HomeMy WebLinkAboutCity of Tamarac Resolution R-2008-022Temp. Reso. # 11353
February 11, 2008
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2008- o�
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA, APPROVING THE AWARD OF
RFP NO. 08-02R ENTITLED "PLANIMETRIC BASE MAP
UPDATE" TO BAE SYSTEMS NATIONAL SECURITY
SOLUTIONS FOR UPDATES TO THE CITY'S PLANIMETRIC
BASE MAP; AUTHORIZING THE APPROPRIATE CITY
OFFICIALS TO EXECUTE AGREEMENTS WITH BAE
SYSTEMS NATIONAL SECURITY SOLUTIONS FOR
UPDATES TO THE CITY'S PLANIMETRIC BASE MAP FOR
AN AMOUNT NOT TO EXCEED $451,512; PROVIDING FOR
CONFLICTS, PROVIDING FOR SEVERABILITY• PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City of Tamarac wishes to update the GIS, obtain new Digital Aerial
Photography, update the Planimetric Map, and install Arc Server Software; and
WHEREAS, on October 7, 2007 and October 14, 2007 the City published RFP No.
08-02R to update to the GIS, obtain new Digital Aerial Photography, update the Planimetric
Map, and install Arc Server Software, incorporated herein by reference and on file in the
office of the City Clerk and is incorporated herein as "Exhibit 1 "; and
WHEREAS, on November 8, 2007, the City, via an Evaluation Committee, reviewed
and evaluated said responses per RFP No. 08-02R; and
WHEREAS, on November 15, 2007, the top three ranked submitters were invited to
make presentations to the evaluation committee to provide additional information, the short
listed firms included, BAE Systems National Security Solutions, Aerial Cartographics of
America, and Surdex, Inc.; and
1
Temp. Reso. # 11353
February 11, 2008
Page 2
WHEREAS, the Evaluation Committee determined that BAE Systems National
Security Solutions best met the needs and requirements of the City, a copy of BAE
Systems National Security Solutions Response to RFP No. 08-02R is attached hereto as
"Exhibit 2" and a copy of the Evaluation Committee rankings is attached hereto as "Exhibit
3"; and
WHEREAS, the Director of Community Development and Purchasing/Contracts
Manager recommend that the City execute agreements with, BAE Systems National
Security Solutions for updates to the GIS, obtain new Digital Aerial Photography, update
the Planimetric Map, and install Arc Server Software; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the citizens and residents of the City of Tamarac to execute
agreements with BAE Systems National Security Solutions for updates to the GIS, obtain
new Digital Aerial Photography, update the Planimetric Map, and install Arc Server
Software.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution
upon adoption hereof.
SECTION 2: The appropriate City Officials are hereby authorized to execute
agreements with BAE Systems National Security Solutions for updates to the GIS, Digital
Aerial Photography, updates to the Planimetric Map, and installation of Arc Server
Software, hereto attached as Exhibit 'A".
Temp. Reso. # 11353
February 11, 2008
Page 3
1
1
SECTION 3: All Resolutions or parts of Resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any provision of this Resolution or the application thereof to
any person or circumstance is held invalid, such invalidity shall not affect other provisions
or applications of this Resolution that can be given effect without the invalid provision or
application, and to this end the provisions of this Resolution are declared to be severable.
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this day o1� 2008.
ATTEST:
MARION SWENSON, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
RECORD OF COMMISSION VOTE:
MAYOR FLANSBAUM-TALABISCO
DIST 1: V/M PORTNER
DIST 2: COMM ATKINS-CIAAD
DIST 3: COMM. SULTANOF
DIST 4: COMM. DRESSLER yZgZ
City of Tamarac Purchasing & Contracts Division
AGREEMENT
BETWEEN THE CITY OF TAMARAC
UKL7
BAE SYSTEMS NATIONAL SECURITY SOLUTIONS INC.
THIS AGREEMENT is made and entered into this,2?Ay of ,
2008, by and between the City of Tamarac, a municipal corporation with prin al offices
located at 7525 N.W. 88th Ave., Tamarac, FL 33321 (the "City") and BAE Systems National
Security Solutions Inc., a Delaware corporation with principal offices located at 10920
Technology Drive, San Diego, CA 92127 (the "Consultant") to provide for Planimetric Base
Map Update services.
Now therefore, in consideration of the mutual covenants hereinafter set forth, the
City and Consultant agree as follows:
1) The Contract Documents
The contract documents shall consist of this Agreement, Request For Proposal
Document No.08-02R, titled "Planimetric Base Map Update" including all conditions therein,
(including any General Terms and Conditions, Supplementary Conditions, Statement of
Work or any other provisions contained within the document), any and all addenda,
Proposal executed and submitted by the Consultant, specifications, bond(s), (if applicable),
and insurance certificate(s), Attachment "A" the City Resolution awarding the project, and
all modifications issued after execution of this Agreement. These documents form the
Agreement, and all are as fully a part of the Agreement as if attached to this Agreement or
repeated therein. In the event of a conflict between this document and any other contract
documents, this Agreement shall prevail, followed in precedence by the City issued
Request for Proposal Document No. 08-02R, followed by the RFP No. 08-02R as submitted
by Consultant.
2) The Work
2.1. The Consultant shall perform all work for the City required by the contract
documents as set forth below:
2.1.1 Consultant shall furnish all labor, materials, and equipment necessary
to perform the scope of work detailed in Attachment "A" of this
Agreement.
2.1.2 Consultant shall comply with all provisions of the contract documents.
2.1.3 Consultant shall supervise the work force to ensure that all workers
conduct themselves and perform their work in a safe and professional
manner. Consultant shall comply with all OSHA safety rules and
regulations in the operation of equipment and in the performance of
the work. Consultant shall at all times have a competent field
City of Tamarac Purchasing & Contracts Division
supervisor on the job site to enforce these policies and procedures at
the Consultant's expense.
2.1.4 Consultant shall provide the City with seventy-two (72) hours written
notice prior to the beginning of work under this Agreement and prior to
any schedule change with the exception of changes caused by
inclement weather.
2.1.5 Consultant shall comply with any and all Federal, State, and local laws
and regulations now in effect, or hereinafter enacted during the term
of this Agreement, which are applicable to the Consultant, its
employees, agents or sub -consultants, if any, with respect to the work
and services described herein.
3) Insurance
3.1. Consultant shall obtain at Consultant's expense all necessary insurance in
such form and amount as specified in the original bid or proposal document
or as required by the City's Risk and Safety Manager before beginning work
under this Agreement including, but not limited to, Workers' Compensation,
Commercial General Liability, and all other insurance as required by the City,
including Professional Liability when appropriate. Consultant shall maintain
such insurance in full force and effect during the life of this Agreement.
Consultant shall provide to the City's Risk and Safety Manager certificates of
all insurances required under this section prior to beginning any work under
this Agreement. The Consultant will ensure that all subcontractors comply
with the above guidelines and will retain all necessary insurance in force
throughout the term of this agreement.
3.2. Consultant shall indemnify and hold the City harmless for any damages
resulting from failure of the Consultant to take out and maintain such
insurance. Consultant's Liability Insurance policies shall be endorsed to add
the City as an additional insured. Consultant shall be responsible for
payment of all deductibles and self-insurance retentions on Consultant's
Liability Insurance policies.
4) Schedule
The work to be performed under this Agreement shall be commenced after City
execution of this Agreement. All work elements shall be completed no later then (14)
months from date of aerial imagery acquisition however the contract term shall remain open
for a period of (24) months from the City's Notice to Proceed.
5) Contract Sum
The Contract Sum for all service elements and deliverables described in the
Scope of Work dated January 18, 2008, Attachment "A", is Four Hundred Fifty -One
Thousand, Five Hundred Twelve Dollars and no cents ($451,512.00).
City of Tamarac Purchasing & Contracts Division
6) Payments
Upon completion of individual tasks as listed in Attachment "A", Project Fees, and
within thirty (30) days of City's receipt of a properly submitted and correct Application for
Payment, the City shall make payment to Consultant. City shall pay Consultant for work
performed subject to the specifications of the job and subject to any additions and
deductions by subsequent change order provided in the contract documents. Ten percent
(10%) of all monies earned by Consultant shall be retained by City until the Work is totally
completed as specified, and accepted by City. All payments shall be governed by the Local
Government Prompt Payment Act, F.S., Part VII, Chapter 218.
7) Indemnification
7.1. GENERAL INDEMNIFICATION: Consultant shall, in addition to any other
obligation to indemnify the City and to the fullest extent permitted by law,
protect, defend, indemnify and hold harmless the City, their agents, elected
officials and employees from and against all claims, actions, liabilities, losses
(including economic losses), costs arising out of any actual or alleged: a).
Bodily injury, sickness, disease or death, or injury to or destruction of tangible
property including the loss of use resulting therefrom, or any other damage or
loss arising out of or resulting, or claimed to have resulted in whole or in part
from any actual or alleged act or omission of the Consultant, any sub -
Consultant, anyone directly or indirectly employed by any of them, or anyone
for whose acts any of them may be liable in the performance of the Work; or
b). violation of law, statute, ordinance, governmental administration order,
rule, regulation, or infringement of patent rights by Consultant in the
performance of the Work; or c). liens, claims or actions made by the
Consultant or any sub -consultant under workers compensation acts; disability
benefit acts, other employee benefit acts or any statutory bar. Any cost of
expenses, including attorney's fees, incurred by the City to enforce this
agreement shall be borne by the Consultant.
7.2. Upon completion of all Services, obligations and duties provided for in this
Agreement, or in the event of termination of this Agreement for any reason,
the terms and conditions of this Article shall survive indefinitely.
7.3. The Consultant shall pay all claims, losses, liens, settlements or judgments of
any nature whatsoever in connection with the foregoing indemnifications
including, but not limited to, reasonable attorney's fees (including appellate
attorney's fees) and costs.
7.4. City reserves the right to select its own legal counsel to conduct any defense in
any such proceeding and all costs and fees associated therewith shall be the
responsibility of Consultant under the indemnification agreement. Nothing
contained herein is intended nor shall it be construed to waive City's rights and
immunities under the common law or Florida Statute 768.28 as amended from
time to time.
City of Tamarac Purchasing & Contracts Division
8) Non -Discrimination & Equal Opportunity Employment
During the performance of the Contract, the Consultant shall not discriminate
against any employee or applicant for employment because of race, color, sex, religion,
age, national origin, marital status, political affiliation, familial status, sexual orientation,
or disability if qualified. The Consultant will take affirmative action to ensure that
employees are treated during employment, without regard to their race, color, sex,
religion, age, national origin, marital status, political affiliation, familial status, sexual
orientation, or disability if qualified. Such actions must include, but not be limited to, the
following: employment, promotion; demotion or transfer; recruitment or recruitment
advertising, layoff or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. The Consultant shall agree to post in
conspicuous places, available to employees and applicants for employment, notices to
be provided by the contracting officer setting forth the provisions of this
nondiscrimination clause. The Consultant further agrees that he/she will ensure that
Sub -consultants, if any, will be made aware of and will comply with this
nondiscrimination clause.
9) Independent Contractor
This Agreement does not create an employee/employer relationship between the
Parties. It is the intent of the Parties that the Consultant is an independent contractor under
this Agreement and not the City's employee for any purposes, including but not limited to,
the application of the Fair Labor Standards Act minimum wage and overtime payments,
Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment
Tax Act, the provisions of the Internal Revenue Code, the State Worker's Compensation
Act, and the State Unemployment Insurance law. The Consultant shall retain sole and
absolute discretion in the judgment of the manner and means of carrying out Consultant's
activities and responsibilities hereunder provided, further that administrative procedures
applicable to services rendered under this Agreement shall be those of Consultant, which
policies of Consultant shall not conflict with City, State, or United States policies, rules or
regulations relating to the use of Consultant's funds provided for herein. The Consultant
agrees that it is a separate and independent enterprise from the City, that it had full
opportunity to find other business, that it has made its own investment in its business, and
that it will utilize a high level of skill necessary to perform the work. This Agreement shall
not be construed as creating any joint employment relationship between the Consultant and
the City and the City will not be liable for any obligation incurred by Consultant, including
but not limited to unpaid minimum wages and/or overtime premiums.
10) Assignment and Subcontracting
Consultant shall not transfer or assign the performance required by this Agreement
without the prior consent of the City. This Agreement, or any portion thereof, shall not be
subcontracted without the prior written consent of the city.
a
City of Tamarac Purchasing & Contracts Division
11) Notice
Whenever either party desires or is required under this Agreement to give notice to
any other party, it must be given by written notice either delivered in person, sent by U.S.
Certified Mail, U.S. Express Mail, air or ground courier services, or by messenger service, as
follows:
CN11CA
City Manager
City of Tamarac
7525 N.W. 88th Avenue
Tamarac, FL 33321
With a copy to City Attorney at the following address:
Goren, Cherof, Doody & Ezrol, P.A.
3099 East Commercial Blvd., Suite 200
Fort Lauderdale, FL 33308
CONSULTANT
BAE Systems National Security
Solutions, Inc.
124 Gaither Drive
Mt. Laurel, NJ 08054
Phone: 856-866-9700
12) Termination
12.1 Termination for Convenience: This Agreement may be terminated by the
City for convenience, upon seven (7) days of written notice by the City to the
Consultant for such termination in which event the Consultant shall be paid
its compensation for services performed to termination date, including
services reasonably related to termination. In the event that the Consultant
abandons this Agreement or causes it to be terminated, Consultant shall
indemnify the city against loss pertaining to this termination.
12.2 Default by Consultant: In addition to all other remedies available to the City,
this Agreement shall be subject to cancellation by the City for cause, should
the Consultant neglect or fail to perform or observe any of the terms,
provisions, conditions, or requirements herein contained, if such neglect or
failure shall continue for a period of thirty (30) days after receipt by
Consultant of written notice of such neglect or failure.
13) Uncontrollable Forces
13.1 Neither the City nor Consultant shall be considered to be in default of this
Agreement if delays in or failure of performance shall be due to Uncontrollable
Forces, the effect of which, by the exercise of reasonable diligence, the non-
City of Tamarac
Purchasing & Contracts Division
performing party could not avoid. The term "Uncontrollable Forces" shall mean
any event which results in the prevention or delay of performance by a party of
its obligations under this Agreement and which is beyond the reasonable
control of the nonperforming party. It includes, but is not limited to fire, flood,
earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage,
and governmental actions.
13.2 Neither party shall, however, be excused from performance if nonperformance
is due to forces, which are preventable, removable, or remediable, and which
the nonperforming party could have, with the exercise of reasonable diligence,
prevented, removed, or remedied with reasonable dispatch. The
nonperforming party shall, within a reasonable time of being prevented or
delayed from performance by an uncontrollable force, give written notice to the
other party describing the circumstances and uncontrollable forces preventing
continued performance of the obligations of this Agreement.
14) Agreement Subject to Funding
This agreement shall remain in full force and effect only as long as the expenditures
provided for in the Agreement have been appropriated by the City Commission of the City
of Tamarac in the annual budget for each fiscal year of this Agreement, and is subject to
termination based on lack of funding.
15) Venue
This Agreement shall be governed by the laws of the State of Florida as now and
hereafter in force. The venue for actions arising out of this agreement is fixed in Broward
County, Florida.
16) Signatory Authority
The Consultant shall provide the City with copies of requisite documentation
evidencing that the signatory for Consultant has the authority to enter into this Agreement.
17) Severability; Waiver of Provisions
Any provision in this Agreement that is prohibited or unenforceable in any jurisdiction
shall, as to such jurisdiction, be ineffective to the extent of such prohibition or
unenforceability without invalidating the remaining provisions hereof or affecting the validity
or enforceability of such provisions in any other jurisdiction. The non -enforcement of any
provision by either party shall not constitute a waiver of that provision nor shall it affect the
enforceability of that provision or of the remainder of this Agreement.
18) Merger; Amendment
This Agreement constitutes the entire Agreement between the Consultant and the
City, and negotiations and oral understandings between the parties are merged herein.
This Agreement can be supplemented and/or amended only by a written document
executed by both the Consultant and the City.
of Tamarac
lu
19) No Construction Against Drafting Party
Purchasing & Contracts Division
Each party to this Agreement expressly recognizes that this Agreement results from
the negotiation process in which each party was represented by counsel and contributed to
the drafting of this Agreement. Given this fact, no legal or other presumptions against the
party drafting this Agreement concerning its construction, interpretation or otherwise accrue
to the benefit of any party to the Agreement, and each party expressly waives the right to
assert such a presumption in any proceedings or disputes connected with, arising out of, or
involving this Agreement.
Remainder of Page Intentionally Blank
City of Tamarac Purchasing & Contracts Division
IN WITNESS WHEREOF, the parties have made and executed this Agreement on the
respective dates under each signature. CITY OF TAMARAC, signing by and through its
Mayor and City Manager, and CONSULTANT, signing by and through its President,
duly authorized to execute same..
ATTEST:
Marion Swenson; CMC
City Clerk
-71
Date
ATTEST:
(Corporate Secretary)
Robert A. White
Type/Print Name Asst. Corporate Secy
CITY OF TAMARAC
A49" w— / 11b
eth I sbaum-Talabisco, Mayo
Date L
Je rey . ill r, City Manager
Date:
Approv7q as to form and legal sufficiency:
City Attorney
,a /9& /d
Date
BAE Systems National Security Solution_ s
Company Name A /
�ee� 1/140 Ile
gnature of V.P., D
William A. Wulff
Type/Print Name of Vice President
a
(CORPORATE SEAL) Date
City of Tamarac
CORPORATE ACKNOWLEDGEMENT
STATE OF
:SS
COUNTY OF / o
Purchasing & Contracts Division
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
William A. Wulff, Vice President, Director of Contracts of BAE Systems National Security
Solutions Inc., a Delaware Corporation, to me known to be the person(,) described in and
who executed the foregoing instrument and acknowledged before me thatpshe executed
the same.
WITNESS my hand and official seal this day of 70 J , 200 .
LOM LN RllNil►
ComnpWMor► • I?�M6-
� a"�" CW*
C;4�c::e" -��
Signatur,6 of Notary Public
State of G at Large
Print, Type or Stamp
Name of Notary Public
❑ Personally known to me or
Produced Identification
Type of I.D. Produced
❑ DID take an oath, or
9 DID NOT take an oath.
ATTACHMENT A
City of Tamarac
Florida
Scope of Work
(REVISED)
(Flanimetric & DEM base map update & digital orthophotography with 3" pixel resolution)
January 18, 2008
Provided by BAE SYSTEMS
City of Tamarac. Florida - Scope of Work (REVISED)
City of Tamarac
Community Development
7525 N.W. 88th Avenue
Tamarac, FL 33321-2401
Attention: Mr. Trevor Feagin
GIS Manager
Reference: Scope of Work for Color Aerial Photography Acquisition, Ground. Control
Surveys, Planimetric base map update & DEM, and Color Digital
Orthophotography for the entire City of Tamarac, Florida
Dear Mr. Feagin:
We are pleased to submit the following proposal outlining the Scope of Work and associated Cost for
the above referenced project. This Scope of Work is a brief description from our proposal response
to the City's RFP dated November 1, 2007.
Project Understanding and Approach
BAE SYSTEMS is pleased to provide the City of Tamarac this scope of work for producing a
planimetric base map update & DEM, as well as digital orthophotography at a 3" pixel resolution.
Accurate maps are an invaluable tool for performing storm water flow analysis, developing illicit
discharge detection and elimination measures, supporting storm water construction plans, and
providing background for public education and outreach. We fully understand the City's desire to
utilize an approach that delivers the most value in terms of quality, schedule, and cost.
Project Area
The project areas to be mapped will be the entire City limits of Tamarac, FL (approximately 12
square miles), including 150' outside of the City boundary. This area is based on the shaded map
provided to BAE SYSTEMS by the City of Tamarac included with this document as Attachment A.
Project Management
Ms. Debra Taylor has been assigned overall project manager for this very important project. She will
be BAE SYSTEMS primary point of contact and will have overall management responsibility. Ms.
Taylor should be used as the central point for communication.
Status Meetings and Reporting
Ms. Taylor will prepare written reports to track the status of production and to note milestones and /
or issues that require resolution. Report format and reporting frequency will be confirmed during
the project initiation phase. The report format will be revised, if necessary, as each project phase
progresses to reflect any other information that participants would like to have available. If
necessary, a special meeting with technical staff members and the City will be held to review ongoing
City of Tamarac, FL Page 2 of 7 January 18, 2008
City of Tamarac, Florida Scope of Work (REVISED)
production, to assess progress, and to address any issues. BAR SYSTEMS will also prepare and
submit monthly invoices tied with progress reports, percentage complete, or product delivery.
SCOPE OF SERVICES
Aerial Photography
New digital color aerial imagery will be flown at 2894' above mean terrain (A '1) utilizing the
DiMAC digital camera. The negative scale of the aerial imagery will be 1" = 300', with 60% forward
overlap and 30% side lap between images. There are a total of (13) flight lines with (533) images.
We will collect aerial photography in a manner that will optimize ground visibility. The flight will
occur with the solar angle at 30 degrees or higher. It will be gathered when clouds, fog, smoke, soot
or other atmospheric obstructions are at a minimum. The crab will not be in excess of three degrees
(30) measured with respect to both lines of flight. The tilt of the camera from vertical at the instant
of exposure will not exceed three degrees (3°), nor will it exceed five degrees (5°) between successive
exposure stations. Average tilt over the entire project will not exceed one degree (1°). The flying
height will not exceed five percent (59/4). The aerial photography will cover the entire city including
the shaded areas outside of the city limits depicted on Attachment A. A camera calibration report
and (1) color photo index map will be delivered.
Ground Control Surveys
BAE SYSTEMS will design the survey effort for this project in an efficient and comprehensive
manner to provide the necessary geodetic information in support of the accuracy requirements for
the production of the digital orthophotography and the planimetric base map update. Geodetic
Control Surveys will be performed to achieve the accuracy standard as well as guaranteeing the
required accuracy of the final mapping products. A control plan and network diagram will be
prepared for this project prior to the commencement of field observation. This plan will show the
approximate locations to be surveyed along with the flight lines. BAR SYSTEMS has determined
that a total of (104) new horizontal and vertical control points will be needed for the project. These
control points will be pre-flight targets set in the proper locations to ensure a strong geometric
solution for the flight block.
As with the previous planimetric base map update and to maintain consistency, all horizontal control
shall be referenced to the Florida State Plane Coordinate System East Zone (NAD83) adjusted to
1990. The vertical control will be referenced to mean sea level (NAVD88), as established by the
United States National Geodetic Survey. A ground control survey report will be delivered.
Analytical Aerotriangulation
BAR SYSTEMS will perform fully analytical aerotriangulation to supplement the ground control
effort. To collect the aerotriangulation data, BAR SYSTEMS uses Socet Set Multi -sensor
Triangulation package, this is a "softcopy" analytical aerotriangulation technology. The softcopy AT
process is an entirely digital process using digital fume images. It is a more advanced, accurate and
economical method than traditional aerotriangulation. Softcopy allows maps of equal or better
accuracy to be produced, and in fact requires less effort and cost than manual procedures. An AT
report will be delivered.
City of Tamarac, FL Page 3 of 7 January 18, 2008
City of Tamarac, Florida - Scope of Work (REVISED)
Planimetric Base Map Update
Our technical approach for extracting data from the aerial imagery for this project will be centered
on the use of the Digital Photogrammetric Softcopy Workstation. This platform is the premier
photogrammetric tool suite for the generation of real -world, photo -specific databases. It enables our
photogrammetrists to geo-position imagery and extract information from this imagery with an
unparallel degree of accuracy and flexibility. This platform provides our technical production teams
with a comprehensive set of photogrammetric functions, which allow for the import of multiple data
formats, the efficient digital capture of data and multiple data export functions. BAE SYSTEMS in-
house state of the art, SOCET SETO Softcopy photogrammetric workstations allow us to provide
the City of Tamarac with digital mapping products of the highest accuracy and quality. The
planimetric base map update will cover the entire city including the shaded areas outside of the city
limits on Attachment A.
We are going to follow the existing standard already established by BAE SYSTEMS for the city in
July 2002. The layers and attribution will be the same as the most recent database design established
for the city by BAE SYSTEMS in October 2004, We will deliver (1) set of planimetric & DEM and
above ground utility data delivered in the City's geodatabase format on DVD and (1) set of mylar
plots of the areas of new development since February 2003.
Digital Orthophotography
Digital orthorectification will include a spatial and radiometric transformation of the imagery from
line / sample space into the specified ground coordinate system. Inputs into the orthorectification
process are the imagery, the interior and exterior orientation parameters for each image, corrections
for lens distortion, earth curvature & atmospheric refraction, camera calibration information. In the
process, each pixel in the scanned image is geometrically transformed from a line/sample value to a
geographic location. The interior and exterior orientation parameters are used to project each pixel
into the ground coordinate system, while the DEM is used to correct for relief displacement.
Using this approach, BAE SYSTEMS highly skilled and experienced staff will produce and deliver
color digital orthophotos at a 3" pixel ground resolution_ Once the images are ortho-rectified, they
are checked for geometric accuracy, image quality, and tone balancing.
The final color digital orthophotography product is a seamless database of imagery produced from a
large number of images. Achieving this goal requires that the tone of the imagery be matched for
consistency, and that the individual overlapping orthophotos be mossicked together. Once the
mosaics are finished, we clip out the individual tiles. Imagery along adjacent tile edges will not be
displaced by more than one pixel_ The digital orthophotography will covet the entire city including
the shaded areas outside of the city limits. (2) sets of .tif world and Ad images of the final digital
orthophotography; (1) set in the 1250' x 1250' tile format and (1) set in a citywide format on DVD
will be delivered. The digital orthophotography will have a 3" pixel resolution
City of Tamamc, FL Page 4 of 7 January 18, 2008
City of Tamarac Florida - Scope of Work (REVISED)
Photogrammetric Field Edit
This field edit will consist of adding all planimetric features which may not have been visible or
identifiable from the aerial photography. BAE SYSTEMS will Meld edit the rights -of -way and
easements, and check for placement of update features obscured by vegetation or the limits of the
aerial imagery. BAE SYSTEMS will verify the map content for completeness and identify and label
all visible features. These items will be placed in their correct layer in the digital base map.
ArcGIS Server Web Applications
The move from the legacy ArcIMS site to the more capable ArcGIS Server implementation will
provide an easier path for updating content and present a robust user experience. We will install the
most recent version of ArcGIS Server. Discussions can how to best address the city's needs and
expected use will help determine the most optimal configuration. In addition to detailing the
configuration of the supporting infrastructure, we will also begin to outline the specific details of
each application. This includes items such as the layout of the interface, tools and capabilities. As
well as how the user interacts with each of these components. The construction phase entails
continued refinement of some design details and the creation of the web applications and all of their
components. The final phase of this process will see the application(s) ultimately transitioned to the
City of Tamarac for deployment. The migration from ArcIMS to an ArcGIS Server implementation
requires a systematic approach that defines a clear set of requirements. These requirements in turn
lead to the crafting of a solution that meets the expectations of the City's internal and external
customers.
This basic ArcGIS Server Web Application includes the following:
• Evaluation and set-up — (1) week on -site visit to Tamarac for (1) person which includes the
evaluation of current system environment, basic ArcGIS Server set-up and configuration of
a supporting database, and data load into a pre -defined database schema
• Creation of (1) map service — defines layout, symbology, and scale dependencies
• Migration of existing website from ArcMB to ArcGIS Server with same functionality
• Add a simple business locator that permits the user to click on a list of businesses and
highlight a business in the map display
• Documentation / Training
Quality Assurance / Quality Control
BAE SYSTEMS sought and achieved registration by the International Standards Organization (ISO)
in 1998.
ISO standards are a series of internationally recognized Quality System requirements that encompass
all areas of corporate organization. BAE SYSTEMS Quality Program is an extensive set of processes
and tested procedures that ensure our clients receive the highest quality products and services. The
following statements summarize our Program:
• BAE SYSTEMS is committed to providing products and services that will meet or
exceed the expectations of our customers.
City of Tamarac, FL Page 5 of 7 January 18, 2008
BAE SYSTEMS City of Tamarac, Florida -Scope of Work (REVISED)
• BAE SYSTEMS will achieve the goals of our Quality Program through out total and
continuous dedication to world -class quality in all stages and phases of out
production cycle, from beginning to end.
• BAE SYSTEMS will implement our Quality Program via thorough training of our
employees to ensure that they understand our external and internal customers, as
well as project requirements and deadlines, and can apply the proper procedures
needed to meet those requirements on time and without error, each and every time.
• Providing quality products and services is the responsibility of everyone at BAE
SYSTEMS.
• The acceptance of the deliveries will be based on the following acceptance criteria:
- Adherence to the database design specification (100%)
- Completeness of content (95%)
- Positional accuracy (90% - LAMAS)
- Attribute accuracy (95°/u)
Summary of Deliverables
For this project, SAE SYSTEMS will provide all of the deliverables listed below to the City of
Tamarac:
• Survey Report
• AT Report
+ (1) color photo index map
• Camera Calibration Report for the camera used in the 1" = 300' negative scale
photography
• (2) sets of .tif and .sid images of the final digital orthophotography; (1) set in the
1250' x 1250' file format and (1) set in a citywide format on DVD. The digital
orthophotography will have a 3" pixel resolution
+ (1) set of planimetric & DEM and above ground utility data delivered in the City's
geodatabase format on DVD
• (1) set of mylar plots of the areas of new development since February 2003
• Arc Server application(s) similar to ArcIms applications on the City's website
• Documentation of the data and application development so that the City employees
who are not GIS experts can use the applications
Schedule & Acceptance Period
BAE SYSTEMS will provide all of the requested work elements in a time period of (14) months
from the date of successful aerial imagery acquisition. The overall contract will remain open for a
period of (24) months from, notice to proceed by the city. BAE SYSTEMS will be glad to provide
the City with cost proposals for any additional services during the (24) months. The acceptance
period for all deliveries will be (45) days from the date of individual deliveries to the City by BAE
SYSTEMS. We will extend a (1) year warranty on all accepted deliveries from the date of final
delivery. There will be a 10% retainage on this project. SAE SYSTEMS will provide quarterly
invoices for retention withheld on accepted deliveries. This retainage will be paid to BAE SYSTEMS
within (30) days of date of invoice.
City of Tamarac, FL Page 6 of 7 January 18, 2008
City of Tamarac, Florida - Scope of Work (REVISED)
Project Fees (The project fees below include all of the services and deliverables described in
this Scope of Work
1) New Color Aerial Imagery
$ 21,612
2) Project Preparation and Management
$ 16 775
3) Ground Control Surveys
$ 39,209
4) Analytical Aerotriangulation
$15,074
5) Planimetric Base Map Update, DEM & GIS Delivery
$ 267,740
6) Color Digital Orthophotography
$ 28,881
7) Field Edit of Shaded Areas on City Supplied Map
$15,688
8) Photogrammetric Field Edit of unshaded areas on City Map
$ 20,304
9) ArcGIS Server Web Application, base model application
$ 26,229
TOTAL $ 451,512
The above cost breakdown is based on percent complete invoicing. BAE SYSTEMS will provide a
more detailed breakdown to the City after the Project Kickoff Meeting, if it is determined that
invoicing will be on a task completion basis.
Thank you for the opportunity to submit this Scope of Work. We look forward to working with you
on this very important project. If you have any questions or comments concerning this Scope of
Work, please contact Andy Pickford at (856) 793-4316 or andrew.pickford@baesystems.com
Very Truly Yours,
BAE SYSTEMS
•
Andrew F. Pickford
Regional Manager
Didi Rufer
Manager Contracts II
City of Tamarac, FL Page 7 of 7 January 18, 2008
i • "''"I; III- ��l'`�
r 1 �
tool:; r
n
CD
L
lu
V
Z