Agreement on the respective dates under each signature, the City of Tamarac signing through its City Manager and its City Commission signing by and through its Mayor and its City Manager, and Franklin Communications, LLC, signing by and through its President, duly authorized to execute same. ATTEST: Marion Swenson, CIVIC City Clerk Date ATTEST: (Corporate Secretary) Robert P. Dunne Type/Print Name of Corporate Secy (CORPORATE SEAL) CITY OF TAMARAC Beth Flansbaum=TalEfbisco, Mayor Date- 4 Jeff eyer, City Manager f] Date Ap r ed as to form and legal sufficiency: S Ymue l S. GoreGorepll ity Attorney Date FRANKLIN COMMUNICATIONS, LLC 1 P; Mow Signature-6f President Peter J. Dunne Type/Print Name of President Marob 11 7n 9 Date 'llv of loai rac CORPORATE ACKNOWLEDGEMENT STATE OF FLORIDA SS COUNTY OF Da C t'j:.gi�'Yt 3.R';dt£!' f �X t'j.1di FPi I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State aforesaid and in the County aforesaid to take acknowledgments, personally appeared Peter J. Dunne, President of Franklin Communications, LLC a Florida Limited Liability Corporation, to me known to be the person(s) described in and who executed the foregoing instrument and acknowledged before me that he/she executed the same. WITNESS my hand and official seal this day of 2009. r J Si nature of Notary Public W COMMISSION N DD 1l 0 EXPIRES: November 55, 20 Name of Notary Public U/ Personally known to me or ❑ Produced Identification Type of I.D. Produced ❑ DID take an oath, or ❑ DID NOT take an oath.