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Home My WebLink AboutCity of Tamarac Resolution R-2009-0821 Temp. Reso. # 11632 June 1, 2009 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2009- Ed - A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE EXTENSION OF THE AGREEMENT FOR PURCHASE OF DIESEL FUEL FROM BV OIL COMPANY, INC. AND MACMILLAN OIL COMPANY UTILIZING CORAL SPRINGS CO-OP CONTRACT # 06-A-098; AUTHORIZING PURCHASE OF DIESEL FUEL IN THE QUANTITIES NEEDED BASED ON THE OIL PRICE INFORMATION SERVICE PRICE INDEX COST AT THE TIME OF DELIVERY; AUTHORIZING BUDGET AMENDMENTS FOR PROPER ACCOUNTING PURPOSES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, gasoline and diesel fuels are necessary in order to operate the City fleet; and WHEREAS, City of Tamarac Code, §6-154, allows the Purchasing Officer the authority to join with other units in cooperative purchasing when the best interest of the City would be served; and WHEREAS, the City of Coral Springs issued Bid # 06-A-098, on behalf of the Southeast Florida Governmental Purchasing Cooperative, incorporated herein by reference and on file in the office of the City Clerk; and WHEREAS, the City of Tamarac is a member of the Southeast Florida Governmental Purchasing Cooperative; and WHEREAS, on May 6, 2008, Coral Springs renewed Bid # 06-A-098 with BV Oil Company, Inc. as the primary and MacMillan Oil Company as the secondary vendors for the purchase of diesel fuel for the period starting June 1, 2008 and terminating on May 31, 2009, incorporated herein by reference and on file in the office of the City Clerk; and Temp. Reso. # 11632 June 1, 2009 Page 2 WHEREAS, the City of Coral Springs has authorized an extension of the existing Agreement through December 31, 2009, a copy of the authorization is hereto attached as Exhibit 1; and WHEREAS, funds are available for the purchase of diesel fuel; and WHEREAS, it is the recommendation of the Director of Public Works and the Purchasing and Contracts Manager that Coral Springs Co -Op Bid # 06-A-098 be utilized for the purchase of diesel fuel; and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interest of the citizens and residents of the City of Tamarac to purchase diesel fuel utilizing this Coral Springs Cooperative Purchasing Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, THAT: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution upon adoption hereof. SECTION 2: The appropriate City Officials are hereby authorized to purchase diesel fuel from BV Oil Company, Inc. as the primary vendor and MacMillan Oil Company as the secondary vendor under Coral Springs Co-op Bid # 06-A-098, incorporated herein by reference and on file in the office of the City Clerk. SECTION 3: The purchase of diesel fuel utilizing the Coral Springs Co-op Contract # 06-A-098 is hereby authorized in quantities needed based on the OPIS Price Index at the time of delivery. SECTION 4: Budget amendments required for this purchase for proper E accounting purposes are hereby approved. 1 Temp. Reso. # 11632 June 1, 2009 Page 3 SECTION 5: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 6: If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or application, and to this end the provisions of this Resolution are declared to be severable. SECTION 7: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this / day of �`' , 2009. ATTEST: *MIA'RRION MENSON, C CITY CLERK I HEREBY CERTIFY that I have approved this RESOLUTION as to form. ,2-3TU-1 AMUEL S. GOREN CITY ATTORNEY BETH FLANSBAUM-TALABISCO MAYOR RECORD OF COMMISSION VOTE: MAYOR FLANSBAUM-TALABISCO �---� DIST 1: COMM BUSHNELL DIST 2: VM ATKINS-GRAD �------1� DIST 3: COMM GLASSER DIST 4: COMM. DRESSLER� 4C. ) / A� //&3Z Meeting: May 19, 2009 City of Coral Springs Department: Financial Services City Commission Meeting Agenda Item Initiated By.* Angelo Salomone Summary Sheet sponsored By: DOC ID: 1408 SUBJECT: PRIORITY, MUESTED ACTION: BACKGROUND. Diesel Fuel & Biodiesel Consent - Financial Health & Economic Dev Request to extend the contract for diesel fuel and biodiesel through the Southeast Florida Governmental Purchasing Cooperative Group, RFP ##06-A-098, to the following firms: Primary Award: Secondary Award: BV Oil company, Items 3-7 MacMillan Oil Co., Items 3-7 (currently terminating on June 30, 2009) to December 31, 2009. The estimated annual expenditure for the City of Coral Springs under this contract is approximately $295,000 for diesel fuel and approximately $78,000 for biodiesel. (REQUEST TO AWARD) 1. Using Department(s): City-wide 2. Justification for Award Recommendation: Most responsive and responsible Bidder X w Highest ranked Proposer Other 3. 4. 5. 6. 7. Is this item in the adopted budget? X Yes No Is this item in the CIP? Yes X No Agreement Info: Contract executed by Finn X N/A Insurance X.__ Approved N/A Additional information: The City of Coral Springs, acting as lead agency for the purchase of diesel fuel and biodiesel fuel for the Southeast Florida Governmental Purchasing Cooperative Group has had a contract in place for three (3) years for this necessary commodity, using the estimated usage of the 28 agencies that chose to participate in this procurement. The Cooperative Group buys diesel fuel and biodiesel on a formula in which prices are based on the average weekly closing price as published in the Oil Price Information Service (OPTS) report from Port Everglades, Florida, plus a markup. For the past eight (8) months, the Cooperative Group has been in the process of City of Coral Springs Commission Meeting Agenda Item Summary Sheet Meeting: May 19, 2009 Subject: Diesel Fuel & Biodiesel revamping the contracting method for fuel in an attempt to obtain a more secure source for fuel during emergency situations and to possibly accrue some cost savings for normal fueling requirements. Negotiations with the top ranked proposer in this new contracting process, Transmontaigne Product Services, Inc., have been delayed due to issues revolving around the provision of fuel in declared emergency situations and the necessity to establish an agreement in accordance with the State of Florida Statutes guarding against price gouging during those time frames. These negotiations have involved not only the Co -Op Group and Transmontaigne, but various elements within the State of Florida, who are investigating the sale of fuel during emergency situations on an industry wide basis. Until that situation can be resolved between the oil industry in general, and Transmontaigne in particular, and the State, it appears that an agreement between the Cooperative and Transmontaigne cannot be finalized at this time. As we are approaching the hurricane season, and no time is available to go through a complete procurement cycle for diesel fuel, it is recommended that the contracts with the existing diesel suppliers be extended through December 31, 2009 in order to meet the needs of the Cooperative through the hurricane season. During that time frame, either a contract will be negotiated and in place with Transmontaigne, or a new procurement will be issued to obtain diesel supplies through local wholesalers. COPIES TO: T. Planco, Central Stores Coordinator B. Mallozzi, Fleet Services Superintendent D. Russek, Financial Services Director S. Whitacre, Municipal Prosecutor S. Goren, City Attorney Page 2 Received: by 86 2009 May, 15. 2009 11:02AM rIC4414611 . --- CITY Of 6bQax Ka "7( COW PURCHASING DIVISION NFRAW May 8, 2009 Mr. William Putnam MacMillan Oil Company of Florida, Inc. 2955 East l l Avenue Hialeah,, Florida 33013 11472M "ay No. 222plap. javow AA REFEUNCE: RFF 06-A,-098,-Diesell Fuel & Nodiesel for Southeast Florida Govermental Purchasing Cooperative Group Dear Mr. Putnam, The current contract between, the City and MacMillan Oil Company of Florida, Inc. is due to expire on June 30, 2009. The Ciry on behalf of the Copp Group wishes to extend the contract from Judy 1, 2009 through December 31, 2009 at the same prices, terms and conditions as the original contract. If you acre in apeement with this contract extension, please sign below and return the document to the City of Coral Springs. if you have need for a►ay further information, please feel free to contact me at your convenience. Sincerely, Angelo Salonione, Purchasing Administtulor AS _Wdm Accepted. William Patent, Date 96164 west srkrnple It"d ■ Gval sod"", Filoada 3"" Phone (t; 54) 3"1100 a FOX (054) 34 -1146 wwtV.cora1spr105a.9rd Fax;9543441186 by 9 2009 0342pe P001tool 06PARTMLNT OF INNIANOIAL SERVICES CITY OF � FLOIMDA �uRCH�►s�s� on��stoM May S. 2009 i!rlr. John Wright B V Oil Company, Inc. 7950 N.W. so Smoot Miami, Florida 33166 RE>rRENCE: REP 06-A.-099, Diesel Fuel & $iodiesel for Southeast Floxada Govemmental Purcb *M& Coopwadve Group Damr Mr. Wright: The currant contract between the City and B'V' Oil. CoMmy, Inc. is duos to expire on June 30, 2009. The City on behalf of the Co -Op Group wishes to axtend ties contract f m July 1, 2009 through December 31. 2009 at the wane prices, temps and conditions as the original contrast. If you are in agpement with this contract extension, pleas® sign below and zeturn the documord to the City of Coral Sprirw. If you have need for any Awther informsoon, ple&se feel free to contact Me at your coavet once_ Six►,calrcly, Angelo Womone Purchasing Administrator AS-.mhn Accepted: t tig4ht bate Io 96sr1 Must sompio 1M" - ceral ppr1ap, Flerma 3MS oNn..a- 14R,a1 1"I ISO • FOX (964) 3441466