The URL can be used to link to this page

Home My WebLink AboutCity of Tamarac Resolution R-2006-232Temp Reso #11111 -- November 28, 2006 Revision No. 1 — December 6, 2006 Page 1 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2006-13z A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE A CHANGE ORDER AND RATIFY THE EXISTING AGREEMENT FOR THE CITY OF TAMARAC AND MICHELE MELLGREN & ASSOCIATES, INC. TO PROVIDE CONTINUING PLANNING SERVICES FOR THE CITY OF TAMARAC (CASE NO. 18-MI-06); PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on August 15, 2006, the City of Tamarac entered into an Agreement (incorporated by reference and on file in the Office of the City Clerk) with Michele Mellgren & Associates, Inc. for Planning Services in the amount of $15,000.00; and WHEREAS, the Community Development Department was provided with general planning services, including but not limited to, building permit review, zoning interpretations, site plan review and general customer service inquiries; and WHEREAS, due to staff shortages, the need for the extended services has continued; and WHEREAS, on November 7, 2006, a Change Order was issued in the amount of $10,000.00 and approved by the City Manager (incorporated by reference and on file in the Office of the City Clerk); and WHEREAS, the continued staff shortages have resulted in the requirement for Temp Reso #11111 — November 28, 2006 Revision No. 1 — December 6, 2006 Page 2 additional planning services in an amount not to exceed $50,000.00; and WHEREAS, the firm of Michele Mellgren & Associates, Inc. has a high degree of familiarity with the services previously rendered; and WHEREAS, Section 6-151 of the City of Tamarac Code of Ordinances provides that the City may enter into agreements for professional services without public competitive bidding or proposals; and WHEREAS, a Change Order, in an amount not to exceed a total cost of $50,000.00, is required between the City of Tamarac and Michele Mellgren & Associates, Inc. to provide continuing Planning Services for the City of Tamarac; and WHEREAS, the City of Tamarac has received a proposal (attached hereto as Exhibit "1 ") from the firm of Michele Mellgren & Associates, Inc. to provide for additional and continuing Planning Services; and WHEREAS, it is the recommendation of the Interim Director of Community Development and the Purchasing and Contracts Manager that the appropriate City Officials execute a Change Order to the original Agreement between the City of Tamarac and Michele Mellgren & Associates, Inc. for additional Planning Services in an amount not to exceed $50,000.00 for a total cost not to exceed $75,000.00 (attached hereto as Exhibit "2"); and WHEREAS, the City Commission of the City of Tamarac, Florida deems it to be in the best interests of the citizens and residents of the City of Tamarac to authorize the appropriate City Officials to execute a Change Order and ratify the existing Agreement for Temp Reso #11111 — November 28, 2006 Revision No. 1 — December 6, 2006 Page 3 the City of Tamarac and Michele Mellgren & Associates, Inc. to provide continuing Planning Services for the City of Tamarac. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and confirmed as being true and correct and are hereby made a specific part of this Resolution. SECTION 2: That approval for the appropriate City Officials to execute a Change Order between the City of Tamarac and Michele Mellgren & Associates, Inc. to provide continuing Planning Services in the amount of $50,000.00 and to ratify the existing Agreement, is hereby granted. SECTION 3: All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or in application, it shall not affect the validity of the remaining portions or applications of this Resolution. Temp Reso #11111 — November 28, 2006 Revision No. 1 — December 6, 2006 Page 4 SECTION 5: This Resolution shall become effective immediately upon its adoption. PASSED, ADOPTED AND APPROVED this 13+h day of DeCembW , 2006. ATTEST: L 41 MARION SWENSON, CIVIC CITY CLERK I HEREBY CERTIFY that I have approved this RESOLUTION as to form. , SAMUEL S. GOREN CITY ATTORNEY BETH FLANSBAUM-TALABISCO MAYOR RECORD OF COMMISSION VOTE: MAYOR FLANSBAUM-TALABISCO DIST 1: V/M PORTNER DIST 2: COMM ATKINS-GRAD DIST 3: COMM. SULTANOF DIST 4: COMM. DRESSLER C 1 D EXHIBIT 111" TEMP RESO #11111 I�CHELE MELLGREN -rAsSOCIATES, INC. Professional Planning, Zoning and .Land Use Consulting Services November 30, 2006 Debora R. Ross, AICP Planning and Zoning Manager 7525 NW 88'h Avenue Tamarac, Florida 33321-2401 Re: Quote for Scope of Services Dear Ms, Ross: MICHELE C. MELLGREN, AICP Preside7it I am pleased to verify my response to your request for quotes dated August 9, 2006 to provide the following services to your department: — Site plan review Building permit review Zoning confirmation letters General Customer service (front counter, mail and telephone questions and inquiries) We can provide these services, effective immediately, as you requested, four hours per day, three days per week. Should the workload change, however, in a manner that requires more or fewer hours, we can accommodate your needs. We will provide these services on an hourly basis. I will assign a planner to this task, who will be present at City Hall on those days that you need the services of this firm. If selected by the City, this firm will assign Dawn Teetsel as the planner, with Travis Minch available if necessary to provide backup support. Dawn recently joined this firm after working for the City of Delray doing exactly this type of work. Travis Minch, working for this firm, provided these exact services to Miami Shores Village. Note that for site plan review general oversight will be provided by Jeff.Katims, Senior Associate, although the preponderance of work will be undertaken by Dawn or Travis. Their services will be provided to the City at the hourly rate of $75 per hour. Any oversight required by the Senior Associate will be provided to the City at the rate of $125 an hour. Note that, if selected, I will be personally present with Dawn to transition into the work. While my general billing rate to the City would be $175 per hour, there is no charge for my time to attend this transition meeting. As the firm that successfully completed the City's EAR, we already have a general knowledge of the City and believe we can commence work without much "start up" time needed. We would appreciate the opportunity to provide these additional services to you. Please do not hesitate to contact me if you need clarification or additional information. Thank you in advance for your consideration. Sincerely, Michele C. Mellgren, AICP 6555 Nova Drive ,L Suite 305 & Fort Lauderdale, FL 33317 A 954-475-3070 A Fax 954-475-9550 A )vAv.mmaplamiing com 01, EXHI1 9 11 211 TEMP RESO #11111 C:;Ity r,}` ' z7omrm.' Flury. h asfng & C.ontracts Division CHANGE ORDER DATE OF ISSUANCE: October 24, 2006 OWNER: CITY OF TAMARAC 7525 NW 88th Avenue Tamarac, FL 33321-2401 CHANGE ORDER NO. 2 PROJECT NAME: Planning Services BID NO, N/A PROJECT NO.: N/A CONTRACTOR Michele Mellgren Associates, Inc. P.O. NUMBER: 91326 6555 Nova Drive, Suite 305, Ft. Lauderdale, FL 33317 IN COMPLIANCE WITH SPECIFICATIONS IN THE ABOVE REFERENCED CONTRACT, THE CONTRACTOR AND THE CITY DO BOTH HEREBY AGREE THAT THE CONTRACTOR SHALL MAKE THE FOLLOWING CHANGES, ADDITIONS OR DELETIONS TO THE WORK SPECIFIED IN THE PLANS AND SPECIFICATIONS: DESCRIPTION: Add General Planning & Zoning Tasks. PURPOSE OF CHANGE ORDER: To add General Planning & Zoning Task services not originally anticipated under original Agreement to allow for the continuance of services. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price Original Contract Time: Ongoing $15,000.00 Previous Change Order No. 1 Net Change From Previous Change Orders: $10, 000.00 Contract Price Prior To This Change Order Contract Time Prior To This Change Order $25,000.00 Net (Increase) Of This Change Order Net (Increase) Of This Change Order: $75,000.00 Contract Price With All Approved Change Orders Contract Time With All Approved Change Orders: $50,000.00 Ongoing Account No(s) Affected: 001-3010-515.31-00 Amount Affected: $50,000.00 ROUTING: Dept. Director, Contractor, Purchasing Manager, City Manager, Purchasing Manager REC �� -` APPROVED V By BY' Director C1ty Manager Contractor Date 4 —C-71�1 Date / Z / ¢ 4 Date � . _ S - D G0