HomeMy WebLinkAboutCity of Tamarac Resolution R-2008-134Temp. Reso 11459
August 20, 2008
Rev. #1 09/02/08
Page 1 of 4
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R2008-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO ENTER INTO AN
AGREEMENT WITH POSTAL CENTER INTERNATIONAL,
INC. FOR CITY-WIDE MAILING SERVICES, UTILIZING
SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING
COOPERATIVE GROUP CONTRACT#785-9915, EFFECTIVE
OCTOBER 5, 2008, THROUGH OCTOBER 4, 2011;
PROVIDING FOR CONFLICTS, PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the goal of the City of Tamarac is to streamline mailing service
operations by providing economical and efficient service to all City Departments; and
WHEREAS, on December 23, 1998, the City Commission approved Resolution
R-98-368 awarding a contract for Postal Center International, Inc. for the citywide mailing
service for a period through September 6, 2001; on August 22, 2001, the City Commission
approved Resolution R2001-214 renewing the contract for Postal Center International, Inc.
for the period October 5, 2001 through October 4, 2004; on December 8, 2004, the City
Commission approved Resolution R2004-261, renewing the contract for citywide mailing
services with Postal Center International, Inc. for a one-year period from October 5, 2004
through October 4, 2005; and
WHEREAS, the Southeast Florida Governmental Purchasing Cooperative Group
through the City of Fort Lauderdale as lead agency, renewed and extended the Postal
Temp. Reso 11459
August 20, 2008
Rev. #1 09/02/08
Page 2 of 4
Center International, Inc. contract for a three-year period effective October 4, 2005 through
October 4, 2008 and the City Commission approved Resolution R2005-163 on September
14, 2005 renewing the contract for citywide mailing services with Postal Center
International, Inc. for a three year period from October 5, 2005 through October 4, 2008;
and
WHEREAS, the Southeast Florida Governmental Purchasing Cooperative Group
through the City of Fort Lauderdale as lead agency, has competitively solicited and entered
into an Agreement with Postal Center International, Inc. for a three-year period effective
October 5, 2008, through October 4, 2011; and
WHEREAS, City Code §6-154 allows the Purchasing and Contracts Manager the
authority to join with other units of government in cooperative purchasing agreements when
the best interest of the City would be served; and
WHEREAS, the City Clerk and the Purchasing & Contracts Manager recommend
that the City approve the purchase of city-wide mailing services from Postal Center
International, Inc. for a three-year period effective October 5, 2008 through October 4,
2011, with an option to renew for one additional year, utilizing the Southeast Florida
Governmental Purchasing Cooperative contract #785-9915; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the citizens and residents of the City of Tamarac to enter into said
agreement with Postal Center International, Inc. utilizing the Southeast Florida
Governmental Purchasing Cooperative contract #785-9915 for providing city-wide mailing
Temp. Reso 11459
August 20, 2008
Rev. #1 09/02/08
Page 3 of 4
services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed
as being true and correct and are hereby made a specific part of this Resolution upon
adoption hereof.
SECTION 2: That the appropriate City Officials are hereby authorized to approve
the purchase of city-wide mailing services with Postal Center International, Inc. utilizing the
Southeast Florida Governmental Purchasing Cooperative Contract #785-9915, effective
October 5, 2008 through October 4, 2011, with an option to renew for one additional year
attached hereto as Exhibit 1.
SECTION 3: All resolutions or parts of resolutions in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this Resolution is
held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
1
Temp. Reso 11459
August 20, 2008
Rev. #1 09/02/08
Page 4 of 4
SECTION 5: This Resolution shall become effective immediately upon its passage
and adoption.
PASSED, ADOPTED AND APPROVED this day of September, 2008.
ATTEST:
i
MARION SWENSON, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
V (Mili I � �12
SAMUEL S. REN
CITY ATT RNEY
MwoAl 4f
FLANSBAUM-TACAbISCO
Mayor
RECORD OF COMMISSION VOTE:
MAYOR FLANSBAUM-TALABISCO
DIST 1:
COMM PORTNER
DIST 2:
COMM ATKINS-GRA
DIST 3:
V/M SULTANOF
DIST 4:
COMM. DRESSLER W-42
1
E
1
I,)VE
FA-C3M f� ILE Contract No.: 7$5-9915
Agreement to Supply: PRESORT MAIL & FULFILLMENT SERVICES
This agreement, made and entered into this the day of 1 2008, is by and between the CITY OF
FORT LAUDERDALE, a Florida municipality, City Hall, 100 North Andrews Avenue, Fort Lauderdale, FL 33301, hereinafter called
the "City" and Contractor:
Name: Postal Center International Inc.
Address: 3400 SW 26 Terrace City: Fort Lauderdale State: FL Zip: 33312
A Corporation A Partnership ❑ An Individual ❑ Other:
authorized to do business in the State of Florida, hereinafter called the "Company" or "Contractor." Witnesseth that: Whereas, the
City did issue a Request for Proposal (RFP) for supplying the requirements of the City for the items and/or service listed above for
a period of three years with two one- year extension options and the Contractor submitted a proposal that was accepted and
approved by the City.
Formal authorization of this contract was adopted by the City Commission on: Ju 15 2008 Pur-19 CAR 06-0991
Now, therefore, for and in consideration of the mutual promises and covenants herein contained, the parties covenant and agree as
follows:
1. The Company agrees to provide to the Ci . resort mail and fullfillment services, during the period beginning
10/05/08 and ending 10104/11 for the requirements listed above and according to the following specifications,
terms, covenants and conditions:
a. This contract form G-110, the Request for Proposal containing General Conditions, Special Conditions, Specifications, addenda,
if any, and other attachments forming a part of RFP Number 785-9915 and the Contractor's proposal in response, form a part of
this contract and by reference are incorporated herein.
b. In construing the rights and obligations between the parties, the order of priority in cases of conflict between the documents shall
be as follows:
1) This contract Form G-110, Rev. 12100
2) The City's RFP and all addenda thereto
3) Contractor's proposal in response to the City's RFP
c. Warranty. The Company by executing this contract embodying the terms herein warrants that the product and/or service that is
supplied to the City shall remain fully in accord with the specifications and be of the highest quality. In the event any product and/or
service as supplied to the City is found to be defective or does not conform to specifications the City reserves the right to cancel
that order upon written notice to the Contractor and to adjust billing accordingly.
d. Cancellation: The City may cancel this contract upon notice in writing should the Contractor fail to reasonably perform the
service of furnishing the products and/or services as specified herein upon 30 days written notice. This applies to all items of
goods or services.
e. faxes Exempt: State Sales (85-8012514506C-7) and Federal Excise (59-600319) Taxes are normally exempt, however,
certain transactions are taxable. Consult your tax practitioner for guidance where necessary.
f. Invoicing: Contractor will forward all invoices in duplicate for payment to the following: Finance Department, 100 N. Andrews
Avenue, 6th Floor, Fort Lauderdale, FL 33301. If discount, other than prompt payment terms applies, such discount MUST appear
on the invoice.
G-110, Rev 12100
2. Contract Special Conditions: The following special conditions are made a part of and modify the standard provisions
contained in this contract Form G-110.
The initial three year term of this contract is for a maximum not to exceed amount of $58, 834. Any additional expenditures must
be approved by the City Commission. Any extension options and expenditures under such extension options must also be
approved by the City Commission. This contract is between the City of Fort Lauderdale and Company, all provisions in the RFP
and proposal in response to the RFP which reference requirements for other cities who are members of the Southeast Florida
Governmental Purchasing Cooperative are hereby excluded. Each member of the Southeast Florida Governmental Purchasing
Cooperative shall be res nsible far enterin into their own contracts with Company for their mail service requirements.
3. Contract Summary.
a. Attachments:
Postal Center Intemational, Inc: s response to the RFP and a copy of the RFP document.
b. Payment Terms: Per RFP
c. Delivery: Per RFP
d. Insurance: Yes p No❑
e. Performance Bond/Letter of Credit: Yes ❑ No El
f. Procurement Specialist's Initials: RE
4. Contractor's Phone Numbers: Office: 954-321-5W Toll: 800.430-7241
5. Contractor's Fax Number.' 954-797-0097
8. Contractor's E-Mail Address: info@surfoci.com Website. www.surfpci.com
City of Fort Lauderdale
By:
Director of Procureent Services ( ty Manager's ig
Date: 1 �4
Approved as to form:
,/-. --1.4 Ldd/—.,
Assistant City Attorney
ContractorNendor
�A2—
Name of Company Officer (please type or print)
By:
Authorized officer's Signatu
Title:
Date: e 4 v
jos8-Plu IICArh
Secretary (please type or print)
Attest:
Signature of Secretary
G-110, Rev 12100
BID/PROPOSAL SIGNATURE PAGE
How to submit bids/proposals: It is preferred that bids/proposals be submitted electronically at
www.rfodeoot.com. If mailing a hard copy, it will be the sole responsibility of the Bidder to ensure that the
bid reaches the City of Fort Lauderdale, City Hall, Procurement Department, Suite 619, 100 N. Andrews
Avenue, Fort Lauderdale, FL 33301, prior to the bid opening date and time listed. Bids/proposals submitted
by fax or email will NOT be accepted.
The below signed hereby agrees to furnish the following article(s) or services at the price(s) and terms
stated subject to all instructions, conditions, specifications addenda, legal advertisement, and conditions
contained in the bid. I have read all attachments including the specifications and fully understand what is
required. By submitting this signed proposal I will accept a contract if approved by the CITY and such
acceptance covers all terms, conditions, and specifications of this bid/proposal.
Please Note: If responding to this solicitation through RFP Depot, the electronic version of the bid response
will prevail, unless a paper version is clearly marked by the bidder in some manner to indicate that it will
supplant the electronic version.
Submitted by:
(signature)
Name (printed)
Company: (Legal Registratio
date)
_Title: NSt �'.
4�� fv► fzy1a- C)V1a
CONTRACTOR F FOREIGN CORPORATION MAY BE REOUIRED TO OBTAIN A CERTIFICATE OF
AUTHORITY FROM THE DEPARTMENT OF STATE IN ACCORDANCE WITH FLORIDA STATUTE
6607.1501 (visit httn:/Iwww.dos_state.fl_us/doc/ 1.
Address:__ _.3 4 0 (o S W � (P +Pi Tever d (-C-
City "l 'T • er cal a, I -e-- State: F L 'ip
Telephone No. �' a'� + 7 FAX No. I� b
E-MAIL: S(UY G l , cowl
Delivery: Calendar days after receipt of Purchase Order (section 1.02 of General Conditions): ad4�
Payment Terms (section 1.03): Nt� Jr, Total Bid Discount (sectio 1.04). t/
Does your firm qualify for MBE or WBE status section 1.08 : MBE 7WBE
9 �Y ( )
ADDENDQM ACKNOWLEDGEMENT - Proposer acknowledges that the following addenda have been
received and are included in the proposal:
Addendum No.
CONN17�'�%
ate Issued
Y P Qsa
P PVARIANCES: State an variations to s ecificatians, terfl) itions in the s ace rovided below or
reference in the space provided below all variances on they pages of bid, attachments or bid
pages. No variations or exceptions by the Proposer will be deemed to be part of the bid submitted unless
such variation or exception is listed and contained within the bid documents and referenced in the space
provided below. If no statement is contained in the below space, it is hereby implied that your bid/proposal
complies with the full scope of this solicitation. HAVE YOU STATED ANY VARIANCES OR EXCEPTIONS
BELOW? BIDDER MUST CLICK THE EXCEPTION LINK IF ANY VARIATION OR EXCEPTION IS TAKEN
TO THE SPECIFICATIONS TERMS AND CONDITIONS.
Variances:
revised 3-13-08
T �FCI Postal Center International Inc
May 15, 2008
Executive Summary
Postal Center International has been in business since 1984. The corporate office is
located at 3406 SW 26 Terrace; Fort Lauderdale, FL 33312. Our second location is
located at 10561 Satellite Blvd; Orlando, FL 32837.
PCI's employees are highly trained professionals in technical, mechanical, and
managerial skills. It is PCI's continuing goal to cross train all production employees on
all production equipment to develop a multi -skilled, flexible workforce. PCI has a
training matrix and is constantly conducting training on the job, to achieve the
aforementioned goal. Approximately, 95% of PCI production workforce is cross -trained
on our production equipment.
This same philosophy holds true for our estimating, customer service, and sales
department.
PCI's IT Department has been successfully completing Microsoft certification in their
area of expertise such as Networking and SQL development.
The below are recent examples of successfully completed training.
• USPS Mail Piece Design certification
• Mechanical and Technical training and certification from Heidelberg, Bowe Bell
and Howell, Pitney Bowes, Pro -Fold and Prism.
• Software applications in PCI's IT department through successful Microsoft
certification in network design and support, SQL development, etc.
• Monthly participation by Account Representatives, Operations, and Management
staff at the local chapters of the Postal Customers Council (PCC), FDMA, etc.
• Participation in industry shows such as X'plor, USPS National Postal Forum,
Graphics of the Americas, etc.
PCI has established itself as the premier place to work in Florida in the Direct Mail /
Presort industry, because of its work environment, benefits, compensation, and security.
PCI's employees and clients enjoy a secure and air-conditioned work place. PCI's
location has 22 well -marked security cameras throughout the plant connected to a digital
video recording device and 4 additional outside the premises. In addition, there is large
signage placed near most camera locations that spell out: "Warning All Mail Must Be
Processed According To US Postal Regulations or Violators Will Be Prosecuted". All
potential employees must successfully complete and pass a 2-part security test before
hiring. The first is a drug test; the second is a background check.
Page 1
000
' '' 1 , 'PCI
Postal Center International, Inc
May 15, 2008
PCI offers complete in-house services under one roof, which compliment each other and
offer a higher degree of security, timeliness, and quality. Services include in-house
commingling, lettershop, personalization, data processing, list services, and custom
programming to envelopes and printed components. Most competitors do not have "in
house" commingling services at the same location as their Direct Mail services.
Therefore, extra transportation and processing of their client's mail at another location
and service bureau is required. However, documents from PCI's clients can enter our
secure location, be processed, and commingled without having to go to another service
bureau. A majority of PCI clients provide financial services that require their documents
to be processed by a secure vendor that can perform all services under one roof with no
extra delays and risks associated with transporting and processing at another location or
by another company's employees.
PCI has maintenance and scrvice contracts with all of our Original Equipment
Manufacturers (OEM). PCI does not have any 3rd party maintenance or service.
contracts. PCI believes that our clients cannot be put into jeopardy because of equipment
issues and only deals with Heidelberg, Bowe Bell and Howell and certified technicians.
Our equipment experiences over 95% up time.
PCI continues to invest in the latest digital imaging and camera technology to ensure
better service and lower service fees than our competitors do. PCI's Heidelberg 9110
laser printing equipment can print 600 DPI with patented small particle toner for
photographic quality, multiple page documents; insert pre-printed sheets in to a document
and staple in -line.
PCI's Bowe Bell & Howell VIP2000 Selective and Intelligent Inserting, which can
dynamically fold variable page lengths while utilizing a double camera JETVision system
for integrity of the pages within documents and the 100% accuracy and completion of the
entire mail file, is the only such equipment in South Florida.
The United States Postal Service (USPS) has certified PCI's Bowe Bell & Howell Multi
Line Optical Character Readers barcoding / sorting / commingling equipment to provide
the maximum postage savings available.
Page 2
, ,p;CI Postal
osta Center International, Inc
May 15, 2008
ADDRESSING UPDATE METHODS
Postal Center International uses two methods to comply with the LISPS Move Update / Address Update
requirements.
One method is via The FASTforward* system which contains more than 40 million permanent change -of -
address (COA) records filed with the Postal Service' by relocating customers who want their mail
forwarded to their new address. These COA records reflect an thirteen -month period relative to the
move -effective date the customer provided. FASTforward COA data is updated weekly.
The FASTforward system consists of a licensed computer system containing FASTforward name- and
address -matching software and the COA database. The Postal Service is the sole owner and distributor
of the FASTforward hardware and software components that comprise the FASTforword system.
Specifically, this includes the FASTforward software, the computer system itself, and the small computer
systems interface (SCSI) cable that connects the FASTforward system to the licensee -owned or -leased
system components. The FASTforward system is the sole property of the United States Postal Service•
(LISPS'), Q 1996, All Rights Reserved.
FASTforward is available in two separate and distinct versions. The original application was developed to
interface with commercial mail -processing equipment, such as multiline optical character readers
(MLOCR / Barcoding Systems). Licensed systems are required to have a FA5Tforward interface that
meets LISPS specifications (contact your equipment manufacturer for details and pricing on this
modification). In this application, FASTforward licensees redirect previously prepared mailpieces to the
intended recipient's new address. The specific Information (new address) is obtained through a
matching process of the MLOCR optic lift (or RVE keyed data) from the mallpiece name and address
against the national database of permanent COAs filed during the preceding thirteen months. Therefore,
address change information is provided for application to the mailpiece only for those articles that, in
fact, have a matching name and old address present. Any new address provided by FASTforward as the
result of a match is appended with the ZIP+40/DPC information along with a text representation of the
new (forwarded to) address. This returned information is applied to the mailpiece in real time by the
MLOCR system.
The second method is utilizing FASTforward for Mailing List Correction, provides FASTforward licensees
the ability to update computer -based name and address mailing lists electronically prior to creation of
the mailpiece. This version also requires licensees to have a FASTforward interface that meets Postal
Service specifications. However, the new address information is obtained through a matching process of
the name and address contained in the mailing list against the national database of permanent COAs
filed during the preceding thirteen months. Again, address change information is only provided for those
records that, in fact, have a matching name and old address present. In the event that new address
information is returned, the effective date of the move and the carrier identification for the new address
are also returned. This returned information is used to update the mailing list.
When FASTforward is used in conjunction with either MLOCR processing or mailing list correction
services, mailpieces avoid the delays associated with traditional mail -forwarding activities.
Postal Center International, Inc
Equipment list
1) Bowe Bell + Howell VIPZ000
a) Intelligent (Accumulate / Fold / Insert)
i) Envelope Size;
(1) Minimum Length: 6 %"
(2) Minimum Width: 3 %"
(3) Maximum Length: 10 3/8"
(4) Maximum Width. 6"
(5) Selective Insert Stations: 6
ii) Insert size;
(1) Minimum Length: 5 %"
(2) Minimum Width: 3"
(3) Maximum Width: 6"
iii) Sheet Feeder / Folder Section;
(1) Minimum Paper Size: 7" x 7"
(2) Max Paper Size:11" x 14"
(3) Type of Folds: 4 (C,Z,V, Double V)
2) Bowe Bell + Howell VIP1000
a) Intelligent (Accumulate / Fold / Insert)
i) Envelope Size;
(1) Minimum Length: 6 %"
3406 5W 26 Terrace • Fort Lauderdale, Fl. 33312 PCI Confidential
www.surfpd.com • infoLesurfpci.com • (p) 800.430.7241 • M 954.797.8697 11 P a g e
�e Postal Center International, Inc
Equipment list
(2) Minimum Width: 3 Ya"
(3) Maximum length: 10 3/8"
(4) Maximum Width: 6"
(5) Selective Insert Stations: 6
ii) Insert Size;
(1) Minimum Length: 5 34"
(2) Minimum Width: 3"
(3) Maximum Width: 6"
iii) Sheet Feeder / Folder Section;
(1) Minimum Paper Size: 7" x 7"
(2) Max Paper Size: 11" x 14"
(3) Type of Folds: 4 (C,Z,V, Double V)
3) Bowe Bell + Howell Imperials
a) Non -Intelligent
i) Envelope Size;
(1) #10
(2) 6x9
ii) Insert Size;
(1) Minimum Length: 6"
(2) Minimum Width: 3 X"
(3) Maximum length: 9 Y2"
3406 SW 26 Terrace • Fort Lauderdale, FL 33312
www.surfpci.com • lnfo@surfpcl.com • (p) SM.430.7241 • (f) 9S4.797.8697
PCi Confldentfal
2 1 P a g e
p�Y Postal Center International, Inc
Equipment List
(4) Maximum Width: 6 Y"
(5) Insert Stations: 6
4) Bowe Bell + Howell Imperial
a) Non -Intelligent
i) Envelope Size;
(1) #10
(2) 6x9
ii) Insert Size;
(1) Minimum Length: 6"
(2) Minimum Width: 3 X"
(3) Maximum Length: 9 X'
(4) Maximum Width: 6 X"
(5) Insert Stations: 6
5) Bowe Bell + Howell Master Mailer
a) Non -Intelligent
i) Envelope Size;
(1) 9x12
ii) Insert Size;
(1) Minimum Length: 5 Y2"
(2) Minimum Width: 31/8"
(3) Maximum Length:11"
(4) Maximum Width: 8 X"
3W SW 26 Terrace • Fort Lauderdale, FL 33312 PCI Confidential
www.surfpd.com • info@surfpci.com • (p) BM.430.7241 • if) 9S4.797.8697 3 1 p a g e
p� Postal Center International, Inc
Equipment List
(5) Maximum Thickness: 3/8"
(6) Insert Stations: 6 „
1) Heidelberg 9110
a) B&W
i) Paper Specs;
(1) Minimum Page Size: 14" x 18"
(2) Minimum Page Size: 8" x 10"
(3) Maximum Page Thickness:110#
2) Heidelberg 9110 —
a) B&W + MICR
i) Paper Specs;
(1) Minimum Page Size:14" x 18"
(2) Minimum Page Size: 8" x 10"
(3) Maximum Page Thickness:110#
3) Sharp MX-7001N
a) Color
i) Paper Specs;
(1) Minimum Page Size: 11" x 17" — 8 W x 18
34M SW 26 Terrace • Fort Lauderdale, FL 33312 PCl Confidential
www.surfpci.com • infa@surfpci.com • (p) 8W.430.7241. (f) 954.797.8697 41 P a g e
000
PCI
Postal Center International, Inc
Equipment List
(2) Minimum Page Size: 5 %" x 8 WO
(3) Maximum Page Thickness: 110#
ii) Staple/Sorter
iii) Resolution: 600 x 600dpi
4) Buskro
a) B&W / Color
i) HP Print Head / Elite Print Head;
ii) Paper Specs;
(1) Minimum Size: 5" x 3"
(2) Maximum: 17" x 17"
(3) Maximum Thickness: 75"
iii) Affix;
(1) Takes (1 or 2)
(a) Minimum Size: W / Maximum Size: I Y"
(2) Live Stamps
1) Baum Vacuum
a) Friction Feeder Folder
i) Paper Specs;
(1) Minimum Sheet Size: V x 9"
(2) Maximum Sheet Size: 20" x 26"
3406 SW 26 Terrace • Fort Lauderdale, FL 33312 PCI Confldendal
www.surfpci.com • info@surfpd.com • (p) 800.430.7241 a (f) 954.797.8697 5 1 p a g e
p I Postal Center International,, Inc
Equipment List
(3) Folds:4
2) Profold
a) 1117FM
i) Paper Specs;
(1) Minimum Sheet Size: 6" x 9"
(2) Maximum Sheet Size: 14" x 20"
(3) Minimum Fold: 1 W
(4) Folds:4
3) Profold
a) Elite 500
i) Paper Specs;
(1) Minimum Sheet Size: 6" x 9"
(2) Maximum Sheet Size: 14" x 20"
(3) Minimum Fold:1 V
(4) Folds:4
4) Kirk Rudy
a) Tabber
i) Product Specs;
(1) Minimum Product Size: 3" x 5"
(2) Maximum Product Size: 9" x 12"
3406 5W 26 Terrace • Fort Lauderdale, FL 33312 PCl Confidential
www.surfpci.com • info@surfpci.com + (p) 800.430.7241 • M 954.797.8697 61 P a g e
i
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Po Postal Center international, Inc
Equipment List
(3) Maximum Product Thickness: 3/8"
(4) Tab Size;
(a) Minimum Size:%"
(b) Maximum Size:1 YS"
1) DM100O (Qty;l2ea)
i) Envelope Size;
(1) Minimum: 3" x 5"
(2) Maximum: 13" x 15"
ii) Envelope Thickness;
(1) Minimum:.007"
(2) Maximum: %"
iii) Flap Depth;
(1) Flap Open: W to 4"
(2) Flap Closed: W to 2 34"
2) Mail Management System
a) Postage Reporting System (Qty; tea)
i) Benefits;
3406 SW 26 Terrace • Fort Lauderdale, FL 33312
wwwsurfod.com • Info@surfpd.com + (p) 800A30.7241 9 (f) 954.797.8697
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FCC Postal Center International, Inc
Equipment List
(1) Manage accounts
(a) Monitor and consolidate data from multiple systems.
(b) Report back Postage Usage by Account and Cost Center.
(2) Track postal cost for unlimited number of accounts.
(3) Access data to connect to back office financial systems.
3) Ascent Shipping System (Parcels / Media Mail / Parcel Post)
a) Multi -Carrier Package Management
i) Benefits;
(1) Rate shipments online during order-taking..M-'
(2) Selects carrier service based on the delivery.
(3) StreetSmart Address Correction feature eliminates costs.
(4) Provides real-time updates of shipping changes.
b) E-Certified Shipping System
0 Benefits;
(1) Eliminates the need to fill out the traditional Return Receipt "green cards" and
gives you up to .80 cent discount per piece.
(2) Combine a-Retum Receipt with Certified Maillm to get both proof of mailing and
proof of delivery electronically via e-mail.
(3) Available on Express Mail®, First -Class Mail®, Priority Mail® and Package
Services.
1) Bdwe Bowell + Howell Criterion MLOCR System
a) Barcode Letter Sorter;
i) Process: 36,000 / 48,000 per hour
3406 SW 26 Terrace • Fort Lauderdale, F133312
www.surfpd.com + infoOsurfpa.com • (p) 800.430.7241 • M 954.797.9697
8 1 P a g e
FBI Postal Center International,, Inc
Equipment List
ii) USPS CASS / MASS Certified
iii) Sabre+ (Handwritten Recognition Software)
iv) FASTforward;
(1) Move Update Requirement Compliant.
v) Criterion processes the entire range of USPS letters;
(1) Postcards, letters, thick mail, and thin mail.
(2) Friction -based picking allows the sorter to consistently feed the full spectrum of letter
mail.
2) 68we Bell + Howell ULX MLOCR System
a) Barcode Letter Sorter;
i) Process: 36,000 / 48,000 per hour
ii) USPS CASS / MASS Certified
iii) FASTforward;
(1) Move Update Requirement Compliant.
iv) BB+H ULX processes the entire range of USPS letters;
(1) Postcards, letters, thick mail, and thin mail.
(2) Friction -based picking allows the sorter to consistently feed the full spectrum of letter
mail.
3) Bdwe Bell + Howell Flexisort MLOCR System
a) Barcode Flat Sorter;
i) Process: 25,000 per hour
ii) USPS CASS / MASS Certified
3405 SW 26 Terrace • Fort Lauderdale, FL 33312
www.surf0cf.com • info@surfpci.com a (p) 8W.430.7241 • (f) 954.797.8697 9 1 p a g e
�Pci Postal Center International, Inc
Equipment List
iii) FASTforward;
(1) Move Update Requirement Compliant.
iv) Flexisort processes the entire range of USPS Flats;
(1) Dimensions; Maximum: 12" x 15" / Minimum: 3.5" x 5"
(2) Thickness; Maximum:.375" / Minimum:.025"
(3) Weight; Maximum: 8.82oz / Minimum:.07oz
4) B6we Bowell + Howell Criterion MLOCR System
a) Barcode Letter Sorter;
i) Process: 36,000 / 48,000 per hour
ii) USPS CASS / MASS Certified
iii) Sabre+ (Handwritten Recognition Software)
iv) FASTforward;
(1) Move Update Requirement Compliant.
v) Criterion processes the entire range of USPS letters;
(1) Postcards, letters, thick mail, and thin mail.
(2) Friction -based picking allows the sorter to consistently feed the full spectrum of letter
mail.
5) BSwe Bell + Howell ULX MLOCR System
a) Barcode Letter Sorter;
i) Process: 36,000 / 48,000 per hour
ii) USPS CASS / MASS Certified
iii) FASTforward;
3406 SW 26 Terrace • Fort Lauderdale, FL 33312 PCI Confidential
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a
��Pci Postal Center International, Inc
Equipment List
(1) Move Update Requirement Compliant.
iv) BB+H ULX processes the entire range of USPS letters;
(1) Postcards, letters, thick mail, and thin mail.
(2) Friction -based picking allows the sorter to consistently feed the full spectrum of letter
mail.
6) USPS M.E.R.L.I.N (Mail Evaluation Readability Lookup INstrument) �+
i
a) USPS MLOCR Verification System
i) Benefits;
(1) Provides diagnostic reports for improving mail quality
(2) Verifies accuracy of barcodes, sorting, and postal discounts.
(3) Improved USPS delivery rates based on higher quality mail
(4) Automates manual acceptance process so USPS can process mail more effectively.
7) USPS POSTALonel (USPS Detach Mail Unit @ Postal Center International)
a) USPS Dispatch Transportation System (Air/Ground)
i) Benefits,
(1) Enables automated scheduling of mail entry via Ground and/or Air transportation.
(2) Streamlines the mail acceptance process
(3) Automates postage payment processing
8) Letter Tray & Bucket Finisher (2 ea)
a) Signode Model MPC Strapper
3406 SW 26 Terrace • Fort Lauderdale, FL 3331Z
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tial
ge
I
;01�pcl Postal Center International, Inc
Equipment List
i) Jam -resistant technology
ii) Non -directional strap loading
iii) Up to 70 straps per minute!
9) Cutter
a) Challenger Cutter — Model MPC
i) Minimum Cut: Standard %" / Special 34"
ii) Cutting Width: 30 %"
iii) Clamp Opening: 3 Y:"
10) Floor Scale
a) Mettler Toledo Model Hawk
i) Maximum Capacity: 2500lbs
ii) Size: 48" x 48"
iii) Scale Material: Mild Steel
iv) Height:4"
11) Facility Generators (Qty; 2)
a) Triton Model MG55 — 55kw
i) Diesel
ii) Single and 3 Phase Available
iii) Marathon 8rushless Generator
3406 SW 26 Terrace • Fort Lauderdale, FL 33312
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�Pci Postal Center International, Inc
Equipment List
iv) 1800 RPM
v) 26 hour full load run time
vi) Dimensions (LxWxH ) 143.0 x 57.0 x 72.0
3406 SW 26 Terrace • Fort Lauderdale, FL 33312 PC[ Confidential
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PCI Postal Center International Inc
May 15, 2008
COMPANY BACKGROUND / OVERVIEW
Legal Firm Name: Postal Center International, Inc;
(Incorporated in the State of Florida)
Corporate Office: 3406 SW 26 Terrace
Fort Lauderdale, FL 33312
Satellite office: 10561 Satellite Blvd
Orlando, FL 32837
Primary Contact(s): Jennifer McCray; Account Rep.
Located at Corporate Office
Office: 954-321-5644, Ext 1324
Efrain Monzon; Vice President of Sales & Marketing
Located at Corporate Office
Office: 954-321-5644, Ext 1340
Mobile: 954-605-1591
Federal ID #: 59-2593670
Annual Report: PCI is a privately held company and wish not to release
copies of financial records, but will supply annual report to
BCPA for review at PCI's Corporate Office.
Staff Employed: Ft. Lauderdale (Corporate Office)
Executive Management:
04
Middle Management:
07
Supervisors:
04
Sales:
03
Customer Service:
04
Laborers:
60
Drivers:
18
Orlando (Satellite Office
Senior Management:
01
Middle Management:
02
Supervisors:
03
Sales:
02
Customer Service:
02
Laborers:
20
Drivers:
08
Postal Center International, Inc
May I5, 2008
PROJECT -SPECIFIC CRITERIA
Project Experience:
1. Miami Dade County Property Appraisal Department
Virginia Bradley
Supervisor
I i I NW 18' Street
Miami, FL 33128
305-375-4107
Sgwg Qf work erformed:
Pick up trim notices, fold, insert, meter, and barcode/presort for automation USPS delivery.
Since this particular project was based on a bid, PCI adhered to the contract timeline and budget
outlined in the contract. This work was performed in September of 2005 & 2006
2. Rinker Materials Incorporated
Donna Haines
Manager Business Services
1501 Belvedere Road
West Palm Bch., FL 33406
561-803-6054
Scope of work performed:
Currently PCI is printing all statements, invoices, and correspondence for Rinker Material since
2000. PCI has a 24-48 hour turn around to receive the data, print and mail their material. PCI's
goal is to print and mail within 24 hours of receiving the file, which is achieved 90% of the time.
Usually the delays are caused by data file duplication and/or data corruption. PCI has saved
Rinker Materials over $100,000.00 annually by continually finding more efficient was to process
and mail their correspondence.
3. Policy Studies, Inc. (PSI)
Juan Dyer Johns
Correspondence Manager
580 NW University Drive
St. Lucie West, FL 34986
772 785-7531
Sco f work rformed:
Currently PCI is printing all statements, invoices, and correspondence for PSI since 2006. PCI
has a 24-48 hour turn around to receive the data, print and mail their material. PCI's goal is to
print and mail within 24 hours of receiving the file, which is achieved 99.5% of the time. Usually
the delays are caused by data file duplication and/or data corruption. PCI has saved PSI over
$78,000.00 annually by continually finding more efficient was to process and mail their
correspondence.
5CI Postal Center International, Inc.
"ne Specialist in.Pr inting and Postal Savings"
SEC
TIO z
THE WWAY WE WORK
AWMCAANS WPI'H. DLSAMrMS. ACT
'Me Company and AlphaStaff are committed -to complying with all applicable -provisions
of the Americans with Disabilities Act C ADA'j. It h-tim Company and AlphaStaTs
poor not to discriounate against any qualified =0GYee or applicant with regard to any
terms or conditions of employment because of the, individual's disability. The Company
and AlphaStaff will fully comply with the-_ADA, including providing reasonable
a ommodafons forequalified individuals with a disability as required by the ADA.
employees with a disability who believe- fty need a reasonable accommodation to
perform the essential function of their job are required to contact a member of
management at the Company or the AlphaStaff Human Resources Department.
ANTIHARASSMENT POLICY
It is the Company and AlphaStafi s policy to maintain a work environment free from
all forms of discrimination and harassment, including sexual harassment. As such, the
Company and AlphaStaff are committed to enforcing their Antiharsssment Policy at
all levels within the Company.
Sexual bmwsmeat eol�ists of conduct -of a sexual nature where (1) submission to such
1 conduct -is made, either explicitly or implicitly, a term or a condition of an individual's
employment, (2) an -employment decision is based on an individual's acceptance or
rejection of sucb_. conduct; or (3) such conduct interferes with an individual's work
rperformance or creates an intimidating, haste or offwAsive worlang environment. In
addition, retaliation or reprisal taken against anyone who - has expressed concern about
sexual harassment or discrimination against the individual raising the concern is illegal.
.Harassment oa the basis of any other protected class or status is. also strictly pzvbibited.
Under this policy, harassment is verbal, visual or physical conduct that shows hostility or
aversion toward .an individual because of his/her.Tace, color, religion, sex, age, national
origin, disability or any other characteristic protected by law and'that: (i) has the -purpose the
or effect of creating an intimidating, hostile or offensive, work environment; (i i)
purpgse or effect of unreasonably intmfeaing with an individuals work performance; or
(1u) otherwise adversely affects an individual's employment opportunities.
If you believe you or any other employee has been the subject of harassment by anyone
including a supervisor, co-worker, client, vendor or visitor, you are required to report the
incident immediately to- either your Profit Center Manager or the AlphaStaff
Manager. Such reports can be made without fear of reprisal. A prompt and thorough
Corporals Office Orlando Campus
3400 SW 28 Terrace • Fort Lauderdale Ft 33312.8010 10561 SatgUlts Boulevard • Orlando, F _ 32837-8427
Phone: (9 eRt�a • Fax: (954) 797-8897 1984 Phone: (407) 852-1700 • Fax: (407) 828-9728
'PCI Postal Center International, Inc.
"The Specialist in Printing and Postal Savings "
investigation will be conducted. Anyone violating policy will be diseiplinod up to and
including termination -of employment —
Any retaliation or reprisal against -an individual -who is an alleged target -of harassment,
who- has ma& a complaint, or who has provided information-7n connection with a
complaint, is a sepwate vio€ation•of the Cornpauy and-MphaStfPs Antiharassment Policy
and, will result in discipline up to and including teauvnaiion of employment.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
The Company and AlphaStaff are Equal opportunity Employers. Equal Employment
opportunity has been, and will .continue. to be, .a_ fundamental, principle at the Company
and A1phaSt4 where employment is -base T-upon qualifications without discrimination on
ft basis of race, color,-mligion, gender, -age, national cxigin, disability; or any other
protected class as established by law. This Equal Employment Opportmuty policy applies
to all policies aud-procedures relating to recruitmetnt and baring, compensation, benefits,
termination and all. other tetras, conditions and privileges of employment.
If you are aware of inappropriate behavior within the Company's workplace you must
advise your immediate supervisor, a member of the Company's management or the
AlphaStaff Account Manager. You may -ask questions or report suspected behavior or
acts of discrimination without fear of reprisal Orretaliation. Failure to reportinappropriate
behavior may result in discipline up to and including termination. Inhlicvi ua a
in any type of vrdawful discrimination will be subject to disciplinary
including termination of employment.
RvMGRWT10N .AND EMPLOYMENT EI.,IGIBSUM
The Company .aud...AlphaStafP are- required to emr oy only. United States citizens and-
alims who are authorized to wak in the United States. The- Company and AlphaStaff
follow all local, state and federal regulations and procedures regarding eligibility for
�pls�anent. .
The. immigration Reform and Control Act of 1986--requires each new employee to
complete the Employment Eligibility Verification -Form 1-9 and; provide documentation
establishing identityand.employment eligibility. Formes employees who are rehired mmst
also complete an 19 if they have not completed one within the past three years, or if their
previous I-9 is no longer retained or -valid.
If you have a question about immigration laws, employment eligibility or compliance with
the law you may contact a member of the Company's management or the AlphaStaff
Account Manager,
Corporate OfBoe $R A Orlando Campus
3400 SW 28 Termoe • Fort Lauderdale, FL 33312-h501 O NC10581 SatelAte Boulevard - Orlando, FL 32897-9427
Phone: (9�ARf tW • Fax: (954) 797-a887 84 Phone: (407) 852-1700 • Fax: (407) 828-9728
PCI Postal Center International, Inc.
ENiP�T AFPLICATx ON "The Specialist in Printing and Postal Savings"
The, qpplizmen for employment wW important partof the hiring process and vhUecome
a part of your employment record. Information pmvided an fhe employment application -is
subjeci:to ve ificatioa , The Company and A1phaStaff-resarvcs the right to terminate any
anployee who faim es, mi mVresents oromits any mkrxnaton- an an employment
applicatio)nnor-ny other document in connection with his. or her employment.
C'ERTHICATTON, LICENSES AND OTHER REQUIREMENT'S
Your supervisor -will notfy you if your position requires any licensing, certification or
tang or renew al thereof. Yowr fml= to promde this infwnati,a�o Dr to�nairatainfbuese
regwenents wtil be grounds for discipline up to and 1ncbdM9.1=mmat1on.. Employees
.who. dove company vehicles must submit a valid-Ariver's iica se. Use of a: Company
vehicle will be -subject -to the approval of Company management as wen as the Company's
in=mc.e carrier Copies will be. maintained and ?miodi.cally reviewed or verified by
MVR checks.
BACKGROUND EwuTTGATIEONS
You may be subject to a background investigation including, but not limited to, credit,
education verification, criminal checks, driving retards OAVR) and Social Security
verification during your employment with the Company. Drivers will undeFgo MVR
checks every six (6) months -
In tine -event a background investigation is required, you will be provided with a Fair Credit
_ReportW9 Act Release Authorization that w-1 require your signature prior to the
zerapanyt request -for information
Catair).pasitions in the-corpomb= may require certain emmployees to be bonded. It is -your
rwponSllility-to•eJ]ffimyou"are-boadable and to maintain lx mdgble status. The corpOrafiOn..
widf pajdhe full c st..o£bonding: N' 0MOn of this policy_ may result in disciplinary action
up to and
-SUBSTANCE-ABUSE
The Company values its .employees and customers and recognizes the- need for a safe,
productive and healthy work environment Employees who abuse drugs and/or alcohol
are less productive, less dependable and are a critical threat to the safety, security and
welfare of the Company, its employees, customers, vendors, those who do business with
the Company, as well as the general public. Accordingly, it is the policy of the Company
to maintain a workplace free from the use and abuse of drugdalcohol and the misuse of
legally Prescribed drugs.
Orly d Cam e
Cvrporat% n o pu
nHae �
3406 SW Te►ra 5e Fort Lauderdale. FL 33312-5010 Orlando.
P1y04 1o5al Satelift Boulevard , FL 32837-8427
Rhone: (OM) 321-55" • Fax-,(984) 797-8897 j�jJ(JQ Phone: (407) 852.1700 • Fax: (407) 82"72S
'P I Postal Center r Inc.
C tal Ce er International,
"The Specialist in Printing and Postal Savings"
Themanufacture, distribution, dispensation, possession, or use of any illegal drug, alcohol,
or the misuse of legally prescribed drugs by employes while they are "at work'' on
Company properly oron Company -business is -strictly prohibited "At work," is defined as
any time spent- by employees on either Company property or the property of a client,
perfomaingft*s for the benefit of the Company, or during any social -event provided by
the -Company for the-benefil of the, Company's employees.
You = stntay-prohibited from reportirog to work under the influei = of alcohol or drugs.
These activities- constitute serious vaohtons of Company rules, jeopardize the Company
and can awe situations that are unsafe or bat substantially interfere with job
peri'caxmance. Any violation of this policy may result_ in disciplinary action up to and
including terminatioin of employment.
Yva will be required to submit to drug and/or alcohol test as part of any word -related
accident or incident investigation. An acknowledgment and consent form will be obtained
prior to the test(s).
1`f you have questions regarding this policy, please direct &= to a member of the
Company's manxgement and/or AlphaStaf rs Human Resource Department.
DRU GFREE'WOREPLACE
To ensure a safe working environment, the Company has implemented a Drug -Free
Workplace policy. As a condition of initial or continued employment, the -Company will
require you to undergo drug and/or alcohol screening as a part of the employment process,
where reasonable suspicion of drug and/or alcohol use exists, as a result of a work -related
accident, .or as follbw-up to b wtmmit and/or part of rehabilitation. An acknowledgment
and=consentfarm wjkbe obUdned prior to thetnt(s).
Prospective employees who have received au offer of employment with the Company —
arid -who ftsut.ovabove the established cut-off level(s) for theaase of illegal substances or the
misuse of prescription drugs will have their offer of employment rescinded If, as an
-employee of the Company,}%.' test# on above the established cast-off level(s) for the case
of-Megak mkstancr&ar the misuse of prescdption, drugs, the Company will provide you
the og wrtunity h an at Yew own expense. Your oont cued employment with
the -Company wE be, cont agent upon you successfully completing a treatrnent program
and remairung substance free for a period.of two, (2) years.
SMOICE-FREE WAREFLACE
In order to comply with government regulations, the Company prohibits smoking
throughout its workplace.
Smoking in unauthorized work areas may pose a significant hazard to Company property,
work production and other employees. Such smoking is a violation of this policy and may
result in disciplinary action up to and including urination.
Corporate orfloe AMMA 10 Orlando Campus
3406 SW mart Lauderdale, FL $$312-801 O 1 Wal Satellite Boulevard • Orlando. PL 32837-8427
Phone: (954) 321-5844 • Fax: (9l544) 797-SaQ7 1984 Phone: (407) 852-1700 •Fax: (40� 825-9728
000
'PCI Postal Center International Inc
May 15, 2008
Contingency Plan
Summary
Postal Center International, Inc. can assure clients of immediate Disaster Recovery through several
different multi levels of protection.
• LOCAL DISASTER:
FORT LAUDERDALE CLIENTS— In the unlikely event of a local disaster within the tri county area of
South Florida:
PCI's Fort Lauderdale facility is equipped with two generators, capable of providing
immediate continuous power. Both generators are fueled by propane, a supply of which is
kept on hand, and can be replenished by supplies from Postal Center's Orlando back up
facility.
At least one mid level PCI manager is required to live within five miles of the facility. PCI
currently has two managers living within three miles of the facility. Each of these managers
has full access to the facility and is charged with the initial response and assessment of
operational functionality. Both managers have been trained to serve as emergency courier
drivers and are familiar with PCI's courier operations and routes. "If our client's are
conducting business, we will be there to service them."
3. All PCI managers are linked together by cell phones. Each manager's cell phone number is
published and also readily available to PCI's clients. PCI managers are required to retain the
cell number of every other manager, including all key courier personnel. In addition each PCI
manager has been issued a.) a spare cell phone battery which is periodically tested / re
charged, and b.) a automobile car phone charger in the event of loss of electric power. PCI
has available two satellite cell phones (one in Ft. Lauderdale, one in Orlando) which are
available to each facility manager for disaster recovery use. Cell phone numbers are also
used as an employee / and client hotline to assure continuous communication.
4. The PCI Orlando office has the capability of duplicating most of the functions performed of
the Fort Lauderdale facility. Both offices are used as a matter of routine, to cross pollinate
the other in terms of storage of electronic and other key back up data, courier route
information, etc.
ORLANDO CLIENTS — In the unlikely event of a local disaster impacting the greater Orange County &
Central region of Florida:
1. Each layer of protection available to PCI's Ft. Lauderdale client base is duplicated through
the Disaster Recovery Plan for the Orlando facility. The Ft. Lauderdale facility is fully capable
of backing up every function of the Orlando office.
STATE WIDE OR REGIONAL DISASTER:
1. Postal Center International maintains a strategic partnership with an out of state (Texas)
company whose business capabilities mirror those of PCI.
:pCi Postal Center International, Inc
May 15, 2008
Through agreement, PCI and its strategic partner will provide total back up capabilities to the
other in the unlikely event of a disaster which impacts the other.
Postal Center International
Disaster Recovery Plan
{
Table of Contents
Part I — Introduction and Overview
Section i.w — Statement of Work 3
Section 1.02 — Scope of the Plan 3
Section 1.03 — Procedure for Assessing Degree of Crisis 4
Section 1.04 — Chain of Command/Decision Making 5
Section 1.05 — Telephone Tree/Crisis Management Immediate Contact Roster 5
Section 1.o6 — Procedures for Communicating with External Authorities 5
Section 1.07 — Procedures for Communicating Internally 6
Section 1.o8 — Criteria for Determining the Success of the Plan 6
Section 1.og — Built-in Plan Review Procedures and Schedule 7
Section 1.10 — Identification of the Person in Charge of the Plan 7
Part II — Plan Strategies
Section 2.01- Contingency Site 7
Section 2.02 — Backup Environments Network Equipment 8
Section 2.03 — Application Testing Plan 8
Section 2.04 -- Applications Analysis 8
Section 2.05 — Local and Off -site Media and Backup Storage g
Section 2.06 — Telecommunication Services g
Section 2.07 — Organizational Responsibilities Identification g
Part III — Disaster Response Actions
Section 3.01- Pre -Disaster Procedures 10
Section 3.02 — Post -Disaster Procedures 11
Part IV -- Orientation and Plan Awareness
Section 4.01- PCI Personnel Orientation 12
Section 4.02 — Disaster Plan Testing 13
Part V — Facilities Restoration
Section 5.01- Restoration Designee 13
Section 5.02 — Responsibilities 14
PCI Confidential Page 2
r
Part I. Introduction and Overview
INTRODUCTION
Crisis management is PCI's first response to a business operations -altering event. Proper
Management will help significantly ensure the employees, customers, partners and the general
public continue to have confidence in the financial viability of the company.
This Disaster Recovery Plan focuses on the first component describing recoverability of the
Postal Center International main computing facility at 3406 SW 26th Terrace, Ft Lauderdale,
Florida 33312 or secondarily, the facility at 10561 Satellite Blvd, Orlando, Florida 32837.
Overview
Section 1.01 Statement of Purpose
This document describes the facility disaster recovery plan for Postal Center International. It
details how each organizational unit will carry out their responsibilities in the event of a disaster.
It also describes the provisions and safeguards undertaken in such an emergency.
Management supports this cost effective and documented plan for reacting to a disaster that
may disrupt the everyday computer operations at either of the two PCI entities. This document
will serve as a resource to Management during and following a catastrophic event that
negatively Impacts the computer hardware, software, networks, and telecommunications
system.
Definition: A disaster is "an occurrence inflicting widespread destruction and/or distress." For
the purposes of this document; the facilities, computing resources, or major components
thereof, would be deemed unavailable for operations.
The following are the major purposes of this document:
(a) To plan for ongoing operations in the event of a disaster.
(b) To detail and describe the level of contingency preparations
for management review.
(c) To prioritize and outline the recovery of pre -defined
critical components, systems, and applications.
(d) To develop an organizational preparedness so that disruption
and chaos are minimized.
(e) To anticipate vulnerabilities regarding the security
and protection of the facilities.
Section 1.02 Scope of the Plan
The scope of this plan is limited to the services and responsibilities of PCI's - Information
Technology group (IT@surfpci.com) and covers these major resources:
(a) computing facilities
(b) computer hardware and systems software
(c) enterprise network electronics, transport, and ISP access
(d) telecommunications services
(e) databases, electronic media and flies
(f) computer programs
PCI Confidential Page 3
(g) computer execution and operation's procedures
(h) documentation
The disaster recovery plan provides only for the continuation of certain essential technology
services and information processing activities during the period of time required for recovering
from a disaster.
Section 1.03 Procedure for Assessing Degree of Crisis
The PCI Management team will confer with the Crisis Assessment Team about the imminent
crisis in an effort to classify the magnitude of the crisis as defined within this plan. The Crisis
Assessment Team will be comprised of the following members (in descending chain of
command order):
(a) The General Manager
(b) The Information Technology Manager
(c) The Network Administrator
(d) The Operations Manager
This group shall survey the scope of damage and advise the General Manager (or the available
designee) about rendering a disaster classification. The pending decision may initiate the
disaster recovery response action plan detailed In this document.
Crisis Designations
The following are crisis classifications that the Crisis Assessment Team may designate:
Category 3 - A major disruption in service affecting a subset of users or systems
deemed to be non -critical for alternate site recovery.
The determination is that the disaster recovery plan provisions should not be implemented
because the presenting problem(s) were determined to fall within existing operational resolution
capabilities. Within this classification routine management and user communication channels
would be utilized.
Category 2 - A major disruption to one or more entities. Recovery of services at prime
location Is more than 24 hours. Restoration at alternate site will consume more time
than repairing at primary location.
Such damage as occasioned by water, smoke, fire, vandalism, terrorism, lightning, or any other
causes that bring about an estimated period of technology services disruption deemed to be
more than 24 hours in duration.
Under this classification the disaster response action plan, described elsewhere in this
document, should be initiated only when there exist coincident critical processing turnaround
needs. Such needs will be defined by the Information Technology Manager and will be based on
knowledge of processing schedules and the status of work in progress.
The recovery actions shall be directed primarily to reactivating processing within the facility.
Category 1 - A total system(s) outage affecting multiple entities, systems, and
customers. Anticipated recovery at prime location(s) Is Impossible or expected to
exceed 24 hours. Recovery at alternate site Is more rapid than at primary location(s).
Such damage as occasioned by water, smoke, fire, vandalism, terrorism, lightning, or an
estimate of a protracted period of equipment downtime that renders a major portion of the
facility unusable for more than 24 hours.
PCI Confidential Page 4
Under this condition the disaster response action plan, stated in this document, shall be
initiated.
Section 1.04 Chain of Command/Decision Making
The General Manager, or designee, is in charge of evaluating and declaring the disaster
classification. In the General Manager's absence, the IT Manager shall be responsible for these
actions. Working together with the Executive Management of PCI, the final approval for
execution of this recovery plan will be established and communicated to the necessary
employees and the customer community. The Executive Management contacts are as follows:
General Manager, Postal Center International
Senior Vice President, Postal Center International
President, Postal Center International
Owners, Postal Center International
Once notified, the Crisis Response Team will conduct further internal communications and will
apprise the Executive Management of the plan's execution and its ongoing status.
Section 1.05 Telephone Tree/Crisis Management Immediate Contact Roster
In an effort to conduct rapid and simultaneous notifications, a calling tree approach will be used.
Details regarding personnel and contact information will be maintained in the DR Documentation
with key contacts included.
If any PCI employee becomes aware of an existing emergency situation, or a potential
crisis/disaster, they will immediately notify their direct Supervisor. If not available, the Site
Manager should be directed to contact the General Manager.
(a) Crisis Management Team Notification
Immediately upon the declaration of a disaster defined within this Plan, the General Manager, or
designee, shall notify the Executive Management of the crisis. If absent, the notification can be
directed to any other member of the Management Team.
(b) Notifications within PCX
In the event of a disaster declaration, the Information Technology Manager, acting as the
General Manager's Disaster Operations Designee, shall immediately notify the remaining GM
Direct Reports. Thereafter, each department manager shall notify their immediate personnel.
These, in turn, will contact and notify the personnel within their departments, if the chain of
command extends further.
More importantly, the Crisis Recovery Team, as outlined in the DRPS procedures, will be
contacted to commence execution of the recovery Process. These notifications will be made, top
down, by supervisory personnel. Supervisory personnel are expected to know how to reach any
employee at work, home, or vacation (if such contact is feasible) by telephone, cellular phone,
or email. During such notifications the staff shall be advised of their subsequent reporting
locations and, if known, any specific immediate work assignments. The PCI Hotline will apprise
all employees of next steps.
Section 1.06 Procedures for Communicating with External Authorities
The General Manager is designated with the responsibility for communicating with external
public safety and security agencies such as police, fire, and other public safety officials.
PCI Confidential Page 5
All external notifications and communications with sponsoring agencies, financial Institutions,
insurance institutions, governmental entities, and media outlets shall be conducted by the
General Manager or a spokesperson designated by the General Manager. The General Manager
shall have the sole franchise to speak about the disaster or Its implications with all non -media
external authorities.
Section 1.07 Procedures for Communicating Internally
(a) Telephone -based communications: Using telephone trees and distributed calling
responsibilities, PCI staff will be notified once a disaster Is declared.
(b) Hotline Communications for disseminating ongoing status Information: If the PCI
Hotline is operative this shall be used as the official method for communicating ongoing status
information. This is a prerecorded message outlining time of recording, event status, and time of
next update.
(c) Voice Mail: Emergency announcements can be disseminated internally using overall existing
voice mail announcement capabilities. This would entail delivering a recorded and stored
message to all voice mail users who will receive the message upon their next use of the voice
mall systems. The voice mail distribution capability falls under the auspices of
Telecommunications Services and represents an efficient and economical means to deliver an
official message rapidly to a broad internal audience.
(d) Mail -based communications: Depending on the judgment of the senior administration it
may be desirable to broadcast official information concerning the disaster to the PCI community.
If electronic mall facilities continue to be functional, emergency announcements can be sent
through this medium.
If PCI electronic mail capabilities are not adequately available for this requirement, third party
Internet Service Provider (ISP) email facilities will be used to attempt contact with Internet
subscribers. It Is recognized that not all individuals possess ISP accounts, but for those who do,
this is a viable communication method. Instant Messenger is also available via the Internet for
communications.
Alternatively, paper -based office mailings can be launched either individually addressed using
address labels or by bulk mail delivery to departments. FAX is also an acceptable means to
distribute this correspondence.
Section 1.08 Criteria for Determining the Success of the Plan
This review and rehearsal process will ensure the following success factors:
(a) Keeping the Disaster Recovery Plan up to date can be demonstrated by the stipulated
process of annual reviews, plan revisions, and by the summary document the General Manager
receives about this annual process and assessment.
(b) The success of applications testing is also demonstrable through the documentation and
outputs that are created through this activity.
(c) The ongoing discussions about crisis management and disaster recovery planning are
contributing to the success of the current plan. The key parameters of the plan are known,
understood, and accepted. The crisis management discussions have been taking place at
increasingly higher management levels, and as such are being properly focused on the overall
planning requirements together with the cost benefit Implications of various protection levels.
PCI Confidential Page 6
Section 1.09 Built-in Plan Review Procedures and Schedule
Reviewing the Plan: To assure the Plan's continued accuracy and viability, the General
Manager shall review the Disaster Recovery Plan periodically. Maintenance of the plan and
overall coordination of plan activities (such as rehearsals and department activities) will be
performed by the Crisis Response Team.
Additional reviews will be performed as follows:
(a) The Information Technology Manager shall make an appraisal of the plan annually, and
formally comment to the General Manager about the plan's effectiveness status in writing.
(b) A copy of the annual Plan appraisal shall be forwarded to the Executive Management.
(c) Annually, the status of the Disaster Recovery Plan will be discussed with the PCI
Management Team.
(d) Commentaries and findings about the Plan's periodic review of its provisions for the testing
of specified applications at both facilities, and about the review of the off -site data storage
program, shall be incorporated into the annual status reporting.
Section 1.10 Identification of the Person In Charge of the Plan
The General Manager has designated the responsibility for maintaining this Disaster Recovery
Plan document to the Information Technology Manager. Maintenance of the plan includes
adherence to the periodic review provisions defined within the plan, monitoring the periodic
preparedness testing, and maintaining the ready state of the plan for potential deployment.
Part II. Plan Strategies
Section 2.01 Contingency Site
Postal Center International has contracted with MailMax Services for disaster recovery services
Including contracted hot site equipment. This contract guarantees availability of the contracted
equipment and a data center in which to recover the PCI computing environment. The primary
recovery facility is located In Waco, Texas. This agreement does not provide for recovery of all
PCI computing platforms or business entities. It specifically outlines highly specialized computing
resources to be recovered, generally housed In the Data Center at Fort Lauderdale facility, 3406
SW 26th Terrace, Ft Lauderdale, Florida 33312.
The overall approach to recovery leverages the geographic dispersal of the two PCI facilities as
well as an extensive network that interconnects these facilities. Computing resources more
readily available through distributor channels or readily available within the Hopkins enterprise,
in the form of test equipment, will be used to recover production systems. This will be done
within the computing facility if accessible. In the event the computing facility is damaged or
otherwise inaccessible, the break rooms at Eastern High School will be used as a cold shell to
recover equipment local to the Hopkins network. This reduces the amount of bandwidth required
to sustain high traffic to the Sungard facility and is not obtrusive to other computing operations.
Alternatively, Mobile Data Center Services from Sungard will be used to supplement these
recovery facilities.
In order to begin to use the contingency site at MailMax for actual recovery, an official disaster
declaration process must be followed. This declaration process mobilizes resources at MaIIMax to
PCI Confidential Page 7
prepare for the arrival of magnetic media, configuration of contracted resources to be recovered
to, and provisions additional resources needed to commence recovery in anticipation of the
arrival of PCI Crisis Recovery Team.
Section 2.02 Backup Environments Network Equipment
There is no feasible way to provide a backup environment for the PCI premises based network
equipment. However, much of the data communications equipment in use is manufactured by
Cisco Systems and SonicWall and is covered under a maintenance agreement. PCI has dual
internet connections for backup, provided by 2 different carriers (Bellsouth and Verizon) also
under maintenance agreements. Under the terms of this agreement, all of this equipment is
eligible for next -day advanced replacement. Networking Services keeps on -site most of the
common Cisco equipment. For wide -area connectivity, PCI uses routers manufactured by Cisco.
This equipment is also covered by a maintenance agreement with Cisco. All of this equipment is
eligible for next day advanced replacement should a failure occur. Our wide -area network (WAN)
allows us to operate our daily network operations from either Fort Lauderdale or Orlando, as
well as backup all of our data between the 2 campuses. Our Web site and FTP services have a
backup facility outside the state. This facility has backup internet connections as well as power
generator and is managed 24/7.
Section 2.03 Application Testing Plan
Designated applications are periodically tested at the contingency site's computer facility in
order to verify functional condition of the contingency procedures. The purpose of these tests is
to ensure the processing viability of vital applications off -site, assuming that the present
computing facilities are unavailable.
Periodic component and system level tests will be performed at both PCI facilities in Ft
Lauderdale, FL and Orlando, FL. These tests will validate specific recovery procedures for key
applications and infrastructure components. It will also ensure the precise documentation of all
recovery activities required in the event of a disaster declaration. These tests are conducted
throughout the year exercising various facets of the recovery plan and applications. Key
applications undergo a complete system test at least every 6-12 months.
Recovery exercises include the testing of on-line as well as batch workflows to determine the
veracity of backup procedural controls; bulk printing of hard copy output Is usually suppressed
during these off -site tests.
Section 2.04 Applications Analysis
A detailed analysis of critical applications and key processing components has been performed to
identify and prioritize recovery efforts. These applications are considered business critical and
must be included in any recovery plan to sustain the operational/financial viability of the
company.
A detailed list of the applications follows for each of the PCI entities. This list is reviewed and
updated periodically to ensure completeness. Executive Management may subsequently alter
these priorities depending on timing requirements or special circumstances prevailing at the
time of a disaster.
PCI Confidcntial Page 8
Ft Lauderdale
• Payroll system
• Accounts Payable Check Processing
• Purchase Order Preparation
• General Accounting
• Financial Accounting
• Accounts Receivable
• Human Resources Applications
• All Daily Laser Print Client Applications
• All Production database utilities that
house customer data
Orlando
• All Production database utilities that
house customer data
Section 2.05 Local and Off -site Media and Backup Storage
System backups are maintained on magnetic tape media for all systems for the purpose of
operational and disaster recovery. Multiple versions of backups are maintained on a weekly
basis (unless otherwise specified by application backup requirements). The most recent version
of the backups is rotated to our Orlando facility, a local offsite vaulting service, and an out of
state data storage facility. This ensures that recovery of any system is at most a week old. If
warranted, more current backup provisions are outlined in the specific application DR plan.
Each application system is responsible for providing its own routine operational backup and
recovery means as part of its design and regular operation. Reliance on the application's on-
going ability to furnish backup is the principal strategy for immediate data set recovery.
Section 2.06 Telecommunication Services
Local Telephone Service: BellSouth provides incoming and outgoing local telephone lines to
the facility telephone system. In the event that the BellSouth serving wire center experiences a
catastrophe, PCI will switch to Cingular cellular phone service and Verizon satellite Internet
service.
The main facility telephone number will be redirected to our alternate site or a cell phone until
the altemate site Is able to receive calls through the telephone system.
Long Distance Service: BellSouth outgoing long distance service will be available as soon as
BellSouth establishes outgoing dial tone. All BellSouth 800 services will be redirected to an
alternate location or telephone number.
Section 2.07 Organizational Responsibilities identification
General - In light of existing emergency conditions, the following contingency actions may be
required:
PCI Confidential Page 9
(a) Systems Development: Depending on the judgment of the Information Technology
Manager, some or all systems development work may be deferred. This Is to be able to provide
maximum assistance to impaired operations and to restoration Initiatives.
(b) Processing Order: Depending on the judgment of the Information Technology Manager, in
concert with the Production Managers, various shortcuts in processing procedures may be
undertaken; including within the applications that may be identified as priority applications.
(c) Vacations: Depending on the judgment of the General Manager and other members of PCI
Management, any scheduled vacations may be deferred, and any vacations already in progress
can be cancelled. In the event individuals incur financial loss occasioned by required changes in
vacation plans, If demonstrable - such loss shall be reimbursed.
(d) Ongoing Operations: It will be the continued responsibility of the Information Technology
Manager, in concert with the Production Managers to provide ongoing data center operations
support for all production processing.
Part 111. Disaster Response Actions
The below actions can only be undertaken when a disaster classification of Category I exists: as
defined in part I of this document. All communications shall explain and include reference to the
defined nomenclature of the disaster classification.
Once the classification of a disaster is made, and it is determined that disaster conditions exist,
the disaster plan is to be implemented immediately. This step is undertaken formally once the
management notifications under the Plan begin.
The "end disaster" conditions must also be communicated formally through such management
notifications.
Section 3.01 Pre -Disaster Procedures
If PCI is under the potential threat of a disaster, as mentioned in Category I of this document,
all computers, printers, copy machines, and warehouse equipment will be secured and protected
with tarpaulins/plastic. All computers and servers will be powered down and unplugged.
Equipment will be moved to the safest locations within the building -- away from doors and
windows, the sturdiest room, etc... If the threat is a hurricane, hurricane shutters will be
mounted.
Fuel will be procured for use in two small portable generators, two mid -size portable generators
and two John Deere Triton facilities generators, if the General Manager deems the damage to be
minimal enough that the facility could still be productive with this energy source.
Employees are provided with emergency contact information (home telephone, cell phone, PCI
Hotline number, and email address, if applicable). Employees also provide their Immediate
supervisor with their personal contact information. Employees are instructed to contact their
Immediate supervisor for updates throughout the ordeal. As stated earlier in this document, a
telephone tree system will be In use during a disaster to continually inform the employees of
their work status.
PCI Confidential Page 10
Section 3.02 Post -Disaster Procedures
Category 3
Equipment Failure
1. PCPs large volume of mail processed daily warrants at least one back-up of every essential
machine. Please see PCI equipment list under separate cover.
2. In addition to support provided by Manufacturer's technicians (on call 24 hours a day), PCI
employs on -site certified technicians at both locations. PCI production employees are
trained and certified by Bowe Bell + Howell, Heidelberg, and Pitney Bowes, to repair and
maintain the following on -site machinery:
a. Bowe Bell + Howell
i. Multi -Line Optical Character Readers (MLOCR)
ii. Intelligent Inserters (Accumulate, Fold, Insert)
b. Heidelberg
1. 9110 Digital Laser Printers
c. Pitney Bowes
1. DM1000 / Paragon Metering Systems
II. AccuTrac Postage Accounting System
PCI maintains replacement parts on site for immediate and routine repairs. All parts are
available from our manufacturers overnight. PCI has a maintenance contract with all
manufacturers directly. PCI does not use manufacturer representatives or resellers.
Local Emergencies
In case of local electrical outages, PCI houses two small and two mid -size portable
generators and two John Deere Triton facilities generators to provide emergency power to all
essential equipment.
Category Z
If PCPs facility has to be temporarily evacuated (due to fire, explosion, etc.) or is
Inaccessible for an undetermined amount of time, the following must occur within 3 hours of
crisis assessment:
1. Transfer main number (954.321.5644/407.852.1700) to cell phone (954-658.6958) if
telephone system is non -operational.
2. If the T1 line Is down - Switch to secondary satellite Internet connection.
3. The Information Technology Manager will contact each Daily Laser Print client.
a. Clients will be instructed to utilize the backup ftp site. IP address, User ID, and
password have been previously provided. Backup ftp is located in Minnesota.
b. Clients will be instructed to utilize alternate email addresses. Alternate email
addresses are previously provided.
4. The Ft Lauderdale/Orlando facilities will take over normal print and fulfillment operations
as they become operable.
Category 1
PCI Confidential Page I 1
If it is determined that the roadways are safely passable, and the office is safely inhabitable,
employees are instructed to return to work for assignments. If roadways or the office are
unsafe, a limited number of key employees will meet at a place determined to be safe, to
discuss which course of disaster action plan will be taken.
No Power
a) If there is no power, switch to the facility's generator power.
b) If phone lines are down -- transfer main number (954.321.5644/407.852.1700) to cell
phone (954.658.6958).
c) If T1 line is down - Switch to secondary satellite internet connection.
No Facility Generator Power
Within 12 - 24 hours of crisis assessment:
a) Switch to portable generator power for skeleton equipment (servers, critical computers)
if facility is accessible but main facility generator is not functioning
b) Transfer main number (954.321.5644/407.852.1700) to cell phone (954.658.6958).
c) If T1 line is down - Switch to secondary satellite internet connection
d) Information Technology Manager will contact each Daily Laser Print client
a. Clients will be Instructed to utilize an alternate ftp site. IP address, User ID, and
password are previously provided. Backup ftp is located in Minnesota.
b. Clients will be Instructed to utilize alternate email addresses. Alternate email
addresses have been previously provided.
e) Daily Customer Service Representative will stay in touch with Daily Mail pickup clients.
f) Digital Customer Representative Manager will touch base with Project mail clients.
g) There are over 30 couriers servicing Dade, Broward, Palm Beach and Orlando. If no
communication has occurred with specific clients, the couriers will physically drive to
client locations to determine client needs and status.
h) If Miami is an acceptable DR site - contact Diginet Printing for temporary printing while
an alternate ❑R location is secured.
1) If an out of state solution is necessary, contact MailMax in Waco, Texas.
j) Replication of data (Tape backups/CDs/dongles) is to be sent to alternate site, If other
than Orlando.
k) Schedule the transport of additional required Paper/Envelopes/Materials to backup site.
1) Information Technology Manager, Production Supervisor, and other designees will travel
to DR site and set up operations within 48 hours.
m) Ft Lauderdale/Orlando facility will take over normal print and fulfillment operations as
they become operable.
n) Mail will be transported to the closest open and operating USPS location.
Note: Our Orlando facility currently houses our standard materials (paper and envelopes)
backup. Orlando's server replicates all daily laser print customer systems.
Part IV. Orientation and Plan Awareness
To ensure effective operation of the disaster recovery plan, strategies, procedures, and actions
described within this document, all parties involved with its implementation must be aware of
the potential threats ensuing by a disaster and of their responsibilities under the plan. Both
systems personnel, who will be actively engaged In recovery operations and functions, and the
user community, which must adjust to emergency procedures, must be properly prepared,
informed, and trained.
Section 4.01 PCI Personnel Orientation
PCI Confidential Page 12
M
one of the purposes of the disaster recovery plan is to increase awareness of all parties to the
potential threats posed by a disaster, and to acquaint them with the company's strategies,
expectations, procedures and actions required under such emergency conditions.
The goal of orienting the staff at PCI is more specifically geared to achieve a detailed
understanding of the expectations by which they must operate when a disaster Is declared.
Toward this end the following actions are planned:
Completing a periodic review of the disaster plan document. This is carried out by:
(a) Holding periodic staff meeting presentations and reviews.
(b) Circulating a copy of the plan to individuals based on levels of responsibility as follows:
1) Executive Management within PCI
2) Managers and Department Heads within PCI
(c) During the design stage of new systems, Systems Analysts recommend how the application
systems under development can be appropriately protected against a disaster.
Recommendations should be geared to raising the users' awareness toward the potential risks
and changed liabilities for the application area.
Section 4.02 Disaster Plan Testing
Tests of the disaster plan, or of one or more of its facets, will be conducted periodically and/or
may be requested by management to insure that elements of the plan are feasible, compatible,
and effective. An objective of this testing will be to minimize interference and interruption of the
normal production operations. While most exercises are performed on a scheduled basis, an
unannounced recovery may be conducted to validate preparedness for unanticipated outages.
The following tests are designed to be undertaken periodically and documented:
(a) Applications designated as critical by management shall be periodically tested in a backup
environment.
(b) A review of the Plan's disaster announcement, communication and notification provisions
should be periodically conducted to test this component of the Plan. The review should deal with
updating the names and contact details contained in the Plan.
(c) Periodic tests shall be made of the timeliness and content of the off -site storage
arrangements.
(d) Periodic tests shall be made of the contents of the off -site storage vault. The tests should
validate that the required materials (recovery kits, manuals, tapes) are physically present.
Part V. Facilities Restoration
The objective of Facilities Restoration is to establish a viable/ongoing processing facility upon
completion of the use of computing operations from the contingency site. This may require an
extended period of time depending on the crisis event experienced and the extent to which the
original data center facility is unacceptable for ongoing operations.
Section 5.01 Restoration Designee
PCI Confidential Page 13
a) Primary restoration designee: The Information Technology Manager shall coordinate all
facilities and equipment restoration efforts.
b) Alternate restoration designee: The Network Administrator shall be the alternate restoration
designee.
Section 5.02 Responsibilities
Conduct an assessment of damage to the facilities together with:
a) hardware vendors' representatives for salvage, repair, or replacement
b) software vendors' representatives for salvage, repair, or replacement
c) client representatives for data transmissions or general communications issues
d) telephone company representatives for any communications and connectivity issues
e) Physical plant staff for the cleanup and restoration of the facility
Develop a restoration plan, which includes realistic cost and time estimates, to be forwarded to
the Operations Designee and to Executive Management.
This effort will be primarily based on IBM's special hardware disaster recovery support plans.
The replacement of systems software will need to receive special attention since it will be
unlikely that an identical hardware replacement configuration can be implemented under
emergency conditions. For this reason, it will be necessary to make immediate arrangements
with IBM for their free of charge defined systems support. In addition, it may be necessary to
purchase extra systems support from IBM or other sources. The Information Technology
Manager shall make these decisions and arrangements with concurrence of the General
Manager.
PCI Confidential Page 14
PROPOSAL PAGES PART i
COST PROPOSAL
Vendors shall submit firm fixed pricing for all services listed below on a per piece basis unless other
price category is specified. Estimated yearly quantities are provided where applicable but are not
guaranteed amounts, they are estimates based on previous experience. Any service item listed
below without a price will be considered no charge. Please indicate no charge where applicable,
Estimated Unit Extended
Quantity Price Price
Daily pickup and delivery
per agency
251 days
$
20.00
$
5,020.00
First Class Letters Presort/Barcode
719,284 ea
$
.029
$
20,859.24
First Class Flats Presort/Barcode
39,764 ea
$
.0355
$
1,411.62
First Class Parcel
720 ea
$
.40
$
288.00
Encoding
50,000 ea
$
.040
$
2,000.00
Fasfforward
300,000 ea
$
.009
$
2,700.00
Presort/Barcode/Encode
925,000 ea
$
.034
$ 31,450.00
E-Certified Mail Processing
11,400 ea
$
.85
$
9,690.00
Certified Mail Processing
12,272 ea
$
1.10
$13,499.20
International Mail
1,556 ea
$
1.10/oz.
$
1,711.60 (based
on each piece as 1 oz. )
Pre-barcoded Post Office ready
mail pickup and delivery to Main
Facility per agency
251 days
$
65.00
$
16,315.00
O tional Other Services:
Mailing List:
File Set-up
100 ea
$
45.00
$
4,500.00
Load, Convert, Format
100,000 ea
$
.00538
$
538.00
Delivery Point Verification (DPV)
100,000 ea
$
.00538
$
538.00
MailStream Report
100,000 ea
$
.00538
$
538.00
Estimated
Unit
Extended
guantily
Price
Price
Cass Certification
100,000 ea
$
.00538
$
538.00
De -Duping
100,000 ea
$
.00538
$
538.00
Metering
20,000 ea
$
.0295
$
590.00
Inkjet address/indicia
260,000 ea
$
.03
$
7,800.00
Inserting:
1 insert
311,000 ea
$
.0338
$
10,511.00
2 inserts
500 ea
$
.027
$
13.50
3 inserts
250 ea
$
.027
$
6.75
Folding:
Tri fold
291,000 ea
$
.012
$
3,492.00
Quad fold
500 ea
$
.012
$
6.00
Tabbing:
1 Tab
155,000 ea
$
.0198
$
3,069.00
2 Tabs
2,000 ea
$
.0298
$
59.60
GRAND TOTAL $137,682.51
Other services not listed above, please indicate below.
IT Programming/hour $ 150.00 $
Output Generation $ 37.50 $
Text Prep $ 112.50 $
Version Change $ 112.50 $
Laser Services (see attached "Other Services") $ $
/ 11
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Item Name/Number
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Description
Price
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Item List
2009-1300-BW Laser Type
B&W NDN MICR LASER
0.00 Taxable
b. LaserPA tang
1300-01-0208
B&W 8.5 X 11 SIMPLEX
0.0369
b. Laser Printing
1300-02-020B
B&W 8.5 X I DUPLEX
0.0679
b. Laser Printing
1300-03-0208
B&W I I X I4 SRdPLEX
0.0569
b. LaserPrintiag
1300404.0208
B&W 11 X 14 DUPLEX
0.0879
b. LamPrintlag
1300-05-OU
B&W 11 X 17 SBOLEX <2UP
0.0738
& Laser Printing
1300406-0208
B&W I I X 17 DUPLEX r 2UP
0.1358
b. LaserPriubg
2008-1400-8&W MER
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Item Name/Number
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MICR S.5 X I SIMPLEX
0.0469
b. Laser Printing
140M-0208
MICR 8.5 X 11 DUPLEX
0.0979
b. Laser Printing
1400-03-0209 ,
MICR I X 14 SIMPLEX
0.0669
b. Laser Printing
1400-04-M
MICR I1 X 17 DUPLEX
0.1079
b. Laser Printing
1400-05-0208
MICR I I X 17 SIMPLEX c 2 UP
0.0938
b. Laser Printing
1400-06-0209
MICR I I X 17 DUPLEX a 2up
0.1759
b. Laser Printing
2008-1500-OOLOR LASER
LASER COLOR
0.00
a Laser Miscellaneous
1500-01-MOB
Color 8.5xl I SWLEX
0.0738
a Laser MismHancous
1500-02-0208
COLOR 8.5X11 DUPLEX
0.1358
Item List
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Page 3
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ONLY AND CONFERS NO RIGHTS UOON
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DEC"I LOCH / MLUSIOMADOOD BY EN I SPOWL PROVE
Certificate holder is named as additional insured for Liability
coverage as respects their interest is operations of the aa+tmed insured, per
farm 350009.
CERTIFICATE HOLDER CANCELLATION
City of )Port iaudexdale
Procurement 4 Iratexials xMt
100 North Andrews Ave., LAB 619
fort Lauderdale rL 33301
x�mm.�-02 I SHOULD ANY OF TM ABOVE DE@CRIEEA POLICEN BE CANCM = INFORM THE EV RAYION
DATm THERBDF, THE I@@LllHlo wsLPm w LL AVORTD MAIL 30 DAYS YVH mm
NOTICE TO THE CEMN'ICATE Ho1019i NAMiA170 THE LEFT, YUT FAAAM TO DO e0 @HALL
WPM No OBLIGATION OR LUBLrIY OF ANY IONO UPON THE MURM ITS ARBm OR
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ACORD,, CERTIFICATE OF LIABIL
rewuuceec
Lighthouse -"ram, LLC
301 S. Pine street
suite 380
Orlando, FL 32601
4"Cumm
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000 Corporate Drive
suite goo
Port Lauderdale, fL 33334
ITY INSURANCE °`""'"'
H637dVCl•eY OS/28/20S/26/Z006
THIS CERTIFICATE 19 ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTERTHE COVERAGE AFFORDED BYTHE POLICIES BELOW,
INSURERS AFFORDING COVERAGE 10
NAIL #
IN9U RA:BDA Insurance Caqpany
INSURER B:
INSURERC,
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THE POLICIES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSURED NAMED ABOVE FORTHE POLICY PERIOD INDICATED; NOTVRTHSTAND1NO
ANY REQUIREMENT; TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECTTO WHICH THIS CERTIFICATE MAYBE ISSUED OR
MAY PER7i11N, THE INSURANCE AFFORDED BYTHE POLICIES DESCRIBED HEREIN IS SUMCTTO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IRAL LIASII.RY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE 13OCCUR
L AGGREGATE LIMITAPPUES PER:
PaICYF r LOC
)MOBILE LIABILITY
ANY AUTO
ALL OWNED Aurae
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MSLTHPB 000034 03 1 06/30/2007 1 06/30/2000
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DESCRIPTION OP OPRRATKNNS 1 LOCATIONS IVEHICLES I ID(CLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
Coverage is extended to the leased employees of alternate employer (Florida Operations Only): Postal Center
late"ational 100160 Effective 7/10/00_ DISCLAINSR: The Certificate of Ineulrance does not constitute a contract between
the lesuing insurer(s), authorised representative or producer, and the certificate holder, nor does it affirmatively
or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
City of fort Lauderdale
Procurement a Materials Management
100 A. Andrews.Ave.
Room 619
Pt. laudelydale, FL 33302
LLWTS
EACHOCCURRENCE 16
$
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EACH OCCURRENCE
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$
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x
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ELL EACH ACCIDENT
S 1,000,000
E-LDISEASE -EA EMPLOYEE
i 1,000,000
E. DISFASE-POUCYLIMIT i 1,000,000
SHOULD ANY OP THE ABOV);; DESCRIBED POLoW B6 CANCAOLUM BBPORM THE EIIPMATION
DATE THE11BORTHEISSUING RMRERVMLLENDEAVORTOMAIL 30DAY WWTTENNORCETO
TM CMWICATM HOLDER NAMEDIOTHE LEFT. BUT P.ULURETO DO 30 SHALL MIPOSE NO
O➢UOATION OR LU4BDJTY OF ANY KIND DPONTNE BNBURER, ITS AGEMT6 OR
REPRSSiNTATIVEB.
AUTNORUXD REPaESENTATrod
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