HomeMy WebLinkAboutCity of Tamarac Resolution R-2006-224Temp. Reso 11103
November 14, 2006
Revision 1 November 28, 2006
CITY OF TAMARAC, FLORIDA
RESOLUTION NO.2006
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF TAMARAC, FLORIDA AUTHORIZING THE
APPROPRIATE CITY OFFICIALS TO EXERCISE THE
SECOND RENEWAL OPTION TO THE EXISTING
AGREEMENT TO PROVIDE UTILITY BILLING SERVICES
BETWEEN THE CITY OF TAMARAC AND ADVANCED
XEROGRAPHICS IMAGING SYSTEMS (AXIS), INC. FOR A
PERIOD OF ONE YEAR COMMENCING ON JANUARY 1,
2007 AND ENDING ON DECEMBER 31, 2007, AT A UNIT
COST OF $0.1314 PER BILL; PROVIDING FOR CONFLICTS;
PROVIDING FOR SEVERABILITY; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City utilized due diligence in seeking responses for qualified firms to
provide the Outsourcing of Utility Billing Services; and
WHEREAS, Resolution R-2004-09 dated January 14, 2004, authorized execution of
an agreement with Advanced Xerographics Imaging Systems (AXIS), Inc., to provide Utility
Billing Services (a copy of said resolution and agreement is on file with the City Clerk); and
WHEREAS, the City has the option to renew the contract for two (2) additional one
(1) year periods under the same terms and conditions as the original agreement; and
WHEREAS, Resolution R-2006-04 dated January18, 2006 authorized the first one
(1) year renewal option (a copy of said resolution and amendment agreement is on file with
the City Clerk); and
WHEREAS, the City has received acceptable service from Advanced Xerographics
Imaging Systems (AXIS), Inc., and desires to exercise the second one (1) year renewal
option of the Agreement; and
WHEREAS, AXIS has agreed to renew for a one-year period, a copy of said
Temp. Reso 11103
November 14, 2006
Revision 1 November 28, 2006
Agreement Amendment exercising the renewal option is attached hereto as Exhibit "A°, at
the same terms and conditions as the original term of the Agreement; and
WHEREAS, there will be no change to the current pricing of $0.1314 per bill; and
WHEREAS, available funds exist in the current budget for said purpose; and
WHEREAS, the Director of Finance recommends exercising the second renewal
option to the existing Agreement with Advanced Xerographics Imaging Systems (AXIS),
Inc., for a one-year period, effective January 1, 2007, through December 31, 2007; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in
the best interests of the citizens and residents of the City of Tamarac to exercise the
renewal option for the contract between the City of Tamarac, Florida, and Advanced
Xerographics Imaging Systems (AXIS), Inc., for a one-year period, effective January 1,
2007, through December 31, 2007, to provide Utility Billing Services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF TAMARAC, FLORIDA:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this Resolution.
SECTION 2: The appropriate City officials are hereby authorized to execute
an Amendment Agreement (Exhibit "A") to exercise the second one (1) year renewal option
of the January 14, 2004 Utility Billing Services Agreement between the City of Tamarac,
Florida, and Advanced Xerographics Imaging Systems (AXIS), Inc., for the period, effective
January 1, 2007, through December 31, 2007 at a price of $0.1314 per bill.
SECTION 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any clause, section, other part or application of this Resolution
1
J
Temp. Reso 11103
November 14, 2006
Revision 1 November 28, 2006
is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or
application, it shall not affect the validity of the remaining portions or applications of this
Resolution.
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this 134' day of Zecembe_C , 2006.
ATTEST.
MARION SWE SON, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
AMUEL S. GOREN
CITY ATTORNEY
F rvgmm�'�W'
z MA-141 ,am
RECORD OF COMMISSION VOTE:
MAYOR FLANSBAUM-TALABISCO
DIST 1:
V/M PORTNER
DIST 2:
COMM ATKINS-GRAD
DIST 3:
COMM. SULTANOF
DIST 4:
COMM. DRESSLER
EXHIBIT A
TR 11103
of Tamarac — Purchasing any! Contracts Division
AGREEMENT AMENDMENT
BETWEEN THE CITY OF TAMARAC
AND
ADVANCED XEROGRAPHICS IMAGING SYSTEMS (AXIS), INC.
The CITY OF TAMARAC ("City") and Advanced Xerographics Imaging Systems
(AXIS), Inc., a Florida corporation, with principal offices located at 6851 TPC Drive,
Orlando, FL 32822-5141, (the "Contractor:") agree to amend the original Agreement dated
January 14, 2004 as follows:
Per the terms of Section 4 Term, of the original Agreement dated January 1, 2004,
the City and Contractor exercise the first renewal option for the term January 1, 2007
through December 31, 2007.
All other provisions of the original agreement remain in effect as written.
Remainder of Page Intentionally Blank
of Tamarac
Purchasing and Contracts Division
IN WITNESS WHEREOF, the parties hereby have made and executed this Amendment
to Agreement on the respective dates under each signature, the City of Tamarac
signing through its City Manager and its City Commission signing by and through its
Mayor, and Advanced Xerographics Imaging Systems (AXIS), Inc. signing by and
through its Senior Account Manager, duly authorized to execute same.
ATTEST:
Marion Swenson, CIVIC
City Clerk
D to
ATTEST:
(Corporate Secretary)
Teresa Salazar
Type/Print Name of Corporate Secy
(CORPORATE SEAL)
CITY OF TAMARAC
eth Flansbaum-TalabiscVo,M ay
sly r- 19,_ D o,
Date
Jeffr L. Miller, City Manager
Da
Approved as to form and legal sufficiency:
City Attorney
/ZhZ/bc'
Date
Advanced Xerographics Imaging Systems
(AXIS), Inc.
Company Name
Signature of Senior Account Manager
Steve Platt
Type/Print Name of Manager
.I,r o
Date
City of Tamarac 0 Purchasing and Contracts Division
CORPORATE ACKNOWLEDGEMENT
STATE OF FLORIDA
COUNTY OF COr&n e
I HEREBY CERTIFY that on this day, before me, an Officer duly authorized in the State
aforesaid and in the County aforesaid to take acknowledgments, personally appeared
Steve Piatt, Senior Account Manager of, Advanced Xerographics Imaging Systems (AXIS),
Inc. a Florida Corporation, to me known to be the person(s) described in and who executed
the foregoing instrument and acknowledged before me that he/she executed the same.
WITNESS my hand and official seal this )&ON day of Ao� , 200_a
RALULL--I�' ALLC�-�
Signature of ary Public
State of Florida at Large
Claudia I Alexander
O,
•�MYCOMMISSIDN# D0199831 FIRES � ._ P�F..�ca�w. _
. May a, 2007 nt, Type or Stamp
aoNOEUIHRUTROYFAINMISURANCEkIC Name of Notary Public
Personally known to me or
❑ Produced Identification
Type of I.D. Produced
❑ DID take an oath, or
❑ DID NOT take an oath.
Purchasing and
Contracts Division
Citv of Tamarac
"Committed to Excellence... Always"
November 8, 2006
Steve Piatt
Senior Account Manager
Advanced Xerographics Imaging Systems (AXIS), Inc.
6851 TPC Drive
Orlando, FL 32822-5141
RE: Agreement Renewal
Utility Billing Services
Bid 03-28B
Dear Mr. Piatt:
The City's Agreement with your company to provide utility billing services will expire on
December 31, 2006. The original agreement dated January 14, 2004 provides for two (2)
additional one (1) year renewals. This is the second renewal of the subject contract.
Please execute two (2) originals of the attached Agreement Amendment. Please be sure
that this document is fully executed by the person designated on the attached signature
page and by your company's Corporate Secretary, if applicable. In addition, please ensure
that the Corporate Acknowledgement is fully notarized. Please return the two (2) original
documents via express mail to the Purchasing Office no later than November 27, 2006.
Upon execution by the City, an original will be returned to you for your records. If you have
any questions, do not hesitate to contact me.
Sincerely,
s
Keith K. Glatz, CPPO
Purchasing & Contracts Manager
7525 NW 88th Avenue ■ Tamarac, Florida 33321-2401 M (954) 597-3570 ■ Fax (954) 597-3565 ■ www.tomarac.org
Equol Opportunity Employer
ACORD CERTIFICATE OF LIABILITY INSURANCE CSR Fs DATE(MMIpDlYYYY)
PRODUCER AXIS- -1 06 27 06
Thomas E Corkhill Ins Agcy, LLC THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
P - O . Bgx 538891 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
2 Q South Bumby Avenue HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
Orlando FL 32853 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Phone:407-898-8891 Fax:407-898-8813
Ij SUReti`-� INSURERS AFFORDING COVERAGE NAIC #
INSURER A: Bridgefiald BmDloyera Iae. Co. ',;V.
AXIS (dba) Advanced Xero- INSURERS: Hartford xn0UrAaca„Xpand C/L W
ggrapphics Imaging Systems, Inc.
6851 TPC Drive INSURER Auto -Owners Insurance � 1.8988
Orlando FL 32822 INSURERD: Cantiaantai CasualEyampa C % ny
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT
PERIOD INDICATED. NOTWITHSTANDING
OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO
POLICIES.
ALL THE TERMS,
AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
EXCLUSIONS AND CONDITIONS OF SUCH
INs ro
LTR NSR TYPE OF INSURANCE POLICY NUMBER Ll EF I
DATE MW DlYY
P I I
DATE MM/DD/YY
GENERAL LIABILITY
LIMITS
B X COMMERCIAL GENERAL LIABILITY 21SBQRP0617SA (NN) 06/27/06.
EACH OCCURRENCE
06/27/07
$ 11000,000
CLAIMS MADE L" J OCCUR
PREMISES (Eaoccurence
$ 300, 000
B
��- 21SBQBQ0017 06/27/06
MED EXP (Any one person)
06/27/07 PERSONAL&ADV
—
$ 10 , 0 0 0 _
INJURY
$ 1, 000, 000
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$ 2 , O O O , 0 O O
POLICY J LOC
PRODUCTS •COMP/OP AGG
$ 2, 0 0 0, O O O
AUTOMtlBILE LIABILITY
B X ANYAUTO 21UEQA01962 (NM) (SYMBOL 7 06/27/06
SINGLE LIMIT
(Ea accident)
06/27/07 COMBINEDaccident)
$ 1, 000 , 0 0 0
C - ALL 0WNEDAUTOS 43780903-00 (SYMBOL 1) 06/27/06
06/27/07
SCHEDULED AUTOS
BODILY INJURY
$
(Per person)
HIRED AUTOS
NON -OWNED AUTOS
BODILY INJURY
(Per accident)
$
GARAGE LIA131LITY
—1 ANY AUTO
EXCESS/UMBRELLA LIABILITY
B IX I OCCUR CLAIMSMADE 21XHQyT8462SA
tDEDUCTIBLE
RETENTION $10,000
COMPENSATION AND
S'LIABILITYIETORIPARTNER/EXECUTIVE
MBER EXCLUDED?,be under
SPECIAL PROVISIONS below
OTHER
17 Errors & Omissions
PROPERTY DAMAGE
(Per accident) $
AUTO ONLY -EA ACCIDENT $
OTHER THAN EA ACC $�
AUTO ONLY: AGG $
EACH OCCURRENCE $ 1, 0 0 0, 0 0 0
06/27/06 06/27/07 AGGREGATE $ 1 000 000
$
21WROPK8826 (NEW MEXICO) 06/27/06 06/27/07 �E.L.EACHAGCIDENT _ $ 500000 --�
196-04491 06 27/06 06/27/07 E.L. DISEASE-Ep EMPLOYEE $ 5 _ .... -
/ 00000
E.L. DISEASE - POLICY LIMIT $ 5 0 0 0 0 0
169892505 06/30/06 06/30/07
DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
CERTIFICATE HOLDER
CITYOT-
City of Tamarac
Ms Leanne Williams
7525 NW 88th Ave
Tamarac FL 33321
u 4u tduu 1/uii)
w-7,l
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CANCELLATION �.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE 9_ACELL#B-BEFO�',THE EXPIRATIOI
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR r0 MAIL-5 0 f—DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
Scott Corkhill,AAI #A054965
Q ACORD CORPORATION 1988