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Home My WebLink AboutCity of Tamarac Resolution R-2007-192Temp Reso#11313— October 17, 2007 ' Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO R-2007- I90� A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO APPROVE THE CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER FY2006- 2007) FOR THE U.S. DEPARTMENT OF HOUSING & URBAN DEVELOPMENT (HUD)'S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAMS FOR HUD'S FISCAL YEAR 2006-2007; CASE NO.19-MI-07; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, as of October 1, 2006, the City of Tamarac has received funding from the U.S. Department of Housing and Urban Development (HUD) for HUD's Fiscal Year (FY2006-2007) in the amount of $434,900.00 for its Community Development Block Grant (CDBG) Program; and WHEREAS, at the conclusion of each funded year, the City of Tamarac must prepare a Consolidated Annual Performance Evaluation Report (CAPER), which details the expenditures for its approved projects and programs undertaken during that fiscal year; and WHEREAS, an advertised public review period began on October 29, 2007 and ended on November 27, 2007 and any comments received were made a part of the document; and Temp Reso#11313— October 17, 2007 Page 2 WHEREAS, the approved CAPER FY 2006-2007 document will be submitted to HUD for approval by December 15, 2007; and WHEREAS, the Director of Community Development recommends approval; and WHEREAS, the City Commission of the City of Tamarac, Florida, deems it to be in the best interests of the citizens and residents of the City of Tamarac to approve the Consolidated Annual Performance Evaluation Report (CAPER FY2006-2007) for submittal to the U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE ' CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific partof this Resolution. SECTION 2: That the City Commission adopt the Consolidated Annual Performance Evaluation Report (CAPER FY 2006-2007) (attached hereto as Exhibit " 1 ") to be submitted to the U.S. Department of Housing and Urban Development (HUD) consistent with Community Development Block Grant (CDBG) Program requirements. SECTION 3: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. 1 Temp Reso#11313— October 17, 2007 Page 3 SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or application, it shall not affect the validity of the remaining portions or applications of this Resolution. SECTION 5: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this 2& ay of Legkl 12007 1 t� BETH FLANSBAUM-TALABISCO MAYOR ATTEST: a tf_'1/ MARION SWENS N, CMC CITY CLERK I HEREBY CERTIFY that I have approved this RESOLUTION as to form. ' SAM EL S. GC REN CITY ATTORNEY RECORD OF COMMISSION VOTE: MAYOR FLANSBAUM-TALABISCO DIST 1: COMM. PORTNER DIST 2: COMM. ATKINS-GRAD DIST 3: V/M SULTANOF DIST 4: COMM. DRESSLER Consolidated Annual Performance and Evaluation Report FY 2006 - 2007 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM GRANT NO. B-06-MC-12-0048 City of Tamarac FY 2006 - 2007 CAPER CgPER Consolidated Annual Performance and Evaluation Report FY 2006 - 2007 City of Tamarac Mayor Beth Talabisco Vice Mayor Marc L. Sultanof Commissioner Patricia Atkins -Grad Commissioner Harry Dressler Commissioner Edward C. Portner City Manager Jeffrey Miller Prepared By: City of Tamarac Community Development Department Housing Division 7525 NW 88th Avenue Tamarac, FL 33321 December 2007 City of Tamarac FY 2006 - 2007 CAPER 2 TABLE OF CONTENTS I. Introduction........................................................................................................... 4 II. Funding Categories.................................................................................5 Ill. Community Description........................................................................................ 6 IV. City Map...............................................................................................8 V. Narrative of Annual Performance........................................................................ 9 VI. Goals Chart .........................................................................................11 VII. Performance Measurements..................................................................12 Vill. Investment of Available Resources.................................................................. 14 IX. Households and Persons Assisted.................................................................... 15 X. Geographic Location............................................................................................ 17 XI Other Actions ! Activities..................................................................................... 18 A. Barriers to Affordable Housing.................................................................. 19 B. Fair Housing................................................................................................ 20 C. Lead -Based Paint........................................................................................20 D. Institutional Structure................................................................................. 21 E. Continuum of Care...................................................................................... 21 F. Leveraging Resources............................................................................... 21 XII. Monitoring Standards and Procedures............................................................. 22 XIII. Public Notification............................................................................................... 25 XIV. Public Comments................................................................................................ 25 XV. Public Participation............................................................................................. 25 EXHIBIT 1 - 30 Day Public Review & Public Hearing Notice XVI. Financial Summary Report ................................................................................. 26 EXHIBIT 2 - Financial Report XVII. Summary of Activities Report ........................................................................... 27 EXHIBIT 3 - Activities Report XVIII.Section 3 Report ................................................................................................. 28 EXHIBIT 4 - Report XIX. HUD Form 2516................................................................................................... 29 EXHIBIT 5 - Form 2516 City of Tamarac FY 2006 - 2007 CAPER 3 INTRODUCTION The Consolidated Annual Performance Evaluation Report (CAPER FY 2006), details the City's past year performance relative to the expenditure of Community Development Block Grant (CDBG) funds to accomplish those goals stated in the Consolidated Plan and its Annual Action Plan. In fiscal year 2006 the City of Tamarac successfully received approval from the U. S. Department of Housing and Urban Development (HUD) to participate in the Community Development Block Grant (CDBG) program. This report covers the seventh funding cycle. The October 1, 2006 thru September 30, 2007 funding period covered by this report, reflects the progress made in achieving the Seventh Year annual funding goals/priorities established by the City of Tamarac. The Seventh year grant allocation, totaling $434,900.00 and federal compliance actions associated with the receipt of HUD fund is the primary focus of the CAPER-2006 Annual Performance Evaluation Report. The activities conducted with CDBG funds cover affordable housing, social services and public facilities improvements. This CAPER will provide information as to the goals and accomplishments of the City of Tamarac's CDBG program. In addition to CDBG funds, the City of Tamarac receives funds from the State Housing Initiative Partnership Program (SHIP), and is a member of the Broward County Consortium for of Home Investment Partnership Program (HOME). During FY 2006/2007, the City of Tamarac applied for Disaster Recovery Initiative (DR]) funds from the Department of Community Affairs and implementation of activities will begin during the 2007/2008 fiscal year. City of Tamarac FY 2006 - 2007 CAPER a FUNDING CATEGORIES FISCAL YEAR 2006 — 2007 CDBG FUNDS ACTIVITY Administration Public Services Residential Rehabilitation TOTAL FUNDED AMOUNT $ 86,980.00 $ 67,080.00 $ 280,840.00 $ 434,900.00 FISCAL YEAR 2006 % OF FUNDING 20% 15% 65% 100% ® Administration ■ Public Services ■ Housing Rehabilitation City of Tamarac FY 2006 - 2007 CAPER 5 COMMUNITY DESCRIPTION City of Tamarac FY 2006 - 2007 CAPER Community Description The City of Tamarac offers the best of the South Florida lifestyle. It offers its residents the opportunity to stay at home and enjoy what others would call a "vacation." Residents can set out in any direction of the compass and discover right in their own backyard what foreign and domestic travelers deem exotic. Fort Lauderdale, with its world-renowned beaches, tournament fishing, Caribbean reefs for scuba diving and gourmet restaurants, shares Tamarac's eastern border. The vast wilderness and unmatched beauty of the Everglades National Park lies just across the City's western boundary. In Tamarac, residents can golf, play tennis, swim, or maybe just enjoy a quiet picnic by the water. The U.S. Conference of Mayors named Tamarac one of America's most livable cities. The White House designated the City as a Millennium Community. The President also awarded his Blue Ribbon of Excellence to the Tamarac Elementary School. Lush green lawns and inviting canals frame Tamarac's diverse opportunities to make a home. Whether people seek the convenience and economy of a condo flat or want the spaciousness and luxury of a large home with a golf course view, they are likely to find it in Tamarac. In Tamarac housing opportunities are abundant. Whether residents want to rent or buy, Tamarac is affordable. The real estate milage rate is below the Broward County average. Tamarac is a safe city. Its crime rate is the lowest for any Broward County municipality or more than 59,259 residents. Tamarac's Parks and Recreations Department provides year-round recreation programs for every age group. Softball, tennis, roller hockey, boat launch, fishing, picnic and shaded playground facilities are offered at four city -owned and operated Parks. A business -friendly city government, immediate inter -modal transportation access, an abundant professional and skilled workforce, and an unparalleled lifestyle attract new businesses and industries. With more than 59,259 residents spread across its 12- square miles, the City of Tamarac is one of the densest cities in Broward County. Tamarac operates under a city commission/city manager form of government. Residents elect their Mayor -at -large and each of four City Commissioners from single - member electoral districts. The City of Tamarac employs 399 people in its various departments. Tamarac's 'customer -first' orientation is a secret to the City's recent economic and community development successes. The City promises businesses and residents a professional "customer service that is second to none." Tamarac is also determined to become a High Performance Organization (HPO) with a long-term commitment to both its employees and residents. The City has undertaken the intense process for organizational self -assessment through the Sterling Criteria, which is a nationally recognized world -class standard for organizational excellence. City of Tamarac FY 2006 - 2007 CAPER 7 City Map S A w G R A S S E x P W Y SOUTHGATE BLVD CITY OF TAMARAC NVV aatn Z�t. Florida City of Tamarac FY 2006 - 2007 CAPER NARRATIVE OF ANNUAL PERFORMANCE City of Tamarac FY 2006 - 2007 CAPER Annual Assessment For fiscal year 2006 the City was awarded $434,900 in CDBG funds from HUD. The funds were made available to the City after October 1, 2006. The allocation was used to fund those activities and priorities herein described, according to and consistent with the City's Consolidated Plan/Annual Action Plan. All activities undertaken by the City will benefit very low, low and moderate income persons. The Consolidated Plan addressed the City's needs via three goals and related and corresponding priorities that are summarized below: Goals "To arrest and prevent any physical or economic blight through the rehabilitation and/or construction of housing, infrastructure and community facilities, and through economic development initiatives." Obiectives The overall program objective is driven by several factors including (1) the age and condition of the residential developments in the City; (2) the need for community facilities for low/moderate income households, particularly elderly households; and (3) the need to provide Public Services. The City of Tamarac continues to insist on high quality housing development, as well as quality maintenance of the City's existing housing stock by residents. However, the City must insure that developers provide affordably high quality housing for the low/moderate income residents of the City. This objective can be achieved over the next five years through the following strategies: • Provide funding assistance to maintain the supply of affordable housing through rehabilitation of older units. Provide first-time homeownership opportunities for low and moderate income residents. • Provide public services through Senior Life Support Skills, Information and Referral, On -going Case Management, and Senior Support and Volunteer Programs. Code Enforcement activities • Public Facilities improvements City of Tamarac FY 2006 - 2007 CAPER 10 CITY OF TAMARAC ACTIVITY GOALS CHART ACTIVITY - RESIDENTIAL REHABILITATION GOAL Maintain the supply of affordable housing through rehabilitation of existing housing stock. GOAL To provide Public Services to support the residents in the City of Tamarac. FIVE YEAR PROGRAM INVESTMENT PLAN 1. Home Rehabilitation inor Home Repair) ANNUAL STATUS OF ACCOMPLISHMENT FOR FY 06/07 ACTIVITY - PUBLIC SERVICES FIVE YEAR PROGRAM INVESTMENT PLAN To provide services to the City's 1. seniors: a. Meditation / Arthritis Tai Chi b. Senior Life Skills Support Group c. Temporary Full -Time Social Worker Assisted 16 Units with FY 2006/2007 1. CDBG funds. Assisted 37 Units during the past 12 month period with CDBG funds on all open funding cycles. EXPECTED # : 24 Units ACTUAL #: 26 Units 16 CDBG 10 SHIP ANNUAL STATUS OF ACCOMPLISHMENT FOR FY 06107 The Meditation / Tai Chi program is offered to senior residents for exercise and meditation to assist those coping with stress, 165 seniors participated in this class funded with FY 2006/2007 a. CDBG funds. EXPECTED #: 40 Unduplicated ACTUAL #: 41 Unduplicated The Life Skills Support Group provides elderly residents with and opportunity to learn new coping skills. A licensed physchotherapist delivered these services to 93 seniors with FY b. 2007/2008 CDBG funds. EXPECTED #: 20 Unduplicated This full-time temporary social worker is to provide informationand referral services to elderly residents, on -going case management, implementation of the Senior programs, and Volunteer program, 103 were conducted with FY c. 2006/2007 CDBG funds. EXPECTED #: 25 Unduplicated ACTUAL #: 26 Unduplicated City of Tamarac FY 2006 - 2007 CAPER ACTIVITY - PUBLIC.FACILITIES IMPROVEMENT (Automatic Doors for Handicapped) GOAL To provide a safe environment to the residents attending activities at public facilities. FIVE YEAR PROGRAM INVESTMENT PLAN Automatic Doors in the restroom of 1. the Communitv Center. Performance Measurements ANNUAL STATUS OF ACCOMPLISHMENT FOR FY 06/07 Installation of 1 handicap 1. accessible restroom door. The City funded the above activities to produce outcomes that fulfill HUD's objectives as follows: Outcome Accessibility, Affordability, and Sustainability for the purpose of creating suitable living environments. Project: Residential Rehabilitation Public Service (Senior Life Support Group, Social Worker, and Meditation/Arthritis Tai Chi classes) Public Facilities Improvement (Automatic Doors for Handicap) Accessibility, Affordability, and Sustainability for the purpose providing decent affordable housing. Project: Residential Rehabilitation City of Tamarac FY2006 - 2007 CAPER 12 FY 2006 - 2007 PERFORMANCE MEASUREMENTS OUTCOME! SOURCE OF PERFORMANCE EXPECTED ACTUAL OBJECTIVE SPECIFIC OBJECTIVE FUNDS INDICATORS NUMBER NUMBER Owner Housing 26 TOTAL CDBG, SHIP, Number of homes 24 -PER 16 CDBG Minor Home Rehabilitation HOME & City assisted YEAR 10 SHIP DH-2 Public Services 93 participants. Number of 20 members 23 Senior Life Skills Support residents registered - Unduplicated Group CDBG & City aftendina PER CLASS clients SL-1 25 cases 26 Temporary Full -Time Social Number of clients managed - unduplicated Worker CDBG worked with MONTHLY per month SL-1 165 participants. Number of 41 Meditation and Arthritis Tai residents 40 Unduplicated Chi Classes CDBG attending_Unduplicated clients SL-1 Public Facilities Automatic Door for Handicap COMPLETED and Comm:enter CDBG NIA N/A SL-3 ** Outcome/Objective Codes Availability/ Accessibility Affordability Sustainability Decent Housing DH-1 DH-2 DH-3 Suitable Living Environment SL-1 SL-2 SLA Economic Opportunity EO-1 EO-2 EO-3 City of Tamarac FY 2006 - 2007 CAPER 13 INVESTMENT OF AVAILABLE RESOURCES City of Tamarac 14 FY 2006 - 2007 CAPER Available Resources Within the Jurisdiction Below is activities approved under all available funding sources in addition to CDBG, such as: SHIP, and HOME: Residential Rehabilitation (Minor Home Repair) SHIP/CDBG/HOME Social Services CDBG Public Facilities Improvements CDBG Purchase Assistance SHIP Disaster Mitigation SHIP Storm Shutter Assistance SHIP Code Correction SHIP For the Fiscal Year 2006 Annual Action Plan, City officials approved the following Community Development Projects and activities for funding: Residential Rehabilitation (Minor Home Repair) Public Service (Senior Life Skills Support Group) Public Service (Temporary Full -Time Social Worker) Public Service (Meditation and Arthritis Tai Chi) Public Facilities and Improvements (Automatic Doors for Handicapped) Households and Persons Assisted Below are the actual accomplishments in assisting low income Households/Persons in relationship to established Consolidated Annual Performance Evaluation Report. The Five Year Strategic Plan of the City of Tamarac's Consolidated Plan provided for the assistance to low and moderate income persons and households as a number one goal. For fiscal year 2006, the City met this goal through the activities listed below: • Residential Rehabilitation (CDBG & SHIP & HOME) • Public Service (CDBG) • First Time Home Buyer's Purchase Assistance (SHIP) • Emergency Repairs (Minor Home Repair) (SHIP) These activities were funded in part or in whole by the Department of Housing and Urban Development (HUD) and the State of Florida's State Housing Initiative Partnership (SHIP) and HOME Investments Partnership Program (HOME). City of Tamarac 15 FY 2006 - 2007 CAPER Residential Rehabilitation This activity assist with the financing of home repairs to owner occupied residential units to correct building and municipal code violations including repair or replacement to mechanical, electrical, plumbing, or structural components and performing building maintenance and repairs that are a threat to health and safety of the occupants. The City committed $280,840 to the home rehabilitation program with its CDBG funds. Additional funds from SHIP and HOME were also available to this activity. The home rehabilitation program has a per property cap of $30,000 which also includes soft costs such as: inspection fees, recording and documentary stamp fees, and title searches. For Fiscal Year 2006, the City proposed to provide assistance to (24) homes — 14 CDBG, and 11 SHIP low and moderate -income persons or households under its housing rehabilitation program. The actual number of households or persons received assistance with Fiscal Year 2006 funds was: Actual Number of Households assisted: 26 16 CDBG 10 SHIP The racial/ethnic composition of those assisted through CDBG is as follows: 12% Black, 12% Hispanic Origin, 72% White and 4% Other. Public Services Senior Life Skills participants The Social Services Division proposed to received $3,780 from the Community Development Block Grant to offer a life skills support group to the elderly residents of Tamarac. The program is conducted bi-weekly, 1.5 hours per session through an independent contracted licensed social worker. This is an important avenue for seniors experiencing difficulty with the challenges of aging. This group session leads to referral services required to address the needs of the elderly community. 93 class oarticioants (average of 23 unduplicated clients served) City of Tamarac 16 FY 2006 - 2007 CAPER Meditation / Arthritis Tai Chi participants: This program is an exercise program targeting arthritis sufferers. Arthritis tai Chi is a class consisting of gentle movements incorporating ancient Chinese wellness practices. The benefits include strengthening balance, stamina, and stress relief. It has been show to reduce pain and stiffness, improve mobility, and improve concentration and memory. 165 class participants (average of 41 unduplicated clients served) Temporary Full -Time Social Worker's recipients: 103 clients assisted (average of 26 unduplicated clients served) The racial/ethnic composition of those assisted is as follows: 91% White, 8% Black and 1% Other. Public Facilities Improvement The Community Center senior program operates Monday through Friday, 8:30 am to 4 pm. During the senior program, many seniors are unable to open the doors to restrooms due to use of walkers, canes and wheelchairs. In order for the restroom to be accessible, the installation of automatic door openers was proposed. For Fiscal Year 2006, the City proposed to install on set of handicap automatic door openers at the Community Center. The installation was completed as proposed. Geographic Location All activities funded by CDBG benefit low to moderate income households and/or person within the City of Tamarac. Eligible project proposals that directly benefit low/moderate income residents of the City of Tamarac were be considered for funding. Direct benefit is defined as projects whom which the residents receive primary benefit from such as social service centers, housing rehabilitation versus indirect benefits from infrastructure improvements. These projects should directly impact areas where at least 31.4% of the residents earn 80% or less of the area median family income or the services are provided directly to eligible recipient's city wide. City of Tamarac 17 FY 2006 - 2007 CAPER Other Action Undertaken City of Tamarac 18 FY 2006 - 2007 CAPER Other Actions / Activities Barriers to Affordable Housing The City continues to support affordable housing efforts by focusing on the grants available through the CDBG, SHIP and HOME programs. By partnering with Broward County Home Consortium and Housing Finance Authority, the City is able to refer residents for home ownership counseling and lender's program as a way to negate predatory lending. The City currently has several incentive strategies for builders and developers, housing programs that target very low, low and moderate households. Incentive Strategies: • Permits, as defined in s. 163.3164(7) and (8), for affordable housing projects are expedited to a greater degree than other projects. • The City expedites the processing of affordable housing permits through a pre -application conference. • Affordable housing projects are identified by sales price consistent with the SHIP program's housing value limits. • The building and Community Development Departments have employees that serve as liaisons with developers of affordable housing to assist in the permit process. • Affordable housing projects are stamped "EXPEDITED." With the increase in housing prices during the 2006-2007 and lingering storm related damages from the 2005 Hurricane season, the City virtually doubled it's subsidy amount for First Time Homebuyers under the SHIP program. The increase is intended to help with the gap funding and allowed more households to qualify for the program. During FY 2006/2007 the Housing Administrator participated in, and received certification in Housing Counseling sponsored by NeighborWorks Center for Homeownership Education and Counseling. With this certification, improved counseling and education can be offered to housing applicants as to the important aspects of homeownership, foreclosure prevention and predatory lending. City of Tamarac f 9 FY 2006 - 2007 CAPER Fair Housing Broward County Community Development (Division) was the recipient of One Hundred Thousand dollars ($100,000) in grant funds provide by the 2001 Fair Housing Initiative Partnership (FHIP) Grant Program. This Program is administered by the United States Department of Housing and Urban Development (HUD). The Grant went into effect April, 2003 until the contract expired March 31, 2003. The County requested and was granted an extension from HUD to extend the grant period until September 30, 2003. The County has successfully completed all Administrative and Program Tasks required of the grant. These funds are utilized specifically for the promotion of fair housing education and outreach programs. Broward County entered into an agreement with three (3) sub - recipients to administer this grant. The sub -recipients are Broward County Civil Rights Division for $35,000, Legal Aid of Broward County, Inc., for $25,000, H.O.P.E., Inc. for $35,000 and Broward County Community Development Division for $5,000 administrative cost. The sub -recipients through the FHIP Grant provided fair housing services for the benefit of Broward County's U.S. HUD Fair Housing Initiative Program, Fair Housing Education and Outreach Initiative (HUD Grant No. FH400G0148). The Fair Housing Education and Outreach Initiative activities was designed to inform the general public in the Broward County Entitlement Jurisdictions (Tamarac) about their rights and to educate the housing provider industry concerning its responsibilities and obligations outlined in local, state and federal fair housing laws. The City of Tamarac completed their Analysis of Impediments to Fair Housing in February, 2004. The City completed and implemented its Fair Housing Action Plan during fiscal year 2004. During the 2006/2007 FY the City hired a consultant to prepare an Update to Analysis of Impediments and work with the City to conduct some Fair Housing activities over the next two years. Education, outreach, poster contests, and marketing of the City's Fair Housing practices will take place under the consultant's scope of work. The City provides information on HUD fair housing and lending practices as part of homeownership materials, through community outreach and education, and attendance at Homeowner Association meetings, Condominium Association meetings, meetings with various external groups and associations interested in housing programs. Lead -Based Paint The County implements and evaluates Lead -Based Paint regulation for the City of Tamarac. Each applicant is screen through the application process by determining whether the house was built prior to 1978. All homes build prior to 1978 is inspected with the County's consultant Adviron Environmental System Inc. Adviron will evaluate City of Tamarac 20 FY 2006 - 2007 CAPER the home with a Visual Assessment, Paint Testing, or Risk Assessment (or Lead hazard Screen). County will fund lead testing through the County's CDBG housing rehabilitation programs. The Residential Lead -Based Paint Hazard Reduction Act of 1992, also known as Title X of the Housing and Community Development Act of 1992, amended the Lead -Based Paint Poisoning Prevention Act of 1971 (Lead Act), which established the current Federal Lead -based paint requirements. The new lead -based paint regulation implements sections 1012 and 1013 of this Act. The new regulation appears within title 24 of the Code of Federal Regulations as part 35 (24 CFR 35.105). HUD has issued a new regulation to protect young children from the poisoning hazards of lead -based paint in housing that is financially assisted or sold with federal government resources. The regulation, which took effect September 15, 2000, increased the requirements in current lead -based paint regulations. The regulation does not apply to housing built after January 1, 1978, when lead -based paint was banned for residential use. It is important to note that most of Tamarac' housing was built after 1978. A pamphlet "Protect Your Family from Lead in Your Home" is given to each applicant explaining to them the effects of Lead to adults and children. All homes receiving CDBG funds that meet the criteria for Lead -Based Paint are being tested. More attention is placed on eliminating lead dust and the new regulation outlines clean- up and final clearance procedures. Occupants must receive notification of lead -based paint hazards. In general, for homes built prior to January 1, 1978, all lead -based paint must be either stabilized or removed; and dust testing must be performed after the paint has been disturbed to ensure that a house is lead -safe. Institutional Structure The City of Tamarac no longer subcontracts the day-to-day administration of the CDBG and SHIP housing assistance programs. With the arrival of a Housing Administrator and Housing Coordinator the City is now able to process all housing assistance applications in house. Applications are received and verified in-house, approvals and bids are reviewed, and invoicing is processed within the Housing Division of the Community Development Department. An updated solicitation was conducted for the list of Qualified Contractors participating in the housing programs. The list went from eight to nineteen qualified contractors improving the competitive bidding process on rehabilitation jobs. Additionally during the 2006/20007 fiscal year, the City opted to bring back the administration of its HOME funds in-house as well. Beginning with the 2005/2006 funds, City staff will be processing and leveraging HOME funds in the Housing Division. City of Tamarac 21 FY 2006 - 2007 CAPER Continuum of Care The City will work with the County, and local non-profit social service and housing providers to fully support the countywide Continuum of Care system to assist homeless families and individuals. Leveraging Resources Leveraging is utilized by the City as an excellent tool to better meet the needs of its low and moderate income persons by increasing the total number of dollars available per person. As a SHIP grantee, the City of Tamarac has been successful in leveraging CDBG dollars against SHIP dollars to not only increase the total dollars available to the applicant, but to assist certain moderate income persons' not eligible under CDBG income criteria. The City leveraged its FY 2006/2007 SHIP funds in the amount of $541,572 and $60,000 of general funds for Parks and Recreation with CDBG dollars that was used to benefit low/mod income persons. Broward County has been designated as a HOME Consortium by the U.S. Department of Housing and Urban Development (HUD) and receives an annual allocation of HOME funds on behalf of the participating Consortium cities. These funds have enabled members of the consortium to expand their initiatives and resources to provide safe, decent and affordable housing to the residents of the participating cities. The City of Tamarac is a part of the Consortium, and received $129,377 for fiscal year 2006. With HOME funds, the City will increase the financial resources available for specific housing needs. Monitoring Standards and Procedures The City of Tamarac CDBG program will be monitored under Broward County Monitoring Plan. Key elements of the monitoring plan are: The Broward County Community Development Division Monitoring Plan is applicable for all Community Planning and Development (CPD) grant programs such as the Community Development Block Grant Program (CDBG), the HOME Investment Partnerships Program (HOME) and the Emergency Shelter Grant Program (ESGP). This plan includes standards and procedures that will be used to monitor Division funded activities in the major categories of Housing, Living Environment, and Economic Opportunities as prioritized in the FY 2005 - 2010 Five Year Consolidated Plan. The extent to which barriers to affordable housing can be removed, minority business outreach initiatives are effective, and Broward County Comprehensive Plan requirements will also be monitored for performance purposes. Sub -recipients approved for funding agreements under any one of the CPD grant programs are provided a Procedures Manual for Sub -recipients. This manual illustrates the standards and procedures they must comply with in order to fiscally and City of Tamarac 22 FY 2006 - 2007 CAPER programmatically work effectively with Broward County. Also, the funding agreement includes a timetable/schedule for projects. This is comprised of specific work tasks, a start-up date and a completion date. Sub -recipients are also required to submit, Monthly Progress Reports, chronologically detailing the steps taken to meet the quantifiable objectives enumerated. Monthly Progress Reports are intended to provide an update on a sub -recipients progress in meeting agreed upon objectives; they should include federally mandated reporting information, such as, matching contributions, contracts let to minority and women owned businesses and statistics on any relocations. In certain instances, additional information is required of sub -recipients so that County staff can effectively engage in desk monitoring activities. Items such as environmental review documents, documentation provided by escrow/title companies, etc., necessary for determining compliance with certain policies may be requested as necessary. In-house staff monitors the timely expenditure of CPD grant program funds, especially CDBG funds on an on -going basis. Monthly Progress Reports, reimbursement requests and IDIS draw downs are tracked and documented regularly to ensure that HUD expenditure rates are met. If expenditure rates fall below the norm, staff contacts sub -recipients immediately to try to resolve any impediments to getting CDBG funds spent in a timely manner. If a sub -recipient cannot move forward in a timely manner due to circumstances beyond their control, funds will then be reprogrammed and used for activities where they can be expended in a more expeditious manner. Broward County identified the major categories of Housing, Living Environment, and Economic Opportunities as high priorities in the Consolidated Plan. Most of the activities implemented under these categories are carried out by sub -recipients. The sub -recipients are either non-profit organizations or governmental organizations. These major categories cover all of the grant programs, CDBG, HOME, and ESGP Anti -displacement and Relocation Plan The City of Tamarac has incorporated and will comply with the acquisition and relocations requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations 49 CFR 24: and it has in effect and is following a residential anti -displacement and relocation assistance plan required under Section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG and HOME programs. City of Tamarac 23 FY 2006 - 2007 CAPER PUBLIC PARTICIPATION & NOTIFICATION City of Tamarac 24 FY 2006 - 2007 CAPER Public Notification Efforts have been made to present a clear and concise statement of accomplishments through the FY06 CAPER, The City of Tamarac advertised the availability of this report on Sunday, October 28, 2007 in the Sun Sentinel newspaper, a copy of which is attached. Copies of the report were available for review upon public request. A copy of the public notice is attached hereto on the next page as. Availability of the CAPER for Public review was Monday, October 29th through Wednesday, November 27th, 2007 at The City of Tamarac, Community Development Department, Room 206, 7525 N.W. 88 Avenue, Tamarac, FL 33321. Public Comments The City of Tamarac received no written or verbal comments prior to submitting the CAPER. As of 5:00 pm December 5th, 2006, there were no comments submitted regarding this report. Public Participation The City held a series of public hearings to develop and finalize the FY 2006 Annual Action Plan in June, July and August 2006. The first public hearing was held on June 21, 2006 for the City Planning Board to collect project proposals and input during the development of the plan. Using the public input the City produced a list of recommended projects for review by the City Commission and the public. The City then advertised a 30-day public review period to collect any additional comments and approve the plan. The Plan was available for review in the City, 7525 NW 88th Avenue, Tamarac, FL 33321, in the City's Clerk Office. The City of Tamarac responded to all written comments prior to adopting the FY 2006 Annual Action Plan at the final public hearing on August 23, 2006. All hearings and review periods were advertised in the Sun -Sentinel. Based on the above process, the Annual Action Plan was created and consisted of the five activities listed and reported on as part of this CAPER. Approval of the FY 2006/2007 CAPER took place during the City Commission meeting on November 28, 2007 at which time a public hearing also took place. No public comments were received. City of Tamarac 25 FY 2006 - 2007 CAPER PUBLIC NOTICE CITY OF TAMARAC, FLORIDA CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER — FY 2006-2007) COVERING — October 1, 2006 — September 30, 2007 7th Program Year The City of Tamarac has completed its end -of -year performance Consolidated Annual Performance Evaluation Report as required by HUD under CFR-24; Part 91. This report assesses the City's performance for fiscal year 2006-2007 relative to the expenditure of funds provided by the Department of Housing and Urban Development (HUD), converge the Community Development Block Grant (CDBG) Program. This report is available for public review Monday, October 29, 2007 through Tuesday, November 27, 2007, between the hours of 8:00 a.m. and 5:00 p.m., Mon. — Fri., at the Community Development Department, Room 206, 7525 N.W. 88 Avenue, FL 33321. Written comments must be received at the above -cited address on or before November 27, 2007. For further information, call 954-597- 3530. The City of Tamarac will hold a Public Hearing on Wednesday, November 28, 2007, at or after 9:00 a.m. in Commission Chambers at Tamarac City Hall, 7525 N.W. 88th Avenue, Tamarac, FL 33321. The City will submit this report to the local HUD office on or about December 14, 2007. Pursuant to Section 286.0105, Florida Statutes, if a person decides to appeal any decision made by the City Commission with respect to any matter considered at such a meeting or hearing, s/he will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City of Tamarac complies with the provision of the American with Disabilities Act. If you are a disabled person requiring any accommodation or assistance, please notify the City of such need at least 72 hours (3 days) in advance. Additionally, if you are hearing or speech impaired and need assistance, you may contact the Florida Relay Service at either of the following numbers: 1-800-955- 8770 or1-800-955-8771. 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H U S H E E Fc �9:xza x 3Cxz1-1 x z 44 <� � z x z ru Fc h wcu n ..Uwu� 11 > H z x z a w x z H> H z x z C4 H C4 9 U H W E U FC C4 H 1x < U H W E W H< x H< H W E W H FC x z < CQ 0 3 14 FC z < CQ 0 SECTION 3 REPORT City of Tamarac 28 FY 2006 - 2007 CAPER Section 3 Summary Report U.S. Department of Housing OMB Approval No: 2529-0043 Economic Opportunities for and Urban Development (exp. 8/31/2007) Low —and Very Low -Income Persons Office of Fair Housing And Equal Opportunity Hud Field Office: See page 2 for Public Reporting Burden statement 1. Recipient Name & Address: (street, city, state, zip) 2. Federal Identification: (contract/award no.) 3. Dollar Amount of Award: CITY OF TAMARAC B-06-MC-12-0048 434,900.00 7525 NW 88 AVENUE TAMARAC, FL 33321 4. Contact Person 5. Phone: (Include area code) Jennifer K. Bramley, Director of 954-597-3530 Community Development 6. Reporting Period: 7. Date Report Submitted: 10/01 /06 - 09/30/07 11 /28/07 8. Program Code(Use a separate 9. Program Name: 7 sheet for each Community Development Block Grant (CDBG) program code) Part I: Employment and Training (** Include New Hires in columns E & F.) A B C D E" F" Number of Number of New % of Aggregrate Number % of Total Staff Hours Number of Section 3 Job Category New Hires Hires that are of Staff Hours of New Hires for Section 3 Employees Employees Sec. 3 Residents that are Sec. 3 Residents and Trainees and Trainees 0 Professionafs 0 Technicians 0 Office/Clerical Construction by Trade (List) e 'Program Codes 1 = Flexible Subsidy 2 = Section 202/811 3 = Public/Indian Housing A = Development, B = Operation C = Modernization 4 = Homeless Assistance 5=HOME 6 = HOME State Administered 7 = CDBG Entitlement 8 = CDBG State Administered 9 = Other CD Programs 10 = Other Housing Programs Page 1 of 2 form HUD 60002 (6/2001) Ref 24 CFR 135 Part II: Contracts Awarded 1. Construction Contracts: A. Total dollar amount of all contracts awarded on the project $ 0 B. Total dollar amount of contracts awarded to Section 3 businesses $ 0 C. Percentage of the total dollar amount that was awarded to Section 3 businesses 0 % D. Total number of Section 3 businesses receiving contracts 2. Non -Construction Contracts: A. Total dollar amount all non -construction contracts awarded on the projectlactivity $ 0 B. Total dollar amount of non -construction contracts awarded to Section 3 businesses $ 0 C. Percentage of the total dollar amount that was awarded to Section 3 businesses 0 % D. Total number of Section 3 businesses receiving non -construction contracts 0 Part III: Summary Indicate the efforts made to direct the employment and other economic opportunities generated by HUD financial assistance for housing and community development programs, to the greatest extent feasible, toward low -and very low-income persons, particularly those who are recipients of government assistance for housing. (Check all that apply.) _❑_ Attempted to recruit low-income residents through: local advertising media, signs prominently displayed at the project site, contracts with community organizations and public or private agencies operating within the metropolitan area (or nonmetropolitan county) in which the Section 3 covered program or project is located, or similar methods. _❑_ Participated in a HUD program or other program which promotes the training or employment of Section 3 residents. _❑_ Participated in a HUD program or other program which promotes the award of contracts to business concerns which meet the definition of Section 3 business concerns. _❑_ Coordinated with Youthbuild Programs administered in the metropolitan area in which the Section 3 covered project is located. Other; describe below. The City suggests that contractors work with local employment agencies (Workforce One) to employ eligible/qualified applicants. Public reporting for this collection of information is estimated to average 2 hours per response, including the time for reviewing instructions, Searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB number. Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u, mandates that the Department ensure that employment and other economic opportunities generated by its housing and community development assistance programs as directed toward low- and very -low income persons, particularly those who are recipients of government assistance housing. The regulations are found at 24 CFR Part 135. The information will be used by the Department to monitor program recipients' compliance with Section 3, to assess the results of the Department's efforts to meet the statutory objectives of Section 3, to prepare reports to Congress, and by recipients as self -monitoring tool. The data is entered into a database and will be analyzed and distributed. The collection of information involves recipients receiving Federal financial assistance for housing and community development programs covered by Section 3. The information will be collected annually to assist HUD in meeting its reporting requirements under Section 808(e)(6) of the Fair Housing Act and Section 916 of the HCDA of 1992. An assurance of confidentiality is not applicable to this form. The Privacy Act of 1974 and OMB Circular A-108 are not applicable. The reporting requirements do not contain sensitive questions. Data is cumulative; personal identifying information is not included. Page 2 of 2 form HUD 60002 (6/2001) Ref 24 CFR 135 HUD FORM 2516 CONTRACT AND SUBCONTRCT ACTIVITY REPORT City of Tamarac 29 FY 2006 - 2007 CAPER M Le R R b A bq E = O u lu i W C �.O a0 > 0 CO v 7 N ° c0 Q O y a" N O 7 0.1 � o _ .c 7 U O =° R3 y U N h rn .c U � ° O 4. O ° u b �n _O U N p w o a w s cC > a ° = U �b .b t . b o >, o v c 10.2 Q LC O OA w y V) U � I C 6 ,O S cO O y C b � O U o N n c°n O L � v � p � o N � w m ti U= t b=A 0 U b � aU+ M rn y 00 O r b O T � _ b �x Q o 10 > a .R+ x O x w � 15c O b O b 0 c 3 O _ [� V1 M �O M M r 00 V1 V1 �/1 V1 Vt vl N M M M M M M M M M M M M M o N O ° U. U. w U. w w U. V N M M � M d ,0 U U N � a z O U00 = Vl E ip M y c N 7 N 7 > Q> p r � 'o 'O r 33 r r r r r OD 00 00 r 00 d' V M 7 7 7 r M M M O 0 � a v O 'C zu� w � 0 b c w U ,O N UC U = V SO xM1 ` G O °y v a u a 07 Z OA c o Oq c Oq c � C U vi �n N .0 9 U •O 'O ~ 'O 'u0 u O C1 E v T O E v E v U C 3 7 :27 7 7 c� cG cL s N N W H 04 c ��° C4 OR ¢ d cn° ¢ Q 0 C) O M w ti O A � 7 Q Q � O � p O z z z z z z z z z z z z z c � O °n en O O O O O O O O O O O O O ® c� z z z z z z z z z z z z z v ° O U 00 00 a0 M D` 00 E � r o0 M 0 r 00 r 00 r 0 v oho oho r oho oho Duo z O O tOtl � N � N N � M V1 h O vi vi V1 R U Q E c � �y N yG O 0] O M v z e$ ai O O O O O O O O O O O U O Z 3 r z z z z z z z z z z z z z R v as 7 E D\ g g .; g � � o 2 3 R -- ZZ . In � ° T O o p N N M M M M M M M M M M M u U � 3 Q O O O = O O R Q1 O0. 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