HomeMy WebLinkAboutCity of Tamarac Resolution R-2006-0801
1
and
Temp. Reso. #10963
May 3, 2006
Revision #1 — May 10, 2006
Page 1
CITY OF TAMARAC, FLORIDA
RESOLUTION NO. R-2006- -aO
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, AUTHORIZING
THE APPROPRIATE CITY OFFICIALS TO AWARD
BID NUMBER 06-15B TO HORIZON SIGNAL
TECHNOLOGIES, INC., FOR THE PURCHASE OF
TEN (10) TRAILER MOUNTED EMERGENCY
PORTABLE TRAFFIC SIGNALS, INCLUDING THE
OPTIONAL LEFT HAND TURN SIGNAL
INDICATORS TO PROVIDE FOR TRAFFIC SAFETY,
AUTHORIZING AN EXPENDITURE IN AN AMOUNT
NOT TO EXCEED $137,610.00, PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Tamarac is located in a high velocity wind zone;
WHEREAS, immediately following a hurricane, power may be interrupted
for a long period of time; and
WHEREAS, power interruptions may disrupt traffic control, due to damage
or loss of power or severe damage to traffic signals; and
WHEREAS, it is in the best interest of the City of Tamarac to maintain
traffic control at major intersections within the City; and
WHEREAS, trailer mounted solar/battery powered portable emergency
traffic signals will provide emergency traffic signal devices for traffic control; and
WHEREAS, specifications were submitted and bids were solicited to
purchase ten (10) emergency portable traffic signals and related equipment, a
copy of said bid is included herein as Exhibit "1 "; and
Temp. Reso. #10963
May 3, 2006
Revision #1 — May 10, 2006
Page 2
WHEREAS, bids were received on April 19, 2006, from the following
bidders, a copy of said bid tab is included herein as Exhibit "2":
HORIZON
SIGNAL
IST
INTERNATIONAL
R.C.
FLAGMAN
VER-MAC
OMJC
SIGNAL, INC.
$122,610.00
$154,945.00
$154,980.00
$155,000.00
$1,340,000.00
; and
WHEREAS, Horizon Signal Technologies, Inc., was the lowest responsive
and responsible bidder, with a per unit cost of $12,261.00 for each trailer
mounted traffic signal and $1,500.00 per unit cost for each optional left turn
indicator, for a cost of $122,610.00 for the ten (10) traffic signal units and
$15,000.00 for the
optional left
turn signal
indicators, for a total cost of
$137,610.00 for all
equipment, a
copy of said
response is included herein as
Exhibit "3"; and
WHEREAS, funding was appropriated by the City Commission in the FY
06 budget for said purpose; and
WHEREAS, the Fire/Rescue Chief and the Purchasing and Contracts
Manager recommend that the City award the bid to Horizon Signal Technologies,
Inc., for the purchase of ten (10) trailer mounted emergency portable traffic
signals with left turn signal indicators; and
WHEREAS, the City Commission of the City of Tamarac, Florida deems it
to be in the best interest of the citizens and residents of the City of Tamarac to
award the bid for ten (10) trailer mounted emergency portable traffic signals with
left hand turning signals to Horizon Signal Technologies, Inc., for a total price not
to exceed $137,610.00.
Temp. Reso. #10963
May 3, 2006
Revision #1 — May 10, 2006
Page 3
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF TAMARAC, FLORIDA, THAT:
SECTION 1: The foregoing "WHEREAS" clauses are hereby ratified and
confirmed as being true and correct and are hereby made a specific part of this
Resolution upon adoption hereof.
SECTION 2: The appropriate City Officials are hereby authorized to
accept Bid Number 06-15B for the purchase of ten (10) trailer mounted portable
emergency traffic signals from Horizon Signal Technologies, Inc., in the amount
of $122,610.00, adding ten (10) optional left hand turn signal indicators for an
additional $15,000, for a total cost not to exceed $137,610.00.
SECTION 3: All resolutions or parts of resolutions in conflict herewith are
hereby repealed to the extent of such conflict.
SECTION 4: If any provision of this Resolution or the application thereof
to any person or circumstance is held invalid, such invalidity shall not affect other
provisions or applications of this Resolution that can be given effect without the
invalid provision or application, and to this end the provisions of this Resolution
are declared to be severable.
1
Temp. Reso. #10963
May 3, 2006
Revision #1 — May 10, 2006
Page 4
SECTION 5: This Resolution shall become effective immediately upon its
passage and adoption.
PASSED, ADOPTED AND APPROVED this day of
2006.
BETH FLANSBAUM-TAL BISCO
MAYOR
ATTEST:
MARION S ENSON, CMC
CITY CLERK
I HEREBY CERTIFY that
I have approved this
RESOLUTION as to form.
S/1_s/06
CITY AnDRNEY
RECORD OF COMMISSION VOTE:
MAYOR FLANSBAUM-TALABISCO
DIST 1: V/M PORTNER
DIST 2: COMM ATKINS-GRAD 1 ;25
DIST 3: COMM. SULTANOF
DIST 4: COMM. DRESSLER
TR 10963 - EXHIBIT 1
INVITATION FOR BID
Bid # 46-15B
Emergency Portable Traffic Signal
System
Issued on behalf of
the Fire -Rescue Department
City of Tamarac
Purchasing Division
7525 NW 88th Avenue
Room 108
Tamarac, Florida 33321-2401
(954) 597-3570
SUBMIT BID TO:
CITY OF TAMARAC
PURCHASING AND CONTRACTS DIVISION
752.5 NW 88TH AVENUE
TAMARAC, FL 33321
954-597-3570
It is the intent of the City to award this bid to the
lowest responsible and responsive Bidder. The City
reserves the right to accept or reject any or all bids
and to waive any informality concerning the bids
when such rejection or waiver is deemed to be in
the best interest of the City. The City reserves the
right to award the bid on a split order basis, lump
sum or individual item basis unless otherwise
stated, whichever is in the best interest of the City.
This solicitation is issued pursuant to the City of
Tamarac Code, Chapter 6, "Finance & Taxation",
Article V, "Purchasing Procedures", Section 6-141
et seq.
completed in ink. The Bidder must initial any
erasures or corrections in ink. All bids shall be
submitted in the English language. All prices, terms
and conditions quoted in the submitted bid shall be
expressed in U.S. Dollars, and will be firm for
acceptance for sixty (60) calendar days from the
date of the bid opening unless otherwise stated by
the City.
The Bidder preparing a bid in response to this
solicitation shall bear all expenses associated with
its preparation. The Bidder shall prepare a bid with
the understanding that no claim for reimbursement
shall be submitted to the City for expenses related
to its preparation.
GENERAL TERMS AND CONDITIONS 2. BID DEPOSIT
These general terms and conditions apply to all
offers made to the City of Tamarac by all
prospective Bidders including but not limited to
Request for Quotes, Request for Bids and Request
for Proposals. As such the words "bid" and
"proposal" are used interchangeably in reference to
all offers submitted by prospective Bidders.
1, SUBMISSION OF THE BID
The Bidder is directed to deliver sealed bids to the
City of Tamarac, Purchasing Division, 7525 N. W.
88th Avenue, Room 108, Tamarac, Florida 33321,
no later than the date and time specified on the
cover page of this solicitation document. At this time
the bids will be opened, the names of all Bidders
will be announced and all bids shall become a
matter of public record. All Bidders and their
representatives are invited to attend. The Bidder
must show the bid number, bid name, time and
date of the bid opening on the outside of the sealed
bid package. Delivery of the sealed bids to the
Purchasing Office on or before the above date is
solely and strictly the responsibility of the Bidder.
Late bids will be returned unopened to the Bidder.
It is the Bidder's responsibility to read and
understand the requirements of this bid. Unless
otherwise specified, the Bidder must use the bid
form furnished in the bid document. The Bidder is
requested to submit one (1) original and two (2)
copies of the bid. The original bid must be
manually and duly signed In ink by a Corporate
Officer, Principal, or Partner with the authority
to bind the bidding company or firm by his/her
signature. All bid forms must be typewritten or
When required on the cover page, a bid deposit or
bid surety bond in the amount specified shall
accompany the bid. Bid deposits shall be in the
form of cash, certified check or cashier's check,
drawn on a responsible bank doing business in the
United States, and shall be made payable to the
City of Tamarac. In lieu of a bid deposit, a bid
surety provided by a firm licensed to business in the
State of Florida shall be provided to the City. Any
bid deposits will be returned to the Bidders at the
time of contract award. The bid deposit of the
successful vendor shall be returned upon receipt of
acceptable Performance and/or Payment bonds.
3. BONDING
When required by the specification herein, the
successful Bidder shall furnish a Performance and
Payment bond, and/or Warranty bond, as stated on
the cover page of this solicitation, on the City's
forms, within fifteen (15) calendar days after
notification of contract award. Failure to furnish the
required bonds within the time specified may be
cause for rejection of the bid and any bid deposit
may be retained by the City as liquidated damages.
and not as a penalty. Said sum shall be a fair
estimate of the amount of damages the City would
sustain due to Bidder's failure to furnish said bonds.
4. WITHDRAWAL OF BID
Any Bidder may withdraw its bid prior to the
indicated opening time. The request for withdrawal
must be submitted in writing to the Purchasing
Office.
SUBMIT BID TO:
CITY OF TAMARAC
PURCHASING AND CONTRACTS DIVISION
7525 NW 88r" AVENUE
TAMARAC, FL 33321
954-597-3570
standard.
12. SAMPLES AND DEMONSTRATIONS
When requested, samples are to be furnished free
of charge to the City. If a sample is requested it
must be delivered within seven days of the request
unless otherwise stated in the bid. Each sample
must be marked with the Bidder's name and
manufacture's brand name. The City will not be
responsible for returning samples. The City may
request a full demonstration of any product or
service before the award of a contract. All
demonstrations will be done at the expense of the
Bidder.
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As a part of the Bid evaluation process, the City
may conduct a background investigation including a
criminal record check of Bidder's officers and/or
employees, by the Broward County Sheriffs Office.
Bidder's submission of a bid constitutes
acknowledgement of and consent to such
investigation. City shall be the sole judge in
determining Bidder's qualifications.
14. CONDITIONS OF MATERIALS
All materials and products supplied by the Bidder in
conjunction with this bid shall be new, warranted for
their merchantability, fit for a particular purpose,
free from defects and consistent with industry
standards. The products shall be delivered to the
City in excellent condition. In the event that any of
the products supplied to the City are found to be
defective or do not conform to the specifications,
the City reserves the right to return the product to
the Bidder at no cost to the City.
Successful Bidder shall furnish all guarantees and
warranties to the Purchasing Division prior to final
acceptance and payment. The warranty period shall
commence upon final acceptance of the product.
15. COPYRIGHTS OR PATENT RIGHTS
The Bidder warrants that there has been no
violation of copyrights or patent rights in
manufacturing, producing or selling the goods
shipped or ordered as a result of this bid. The seller
agrees to hold the City harmless from all liability,
loss or expense occasioned by any such violation.
16. SAFETY STANDARDS
The Bidder warrants that the product(s) supplied to
the City conform with all respects to the standards
set forth in the Occupational Safety and Health Act
and its amendments to any industry standards, if
applicable.
17. PERFORMANCE
Failure on the part of the Bidder to comply with the
conditions, terms, specifications and requirements
of the bid shall be just cause for cancellation of the
bid award, notwithstanding any additional
requirements enumerated in the Special conditions
herein relating to performance based contracting.
The City may, by written notice to the Bidder,
terminate the contract for failure to perform. The
date of termination shall be stated in the notice. The
City shall be the sole judge of nonperformance.
18. INSPECTION
The City shall have the right to inspect any
materials, components, equipment, supplies,
services or completed work specified herein.
Any of said items not complying with these
specifications are subject to rejection at the
option of the City. Any items rejected shall be
removed from the premises of the City and/or
replaced at the entire expense of the
successful vendor.
19. TERMINATION
a. DEFAULT
In addition to all other remedies available to the
City, this Agreement shall be subject to cancellation
by the City for cause, should the. Contractor neglect
or fail to perform or observe any of the terms,
provisions, conditions, or requirements herein
contained, if such neglect or failure shall continue
for a period of thirty (30) days after receipt by
Contractor of written notice of such neglect or
failure.
b. TERMINATION FOR CONVENIENCE
OF CITY
Notwithstanding any additional requirements for
performance based contracting contained in the
special conditions herein, the final Agreement may
be terminated by the City for convenience, upon
seven (7) days of written notice by the terminating
party to the other party for such termination in which
event the Contractor shall be paid its compensation
SUBMIT BID TO:
CITY OF TAMARAC
PURCHASING AND CONTRACTS DIVISION
7525 NW 88T" AVENUE
TAMARAC, FL 33321
954-597-3570
Contractual Liability
Personal Injury
Explosion, Collapse, Underground Hazard
Products/Completed Operations
Broad Form Property Damage
Cross Liability and Severability of Interest Clause
Automobile Liability $1,000,000 $1,000,000
Workers' statutory
Compensation &
Employer's Liability
The City reserves the right to require higher limits
depending upon the scope of work under this
Agreement.
Neither Bidder nor any subcontractor shalt
commence work under this contract until they have
obtained all insurance required under this section
and have supplied the City with evidence of such
coverage in the form of an insurance certificate and
endorsement. The Bidder will ensure that all
subcontractors will comply with the above
guidelines and will maintain the necessary
coverage throughout the term of this Agreement.
All insurance carriers shall be rated at least A-VII
per A.M. Best's Key Rating Guide and be licensed
to do business in Florida. Policies shall be
"Occurrence" form. Each carer will give the City
sixty (60) days notice prior to cancellation.
The Bidder's liability insurance policies shall be
endorsed to add the City of Tamarac as an
"additional insured". The Bidder's Worker's
Compensation carrier will provide a Waiver of
Subrogation to the City. The Bidder shall be
responsible for the payment of all deductibles and
self -insured retentions.
The City may require that the Bidder purchase a
bond to cover the full amount of the deductible or
self -insured retention. If the Bidder is to provide
professional services under this Agreement, the
Bidder must provide the City with evidence of
Professional Liability insurance with, at a minimum,
a limit of $1,000,000 per occurrence and in the
aggregate. "Claims -Made" forms are acceptable for
Professional Liability insurance.
26. INDEMNIFICATION
The Bidder shall indemnify and hold harmless the
City of Tamarac, its elected and appointed officials
and employees from any and all claims, suits,
actions, damages, liability, and expenses (including
attorneys' fees) in connection with loss of life, bodily
or personal injury, or property damage, including loss
of use thereof, directly or indirectly caused by,
resulting from, arising out of or occurring in
connection with the operations of the Bidder or his
Subcontractors, agents, officers, employees or
independent contractors, excepting only such loss of
life, bodily or personal injury, or property damage
solely attributable to the gross negligence or willful
misconduct of the City of Tamarac or its elected or
appointed officials and employees. City reserves the
right to select its own legal counsel to conduct any
defense in any such proceeding and all costs and
fees associated therewith shall be the responsibility of
Contractor under the indemnification agreement.
27. CLARIFICATION & ADDENDA
Where there appears to be variances or conflicts
between the General Terms and Conditions and the
Special Conditions and/or Detailed Specifications
outlined in this bid, the Special ConditionsE and/or
the Detailed Specifications shall prevail.
The Bidder shall examine all bid documents and
shall judge all matters relating to the adequacy and
accuracy of such documents. If, upon review, any
material errors in specifications are found, the
Bidder shall contact the Purchasing Office
immediately. Any inquires, suggestions, requests
concerning clarification, or requests for additional
information shall be submitted in writing to the
Purchasing and Contracts Manager.
The City of Tamarac reserves the right to amend
this bid prior to the Bid opening date indicated by
written addenda. Written addenda shall serve as
the sole means of clarification. The City shall not be
responsible for oral interpretations given by any City
employee or its representative.
28. BID TABULATION
Bidders may download the bid tabulation directly
from the Internet at
htt://www.tamarac.or /De t/fin/ urch/results.html.
The City does not notify unsuccessful Bidders of
contract awards.
Pursuant to Florida Statute Chapter 119, Section
City of Tamarac PI------------------- - - --11 -.1 e, . ...... ... .urchasing & Contracts Division
1.
2.
3.
GENERAL REQUIREMENTS
BID 06-15B
MATERIALS, WORKMANSHIP AND COMPATIBILITY INFORMATION
All furnished equipment, materials and workmanship shall be of the highest
grade in accordance with modern industry practices. The equipment supplied
shall be new and unused except for the necessary testing, calibration and
transportation.
Meets Specification: Deviates:
WARRANTY
All items furnished in accordance with these specifications shall be covered by
the manufacturer's and/or supplier's standard warranty or guarantee on new
equipment. The minimum warranty period on new equipment must be for the
period specified in the Technical Specifications herein, for all parts and labor.
Meets Specification: Deviates:
EXCEPTIONS
Any exceptions to the component list and specification requirements, or failure to
submit requested information will be considered sufficient cause for rejection of a
bid.
Meets Specification:
Deviates:
4. INFORMATION TO BE FURNISHED BY BIDDER
Each supplier shall furnish the following information with their bid. Please place
a check in each box below to indicate your bid's compliance:
A. ❑ Detailed component list.
B. ❑ Literature describing the equipment proposed.
C. ❑ Operator Training manuals and / or videotapes produced- by a
professional production company.
D. ❑ Any deviations to these specifications shall be clearly
indicated and referenced Failure to provide information concerning
any deviations from the specifications may be cause for rejection of
the bid.
E. ❑ State time for contract Delivery / completion in calendar days:
days.
City of Tamarac �.-�... --- 7
Purchasing f 017trlCtS DIViS1(ar..
TECHNICAL SPECIFICATIONS
BID NO. 06-1 SB
Emergency Portable Traffic Signal System
1.0 Introduction
1.1 The Portable Traffic Signal System herein specified is intended for
applications resulting from disaster, power failure or other temporary
emergency requirements.
1.2 The Emergency Portable Traffic Signal System shall be referred to in this
specification as EPTSS.
1.3 The EPTSS shall be trailer mounted with a retractable mast arm equipped
with signal heads sufficient to control four traffic phases (typical
intersection). The unit shall also be capable of adding a separate and
exclusive turn phase function as an option.
2.0 Trailer Specs:
2.1 The EPTSS trailer shall be capable of accommodating a retractable
vertical upright which can be extended by engaging a power switch. The
trailer and all mounted equipment shall be structurally adequate for normal
operation in wind velocities typically encountered on the roadway.
2.2 EPTSS trailers shall be equipped with adequate reflectivity on four (4)
sides to facilitate placement in intersections.
2.3 EPTSS Main body to measure no more than 5'X 5' excluding mast and
tongue.
2.4 Each signal trailer shall be equipped with four stabilizing/leveling jacks,
which facilitate ease of deployment and provide sufficient stabilization.
2.5 The EPTSS trailer shall have adequate structural integrity to facilitate
lifting and placing the EPTSS trailer as required.
2.6 The EPTSS tow arm must be removable for on site safety
2.7 The EPTSS Trailer must have a locking mechanism for a wheel to prevent
theft.
2.8 Each EPTSS trailer to include 50 large DOT cones per unit delivered (36"
w/ two reflective bands) (included when delivered).
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Gray o. Tar arac Purchasing..... _.... _,.n
5.5 The wireless remote control mode shall not allow the operator to interrupt
the preprogrammed all red clearance times in a manner that would create
a conflict.
5.6 Shall have the capability of facilitating standby modes of red, red flash and
yellow flash mode.
5.7 The operating system shall have an integrated mechanism capable of
recording system malfunction including date and time of system failure.
This information shall be available in a printable format.
5.8 The operating system shall be equipped with diagnostic capabilities in the
event of a system default. The system shall have the capability of
identifying the default in a manner that will expedite the return to full
operational mode.
6.0 Communications
6.1 The EPTSS must be operated in a manner that will maintain
communication and monitoring by a master controller at all times.
6.2 The wireless remote control module shall be operated by utilizing wireless
radio link communication. Wireless remote operation shall employ
safeguards to ensure conflicting indications cannot occur. It shall also
have proper safeguards to prevent the operator from overriding red
clearance times. When radio link communication option is utilized clear
line of sight must be maintained between EPTSS and the wireless remote
control operator.
7.0 Defaults
7.1 Systems shall have the capability of reverting to a red, red flash or yellow
flash mode upon system default.
8.0 Service
8.1 The manufacturer of the EPTSS shall maintain a 24-hour technical phone
support system to provide support in the event of a system malfunction.
9.0 Warranty
9.1 All EPTSS manufactured parts to be warranted no less than five (5) Years
9.2 All EPTSS Component parts not manufactured by vendor to hold
manufacturer warranty.
9.3 Inasmuch as the units may be first generation or prototype units, the City
requires that if the units do not operate as indicated herein, the City will
have the right to require the manufacturer to remove the units at no
additional cost to the City.
City ufT�n�..rPurch ,mJ & Contracts Dfvrsiari
.. _......... ....... ._.
BID FORM
BID NO. 06-15B
EMERGENCY PORTABLE TRAFFIC SIGNAL SYSTEM
Submitted by:
THIS BID IS SUBMITTED TO:
City of Tamarac
Purchasing and Contracts Manager
7525 Northwest 88t" Avenue
Tamarac, Florida 33321
Date
1. The undersigned Bidder proposes and agrees, if this bid is accepted, to enter into a
contract with the City to perform and furnish all Work as specified herein for the
Contract Price and within the Contract Period indicated in this bid.
2. This bid will remain subject to acceptance for sixty (60) days after the day of bid
opening. Bidder will sign and submit the necessary documents required by the City
within fifteen (15) days prior to the date of the City's Award.
a) Bidder has familiarized itself with the nature and extent of the contract
documents, locality, and all local conditions and laws and regulations that
in any manner may affect cost, progress, performance or furnishing of the
Work.
b) Bidder has given the City written notice of all conflicts, errors or
discrepancies that it has discovered in the contract documents and the
written resolution thereof by the City is acceptable to Bidder.
c) This Bid is genuine and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity
with any agreement or rules of any group, association, organization or
corporation; Bidder has not directly or indirectly induced or solicited any
other Bidder to submit a false or sham Bid; Bidder has not solicited or
induced any person, firm or corporation to refrain from bidding; and Bidder
has not sought by collusion to obtain for itself any advantage over any
other Bidder or over the City.
3. Bidder will complete the Work for the prices shown in the "Bid Form".
4. Bidder agrees that the Work will be substantially performed and complete in
accordance with the schedules established herein.
City of Tamarac
BID FORM
(continued)
BID NO. 06-I SB
Purchasing ._ ivis.G...i
,..
The
City reserves the right to reject any bid, if it deems that a vendor has deliberately
provided erroneous information. The undersigned declare to have specific and legal
authorization to obligate their firm to the terms of this bid, and further, that they have
examined the Invitation to Bid, the instructions to Bidders, the Specifications, and other
documents included in this bid request, and hereby promises and agrees that, if this bid
is accepted, they will faithfully fulfill the terms of this bid together with all guarantees and
warranties thereto. The undersigned bidding firm further certifies the product and/or
equipment meets or exceeds the specification as stated in the bid package; and also
agrees that products and/or equipment to be delivered which fail to meet bid
specifications will be rejected by the City within thirty (30) days of delivery. Return of
rejection will be at the expense of the bidder.
Authorized Signature
Typed/Printed Name
Telephone
Fax
Company Name
Address
City, State, ZIP
Federal Tax ID Number
Email address for above signer (if any) Contractor's License Number
or 7
y sing and ConN,,icts Division
.Cit ,.nt Tamarac _—...__.. _ Purchasing
BIDDER'S QUALIFICATION STATEMENT
The. undersigned certifies under oath the truth and correctness of all statements and all
answers to questions made hereinafter:
Name of Company
Address
City State Zip
Telephone
Fax Number
1. How many years has your organization been in business under its present name?
Years
2, If Vendor is operating under Fictitious Name, submit evidence of compliance with
Florida Fictitious Name Statute:
3. Under what former name(s) has your business operated?
List former address(es) of that business (if any).
4. Are you Certified? Yes ❑ No ❑ If Yes, attach copy of Certification
5. Are you Licensed? Yes ❑ No ❑ If Yes, attach copy of License
6. Has your company ever declared bankruptcy? Yes ❑ No ❑
If Yes, explain:
7. Are you a Sales Representative ❑ Distributor ❑ Broker ❑ or Manufacturer ❑
of the commodities/services bid upon?
8. Have you ever received a contract or a purchase order from the City of Tamarac or
other governmental entity? Yes ❑ No ❑ If yes, explain (date, service/project, bid
title etc.)
9. Have you ever received a complaint on a contract or bid awarded to you by any
governmental entity? Yes ❑ No ❑ If yes, explain:
10. Have you ever been debarred or suspended from doing business with any
governmental entity? Yes ❑ No ❑ If yes, explain:
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- Purchasing & Coniracts brvraion^rtY of ..... ............. _.......... ....._
CERTIFIED RESOLUTION
I, (Name), the duly elected Secretary of
(Corporate Title), a corporation organized and existing under the laws of
the State of , do hereby certify that the following Resolution was
unanimously adopted and passed by a quorum of the Board of Directors of the said corporation at
a meeting held in accordance with law and the by-laws of the said corporation.
"IT IS HEREBY RESOLVED THAT (Name)", the
duly elected (Title of Officer) of
(Corporate Title) be and is hereby authorized to execute
and submit a Bid and/or Bid Bond, if such bond is required, to the City of Tamarac and such other
instruments in, writing as may be necessary on behalf of the said corporation; and that the
Bid, Bid Bond, and other such instruments signed by him/her shall be binding upon the said
corporation as its own acts and deeds. The secretary shall certify the names and signatures of
those authorized to act by the foregoing resolution.
The City of Tamarac shall be fully protected in relying upon such certification of the secretary and
shall be indemnified and saved harmless from any and all claims, demands, expenses, loss or
damage resulting from or growing out of honoring, the signature of any person so certified or for
refusing to honor any signature not so certified.
I further certify that the above resolution is in force and effect and has not been revised, revoked or
rescinded.
I further certify that the following are the name, titles and official signatures of those
persons authorized to act by the foregoing resolution.
NAME
TITLE
Given under my hand and the Seal of the said corporation this
(SEAL)
NOTE:
SIGNATURE
day of , 20—.
Secretary
Corporate Title
The above is a suggested form of the type of Corporate Resolution desired. Such form
need not be followed explicitly, but the Certified Resolution submitted must clearly show
to the satisfaction of the City of Tamarac that the person signing the Bid and Bid Bond
for the corporation has been properly empowered by the corporation to do so in its
behalf.
Page 1 of 1 Certified Resolution
nf Tamarac.,,. _. Purchasing Contracts Dfvisit� r
City .�.
VENDOR DRUG -FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug -free workplace in accordance with Section 287.087, Florida
Statutes. This requirement affects all public entities of the State and becomes effective
January 1,.1991. The special condition is as follows:
IDENTICAL TIE BIDS - Preference may be given to businesses with drug -free
workplace programs. Whenever two or more bids that are equal with respect to price,
quality, and service are received by the State or by any political subdivision for the
procurement of commodities or contractual services, a bid received from a business that
certifies that it has implemented a drug -free workplace program shall be given
preference in the award process. Established procedures for processing tie bids will be
followed if none of the tied vendors have a drug -free workplace program. In order to
have a drug -free workplace program, a business shall:
Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for
violations of such prohibition.
2. Inform employees about .the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug -free workplace, any available drug counseling,
rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition
of working on the commodities or contractual services that are under bid, the
employee will abide by the terms of the statement and will notify the employer of
any conviction of, or plea of guilty or nolo contenders to, any violation of chapter
893 or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later that five (5) days after each
conviction.
5. Impose a section on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section. As the person authorized to sign the statement, I
certify that this form complies fully with the above requirements.
Authorized Signature
Company Name
Page 1 of 7 Drug -Free Workplace
City of Tamarac Purchasing&Ccnir cis Divivon
__ _ ...--_..
ACKNOWLEDGMENT
NON -COLLUSIVE AFFIDAVIT
State of Florida
County of
On this the day of , 20 , before me, the undersigned Notary Public
of the State of Florida, personally appeared
and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
NOTARY PUBLIC, STATE OF FLORIDA
(Name of Notary Public: Print,
Stamp, or Type as Commissioned)
❑ Personally known to me, or
❑ Produced identification:
(Type of Identification Produced)
❑ DID take an oath, or ❑ DID NOT take an oath
Page 1 of 2 Non -Collusive Affidavit
City of --. m rr Purchasing. & Contracts Gi_vi..s.ron
... ......._ . ....._... ....._ ... _.._... ._. ... ..
7. 1 understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes,
means any natural person or entity organized under the laws of any state or of the
United States with the legal power to enter into a binding contract and which bids or
applies to bid on contracts led by a public entity or which otherwise transacts or applies
to transact business with a public entity. The term "person" includes those officers,
directors, executives, partners, shareholders, employees, members and agents who are
active in management of an entity.
8. Based on information and belief, the statement, which I have marked below, is true in
relation to the entity submitting this sworn statement. (Please indicate which statement
applies.)
❑ Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are
active in the management of the entity, nor any affiliate of the entity were charged
with and convicted of a public entity crime after July 1, 1989.
❑ The entity submitting this sworn statement, or one or more of the officers, directors,
executives, partners, shareholders, employees, members, or agents who are
active in the management of the entity, or an affiliate of the entity was charged with
and convicted of a public entity crime after July 1, 1989.
❑ The entity submitting this sworn statement, or one of its officers, director,
executives, partners, shareholders, employees, members, or agents who are
active in the management of the entity, or the affiliate of the entity has been
charged with and convicted of a public entity crime subsequent to July 1, 1989.
However, there has been a subsequent proceeding before a Hearing Officer of the State
of Florida, Division of Administrative Hearings and the Final Order entered by the
Hearing Officer determined that it was not in the public interest to place the entity
submitting this sworn statement on the convicted vendor list. (Attach a copy of the
final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING
OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH (ONE) ABOVE, IS FOR
THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31
OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM
REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT
IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED
IN THIS FORM.
(Signature)
(Date)
a� Tart
City of Tamarac
err "Committed to Excellence ... Always"
Purchasing and
Contracts Division
ADDENDUM NUMBER 1
BID NO. 06-1513
PORTABLE EMERGENCY TRAFFIC SIGNALS
BID OPENING DATE & TIME: April 19, 2006, 4:00 P.M.
DATE OF ADDENDUM: April 10, 2006
Proposers are hereby notified that this Addendum shall be made part of the above
named Request for Proposal document. Please sign where indicated on the next page
and submit with your proposal.
The following questions have been received regarding this bid:
1. Q. When is delivery required?
A. No later than the August 1, 2006.
2. Q. Do manuals and component lists have to be included with the bid response?
A. No, these items must be included at the time the equipment is delivered.
3. Q. is there a special type of controller needed?
A. We have not specified a specific controller, but the controller must fully support
up to a 4 head corner.
4. Q. What is the remote function needed, and what basic functionality is required?
A. The remote function is to be available for manual operation by law enforcement
personnel to provide manual intersection control as needed. The user should be
able to remotely change the lights (RED, YELLOW AND GREEN), and to
actuate flashing of all four sides.
5. Q. Section 1.3 of the Technical Specifications states that "The unit shall also be
capable of adding a separate and exclusive turn phase function as an option. "
Please provide more information.
A. The City would like the option of specifying if a turn signal is needed or not. The
price for the signal should provide for the unit without the turn signal. Please
provide the turn signal as an option. An amended bid form is included
herein.
7525 NW 88th Avenue 2 Tamarac, Florida 33321-2401 5 (954) 597-3570 0 Fax (954) 597-3565 0 www.tamoraC.org
y
City of ramara PUichasing &Contracts Division
......._ .... -_..........._...
12. Q. Section 1.0 of the Technical Specifications -- Introduction Item 1.3 it states that
the signal heads shall be sufficient to control 4 traffic phases. Then it states "also
capable of adding an exclusive left turn phase function as an option."
Is this left turn option 1 additional signal display with a left turn green arrow... -so
now you have 4 signal balls aligned vertically for each direction?
If this is correct then does the left tum "Green arrow" just turn OFF when the left
turn time expires or is there an LED light on the market that turns all three
colors, green amber and red?
A. If an optional left turn signal functionality is purchased, there will be 4 signal
balls aligned vertically in each direction. The City will permit a design where the
"green arrow" will turn off when the left turn time expires, however, it would be
preferred, but not required, to provide an LED light that will turn green, amber
and red.
The City reserves the right to purchase additional quantities of units at the time of contract
execution. In addition, the City requests that the Contractor make units available for other
members of the Southeast Florida Governmental Purchasing Cooperative and other
governmental units within the State of Florida. Pricing for the original order shall be the basis
for contract award.
Please find attached, an updated Bid Form document.
There are no other changes to this bid. Please bid accordingly. If you have any questions
regarding this addendum, please call (954) 597-3567.
Sincerely,
t'
a
Keith K. Glatz, CPPO
Purchasing & Contracts Manager
Acknowledged: Date:
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TR 10963 - EXHIBIT 3
SUBMIT BID TO:
CITY OF TAMARAC
PURCHASING AND CONTRACTS DIVISION
7525 NW 88T" AVENUE
TAMARAC, FL 33321
954-597-3570
INVITATION FOR BID
Bidder Acknowledaement
AID NO.: 06-1SB
BID TITLE: Emergency Portable Traffic Signal System
glp OPENING DATE/TIME: April 19, 2006, 4:00 P.M.
EWYER NAME: Keith K. Glatz, CPPO
BUYER PHONE: 954-597-3667
BUYER EMAIL: keithg@tamarac.org
pFZE-BID CONFERENCE/SITE INSPECTION: None
13ONDING: Not required for this bid.
GENERAL CONDITIONS
-THESE INSTRUCTIONS ARE STANDARD FOR ALL BIDS FOR COMMODITIES/SERVICES ISSUED BY THE CITY OF TAMARAC. THE
CITY OF TAMARAC MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR BID
13y INDICATING SUCH CHANGE IN THE INSTRUCTIONS TO BIDDERS OR IN THE SPECIAL CONDITIONS OF THE BID. ANY AND ALL
SPECIAL CONDITIONS THAT MAY VARY FROM THESE GENERAL CONDITIONS SHALL PREVAIL OVER ANY CONFLICTING
PROVISION WITHIN ANY VENDOR'S STANDARD TERMS AND CONDITIONS REGARDLESS OF ANY LANGUAGE IN VENDOR'S
DOCUMENTATION TO THE CONTRARY.
SEALED BIDS
THIS FORM SHOULD BE EXECUTED AND SUBMITTED WITH ALL I31D FORMS IN A SEALED ENVELOPE. THE FACE OF THE
ENVELOPE SHALL CONTAIN THE ABOVE ADDRESS, THE BID NUMBER AND THE BID TITLE. BIDS NOT SUBMITTED ON THE
ATTACHED BID FORM MAY BE DEEMED NON -RESPONSIVE. ALL BIDS ARE SUBJECT TO THE TERMS AND CONDITIONS
SPECIFIED HEREIN. THOSE BIDS THAT DO NOT COMPLY WITH THESE CONDITIONS MAY BE DEEMED NON -RESPONSIVE.
BIDDER COMPANY NI
COMPANY ADDRESS:
COMPANY PHONE: \ - - act _ �-
NAME OF AUTHORIZED AGENT: J ►�_� \�,,,,,,}
TITLE OF AUTHORIZED AGENT: '3\
AUTHORIZED AGENT EMAIL ADDRESS:
BIDDER TAXPAYER ID OR SOCIAL SECURITY NUMBER: a 3 -• O'R
SIGNATURE OF AUTHORIZED AGENT:
Ci v of Tamarac
4
3
4.
11
GENERAL REQUIREMENTS
BID 06-158
MATERIALS, WORKMANSHIP AND COMPATIBILITY INFORMATION
All furnished equipment, materials and workmanship shall be of the highest
grade in accordance with modern industry practices. The equipment supplied
shall be new and unused except for the necessary testing, calibration and
transportation.
Meets Specification: Deviates:
WARRANTY
All items furnished in accordance with these specifications shall be covered by
the manufacturer's and/or supplier's standard warranty or guarantee on new
equipment. The minimum warranty period on new equipment must be for the
period specified in the Technical Specifications herein, for all parts and labor.
Meets Specification: Deviates:
EXCEPTIONS
Any exceptions to the component list and specification requirements, or failure to
submit requested information will be considered sufficient cause for rejection of a
bid.
Meets Specification: Deviates:
INFORMATION TO BE FURNISHED BY BIDDER
Each supplier shall furnish the following information with their bid. Please place
a check in each box below to indicate your bid's compliance:
A. ❑ Detailed component list.
B. [ Literature describing the equipment proposed.
Q. ❑ Operator Training manuals and / or videotapes produced by a
professional production company.
D. ❑ Any deviations to these specifications shall be clearly
indicated and referenced Failure to provide information concerning
any deviations from the _specifications may be cause for rejection of
the bid.
E. State time for contract Delivery / completion in calendar days:'�
days.
City of Tamarac PUrcha in,q $ C. r; ravc-lt?
5. DEVIATIONS FROM SPECIFICATIONS
Any deviations from the specifications contained herein shall be fully described
and checked as instructed. Failure to note or describe any deviations will be
considered sufficient cause for rejection of the proposal. Please use additional
sheets if necessary.
{� n
TECHNICAL SPECIFICATIONS
BID NO. 06-1 SB
Emergency Portable Traffic Signal System
1.0 Introduction
1.1 The Portable Traffic Signal System herein specified is intended for
applications resulting from disaster, power failure or other temporary
emergency requirements.
1.2 The Emergency Portable Traffic Signal System shall be referred to in this
specification as EPTSS.
1.3 The EPTSS shall be trailer mounted with a retractable mast arm equipped
with signal heads sufficient to control four traffic phases (typical
intersection). The unit shall also be capable of adding a separate and
exclusive turn phase function as an option.
2.0 Trailer Specs:
2.1 The EPTSS trailer shall be capable of accommodating a retractable
vertical upright which can be extended by engaging a power switch. The
trailer and all mounted equipment shall be structurally adequate for normal
operation in wind velocities typically encountered on the roadway.
2.2 EPTSS trailers shall be equipped with adequate reflectivity on four (4)
sides to facilitate placement in intersections.
2.3 EPTSS Main body to measure no more than 5'X 5' excluding mast and
tongue.
2.4 Each signal trailer shall be equipped with four stabilizing/leveling jacks,
which facilitate ease of deployment and provide sufficient stabilization.
2.5 The EPTSS trailer shall have adequate structural integrity to facilitate
lifting and placing the EPTSS trailer as required.
2.6 The EPTSS tow arm must be removable for on site safety
2.7 The EPTSS Trailer must have a locking mechanism for a wheel to prevent
theft.
2.8 Each EPTSS trailer to include 50 large DOT cones per unit delivered (36"
w/ two reflective bands) (included when delivered).
3.0 Signal/Display Requirements
3.1 The EPTSS shall meet the physical display and operational requirements
of conventional traffic signals as specified in Part IV of the Manual on
Uniform Traffic Control Devices (MUTCD).
3.2 Signal Heads shall be black in color. The signal heads shall be equipped
with 8 inch minimum diameter LED indications, conforming to ITE
Specification "Vehicle Traffic Control Signal Heads" and NEMA Standards
TS1 and TS2.
3.3 The EPTSS shall be equipped with three ball indications (red, amber,
green). Signal heads shall be equipped with visors which extend beyond
the signal head a minimum of 8 inches. Optional left•turn arrow
component shall also provide for three indications (red, amber, green)
3.4 The signal heads shall be mounted to a vertical upright with a minimum
height capacity of 8 ft. measured from the bottom of the green indication to
the road surface.
4.0 Power Source
4.1 Each EPTSS Trailer shall be equipped with batteries sufficient to operate
the signal for a minimum of 14 days without charging.
4.2 The charging system shall include 20 watts (minimum) of solar collection
capability and an onboard battery charger capable of being used with a
110 volt power source.
4.3 The EPTSS shall be designed to facilitate battery replacement without
interruption of the signal operation.
5.0 Other requirements:
5.1 The EPTSS shall have the capability of being operated in a fixed time or
wireless remote control mode.
5.2. The EPTSS Remote will be a single remote controlling all four sides of
operation.
5.3 Fixed time mode operation option must include the ability to provide a
minimum of five automatic signal timing changes within a 24-hour period.
5.4 The operating system shall have the ability to control a minimum of 8
traffic phases. Programmable green times from 3 second to 250 seconds
and red times from 1 second to 250 seconds in 1 second increments shall
ti
5.5 The wireless remote control mode shall not allow the operator to interrupt
the preprogrammed all red clearance times in a manner that would create
a conflict.
5.6 Shall have the capability of facilitating standby modes of red, red flash and
yellow flash mode.
5.7 The operating system shall have an integrated mechanism capable of
recording system malfunction including date and time of system failure.
This information shall be available in a printable format.
5.8 The operating system shall be equipped with diagnostic capabilities in the
event of a system default. The system shall have the capability of
identifying the default in a manner that will expedite the return to full
operational mode.
6.0 Communications
6.1 The EPTSS must be operated in a manner that will maintain
communication and monitoring by a master controller at all times.
6.2 The wireless remote control module shall be operated by utilizing wireless
radio link communication. Wireless remote operation shall employ
safeguards to ensure conflicting indications cannot occur. It shall also
have proper safeguards to prevent the operator from overriding red
clearance times. When radio link communication option is utilized clear
line of sight must be maintained between EPTSS and the wireless remote
control operator.
7.0 Defaults
7.1 Systems shall have the capability of reverting to a red, red flash or yellow
flash mode upon system default.
8.0 Service
8.1 The manufacturer of the EPTSS shall maintain a 24-hour technical phone
support system to provide support in the event of a system malfunction.
9.0 Warranty
9.1 All EPTSS manufactured parts to be warranted no less than five (5) Years
9.2 All EPTSS Component parts not manufactured by vendor to hold
manufacturer warranty.
9.3 Inasmuch as the units may be first generation or prototype units, the City
requires that if the units do not operate as indicated herein, the City will
have the right to require the manufacturer to remove the units at no
additional cost to the City.
COMPANY NAME: (Please Print): are Zon ilnw 1. i"4k, 0 110elf, e �n c
Phone: f 9 00 - a ~ �� °� Lo . _ _._ _ Fax: o L: "7 - 51
BEFORE SUBMITTING YOUR BID, MAKE SURE YOU...
D1 Carefully read the General Terms & Conditions, Special Conditions and the
General Requirements.
[� 2 + Properly fill out the Bid Form.
LT S• Fill out and sign the Non -Collusive Affidavit and have' it properly notarized.
[3 4 • Sign the Certification page. Failure to do so will result in your Bid being
deemed non -responsive.
35 Fill out the Offeror's Qualification Statement.
[3 6 Fill out the References page.
L� Sign the Vendor Drug Free Workplace Form.
E3 8 Fill out the List of Subcontractors.
[a9 Fill out and sign the Certified Resolution.
10. Submit ONE (1) Original AND TWO (2) Photocopies of your bid, clearly
marked with the BID NUMBER AND BID NAME on the outside of the
package.
Make sure your Bid is submitted PRIOR to the deadline.
Late Bids will not be accepted.
Failure to provide the requested attachments may result in your bid
being deemed non -responsive.
THIS SHOULD BE THE FIRST PAGE OF YOUR BID.
BID FORM
BID NO.06-15B
EMERGENCY PORTABLE TRAFFIC SIGNAL SYSTEM
Submitted by: _ J�},,..�s �• vti e r
THIS BID IS SUBMITTED TO:
City of Tamarac
Purchasing and Contracts Manager
7525 Northwest 881' Avenue
Tamarac, Florida 33321
Date q / 7 OLv
1. The undersigned Bidder proposes and agrees, if this bid is accepted, to enter into a
contract with the City to perform and furnish all Work as specified herein for the
Contract Price and within the Contract Period indicated in this bid.
2. This bid will remain subject to acceptance for sixty (60) days after the day of bid
opening. Bidder will sign and submit the necessary documents required by the City
within fifteen (15) days prior to the date of the City's Award.
a) Bidder has familiarized itself with the nature and extent of the contract
documents, locality, and all local conditions and laws and regulations that
in any manner may affect cost, progress, performance or furnishing of the
Work.
b) Bidder has given the City written notice of all conflicts, errors or
discrepancies that it has discovered in the contract documents and the
written resolution thereof by the City is acceptable to Bidder.
c) This Bid is genuine and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity
with any agreement or rules of any group, association, organization or
corporation; Bidder has not directly or indirectly induced or solicited any
other Bidder to submit a false or sham Bid; Bidder has not solicited or
induced any person, firm or corporation to refrain from bidding; and Bidder
has not sought by collusion to obtain for itself any advantage over any
other Bidder or over the City.
3. Bidder will complete the Work for the prices shown in the "Bid Form".
4. Bidder agrees that the Work will be substantially performed and complete in
accordance with the schedules established herein.
c(Tor,ierac PUq'cikat;.'rg & .'.:r;; ?l';3
BID FORM
(continued).
BID NO. 06-15B (REVISED PAGE -- 4/10/06)
The City of Tamarac is hereby requesting Bids, from qualified vendors, to provide
emergency portable traffic signal systems for use in an emergency situation where
traditional traffic signals are inoperable
We propose to furnish the following in conformity with the specifications and at the
prices indicated below. Said bid prices have been checked and certified to be correct.
Said prices are fixed and firm and shall be paid to Bidder upon successful completion of
its obligation as specified in the contract documents.
Description
Quantity
Unit Price
Total Cost
Emergency Portable. Traffic
Signal System as specified in
10 EA
$ La /. 00
$ /�,�, to /0 • va
Technical Specifications
Herein.
Option; Left Turn Signal
EA
$ /,57 • t�
Indicator
Company Na
JAB 13 �- l-k4�
Print Name
Above sign 's em ' dress (if any)
Gar -
/� , " r- �
horized Signature
Titl
(o l b '- a s Co ~ -7S5
Direct Phone Number
BID FORM
(continued)
BID NO. 06-I SB
The City reserves the right to reject any bid, if it deems that a vendor has deliberately
provided erroneous information. The undersigned declare to have specific and legal
authorization to obligate their firm to the terms of this bid, and further, that they have
examined the Invitation to Bid, the instructions to Bidders, the Specifications, and other
documents included in this bid request, and hereby promises and agrees that, if this bid
is accepted, they will faithfully fulfill the terms of this bid together with all guarantees and
warranties thereto. The undersigned bidding firm further certifies the product and/or
equipment meets or exceeds the specification as stated in the bid package; and also
agrees that products and/or equipment to be delivered which fail to meet bid
specifications will be rejected by the City within thirty (30) days of delivery. Return of
rejection will be at the expense of the bidder.
A orized Signature Company Na e
Aga
Typed/Printed Name Address
l- bco _ 5a
Telephone
Fax
Loa —
Email Z-a n Sr' �-
addrp s for
signer (if any)
�►-n �� nzy
City, State, ZIP
Federal Tax ID Number
Contractor's
Number
BID FORM
(continued)
BID NO.06-15B
Bidders Name: Ab r► Zw h 5; cen,- l l �c li rie /ate �'� s . Z
v V
TERMS: % (percent discount, If any, if payment made within
DAYS; otherwise, terms are NET 30 days.
Delivery/completion: o- cacalendar days after receipt of Notice to Proceed or Purchase
Order, whichever is applicable for this project.
To be considered eligible for award, one (1) original and three (3) copies of this bid form
should be submitted with the Bid. Copies must be provided within 3 business days of City's
request.
NOTE: Bid submittals without the manual signature of an authorized agent of the Bidder, as
evidenced by completion of the Certified Resolution form contained herein (or acceptable
Corporate _Resolution) may be deemed non -responsive and ineligible for award.
IF "NO BID" IS OFFERED, PLEASE PROVIDE THE FOLLOWING INFORMATION:
Please indicate reason(s) why a Bid Proposal is not being submitted at this time.
Return the Bid Form to avoid removal of Bidder from the City of Tamarac's vendor
listing.
M
BIDDER'S QUALIFICATION STATEMENT
The undersigned certifies under oath the truth and correctness of all statements and all
answers to questions made hereinafter:
Name of Company 140rk an
Address Lr e_ Aed
City State Zip
Telephone
Fax Number /o- 6; 7 - / a 3
1. How many years has your organization been in business under its present name?
7 Years
2. If Vendor is operating under Fictitious Nanle, submit evidence of compliance with
Florida Fictitious Name Statute: N 19
3. Under what former name(s) has your business operated?
A
List former address(es) of that business (if any).
4. Are you Certified? Yes ❑ No S-Kes, attach copy of Certification V
5. Are you Licensed? Yes ❑ No [-Yes, attach copy of License A/A
6. Has your company ever declared bankruptcy? Yes ❑ No [--� .
If Yes, explain:
7. Are you a Sales Representative ❑ Distributor ❑ Broker ❑ or Manufacturer [�
of the commodities/services bid upon?
8. Have you ever received a contract ou purchase order from the City of Tamarac or
&
other governmental entity? Yes ryo ❑ If yes, explain (date, service/project, bid
title etc.) /t�
A /7 d,4r Zun - e,. %u.�nvl �� Inc . a' Ca n �I
.1 1 If T—,_ A._. .1_ 1_ __L dGhw" -057�
a
Have you ever received a complaint on a contract or bid awarded
governmental entity? Yes ❑ No E f yes, explain:
to you by any
10. Have you ever been debarred or suspended from doing business with any
governmental entity? Yes ❑ No Dlff yes, explain:
0
REFERENCES
Please list government agencies and/or private firms with whom you have done business
during the last five years:
Your Company Name >-. .1r4
Address
.. ..... .. . .......... .... ......__t_%....___. -
City State Zip
Phone/Fax
I - Soo - ys-4 - ff7 J7 _Lof 3
E-mail
4,
Agency/Firm, Name:
.... .... ..... .... . .. .
Address
CityState Zip
... ... . .... ... ........ . ......... ....... . . ........ ..... .. ... ... ........ . .
Phone/Fax
Contact Name
.. .. ........... ....... ....
Agency/Firm Name:
.. ..... ... on . ... .......... .
Address
q00 4-k,-
City State Zip
-------------
Phone/Fax
-7 -
Contact Name
----- --- ----------- -- - ---
Agency/Firm Name:
.. .... ......
Address
City State Zip ;�f 7-79
Phone/Fax Jo.
Contact Name
. .... . . ..... . ......... . .
Agency/Firm Name: - A, ... ...... . ... ............ ..... . ..
Address /700
..........
City State Zip 'P" I V-4
Phone/Fax 2
Contact Name
.. . . ......... ... . ..............
F
CERTIFIED RESOLUTION
I Albert v er (Name), the duly elected Secretary of
Horizon Limial )Losgorporate Title), a corporation organized and existing under the laws of
the State of Pgnm Lva_1a __ , do hereby certify that the following Resolution was
unanimously adopted and passed by a quorum of the Board of Directors of the said corporation at
a meeting held in accordance with law and the by-laws of the said corporation.
"IT IS HEREBY RESOLVED THAT Albert Voelwimer (Name)", the
duly elected Secretary (Title of Officer) of
Horizon Sigial Technologies),Inc. (Corporate Title) be and is hereby authorized to execute
and submit a Bid and/or Bid Bond, if such bond is required, to the City of Tamarac and such other
instruments in writing as may be necessary on behalf of the said corporation; and that the
Bid, Bid Bond, and other such instruments signed by him/her shall be binding upon the said
corporation as its own acts and deeds. The secretary shall certify the names and signatures of
those authorized to act by the foregoing resolution.
The City of Tamarac shall be fully protected in relying upon such certification of the secretary and
shall be indemnified and saved harmless from any and all claims, demands, expenses, loss or
damage resulting from or growing out of honoring, the signature of any person so certified or for
refusing to honor any signature not so certified.
I further certify that the above resolution is in force and effect and has not been revised, revoked or
rescinded.
I further certify that the following are the name, titles and official signatures of those
persons authorized to act by the foregoing resolution.
NAME TITLE SIGNATURE
Albert V President CEiJ
Albert Vodrimer CFO
Given under my hand and the Seal of the said corporation this _Ly __ day of
(SEAL)
By 4�
Secretary
140rizar► Sisal Technol ies, Inc,
Corporate Title
NOTE:
The above is a suggested form of the type of Corporate Resolution desired. Such form
need not be followed explicitly, but the Certified Resolution submitted must clearly show
to the satisfaction of the City of Tamarac that the person signing the Bid and Bid Bond
for the corporation has been properly empowered by the corporation to do so in its
CERTIFICATION
THIS DOCUMENT MUST BE SUBMITTED WITH THE B.ID
We (1), the undersigned, hereby agree to furnish the items)/service(s) described in the
Invitation to Bid. We (1) certify that we(I) have read the entire document, including the
Specifications, Additional Requirements, Supplemental Attachments, Instructions to
Bidders, Terms and Conditions, and any addenda issued. We agree to comply with all of
the requirements of the entire Invitation To Bid.
INDICATE WHICH TYPE OF ORGANIZATION BELOW.
INDIVIDUAL ❑ PARTNERSHIP ❑ CORPORATION [" OTHER ❑ .
If "Other", Explain:
orized Signature Company Nam
Typed/Printed Name Address
/ - e00 - a'Sc�- - F7 9 c.
Telephone
(pia- �d7- Si�3
Fax
Aol-izat S" & e 0v. com
Email addres6 for ab v signer (if any)
k a /uer-rt PY 3 SS
City, State, ZIP
a3-- a9J / Cu
Federal Tax ID Number
Number
i
VENDOR DRUG -FREE WORKPLACE
Preference may be given to vendors submitting a certification with their bid/proposal
certifying they have a drug -free workplace in accordance with Section.287.087, Florida
Statutes. This requirement affects all public entities of the State and becomes effective
January 1, 1991. The special condition is as follows:
IDEN ICAL TIE @IDS - Preference may be given to businesses with drug -free
workplace programs. Whenever two or more bids that are equal with respect to price,
quality, and service are received by the state orervices ba bid received from apolitical lvision basin sos that
r the
procurement of commodities or contractual
certifies that it has implemented a drug -free workplace program shall be given
preference in the award process. Established procedures for processing tie bids will be
followed if none of the tied vendors have a drug -free workplace program. In order to
have a drug -free workplace program, a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for
violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug -free workplace, any available drug counseling,
rehabilitation,and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services
that are under bid a copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition
of working on the commodities or contractual services that are under bid, the
employee will abide by the terms of the statement and will notify the employer of
any conviction of, or plea of guilty or nolo contendere to, any violation of chapter
893 or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later that five (5) days after each
conviction.
5. Impose a section on, or require the satisfactory participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
fi. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section. As the person authorized to sign the statement, I
certify that this form complies fully with the above requirements.
yu/i J/' /� Zn
;6Z_
horized Signature Company Na e
NON -COLLUSIVE AFFIDAVIT
State of E6r, - ei
)ss.
County of Oro GIe,�
BEING FIRST DULY
SWORN, DEPOSES AND SAYS THAT: 1. He/she is the 14a t n 7
1_ , (Owner, Partner, Officer,
Representative or Agent) OV IV
the Offeror
that has submitted the attached Proposal;
2. Helshe is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
3. Such Proposal is genuine and is not a collusive or sham Proposal;
4. Neither the said Offeror nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any
way colluded, conspired, connived or agreed, directly or indirectly, with any other
Offeror, firm, or person to submit a collusive or sham Proposal in connection with
the Work for which the attached Proposal has been submitted; or to refrain from
bidding in connection with such Work; or have in any manner, directly or indirectly,
sought by agreement or collusion, or communication, or conference with any
Offeror, firm, or person to fix the price or prices in the attached Proposal or of any
other Offeror, or to fix any overhead, profit, or cost elements of the Proposal price
or the Proposal price of any other Offeror, or to secure through any collusion,
conspiracy, connivance, or unlawful agreement any advantage against (Recipient),
or any person interested in the proposed Work;
5. The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the
part of the Offeror or any other of its agents, representatives, owners, employees
or parties in interest, including this affiant.
net', seal d and deli red in the presence of:
Iness
qL
By -�
r
Printed Name
IIM177
ACKNOWLEDGMENT
NON -COLLUSIVE AFFIDAVIT
State of Flori a
County of
On this the day of , 20A before me, the undersigned Notary Public
of the State of Florida, pens ally appeared
JAs u and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
NO U L OF FLORIDA
NOTARY PUBLIC NOTARY PUBLIC -STATE OF FLORID_ 61A� 6 !' (it
SEAL OF OFFICE: Clayton Lee Cambli
Commission # DD464986 (N me of Notary Public: Print,
Expires: AUG, 23, 2009 Stamp, or Type as Commissioned)
Bonded Thru Adan¢c Bonding Co., Inc,
❑ Personally known to me, or
O\PIva"'vc-
roduced identification:
t1 S QL
(Typ of Identification Produced)
❑ DID take an oath, o0qID NOT take an oath
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted with Bid, Proposal or Contract No. L, — /
to the City of Tamarac for %r �wr
2. This sworn statement is submitted by
(Name of enti submitting sworn tement)
Federal Employer Identification Number (FEIN)
(If the entity has no FEIN, include the Social Security Number of the individual signing
this sworn statement:
3. My name is�
(Print name of individual signing)
My relationship to the entity named above is �e 10nwlSAIK2 A'C
4_ 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida
Statutes, means a violation of any state or federal law by a person with respect to and
directly related to the transaction of business with any public entity or with an agency or
political subdivision of any other state or with the United States, including, but not limited
to, any bid or contract for goods or services, any lease for real properly, or any contract
for the construction or repair of a public building or public work, involving antitrust, fraud,
theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
5. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b),
Florida Sta ute , means a finding of guilt or a conviction of a public entity crime, with or
without an adjudication of guilt, in any federal or state trial court of record relating to
charges brought by indictment or information after July 1, 1989, as a result of a jury
verdict, non jury trial, or entity of a plea of guilt or nolo contenders.
6. 1 understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes,
means:
a. A predecessor or successor of.a person convicted of a public entity crime: or
b. An entity under the control of any natural person who is active in the
.management of the entity and who has been convicted of a public entity
crime. The term "affiliate" includes those officers, directors, executives,
partners,, shareholders, employees, members, and agents who are active in
the management of an affiliate. The owner by one person of shares
constituting a controlling interest in another person, or a pooling of equipment
or income among persons when not for fair market value under an arm's
length agreement, shall be a prima facie case that one person controls
another person. A person who has been convicted of a public entity crime in
Florida during the preceding 36 months shall be considered an affiliate.
0 211
.'o-�
i. 1 understand that a "person" as defined in Paragraph 287.133(1)(e), Florid Statutes,
means any natural person or entity organized under the laws of any state or of the
United States with the legal power to enter into a binding contract and which bids or
applies to bid on contracts led by a public entity or which otherwise transacts or applies
to transact business with a public entity. The term person includes those officers,
directors, executives, partners, shareholders, employees, members and agents who are
active in management of an entity.
8. Based on information and belief, the statement, which I have marked below, is true in
relation to the entity submitting this sworn statement. (Please indicate which statement
applies.)
Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are
active in the management of the entity, nor any affiliate of the entity were charged
with and convicted of a public entity crime after July 1, 1989.
❑ The entity submitting this sworn statement, or one or more of the officers, directors,
executives, partners, shareholders, employees, members, or agents who are
active in the management of the entity, or an affiliate of the entity was charged with
and convicted of a public entity crime after July 1, 1989.
❑ The entity submitting this sworn statement, or one of its officers, director,
executives, partners, shareholders, employees, members, or agents who are
active in the management of the entity, or the affiliate of the entity has been
charged with and convicted of a public entity crime subsequent to July 1, 1989.
However, there has been a subsequent proceeding before a Hearing Officer of the State
of Florida, Division of Administrative Hearings and the Final Order entered by the
Hearing Officer determined that it was not in the public interest to place the entity
submitting this sworn statement on the convicted vendor list. (Attach a copy of the
final order.)
1 UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING
OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH (ONE) ABOVE, IS FOR.
THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31
OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM
REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT
IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FL RI A
STATUj0 FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED
IN THIS FORM.
r
i (sign tune)
� a4
(Date)
ACKNOWLEDGMENT
State of Flori a
County of &D cv,"
C�
On this the le day of r� , 2006 before me, the undersigned Notary Public
of the State of Florida, perso ally appeared
-- � �►_�.� � � . �rn ,...__ ,... ,and
(Name(s) of individual(s) who appeared before notary)
whose name(s) is/are Subscribed to within the instrument, and he/she/they
acknowledge that he/she/they executed it.
WITNESS my hand
and official seal.
NOTARY PUBLIC
SEAL OF OFFICE:
NOTARY pUBLIC•STATE OF FLORIDA
Clayton Lee Camblin
Commission # DD464986
Mires: AUG. 23, 2009
Bonded Ttuu Atlantic BondingInc'
PUBLIC, STATE OF FLORIDA
(N me of Notary Public: Print,
Stamp, or Type as Commissioned)
❑ Personally known to me, or
Produced identification:
On', 06
(Type ofdentification Produced)
❑ DID take an oath, ovIQDID NOT take an oath
Purchasing and
Contracts Division
City of Tamarac
"Committed to Excellence... Always"
ADDENDUM NUMBER 1
BID NO. 06-1 SB
PORTABLE EMERGENCY TRAFFIC SIGNALS
BID OPENING DATE & TIME: April 19, 2006, 4:00 P.M.
DATE OF ADDENDUM: April 10, 2006
Proposers are hereby notified that this .Addendum shall be made part of the above
named Request for Proposal document. Please sign where indicated on the next page
and submit with your proposal.
The following questions have been received regarding this bid:
1. Q. When is delivery required?
A. No later than the August 1, 2006,
2. Q. Do manuals and component lists have to be included with the bid response?
A. No, these items must be included at the time the equipment is delivered.
3. Q. Is there a special type of controller needed?
A. We have not specified a specific controller, but the controller must fully support
up to a 4 head corner.
4. Q. What is the remote function needed, and what basic functionality is required?
A. The remote function is to be available for manual operation by law enforcement
personnel to provide manual intersection control as needed. The user should be
able to remotely change the lights (RED, YELLOW AND GREEN), and to
actuate flashing of all four sides.
5. Q. Section 1.3. of the Technical Specifications. states that "The unit shall also be
capable of adding a separate and exclusive turn phase function as an option. "
Please provide more information.
A. The City would like the option of specifying if a turn signal is needed or not. The
price for the signal should provide for the unit without the turn signal. Please
provide the turn signal as an option. An amended bid form Is included
herein.
6. Q. Section 5.4 of the Technical Specifications states that ' "the operating system
shall have the ability to control a minimum of 8 traffic phases." Please provide
more detailed information.
A. We require the capability for a self-contained four-way traffic signal and four
optional turn signals.
7. Q. Section 3.1 of the Technical Specifications states that "the EPTSS shall meet
the physical display and operational requirements of conventional traffic signals
as specified in Part IV of the Manual on Uniform Traffic Control Devices
(MUTCD). " For the controller, is the unit required to fully comply with MUTCD . .
. in the way of programming standard fixed systems, or in a manner to just "get
the job done"?
A. The City is looking to achieve the performance necessary to "get the job done."
8. Q. Will the unit be used in a 2 or 3 or 4 comer setting, or just 4 corner?
A. The unit will be placed in the center of an intersection to maintain traffic control
after a storm event, when no power and/or conventional signals are available.
9. Q. Section 3.0 of the Technical Specifications -- Signal Display Requirements: 3.3 —
"Optional left turn arrow component shall also provide for three indications (red,
amber and green)". Please clarify in detail what the signal head looks like and
how left tum arrow component provides for three indications red, amber and
green?
A. The City would prefer a single turn signal unit for the left turn signal, that
provides red, amber and green indications without need for separate signal
heads, however, the City will accept a single phase on/off green left turn signal.
10. Q. Section 4.0 of the Technical Specifications — Power Source: 4.1 and 4.2 — states
that the system should be "...equipped with batteries sufficient to operate the
signal for a minimum of 14 days without charging."
Are the "14 days without charging" calculated while the solar panels are
operational and the charging referred to here is when utilizing the onboard
battery charger?
A. The solar panels are used to enhance the battery power, however, the batteries
should be capable of sustaining for 14 days without the need for the solar panel.
11. Q. Section 5.0 of the Technical Specifications --Other Requirements: Item 5.4 —
'...have the ability to control a minimum of 8 traffic phases."
Are these 4 traffic phases as per a typical intersection plus 4 left turn phases?
12. Q. Section 1.0 of the Technical Specifications -- Introduction Item 1.3 it states that
the signal heads shall be sufficient to control 4 traffic phases. Then it states "also
capable of adding an exclusive left turn phase function as an option."
Is this left turn option 1 additional signal display with a left turn green arrow....so
now you have 4 signal balls aligned vertically for each direction?
If this is correct then does the left turn "Green arrow" just turn OFF when the left
turn time expires or is there an LED light on the market that turns all three
colors, green amber and red?
A. If an optional left turn signal functionality is purchased, there will be 4 signal
balls aligned vertically in each direction. The City will permit a design where the
"green arrow" will turn off when the left turn time expires, however, it would be
preferred, but not required, to provide an LED light that will turn green, amber
and red.
The City reserves the right to purchase additional quantities of units at the time of contract
execution. In addition, the City requests that the Contractor make units available for other
members of the Southeast Florida Governmental Purchasing Cooperative and other
governmental units within the State of Florida. Pricing for the original order shall be the basis
for contract award.
Please find attached, an updated Bid Form document.
There are no other changes to this bid. Please bid accordingly. If you have any questions
regarding this addendum, please call (954) 597-3567.
Sincerely,
Keith K. Glatz, CPPO
Purchasing & Contracts Manag
Acknowledged:.
Date: I-1 -7- G Co