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Home My WebLink AboutCity of Tamarac Resolution R-2006-026Temp Reso. #10899 Page 1 January 25, 2006 CITY OF TAMARAC, FLORIDA RESOLUTION NO. R-2006 -T A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA ACCEPTING GRANT FUNDING IN THE AMOUNT OF $61,000 FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM; AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE A PROJECT AGREEMENT BETWEEN THE U.S. DEPARTMENT OF HOMELAND SECURITY AND THE CITY OF TAMARAC FOR GRANT FUNDING IN THE AMOUNT OF $61,000 WITH A CASH MATCH OF $15,250 IN CITY FUNDS FOR A TOTAL PROJECT COST OF $76,250, TO PROVIDE FOR FIREFIGHTER HEALTH AND SAFETY EQUIPMENT; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Tamarac desires to protect the health and safety of City firefighters; and WHEREAS, the Federal Emergency Management Agency, through the U.S. Department of Homeland Security, provides grants to local governments for protecting the health and safety of firefighting personnel with respect to fire and fire -related hazards through the Assistance to Firefighters Grant Program, and WHEREAS, the City applied to the Federal Emergency Management Agency for a grant project in the amount of $78,520 to provide for firefighter health and safety equipment and was awarded project costs in the amount of $76,250 as indicated in the November 15, 2005 correspondence from the U.S. Department of Homeland Security attached hereto as Exhibit A; and Temp Reso. #10899 Page 2 January 25, 2006 WHEREAS, acceptance of these funds requires the amending of estimated revenues and expenditures within the Fire Rescue Fund Budget; and WHEREAS, the City is required to match the $61,000 of grant funding with a 20% cash match of $15,250 in City funds for a total project cost of $76,250; and WHEREAS, the Assistant City Manager and the Fire Chief recommend acceptance of grant funds and execution of the Project Agreement between the U.S. Department of Homeland Security and the City of Tamarac; and WHEREAS, the City Commission of the City of Tamarac deems it to be in the best interest of the citizens and residents of the City of Tamarac to accept grant funding for the provision of firefighter health and safety equipment and to execute the U.S. Department of Homeland Security Project Agreement for grant funding in the amount of $61,000 and provide a 20% cash match in City funds of $15,250 for a total project cost of $76,250. NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF TAMARAC, FLORIDA: Section 1: The foregoing "WHEREAS" clauses are HEREBY ratified and confirmed as being true and correct and are HEREBY made a specific part of this Resolution. Section 2: The City Commission of the City of Tamarac HEREBY accepts the grant funds of $61,000 from the U.S. Department of Homeland Security. Section 3: The appropriate City Officials are HEREBY authorized to execute the Project Grant Agreement (hereto attached as Exhibit B) between the City of Tamarac and the U.S. Department of Homeland Security for grant funding in the amount of $61,000 with a 20% cash match of $15,250 in City funds for a total project cost of $76,250 to provide for firefighter health and safety equipment. Temp Reso. #10899 Page 3 January 25, 2006 Section 4: Upon acceptance of the grant award, the appropriate City Officials are HEREBY authorized to amend the existing Fire Rescue Fund Budget in the amount of $76,250 and appropriate said funds including any and all subsequent budgetary transfers to be in accordance with proper accounting standards. Section 5: All resolutions or parts of resolutions in conflict herewith are HEREBY repealed to the extent of such conflict. Section 6: If any clause, section, other part or application of this Resolution is held by any court of competent jurisdiction to be unconstitutional or invalid, in part or in application, it shall not affect the validity of the remaining portion or applications of this Resolution. 1 1 Temp Reso. #10899 Page 4 January 25, 2006 Section 7: This Resolution shall become effective immediately upon its passage and adoption. PASSED, ADOPTED AND APPROVED this c2a day of , 2006. ATTEST: MARION SWENSON, CMC CITY CLERK I HEREBY CERTIFY that I have approved this RESOLUTION as to form. JOE SCHREIBER MAYOR RECORD OF COMMISSION' MAYOR SCHREIBER DIST 1: COMM. PORTNER _ DIST 2: V/M TALABISCO DIST 3: COMM. SULTANOF DIST 4: COMM. ROBERTS W,� k a "/. SAMUEL S. GbREW CITY ATTORNE 1 1 1.1 EXHIBIT A U.S. Department of Homeland Security Office for Domestic Preparedness Washington, D.C. 20531 Ms. Diane Philips City of Tamarac Fire Rescue 7525 NW 88th Avenue Tamarac, Florida 33321-2401 1ZMeTM-1 �[•>F�TiTirb�ii��Ye�ij • .. Dear Ms, Phillips: Congratulations, on behalf of Office of State and Local Government Coordination and Preparedness, in collaboration with the U.S. Fire Administration at the Federal Emergency Management Agency. Your grant application submitted under the FY 2005 Assistance to Firefighters Grant has been approved. The approved project costs amount to $76,250.00. The Federal share is $61,000.00 of the approved amount and your share of the costs is $15,250.00. As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the Articles as they outline the terms and conditions of your Grant award. Maintain a copy of these documents for your official file. You establish acceptance of the Grant and Grant Agreement Articles when you request and receive any of the Federal Grant funds awarded to you. The first step in requesting your grant funds is to confirm your correct Direct Deposit Information. Please go on-line to the AFG eGrants system at www.firegrantsupport.com and if you have not done so, complete and submit your SF 1199A, Direct Deposit Sign-up Form. Please forward the original, completed SF 1199A, Direct Deposit Sign-up Form, signed by your organization and the banking institution to the address below: Department of Homeland Security Emergency Preparedness and Response Directorate (FEMA) Grants Management Branch 500 C Street, SW, Room 334 Washington, DC 20472 Attn: Assistance to Firefighters Grant Program After your SF 1199A is reviewed and you receive an email indicating the form is approved, you will be able to request payments online. Remember, you should basically request funds when you have an immediate cash need (i.e. you have a bill in -hand that is due within 30 days). If you have any questions or concerns regarding the process to request your grant funds, please call 1-877- 510-6762. Sincerely, e��' 1A_11___ Matt A.Mayer Acting Executive Director Office of State and Local Government Coordination and Preparedness littps://portal.fema.gov/firegrant/j sp/fire_adminlawards/spec/view_award_package.do?agrecmentNo=EM... 11 / 15/2005 �, dJJF.A 1r.ti V 1* Agreement Articles EXHIBIT B U.S. Department of Homeland Security Washington, D.C. 20531 AGREEMENT ARTICLES ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety program GRANTEE: City of Tamarac Fire Rescue PROGRAM: Operations and Safety AGREEMENT NUMBER: EMW-2005-FG-07966 AMENDMENT NUMBER: Article I Article II Article III Article IV Article V Article VI Article VI Article Vill Article IX Article X Article XI Article XII Article I - Project Description TABLE OF CONTENTS Project Description Grantee Concurrence Period of Performance Amount Awarded Requests for Advances or Reimbursements Budget Changes Financial Reporting Performance Reports DHS Officials Other Terms and Conditions General Provisions Audit Requirements The grantee shall perform the work described in the approved grant application's Program Narrative. That narrative is made a part of these grant agreement articles by reference. The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and firefighting personnel against fire and fire -related hazards. After careful consideration, DHS has determined that the grantee's project, as detailed in submitted project narrative and budget information, submitted as part of the grantee's application (and considered part of this agreement by reference), was consistent with the program's purpose and worthy of award. As such, any material deviation from the approved program narrative must have prior written approval. Article II - Grantee Concurrence By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the documents identified below. All documents submitted as part of the application are made a part of this agreement by reference. baps://portal.Perna.gov/fregrant/jsp/fire_admin/awards/spec/view_award_package.do?agreementNo=EM... l 1 /15/2005 Article III - Period of Performance The period of performance shall be from 28-OCT-05 to 27-OCT-06. The grant funds are available to the grantee for obligation only during the period of performance of the grant award. The grantee is not authorized to incur new obligations after the expiration date unless the grantee has requested, and DHS has approved, a new expiration date. The grantee has 90 days after period of performance to incur costs associated with closeout or to pay for obligations incurred during period of performance. Award expenditures are for the purposes detailed in the approved grant application only. The grantee cannot transfer funds or assets purchased with grant funds to other agencies or departments without prior written approval from DHS. Article IV - Amount Awarded The amount of the award is detailed on the Obligating Document for Award attached to these articles. Fallowing are the budgeted estimates for object classes for this grant (including Federal share plus grantee match): Personnel $0.00 Fringe Benefits $0.00 Travel $0.00 Equipment $76,250.00 Supplies $0.00 Contractual $0.00 Construction $0.00 Other $0.00 Indirect Charges $0.00 Total $76,250.00 Article V - Requests for Advances or Reimbursements Grant payments under the Assistance to Firefighters Grant Program are made on an advance or reimbursable basis for immediate cash needs. When the grantee needs grant funds and has obtained a user account, the grantee fills out the online Request for Advance or Reimbursement. If the grantee has not obtained a user account, an account may be obtained by calling the help desk at 1-866-274-0960. Article VI - Budget Changes Generally, changes in the budget -line items are permitted, as long as the original program narrative is accomplished. The only exception to this provision is for grants where the Federal share is in excess of $100,000.00. In grants where the Federal share exceeds $100,000,00, the budgeted line items can be changed, but if the cumulative changes exceed ten (10) percent of the total budget, Changes must be pre -approved. Article VII - Financial Reporting The Request for Advance or Reimbursement mentioned above, will also be used for interim financial reporting purposes. At the end of the performance period, or upon completion of the grantee's program narrative, the grantee must complete, on-line, a final financial report that is required to close out the grant. The Financial Status Report, is due within 90 days after the end of the performance period. Article Vill - Performance Reports The grantee must submit a semi-annual and a final performance report to DHS. The final performance report should provide a short narrative on what the grantee accomplished with the grant funds and any benefits derived there from. The semi-annual report is due six months after the award date. Article IX - DHS Officials https://portal.fei-na.gov/firegrant/jsp/fire_admin/awards/spec/view_award�acicage.do?agreementNo=EM... 11/15/200f A: CA1141 1tN. v,lN yr � _ _ Program Officer: Tom Harrington, Deputy Chief of the Grants Program Office, is the Program Officer for this grant program. The Program Officer is responsible for the technical monitoring of the stages of work and technical performance of the activities, described in the approved grant application. Grants Assistance Officer: Christine Torres, is the Assistance Officer for this grant program. The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. Grants Management Branch POC: Walter Pickett is the point of contact for this grant award and shall be contacted for all financial and administrative grant business matters. If you have any questions regarding your grant please call 202-646-2557. Article X - Other Terms and Conditions Pre -award costs directly applicable to the awarded grant are allowable if approved in writing by the DHS Program Office. Article XI - General Provisions The following are hereby incorporated into this agreement by reference: 44 CFR, Emergency Management and Assistance Part 7 Nondiscrimination in Federally -Assisted Programs Part 13 Uniform administrative requirements for grants and cooperative agreements to state and local governments Part 17 Government -wide Debarment and Suspension (Non -procurement) and Government -wide Requirements for Drug -free Workplace (Grants) Part 18 New Restrictions on Lobbying 31 CFR 205.6 Funding Techniques OMB Circular A-21 Cost Principles for Educational Institutions OMB Circular A-87 Cost Principles for State/local Governments, Indian tribes OMB Circular A-122 Cost Principles for Non -Profit Organizations OMB Circular A- Uniform Administrative Requirements for Grants and Agreements With State and Local Governments 102 Assistance to Firefighters Grant Application and Assurances contained therein. OMB Circular A- Uniform Administrative Requirements for Grants and. Agreements With Institutions of Higher Education, 110 Hospitals, and Other Nonprofit Organizations Assistance to Firefighters Grant Application and Assurances contained therein. Article XII- Audit Requirements All grantees must follow the audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. The main requirement of this OMB Circular is that.grantees that expend $500,000.00 or more in Federal funds (from all Federal sources) must have a single audit performed in accordance with the circular. As a condition of receiving funding under this grant program, you must agree to maintain grant files and supporting documentation for three years upon the official closeout of your grant. You must also agree to make your grant files, books, and records available for an audit by DHS, the General Accounting Office (GAO), or their duly authorized representatives to assess the accomplishments of the grant program or to ensure compliance with any requirement of the grant program. Additional Requirements if applicable This grant award was reduced by $21,900, The approved cost for the Compressors/Cascade/Fill Station (Mobile) is $60,000 not https://portal.fema.gov/firegrant/j sp/fire_admin/awards/spec/view_award_package.do?agreementNcv--EM... 1.1 /15/2005 $81,900 as requested in the initial application. The reduction has already been made in the grant award and in the application as agreed by the applicant Diane Phillips via email on June 28, 2005. The total project cost was reduced from $98,150 to $76,250. The federal share was reduced from $78,520 to $61,000. The applicant match was reduced from $19,630 to $15,250. https://portal. Perna.gov/firegrant/jsp/fire_adrnin/awards/spec/view_award_package.do?agreementNo=EM.._ 11/15/2005 L KXXV4 • 1V .' FEDERAL EMERGENCY MANAGEMENT AGENCY OBLIGATING DOCUMENT FOR AWARD/AMENDMENT A "rMV I V4 I 1a. AGREEMENT NO. EMW-2005-FG-07966 6. RECIPIENT NAME AND ADDRESS City of Tamarac Fire Rescue 6000 Hiatus Road Tamarac Florida, 33321-2401 9. NAME OF RECIPIENT PROJECT OFFICER Diane Phillips 11. EFFECTIVE DATE OF THIS ACTION 28-OCT-05 2. AMENDMENT NO. 3. RECIPIENT NO, 0 59-1039552 4. TYPE OF 5. CONTROL NO. ACTION W397594N AWARD 7. ISSUING OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS ODP/Financial and Grants Management Division ODP/Financial Services Branch 600 C Street, S.W., Room 350 500 C Street, S.W., Room 723 Washington DC, 20472 Washington DC, 20472 POC: Walter Pickett 202-646-2557 PHONE NO. 10. NAME OF PROJECT COORDINATOR 954-724-1230 Tom Harrington 12. METHOD OF 13. ASSISTANCE ARRANGEMENT PAYMENT Cost Sharing SF-270 15. DESCRIPTION OF ACTION a. (Indicate funding data for awards or financial changes) PHONE NO. 1-866-274I-0960 14. PERFORMANCE PERIOD From:28-OCT-05 To:27-OCT4O6 Budget Period From:01-OCT-05 To:30-SEP406 PROGRAM NAME CFDA NO. ACCOUNTING DATA PRIOR TOTAL AMOUNT AWARDED CURRENT TOTAL CUMMULATIVE ACRONYM (ARCS CODE) AWARD THIS ACTION AWARD MON- xxxx-XXX-XXXXXX-XXXXX- + OR (-) FEDERAL XXXX-XXXX-X COMIIIATMENT AFG 97,044 2006-62-0501 RE-63000000-41 01 - $0.00 $61,000.00 $61,000.00 $15,250.00 R TOTALS $0.00 $61,000.00 $61,000.00 $15,250.00 b. To describe changes other than funding data or financial changes, attach schedule and check here. N/A 16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA,(See Block 7for address) Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. However, recipients should print and keep a coptyr of this document for their records. 16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above. 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE N/A N/A 18. FEMA SIGNATORY OFFICIAL (Name and Title) Christine Torres DATE 25-OCT-05 https://portal.fema.gov/firegrant/j sp/fire_admin/awards/spec/view_award_package.do?agreernentNo=EM... 11 /15/200`