HomeMy WebLinkAboutCity of Tamarac Resolution R-2006-110Temporary Resolution #10988
June 12, 2006
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2006- 16 0
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, APPROVING
THE PROJECTS RECOMMENDED FOR INCLUSION
IN THE FISCAL YEAR 2006 ANNUAL ACTION PLAN
FOR EXPENDITURE OF THE U.S. HOUSING AND
URBAN DEVELOPMENT COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS
ESTIMATED TO BE $434,900 FOR THE SEVENTH
PROGRAM YEAR (CASE NO. 9-MI-06); PROVIDING
FOR CONFLICTS; PROVIDING FOR SEVERABILITY;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has
notified the City of Tamarac of its HUD Fiscal Year 2006 funding allocation in the estimated
amount of $434,900 under the Community Development Block Grant (CDBG) program for
the City's Seventh Program Year (attached hereto as Exhibit 1"); and
WHEREAS, funding received for the CDBG program must be utilized for eligible
CDBG activities; and
WHEREAS, all CDBG eligible activities must meet one of three national objectives,
as defined by Congress, including benefiting low and moderate income people, helping to
eliminate slum and blight, or addressing existing conditions that pose a serious or
immediate threat to the health and welfare of the community; and
1
Temporary Resolution #10988
June 12, 2006
Page 2
WHEREAS, the City of Tamarac adopted the City of Tamarac Five Year
Consolidated Plan for FY 2005-2010 via resolution R-2005-151 which established the
City's strategic priorities for the CDBG program during this period; and
WHEREAS, each year a new Annual Action Plan is required to detail projects,
activities, and programs to be funded by that year's funding allocation in compliance with
the adopted Consolidated Plan (attached hereto as Exhibit "2"); and
WHEREAS, the Annual Action Plan requires a public hearing process to solicit input
in the development and review of the plan; and
WHEREAS, the Planning Board of the City of Tamarac was selected to participate in
one of the required hearings regarding recommendations for proposed uses of the CDBG
funding; and
WHEREAS, the first portion of the public participation has been completed; and
WHEREAS, upon the passage and adoption of this resolution a thirty (30) day public
review period will be advertised in order to gather additional public input; and
WHEREAS, the Community Development Director and the Planning Board
recommend the approval of the projects recommended for inclusion in the Seventh
Program Year Annual Action Plan for Fiscal Year 2006; and
Temporary Resolution #10988
June 12, 2006
Page 3
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interest of the citizens and residents of the City of Tamarac to approve the Fiscal
Year 2006 Annual Action Plan for expenditure of the U.S. Housing and Urban
Development Community Development Block Grant funds estimated to be $434,900 for the
Seventh Program Year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution.
SECTION 2: That the City Commission hereby approves the projects
recommended for inclusion in the Fiscal Year 2006 Annual Action Plan for expenditure of
the U.S. Housing and Urban Development Community Development Block Grant funds
estimated to be $434,900 for the Seventh Program Year.
SECTION 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this Resolution
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 5:
passage and adoption.
Temporary Resolution #10988
June 12, 2006
Page 4
This Resolution shall become effective immediately upon its
PASSED, ADOPTED AND APPROVED this 98 ) day of ju-)C , 2006.
ATTEST:
7, 7�/r
MARION SWENSON, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
A,
MUEL S. PO N
C
CITY ATT RNEY
RECORD OF COMMISSION VOTE:
MAYOR FLANSBAUM-TALABISCO
DIST 1: V/M PORTNER
DIST 2: COMM. ATKINS-GRAD _
DIST 3: COMM. SULTANOF
DIST 4: COMM. DRESSLER
1
1
z� JA?l' y. 27 TEMP RESO #10988 - EXHIBIT "1"
PP[AENPo
U.S. DEPARTMENT OF [j,SING AND URBAN DEVELOPMENT
���_�000
F TA
OFFICE OF THE ASSISTANT SECRETARY
FOR COMMUNITY PLANNING. AND DFVELOPMFNT January 16, 2006 � f
Vc
The Honorable Joe Schreiber
Mayor of Tamarac
7525 NW 88th Avenue
Tamarac, FL 33321 �.� t,1 � �✓) )� (ales
Dear Mayor Schreiber:
I am pleased to inform you that the Department of Housing and Urban Development's
Fiscal Year (FY) 2006 budget has been enacted and signed by the President. This letter provides
your FY 2006 allocations for the Office of Community Planning and Development's (CPD)
formula programs: Community Development Block Grants (CDBG); HOME Investment
Partnerships; the American Dream Downpayment Initiative (ADDI); Housing Opportunities for
Persons with AIDS (HOPWA); and Emergency Shelter Grants (ESG). These programs provide
funding for housing,. community and economic development, and assistance for special
populations across the country.
HUD's budget is included in the FY 2006 Transportation, Treasury, the Judiciary,
Housing and Urban"Development, and Related Agencies Appropriations bill (P.L. 109-115).
Funding amounts in this bill were subsequently impacted by the FY 2006 Department of
Defense, Emergency Supplemental Appropriations to Address Hurricanes in the Gulf of Mexico,
and Pandemic Influenza Act (P.L. 109-148), which dictated an across-the-board Government -
wide rescission of one percent. According to the law, the Department is required to reduce each
program contained in all funding bills by that amount. CPR's formula programs are not exempt
from this cut. The FY 2006 allocations below have already been reduced to reflect this
requirement. Also, the amounts include reallocated funds in the CDBG and HOME programs.
The allocations reflect the level of funding available for these programs in your community.
The following amounts represent your FY 2006 allocation(s):
Community Development Block Grant $434,900
HOME Investment Partnerships $0
American Dream Downpayment Initiative $0
Housing Opportunities for Persons with AIDS $0
Emergency Shelter Grants $0
HUD continues to emphasize the importance of effective performance measurement in all
of our programs. Last year HUD participated with national public interest groups in a joint
working group, and developed a framework for a performance measurement framework for CPD
formula programs. This framework was proposed for comment in a June 10, 2005 Federal
i
0
2
Register Notice titled, "Notice of Proposed Outcome Performance Measurement System for
Community Planning and Development Formula Grant Programs; Request for Comments." This
performance measurement framework is based on the reporting of objectives, outcomes, and
indicators for each activity that is funded by the CPD formula grant programs. The objectives,
which closely mirror the statutory purposes of the programs, are: Suitable Living Environment,
Decent Housing, and Creating Economic Opportunities. The outcome categories, which reflect
the result that the grantee is seeking to achieve from each activity, are: Availability/Accessibility,
Affordability, and Sustainability (Promoting Livable or Viable Communities). The indicators
are the outputs realized for each specific activity. Combining objectives, outcomes and
indicators will enable HUD to produce statements that uniformly describe the activity's impact
and enable HUD to demonstrate the benefits and success of the CPD formula grant programs.
Additional information on the implementation of the performance measurement
framework will be disseminated later this winter. Although there will be some changes made to
the final framework provided in the June 10, 2005 Federal Register Notice, it is expected that the
fundamental premise and format will remain unchanged. In addition, HUD expects to
incorporate this performance measurement framework into the existing CPD Integrated
Disbursement and Information System (IDIS) in the spring of 2006. CPD formula grantees
should now consider how the performance measurement system may impact their local
administrative practices, including deciding the objectives and outcomes of activities that are
funded.
I look forward to continuing our partnership to assist lower income residents in your
community. As always, HUD is available to provide any assistance you require in implementing
your programs. If you or any member of your staff has questions, please contact your local CPD
Office Director.
Sincerely,
Pamela H. Patenaude
Assistant Secretary
TEMP RESO #10988 — EXHIBIT 112"
ATTACHMENT 2
CITY OF TAMARAC
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
HUD Fiscal Year 2006 - 7th PROGRAM YEAR
PROPOSED PROJECT / ACTIVITY / PROGRAM
DEPARTMENT
Community Development
DIVISION
Housing
PROJECT NAME
Home Repairs
PRIORITY #
1
ELIGIBLE (CDBG)
Housing Rehabilitation
CATEGORY
PROJECT MANAGER
Chris King, Director of Community Development
6 PROPOSED SCOPE OF ACTIVITIES
This activity will assist in the financing of home repairs to an owner occupied residential unit to correct building
and municipal code violations including the repair or replacement to mechanical, electrical, plumbing, or
structural components and performing building maintenance and repairs that are a threat to the health and safety
of the occupants.
The assistance will be made to income eligible households for a maximum of $20,000.00. The award is
considered a deferred five year loan forgiven at a rate of 20% per year. During the five year period, the owner
must reside in the assisted home as a permanent abode. If the property owner sells of fails to maintain residency,
the prorated amount of the deferred loan will be due and payable. At the conclusion of the fifth year and upon
meeting the program requirements, the deferred loan will be considered a grant with no repayment required.
Based on a $20,000.00 maximum award, it is projected that a minimum of 14 homes can be rehabilitated with
$280,840 in funding. Additional homes will be funded for repair if the full amount available per home is not
utilized.
PROJECT COST
$280,840,00
AMOUNT OF (CDBG)
$280,840.00
FUNDS RE UESTED
OTHER FUNDING SOURCE (S)
The City will also use SHIP and HOME funds for home rehabilitation
AND AMOUNT
ro'ects.
ESTIMATED
September 30, 2007
COMPLETION DATE
CITY OF TAMARAC
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
HUD Fiscal Year 2006 - 7th PROGRAM YEAR
PROPOSED PROJECT / ACTIVITY / PROGRAM
DEPARTMENT
Parks and Recreation
DIVISION
Social Services
PROJECT NAME
Temporary Full-time Social Worker
PRIORITY #
1
ELIGIBLE (CDBG)
Public Service
CATEGORY
PROJECT MANAGER
Rose Cure, Social Services Supervisor
PROPOSED SCOPE OF ACTIVITIES
The Office of Social Services provides information and referral services to residents who would otherwise be
unable to access necessary services. This procedure often involves an in depth, personalized assessment of
multiple needs impacting the life and functioning of the individual, in addition to determining current and
available resources. This process can take several hours and span a period of days or months. Currently, the
Social Services Supervisor has the responsibility of providing information and referral services in addition to
overseeing the Senior Program, administering the volunteer program and tending to daily supervisory functions.
With the increase in our residents' age, more families moving into Tamarac and the aftermath of hurricane
Wilma, use of this service has increased exponentially, with calls currently averaging around 70 per month and
an open caseload averaging 50 per week.
In order to provide ongoing case management to our residents in need, the Department hired a Part-time
Temporary Social Worker utilizing Year two (2) and four (4) CDBG funds and a Full-time Temporary Social
Worker in Year five (5) and Year six (6). As assessment and referral needs continue to increase and time
requirements expand, it is necessary to maintain this position whose sole focus and purview is to provide these
services.
One aspect of the Social Worker's responsibilities includes working in the field to provide in -home assessments.
A cell phone is necessary to maintain communication between the Social Worker and the Social Services
Supervisor.
Temporary Full -Time Social Worker:
40 hrs per week x 52 weeks x $24 per hour = $49,920
Cell phone allowance = Approx. $35 per month x 12 months = $420 per year
PROJECT COST
$50,340
AMOUNT OF (CDBG)
$50,340
FUNDS REQUESTED
OTHER FUNDING SOURCE (S)
-0-
AND AMOUNT
ESTIMATED
September 30, 2007
COMPLETION DATE
CITY OF TAMARAC
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
HUD Fiscal Year 2006 - 7th PROGRAM YEAR
PROPOSED PROJECT / ACTIVITY / PROGRAM
DEPARTMENT
Parks and Recreation
DIVISION
Social Services
PROJECT NAME
Senior Life Skills Support Group
PRIORITY #
2
ELIGIBLE (CDBG)
Public Service
CATEGORY
PROJECT MANAGER
Rose Cure, Social Services Supervisor
PROPOSED SCOPE OF ACTIVITIES
The Social Services Division received $3,780.00 in funding from the Community Development Block Grant
(CDBG) 5th & 6"' year program to offer a life skills support group to the elderly residents of Tamarac. The
program is conducted bi-weekly, 1.5 hours per session through an independent contracted licensed social worker.
Approximately 20 members participate in each session. The group addresses areas of depression, anxiety,
physical and mental changes. The group has become a very popular and important avenue for seniors
experiencing difficulty with the changes of aging. This group has had a high amount of referrals to individual
counseling allowing the seniors to receive a one on one session with the therapist. In this year's proposal, we
would like to continue this vital senior program to accommodate the seniors at their community site with a
consistent therapist. The individual sessions would be offered to each senior for a total of 3 one hour sessions.
Due to the increase in participation, the funds would be used to continue the Life Skills group in addition to
individual sessions on an as needed basis.
Life Skills Support Group
Contractual Licensed Social Worker
24 sessions @ 1.5 hrs per session........ 36 total hours of group sessions
36 hrs of group sessions @ $70 per hour = $ 2,520.00
18 hours of individual counseling @ $70 per hour=$1260.00
Total Requested.............................$3780.00
PROJECT COST
$3,780
AMOUNT OF (CDBG)
$3,780
FUNDS REQUESTED
OTHER FUNDING SOURCE (S)
-0-
AND AMOUNT
ESTIMATED
September 30, 2007
COMPLETION DATE
CITY OF TAMARAC
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
HUD Fiscal Year 2006 - 7th PROGRAM YEAR
PROPOSED PROJECT / ACTIVITY / PROGRAM
DEPARTMENT
Parks and Recreation
DIVISION
Social Services
PROJECT NAME
Meditation and Arthritis Tai Chi
.PRIORITY #
3
ELIGIBLE (CDBG)
Public Service
CATEGORY
PROJECT MANAGER
Rose Cure, Social Services Supervisor
PROPOSED SCOPE OF ACTIVITIES
In the last two years, we have offered certified classes in P&R for Arthritis sufferers. Two Programmers in the department have been
certified with the Broward County Health Dept. to conduct these Arthritis classes. To further benefit the seniors, an exercise program
targeting arthritis sufferers would be beneficial. Arthritis Tai Chi is a class consisting of gentle movements incorporating ancient
Chinese wellness practices. The benefits include strengthening, balance, stamina, and stress relief. It has been shown to reduce pain and
stiffness, improves mobility, and improves concentration and memory. Approximate class average attendance has been 25 students per
class and would provide socialization and overall wellness. The CDBG funds would be utilized to pay for a certified Arthritis Tai Chi
instructor and exercise equipment for the class participants.
The senior program added %z hour of meditation activity per week with CDBG 5°i year grant funds from the Fit for Life program. The
average attendance is 15 seniors per class and has helped them in dealing with stress. .
Certified Tai Chi Instructor:
1 class per week = 52 weeks per year x $35 per class = $1,820.00
Stretch bands = $1.50
Certified Meditation Instructor
lclass per week = 52 weeks per year X $30 per class = $1,560.00
Total Requested...............................................$3,380.00
PROJECT COST
$3,380
AMOUNT OF (CDBG)
$3,380
FUNDS REQUESTED
OTHER FUNDING SOURCE (S)
-0-
AND AMOUNT
ESTIMATED
September 30, 2007
COMPLETION DATE
CITY OF TAMARAC
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
HUD Fiscal Year 2006 - 7th PROGRAM YEAR
PROPOSED PROJECT / ACTIVITY / PROGRAM
DEPARTMENT
Parks and Recreation
DIVISION
Social Services
PROJECT NAME
Automatic doors for the handicap
PRIORITY #
4
ELIGIBLE (CDBG)
Public Facilities and Improvements
CATEGORY
PROTECT MANAGER
Rose Cure, Social Services Supervisor
PROPOSED SCOPE OF ACTIVITIES
The Community Center senior program is held Monday through Friday 8:30 a.m. to 4 p.m. During the senior
program, many seniors are unable to open the doors to the restrooms due to being on walkers, canes and
wheelchairs. In order for our bathrooms to be accessible, it is being requested that we install automatic door
openers at both of the restrooms. The attached quote gives a breakdown of what would be needed in order to have
these automatic doors installed.
Automatic Doors (quote attached) ......... $7,580.00
Est. Electrical Cost (breakers, panel) ...... $2,000,00
Total Requested.............................$9,580.00
PROJECT COST
$9,580
AMOUNT OF (CDBG)
$9,580
FUNDS REQUESTED
OTHER FUNDING SOURCE (S)
-0-
AND AMOUNT
ESTIMATED
September 30, 2007
COMPLETION DATE
1416191TWRIVuVA.IX, �
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
HUD Fiscal Year 2006 - 7th PROGRAM YEAR
PROPOSED PROJECT / ACTIVITY / PROGRAM
DEPARTMENT
Finance
DIVISION
Administration
PROJECT NAME
Auditing Services
PRIORITY #
I
ELIGIBLE (CDBG)
Administrative Services
CATEGORY
PROJECT MANAGER
William L. Nealon, Jr., Controller 7'T�7
PROPOSED SCOPE OF ACTIVITIES
Since the FY 2006 CDBG program is an expenditure driven program that may exceed $500,000, the City is
required under the U.S. Single Audit Act and the OMB Circular A-133 to have an annual audit conducted
(see attachments for additional information). This activity is considered an eligible administrative expense
under the program. Our external auditors would perform this audit as part of the fiscal year-end audit.
The current auditing services agreement between the auditors and the City allows these services to be
performed at a cost of $7,000.00 per year.
PROJECT COST
$7,000
AMOUNT OF (CDBG)
$7,000
FUNDS REQUESTED
OTHER FUNDING SOURCE (S)
General Fund
AND AMOUNT
ESTIMATED
September 30, 2007
COMPLETION DATE