HomeMy WebLinkAboutCity of Tamarac Resolution R-2007-1811
1
1
Temp. Reso. #11310
October 22, 2007
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2007
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA, ACCEPTING A GRANT
IN THE AMOUNT OF $42,000 FROM THE SOUTH
FLORIDA WATER MANAGEMENT DISTRICT WATER
SAVINGS INCENTIVE PROGRAM; AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXECUTE A
PROJECT AGREEMENT BETWEEN THE SOUTH
FLORIDA WATER MANAGEMENT DISTRICT AND THE
CITY OF TAMARAC FOR GRANT FUNDING IN THE
AMOUNT OF $42,000 WITH AN IN -CASH AND IN -KIND
SERVICES MATCH OF $50,100 FOR A TOTAL
PROJECT COST OF $92,100, TO PROVIDE FOR
WATER SAVING DEVICES FOR RESIDENTS AND
BUSINESSES OF TAMARAC; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Tamarac desires to provide its
residents and visitors a higher level of service by enhancing and improving its
environment; and
WHEREAS, the South Florida Water Management District, through the Water
Savings Incentive Program, provides grants to local governments to promote water
conservation; and
WHEREAS, the City of Tamarac applied to the South Florida Water
Management District for a grant in the amount of $42,000 to provide for water saving
devices to residents and businesses of Tamarac and was awarded the grant as
Temp. Reso. #11310
October 22, 2007
Page 2
indicated in the October 3, 2007 correspondence from the South Florida Water
Management District attached hereto as Exhibit 1; and
WHEREAS, the City is willing to match the $42,000 of grant funding with
$50,100 in cash and in -kind services from staff time, rebates, water conservation
devices, and advertising costs for a total project cost of $92,100; and
WHEREAS, the Assistant City Manager and Director of Utilities recommend
acceptance of grant funds and execution of the Project Agreement between the
South Florida Water Management District and the City of Tamarac; and
WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to
be in the best interest of the residents and businesses of the City of Tamarac to
accept grant funding for the provision of water saving devices and to execute the
South Florida Water Management District Project Agreement for grant funding in the
amount of $42,000 and provide an in -cash and in -kind services match of $50,100 for
a total project cost of $92,100.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are HEREBY ratified and
confirmed as being true and correct and are HEREBY made a specific part of this
Resolution.
SECTION 2: The City Commission of the City of Tamarac HEREBY accepts
the grant award of $42,000 from the South Florida Water Management District.
Temp. Reso. #11310
October 22, 2007
Page 3
SECTION 3: The appropriate City Officials are HEREBY authorized to execute
the Project Grant Agreement (hereto attached as Exhibit 2) between the City of
Tamarac and the South Florida Water Management District Water Savings Incentive
Program for grant funding in the amount of $42,000 with an in -cash and in -kind
services match of $50,100 in staff time, rebates, water conservation devices, and
advertising costs for a total project cost of $92,100 to provide for water saving
devices to residents and businesses of Tamarac.
SECTION 4: The appropriate City Officials are HEREBY authorized to amend
the Grants Fund budget for the Water Conservation Device program in the amount of
$42,000 and appropriate said funds including any and all subsequent budgetary
transfers to be in accordance with proper accounting standards.
SECTION 5: All resolutions or parts of resolutions in conflict herewith are
HEREBY repealed to the extent of such conflict.
SECTION 6: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part
or application, it shall not affect the validity of the remaining portions or applications
of this Resolution.
1
Temp. Reso. #11310
October 22, 2007
Page 4
SECTION 7: This Resolution shall become effective immediately upon
adoption.
PASSED, ADOPTED AND APPROVED this l A,* day of ,�/►� , 2007.
ATTEST:
MARION SWENSON, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
I
SAMUEL S. OOREN
CITY ATTORNEY
BETH i
i44 •
RECORD OF COMMISSION VOTE:
MAYOR FLANSBAUM-TALABISCO Ile
DIST 1: COMM. PORTNER
DIST 2: COMM. ATKINS-GRAD
DIST 3: WM SULTANOF
DIST 4: COMM. DRESSLER 1,6,4-1
1
1
1
SOUTH FL ]RWA' ATER MANAGEMENT DJISTRI(CT
1'S r;�' TA
August 10, 2007
City of Tamarac
Attn: Jeffrey L. Miller, City Manager
7525 NW 88`h Avenue
Tamarac, FL 33321
Dear Mr, Miller:. ,
Subject: Indoor Plumbing Retrofit
RFP No. 60000074
Project: FY 2008 Water Savings Incentive Program (WaterSIP)
The South Florida Water Management District (District) would like to take this opportunity to
express our appreciation for your interest in the FY 2008 Water Savings Incentive Program.
The evaluation committee has completed its review of all applications submitted in response to
the above referenced solicitation.
After careful consideration of your application and written proposal, the District is pleased to
inform you that funding for the project referenced above in the amount of $42,000.00 has been
approved by our Governing Board. You will be receiving a contract in the mail shortly for this
project. The contract will need to be signed by an individual with signature authority on behalf
of your organization.
We look forward to working with you on this important project. Should there be any questions,
or if you require any additional information, kindly contact me at (561) 682-6011 or via email at
bthayer,&,sfwmd.gov_.
Sincerely yours,
BettyrThayer y
Sr. Contract Specialist
Procurement Department
c: Stacey Adams — MSC 4362
330-1 Gun Club Road, West Palm. Beach, Florida 33406 • (561) 686-8800 • FL WA75 1-800-432-2045
Mailing Address: P.O. Box 24680, Nest Palm Beach, FL 33416-4680 ^ w,A-v.sfwmd.gov
LORIGINAL.,
Recipient:
City of Tamarac
Recipient's Project Manager:
Michael Gresek
Address:
7525 NW 881h Avenue
Tamarac, Florida 33321
Telephone: (954) 597-317
Fax: (954) 597-3520
SFWMD Project Manager:
Natalie Schneider
Telephone No: (561) 682-2545
Fax No: (561) 681-2027
SFWMD Contract Specialist:
Betty Thayer
Telephone: (561) 682-6011
Fax: (561) 681-6275
Address:
P.O. Box 24680
3301 Gun Club Road
West Palm Beach, FL 33416-4680
��w/il4/��.� 1G{�l�•...4/4M111l./Gi .i��PFi E�/-/J�.1,/4V11Wk�.Y.1WAl��lruw�+�Wv,VV
I
Y
E
E
$''
Insurance: Not Applicable
Federal Employer Identification Number: 59-1039552
Project Title: Indoor Plumbing Retrofit
Description: Replacement of older, higher volume plumbing fixtures.
Agreement No. 4600001087, Page 1 of 9
This Agreement is entered into between "the Parties," the South Florida Water Management
District (SFWMD), the "District", and the undersigned Applicant, hereinafter referred to as the
"Recipient." The Recipient warrants and represents that it has no obligation or indebtedness that
would impair its ability to fulfill the terms and conditions of this Agreement, and shall abide by
all legal, financial, and reporting requirements, such as matching funds and final reports for all
funding received by the Recipient from the District.
ARTICLE 1 — PROJECT
1.1 The Recipient shall, to the satisfaction of the District, fully and timely install and perform
all work items described in the "Statement of Work," attached hereto as Exhibit "A,"
hereinafter referred to as the "Project", and made a part of this Agreement.
1.2 As part of the services to be provided by the Recipient under this Agreement, the
Recipient shall substantiate, in whatever form reasonably requested by the District, any
supporting documentation utilized as a basis for payment by the District. This paragraph
shall survive the expiration or termination of this Agreement.
1.3 Attached to this Agreement are the following exhibits which are incorporated herein:
Exhibit A
Statement of Work
Exhibit B
Summary of Tasks and Deliverables
Exhibit C
Quarterly Progress Report Form
Exhibit D
Final Summary Reporting Form
ARTICLE 2 — TERM OF THE AGREEMENT
2.1 This Agreement shall commence on October 1, 2007 and shall terminate on September 30,
2008.
2.2 The Parties agree that time is of the essence in the performance of each and every
obligation under this Agreement.
ARTICLE 3 — COMPENSATION / CONSIDERATION
3.1 As consideration for providing the goods and services required by this Agreement, the
District will pay the Recipient the funding amount as specified on the first page of this
Agreement. Such amount is a not -to -exceed amount and therefore, no additional
consideration will be authorized. The Recipient shall provide at least fifty percent (50%) of
the total project cost, with the exception of designated REDI communities.
3.2 The Recipient assumes sole responsibility for all work which is performed pursuant to
Exhibit "A." By providing funding hereunder, the District does not make any warranty,
guaranty, or any representation whatsoever regarding any of the work performed hereunder,
Agreement No. 4600001087, Page 2 of 9
including but not limited to the adequacy or sufficiency of all or any part of work described
in Exhibit "A".
3.3 The Recipient hereby agrees not to use District funding for any work associated with the
design and permitting aspects of the Project. District funds will be used only for non -
capital costs for the purchase and installation activities described in Exhibit "A."
ARTICLE 4 — FUNDING PAYMENTS AND REPORTING
4.1 The District will make payment to the Recipient upon completion and acceptance of the
deliverable(s) as described in the Summary Schedule of Tasks and Deliverables, attached
hereto as Exhibit "B". The Recipient shall provide certification that all work has been
completed in accordance with Exhibit "A" of this Agreement.
4.2 The Recipient's invoice(s) shall reference the District's Agreement Number and shall be
sent to the following address:
South Florida Water Management District
ATTN: Accounts Payable
3301 Gun Club Road — MS 6230
West Palm Beach, FL 33406
The Recipient shall not submit an invoice to any other address at the District. In order to
expedite the invoice review and approval process, the Recipient also shall submit a copy
of each invoice to the Project Manager along with the backup documentation necessary
(e.g., vendor invoices, in -kind contributions) for the Project Manager to be able to
ascertain clearly that each deliverable in the invoice has been completed.
4.3 The District will have the right to inspect all work and review final reports before
authorization of payment is made to the Recipient. It is the policy of the District that
payment for all goods and services will be made in a timely manner and that interest
payments are made on late payments. In accordance with Florida Statutes, Section 218.70,
Florida Prompt Payment Act, a "proper" invoice is defined as an invoice that conforms to
all statutory requirements and all District requirements as set forth in the Agreement for
invoice submission. The time at which payment is due from the District will be forty-five
(45) days from receipt of a proper invoice and acceptance of services and/or deliverables,
based on compliance with the statutory requirements set forth in Section 218.70, F.S. and
upon satisfaction of the District conditions as detailed in the Agreement.
Failure of the Recipient to follow the instructions set forth in the Agreement regarding a
proper invoice and acceptable services and/or deliverables may result in an unavoidable
delay in payment by the District. All payments due from the District for a proper invoice
and acceptable services and/or deliverables and not made within the time specified in this
section will bear interest from thirty (30) days after the due date at the rate of one percent
(1 %) per month on the unpaid balance. The Recipient shall invoice the District for
payment of any accrued unpaid interest.
Agreement No. 4600001087, Page 3 of 9
Any disputes regarding invoice payments, which cannot be resolved by the appropriate
department of the District, will be concluded by final written decision of the District
Leadership Team no later than sixty (60) days after the date on which the District received
the proper invoice.
4.4 Upon award of the Agreement, the Recipient shall provide to the District a detailed
schedule of the Project. The Recipient shall provide to the District quarterly progress
reports summarizing a brief description of the current status of the Project, and the extent of
Project completion. Upon request by the District, the Recipient shall provide as supporting
documentation, all work products associated with the completion of the tasks designated in
the Work Breakdown Structure and Schedule of Deliverables in the Statement of Work,
Exhibit "A," attached to this Agreement.
ARTICLE 5 — CONTRACT MANAGEMENT
5.1 The Parties shall direct all matters arising in connection with the performance of this
Agreement to the attention of the Project Manager for attempted resolution or action. The
Project Manager will be responsible for overall coordination and oversight relating to the
performance of this Agreement.
5.2 All notices, demands, or other communications regarding this Agreement, other than those
set forth in paragraph 4.2 above, shall be in writing and forwarded to the attention of both
the Project Manager and the Contract Specialist noted on the first page of this Agreement
by certified mail, return receipt requested.
5.3 Should either party change its address, written notice of such new address shall promptly be
sent to the other party.
5.4 All correspondence to the District under this Agreement shall reference the District's
Agreement Number.
ARTICLE 6 -- TERMINATION / REMEDIES
6.1 It is the policy of the District to encourage good business practices by requiring recipients
to materially perform in accordance with the terms and conditions of the Agreement. In
accordance with Chapter 40E-7, Part II of the Florida Administrative Code, "Material
Breach" is defined as any substantial, unexcused non-performance by failing to perform an
act that is an important part of the transaction or performing an act inconsistent with the
terms and conditions of the Agreement.
If the Recipient materially fails to fulfill its obligations under this Agreement, the District
will provide written notice of the deficiency by forwarding a Cure Notice citing the specific
nature of the material breach. The Recipient shall have thirty (30) days to cure the breach.
If the Recipient fails to cure the breach within the thirty (30) day period, the District will
issue a Termination for Default Notice. Once the District has notified the Recipient that it
has materially breached its contract with the District, by sending a Termination for Default
Notice, the District's Governing Board will determine whether the Recipient should be
suspended from doing future work with the District, and if so, for what period of time. The
District's Governing Board will consider the factors detailed in Chapter 40E-7, Part II of
Agreement No. 4600001087, Page 4 of 9
the Florida Administrative Code in making a determination as to whether a Recipient
should be suspended, and if so, for what period of time. Should the District terminate for
default in accordance with this provision, the District will be entitled to recover
procurement costs in addition to all other remedies under law and/or equity.
6.2 The District may terminate this Agreement at any time for convenience upon thirty (30)
calendar days prior written notice to the Recipient. The performance of work under this
Agreement may be terminated by the District in accordance with this clause in whole, or
from time to time in part, whenever the District will determine that such termination is in
the best interest of the District. Any such termination will be effected by delivery of a
Notice of Termination to the Recipient, specifying the extent to which performance of
work under the Agreement is terminated, and the date upon which such termination
becomes effective. In the event of termination, the District will compensate the Recipient
for all authorized and accepted work performed through the termination date. The District
will be relieved of any and all future obligations hereunder, including but not limited to,
lost profits and consequential damages under this Agreement. The District may withhold
all payments to the Recipient for such work until such time as the District determines the
exact amount due to the Recipient.
6.3 In the event a dispute arises, which the Project Managers cannot resolve between
themselves, the Parties shall have the option to submit to non -binding mediation. The
mediator or mediators shall be impartial, shall be selected by the Parties, and the cost of the
mediation shall be borne equally by the Parties. The mediation process shall be confidential
to the extent permitted by law.
ARTICLE 7 — RECORDS RETENTION
7.1 The Recipient shall maintain records and the District will have inspection and audit rights
as follows:
A. Maintenance of Records. The Recipient shall maintain all financial and non -financial
records and reports directly or indirectly related to the negotiation or performance of
this Agreement, including supporting documentation for any service rates, expenses,
research or reports. Such records shall be maintained and made available for inspection
for a period of five (5) years from completing performance and receiving final payment
under this Agreement.
B. Examination of Records. The District or its designated agent will have the right to
examine in accordance with generally accepted governmental auditing standards all
records directly or indirectly related to this Agreement. Such examination may be
made only within five (5) years from the date of final payment under this Agreement
and upon reasonable notice, time and place.
C. Extended Availability of Records for Legal Disputes. In the event the District should
become involved in a legal dispute with a third party arising from performance under
this Agreement, the Recipient shall extend the period of maintenance for all records
relating to the Agreement until the final disposition of the legal dispute, and all such
records shall be made readily available to the District.
Agreement No. 4600001087, Page 5 of 9
D. Periodic Audits. The District will perform audits periodically to ensure funding
objectives are being met.
ARTICLE 8 — STANDARDS OF COMPLIANCE
8.1 The Recipient, its employees, subcontractors or assigns, shall comply with all applicable
federal, state, and local laws and regulations relating to the performance of this Agreement.
The District undertakes no duty to ensure such compliance, but will attempt to advise the
Recipient, upon request, as to any such laws of which it has present knowledge.
8.2 The laws of the State of Florida shall govern all aspects of this Agreement. In the event it
is necessary for either party to initiate legal action regarding this Agreement, venue shall
be in the Fifteenth Judicial Circuit for claims under state law and in the Southern District of
Florida for any claims, which are justifiable in federal court.
8.3 The Recipient shall allow public access to all project documents and materials in
accordance with the provisions of Chapter 119, Florida Statutes. Should the Recipient
assert any exemptions to the requirements of Chapter 119 and related Statutes, the burden
of establishing such exemption, by way of injunctive or other relief as provided by law,
shall be upon the Recipient.
8.4 Pursuant to Section 216.347, Florida Statutes, the Recipient is prohibited from the
expenditure of any funds under this Agreement to lobby the Legislature, the judicial
branch, or another state agency.
8.5 The Recipient shall obtain, at its sole expense, all necessary licenses, authorizations and
permits from the appropriate private party or federal, state, municipal or local agency, and
other governmental approvals, prior to commencing performance of this Agreement. A
delay in obtaining permits shall not give rise to a claim by the Recipient for additional
compensation. If the Recipient is unable to obtain all necessary permits in a timely manner,
either party may elect to terminate this Agreement, each party to bear its own costs,
notwithstanding other provisions of this Agreement to the contrary.
8.6 The Recipient hereby assures that no person shall be excluded on the grounds of race,
color, creed, national origin, handicap, age, or sex, from participation in, denied the benefits
of, or is otherwise subjected to discrimination in any activity under this Agreement. The
Recipient shall take all measures necessary to effect these assurances.
8.7 The Recipient hereby assures that it is not on the State's Convicted Vendor List, or the
District's Suspension of Contracts List.
ARTICLE 9 — INDEMNIFICATION AND INSURANCE
9.1 For value received, which is hereby acknowledged, the Recipient shall defend, indemnify,
save, and hold the District, its officers, directors, board members, agents, assigns, and
employees harmless from liabilities, damages, losses, and costs, including but not limited to
reasonable attorney's fees, to the extent caused by the negligence, recklessness or
intentionally wrongful conduct of the Recipient and other persons employed or utilized by
the Recipient in the performance of the Agreement. The District will have the right to
Agreement No. 4600001087, Page 6 of 9
approve counsel selected by the Recipient to defend the District in the event the District is
named in any legal action.
The Recipient further acknowledges that it is solely responsible for ensuring its
compliance and the compliance of its subcontractors, suppliers, agents, assigns, invitees
and employees with the terms of this Agreement. This paragraph shall survive the
expiration or termination of this Agreement.
ARTICLE 10 - RELATIONSHIP BETWEEN THE PARTIES
10.1 The Recipient shall be considered an independent contractor and neither party shall be
considered an employee or agent of the other party. Nothing in this Agreement shall be
interpreted to establish any relationship other than that of an independent contractor
between the Parties and their respective employees, agents, subcontractors, or assigns
during or after the performance of this Agreement. Both parties are free to enter into
contracts with other parties for similar services.
10.2 The Recipient shall not assign, delegate or otherwise transfer its rights and obligations as
set forth in this Agreement without the prior written consent of the District. Any attempted
assignment in violation of this provision will be void.
10.3 It is the intent and understanding of the Parties that this Agreement is solely for the benefit
of the Recipient and the District. No person or entity other than the Recipient or the
District shall have any rights or privileges under this Agreement in any capacity
whatsoever, either as third party beneficiary or otherwise.
ARTICLE 11 - GENERAL PROVISIONS
11.1 Notwithstanding any provisions of this Agreement to the contrary, the Parties shall not be
held liable for any failure or delay in the performance of this Agreement that arises from
fires, floods, strikes, embargoes, acts of the public enemy, unusually severe weather,
outbreak of war, restraint of government, riots, civil commotion, force majeure, act of God,
or for any other cause of the same character which is unavoidable through the exercise of
due care and beyond the control of the Parties. Failure to perform shall be excused during
the continuance of such circumstances, but this Agreement shall otherwise remain in
effect. This provision shall not apply if the Statement of Work — Exhibit "A" of this
Agreement specifies that performance by the Recipient is specifically required during the
occurrence of any of the events herein mentioned.
11.2 Any inconsistency in this Agreement shall be resolved by giving precedence in the
following order:
A. Terms and Conditions outlined in Articles 1-1 I.
B. Exhibit "A" Statement of Work.
C. All other exhibits, attachments and documents specifically incorporated herein by
reference.
Agreement No. 4600001.087, Page 7 of 9
11.3 Failures or waivers to insist on strict performance of any covenant, condition, or provision
of this Agreement by the Parties, their successors and assigns shall not be deemed a waiver
of any of its rights or remedies, nor shall it relieve the other party from performing any
subsequent obligations strictly in accordance with the terms of this Agreement. No waiver
shall be effective unless in writing and signed by the Party against whom enforcement is
sought. Such waiver shall be limited to provisions of this Agreement specifically referred
to therein and shall not be deemed a waiver of any other provision. No waiver shall
constitute a continuing waiver unless the writing states otherwise.
11.4 Should any term or provision of this Agreement be held, to any extent, invalid or
unenforceable, as against any person, entity or circumstance during the term hereof, by
force of any statute, law, or ruling of any forum of competent jurisdiction, such invalidity
shall not affect any other term or provision of this Agreement, to the extent the Agreement
shall remain operable, enforceable and in full force and effect to the extent permitted by
law.
11.5 This Agreement may be amended only with the written approval of the Parties.
11.6 This Agreement states that all publicity/outreach media will be jointly planned by the
Recipient and the District and any and all materials, events, or endorsements arising out of
this award will require prior District approval.
11.7 This Agreement states the entire understanding and Agreement between the Parties and
supersedes any and all written or oral representations, statements, negotiations or
Agreements previously existing between the Parties with respect to the subject matter of
this Agreement. The Recipient recognizes that any representations, statements or
negotiations made by District staff do not suffice to legally bind the District in a
contractual relationship unless they have been reduced to writing and signed by an
authorized District representative. This Agreement shall insure to the benefit of and shall
be binding upon the Parties, their respective assigns, and successors in interest.
Agreement No. 4600001087, Page 8 of 9
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby execute
this Agreement on the date written below.
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
BY ITS GOVERNING BOARD
IN
Frank Hayden, Procurement Director
Date:
SFWMD Procurement Approved:
s'
By: � � J/CCt � �: �. Date: � yt �
SFWMD Office of Counsel Approved:
Ln
Date:
CITY OF TAMARAC, FLORIDA
By Authorized Offs /'7
Printed Name: ri l t-L-
Title: CGt71- 1
Date: I � I I CA 161
AP D AS FORM;
'CffY ATTORNEY
Agreement No. 4600001087, Page 9 of 9
EXHIBIT "A"
STATEMENT OF WORK
City of Tamarac
Indoor Plumbing Retrofit
A. Introduction/Background
Water conservation is becoming part of the consciousness of water utilities and residents of
South Florida. The City of Tamarac has been working hard to create a "Culture of
Conservation" with its citizens. In 2002-03, Tamarac participated in a Broward County and
SFWMD program that provided for the installation of rain sensor devices on irrigation systems
using City water. After sixty-four devices were installed, water usage had an average reduction
of 20% at the end of the program, and the program was continued in 2006.
Indoor water conservation is also important and is a priority for Tamarac this year. Showers and
toilets account for most indoor water consumption. Consequently, Tamarac is seeking grant
assistance to help promote the replacement of older, higher volume plumbing fixtures, such as
showerheads, faucet aerators, and toilets for residents and businesses. For example, food
service businesses are high water consumers. Dishwashing accounts for as much as two-thirds
of the water use, thus having the greatest potential for water savings. The pre -rinse removes
food from dishware, utensils, and pans prior to placing them in the dishwasher. Low flow and
high velocity spray nozzles increases performance and efficiency over older, inefficient models
with a corresponding energy savings for heating the water. Therefore, promoting the City's
plumbing fixture replacement program is a necessary part of our "Culture of Conservation". It is
easy to implement, can save significant quantities of water, and can be cost-effective.
Education and retrofit programs will help continue the buy -in necessary to meet the City's indoor
water conservation goal of keeping the rate of water use constant, despite the growing
population in Tamarac.
Using low cost water conservation technology and educational programs to reduce water usage
will help to promote conservation, even in non -drought times.
Moreover, water conservation programs can serve a purpose besides lowering water use. By
encouraging water conservation, water systems may avoid the need for major capital
improvements to meet higher demand, thus saving taxpayer dollars.
In a report from the Florida Department of Environmental Protection's Water Conservation
Initiative, toilet replacement was ranked as a high priority item due to the high amount of water
saved and the cost effectiveness associated with the replacements. According to the profile of
housing characteristics in the 2000 census, the City of Tamarac has more than 15,000 housing
units constructed before the year 2000. Since homes were constructed with both high volume
toilets and showerheads during this time, Tamarac began a replacement program in FY2007
and is requesting grant funds to help continue the program. Replacing a pre-1994 toilet with a
new, higher -efficiency model can reduce water used for flushing by at least 60%, saving about
14% of total indoor water use. Savings for a typical household could be more than 16,000
gallons per year. Since low flow toilets can save up to 4 gallons per flush, replacing 250 units
would save more than 4.1 million gallons per year, based on an average of five flushes per day
per person.
Page 1 of 4, Exhibit "A" to Agreement 4600001087
Significant water savings may also be achieved by replacing an older 5-gpm showerhead with a
2-gpm showerhead. These low flow showerheads can save up to 50 gallons per average
shower. Based on an average of three people per home, replacing 250 units would save more
than 13.7 million gallons per year. To further increase water savings, the program will provide
each participant with low flow showerheads and aerators. These fixtures also create more
efficient bathrooms since using less water means less electricity is needed to heat the water
(less cost), and less water is discharged into the wastewater system.
Businesses may also benefit from these savings. Pre -rinse valves are used in restaurants,
bars, and at most locations that include food services such as hospitals and nursing homes.
Pre -rinse spray valves are an integral part of a dishwashing station to knock food particles off
dirty dishes before running the dishes through the dishwasher. Most of the valves on these
sprayers are designed to spray water from anywhere between 2.5-gpm to 5.0-gpm. Replacing
these high flow pre -rinse spray valves with a low flow unit, defined as 1.6-gpm, can save
significant amounts of water. For instance, if the pre -rinse spray unit is used for three hours per
day, replacing a 2.6-gpm valve with a 1.6-gpm valve will yield a reduction of approximately
66,000 gallons per year, or 38%, in daily water consumption.
In FY2007, the City of Tamarac began a program to replace pre -rinse spray valves in
restaurants. Participating restaurants are receiving a water audit and aerators along with their
spray valve. The City would like to continue the program in FY2008 to include other food
service locations.
Potential Water Saving Calculations
Bathroom Retrofit Water Savings
+ 17.8 million gallons/year
+ Replace 250 toilets
• Average 5 flushes per day per person @ 3 gallons per flush (average)
• Assuming 3 people per home
• Average savings
• 15 gal/person/day x 3 people = 45 gallon/home/day
• 45 gallon/home/day x 365 = 16,425 gallons/home/year
• 16,425 gallons/home/year x 250 homes = 4.1 Million gallons/year
Replace 250 showerheads
• Average 10 minute showers per day per person @ 5 gpm (average)
• Assuming 3 people per home
• Average savings
• 50 gal/person x 3 people = 150 gallon/home/day
• 150 gallon/home/day x 365 = 54,750 gallons/home/year
• 54,750 gallons/home/day x 250 = 13.7 Million gallons/year
Cost of Bathroom Retrofits
• $27,000
o $100/toilet x 250 homes = $25,000
o $8/showerhead and aerator x 250 homes = $2,000
Pre -Rinse Spray Valve Program Savings
• 730,000 gallons/year
Page 2 of 4, Exhibit "A" to Agreement 4600001087
o Replace 100 Spray Valves
o Assuming 4 hours of use per day
• 200 gallons per day (manufacturer's estimate)
• 200 gallons per day x 365 = 73,000 gallons/installation/year
• 73,000 gallons/installation/year x 100 installations = 730,000 gallons/year
o Does not include water savings from installation of aerators or recommendations
from a water use audit
Cost of Pre -Rinse Spray Valve Program
• $15,000
o $150/installation x 100 installations = $15,000
Total
• $42,000
• 17.9 Million gallons/year conserved
B. Objectives
This program will be directed to residents in the older portions of the City of Tamarac. By using
records from the Building Department, we can identify the older homes. The utilities billing
system allows mailings directed to these portions of the City.
Under the program, the City intends to offer $100 rebates to encourage single-family
homeowners to replace older, inefficient toilets. In FY2007, 100 rebates were offered and our
goal is to offer 250 in FY2008. Participating homeowners will also receive showerheads and
aerators for each bathroom.
The City also intends to install pre -rinse valve devices in commercial kitchens including but not
limited to restaurants, schools, hospitals, assisted living facilities, and supermarkets. The
program will include water audits, recommendations for further water savings, and the
installation of aerators.
C. Scope of Work
Participants: Rebates for bathroom retrofits will be offered to owners of single family homes
receiving water from the City of Tamarac. The residences must have toilets that use more than
1.6 gpm. In addition, participants must supply proof of purchase to receive the rebate. There is
a limit of two rebates per household, which are not retroactive to the beginning of the program.
Participants will also receive water conservation information.
Any food service business in the City of Tamarac will be eligible for a pre -rinse spray valve
replacement.
October 1, 2007 — November 30, 2007
• Send Toilet Rebate Applications in water bills to targeted homeowners
• Advertise program in City of Tamarac publication
• Contract with Niagara Conservation to begin Pre -Rinse Spray Valve Program
• Prepare mailing list for Pre -Rinse Spray Valve Program
December 1, 2007 — June 30, 2008
• Continue sending Toilet Rebate Applications to targeted homeowners
Page 3 of 4, Exhibit "A" to Agreement 4600001087
• Follow-up at homes that received rebates to assure installation
• Prepare quarterly reports for the District
July 1, 2008 — July 31, 2008
• Prepare invoice for submittal to South Florida Water Management District
D. Work Breakdown Structure
The work breakdown structure associated with this project is described below. Note that if the
project is complete prior to the due date of a Status Report (Tasks 1-3), then the Final Report
shall replace the Status Report and subsequent Status Reports shall not be required.
Task 1 - Status Report: Recipient shall submit to the project manager a status report
summarizing progress made to date, issues of concern potentially affecting project
performance, and any other information pertinent to the project.
Due Date: December 31, 2007
Task 2 - Status Report: Recipient shall submit to the project manager a status report
summarizing progress made to date, issues of concern potentially affecting project
performance, and any other information pertinent to the project.
Due Date: March 31, 2008
Task 3 - Status Report: Recipient shall submit to the project manager a status report
summarizing progress made to date, issues of concern potentially affecting project
performance, and any other information pertinent to the project.
Due Date: June 30, 2008
Task 4 -- Recipient shall prepare 250 $100 rebates on water -saving toilets and $8 rebates on
water -saving showerheads and aerators and purchase 100 water -saving pre -rinse spray valves.
Due Date: December 31, 2007
Task 5 - Recipient follow-up with homes receiving rebates and installation of pre -rinse spray
valves. Recipient shall quantify results post installation and provide actual water savings figures
to the project manager.
Due Date: August 29, 2008
Task 6 -- Recipient shall submit to the project manager the reimbursement request package, to
include but not limited too, signed certification letter that the project is complete per the contract,
vendor invoices, man-hours, and any other in -kind contributions.
Due Date: August 29, 2008
Task 7 — Final Report: Recipient shall submit to the project manager a Final Project Report
summarizing all work performed during the course of the project as well as actual water savings
to date versus original estimated water savings.
Due Date: September 30, 2008
Page 4 of 4, Exhibit "A" to Agreement 4600001087
EXHIBIT "B"
SUMMARY SCHEDULE OF TASKS AND DELIVERABLES
City of Tamarac — Indoor Plumbing Retrofit
• A summary deliverable schedule associated with this project is set forth below. The schedule is based on a
one (1) year agreement from October 1, 2007 to September 30, 2008.
• The Recipient shall submit all deliverables to the District's Project Manager. All deliverables submitted
hereunder are subject to review by the District. The Recipient hereby agrees to provide the District all
deliverables, data and information described in the Statement of Work.
• The Recipient shall provide quarterly progress reports summarizing a brief description of the current status of
the Project and the extent of Project completion. Progress reports are due by December 31, 2007; March 31,
2008; and June 30, 2008. The final report is due no later than September 30, 2008, Reports will provide detail
on the progress of the project and outline any potential issues affecting project completion. Progress reports
shall be submitted on the Quarterly Progress Report Form, attached hereto as Exhibit "C.
• Payment shall be made following receipt and acceptance by the District of project deliverables in accordance
with the schedule set forth below. Total payment by the District for all work completed herein shall not exceed
the amount of $42,000.00. All payments are subject to District fiscal year appropriations. The Recipient shall
contribute funding in the amount of $50,100.00 or 55 percent of actual costs.
• If the total consideration for this Agreement is subject to multi -year funding allocations, funding for each
applicable fiscal year of this Agreement will be subject to Governing Board budgetary appropriation. In the
event the District does not approve funding for any subsequent fiscal year, this Agreement shall terminate
upon expenditure of the current funding, notwithstanding other provisions in this Agreement to the contrary.
N/A
December 31, 2007
N/A
1
Status Report
2
Status Report
NIA
March 31, 2008
N/A
3
Status Report
N/A
June 30, 2008
N/A
Preparation of $100 rebates on
water -saving toilets and $8 rebates
December 31,
4
on water -saving showerheads and
2007
N/A
$21,000
aerators (250 homes). Purchase
water -saving spray valves (100).
Follow-up with homes receiving
5
rebates and installation of pre -rinse
August 29, 2008
N/A
$21,000
spray valves.
6
Reimbursement Request Package
August 29, 2008
N/A
N/A
Final Project Report— the final
7
report must include actual water
N/A
September 30,
N/A
savings versus original estimated
2008
savings
TOTAL DISTRICT PAYMENT $42,000
" The deadline for the final invoice submittal is August 29, 2008, However, this invoice could be
submitted before August 29, 2008
Page 1 of 1, Exhibit "B" to Agreement No. 4600001087
Contract 4: 1 Reporting Quarter: 1 2 3 4
Project Title: I Funding Recipient:
Progress Summary:
Tasks Completed: I Tasks Behind Schedule:
Recommended Actions:
Submitted by: , Project Manager, E-Mail:
'.1 3 at Wb fwArd
f^'
Rep( ri as ')t aN rid/or Questions: Flees ��t NN to r`Natali, Scl neider; Project
3 , ni hne' fi�nirritl._JOy
Page 1 of 1, Exhibit "C" to Agreement No. 4600001087
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
2007 — 2008 WATER SAVINGS INCENTIVE PROGRAM
FUNDING PROGRAM
EXHIBIT "D"
FINAL SUMMARY REPORTING FORM
Project Summary Report --- FY 2008
Project Name Project Manager
SFWMD Contract Number Project Owner
Pd
Type of Water Savings Incentive Quantity of Water Saved (MGM
Project Duration
Project
Proposed I Actual Start I Finish
To the best of my knowledge, the above information is correct
Project Manager
- All supporting documentation is to be included to support Actual Costs and Actual Water Savings for
this project as specified in the deliverables table.
Page 1 of 1, Exhibit "D" to Agreement No. 4600001087